Agreement - Hexagon Transportation Consultants, Inc. - Contract No. 24CDD1247-1 - 1st Amendment - Agreement for Services Bolsa Road Transportation Analysis - Signed 2023-07-31City of Gilroy
Agreement/Contract Tracking
Today’s Date: October 24, 2023 Your Name: Monica Sendejas
Contract
Type:
Services over $5k - Consultant Phone Number: 408-846-0266
Contract Effective Date:
(Date contract goes into effect)
7/31/2023
Contract Expiration Date: 7/30/2024
Contractor / Consultant Name:
(if an individual’s name, format as
last name, first name)
Hexagon Transportation Consultants, Inc.
Contract Subject:
(no more than 100 characters)
Agreement for Services Bolsa Road Transportation Analysis -
Amendment 1
Contract Amount:
(Total Amount of contract. If no
amount, leave blank)
$65,070
By submitting this form, I confirm
this information is complete:
➢Date of Contract
➢Contractor/Consultant name and complete address
➢Terms of the agreement (start date, completion date or “until
project completion”, cap of compensation to be paid)
➢Scope of Services, Terms of Payment, Milestone Schedule and
exhibit(s) attached
➢Taxpayer ID or Social Security # and Contractors License # if
applicable
➢Contractor/Consultant signer’s name and title
➢City Administrator or Department Head Name, City Clerk
(Attest), City Attorney (Approved as to Form)
Routing Steps for Electronic Signature
Risk Manager
City Attorney Approval As to Form
City Administrator or Department Head
City Clerk Attestation
Sharon Goei, Community Development Director
DocuSign Envelope ID: F26DA9A5-5F90-4E64-96F9-33684D510E1C
-1- 4845-8215-5540v1
MDOLINGER\04706083
FIRST AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN THE CITY OF
GILROY AND HEXAGON TRANSPORTATION CONSULTANTS, INC.
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Hexagon Transportation
Consultants, Inc. entered into that certain agreement entitled Agreement for Services Bolsa Road
Transportation Analysis, effective on 7/31/2023, hereinafter referred to as “Original Agreement”; and
WHEREAS, City and Hexagon Transportation Consultants, Inc. have determined it is in their
mutual interest to amend certain terms of the Original Agreement.
NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS
FOLLOWS:
1. Article 3, Section A (Specific Services) of the Original Agreement shall be amended to include
Exhibit “B-1” (“Scope of Services”).
2. Article 4, Section A (Consideration) of the Original Agreement shall be amended to read as
follows:
“In consideration for the services performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibit “D” (Payment Schedule”). In no event
however shall the total compensation paid to CONTRACTOR exceed $65,070.”
3. This Amendment shall be effective on 10/25/2023.
4. Except as expressly modified herein, all of the provisions of the Original Agreement shall
remain in full force and effect. In the case of any inconsistencies between the Original Agreement and
this Amendment, the terms of this Amendment shall control.
5. This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
CITY OF GILROY HEXAGON TRANSPORTATION
CONSULTANTS, INC.
By:
By:
[signature]
[signature]
Jimmy Forbis Robert Del Rio
[employee name]
[name]
City Administrator Vice President, Principal Associate
[title/department]
[title]
Date: Date:
DocuSign Envelope ID: F26DA9A5-5F90-4E64-96F9-33684D510E1C
10/25/202311/13/2023
-2- 4845-8215-5540v1
MDOLINGER\04706083
Approved as to Form ATTEST:
City Attorney City Clerk
DocuSign Envelope ID: F26DA9A5-5F90-4E64-96F9-33684D510E1C
EXHIBIT “B-1”
SCOPE OF SERVICES
OPTIONAL SERVICES: Bolsa Road Planning Level Drawings
Consultant will develop planning-level drawings/sketches showing the layout/configuration of
Bolsa Road in the vicinity of the project site. The segment to be designed begins at the south edge
of the Performance Foodservice (PFG) improvements and extends southward to the south edge of
the Bolsa Industrial site. The following basic assumptions will be used:
• The PFG frontage is built to the City’s arterial standard. From this point south, the roadway
would transition to a collector plus two-way left-turn lane (TWLTL) section. This section
would include a 7’shoulder/parking lane and 6 ‘bike lane on each side of the road, 12’ travel
lanes, and a 13’ TWLTL; for a total curb to curb with of 63’. Bolas Road will transition
from this Collector plus TWLTL section to Arterial section, and vice versa, in this area.
• Constraints would be the freeway on the west edge of the road on the north end and the
creek on the west edge of the road on the south end.
• At the south edge of the Bolsa Industrial site, an appropriate transition will be laid out to go
from the collector plus TWLTL section in front of the site to the existing ±24’ 2-lane section
south of the site.
• The Consultant’s assumption is that the Bolsa Road cross section would be modified slightly
in this area as there would be no need for a sidewalk or PSE on the west side of the street.
So, the face of curb on the west side of the street would be set approximately where the
existing edge of pavement is.
• The design of the road will accommodate the CA Legal design vehicle (65’ truck).
Planning-level drawing will be developed for the following potential improvement scenarios:
Scenario 1 – A modified and/or new alignment to bring Bolsa Road 100% up to City, AASHTO,
and Caltrans Standards.
• Design speed to be based on 85th percentile speeds in the area (assumed to be around 45 or
50 MPH).
• The radii of the two curves in the reverse curve section of the roadway would be designed
per AASHTO and Caltrans Standards with a design speed based on 85th percentile speed
data.
• An assumed cross slope of the roadway will be used to design the curve radii at each
location given the design speed of the road.
• Adjustments to the alignment of Bolsa Road along the project frontage will be considered if
necessary for other portions of the roadway to meet City, AASHTO, and Caltrans standards
for horizontal curvature.
• The alignment of the road would be laid out to minimize right-of-way impacts, while still
meeting all of the design standards and constraints listed above.
Scenario 2 – A modified and/or new alignment to bring Bolsa Road up to City, AASHTO, and
Caltrans Standards, except that the radii of the horizontal curves will be designed with reduced
(advisory) speeds 5 MPH below the design speed.
DocuSign Envelope ID: F26DA9A5-5F90-4E64-96F9-33684D510E1C
• Design speed to be based on 85th percentile speeds in the area, except at the horizontal
curves.
• The radii of the two curves will be reduced slightly to account for a reduced design speed
which will be 5 MPH below the design speed used for the rest of the corridor.
• The curves would need to be signed with curve warning and advisory speed signs based on
this reduced design speed.
• An assumed cross slope of the roadway will be used to design the curve radii at each
location given the minimum advisory speeds that are determined.
• The alignment of the road would be laid out to minimize right-of-way impacts, while still
meeting all of the design standards and constraints listed above.
• Adjustments to the alignment of Bolsa Road along the project frontage will be considered if
necessary for other portions of the roadway to meet City, AASHTO, and Caltrans standards
for horizontal curvature.
Scenario 3 – A modified and/or new alignment to bring Bolsa Road up to City, AASHTO, and
Caltrans Standards, except that the radii of the horizontal curves will be designed with reduced
(advisory) speeds 10 MPH below the design speed.
• Design speed to be based on 85th percentile speeds in the area, except at the horizontal
curves.
• The radii of the two curves will be reduced to account for a reduced design speed which will
be 10 MPH below the design speed used for the rest of the corridor.
• The curves would need to be signed with curve warning and advisory speed signs based on
the reduced design speed.
• An assumed cross slope of the roadway will be used to design the curve radii at each
location given the reduced design speed.
• The alignment of the road would be laid out to minimize right-of-way impacts, while still
meeting all of the design standards and constraints listed above.
• Adjustments to the alignment of Bolsa Road along the project frontage will be considered if
necessary for other portions of the roadway to meet City, AASHTO, and Caltrans standards
for horizontal curvature.
These drawings will be prepared over aerial photographs and would include basic information such
as street centerline, lane lines, lane alignments, curbs, sidewalk, turn pocket design along the
proposed project frontage, and assumed right-of-way lines. We will not show details such as turn
pocket designs (bay tapers, turn length lengths, etc.) outside of the proposed project frontage,
pavement markings (arrows, bike lane markings, etc.), curb ramps, driveways, signage, etc. The
planning level drawings will not include or consider any kind of drainage or grading issues. This
scope and fee assume one version of each scenario will be produced. If alternatives or adjustments
to any of the scenarios are requested additional time and budget may be needed.
Upon receipt of written authorization to proceed, the Consultant will produce planning level
sketches and submit them to the City for an additional fee of $10,000, over and above the cost for
services in the Original Agreement, bringing the grand total to $65,070 for the completion of the
Transportation Analysis and the Optional Services.
DocuSign Envelope ID: F26DA9A5-5F90-4E64-96F9-33684D510E1C