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12/04/2023 City Council Regular Meeting (01 - Preliminary Agenda)December 4, 2023 | 6:00 PM Page 1 of 6 City Council Regular Meeting Preliminary Agenda CITY COUNCIL REGULAR MEETING PRELIMINARY AGENDA CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 MONDAY, DECEMBER 4, 2023 | 6:00 PM MAYOR Marie Blankley COUNCIL MEMBERS Rebeca Armendariz Dion Bracco Tom Cline Zach Hilton Carol Marques Fred Tovar CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING PUBLIC COMMENTS ON AGENDA ITEMS ARE TAKEN BEFORE THE CITY COUNCIL TAKES ACTION. Please keep your comments to 3 minutes. Time restrictions may vary based on the Mayor's discretion. Send written comments on any agenda item to publiccomments@cityofgilroy.org or City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by 1 p.m. on the meeting day will be distributed to the City Council before the meeting. Comments are also available at bit.ly/3NuS1IN. In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made. If you dispute any planning or land use decision from this meeting in court, you may only raise issues you or someone else presented at this meeting's public hearing or in written letters to the City Council before the hearing. Be aware that the time to seek a judicial review of any final decision made at this meeting is defined by Section 1094.6 of the California Code of Civil Procedure. During this meeting, a Closed Session may be called under Government Code Section 54956.9 (d)(2). This will happen if, in the City's legislative body's opinion (based on current facts, circumstances, and legal advice), there's a significant risk of a lawsuit against the City. Additional materials submitted after agenda distribution are available on www.cityofgilroy.org as soon as possible. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. December 4, 2023 | 6:00 PM Page 2 of 6 City Council Regular Meeting Preliminary Agenda FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204. If you need translation assistance, contact the City Clerk 72 hours before the meeting at 408-846-0204 or cityclerk@cityofgilroy.org. Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a cityclerk@cityofgilroy.org. To access written translation during the meeting, please scan the QR Code or click this link: Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace: bit.ly/3FBiGA0 Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir Use a headset on your phone for audio or read the transcript on your device. Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo. The agenda for this meeting is outlined as follows: 1. OPENING 1.1. Call to Order 1.2. Pledge of Allegiance 1.3. Invocation 1.4. City Clerk's Report on Posting the Agenda 1.5. Roll Call 1.6. Orders of the Day 1.7. Employee Introductions 2. CEREMONIAL ITEMS - Proclamations and Awards 2.1. Proclamation Proclaiming December 6, 2023 as Arbor Day 3. PRESENTATIONS TO THE COUNCIL 3.1. Annual Presentation by the Personnel Commission December 4, 2023 | 6:00 PM Page 3 of 6 City Council Regular Meeting Preliminary Agenda 3.2. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL This part of the meeting allows public address on non-agenda topics within the Council's jurisdiction. To speak, complete a Speaker's Card from the entrances and give it to the City Clerk. Speaking time ranges from 1-3 minutes based on the Mayor's discretion. Extended discussions or actions on non-agenda items are restricted by law. For Council action, the topic may be listed on a future agenda. Email written comments on non-agenda topics to publiccomments@cityofgilroy.org or mail to City Hall, 7351 Rosanna Street, Gilroy, CA 95020, by 1:00 pm on the meeting day. These comments, available at City Hall, will be shared with the Council and included in the meeting record. Late submissions will be shared as soon as possible. A 10-page limit applies to hard-copy materials, but electronic submissions are unlimited. 4. REPORTS OF COUNCIL MEMBERS Council Member Bracco – Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Valley Water Joint Water Resources Committee, SCRWA Council Member Armendariz – Downtown Committee, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, Silicon Valley Clean Energy Authority JPA Board (alternate), South County United for Health Council Member Marques – ABAG, Downtown Committee, Gilroy Gardens Board of Directors, Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate) Council Member Hilton – CalTrain Policy Group (alternate), Silicon Valley Clean Energy Authority JPA Board, South County United for Health (alternate), VTA Policy Advisory Committee Council Member Cline – Gilroy Economic Development Partnership (alternate), Gilroy Sister Cities Association, Gilroy Youth Task Force, Silicon Valley Regional Interoperability Authority Board, VTA Policy Advisory Committee (alternate), Visit Gilroy California Welcome Center Board, VTA Mobility Partnership Committee Council Member Tovar – Downtown Committee, Gilroy Youth Task Force (alternate), Santa Clara County Expressway Plan 2040 Advisory Board, Santa Clara Valley Water Commission, SCRWA, South County Youth Task Force Policy Team Mayor Blankley – ABAG (alternate), CalTrain Policy Group, Downtown Committee, Gilroy Economic Development Partnership, Gilroy Sister Cities Association (alternate), Gilroy Youth Task Force, Santa Clara Valley Water Joint Water Resources Committee, SCRWA, South County Youth Task Force Policy Team, VTA Board of Directors, VTA Mobility Partnership Committee 5. COUNCIL CORRESPONDENCE 5.1. City Council Member Meeting Attendance 6. FUTURE COUNCIL INITIATED AGENDA ITEMS December 4, 2023 | 6:00 PM Page 4 of 6 City Council Regular Meeting Preliminary Agenda 7. CONSENT CALENDAR Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or a member of the public wishes for a separate discussion on an item, it must be requested for removal before the Council's approval vote. If removed, the item will be discussed in its original order. 7.1. Approval of the Action Minutes of the November 20, 2023 City Council Regular Meeting 7.2. Approval of a Notice of Acceptance of Completion for the Eigleberry and Seventh Parking Lot Project No. 20-PW-444 and Approve a Final Contract with Norcal Contractor in the Amount of $2,026,595.38 7.3. Adoption of an Ordinance of the City Council of the City of Gilroy Amending Chapter 30, Article LIV of the Gilroy City Code Relating to Accessory Dwelling Units (Z 23-05) 8. BIDS AND PROPOSALS 8.1. Approve the Purchase of a Modular Replacement Three-stall Restroom for Christmas Hill Park and Authorize the City Administrator to Execute Related Purchase Documents 1. Staff Report: Karl Bjarke, Interim Public Works Director 2. Public Comment 3. Possible Action: Approve the purchase of a modular replacement three-stall restroom for Christmas Hill Park in the amount of $210,836.00 utilizing Sourcewell Bid #081721, with CXT, Inc. and authorize the City Administrator to execute all related purchase documents. 8.2. Award a Contract to Cal-West Lighting & Signal Maintenance, Inc. for the FY23 San Ysidro Lighting/Picnic Area Improvements Project No. 23-PW- 281 and Approve a Project Expenditure of $178,200 1. Staff Report: Karl Bjarke, Interim Public Works Director 2. Public Comment 3. Possible Action: Award a contract to Cal-West Lighting & Signal Maintenance, Inc. in the amount of $162,000 and authorize an additional project contingency of $16,200 (10%), for a total construction authorization of $178,200 for the FY23 San Ysidro Lighting/Picnic Area Improvements, Project No. 23-PW-281, and authorize the City Administrator to execute the contract and associated documents. 8.3. Award of Contract to Ruggeri-Jensen-Azar & Associates for the Preparation of Design Documents for the Gilroy Ice Center Street Improvements and Traffic Signal Project (24-RFP-PW-492), and Approve a Contract Expenditure of $316,000 and Authorize City Administrator to Execute Final Agreement 1. Staff Report: Karl Bjarke, Interim Public Works Director 2. Public Comment 3. Possible Action: Award a contract to Ruggeri-Jensen-Azar & Associates in the amount of December 4, 2023 | 6:00 PM Page 5 of 6 City Council Regular Meeting Preliminary Agenda $301,000 and approve an additional project contingency of $15,000 for a total amount of $316,000 for the preparation of design documents for the Gilroy Ice Center Street Improvements and Traffic Signal project (24-RFP-PW-492), and authorize the City Administrator to execute the contract and associated documents. 8.4. Award of Contract to Youth Alliance for the South County Restorative Justice Youth Diversion Program Coordinator Position and Approve a Contract Expenditure of $300,744 1. Staff Report: Pedro Espinoza, Police Chief 2. Public Comment 3. Possible Action: 1. Award a contract to Community-Based Organization Youth Alliance in the amount of $300,744 for the South County Restorative Justice Youth Diversion Program Coordinator Position, and; 2. Authorize the City Administrator to execute the contract and associated documents. 9. PUBLIC HEARINGS 10. UNFINISHED BUSINESS 11. INTRODUCTION OF NEW BUSINESS 11.1. Introduction to Draft Downtown Parking Management Plan 1. Staff Report: Karl Bjarke, Interim Public Works Director 2. Public Comment 3. Possible Action: Receive presentation on the draft Downtown Parking Management Plan, provide input, and direct staff to return with acceptance of final draft of plan 11.2. Review of City of Gilroy Municipal Code, Article II Mobile Vending Permits, Chapter 16A.15 Prohibited Locations; Prohibition Against Loitering (Food Trucks) 1. Staff Report: Pedro Espinoza, Police Chief 2. Public Comment 3. Possible Action: Receive report and direct staff to review and potentially update Gilroy City Code, Chapter 16, Article II Mobile Vending Permits, Chapter 16A, to align with contemporary business practices and community needs. December 4, 2023 | 6:00 PM Page 6 of 6 City Council Regular Meeting Preliminary Agenda 11.3. Reorganization of Facilities & Fleet Divisions in the Administrative Services Department 1. Staff Report: LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager 2. Public Comment 3. Possible Action: 1. Approve the reorganization of the Facilities and Fleet Divisions of the Administrative Services Department; and 2. Adopt a resolution approving the updated Position Control List for FY 24. 12. CITY ADMINISTRATOR'S REPORTS 13. CITY ATTORNEY'S REPORTS 14. ADJOURNMENT FUTURE MEETING DATES December 2023 11 Special Meeting - 6:00 p.m 18 Regular Meeting - 6:00 p.m -CANCELED- January 2024 8 Regular Meeting - 6:00 p.m 22 Special Meeting - 6:00 p.m February 2024 5 Regular Meeting - 6:00 p.m 26 Special Meeting - 6:00 p.m Meetings are webstreamed on the City of Gilroy’s website at gilroy.city/meetings. Access the 2024 City Council Meeting Calendar at https://bit.ly/3LLzY1n.