12/04/2023 City Council Regular Meeting (01 - Preliminary Agenda)December 4, 2023 | 6:00 PM Page 1 of 6 City Council Regular Meeting
Preliminary Agenda
CITY COUNCIL
REGULAR MEETING
PRELIMINARY AGENDA
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
MONDAY, DECEMBER 4, 2023 | 6:00 PM
MAYOR
Marie Blankley
COUNCIL MEMBERS
Rebeca Armendariz
Dion Bracco
Tom Cline
Zach Hilton
Carol Marques
Fred Tovar
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org
AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING
PUBLIC COMMENTS ON AGENDA ITEMS ARE TAKEN BEFORE THE CITY COUNCIL TAKES ACTION. Please keep
your comments to 3 minutes. Time restrictions may vary based on the Mayor's discretion.
Send written comments on any agenda item to publiccomments@cityofgilroy.org or City Hall, 7351 Rosanna
Street, Gilroy, CA 95020. Comments received by 1 p.m. on the meeting day will be distributed to the City Council
before the meeting. Comments are also available at bit.ly/3NuS1IN.
In compliance with the Americans with Disabilities Act, the City will make
reasonable arrangements to ensure accessibility to this meeting. If you need
special assistance to participate in this meeting, please contact the City Clerk’s
Office at least 72 hours prior to the meeting at (408) 846-0204 or
cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be
made.
If you dispute any planning or land use decision from this meeting in court, you may only raise issues you or
someone else presented at this meeting's public hearing or in written letters to the City Council before the hearing.
Be aware that the time to seek a judicial review of any final decision made at this meeting is defined by Section
1094.6 of the California Code of Civil Procedure.
During this meeting, a Closed Session may be called under Government Code Section 54956.9 (d)(2). This will
happen if, in the City's legislative body's opinion (based on current facts, circumstances, and legal advice), there's
a significant risk of a lawsuit against the City.
Additional materials submitted after agenda distribution are available on www.cityofgilroy.org as soon as possible.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the people's
business. This ordinance assures that deliberations are conducted before the people and that
City operations are open to the people's review.
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Preliminary Agenda
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE,
CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204.
If you need translation assistance, contact the City Clerk 72 hours before the meeting at 408-846-0204 or
cityclerk@cityofgilroy.org.
Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el
Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo
electrónico a la Oficina del Secretario de la Ciudad a cityclerk@cityofgilroy.org.
To access written translation during the meeting, please scan the QR Code or
click this link:
Para acceder a la traducción durante la reunión, por favor escanee el código
QR o haga clic en el enlace:
bit.ly/3FBiGA0
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en
asistir
Use a headset on your phone for audio or read the transcript on your device.
Use sus auriculares para escuchar el audio o leer la transcripción en el
dispositivo.
The agenda for this meeting is outlined as follows:
1. OPENING
1.1. Call to Order
1.2. Pledge of Allegiance
1.3. Invocation
1.4. City Clerk's Report on Posting the Agenda
1.5. Roll Call
1.6. Orders of the Day
1.7. Employee Introductions
2. CEREMONIAL ITEMS - Proclamations and Awards
2.1. Proclamation Proclaiming December 6, 2023 as Arbor Day
3. PRESENTATIONS TO THE COUNCIL
3.1. Annual Presentation by the Personnel Commission
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Preliminary Agenda
3.2. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE
CITY COUNCIL
This part of the meeting allows public address on non-agenda topics within the Council's
jurisdiction. To speak, complete a Speaker's Card from the entrances and give it to the City
Clerk. Speaking time ranges from 1-3 minutes based on the Mayor's discretion. Extended
discussions or actions on non-agenda items are restricted by law. For Council action, the topic
may be listed on a future agenda.
Email written comments on non-agenda topics to publiccomments@cityofgilroy.org or mail to City
Hall, 7351 Rosanna Street, Gilroy, CA 95020, by 1:00 pm on the meeting day. These comments,
available at City Hall, will be shared with the Council and included in the meeting record. Late
submissions will be shared as soon as possible. A 10-page limit applies to hard-copy materials,
but electronic submissions are unlimited.
4. REPORTS OF COUNCIL MEMBERS
Council Member Bracco – Downtown Committee, Santa Clara County Library Joint
Powers Authority, Santa Clara Valley Water Joint Water Resources Committee, SCRWA
Council Member Armendariz – Downtown Committee, Santa Clara County Library Joint
Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa
Clara Valley Habitat Agency Implementation Board, Silicon Valley Clean Energy Authority
JPA Board (alternate), South County United for Health
Council Member Marques – ABAG, Downtown Committee, Gilroy Gardens Board of
Directors, Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat
Agency Implementation Board, SCRWA (alternate)
Council Member Hilton – CalTrain Policy Group (alternate), Silicon Valley Clean Energy
Authority JPA Board, South County United for Health (alternate), VTA Policy Advisory
Committee
Council Member Cline – Gilroy Economic Development Partnership (alternate), Gilroy
Sister Cities Association, Gilroy Youth Task Force, Silicon Valley Regional Interoperability
Authority Board, VTA Policy Advisory Committee (alternate), Visit Gilroy California Welcome
Center Board, VTA Mobility Partnership Committee
Council Member Tovar – Downtown Committee, Gilroy Youth Task Force (alternate),
Santa Clara County Expressway Plan 2040 Advisory Board, Santa Clara Valley Water
Commission, SCRWA, South County Youth Task Force Policy Team
Mayor Blankley – ABAG (alternate), CalTrain Policy Group, Downtown Committee, Gilroy
Economic Development Partnership, Gilroy Sister Cities Association (alternate), Gilroy
Youth Task Force, Santa Clara Valley Water Joint Water Resources Committee, SCRWA,
South County Youth Task Force Policy Team, VTA Board of Directors, VTA Mobility
Partnership Committee 5. COUNCIL CORRESPONDENCE
5.1. City Council Member Meeting Attendance
6. FUTURE COUNCIL INITIATED AGENDA ITEMS
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7. CONSENT CALENDAR
Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or
a member of the public wishes for a separate discussion on an item, it must be requested for removal before
the Council's approval vote. If removed, the item will be discussed in its original order. 7.1. Approval of the Action Minutes of the November 20, 2023 City Council
Regular Meeting
7.2. Approval of a Notice of Acceptance of Completion for the Eigleberry and
Seventh Parking Lot Project No. 20-PW-444 and Approve a Final Contract
with Norcal Contractor in the Amount of $2,026,595.38
7.3. Adoption of an Ordinance of the City Council of the City of Gilroy
Amending Chapter 30, Article LIV of the Gilroy City Code Relating to
Accessory Dwelling Units (Z 23-05)
8. BIDS AND PROPOSALS
8.1. Approve the Purchase of a Modular Replacement Three-stall Restroom for
Christmas Hill Park and Authorize the City Administrator to Execute
Related Purchase Documents
1. Staff Report: Karl Bjarke, Interim Public Works Director
2. Public Comment
3. Possible Action:
Approve the purchase of a modular replacement three-stall restroom for
Christmas Hill Park in the amount of $210,836.00 utilizing Sourcewell Bid
#081721, with CXT, Inc. and authorize the City Administrator to execute all
related purchase documents. 8.2. Award a Contract to Cal-West Lighting & Signal Maintenance, Inc. for the
FY23 San Ysidro Lighting/Picnic Area Improvements Project No. 23-PW-
281 and Approve a Project Expenditure of $178,200
1. Staff Report: Karl Bjarke, Interim Public Works Director
2. Public Comment
3. Possible Action:
Award a contract to Cal-West Lighting & Signal Maintenance, Inc. in the
amount of $162,000 and authorize an additional project contingency of
$16,200 (10%), for a total construction authorization of $178,200 for the FY23
San Ysidro Lighting/Picnic Area Improvements, Project No. 23-PW-281, and
authorize the City Administrator to execute the contract and associated
documents. 8.3. Award of Contract to Ruggeri-Jensen-Azar & Associates for the
Preparation of Design Documents for the Gilroy Ice Center Street
Improvements and Traffic Signal Project (24-RFP-PW-492), and Approve a
Contract Expenditure of $316,000 and Authorize City Administrator to
Execute Final Agreement
1. Staff Report: Karl Bjarke, Interim Public Works Director
2. Public Comment
3. Possible Action:
Award a contract to Ruggeri-Jensen-Azar & Associates in the amount of
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$301,000 and approve an additional project contingency of $15,000 for a total
amount of $316,000 for the preparation of design documents for the Gilroy Ice
Center Street Improvements and Traffic Signal project (24-RFP-PW-492), and
authorize the City Administrator to execute the contract and associated
documents. 8.4. Award of Contract to Youth Alliance for the South County Restorative
Justice Youth Diversion Program Coordinator Position and Approve a
Contract Expenditure of $300,744
1. Staff Report: Pedro Espinoza, Police Chief
2. Public Comment
3. Possible Action:
1. Award a contract to Community-Based Organization Youth Alliance in the
amount of $300,744 for the South County Restorative Justice Youth
Diversion Program Coordinator Position, and;
2. Authorize the City Administrator to execute the contract and associated
documents. 9. PUBLIC HEARINGS
10. UNFINISHED BUSINESS
11. INTRODUCTION OF NEW BUSINESS
11.1. Introduction to Draft Downtown Parking Management Plan
1. Staff Report: Karl Bjarke, Interim Public Works Director
2. Public Comment
3. Possible Action:
Receive presentation on the draft Downtown Parking Management Plan,
provide input, and direct staff to return with acceptance of final draft of plan 11.2. Review of City of Gilroy Municipal Code, Article II Mobile Vending Permits,
Chapter 16A.15 Prohibited Locations; Prohibition Against Loitering (Food
Trucks)
1. Staff Report: Pedro Espinoza, Police Chief
2. Public Comment
3. Possible Action:
Receive report and direct staff to review and potentially update Gilroy City
Code, Chapter 16, Article II Mobile Vending Permits, Chapter 16A, to align
with contemporary business practices and community needs.
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11.3. Reorganization of Facilities & Fleet Divisions in the Administrative
Services Department 1. Staff Report: LeeAnn McPhillips, Administrative Services and Human
Resources Director / Risk Manager
2. Public Comment
3. Possible Action:
1. Approve the reorganization of the Facilities and Fleet Divisions of the
Administrative Services Department; and
2. Adopt a resolution approving the updated Position Control List for FY 24. 12. CITY ADMINISTRATOR'S REPORTS
13. CITY ATTORNEY'S REPORTS
14. ADJOURNMENT
FUTURE MEETING DATES
December 2023
11 Special Meeting - 6:00 p.m
18 Regular Meeting - 6:00 p.m -CANCELED-
January 2024
8 Regular Meeting - 6:00 p.m
22 Special Meeting - 6:00 p.m
February 2024
5 Regular Meeting - 6:00 p.m
26 Special Meeting - 6:00 p.m
Meetings are webstreamed on the City of Gilroy’s website at gilroy.city/meetings.
Access the 2024 City Council Meeting Calendar at https://bit.ly/3LLzY1n.