02/05/2024 City Council Regular Meeting (02 - Final Agenda) | Published 02/01/2024 @ 5:01 PMFebruary 5, 2024 | 6:00 PM Page 1 of 6 City Council Regular Meeting
Agenda
CITY COUNCIL
REGULAR MEETING
AGENDA
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
MONDAY, FEBRUARY 5, 2024 | 6:00 PM
MAYOR
Marie Blankley
COUNCIL MEMBERS
Rebeca Armendariz
Dion Bracco
Tom Cline
Zach Hilton
Carol Marques
Fred Tovar
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org
AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING
PUBLIC COMMENTS ON AGENDA ITEMS ARE TAKEN BEFORE THE CITY COUNCIL TAKES ACTION. Please keep
your comments to 3 minutes. Time restrictions may vary based on the Mayor's discretion.
Send written comments on any agenda item to publiccomments@cityofgilroy.org or City Hall, 7351 Rosanna
Street, Gilroy, CA 95020. Comments received by 1 p.m. on the meeting day will be distributed to the City Council
before the meeting. Comments are also available at bit.ly/3NuS1IN.
In compliance with the Americans with Disabilities Act, the City will make
reasonable arrangements to ensure accessibility to this meeting. If you need
special assistance to participate in this meeting, please contact the City Clerk’s
Office at least 72 hours prior to the meeting at (408) 846-0204 or
cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be
made.
If you dispute any planning or land use decision from this meeting in court, you may only raise issues you or
someone else presented at this meeting's public hearing or in written letters to the City Council before the hearing.
Be aware that the time to seek a judicial review of any final decision made at this meeting is defined by Section
1094.6 of the California Code of Civil Procedure.
During this meeting, a Closed Session may be called under Government Code Section 54956.9 (d)(2). This will
happen if, in the City's legislative body's opinion (based on current facts, circumstances, and legal advice), there's
a significant risk of a lawsuit against the City.
Additional materials submitted after agenda distribution are available on www.cityofgilroy.org as soon as possible.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the people's
business. This ordinance assures that deliberations are conducted before the people and that
City operations are open to the people's review.
February 5, 2024 | 6:00 PM Page 2 of 6 City Council Regular Meeting
Agenda
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE,
CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204.
If you need translation assistance, contact the City Clerk 72 hours before the meeting at 408-846-0204 or
cityclerk@cityofgilroy.org.
Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el
Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo
electrónico a la Oficina del Secretario de la Ciudad a cityclerk@cityofgilroy.org.
To access written translation during the meeting, please scan the QR Code or
click this link:
Para acceder a la traducción durante la reunión, por favor escanee el código
QR o haga clic en el enlace:
bit.ly/3FBiGA0
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en
asistir
Use a headset on your phone for audio or read the transcript on your device.
Use sus auriculares para escuchar el audio o leer la transcripción en el
dispositivo.
The agenda for this meeting is outlined as follows:
1. OPENING
1.1. Call to Order
1.2. Pledge of Allegiance
1.3. Invocation
1.4. City Clerk's Report on Posting the Agenda
1.5. Roll Call
1.6. Orders of the Day
1.7. Employee Introductions
2. CEREMONIAL ITEMS - Proclamations and Awards
3. PRESENTATIONS TO THE COUNCIL
3.1. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE
CITY COUNCIL
This part of the meeting allows public address on non-agenda topics along with items within
Council Correspondence within the Council's jurisdiction. To speak, complete a Speaker's Card
from the entrances and give it to the City Clerk. Speaking time ranges from 1-3 minutes based on
the Mayor's discretion. Extended discussions or actions on non-agenda items are restricted by
law. For Council action, the topic may be listed on a future agenda.
Email written comments on non-agenda topics to publiccomments@cityofgilroy.org or mail them
February 5, 2024 | 6:00 PM Page 3 of 6 City Council Regular Meeting
Agenda
to City Hall, 7351 Rosanna Street, Gilroy, CA 95020, by 1:00 p.m. on the meeting day. These
comments, available at City Hall, will be shared with the Council and included in the meeting
record. Late submissions will be shared as soon as possible. A 10-page limit applies to hard-
copy materials, but electronic submissions are unlimited.
4. REPORTS OF COUNCIL MEMBERS
Council Member Bracco – Downtown Committee, Santa Clara County Library Joint
Powers Authority, Santa Clara Valley Water Joint Water Resources Committee, SCRWA
Council Member Armendariz – Downtown Committee, Santa Clara County Library Joint
Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa
Clara Valley Habitat Agency Implementation Board, Silicon Valley Clean Energy Authority
JPA Board (alternate)
Council Member Marques – ABAG, Downtown Committee, Gilroy Gardens Board of
Directors, Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat
Agency Implementation Board, SCRWA (alternate)
Council Member Hilton – CalTrain Policy Group (alternate), Silicon Valley Clean Energy
Authority JPA Board, VTA Policy Advisory Committee
Council Member Cline – Gilroy Economic Development Partnership (alternate), Gilroy
Gardens Board of Directors (alternate), Gilroy Sister Cities Association, Gilroy Youth Task
Force, Silicon Valley Regional Interoperability Authority Board, VTA Policy Advisory
Committee (alternate), Visit Gilroy California Welcome Center Board, VTA Mobility
Partnership Committee
Council Member Tovar – Downtown Committee, Gilroy Youth Task Force (alternate),
Santa Clara County Expressway Plan 2040 Advisory Board, Santa Clara Valley Water
Commission, SCRWA, South County Youth Task Force Policy Team
Mayor Blankley – ABAG (alternate), CalTrain Policy Group, Downtown Committee, Gilroy
Economic Development Partnership, Gilroy Sister Cities Association (alternate), Gilroy
Youth Task Force, Santa Clara Valley Water Joint Water Resources Committee, SCRWA,
South County Youth Task Force Policy Team, VTA Board of Directors, VTA Mobility
Partnership Committee
5. COUNCIL CORRESPONDENCE (Informational Only)
5.1. City Administrator Response to Request from the Local Agency Formation
Commission (LAFCO) Board to Provide Implementation Plans for the 2023
Countywide Fire Service Review Recommendations
6. FUTURE COUNCIL INITIATED AGENDA ITEMS
7. CONSENT CALENDAR
Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or
a member of the public wishes for a separate discussion on an item, it must be requested for removal before
the Council's approval vote. If removed, the item will be discussed in its original order.
7.1. Approval of the Action Minutes of the January 22, 2024 City Council
Regular Meeting
February 5, 2024 | 6:00 PM Page 4 of 6 City Council Regular Meeting
Agenda
7.2. Approve the Third Amendment to the Agreement with Swimming Swan
LLC to Extend the Agreement by One Year for $250,348
7.3. Tentative Map Time Extension Request No. 2, Without Any Changes to
Project Approval, to Subdivide 8.36 Acres, Creating 14 Single-Family
Residential Lots, Two Common Parcels, and One Public Park Parcel,
Located at the Northerly End of Greenfield Drive, APN 808-20-008 (TM 16-
02)
7.4. Extension and Maintenance of Existing Parklet Permits Until Adoption and
Implementation of a Formal Downtown Parklet Program
7.5. Adopt a Resolution of the City Council of the City of Gilroy Authorizing
Execution of Administering Agency-State Master Agreements for State and
Federal-Aid Funded Projects
7.6. Resolution of the City Council of the City of Gilroy Declaring Weeds a
Nuisance
8. BIDS AND PROPOSALS
8.1. Award a Contract to ASG Builders for the FY24 Annual CDBG
Sidewalk/Curb Ramp Project No. 24-PW-285 in the amount of $97,290,
Approve a Project Contingency of $19,458, and Approve a Total Project
Expenditure of $116,748 for Construction
1. Staff Report: Karl Bjarke, Interim Public Works Director
2. Public Comment
3. Possible Action:
Award a contract to ASG Builders in the amount of $97,290 and approve a
project contingency of $19,458 for the FY24 Annual CDBG Sidewalk/Curb
Ramp Project (No. 24-PW-285) and authorize the City Administrator to
execute the contract and associated documents. 8.2. Award a Contract to Hexagon Transportation Consultants, Inc. for the First
Street (SR152)/Kern Avenue Traffic Signal Design Project No. 24-RFP-PW-
494 in the amount of $264,685, Approve a Project Contingency of $39,703,
and Approve a Total Project Expenditure of $304,388 for Design Services
1. Staff Report: Karl Bjarke, Interim Public Works Director
2. Public Comment
3. Possible Action:
a) Adopt a resolution of the City Council of the City of Gilroy amending the
Fiscal Year 2023-2024 budget and appropriating an additional $121,821
from the Traffic Impact Fund (425); and
b) Award a contract to Hexagon Transportation Consultants, Inc. in the
amount of $264,685 and approve a project contingency of $39,703 for a
total project expenditure of $304,388 for the design and preparation of bid
documents for the First Street (SR152)/Kern Avenue Traffic Signal Design
Project No. 24-RFP-PW-494 and authorize the City Administrator to
execute the contract and associated documents.
February 5, 2024 | 6:00 PM Page 5 of 6 City Council Regular Meeting
Agenda
8.3. Award a Contract to HydroScience Engineers, Inc. for the Design of Water
Utility Improvements Project No. 24-RFP-PW-497 in the amount of
$842,790, Approve a Project Contingency of $126,419, and Approve a Total
Project Expenditure of $969,209 for Design Services
1. Staff Report: Karl Bjarke, Interim Public Works Director
2. Public Comment
3. Possible Action:
a) Adopt a resolution of the City Council of the City of Gilroy to increase the
Fiscal Year 2023-2024 (FY24) and decrease the 2024-2025 (FY25)
budget by $605,038 in the Water Fund (Fund 705); and
b) Award a contract to HydroScience Engineers, Inc. in the amount of
$842,790 and approve a project contingency of $126,419 for a total project
expenditure of $969,209 for the design and preparation of bid documents
for Water Utility Improvements Project No. 24-RFP-PW-497 and authorize
the City Administrator to execute the contract and associated documents. 8.4. Award a Contract to Villalobos & Associates for the FY24 Annual Citywide
Curb Ramp Project No. 24-PW-286 in the amount of $104,130, Approve a
Project Contingency of $10,413, and Approve a Total Project Expenditure
of $114,543 for Construction
1. Staff Report: Karl Bjarke, Interim Public Works Director
2. Public Comment
3. Possible Action:
Award a contract to Villalobos & Associates in the amount of $104,130,
approve a project contingency of $10,413, approve a total project expenditure
of $114,543 for the construction of the Fiscal Year 2024 (FY24) Annual
Citywide Curb Ramp Project (No. 24-PW-286), and authorize the City
Administrator to execute the contract and associated documents.
9. PUBLIC HEARINGS (NONE)
10. UNFINISHED BUSINESS (NONE)
11. INTRODUCTION OF NEW BUSINESS
11.1. Approval to Enter into an Exclusive Negotiating Agreement with
BayEcotarium for Potential Uses of the (Hecker Pass) Recreation Gateway
Area
1. Staff Report: Jimmy Forbis, City Administrator
2. Public Comment
3. Possible Action:
1. Approve an Exclusive Negotiating Rights Agreement between the City of
Gilroy and Bay.org (BayEcotarium) and authorize the City Administrator to
execute all related documents; and
2. Create an Ad Hoc Committee consisting of three Gilroy City Council
members, and the City Administrator to serve as negotiators. 12. CITY ADMINISTRATOR'S REPORTS
February 5, 2024 | 6:00 PM Page 6 of 6 City Council Regular Meeting
Agenda
13. CITY ATTORNEY'S REPORTS
14. CLOSED SESSION
14.1. CONFERENCE WITH LABOR NEGOTIATORS – COLLECTIVE BARGAINING
UNIT Pursuant to GC Section 54957.6 and GCC Section 17A.11 (4);
Collective Bargaining Units: Local 2805, IAFF Fire Unit Representing Gilroy
Fire Fighters
City Negotiators: Jimmy Forbis, City Administrator, LeeAnn McPhillips, HR
Director
Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working
Conditions; Memorandums of Understanding: City of Gilroy and Gilroy Fire
Fighters Local 2805.
14.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC
Sec. 54956.8 and GCC Sec. 17A.8(a)(2);
Properties: 10th Street Bridge: APNs 808-19-007, 799-30-006, 799-30-007,
808-19-020, 808-50-999, Thomas Luchessa Bridge: APNs 808-21-025, 808-
21-023, 808-21-021, 808-21-018, New Fire Station: APNs 808-18-003, 808-19-
029
Negotiators: Jimmy Forbis, City Administrator; Other Party to
Negotiations: Glen Loma Corporation, John M. Filice, Jr.;
Negotiating Price and terms of payment regarding purchase, sale.
15. ADJOURN TO OPEN SESSION
Report of any action taken in Closed Session and vote or abstention of each Council
Member if required by Government Code Section 54957.1 and GCC Section 17A.13 (a);
Public Report of the vote to continue in closed session if required under GCC Section
17A.11 (e). 16. ADJOURNMENT
FUTURE MEETING DATES
February 2024
26 Regular Meeting - 6:00 p.m
March 2024
4 Regular Meeting - 6:00 p.m
18 Regular Meeting - 6:00 p.m
April 2024
8 Regular Meeting - 6:00 p.m
15 Regular Meeting - 6:00 p.m
Meetings are live streamed on the City of Gilroy’s website at gilroy.city/meetings and on
YouTube at https://bit.ly/45jor03.
Access the 2024 City Council Meeting Calendar at https://bit.ly/3LLzY1n.