02/08/2024 Open Government Commission Regular Meeting
February 8, 2024 6:00 PM Page 1 of 2 Open Government Commission
Regular Meeting Agenda
CITY OF GILROY
OPEN GOVERNMENT
COMMISSION
REGULAR MEETING
THURSDAY, FEBRUARY 8, 2024 | 6:00 PM
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET
GILROY, CA 95020
Chair: Vacant Vice Chair: Vacant
Commissioners: Diana Bentz, Jessica Irwin, Shayne Somavia, & Akur Varadarajan
Staff Liaison: Jimmy Forbis, City Administrator
All Open Government Commission meeting materials are available online at http://gilroy.city/meetings
COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE
OPEN GOVERNMENT COMMISSION. Public testimony is subject to reasonable regulations, including
but not limited to time restrictions for each individual speaker.
In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to
ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please
contact the City Clerk 72 hours prior to the meeting at (408) 846-0204. A sound enhancement system is
also available for check out in the City Council Chambers.
Materials related to an item on this agenda submitted to the Open Government Commission after
distribution of the agenda packet are available for public inspection with the agenda packet in the lobby
of Administration at City Hall, 7351 Rosanna Street during normal business hours. These materials are
also available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s
ability to publish the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions,
task forces, councils and other agencies of the City exist to conduct the people's business. This
ordinance assures that deliberations are conducted before the people and that City operations are open
to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE,
CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 or by email at
cityclerk@cityofgilroy.org.
If you need assistance with translation and would like to speak during public comment,
please contact the City Clerk a minimum of 72 hours prior to the meeting at 408-846-
0204 or e-mail the City Clerk’s Office at cityclerk@cityofgilroy.org.
Si necesita un intérprete durante la junta y gustaría dar un comentario público,
comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al
408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a
Open Government Commission
Regular Meeting Agenda Page 2 of 2 February 8, 2024 | 6:00 PM
cityclerk@cityofgilroy.org.
The AGENDA for this regular meeting is as follows:
1. CALL TO ORDER
2. ROLL CALL
3. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
3.1. Mayor’s Presentation to the Open Government Commission
3.2. Public Comments by Members of the Public on Items not on the Agenda
but within the Commission’s Subject Matter Jurisdiction
4. SELECTION OF THE 2024 CHAIRPERSON AND VICE-CHAIRPERSON
5. CONSENT CALENDAR
This part of the meeting allows public address on non-agenda topics within the Commission’s jurisdiction. To
speak, complete a Speaker's Card and give it to the City Clerk. Speaking time ranges up to 3 minutes.
Extended discussions or actions on non-agenda items are restricted by law. For Commission action, the topic
may be listed on a future agenda.
5.1. Approval of the November 2, 2023 Special Meeting Minutes
6. UNFINISHED BUSINESS
6.1. Open Government Ordinance Training Video
7. NEW BUSINESS
7.1. Quarterly Review of Public Records Requests Per Gilroy Code Section
17A.35 (c) (Fourth Quarter, 2023)
1. Staff Report: Thai Nam Pham, City Clerk
2. Public Comment
3. Possible Action:
Staff recommends that the Commission receive the report. 8. FUTURE COMMISSION INITIATED AGENDA ITEMS
9. CITY ADMINISTRATOR'S UPDATE
10. ADJOURNMENT
FUTURE MEETING DATES
May 9, 2024 – 6:00 PM
August 8, 2024 – 6:00 PM
November 14, 2024 – 6:00 PM