11/02/2023 Open Government Commission Special Meeting Adopted 02/08/2024
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City of Gilroy
Open Government Commission
Special Meeting Minutes
Thursday, November 2, 2023 | 5:30 PM
1. CALL TO ORDER
The meeting was called to order by Chair Bentz at 5:30 PM.
2. ROLL CALL
Attendance Attendee Name
Present Shayne Somavia, Commissioner
Akur Varadarajan, Commissioner
Karen Enzensperger, Vice-Chair (Arrived at 5:50 PM)
Diana Bentz, Chair
Absent Jessica Irwin, Commissioner
3. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
3.1. Public Comments by Members of the Public on Items not on the Agenda
but within the Commission’s Subject Matter Jurisdiction
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
4. CONSENT CALENDAR
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz closed Public
Comment.
RESULT: Pass
MOVER: Shayne Somavia, Commissioner
SECONDER: Akur Varadarajan, Commissioner
AYES: Commissioner Somavia, Commissioner Varadarajan, Chair Bentz
ABSENT: Commissioner Irwin, Vice Chair Enzensperger
4.1. Approval of the August 10, 2023 Open Government Commission Regular
Meeting
A motion was made to approve the minutes.
4.2. Approval of the 2024 Annual Calendar of Open Government Commission
Meetings
A motion was made to approve the 2024 Annual Calendar.
5. UNFINISHED BUSINESS
There were none.
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Speical Meeting Minutes
6. NEW BUSINESS
6.1. Quarterly Review of Public Records Requests Per Gilroy Code Section
17A.35 (c) (Third Quarter, 2023)
City Clerk Pham provided staff presentation and responded to questions from
the Commission.
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
The Commission received the report.
6.2. Review of the Open Government Commission By-Laws
Chair Bentz asked the Commissioners if there were any updates to propose to
the by-laws. There were none.
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
The Commission took no action on the item.
6.3. Review of the Open Government Commission Annual Presentation to
Council (Draft Presentation Will Be Provided at the Meeting)
The Commission reviewed the previous annual presentation and updated the
presentation for the November 6th City Council Regular Meeting.
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
6.4. Review of the Open Government Commission Presentation to the Council
on Hybrid Meetings
Commissioner Somavia presented a revised overview to the Commission on the
topic of hybrid meetings, specifically addressing the recent updates on public
comment procedures implemented by various cities in Santa Clara County
following incidents of disruption on Zoom.
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
7. FUTURE COMMISSION INITIATED AGENDA ITEMS
There were none.
8. CITY ADMINISTRATOR'S UPDATE
There were none.
9. ADJOURNMENT
Chair Bentz adjourned the meeting at 6:31 PM in honor of Vice-Chair Enzensperger.
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Speical Meeting Minutes
I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a meeting
of the Gilroy Open Government Commission of the City of Gilroy on February 8, 2024.
Thai Nam Pham, MMC, CPMC
City Clerk