03/18/2024 City Council Regular Agenda PacketMarch 18, 2024 | 6:00 PM Page 1 of 7 City Council Regular Meeting
Agenda
CITY COUNCIL
REGULAR MEETING
AGENDA
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
MONDAY, MARCH 18, 2024 | 6:00 PM
MAYOR
Marie Blankley
COUNCIL MEMBERS
Rebeca Armendariz
Dion Bracco
Tom Cline
Zach Hilton
Carol Marques
Fred Tovar
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org
AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING
PUBLIC COMMENTS ON AGENDA ITEMS ARE TAKEN BEFORE THE CITY COUNCIL TAKES ACTION. Please keep
your comments to 3 minutes. Time restrictions may vary based on the Mayor's discretion.
Send written comments on any agenda item to publiccomments@cityofgilroy.org or City Hall, 7351 Rosanna
Street, Gilroy, CA 95020. Comments received by 1 p.m. on the meeting day will be distributed to the City Council
before the meeting. Comments are also available at bit.ly/3NuS1IN.
In compliance with the Americans with Disabilities Act, the City will make
reasonable arrangements to ensure accessibility to this meeting. If you need
special assistance to participate in this meeting, please contact the City Clerk’s
Office at least 72 hours prior to the meeting at (408) 846-0204 or
cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be
made.
If you dispute any planning or land use decision from this meeting in court, you may only raise issues you or
someone else presented at this meeting's public hearing or in written letters to the City Council before the hearing.
Be aware that the time to seek a judicial review of any final decision made at this meeting is defined by Section
1094.6 of the California Code of Civil Procedure.
During this meeting, a Closed Session may be called under Government Code Section 54956.9 (d)(2). This will
happen if, in the City's legislative body's opinion (based on current facts, circumstances, and legal advice), there's
a significant risk of a lawsuit against the City.
Additional materials submitted after agenda distribution are available on www.cityofgilroy.org as soon as possible.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the people's
business. This ordinance assures that deliberations are conducted before the people and that
City operations are open to the people's review.
March 18, 2024 | 6:00 PM Page 2 of 7 City Council Regular Meeting
Agenda
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE,
CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204.
If you need translation assistance, contact the City Clerk 72 hours before the meeting at 408-846-0204 or
cityclerk@cityofgilroy.org.
Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el
Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo
electrónico a la Oficina del Secretario de la Ciudad a cityclerk@cityofgilroy.org.
To access written translation during the meeting, please scan the QR Code or
click this link:
Para acceder a la traducción durante la reunión, por favor escanee el código
QR o haga clic en el enlace:
bit.ly/3FBiGA0
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en
asistir
Use a headset on your phone for audio or read the transcript on your device.
Use sus auriculares para escuchar el audio o leer la transcripción en el
dispositivo.
The agenda for this meeting is outlined as follows:
1. OPENING
1.1. Call to Order
1.2. Pledge of Allegiance
1.3. Invocation
1.4. City Clerk's Report on Posting the Agenda
1.5. Roll Call
1.6. Orders of the Day
1.7. Employee Introductions
2. CEREMONIAL ITEMS - Proclamations and Awards
3. COUNCIL CORRESPONDENCE (Informational Only)
3.1. Letter from California Consulting Regarding the City’s Competitiveness for
a FEMA SAFER Grant
4. PRESENTATIONS TO THE COUNCIL
March 18, 2024 | 6:00 PM Page 3 of 7 City Council Regular Meeting
Agenda
4.1. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE
CITY COUNCIL
This part of the meeting allows public address on non-agenda topics
within the Council's jurisdiction. To speak, complete a Speaker's Card from
the entrances and give it to the City Clerk. Speaking time ranges from 1-3
minutes based on the Mayor's discretion. Extended discussions or actions
on non-agenda items are restricted by law. For Council action, the topic
may be listed on a future agenda.
Email written comments on non-agenda topics
to publiccomments@cityofgilroy.org or mail them to City Hall, 7351
Rosanna Street, Gilroy, CA 95020, by 1:00 p.m. on the meeting day. These
comments, available at City Hall, will be shared with the Council and
included in the meeting record. Late submissions will be shared as soon
as possible. A 10-page limit applies to hard-copy materials, but electronic
submissions are unlimited.
5. REPORTS OF COUNCIL MEMBERS
Council Member Bracco – Downtown Committee, Santa Clara County Library Joint
Powers Authority, Santa Clara Valley Water Joint Water Resources Committee, SCRWA
Council Member Armendariz – Downtown Committee, Santa Clara County Library Joint
Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa
Clara Valley Habitat Agency Implementation Board, Silicon Valley Clean Energy Authority
JPA Board (alternate)
Council Member Marques – ABAG, Downtown Committee, Gilroy Gardens Board of
Directors, Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat
Agency Implementation Board, SCRWA (alternate)
Council Member Hilton – CalTrain Policy Group (alternate), Silicon Valley Clean Energy
Authority JPA Board, VTA Policy Advisory Committee
Council Member Cline – Gilroy Economic Development Partnership (alternate), Gilroy
Gardens Board of Directors (alternate), Gilroy Sister Cities Association, Gilroy Youth Task
Force, Silicon Valley Regional Interoperability Authority Board, VTA Policy Advisory
Committee (alternate), Visit Gilroy California Welcome Center Board, VTA Mobility
Partnership Committee
Council Member Tovar – Downtown Committee, Gilroy Youth Task Force (alternate),
Santa Clara County Expressway Plan 2040 Advisory Board, Santa Clara Valley Water
Commission, SCRWA, South County Youth Task Force Policy Team
Mayor Blankley – ABAG (alternate), CalTrain Policy Group, Downtown Committee, Gilroy
Economic Development Partnership, Gilroy Sister Cities Association (alternate), Gilroy
Youth Task Force, Santa Clara Valley Water Joint Water Resources Committee, SCRWA,
South County Youth Task Force Policy Team, VTA Board of Directors, VTA Mobility
Partnership Committee
March 18, 2024 | 6:00 PM Page 4 of 7 City Council Regular Meeting
Agenda
6. CONSENT CALENDAR
Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or a member
of the public wishes for a separate discussion on an item, it must be requested for removal before the Council's approval
vote. If removed, the item will be discussed in its original order.
6.1. Approval of the Action Minutes of the February 26, 2024 and March 4, 2024
City Council Regular Meetings
6.2. Acceptance of the City Fiscal Year 2022-23 Federal Single Audit
6.3. Claim of Rachel Gonzalez-Orosco (The City Administrator recommends a
"yes" vote under the Consent Calendar shall constitute denial of the claim)
7. BIDS AND PROPOSALS
7.1. Award a Three-Year Agreement for City-wide Microsoft Licenses and
Services to Dell in the Amount of $440,790, With a 10% Contingency, for a
Total Not-to-Exceed Amount of $484,869, Utilizing the County of Riverside
Cooperative Agreement.
1. Staff Report: Harjot Sangha, Finance Director
2. Public Comment
3. Possible Action:
Award the three-year agreement for Microsoft Licenses and Services to Dell
Technologies for the amount of $440,790, and a contingency of 10%, for a
total not to exceed amount of $484,869, utilizing the County of Riverside
cooperative agreement, and authorize the City Administrator to execute the
purchase contract documents.
7.2. Award a Contract to Trinchero Construction, Inc. for the Gourmet Alley
Improvement Project No. 24-PW- 287 in the Amount of $2,975,648, Approve
a Project Contingency of $502,767, and Approve a Total Project
Expenditure of $3,478,415 for Construction
1. Staff Report: Heba El-Guindy, Public Works Director
2. Public Comment
3. Possible Action:
Award a Contract to Trinchero Construction, Inc. in the amount of $2,975,648,
approve a project contingency of $502,767, approve a total expenditure of
$3,478,415 for construction of the Gourmet Alley Improvement Project No. 24-
PW-287, and authorize the City Administrator to execute the Contract and
associated documents.
8. PUBLIC HEARINGS
9. UNFINISHED BUSINESS
10. INTRODUCTION OF NEW BUSINESS
10.1. Approve a School Resource Officer Memorandum of Understanding for
Fiscal Year 2024-2025
March 18, 2024 | 6:00 PM Page 5 of 7 City Council Regular Meeting
Agenda
1. Staff Report: Pedro Espinoza, Police Chief
2. Public Comment
3. Possible Action:
Adopt a resolution of the City Council of the City of Gilroy authorizing the City
Administrator to enter into an agreement between the City of Gilroy and Gilroy
Unified School District for two school resource officers, including cost sharing,
for Fiscal Year 2024-2025 (FY25).
10.2. 2023 General Plan and Housing Element Annual Progress Report
1. Staff Report: Sharon Goei, Community Development Director
2. Public Comment
3. Possible Action:
Accept the report and direct staff to submit the 2023 Annual Progress Report
to the California Department of Housing and Community Development and the
Governor’s Office of Planning and Research, no later than April 1, 2024.
10.3. Approve the First Amendment to Funding Agreement between the City and
VTA for the US 101/SR 152/10th Street Interchange Improvement Project
and Adopt a Resolution to Amend the City Budget to Reallocate $600,000
from FY 2025 to FY 2024 in Traffic Impact Fund (425) and Appropriate
Proposed Expenditure Amendment to Meet the Current City Funding
Obligation of the PA&ED Phase of the Project
1. Staff Report: Heba El-Guindy, Public Works Director
2. Public Comment
3. Possible Action:
a) Approve the First Amendment to the Funding Agreement between the
City of Gilroy and the Valley Transportation Authority (VTA) for the US
101/SR 152/10th Street Interchange Improvement Project (PW Project
# 800770) and approve payment to VTA in the amount of $600,000 as
the City’s lump sum financial share towards the Project Approval &
Environmental Document (PA&ED) phase.
b) Adopt a Resolution of the City Council of the City of Gilroy to increase
the Fiscal Year 2024 Budget and decrease the Fiscal Year 2025
Budget by $600,000 in the Traffic Impact Fund (425).
10.4. Consideration of the Arts and Culture Commission's Public Art Campaign
"For the Love of Gilroy" Streetlight Banner Art
1. Staff Report: Bryce Atkins, Assistant to the City Administrator
2. Public Comment
3. Possible Action:
Council approve the Arts and Culture Commission’s public art campaign, “For
the Love of Gilroy”.
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10.5. Accept the Donation of Inclusive Play Equipment from Gilroy Rotary Clubs
for the Donald "Elvis" Prieto Downtown Pop-up Park
1. Staff Report: Bryce Atkins, Assistant to the City Administrator
2. Public Comment
3. Possible Action:
Council accept the donation.
11. FUTURE COUNCIL INITIATED AGENDA ITEMS
11.1. Request for a Future Agenda Item to Adopt a Resolution Proclaiming April
2024 as Arts, Culture and Creativity Month
1. Staff Report: Bryce Atkins, Assistant to the City Administrator
2. Public Comment
3. Possible Action:
Council determination about adding the request to the April 8, 2024 City
Council meeting.
12. CITY ADMINISTRATOR'S REPORTS
12.1. Fire Department Presentation on Automated External Defibrillators and
Mechanical Chest Compression Device (15 minutes)
13. CITY ATTORNEY'S REPORTS
14. CLOSED SESSION
14.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC
Sec. 54956.8 and GCC Sec.17A.8
Property: Gilroy Gardens Theme Park, 3050 Hecker Pass Highway, Gilroy,
CA (APN’s: 810-17-024, 810-17-026, 810-17-029, 810-17-030, 810-17-031,
810-18-002, 810-18-013, 810-19-005, 810-19-007, 810-19-010, 810-19-011,
810-19-014)
Negotiators: Jimmy Forbis, City Administrator; Victoria Valencia,
Economic Development Manager
Other Party to Negotiations: Gilroy Gardens Family Theme Park, LLC
Under Negotiations: Price and terms of payment for sale or lease.
14.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC
Sec. 54956.8 and GCC Sec.17A.8 (a) (2)
Property: City-Owned 536 Acres at Hecker Pass (Including Gilroy Gardens
Theme Park), 3050 Hecker Pass Highway, Gilroy, CA (APN’s: 810-17-024,
810-17-026, 810-17-029, 810-17-030, 810-17-031, 810-18-002, 810-18-013,
810-19-005, 810-19-007, 810-19-010, 810-19-011, 810-19-014)
Negotiators: Jimmy Forbis, City Administrator; Victoria Valencia,
Economic Development Manager
Other Parties to Negotiations: Chris Sutton, Select Contracts
Under Negotiations: Price and terms of payment for sale or lease.
March 18, 2024 | 6:00 PM Page 7 of 7 City Council Regular Meeting
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14.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC
Sec. 54956.8 and GCC Sec. 17A.8
Properties: 10th Street Bridge: APNs 808-19-007, 799-30-006, 799-30-007,
808-19-020, 808-50-999, Thomas Luchessa Bridge: APNs 808-21-025, 808-
21-023, 808-21-021, 808-21-018, New Fire Station: APNs 808-18-003, 808-19-
029
Negotiators: Jimmy Forbis, City Administrator
Other Party to Negotiations: John M. Filice Jr,. Glen Loma Corporation
Under Negotiation: Price and terms of payment
15. ADJOURN TO OPEN SESSION
Report of any action taken in Closed Session and vote or abstention of each Council
Member if required by Government Code Section 54957.1 and GCC Section 17A.13 (a);
Public Report of the vote to continue in closed session if required under GCC Section
17A.11 (e).
16. ADJOURNMENT
FUTURE MEETING DATES
April 2024
8 Regular Meeting - 6:00 p.m
15 Regular Meeting - 6:00 p.m
May 2024
6 Regular Meeting - 6:00 p.m
20 Regular Meeting - 6:00 p.m
June 2024
3 Regular Meeting - 6:00 p.m
17 Regular Meeting - 6:00 p.m
Meetings are live streamed on the City of Gilroy’s website at gilroy.city/meetings and on YouTube at https://bit.ly/45jor03.
Access the 2024 City Council Meeting Calendar at https://bit.ly/3LLzY1n.
To Whom It May Concern:
FEMA SAFER is a highly competitive nationwide grant program that prioritizes agencies with
demonstrable staffing budget deficiencies and/or unusual year-to-year call volume surges. Each
funding cycle, FEMA receives approximately 8-10 times more funding requests for SAFER than
it can fund, which results in a highly stringent technical review process that deprioritizes all but
the most high-need Fire departments. SAFER generally prioritizes rehiring firefighters who were
laid off within the two years prior to the start of the application period, and retaining firefighters
facing imminent layoff.
“FEMA prioritizes bringing non-compliant (NFPA 1710 or 1720) departments into compliance
in the most cost-effective manner. FEMA will ask applicants general questions about the NFPA
standard they are attempting to meet as well as their current ability to meet that standard (without
the use of overtime). FEMA will also ask applicants to indicate what their ability will be to meet
that same standard if awarded grant funds. Having additional firefighters on staff should improve
a local fire department’s ability to comply with the staffing, response, and operational standards
that enhance community and firefighter safety. Applications resulting in the largest percentage
increases in compliance with the relevant section of NFPA 1710 (for career departments) or 1720
(for volunteer departments) receive higher pre-scores than applications resulting in smaller
percentage increases in compliance...” Source: FEMA FY2023 SAFER Notice of Funding
Opportunity (NOFO).
The NOFO also specifically defines “Supplanting” as “replac[ing] or tak[ing] place of funds that
would otherwise be available from state or local sources.”
Because Gilroy’s Fire Department is presently meeting NFPA standards and hiring additional
firefighters using existing local funds while experiencing nominal call volume growth, it is
highly unlikely to be awarded a FEMA SAFER grant ahead of higher-need fire departments
nationwide.
Ilya Malinsky
Grant Project Manager
California Consulting, INC
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City of Gilroy
City Council Regular Meeting Minutes
Monday, February 26, 2024 | 6:00 PM
1.OPENING
1.1.Call to Order
The meeting was called to Order by Mayor Blankley at 6:00 PM.
1.2.Pledge of Allegiance
Council Member Cline led the Pledge of Allegiance.
1.3.Invocation
Pastor Malcom MacPhail provided the Invocation.
1.4 City Clerk's Report on Posting the Agenda
Interim City Clerk Minor reported on the Posting of the Agenda.
1.5.Roll Call
Attendance Attendee Name
Present Rebeca Armendariz, Council Member
Dion Bracco, Council Member
Tom Cline, Council Member
Zach Hilton, Council Member
Carol Marques, Mayor Pro Tempore
Fred Tovar, Council Member
Marie Blankley, Mayor
Absent None
1.6.Orders of the Day
Mayor Blankley requested Agenda Item #11.2 be heard before Agenda Item
#11.1. Full Council agreed to reorder the items.
1.7.Employee Introductions
City Administrator Jimmy Forbis introduced Beth Minor, Interim City Clerk, and
Heba El-Guindy, Public Works Director.
2.
3.
CEREMONIAL ITEMS - Proclamations and Awards
There were none.
COUNCIL CORRESPONDENCE (Informational Only)
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February 26, 2024 | 6:00 PM Page 2 of 8 City Council
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There were none.
4.PRESENTATIONS TO THE COUNCIL
4.1.PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE
CITY COUNCIL
Mayor Blankley opened Public Comment.
The following speakers spoke on items not on the agenda;
Ana Mendoza spoke regarding unfair treatment and possible unlawful treatment
when evicting tenants;
Robert Zepeda spoke regarding possible theft incidents that occurred at
Safeway and Nob Hill;
Jesus Alarcon spoke regarding the high cost of rents in the area;
Joseph Thompson spoke regarding unfair rent increases.
Having no further speakers, Mayor Blankley closed Public Comment.
5.REPORTS OF COUNCIL MEMBERS
Council Member Bracco no report.
Council Member Armendariz no report.
Council Member Marquez no report.
Council Member Hilton reported on the VTA Policy Advisory Committee meeting and the
Silicon Valley Clean Energy Authority JPA Board meeting.
Council Member Cline no report.
Council Member Tovar no report.
Mayor Brinkley reported on the Caltrain Policy Group meeting.
6.FUTURE COUNCIL INITIATED AGENDA ITEMS
There were none.
7.CONSENT CALENDAR
MOTION: Approve Consent Calendar Numbers 7.1 through 7.6 with a Roll Call vote
for all items.
RESULTS:PASS 7-0
MOVER:Dion Bracco Council Member
SECONDER:Rebeca Armendariz, Council Member
AYES:Council Member Armendariz, Council Member Bracco,
Council Member Marquez, Council Member Hilton,
Council Member Cline, Council Member Tovar
NOES:
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February 26, 2024 | 6:00 PM Page 3 of 8 City Council
Regular Meeting Minutes
ABSENT:
ABSTAIN:
Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed
Public Comment.
7.1.Approval of the Action Minutes of the February 5, 2024 City Council
Regular Meeting.
7.2.Accept and File Quarterly Cash and Investment Report as of December 31,
2023.
7.3.Approval of Final Map and PIA Tract 10594 700 W. 6th Street Subdivision.
7.4.Approval of Notice of Acceptance of Completion for Property Improvement
Agreement No. 2017-06, Ballybunion Dr. and Santa Teresa Blvd.
Roundabout.
7.5.Adoption of a Resolution of the City Council of the City of Gilroy Approving
a Fiscal Year 2024 Budget Amendment for $20,813 for a County of Santa
Clara Office of Emergency Management Training and Exercise Grant.
Enactment No.: Resolution No. 2024-10
7.6.Adoption of a Resolution of the City Council of the City of Gilroy Approving
a Fiscal Year 2024 Budget Amendment of $33,080.66 for a County of Santa
Clara Health Care System.
Enactment No.: Resolution No. 2024-09
8.BIDS AND PROPOSALS
8.1.Award a Contract in the amount of $408,134 to Blue Raster for Bicycle and
Pedestrian Geographic Information Systems Consultant Services and
Approve a Budget Amendment in the Measure B Fund.
MOTION: Award the Contract to Blue Raster and Approve the attached budget
Amendment in the Measure B Fund.
RESULTS:PASS 4-3
MOVER:Rebecca Armendariz, Council Member
SECONDER:Zach Hilton, Council Member
AYES:Council Member Armendariz, Council Member Hilton,
Council Member Cline, Mayor Blankley
NOES:Council Member Bracco, Council Member Marquez,
Council Member Tovar
ABSENT:
ABSTAIN:
Enactment No.: Resolution No. 2024-14
Mayor Blankley opened the Public Comment.
Ron Kirkish spoke against approving the contract.
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Regular Meeting Minutes
Having no further speakers, Mayor Blankley closed Public Comment.
8.2.Award a Contract to Kimley-Horn and Associates, Inc. for the Design of
Two Traffic Signals Project No. 24-RFP-PW-498 in the amount of $149,854,
Approve a Project Contingency of $29,971, and Approve a Total Project
Expenditure of $179,825 for Design Services.
MOTION: Award a Contract to Kimley-Horn and Associates, Inc. for the Design of
Two Traffic Signals Project No. 24-RFP-PW-498 in the amount of $149,854, Approve
a Project Contingency of $29,971, and Approve a Total Project Expenditure of
$179,825 for Design Services
RESULTS:PASS: 7-0
MOVER:Rebeca Armendariz, Council Member
SECONDER:Dion Bracco, Council Member
AYES:Council Member Bracco, Council Member Armendariz, Council Member
Marques, Council Member Hilton, Council Member Cline, Council
Member Tovar, Mayor Blankley
NOES:
ABSENT:
ABSTAIN:
Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley
closed Public Comment.
9.PUBLIC HEARINGS
There were none.
10.UNFINISHED BUSINESS
There was none.
11.INTRODUCTION OF NEW BUSINESS
11.1.Consideration of a Ceasefire Resolution.
MOTION: To approve the community version of the Resolution calling for a
permanent ceasefire in Israel and Palestine, as submitted in our agenda packets on
pages 172 to 173.
RESULTS:FAIL: 2-5
MOVER:Zach Hilton, Council Member
SECONDER:Rebecca Armendariz, Council Member
AYES:Council Member Armendariz, Council Member Hilton,
NOES:Council Member Bracco, Council Member Marques Council Member
Cline, Council Member Tovar, Mayor Blankley
ABSENT:
ABSTAIN:
MOTION: To reject any and all resolutions regarding the Cease Fire.
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RESULTS:PASS: 5-2
MOVER:Dion Bracco, Council Member
SECONDER:Tom Cline, Council Member
AYES:Council Member Bracco, Council Marques, Council Member Cline,
Council Member Tovar, Mayor Blankley
NOES:Council Member Armendariz, Council Member Hilton
ABSENT:
ABSTAIN:
Mayor Blankley opened Public Comment.
There were 75 members of the public who spoke regarding the Council consideration of a
cease fire resolution.
Mayor Blankley closed Public Comment.
11.2 Consent of the Appointment of Beth Minor as Interim City Clerk (Retired
Annuitant) Effective February 27, 2024, and Adoption of a Resolution of the
City Council of the City of Gilroy Approving the Appointment and
Employment Agreement.
MOTION: Consent the City Administrator’s recommendation to appoint
Beth Minor as Interim City Clerk (as a retired annuitant) effective February
27, 2024, and Adopt a Resolution of the City Council of the City of Gilroy
approving the appointment of Beth Minor as Interim City Clerk (Retired
Annuitant) pursuant to California Government Code Section 21221(h) and
authorizing the City Administrator to execute the employment agreement.
RESULTS:PASS: 7-0
MOVER:Marie Blankley, Mayor
SECONDER:Carol Marqus, Council Member
AYES:Council Member Bracco, Council Member Armendariz, Council Member
Marques, Council Member Hilton, Council Member Cline, Council
Member Tovar, Mayor Blankley
NOES:
ABSENT:
ABSTAIN:
Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley
closed Public Comment.
Enactment No.: Resolution No. 2024-11
11.3.Receive Fiscal Year 2023-2024 (FY24) Mid-Year Budget Report and Adopt a
Budget Amendment Resolution.
MOTION: Receive Mid-Year Budget Report for FY24, and to Adopt a Resolution of
the City Council of the City of Gilroy Amending the Appropriations for FY24 in Fund
293.
RESULTS:PASS: 7-0
MOVER:Marie Blankley, Mayor
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SECONDER:Carol Marqus, Council Member
AYES:Council Member Bracco, Council Member Armendariz, Council Member
Marques, Council Member Hilton, Council Member Cline, Council
Member Tovar, Mayor Blankley
NOES:
ABSENT:
Enactment No.: Resolution No. 2024-15
11.4.FY24 and FY25 Departmental Workplan Updates.
Council discussed the Workplan Updates and requested staff make minor
changes to include moving items up on the workplan and combining several.
No Motion was made.
Mayor Blankley opened Public Comment. There being no speakers, Mayor
Blankley closed Public Comment.
11.5.Council-Initiated Agenda Item Policy
Council discussed the new Council policy/procedure for the submission and
consideration of future Council-initiated items on the Council’s agendas.
No Motion was made.
Mayor Blankley opened Public Comment. There being no speakers, Mayor
Blankley closed Public Comment.
11.6.Accept the Annual Comprehensive Financial Report for Fiscal Year-Ended
June 30, 2023.
MOTION: Accept the Annual Comprehensive Financial Report for Fiscal
Year-Ended June 30, 2023.
RESULTS:PASS: 7-0
MOVER:Rebeca Armendariz, Council Member
SECONDER:Zach Hilton, Council Member
AYES:Council Member Bracco, Council Member
Armendariz, Council Member Marques, Council
Member Hilton, Council Member Cline, Council
Member Tovar, Mayor Blankley
NOES:
ABSENT:
Mayor Blankley opened Public Comment. There being no speakers, Mayor
Blankley closed Public Comment.
12.CITY ADMINISTRATOR'S REPORTS
There were none.
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13.CITY ATTORNEY'S REPORTS
There were none.
14.CLOSED SESSION
Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed
Public Comment.
Mayor Blankley recessed the Regular Meeting at 10:00 PM.
The Council convened into the Closed Session at 10:04 PM.
A motion was made to stay in Closed Session. The Vote was unanimous.
14.1.CONFERENCE WITH LABOR NEGOTIATORS - COLLECTIVE BARGAINING UNIT
Pursuant to GC Section 54957.6 and GCC Section 17A.11 (4); Collective Bargaining
Units: Local 2805, IAFF Fire Unit Representing Gilroy Fire Fighters
City Negotiators: Jimmy Forbis, City Administrator, LeeAnn McPhillips, HR Director
Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working
Conditions; Memorandums of Understanding: City of Gilroy and Gilroy Fire Fighters
Local 2805.
14.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC Sec. 54956.8
and GCC Sec.17A.8 (a) (2) Property: Gilroy Gardens Theme Park, 3050 Hecker Pass
Highway, Gilroy, CA (APN’s: 810-17-024, 810-17-026, 810-17-029, 810-17-030, 810-17-
031, 810-18-002, 810-18-013, 810-19-005, 810-19-007, 810-19-010, 810-19-011, 810-19-
014) Negotiators: Jimmy Forbis, City Administrator Other Party to Negotiations:
Gilroy Gardens Family Theme Park, LLC Under Negotiations: Price and terms of
payment for sale or lease.
15.ADJOURN TO OPEN SESSION
Mayor Blankley reported no reportable action from the Closed Session.
16.ADJOURNMENT
Mayor Blankley adjourned the meeting at 10:50 PM.
I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular
meeting of the City Council of the City of Gilroy on March 4, 2024.
/s/Beth Minor
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February 26, 2024 | 6:00 PM Page 8 of 8 City Council
Regular Meeting Minutes
Interim City Clerk
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March 4, 2024 | 6:00 PM Page 1 of 7 City Council Regular Meeting
Agenda
CITY COUNCIL REGULAR MEETING AND
GILROY PUBLIC FACILITIES FINANCING AUTHORITY
AGENDA
MONDAY, MARCH 4, 2024 | 6:00 PM
1.OPENING
1.1.Call to Order
The meeting was called to order by Mayor Blankley at 6:00 PM
1.2.Pledge of Allegiance Council Member Hilton led the Pledge of Allegiance.
1.3.Invocation None
1.4.City Clerk's Report on Posting the Agenda
Interim City Clerk Minor reported the agenda was posted on March 1, 2024 at
2:20 PM.
1.5.Roll Call
Attendance Attendee Name
Present Rebeca Armendariz, Council Member
Dion Bracco, Council Member
Tom Cline, Council Member
Zach Hilton, Council Member
Carol Marques, Mayor Pro Tempore
Fred Tovar, Council Member
Marie Blankley, Mayor
Absent None
1.6.Orders of the Day None
1.7.Employee Introductions
Community Development Director Sharon Goei introduced Erin Freitas and
Mariah Maganda who were recent promotions.
2.CEREMONIAL ITEMS - Proclamations and Awards
2.1.Proclamation Proclaiming March 2024 as Youth Arts Month
Mayor Blankley read the proclamation into the record and presented it to Sofia
Fojas.
2.2.Proclamation Proclaiming March 2024 as American Red Cross Month
Mayor Blankley read the proclamation into the record and presented it to Camille
McCormack.
3.COUNCIL CORRESPONDENCE None
4.PRESENTATIONS TO THE COUNCIL
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Agenda
4.1.PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE
CITY COUNCIL
The following speakers spoke on items not on the Agenda;
Jason Pratico spoke regarding the incident at Luigi Aprea Middle School.
Robert Zepeda spoke regarding false news and propaganda.
Tony Maratos spoke regarding the incident at Luigi Aprea Middle School.
5.REPORTS OF COUNCIL MEMBERS
Council Member Bracco – None
Council Member Armendariz – Acknowledged International Women’s History Month.
Council Member Marques – Announced Gilroy Gardens 2024 season would open on
March 16, 2024; and spoke about their cyber-attack in February 2024.
Council Member Hilton – Spoke regarding Silicon Valley Clean Energy and their EV
charging incentives program.
Council Member Cline – None
Council Member Tovar – None
Mayor Blankley – Reported on two events held by the Gilroy Chamber of Commerce.
6.CONSENT CALENDAR
6.1.Adopt the Council-Initiated Agenda Item Policy
6.2.Approve Final Downtown Parking Management Plan
Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley
closed
Public Comment.
Council Member Tovar requested Agenda Item 6.1 be removed from the Consent
Calendar.
MOTION: Approve Agenda Item 6.2
RESULTS:PASS: 6-1
MOVER:Marie Blankley, Mayor
SECONDER:Carol Marques, Council Member
AYES:Council Member Armendariz, Council Member Marques,
Council Member Hilton, Council Member Cline, Council
Member Tovar
NOES:Council Member Bracco
ABSENT:
ABSTAIN:
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March 4, 2024 | 6:00 PM Page 3 of 7 City Council Regular Meeting
Agenda
MOTION: Approve Agenda Item 6.1
RESULTS:PASS: 4-3
MOVER:Marie Blankley, Mayor
SECONDER:Carol Marques, Council Member
AYES:Council Member Armendariz, Council Member Hilton,
Council Member Cline, Mayor Blankley
NOES:Council Member Bracco, Council Member Marques,
Member Tovar
ABSENT:
ABSTAIN:
7.BIDS AND PROPOSALS None
8.PUBLIC HEARINGS None
9.UNFINISHED BUSINESS None
10.INTRODUCTION OF NEW BUSINESS
10.1.Use of City-Owned Property for the Installation and Maintenance of the
Highway 152 Tree Row Plaque and Monument
MOTION: Approve the request to install the Highway 152 Tree Row Plaque
and Monument on City-owned property located at the southwest corner of
Hecker Pass Road and Autumn Drive (APN 810-20-038) in the Hecker Pass
Special Use District.
RESULTS:PASS 7-0
MOVER:Rebecca Armendariz, Council Member
SECONDER:Fred Tovar, Council Member
AYES:Council Member Bracco, Council Member
Armendariz, Council Member Marques, Council
Member Hilton, Council Member Cline, Council
Member Tovar, Mayor Blankley
NOES:
ABSENT:
ABSTAIN:
Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley
closed Public Comment
10.2.Appointment of City Representative for County of Santa Clara Housing and
Community Development Advisory Committee
MOTION: Appoint Council Member Armendariz as member and Council
Member Marques as an alternate member of the City Council to serve on the
County of Santa Clara Housing and Community Development Advisory
Committee.
RESULTS:PASS: 7-0
MOVER:Fred Tovar, Council Member
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March 4, 2024 | 6:00 PM Page 4 of 7 City Council Regular Meeting
Agenda
SECONDER:Tom Cline, Council Member
AYES:Council Member Bracco, Council Member
Armendariz, Council Member Marques, Council
Member Hilton, Council Member Cline, Council
Member Tovar, Mayor Blankley
NOES:
ABSENT:
ABSTAIN:
Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley
closed Public Comment.
10.3.Santa Teresa Fire Station Operational and Financial Plan and Adoption of a
Resolution Amending the Fiscal Year 2024 Operating Budget by $350,000
for Fire Department Overtime.
MOTION: Adopt a resolution amending the operating budget for the Fire
Department’s overtime budget for Fiscal Year 2024 by $350,000 and transferring
$200,000 from the Capital Projects fund allocated to the modular fire station to
the General Fund for Fire overtime expenditures.
RESULTS:PASS: 7-0
MOVER:Rebeca Armendariz, Council Member
SECONDER:Marie Blankley, Mayor
AYES:Council Member Bracco, Council Member
Armendariz, Council Member Marques, Council
Member Hilton, Council Member Cline, Council
Member Tovar, Mayor Blankley
NOES:
ABSENT:
ABSTAIN:
Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed
Public Comment
Enactment No.: Resolution No. 2024-12
11.ADJOURN TO THE MEETING OF GILROY PUBLIC FACILITIES FINANCING
AUTHORITY
The meeting was adjourned at 7:07 P.M.
12.OPENING (GILROY PUBLIC FACILITIES FINANCING AUTHORITY)
12.1.Call to Order
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Agenda
Chair Blankley called the meeting to order at 7:07 PM
12.2.Attendance Attendee Name
Present Dion Bracco, Board Member
Rebeca Armendariz, Board Member
Carol Marques, Board Member
Zach Hilton, Board Member
Tom Cline, Board Member
Fred Tovar, Council Member
Marie Blankley, Chair
Absent None
13.CONSENT CALENDAR (GILROY PUBLIC FACILITIES FINANCING AUTHORITY)
13.1.Approval of the Action Minutes of the February 27, 2023 Gilroy Public
Financing Authority Regular Meeting
13.2.Adoption of a Resolution Setting the Budget for Fiscal Year 2024-25
MOTION: Approve the action minutes from February 27, 2023 and adopt a resolution
setting the budget for the Fiscal Years 2024-2026.
RESULTS:PASS: 7-0
MOVER:Dion Bracco, Board Member
SECONDER:Carol Marques, Board Member
AYES:Board Member Bracco, Board Member Armendariz, Board
Member Marques, Board Member Hilton, Board Member Cline,
Board Member Tovar
NOES:
ABSENT:
ABSTAIN:
Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed
Public Comment
Enactment No.: Resolution No. 2024-13
14.ADJOURN TO THE MEETING OF GILROY CITY COUNCIL
The Gilroy Public Facilities Financing Authority meeting was adjourned at 7:08 P.M. The
Council reconvened at the City Council.
15.FUTURE COUNCIL INITIATED AGENDA ITEMS Council Member Armendariz requested
Council agendize a study session or town hall regarding the incident at Luigi Aprea Middle
School.
16.CITY ADMINISTRATOR'S REPORTS City Administrator Jimmy Forbis reported on his
attendance at the State of the Valley event.
17.CITY ATTORNEY'S REPORTS None
18.CLOSED SESSION
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Agenda
Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed
Public Comment.
Mayor Blankley recessed the Regular Meeting at 7:15 PM.
The Council convened into the Closed Session at 7:15 PM.
A motion was made to stay in Closed Session. The Vote was unanimous.
18.1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC
Sec. 54956.8 and GCC Sec. 17A.8
Properties: 10th Street Bridge: APNs 808-19-007, 799-30-006, 799-30-007,
808-19-020, 808-50-999, Thomas Luchessa Bridge: APNs 808-21-025, 808-
21-023, 808-21-021, 808-21-018, New Fire Station: APNs 808-18-003, 808-19-
029
Negotiators: Jimmy Forbis, City Administrator
Other Party to Negotiations: John M. Filice Jr,. Glen Loma Corporation
Under Negotiation: Price and terms of payment
18.2.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION;
Paragraph (1) of Subdivision (d) of GC 54956.9 and Gilroy City Code
Section 17A.11(3)(a); Case Names:
1. TIMOTHY GAVIN, Petitioner, vs. CITY OF GILROY, Respondent;
Superior Ct. Case Number 24CV428673; Petition for Writ of Mandamus:
Filed January 5, 2024
2. CITY OF GILROY, Petitioner, vs. THE SUPERIOR COURT OF SANTA
CLARA COUNTY, Respondent; LAW FOUNDATION OF SILICON VALLEY,
Real Party in Interest. LAW FOUNDATION OF SILICON VALLEY, Petitioner,
v. THE SUPERIOR COURT OF SANTA CLARA COUNTY, Respondent; CITY
OF GILROY, Real Party in Interest; Cal. Supreme Ct. Case Numbers
S282937 and S282950; Filed January 22, 2020
18.3.CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC
Sec. 54956.8 and GCC Sec.17A.8 (a) (2)
Property: Gilroy Gardens Theme Park, 3050 Hecker Pass Highway, Gilroy,
CA (APN’s: 810-17-024, 810-17-026, 810-17-029, 810-17-030, 810-17-031,
810-18-002, 810-18-013, 810-19-005, 810-19-007, 810-19-010, 810-19-011,
810-19-014)
Negotiators: Jimmy Forbis, City Administrator
Other Party to Negotiations: Gilroy Gardens Family Theme Park, LLC
Under Negotiations: Price and terms of payment for sale or lease.
19.ADJOURN TO OPEN SESSION
Mayor Blankley reported to no reportable action from the Closed Session.
20.ADJOURNMENT
The meeting was adjourned at 7:57 P.M.
FUTURE MEETING DATES
March 2024
18 Regular Meeting - 6:00 p.m
6.1
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March 4, 2024 | 6:00 PM Page 7 of 7 City Council Regular Meeting
Agenda
April 2024
8 Regular Meeting - 6:00 p.m
15 Regular Meeting - 6:00 p.m
May 2024
6 Regular Meeting - 6:00 p.m
20 Regular Meeting - 6:00 p.m
Meetings are live streamed on the City of Gilroy’s website at gilroy.city/meetings and on YouTube at https://bit.ly/45jor03.
Access the 2024 City Council Meeting Calendar at https://bit.ly/3LLzY1n.
6.1
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Page 1 of 2
City of Gilroy
STAFF REPORT
Agenda Item Title:Acceptance of the City Fiscal Year 2022-23 Federal
Single Audit
Meeting Date:March 18, 2024
From:Jimmy Forbis, City Administrator
Department:Finance
Submitted By:Harjot Sangha, Finance Director
Prepared By:Rosemary Guerrero, Finance Manager
STRATEGIC PLAN GOALS Develop a Financially Resilient Organization
RECOMMENDATION
Accept and file the City’s Fiscal Year 2022-23 (FY23) Federal Single Audit report.
EXECUTIVE SUMMARY
The Single Audit has been completed and the independent auditors have indicated that
the City of Gilroy has complied in all the material respects with the types of compliance
requirements that could have a direct and material effect on each of its major federal
programs for the year ended June 30, 2023.
ANALYSIS
The federal Office of Management and Budget (OMB) has established uniform
administrative requirements, cost principles, and audit requirements (commonly known
as OMG Uniform Guidance) for Federal awards to non-Federal entities. It requires an
audit (Single Audit) of an entity that expends $750,000 or more in federal grants or
assistance annually. In addition to auditing financial data, the Single Audit focuses on
compliance with grant requirements.
The City’s financial records are audited annually by the City’s external auditors and the
scope includes Single Audits. The Pun Group performed the FY23 financial audit and
the Federal Single Audit. Both audits have been completed, and reports have been
6.2
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Acceptance of the City Fiscal Year 2022-23 Federal Single Audit
City of Gilroy City Council Page 2 of 2 March 18, 2024
issued by The Pun Group with an unmodified ”clean” opinion. The Single Audit identified
one area of improvement as a finding with respective to timely and ongoing compliance
report filings for the Coronavirus State and Local Fiscal Recovery Funds, also known as
the American Rescue Plan Act (ARPA) funds. The City claimed a majority of the funds
in FY22, with the remaining $663,000 in FY23, as authorized by the City Council in July
2022 for the one-time incentive payment. Subsequently, staff contacted US Treasury to
close out the ARPA grant, however, did not receive a response until November 2023,
where Treasury staff confirmed no final close-out guidance has been established and
that agencies that have expended full amounts should continue to submit zero
expenditure reports for compliance purposes for the remaining reporting periods, or until
such time the close out guidance has been provided. During this interim period, the
reporting was not properly filed as it was believed the reporting was no longer
applicable as 100% of the funds were expended. Treasury staff did confirm the City is in
good standing and City staff has been following the interim guidance since receiving the
response.
FISCAL IMPACT/FUNDING SOURCE
There are no direct fiscal impacts to receiving and filing the FY23 Federal Single Audit
report. Audits and preparation of related reports are an annual workplan item for the
Finance Department.
Attachments:
1. Single Audit Report for FY23
6.2
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City of Gilroy
Gilroy, California
Single Audit
and Independent Auditors’ Reports
For the Year Ended June 30, 2023
6.2
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6.2
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City of Gilroy
Single Audit Report
For the Year Ended June 30, 2023
Table of Contents
Page
Independent Auditors’ Reports:
Report on Internal Control Over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards ................................................................ 1
Report on Compliance for Each Major Federal Program,
on Internal Control Over Compliance Required by the Uniform Guidance,
and on Schedule of Expenditures of Federal Awards ................................................................................... 3
Schedule of Expenditures of Federal Awards ............................................................................................................ 7
Notes to the Schedule of Expenditures of Federal Awards ........................................................................................ 8
Schedule of Findings and Questioned Costs .............................................................................................................. 9
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200 E. Sandpointe Avenue, Suite 600
Santa Ana, California 92707
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND
OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Independent Auditors’ Report
To the Honorable Mayor and Members of City Council
of the City of Gilroy
Gilroy, California
We have audited, in accordance with the auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller
General of the United States, the financial statements of the governmental activities, the business-type activities, the
discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of
Gilroy, California (the “City”), as of and for the year ended June 30, 2023, and the related notes to the basic financial
statements, which collectively comprise the City’s basic financial statements, and have issued our report thereon
dated February 20, 2024.
Report on Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City’s internal control over
financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances
for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion
on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the
City’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements, on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal
control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will
not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination
of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention
by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of
this section and was not designed to identify all deficiencies in internal control over compliance that might be material
weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in
internal control over compliance that we consider to be material weaknesses, as defined above. However, material
weaknesses or significant deficiencies may exist that were not identified.
6.2
p. 30 of 165
To the Honorable Mayor and Members of City Council
of the City of Gilroy
Gilroy, California
Page 2
2
Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City’s basic financial statements are free from material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant
agreements, noncompliance with which could have a direct and material effect on the financial statements. However,
providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not
express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are
required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the
results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance.
This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering
the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
Santa Ana, California
February 20, 2024
6.2
p. 31 of 165
200 E. Sandpointe Avenue, Suite 600
Santa Ana, California 92707
REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM; REPORT ON INTERNAL
CONTROL OVER COMPLIANCE, AND REPORT ON THE SCHEDULE OF EXPENDITURES OF
FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE
Independent Auditors’ Report
To the Honorable Mayor and Members of City Council
of the City of Gilroy
Gilroy, California
Report on Compliance for Each Major Federal Program
Opinion on Each Major Federal Program
We have audited the City of Gilroy, California’s (the “City”) compliance with the types of compliance requirements
described in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major
federal programs for the year ended June 30, 2023. The City’s major federal program is identified in the summary of
the auditors’ results section of the accompanying schedule of findings and questioned costs.
In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to
above that could have a direct and material effect on each of its major federal programs for the year ended
June 30, 2023.
Basis for Opinion on Each Major Federal Program
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States
of America; the standards applicable to financial audits contained in Government Auditing Standards issued by the
Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part
200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the
“Uniform Guidance”). Our responsibilities under those standards and the Uniform Guidance are further described in
the Auditor’s Responsibilities for the Audit of Compliance section of our report.
We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with
relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient
and appropriate to provide a basis for our opinion on compliance for each major federal program. Our audit does not
provide a legal determination of the City’s compliance with the compliance requirements referred to above.
Responsibilities of Management for Compliance
Management is responsible for compliance with the requirements referred to above and for the design,
implementation, and maintenance of effective internal control over compliance with the requirements of laws,
statutes, regulations, rules, and provisions of contracts or grant agreements applicable to the City’s federal programs.
6.2
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To the Honorable Mayor and Members of City Council
of the City of Gilroy
Gilroy, California
Page 2
4
Auditors’ Responsibilities for the Audit of Compliance
Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance
requirements referred to above occurred, whether due to fraud or error, and express an opinion on the City’s
compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and
therefore is not a guarantee that an audit conducted in accordance with auditing standards generally accepted in the
United States of America, Government Auditing Standards, and the Uniform Guidance will always detect material
noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than
for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the
override of internal control. Noncompliance with the compliance requirements referred to above is considered
material if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made
by a reasonable user of the report on compliance about the City’s compliance with the requirements of each major
federal program as a whole.
In performing an audit in accordance with auditing standards generally accepted in the United States of America,
Government Auditing Standards, and the Uniform Guidance, we:
Exercise professional judgment and maintain professional skepticism throughout the audit.
Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and
perform audit procedures responsive to those risks. Such procedures include examining, on a test basis,
evidence regarding the City’s compliance with the compliance requirements referred to above and performing
such other procedures as we considered necessary in the circumstances.
Obtain an understanding of the City’s internal control over compliance relevant to the audit in order to design
audit procedures that are appropriate in the circumstances and to test and report on internal control over
compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the
effectiveness of the City’s internal control over compliance. Accordingly, no such opinion is expressed.
We are required to communicate with those charged with governance regarding, among other matters, the planned
scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over
compliance that we identified during the audit.
Other Matters
The results of our auditing procedures disclosed instances of noncompliance which are required to be reported in
accordance with the Uniform Guidance and which are described in the accompanying schedule of findings and
questioned costs as items 2023-001.
Our opinion on each major federal program is not modified with respect to these matters. Government Auditing
Standards requires the auditor to perform limited procedures on the City’s response to the noncompliance findings
identified in our compliance audit described in the accompanying schedule of findings and questioned costs. The
City’s response was not subjected to the other auditing procedures applied in the audit of compliance and,
accordingly, we express no opinion on the response.
Report on Internal Control Over Compliance
A deficiency in internal control over compliance exists when the design or operation of a control over compliance
does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A
material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal
control over compliance, such that there is a reasonable possibility that material noncompliance with a type of
compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A
significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal
control over compliance with a type of compliance requirement of a federal program that is less severe than a material
weakness in internal control over compliance, yet important enough to merit attention by those charged with
governance.
6.2
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To the Honorable Mayor and Members of City Council
of the City of Gilroy
Gilroy, California
Page 3
5
Our consideration of internal control over compliance was for the limited purpose described in the Auditors’
Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in
internal control over compliance that might be material weaknesses or significant deficiencies in internal control over
compliance. Given these limitations, during our audit we did not identify any deficiencies in internal control over
compliance that we consider to be material weaknesses, as defined above. However, we did identify certain
deficiencies in internal control over compliance, described in the accompanying schedule of findings and questioned
costs as items 2023-001 that we consider to be significant deficiencies.
Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over
compliance. Accordingly, no such opinion is expressed.
Government Auditing Standards requires the auditor to perform limited procedures on the City’s response to the
internal control over compliance findings identified in our audit described in the accompanying schedule of findings
and questioned costs. The City’s response was not subjected to the other auditing procedures applied in the audit of
compliance and, accordingly, we express no opinion on the response.
The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal
control over compliance and the results of that testing based on the requirements of the Uniform Guidance.
Accordingly, this report is not suitable for any other purpose.
Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance
We have audited the financial statements of the governmental activities, the business-type activities, each major fund,
and the aggregate remaining fund information of the City as of and for the year ended June 30, 2023, and have issued
our report thereon dated February 20, 2024 which contained unmodified opinion on those financial statements. Our
audit was conducted for the purpose of forming our opinion on the City’s Basic Financial Statements. The
accompanying Schedule of Expenditures of Federal Awards, as required by Title 2 U.S. Code of Federal Regulations
Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, is
presented for purposes of additional analysis and is not a required part of the financial statements. Such information is
the responsibility of management and was derived from and relates directly to the underlying accounting and other
records used to prepare the financial statements. The information has been subjected to the auditing procedures
applied in the audit of the basic financial statements and certain other procedures, including comparing and
reconciling such information directly to the underlying accounting and other records used to prepare the financial
statements or to the financial statements themselves, and other additional procedures in accordance with auditing
standards generally accepted in the United States of America. In our opinion, the Schedule of Expenditures of Federal
Awards is fairly stated in all material respects in relation to the basic financial statements as a whole.
Santa Ana, California
March 7 2024, except for the Schedule of Expenditures of Federal Awards, which is as of February 20, 2024
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City of Gilroy
Schedule of Expenditures of Federal Awards
For the Year Ended June 30, 2023
See accompanying Notes to the Schedule of Expenditures of Federal Awards.
7
Assistance Amount
Federal Grantor/Pass-Through Grantor Listing Grant Award Federal Provided to
Program Title Number Number Expenditures Subrecipients
U.S. Department of Housing and Urban Development
Direct Program:
CDBG - Entitlement Grants Cluster:
Community Development block Grants/Entitlement Grants 14.218 B-22-MC-06-0048 498,798$ 257,000$
Community Development block Grants/Entitlement Grants 14.218 B-21-MC-06-0048 208,575 -
Community Development block Grants/Entitlement Grants 14.218 B-20-MC-06-0048 67,357 -
Total U.S. Department of Housing and Urban Development 774,730 257,000
U.S. Department of Justice
Direct Program:
Bulletproof Vest Partnership Program 16.607 Vest Grants FY21 1,324 -
Bulletproof Vest Partnership Program 16.607 Vest Grants FY22 7,282 -
Total U.S. Department of Justice 8,606 -
U.S. Department of Transportation
Passed through the State of California Office of Traffic and Safety
Highway Safety Cluster
Selective Traffic Enforcement Program 20.600/20.608 PT22178 15,588 -
Selective Traffic Enforcement Program 20.600/20.608 PT23036 49,353 -
Total U.S. Department of Transportation 64,942 -
U.S. Department of Health & Human Services
Passed through the California Department of Community Servcies and Development
Low Income Household Water Assistance Program 93.568 LIHWAP 67,368 -
Total U.S. Department of Health & Human Services 67,368 -
U.S. Department of Treasury
Direct Program:
Coronavirus State & Local Recovery Funds 21.027 N/A 663,000 -
Total U.S. Department of Treasury 663,000 -
Total Expenditures of Federal Awards 1,578,646$ 257,000$
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City of Gilroy
Notes to the Schedule of Expenditures of Federal Awards
For the Year Ended June 30, 2023
8
Note 1 – Reporting Entity
The financial reporting entity consists of the primary government, City of Gilroy (the “City”), organizations for which
the primary government is financially accountable, and other organizations for which the nature and significance of
their relationship with the primary government are such that exclusion would cause the reporting entity’s financial
statements to be misleading or incomplete.
The City Council acts as the governing body and is able to impose its will on the following organization, establishing
financial accountability:
Gilroy Public Facilities Financing Authority
Note 2 – Basis of Accounting
Funds received under the various grant programs have been recorded within the special revenue and capital projects
funds of the City. The City utilizes the modified accrual basis of accounting for the special revenue and capital
projects funds. The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) is presented in
accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 2, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (the “Uniform Guidance”). Therefore,
some amounts presented in the Schedule may differ from amounts presented in, or used in, the preparation of City’s
basic financial statements.
Note 3 – Schedule of Expenditures of Federal Awards
The accompanying Schedule presents the activity of all federal financial assistance programs of the City. Federal
financial assistance received directly from federal agencies, as well as federal financial assistance passed through the
State of California, is included in the Schedule. The Schedule was prepared only from the accounts of various grant
programs and, therefore, does not present the financial position or results of operations of the City.
Note 4 – Indirect Cost Rate
The City has not elected to use the 10-percent de minimis indirect rate as allowed under Uniform Guidance.
Note 5 - Subrecipients
During the year ended June 30, 2023, the City provided federal funds to the following subrecipients:
Assistance Amount
Listing Provided to
Number(s) Program Name / Subrecipient Names Subrecipients
14.218 Community Development Block Grants / Entitlement Grants
Boys and Girls Club 8,500$
Live Oak Adult Day Care Services 10,000
Small Business Grants (Various) 90,000
Rebuilding Together 140,000
Ryse Up Program (CARAS) 8,500
Total Community Development Block Grants / Entitlement Grants 257,000
Total Amount Provided to Subrecipients 257,000$
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City of Gilroy
Schedule of Findings and Questioned Costs
For the Year Ended June 30, 2023
9
Section I – Summary of Auditors’ Results
Financial Statements
Types of report the auditors issued on whether the financial statements
audited were prepared in accordance with GAAP: Unmodified
Internal control over financial reporting:
Material weakness(es) identified? No
Significant deficiency(ies) identified? None noted
Noncompliance material to financial statements noted? No
Federal Awards
Internal control over major federal programs:
Material weakness(es) identified? No
Significant deficiency(ies) identified? 2023-001
Type of auditors’ report issued on compliance for major federal programs: Unmodified
Any audit findings disclosed that are required to be reported in
accordance with 2 CFR 200.516(a)? 2023-001
Identification of major federal programs:
Federal Assistance
Name of Federal Program or Cluster Listing Number(s) Expenditures
Coronavirus State and Local Fiscal Recovery Funds 21.027 663,000$
Total Expenditures of All Major Federal Programs 663,000$
Total Expenditures of Federal Awards 1,578,646$
Percentage of Total Expenditures of Federal Awards 42.00%
Dollar threshold used to distinguish between type A and type B programs: $750,000
Auditee qualified as low-risk auditee under 2 CFR 500.520? Yes
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City of Gilroy
Schedule of Findings and Questioned Costs (Continued)
For the Year Ended June 30, 2023
10
Section II – Financial Statements Findings
A. Current Year Findings – Financial Statement Findings
No current year financial statement findings were noted.
B. Prior Year Findings – Financial Statement Findings
No prior year financial statement findings were noted.
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City of Gilroy
Schedule of Findings and Questioned Costs (Continued)
For the Year Ended June 30, 2023
11
Section III – Federal Awards Finding and Questioned Costs
A. Current Year Findings and Questioned Costs – Major Federal Award Program Audit
Finding 2023-001 Reporting - Internal Control and Compliance over Reporting
Identification of the Federal Program:
Assistance Listing Number: 21.027
Assistance Listing Title: Coronavirus State and Local Fiscal Recovery Funds
Federal Agency: U.S. Department of Treasury
Pass-Through Entity: N/A
Federal Award Identification Number: 1505-0271
Criteria:
There are three types of reporting requirements for the State and Local Fiscal Recovery Funds program. The
report requirements are approved and documented under OMB PRA number - OMB #1505-0271.
Interim Report: Provide initial overview of status and uses of funding. This is a one-time report.
Project and Expenditure Report: Report on projects funded, expenditures, and contracts and subawards
equal to or greater than $50,000, and other information.
Recovery Plan Performance Report: The Recovery Plan Performance Report (the “Recovery Plan”) will
provide information on the projects that large recipients are undertaking with program funding and how
they plan to ensure program outcomes are achieved in an effective, efficient, and equitable manner. It
will include key performance indicators identified by the recipient and some mandatory indicators
identified by Treasury. The Recovery Plan will be posted on the website of the recipient as well as
provided to Treasury.
The reporting threshold is based on the total award amount allocated by Treasury under the SLFRF program, not
the funds received by the recipient as of the time of reporting.
Report Due Date
Interim Report By August 31, 2021 or 60 days after receiving funding if
funding was received by October 15, with expenditures
by category.
Project and Expenditure
Report
By January 31, 2022, and then the last day of
the month after the end of each quarter
thereafter.
Recovery Plan
Performance Report
By August 31, 2021 or 60 days after receiving
funding, and annually thereafter by July 31.
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City of Gilroy
Schedule of Findings and Questioned Costs (Continued)
For the Year Ended June 30, 2023
12
Section III – Federal Awards Finding and Questioned Costs (Continued)
A. Current Year Findings and Questioned Costs – Major Federal Award Program Audit (Continued)
Finding 2023-001 Reporting - Internal Control and Compliance over Reporting (Continued)
All recipients are required to submit Project and Expenditure Reports. The following recipients are required to
submit quarterly Project and Expenditure Reports:
States and U.S. territories
Tribal governments that are allocated more than $30 million in SLFRF funding
Metropolitan cities and counties with a population that exceeds 250,000 residents Coronavirus State and
Local Fiscal Recovery Funds Compliance and Reporting Guidance 20
Metropolitan cities and counties with a population below 250,000 residents that are allocated more than
$10 million in SLFRF funding and NEUs that are allocated more than $10 million in SLFRF funding
For these recipients, the initial quarterly Project and Expenditure Report covered three calendar quarters from
March 3, 2021 to December 31, 2021 and was required to be submitted to Treasury by January 31, 2022. The
subsequent quarterly reports will cover one calendar quarter and must be submitted to Treasury by the last day of
the month following the end of the period covered. Quarterly reports are not due concurrently with applicable
annual reports. The following table summarizes the quarterly report timelines:
Report Period Covered Due Date
1 July 1, 2022 - September 30, 2022 October 31, 2022
2 October 1, 2022 - December 31, 2022 January 31, 2023
3 January 1, 2023 - March 31, 2023 April 30, 2023
4 April 1,2023 - June 30, 2023 July 31, 2023
Condition:
During the audit, the City did not submit the following quarterly reports on time:
Period Covered Due Date Submitted
July- September 2022 10/31/2022 Not Submitted
October - December 2022 1/31/2023 2/1/2023
January - March 2023 4/30/2023
Not Submitted/
Administratively Closed
April - June 2023 7/31/2023 8/1/2023
Cause:
The program funds were expended in fiscal year 2023 Q1 and the City requested a close out of the grant with the
US Treasury Department but did not receive a response from the US Treasury Department until November 2023.
Even though there were no reportable expenditures for the last three quarters of fiscal year 2023, a timely
submission should have been made for compliance reporting purposes. The City did not submit the reports on
time.
Effect or Potential Effect:
Delay in filing the reports resulted in non-compliance with the compliance requirements.
6.2
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City of Gilroy
Schedule of Findings and Questioned Costs (Continued)
For the Year Ended June 30, 2023
13
Section III – Federal Awards Finding and Questioned Costs (Continued)
A. Current Year Findings and Questioned Costs – Major Federal Award Program Audit (Continued)
Finding 2023-001 Reporting - Internal Control and Compliance over Reporting (Continued)
Questioned Costs:
None.
Context:
See condition above for the context of the findings.
Identification as a Repeating Finding, if applicable:
Not applicable.
Recommendation:
We recommend that the City implement procedures to ensure the timely filing of financial and performance
reports.
View of Responsible Officials:
The City agrees with the auditors' finding. The City has implemented procedures to monitor the filing of financial
and performance reports and based on the U.S. Treasury response received in November 2023, the City will
continue to submit compliance reporting with no reportable expenditures until close out guidance is provided.
B. Prior Year Findings and Questioned Costs – Major Federal Award Program Audit
No findings or questioned costs were noted on the City’s major federal programs for the year ended
June 30, 2022.
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Page 1 of 1
City of Gilroy
STAFF REPORT
Agenda Item Title:Claim of Rachel Gonzalez-Orosco (The City
Administrator recommends a "yes" vote under the
Consent Calendar shall constitute denial of the claim)
Meeting Date:March 18, 2024
From:Jimmy Forbis, City Administrator
Department:Administrative Services
Submitted By:LeeAnn McPhillips, Administrative Services and Human
Resources Director / Risk Manager
Prepared By:LeeAnn McPhillips, Administrative Services and Human
Resources Director / Risk Manager
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal
counsel, this claim is recommended for rejection.
EXECUTIVE SUMMARY
Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal
counsel, the following claim is submitted to the City Council for rejection at the March
18, 2024 meeting:
• Claim of Rachel Gonzalez-Orosco
Attachments:
1. Claim of Rachel Gonzalez-Orosco
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6.3
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6.3
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6.3
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6.3
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6.3
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6.3
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Page 1 of 3
City of Gilroy
STAFF REPORT
Agenda Item Title:Award a Three-Year Agreement for City-wide
Microsoft Licenses and Services to Dell in the
Amount of $440,790, With a 10% Contingency, for a
Total Not-to-Exceed Amount of $484,869, Utilizing the
County of Riverside Cooperative Agreement.
Meeting Date:March 18, 2024
From:Jimmy Forbis, City Administrator
Department:Finance
Submitted By:Harjot Sangha, Finance Director
Prepared By:Scott Golden, IT Manager
STRATEGIC PLAN GOALS Develop a Financially Resilient Organization
RECOMMENDATION
Award the three-year agreement for Microsoft Licenses and Services to Dell
Technologies for the amount of $440,790, and a contingency of 10%, for a total not to
exceed amount of $484,869, utilizing the County of Riverside cooperative agreement,
and authorize the City Administrator to execute the purchase contract documents.
EXECUTIVE SUMMARY
Staff recommends that the City Council authorize the City Administrator to approve the
3-year agreement for city-wide Microsoft licenses and subscriptions with Dell. Microsoft
products are the City standard and used daily on desktop computers, servers, mobile
devices and online. The Information Technology Division of Finance evaluated multiple
procurement options and the most cost-effective method that meets the City’s needs
and is consistent with the City‘s Purchasing Policy, was utilizing County of Riverside
Microsoft Agreement. The total amount is $440,790, and staff is recommending a
contingency of 10%, for a total not to exceed amount of $484,869, to plan for potential
additional licenses as part of Microsoft’s true-up process.
7.1
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Award the three year renewal for Microsoft Licenses and Services to {Dell/TBD} for the amount of
{$TBD}, utilizing the County of Riverside cooperative agreement.
City of Gilroy City Council Page 2 of 3 March 18, 2024
BACKGROUND
The City has standardized and continually used Microsoft software and services for
many years. The applications include Microsoft Outlook, Word, and Excel. They are
considered critical business applications for the daily productivity of City staff. In
addition to the productivity applications, the City also uses Microsoft licenses for core
services utilizing our on-premise file, application and database servers. The licenses
also provide for our use of the Microsoft 365 Software as a Service (SaaS) environment,
including Exchange Online for our email, which is used extensively by City staff, City
Councilmembers and City Commissioners. There is no other software company that
provides the breadth of productivity, operating system, server, database, and security
software and systems, allowing for on-premise, cloud and hybrid environment use, that
Microsoft offers.
ANALYSIS
The City’s licenses for the Microsoft products are recommended to be procured utilizing
the County of Riverside Enterprise Agreement #PSA-0001524. This agreement was
initiated by the Riverside County Purchasing Department (RCPD), on behalf of
Riverside County Information Technology (RCIT), which issued a formal Request for
Quote (RFQ) #RIVCO-2020-RFQ-0000048. The terms of the agreement allow other
public agencies to use the County’s negotiated pricing. This allows the City to obtain
pricing based on a higher-level license tier than what would be available if we were to
purchase as an individual agency. The City will obtain what is termed Level D pricing.
Level D receives the highest discount level. The agreement is for a three (3) year term
which is the standard term under the agreement.
There are multiple vendors authorized to provide competitive quotes utilizing the County
of Riverside agreement. Information Technology staff obtained quotes from three of the
authorized vendors. Dell offered the lowest quote over the 3-year term. The pricing
comparison is noted as follows:
Dell Insight SoftwareONE
Annual $146,929.74 $148,814.99 $148,077.89
Three Year Total $440,789.22 $446,444.97 $444,233.67
Staff is also recommending a 10% contingency for the annual “true-up” process
required by Microsoft which accounts for new licenses which may be required over the
three-year period for additional computers, servers, systems, or users.
Staff recommends the City Council award a three-year agreement for Microsoft licenses
and subscriptions to Dell and authorize the City Administrator to execute the related
documents. The agreement term will commence May 1, 2024.
7.1
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Award the three year renewal for Microsoft Licenses and Services to {Dell/TBD} for the amount of
{$TBD}, utilizing the County of Riverside cooperative agreement.
City of Gilroy City Council Page 3 of 3 March 18, 2024
ALTERNATIVES
The purchase of the Microsoft licenses utilizing the County of Riverside agreement is
consistent with the City’s Purchasing Policy, section 4.10 Cooperative Purchases.
The Microsoft licenses could be purchased from a different vendor or directly from
Microsoft. These options would result in increased costs. This option is not
recommended.
FISCAL IMPACT/FUNDING SOURCE
The expenditure for the Microsoft licenses is funded by the Information Technology
Fund (Fund 620). FY24 and FY25 adopted budget includes the appropriations
necessary for the first two years of the agreement, and the budget for the third year will
be included as part of the next budget development cycle.
NEXT STEPS
With the Council’s approval staff will work with Dell to execute the contract documents
and place the renewal order.
Attachments:
1. Dell Quote Dated 3/1/2024 based on Microsoft Enterprise Agreement #5995580
7.1
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DELL QUOTE
Sam Andrews
sam.andrews@dell.com
512.720.4469
Microsoft Enterprise Agreement (EA) #: 5995580 (TBD)Date of Issue:3/11/2024
Customer: City of Gilroy Quote Expires:3/31/2024
Mfg#Quantity Months Unit Price Ext. Price
Enterprise Products / Online Services
M365 G3 Unified From SA GCC Sub Per User AAD-34700 300 12 $26.78 $96,408.00
M365 G3 Unified GCC Sub Per User AAD-34704 41 12 $31.50 $15,498.00
Additional Products (Perpetual Licenses/SA)
SQL Server Standard Core ALng SA 2L 7NQ-00292 24 $634.22 $15,221.28
Visual Studio Ent with GitHub ALng SA QEJ-00003 2 $1,054.45 $2,108.90
Win Remote Desktop Services CAL ALng SA Device CAL 6VC-01253 10 $19.36 $193.60
Win Server DC Core ALng SA 2 core Lic 9EA-00278 64 $123.79 $7,922.56
Win Server Standard Core ALng SA 2 core Lic 9EM-00270 32 $19.00 $608.00
Additional Online Services
Exchange Online Kiosk GCC Sub Per User 3PS-00001 85 12 $1.75 $1,785.00
Exchange Online P1 GCC Sub Per User 3MS-00001 110 12 $2.98 $3,933.60
Project P3 GCC Sub Per User 7MS-00001 10 12 $22.34 $2,680.80
Visio P2 From SA GCC Sub Per User 9K4-00003 5 12 $9.50 $570.00
Teams AC with Dial Out US/CA GCC Sub Add-on NYH-00001 536 12 $0.00 $0.00
Notes: Year-1 Annual Total $146,929.74
Year-2 Annual Total $146,929.74
Year-3 Annual Total $146,929.74
Grand Total $440,789.22
Pricing based on Riverside County/CCISDA/MISAC EA contract# PSA-0001524
Microsoft EA Quote
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Page 1 of 4
City of Gilroy
STAFF REPORT
Agenda Item Title:Award a Contract to Trinchero Construction, Inc. for
the Gourmet Alley Improvement Project No. 24-PW-
287 in the Amount of $2,975,648, Approve a Project
Contingency of $502,767, and Approve a Total Project
Expenditure of $3,478,415 for Construction
Meeting Date:March 18, 2024
From:Jimmy Forbis, City Administrator
Department:Public Works
Submitted By:Heba El-Guindy, Public Works Director
Prepared By:Julie Oates, Engineer II
STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure
RECOMMENDATION
Award a Contract to Trinchero Construction, Inc. in the amount of $2,975,648, approve
a project contingency of $502,767, approve a total expenditure of $3,478,415 for
construction of the Gourmet Alley Improvement Project No. 24-PW-287, and authorize
the City Administrator to execute the Contract and associated documents.
EXECUTIVE SUMMARY
In May 2022, the City of Gilroy was awarded a grant in the amount of $3,960,765
through the California Department of Transportation (Caltrans) Clean California Local
Grant Program for the Gourmet and Railroad Alleys Improvement Project (Project).
Council awarded a contract to CSG Consultants to design the improvements and
prepare the Project’s bid documents in August 2022. Staff advertised for construction of
the Project in the San Jose Mercury News and on the City’s and Builders Exchange
websites in October 2023 and received no bids. Staff advertised the Project a second
time in November 2023 and received two bids, both of which significantly exceeded the
available grant funds. Staff then performed value engineering of a reduced Project
scope to lower costs while maintaining key elements of the Project and in coordination
with Caltrans. In February 2024, staff received a bid from Trinchero Construction, Inc.
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Award a Contract to Trinchero Construction for the Gourmet Alley Improvements Project No. 24-
PW- 287 in the amount of $2,975,648, Approve a Project Contingency of $502,767, and Approve
a Total Project Expenditure of $3,478,415 for Construction
City of Gilroy City Council Page 2 of 4 March 18, 2024
for the revised Project scope that is within the available grant funds. Staff recommends
awarding a Contract to Trinchero Construction, Inc. in the amount of $2,975,648 and
approving a contingency in the amount of $502,767 (approximately 17%) for a total
expenditure of $3,478,415 for construction of the Project. The Project will be funded
with Fund 487 (Downtown Beautification) which will be reimbursed through the Caltrans
Clean California Local Grant Program.
BACKGROUND
The City of Gilroy was awarded a grant in the amount of $3,960,765 through the
California Department of Transportation (Caltrans) Clean California Local Grant
Program for design and construction of improvements within Gilroy’s Historic
Downtown. The City received Notice to Proceed from Caltrans on June 29, 2022. Per
the terms of the Grant Agreement, all work was to be completed by June 30, 2024. The
Clean California Local Grant Program prioritizes grant funding towards projects that
enhance communities and improve spaces for walking and recreation. Gilroy’s Project
included the renovation and beautification of Gourmet Alley between Fourth and
Seventh Streets and Railroad Alley between Lewis and Seventh Streets (Project) to
create pedestrian and bicycle-friendly pathways through infrastructure and aesthetic
improvements.
Council awarded a contract to CSG Consultants on August 15, 2022 in an amount not
to exceed $378,000 for the development of Plans, Specifications, and Estimates
(PS&E) for the Project. The proposed design included paving improvements, lighting,
trash enclosures, trash receptacles, drought-resistant trees, benches, signage, and
pavement striping.
The Project’s soft costs (e.g., design and construction support services) total in the
amount of $482,350, leaving $3,478,415 in available grant funds for construction.
ANALYSIS
The Project design was completed on October 4, 2023 and the Project was advertised
in the San Jose Mercury News and on the City’s and Builders Exchange websites on
October 6, 2023. Staff conducted the bid opening on November 1, 2023. No bids were
received. When inquiring, staff was informed that contractors did not submit bids due to
a variety of reasons including scheduling conflicts and a reluctance to construct the
Project during the winter months.
In cases where no bids are received during a formal bidding solicitation, Section 20166
of the California Public Contract Code and Section 4.9.1(m) of the City of Gilroy
Purchasing Policy provide an exemption from competitive bidding requirements. Section
4.9.1(m) of the City of Gilroy Purchasing Policy states:
7.2
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Award a Contract to Trinchero Construction for the Gourmet Alley Improvements Project No. 24-
PW- 287 in the amount of $2,975,648, Approve a Project Contingency of $502,767, and Approve
a Total Project Expenditure of $3,478,415 for Construction
City of Gilroy City Council Page 3 of 4 March 18, 2024
Where competitive bids or proposals have been solicited and no bid or
proposal has been received. In such situations the City Administrator may
proceed to have the goods procured or services performed without further
competitive bidding.
On November 2, 2023, staff reached out and solicited bids from three general
contractors that had showed interest during the formal bid process. Staff received two
bids on November 15, 2023, both of which exceeded the grant funds of $3,478,415
available for construction. A summary of the bids received from the second solicitation
is summarized in the table below:
Company Bid Exceeded Available
Grant Funds By:
Charles Kyles Construction No Bid Received N/A
Golden Bay Construction $4,905,449.50 $1,427,034.50
Tennyson Electric $5,535,194.50 $2,056,779.50
On November 17, 2023, the City Administrator provided the City Council with an update
on the status of the Project. Between December 2023 and January 2024, staff
performed value engineering to lower costs while maintaining key elements of the
Project. Staff also coordinated with Caltrans on the changes/reduction in Project scope
and the grant deadline for completion of Project implementation. On January 31, 2024,
Caltrans authorized a time extension for the use of grant funds. Per the time extension,
all newly agreed upon work is to be completed by December 31, 2024.
Based on value engineering to lower costs while maintaining key elements of the
Project, the scope of the Project was reduced to include only Gourmet Alley between
Fourth and Sixth Streets. Other reductions in scope included scaling down the lighting,
landscaping, and pavement improvements. Despite the reductions in scope, the Project
will provide significant improvements to Gourmet Alley and will create a pedestrian and
bicycle-friendly environment for Downtown Gilroy. After performing value engineering of
the Project, staff received a bid from Trinchero Construction, Inc. in the amount of
$2,975,648. This bid allows the remaining available grant funds ($502,767) to be used
for contingency, as summarized below:
Grant Funds Available for Construction $3,478,415
Trinchero Construction, Inc. Bid $2,975,648
Contingency (~17%) $502,767
Total Bid + Contingency $3,478,415
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Award a Contract to Trinchero Construction for the Gourmet Alley Improvements Project No. 24-
PW- 287 in the amount of $2,975,648, Approve a Project Contingency of $502,767, and Approve
a Total Project Expenditure of $3,478,415 for Construction
City of Gilroy City Council Page 4 of 4 March 18, 2024
ALTERNATIVES
Alternative to the staff recommendation is to not award the Contract to Trinchero
Construction, Inc. Staff does not recommend this alternative because it would result in
Project delays and potentially loss of the grant funds.
FISCAL IMPACT/FUNDING SOURCE
The total Bid amount is $2,975,648. Staff recommends approving a contingency of
$502,767 (approximately 17%) for a maximum construction allocation of $3,478,415.
The contingency is intended to account for unforeseen conditions or changes in the
scope of work that may occur during construction.
The Project will be funded from Fund 487 (Downtown Beautification), and reimbursed
through the Clean California grant. Staff will invoice Caltrans for grant fund
reimbursements of construction costs as they are incurred.
PUBLIC OUTREACH
The Project was developed in consultation with the community. Residents and
businesses affected by the Project implementation will be notified by the contractor two
weeks and again 48 hours in advance of the start of construction. City staff will also
work with residents and businesses to minimize the Project impacts on Downtown
Gilroy.
NEXT STEPS
Subject to Council approval to award this Contract, staff will work with representatives of
Trinchero Construction, Inc. to finalize and execute the Contract and develop a final
construction schedule. Construction is expected to begin in April 2024 and be
completed in September 2024.
Attachment:
1. Draft Agreement between the City of Gilroy and Trinchero Construction, Inc. for
Gourmet Alley Project Construction
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Page 1 of 3
City of Gilroy
STAFF REPORT
Agenda Item Title:Approve a School Resource Officer Memorandum of
Understanding for Fiscal Year 2024-2025
Meeting Date:March 18, 2024
From:Jimmy Forbis, City Administrator
Department:Police
Submitted By:Pedro Espinoza, Police Chief
Prepared By:Patricia Vigil, Management Analyst
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Adopt a resolution of the City Council of the City of Gilroy authorizing the City
Administrator to enter into an agreement between the City of Gilroy and Gilroy Unified
School District for two school resource officers, including cost sharing, for Fiscal Year
2024-2025 (FY25).
EXECUTIVE SUMMARY
The City of Gilroy (City) and the Gilroy Unified School District (GUSD) have an
established School Resource Officer (SRO) Program and partnership dating back to
1985. The SRO’s primary role in schools is to maintain school campus safety, build and
support the well-being of youth, positive student and family engagement, safety training,
and an on-site resource for students and staff in crisis.
Gilroy Unified School District has asked to renew the SRO program for FY25. Staff is
requesting the City Council to authorize the City Administrator to execute a
Memorandum of Understanding (MOU) between the City and GUSD to continue this
partnership.
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Approve a School Resource Officer Memorandum of Understanding for Fiscal Year 2024-2025
City of Gilroy City Council Page 2 of 3 March 18, 2024
BACKGROUND
The SRO program consists of two police officers dedicated to the school resource
function of maintaining school campus safety. The officers are tenured officers that are
specially trained and were carefully selected with the participation of the GUSD
Superintendent.
The MOU includes six best primary purposes for having police services on school
campuses and adds to a balanced approach to provide a positive and safe school
environment. The six principles of the SRO Program include:
1. Maintain a safe and secure campus for both students and staff.
2. Preserve life and property in a manner that promotes community.
3. Develop positive relationships with students, staff and community.
4. Support GUSD staff in securing and transporting of prohibited confiscated items
that are illegal to have on campus under California State Law.
5. Divert youth away from the criminal justice system through Restorative Justice
programming.
6. Connect youth with mental health behavior services.
ANALYSIS
GUSD has a comprehensive plan to keep students safe at school and one piece of the
plan includes the renewal of the contract with the City for an SRO Program. The
benefits of the SRO Program include enhancing public safety, maintaining safe and
secure school campuses, building positive relationships with students and staff,
diverting youth from the criminal justice system through restorative justice guiding
principles, and connecting youth with mental health behavioral services.
At the GUSD Board Meeting on March 7, 2024, unanimous approval was granted for
the renewal of the FY25 MOU agreement. Over the past four years, GUSD has
conducted an annual survey to gather sentiments from students, staff, and families
regarding their perceptions of SROs on campus. On average, 90% of students, staff
and families report they are comfortable with the presence of an SRO on campus while
80% indicate having an SRO in schools made students feel safe. During the meeting,
staff highlighted the collaborative efforts between campus personnel and SROs and
emphasized how SROs prioritize student well-being by building trust and ensuring
security within the campus community.
ALTERNATIVES
Council may reject the recommendation to continue participation in a MOU. This is not
recommended. Should an incident arise that requires law enforcement, patrol officers
will respond to the call for service from the school or school district, but not provide the
other services and purposes that an SRO program typically provides.
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Approve a School Resource Officer Memorandum of Understanding for Fiscal Year 2024-2025
City of Gilroy City Council Page 3 of 3 March 18, 2024
FISCAL IMPACT/FUNDING SOURCE
This MOU would provide cost sharing with GUSD paying 50% of the two SRO’s cost.
The full salary of two SRO’s for FY25 is estimated at $602,629.74. GUSD’s portion of
the cost is $301,314.87.
The City’s SRO’s cost was included as part of the FY25 budget process as the SRO
program will be staffed from the current officer workforce.
PUBLIC OUTREACH
As referenced above, public outreach occurs as part of the GUSD community survey.
NEXT STEPS
N/A
Attachments:
1. Resolution SRO FY25
2. Memorandum of Understanding – SRO FY25
3. Attachment A – FY25 SRO
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MOU 2425-0110.1
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MOU 2425-0110.1
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MOU 2425-0110.1
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Gilroy Police Department
School Resource Officer Program
Position:
Year:
EmplID: 873741 EmplID: 808814
Calculation Type Annual Annual
FTE 1 1
Total Regular Hours 2,080.00 2,080.00
Total Base Salary 135,904.54 135,904.54
Total Benefits 162,012.83 168,807.83
Total Employee Cost 297,917.37 304,712.37
Grand Total Employee Cost 602,629.74
50% Salary & Benefits 148,958.69 152,356.19
Gilroy Unified School District 301,314.87
Attachment A
Police Officer
Fiscal Year 2024-2025
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RESOLUTION NO. 2024-XX
RESOLUTION NO. 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GILROY AUTHORIZING THE CITY
ADMINISTRATOR TO PARTICIPATE IN AN
AGREEMENT BETWEEN THE CITY OF GILROY AND
GILROY UNIFIED SCHOOL DISTRICT FOR TWO
SCHOOL RESOURCE OFFICERS FOR FISCAL YEAR
2024-2025
WHEREAS, the City of Gilroy and the Gilroy Unified School District wish to continue
the School Resource Officer Program for Fiscal Year 2024-2025,
WHEREAS, the Gilroy Unified School District agreed to participate in a Memorandum
of Understanding for the Fiscal Year 2024-2025 school year and agree to share the costs
associated with the School Resource Officer Program.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Gilroy
authorizes the City Administrator to enter into an agreement between the City of Gilroy and the
Gilroy Unified School District to provide two School Resource Officers.
PASSED AND ADOPTED this 18th day of March 2024 by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
APPROVED:
___________________________
Marie Blankley, Mayor
ATTEST:
_________________________
Beth Minor, Interim City Clerk
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Page 1 of 4
City of Gilroy
STAFF REPORT
Agenda Item Title:2023 General Plan and Housing Element Annual
Progress Report
Meeting Date:March 18, 2024
From:Jimmy Forbis, City Administrator
Department:Community Development
Submitted By:Sharon Goei, Community Development Director
Prepared By:Cindy McCormick, Customer Service Manager
STRATEGIC PLAN GOALS Promote Safe Affordable Housing for All
RECOMMENDATION
Accept the report and direct staff to submit the 2023 Annual Progress Report to the
California Department of Housing and Community Development and the Governor’s
Office of Planning and Research, no later than April 1, 2024.
EXECUTIVE SUMMARY
Each year, the City prepares the General Plan Annual Progress Report (APR) in
compliance with State law which requires jurisdictions to document the implementation
status of its General Plan and Housing Element and progress towards meeting regional
housing needs over an eight (8) year planning cycle. For the 2023-2031 planning cycle,
Gilroy’s Regional Housing Needs Allocation (RHNA) is 1,773 units over a range of
affordability levels, based on Santa Clara County’s area median income. In 2023, the
City issued building permits for 11 very-low income, 11 low-income, 12 moderate
income and 54 above-moderate (market rate) income units.
BACKGROUND
The General Plan Annual Progress Report (APR) fulfills the requirements of Section
65400 of the California Government Code, which requires all jurisdictions to document
the implementation status of its General Plan and Housing Element programs and the
jurisdiction’s progress in meeting its Regional Housing Needs Allocation (RHNA) as
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2023 General Plan and Housing Element Annual Progress Report
City of Gilroy City Council Page 2 of 4 March 18, 20241
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determined by the State and the regional Council of Governments (i.e., Association of
Bay Area Governments). The APR must also include the number, type, and location of
residential units permitted or demolished in the calendar year that count towards the
regional housing need. The Annual Progress Report for the 2023 calendar year must be
forwarded to the Governor’s Office of Planning and Research (OPR) and the California
Department of Housing and Community Development (HCD), no later than the April 1,
2024 due date.
What is RHNA? Since 1969, the State of California has required that all local
governments (cities, towns, and counties) adequately plan to meet the housing needs of
everyone in our communities. The Regional Housing Needs Allocation (RHNA) process
is used to determine how many new homes, and the affordability of those homes, each
local government must plan for in its Housing Element. The current eight-year RHNA
cycle runs from January 31, 2023 – January 31, 2031 (2023-2031).
The California Department of Housing and Community Development (HCD) uses five
income categories to evaluate housing need based on the Area Median Income (AMI)
for each metropolitan statistical area. The AMI is used for both funding and planning
purposes. The categories and corresponding percentages of the AMI are as follows:
• Extremely low-income households: 0% – 30% of the AMI
• Very low-income households: 31% – 50% of the AMI
• Low-income households: 51% – 80% of the AMI
• Moderate-income households: 81% – 120% of the AMI
• Above moderate-income households: above 120% of the AMI
In 2023, the Area Median Income (AMI) for a four-person household in Santa Clara
County was $181,300, as defined by the California Department of Housing and
Community Development (HCD). Based on the County AMI, the income limits for a
family of four (4) within each income category are represented below:
• Extremely Low: $ 53,500 (30% AMI)
• Very Low: $ 89,200 (50% AMI)
• Low: $137,100 (80% AMI)
• Moderate: $217,550 (120% AMI)
ANALYSIS
General Plan Implementation Progress (2023 Calendar Year)
The attached Annual Progress Report describes notable activities in the 2023 calendar
year that made progress toward implementing the Gilroy 2040 General Plan. Each year
the City will report on subsequent activities that show additional progress. A complete
list of implementation programs is included at the end of each General Plan Element
chapter1. The attached Annual Progress Report summarizes the following General Plan
1 http://www.cityofgilroy.org/274/2040-General-Plan
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2023 General Plan and Housing Element Annual Progress Report
City of Gilroy City Council Page 3 of 4 March 18, 20241
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activities in 2023, listed in the order presented in the various chapters of the General
Plan.
Land Use (LU-5) Urban Service Area. Consider applications for inclusion of
additional land in the Urban Service Area on an annual basis, and review
applications based on the following criteria: The need for additional lands, if any, to
accommodate projected future growth; Consistency of the proposed area of Urban
Service Area expansion in light of General Plan policies regarding the pattern of
development, the location of growth, and the rate and timing of growth;
Consistency with implementation strategies for the Neighborhood Districts, including
phasing strategies, if applicable; and Consolidate approved applications into a
single application to LAFCO for their consideration.
Public Facilities and Services (PFS-1) Capital Improvement Budget. Update
the Capital Improvement Budget biannually to prioritize facility improvements for
water, wastewater, stormwater, traffic, and public facilities based on facility master
plans.
Climate Action Plan (CAP 7) Remove Solar Regulatory Barriers. Review /
Revise all applicable building, zoning and other codes and ordinances to identify
and remove remaining regulatory barriers to installation of solar PV or solar hot
water systems in residential and nonresidential construction; consider opportunities
to reduce permitting fees related to renewable energy installations.
Environmental Justice (EJ-1) Translation. Develop a program of phased
implementation of Spanish translation of public meeting notices and translation
provided at public meetings.
2023-2031 Housing Element Implementation Progress (2023 Calendar Year)
Housing Element Program Implementation
The attached Housing Element program matrix summarizes the City’s progress in 2023
towards implementing the adopted and certified 2023-2031 Housing Element programs.
Programs that were not completed in 2023 will be reported on in subsequent years.
RHNA Progress Report
As illustrated in the following table, the City’s total RHNA during the 2023-2031 planning
cycle is 1,773 units. Only building permits issued for initial construction during the
reported calendar year count towards RHNA. In 2023, the City issued building permits
for 11 very-low income, 11 low-income, 12 moderate income and 54 above-moderate
(market rate) income units. The remaining unmet RHNA for the 2023-2031 planning
cycle is illustrated in the following table. The “extremely low-income households”
category is a subset of “very low-income households,” and is defined as 30 percent or
less (0 – 30%) of the area median income.
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2023 General Plan and Housing Element Annual Progress Report
City of Gilroy City Council Page 4 of 4 March 18, 20241
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GILROY 2023-2031 REGIONAL HOUSING NEEDS ALLOCATION (RHNA)
Income Level RHNA
Allocation
Units
Permitted
(2023)
Units
Permitted
(2023-2031)
RHNA Units
Remaining
Very Low
(31 – 50% AMI)
669 11 11 658
Low
(51 – 80% AMI)
385 11 11 374
Moderate
(81 – 120% AMI)
200 12 12 188
Above Moderate
(Above 120% AMI)
519 54 54 465
Total Units:1,773 88 88 Remaining
Units = 1,685
FISCAL IMPACT/FUNDING SOURCE
Other than staff time to produce the staff report and APR, no fiscal impact has been
identified in conjunction with this project.
PUBLIC OUTREACH
This report was included on the City Council agenda packet for this meeting, which is
available through the City’s webpage.
NEXT STEPS
After acceptance of the report by the City Council, staff will transmit the report to
the Governor’s Office of Planning and Research (OPR) and the California
Department of Housing and Community Development (HCD).
Attachments:
1. 2023 General Plan & Housing Element Annual Progress Report
2. 2023-2031 Housing Element Program Progress Table
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City of Gilroy
2040 General Plan
and
2023 – 2031 Housing Element
Annual Progress Report
for the 2023 Calendar Year
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BACKGROUND
Gilroy 2040 General Plan: Every city and county in California must have a General Plan,
which is the local government’s long-term framework or “constitution” for future growth and
development. The General Plan represents the community’s view of its future and expresses
the community’s development goals. The General Plan consists of policy text which contains
goals, polices and implementation programs, and a land use diagram which illustrates the
planned future land uses and pattern of development. All land use decisions by City staff,
the Planning Commission, and the City Council must be consistent with the adopted General
Plan. Typically, a General Plan is designed to address the issues facing a jurisdiction for the
next 15-20 years. Under California law, the City is required to address eight (8) issue areas
or “elements” in the General Plan: circulation, conservation, environmental justice1, housing,
land use, noise, open space, and safety. The State allows considerable flexibility in how
these elements are titled and organized and encourages the inclusion of additional
“elements” to ensure that plans are truly comprehensive and effective in addressing locally
identified issues.
The Gilroy 2040 General Plan was adopted on November 2, 2020, approximately 18 years
after the City adopted the 2020 General Plan. The 2040 General Plan includes an
Introduction chapter, an Implementation chapter, and nine (9) elements: Land Use; Mobility;
Economic Prosperity; Housing; Public Facilities and Services; Parks and Recreation; Natural
and Cultural Resources; Potential Hazards; and Environmental Justice.
Gilroy 2023-2031 Housing Element: The Housing Element is one of eight (8) required
chapters (“elements”) in the General Plan. State law (Government Code Sections 65580-
65589.8) requires that every city and county in California adopt a Housing Element,
approximately every eight years. In addition, HCD reviews and certifies Housing Elements
to ensure they meet all requirements of the law. The City of Gilroy’s 2023 – 2031 Housing
Element goals, policies, and programs aim to: encourage the development of a variety of
housing opportunities and provide adequate sites to meet the 2023 – 2031 Regional Housing
Needs Allocation (RHNA); assist in the development of housing to meet the needs of lower-
and moderate-income households; address and, where appropriate and legally possible,
remove governmental constraints to housing development; conserve, preserve, and improve
the condition of the existing affordable housing stock; and promote equal housing
opportunity for all residents to reside in the housing of their choice. These objectives are
required by and delineated in State law (California Code Section 65583 [c][1]).
The 2023-2031 Housing Element was adopted by the City of Gilroy City Council on May 1,
2023, in substantial compliance with California State Housing Element Law (Article 10.6 of
the Government Code (Gov. Code § 65580 et seq)). On August 21, 2023, the California
Department of Housing and Community Development ("HCD") certified the City's 2023-
2031 Housing Element.
1 Cities and counties that have identified disadvantaged communities must include an environmental justice
element in their general plans.
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General Plan and Housing Element Annual Progress Reports: Government Code
Section 65400 and 65700 mandates that all cities and counties submit an Annual Progress
Report (APR) on the status and implementation progress of the jurisdiction’s General Plan.
State law further requires that the APR describes that community’s progress toward
implementing their Housing Element. The APR fulfills statutory requirements to report certain
housing information, including: the local agency's progress in meeting its share of regional
housing needs (i.e., applications, entitlements, permits, and certificates of occupancy),
certain rezoning activities, actions taken towards completion of housing element programs,
and local efforts to remove governmental constraints to the development of housing
(Government Codes Sections 65584.3(c) and 65584.5(b)(5)).
The General Plan and Housing Element APR is presented to the Gilroy City Council and
then sent to the Governor’s Office of Planning and Research (OPR) and the State
Department of Housing and Community Development (HCD) on or before April 1st of each
year. The APR covers progress made in the previous calendar year.
2040 GENERAL PLAN IMPLEMENTATION PROGRESS (2023 Calendar Year)
For the City’s General Plan to serve its purpose effectively, it must be reviewed, maintained,
modified as necessary, and implemented in a systematic and consistent manner. The
General Plan contains a Vision Statement and Guiding Principles to ensure that the goals,
policies, and implementation programs in the General Plan reflect the community’s shared
vision for Gilroy. Gilroy implements the General Plan through the City’s ordinances and
regulations, policy decisions, and actions and is responsible for tracking, reporting and
evaluating its progress in implementing the General Plan. A complete list of implementation
programs are included at the end of each General Plan element (e.g., Land Use Element),
which is available on the City’s website2.
The APR helps to ensure the City is moving forward to achieve the General Plan’s vision.
GENERAL PLAN IMPLEMENTATION PROGRESS (2023 Calendar Year)
The General Plan contains a vision and set of goals that are desirable for the community to
achieve, even though everything will not be accomplished immediately. The subsections
below describe notable activities in 2023 that made progress towards implementing 2040
General Plan programs. The pace and timing of activities is largely dependent on City
Council priorities, budget allocations, staff capacity, and Department workplans which
determine which programs are implemented in a particular year. Implementation progress
on any remaining programs will be reported on in subsequent years. The list below does not
generally include activities that are considered “on-going” or “annual” (e.g., daily processing
of entitlement permits) unless the activity was notable or unique compared to a typical
calendar year (e.g., processing an Urban Service Area amendment or annexation).
2 http://www.cityofgilroy.org/274/2040-General-Plan
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LAND USE
The Land Use Element plans for future growth and change while preserving and enhancing
the qualities that make Gilroy a great place to live and work. The goals, policies, and
programs of the Land Use Element are designed to enhance Gilroy’s neighborhoods and
districts with an attractive mix of uses and amenities that expand the local economy, protect
environmental resources, and improve the overall quality of life of residents. The Land Use
Element also contains a map of land uses within the City and a description of the land use
designations.
Land Use (LU-5) Urban Service Area: Consider applications for inclusion of additional
land in the Urban Service Area on an annual basis, and review applications based on the
following criteria: The need for additional lands, if any, to accommodate projected future
growth; Consistency of the proposed area of Urban Service Area expansion in light of
General Plan policies regarding the pattern of development, the location of growth, and the
rate and timing of growth; Consistency with implementation strategies for the Neighborhood
Districts, including phasing strategies, if applicable; and Consolidate approved applications
into a single application to LAFCO for their consideration.
LU-1 Status: On August 2, 2023, the Santa Clara County Local Agency Formation
Commission (LAFCO) approved an amendment of the City’s Urban Service Area boundary
to include 11 additional parcels (790-10-007; 790-09-006,011; 790-17-
001,004,005,006,007,008,009,010) comprising approximately 27 acres. Future
development of these parcels would also require an annexation approved by the City
Council. Future development would require conformance with the 2040 General Plan and
Gilroy City Code, including but not limited to Neighborhood District requirements (e.g., 15%
of the residential units shall be affordable).
Additional implementation programs for the 2040 General Plan will be reported on in
subsequent annual progress reports.
PUBLIC FACILITIES AND SERVICES
The City of Gilroy maintains a variety of public facilities and provides many public services
(e.g., Police and Fire) to meet the needs of the community. Gilroy residents, businesses,
workers, and visitors rely on public facilities and services to keep them safe; provide water,
energy, and communication services; and remove wastewater, stormwater and solid waste.
The Public Facilities and Services Element establishes goals and policies to guide the
overall provision of municipal and educational facilities and services in Gilroy.
Public Facilities and Services (PFS-1) Capital Improvement Budget: Update the
Capital Improvement Budget biannually to prioritize facility improvements for water,
wastewater, stormwater, traffic, and public facilities based on facility master plans.
PFS-1 Status: On June 5, 2023, the Gilroy City Council adopted the biennial FY2023-24
(FY24) and FY2024-25 (FY25) Operating budget and the Five-Year Capital Improvement
Program (CIP) budget for FY24 through FY28. The total five-year CIP budget is $210.8
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million, the majority of which, about 42%, is related to utilities (water and wastewater). The
CIP for FY24 and FY25 allocates a total of $124.1 million over the two-year period for
various infrastructure improvements to include streets ($23.2 million), utilities ($51.1
million), parks and trails ($5.5 million), and general public facilities ($44.3 million). The
FY24 and FY25 budget also includes the utilization of a net fund balance from the General
Fund of $5.1 million in FY24 and $3.5 million in FY25 for one-time strategic investments in
City facilities, streets, parks, fleet, economic development, public safety equipment, and
information technology infrastructure.
Additional implementation programs for the 2040 General Plan will be reported on in
subsequent annual progress reports.
NATURAL AND CULTURAL RESOURCES
Gilroy’s proximity to hills, streams, open space, and agriculture is one of the many reasons
that residents love living here. Gilroy also has a proud, multi-cultural heritage that spans
centuries and includes historic or other culturally significant resources. The Natural and
Cultural Resources Element establishes goals, policies, and programs to preserve and
enhance these natural areas and cultural resources.
Climate Action Plan (CAP 7) Remove Solar Regulatory Barriers: Review/Revise all
applicable building, zoning and other codes and ordinances to identify and remove
remaining regulatory barriers to installation of solar PV or solar hot water systems in
residential and nonresidential construction; consider opportunities to reduce permitting
fees related to renewable energy installations.
CAP 7 Status: In 2023, the Gilroy Building Division launched SolarAPP+, a streamlined
online web portal permitting process for the majority of residential, roof-mounted, retrofit
photovoltaic (PV) systems. SolarAPP+ automates the plan review process for issuing
permits to qualified businesses or individuals to install code-compliant residential
photovoltaic (PV) systems. Based on model building, electrical, and fire codes, SolarAPP+
automatically performs a compliance check on inputs supplied by the applicant to ensure
the proposed system is safe and code compliant. After launching a new permit system in
2023, the Building Division also integrated SolarAPP+ with the new permit system,
significantly accelerating the processing and issuance of code-compliant permits for
residential solar energy systems. Installation practices, workmanship, and adherence to the
approved design are then verified by the City through the inspection process.
ENVIRONMENTAL JUSTICE
Environmental justice is “…the fair treatment of people of all races, cultures, and incomes
with respect to the development, adoption, implementation, and enforcement of
environmental laws, regulations, and policies.” Environmental justice objectives and policies
seek to reduce the unique or compounded health risks in disadvantaged communities
through strategies such as: reducing pollution exposure, improving air quality, and promoting
public facilities, food access, safe and sanitary homes, and physical activity; promoting civil
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engagement in the public decision-making process; and prioritizing improvements and
programs that address the needs of disadvantaged communities3.
Environmental Justice (EJ-1) Translation: Develop a program of phased implementation
of Spanish translation of public meeting notices and translation provided at public meetings.
EJ-1 Status: The City implemented Wordly, an artificial intelligence translation and
captioning program with live two-way translation for 50+ languages including Spanish, at
City Council and Planning Commission meetings. Spanish interpretation is also provided at
meetings where the City anticipates a Spanish speaking audience. The City also makes an
effort to translate newsletters and flyers into Spanish.
2023-2031 HOUSING ELEMENT IMPLEMENTATION PROGRESS (2023 Calendar Year)
Each year, the City is required to submit a report to the State on its implementation of
adopted housing programs and Gilroy’s annual progress towards meeting regional housing
needs over an eight (8) year planning cycle. In 2023, the City entered its first year of the
2023-2031 Housing Element’s eight (8) year planning cycle. Gilroy’s Regional Housing
Needs Allocation (RHNA) for the 2023-2031 planning cycle is 1,773 units over a range of
affordability levels, based on Santa Clara County’s area median income.
Housing Element Program Implementation
The Housing Element Annual Progress Report includes the city’s progress towards
implementing the City’s adopted and certified Housing Element programs. Each program
describes specific actions the City will carry out over the eight-year Housing Element cycle
to satisfy the community’s housing needs and meet the requirements of State law. The Gilroy
2023-2031 Housing Element programs are organized into seven major housing goals:
Housing Production; Removal of Governmental Constraints; Housing Preservation and
Improvement; Housing Assistance; Special Housing Needs; Affirmatively Furthering Fair
Housing; and Education and Outreach. Table 58 in the Housing Element’s Affirmatively
Furthering Fair Housing (AFFH) Chapter provides additional details on the programs that
are aimed at affirmatively furthering fair housing and separates the actions by their identified
fair housing issue. Table 58 summarizes the specific commitment, timeline, geographic
targeting, metric, and AFFH theme for each program.
The attached housing program matrix summarizes the City’s progress towards implementing
the programs in the Gilroy 2023 – 2031 Housing Element. Programs that were not completed
in 2023 will be reported in subsequent years.
3 “Disadvantaged communities” refers to the areas throughout California which most suffer from
a combination of economic, health, and environmental burdens. These burdens include poverty, high
unemployment, air and water pollution, presence of hazardous wastes as well as high incidence of asthma
and heart disease.
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RHNA Progress Report
Since 1969, the state has mandated that all California jurisdictions must plan for our
resident’s housing needs—regardless of income. This state mandate is called the Regional
Housing Needs Allocation (RHNA). As part of RHNA, the California Department of Housing
and Community Development (HCD), determines the total number new homes and
affordability level of those homes that the Bay Area needs to build. The Association of Bay
Area Governments (ABAG) then distributes a share of the region's housing need to each
jurisdiction in the region.
As illustrated in the following table, the City’s total RHNA during the 2023-2031 planning
cycle is 1,773 units. Only building permits issued for initial construction during the reported
calendar year count towards RHNA. In 2023, the City issued building permits for 11 very-
low income, 11 low-income, 12 moderate income and 54 above-moderate (market rate)
income units. The remaining unmet RHNA for the 2023-2031 planning cycle is illustrated in
the following table. The “extremely low-income households” category is a subset of “very
low-income households,” and is defined as 30 percent or less (0 – 30%) of the area median
income.
GILROY 2023-2031 REGIONAL HOUSING NEEDS ALLOCATION (RHNA)
Income Level RHNA
Allocation
Units
Permitted
(2023)
Units
Permitted
(2023-2031)
RHNA Units
Remaining
Very Low
(31 – 50% AMI)669 11 11 658
Low
(51 – 80% AMI)385 11 11 374
Moderate
(81 – 120% AMI)200 12 12 188
Above Moderate
(Above 120% AMI)519 54 54 465
Total Units:1,773 88 88 Remaining
Units = 1,685
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2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
A – 1 No Net Loss Inventory and
Monitoring
Develop a procedure to track sites inventory projected unit count and
affordability level for both pipeline and opportunity sites, actual
constructed units and affordability level, and net change between
projected and actual. If there is a net loss in capacity, the City will
identify alternative sites to accommodate the RHNA.
Quantified Objective: No net loss of capacity below the RHNA
requirement during the planning period.
Adopt procedure and create No Net Loss Inventory
by end of 2024 calendar year.
Review RHNA site status twice yearly and update No
Net Loss Inventory as necessary to maintain
adequate RHNA sites.
Procedures will be created by the end of the 2024
calendar year. In the meantime, the City has a list of
all properties in Gilroy including their size, Zoning
designation, General Plan designation, and density
allowance. The City can utilize this list to select
properties that could be added to the no net loss
inventory if necessary.
A – 2 Surplus Lands/Affordable
Housing on City-Owned Sites
Implement the Surplus Lands Act and proactively advertise surplus land
opportunities for affordable housing. Report any City-owned surplus land in
the Annual Progress Report and consider adding City owned parcels to the
No Net Loss Inventory, as needed.
Quantified Objective: The City will contact affordable housing
developers regarding any surplus lands, with the goal of developing at
least 21 lower-income units during the planning period.
Report surplus lands in conjunction with the Annual
Progress Report. Advertise surplus land
opportunities to affordable housing developers, as
they become available. Review all City owned sites
by the end of 2025 calendar year to determine which
additional sites could be declared as surplus.
Surplus lands will be documented in the Annual
Progress Report being presented to the City Council
in March and subsequently provided to HCD on or
before April 1st.
A – 3
By-Right Approval of Projects
with 20 Percent Affordable
Units on “Reused” RHNA Sites
Amend the Zoning Ordinance to require by-right approval of any “reuse”
4th and 5th Cycle sites being used to meet the 6th Cycle RHNA, if 20
percent of the units in the development are affordable to lower-income
households.
Quantified Objective: There are no quantified objectives associated
with city codes and policies.
By end of 2023 calendar year.
A draft zoning ordinance that implements this program
is being presented to the Planning Commission and
City Council late spring/early summer with adoption
anticipated by the end of the 2024 calendar year.
Regardless, submitted projects will be processed in
compliance with state law prior to and following the
code amendment adoption.
A – 4 Publicize Residential Sites
Inventory
The City shall make the residential sites inventory available to
developers by publicizing it on the City website and providing copies of
the inventory to developers. The City shall update the list of sites
annually, or as projects are approved on the sites.
Quantified Objective: Maintain accurate and publicly available
residential sites inventory throughout the planning period.
Post on website by end of 2023 calendar year;
update annually.
The Sites Inventory has been posted on the City’s
Planning Division webpage. A link to the document is
provided to applicants interested in residential
development in Gilroy. Planning staff will update the
inventory annually, as needed.
A – 5 Revise Neighborhood District
Policy
The City will revise the Neighborhood District Policy, so it does not rely
on the Residential Development Ordinance (RDO) and is consistent
with Neighborhood District target densities in the 2040 General Plan.
The Policy will also implement inclusionary housing standards adopted
by the City, including levels and terms of affordability.
Quantified Objective: There are no quantified objectives associated
with city codes and policies.
By end of 2024 calendar year.
The City will remove Section 4.0 (Relationship of the
Neighborhood District to the Residential Development
(RDO) Process) from the Neighborhood District Policy
prior to the end of 2024. The City will also update the
policy to include relevant inclusionary housing
standards adopted by the Council.
A – 6 ADU Tracking and Monitoring
The City will track the number and location of building permits issued for
ADUs. If the 3-year average is less than 25 units in 2025, the City will
hold a focus group with local stakeholders and update the ADU strategy
by the end of 2026, with the intent of increasing production. If
necessary, the City will identify additional RHNA sites in No Net Loss
Inventory.
Quantified Objective: Increase the number of new ADUs permitted in
the City from an average of approximately 15.75 (2018-2021) to an
average of approximately 25.
Geographic Targeting: 30 percent of annual ADU production in high
resource areas, RCAAs, and areas with relatively higher income.
Disproportionate Housing Needs The 3-year average ADU unit count will be calculated
at the end of the 2025 calendar year.
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2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
A – 7 ADU Pre-Designed Plans
The City will develop an ADU program that includes pre designed
“model” plans for ADUs that meet zoning, building, and fire codes.
Quantified Objective: Increase the number of new ADUs permitted in
the City from an average of approximately 17.5 (2018–2021) to an
average of approximately 25.
By end of 2024 calendar year.
The City is partnering with the Santa Clara County
Planning Collaborative to develop ADU pre-designed
plans. The City Council has budgeted funding towards
completing this effort by the end of the 2024 calendar
year.
A – 8 Financial Incentives for
Affordable ADUs
Upon securing funding, the City will develop a financial assistance
program for homeowners who build ADUs with an affordability
restriction or commitment to offering housing choice vouchers. The City
will utilize in-lieu fees to facilitate development of ADUs affordable to
lower-income households in high-resource areas of the City. If ADU
production is lower than anticipated, the City will evaluate reducing ADU
impact fees as a potential incentive for affordable housing.
Geographic Targeting: 30 percent of annual ADU production in high
resource areas, RCAAs, and areas with relatively higher income.
After program funding is secured and sufficient for
the intended purpose. Evaluate the effect of impact
fees on ADU development by Q4 end of 2026 if ADU
production is lower than anticipated in year 2025
There is nothing to report for the 2023 calendar year.
The implementation status will be updated in future
years in accordance with this Program.
A – 9
Monitor Permit Requirements,
Processing Procedures, and
Land Use Controls
Implement the Land Management System in 2023, hold an outreach
meeting to educate users on how to use the new permitting system,
survey users six months after its launch to assess the effectiveness of
the new system, create metrics that track the time to process permits,
and engage with developers, builders and other stakeholders to identify
potential constraints in the City’s permit requirements, processes,
procedures, and land use controls. Analyze potential streamlining where
feasible.
Quantified Objective: Increase the percentage of permits that are
processed online. Decrease the time it takes to process permits.
Survey six months after “go-live” date.
Annual outreach to builders and developers, such as
through the City’s annual developer’s roundtable
meetings.
The “GO Permit” Land Management System was
launched in June 2023. In addition to helping
customers in person, over the phone, and via email,
the City created manuals to educate users on how to
use the new permitting system. City staff continually
receive feedback from customers on the effectiveness
of the system and have implemented improvements
based on that feedback. The City also generates
reports that track permit issuance. The City will reach
out to builders and developers to gather their input on
the draft changes to the Zoning Code in late
spring/early summer 2024.
A – 10 Facilitate Missing Middle /
Middle Income Housing
Amend the City Code to allow triplexes, and fourplexes to be approved
ministerially on corner lots with a minimum 8,000 sf lot size in the R1
and R2 zones so long as the project complies with objective design
standards and the lot was created prior to May 1, 2023. Create
informational pamphlets and update the City’s SB 9 policy and website
to reflect the changes allowed under this program.
Quantified Objective: Increased production and reduced permitting
time and cost for triplexes and fourplexes. Facilitate construction of 100
missing middle (duplex, triplex, quadplex) housing units over the 6th
Cycle planning period (approximately 10 percent of qualifying lots).
By end of 2024 calendar year.
A draft zoning ordinance that implements this program
is being presented to the Planning Commission and
City Council late spring/early summer with adoption
anticipated by the end of the 2024 calendar year.
A – 11 Inclusionary Housing Policy
Conduct an inclusionary housing feasibility study and reference the
City’s existing Neighborhood District Policy and former RDO Exemption
Policy as a benchmark for developing an affordable housing policy. The
policy will include inclusionary requirements, such as resale controls,
minimum term, minimum percentage of units that must be restricted as
affordable, minimum percentage within each affordability category, and
alternative compliance such as an in-lieu fee for projects below the
feasible threshold for requiring built units. The inclusionary housing
ordinance will include a requirement that the developer market the
below market-rate units and accessible/adaptable units.
By end of 2024 calendar year.
The City has hired a consultant that is conducting the
feasibility analysis and developing recommendations
for an affordable housing policy that implements this
program. The initial findings and recommendations
will be presented to the City Council in late spring
2024 with an anticipated adoption date by the end of
the 2024 calendar year.
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2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
Quantified Objective: Increased production of affordable housing
within the City, including housing choice and mobility for lower-income
households. Prioritize use of in-lieu fees to develop affordable housing
options in higher resource areas of the City.
A – 12 Incentives Beyond Density
Bonus State Law
Study and consider adopting an affordable housing incentives policy
above and beyond the minimum requirements of density bonus state
law. Specifically consider additional incentives for households with
special housing needs such as large households, extremely low-income
households, farmworkers, and households with members with
intellectual or developmental disabilities. In lieu of adopting a separate
incentives / density bonus policy, the City could structure the
Inclusionary Policy (A - 11) like a density bonus program with incentives
that are tiered by level of affordability provided.
Quantified Objective: Increased housing choice and mobility for
special needs households.
By end of 2025 calendar year.
The consultant hired to conduct a feasibility analysis
and recommendations for an affordable housing policy
is considering how state density bonus law
requirements can be combined with an inclusionary
policy tailored for Gilroy’s unique needs (e.g.,
extremely low-income households) and feasibility
limitations (e.g., land costs).
A – 13 Coordination with California
High Speed Rail Authority
Continue to coordinate with the California High Speed Rail Authority so
that the Station Area Plan includes the development of a mix of
affordable and market-rate housing and commuter parking on the
parcels associated with the High Speed Rail Station.
Quantified Objective: Develop a specific commitment to housing
development; set objective targets for the development of affordable
and market-rate housing on the High Speed Rail site.
Immediately and throughout the planning period until
the Station Area Plan is complete.
City staff have been meeting with California High
Speed Rail Authority staff and their consultants on
developing a Station Area Plan that addresses
housing and commuter parking needs in downtown
Gilroy.
A - 14
Coordination with Santa Clara
County Office of Supportive
Housing
The City will continue its partnership with Santa Clara County Office of
Supportive Housing regarding development of affordable housing at the
property at 8th and Alexander. This includes the offer of impact fee
waivers through a memorandum of understanding approved by the
Gilroy City Council and the County Board of Supervisors in September
2022. Next steps include community engagement and working on the
City’s priorities for the site (e.g., targeted income / special needs
groups).
Quantified Objective: Development of affordable housing on the 8th
and Alexander property by the end of 2028.
Continual partnership throughout the planning period.
Anticipated project completion by end of 2028
calendar year.
City staff have been meeting with Santa Clara County
Office of Supportive Housing staff regarding
development of affordable housing at the property at
8th and Alexander, including next steps for community
engagement in the 2024 calendar year.
A - 15 ADU Ordinance Updates
To incentivize ADU production, the City will replace the ADU deed
restriction requirement with an owner affidavit form that does not require
recordation at the County. The City will use the affidavits to track the
number of ADUs to ensure they are being built at the assumptions in
the Housing Sites and Resources section.
Quantified Objective: Increase the number of new ADUs permitted in
the City from an average of approximately 17.5 (2018–2021) to an
average of approximately 25 over the 6th Cycle planning period.
By end of 2023 calendar year.
In December 2023, the City of Gilroy adopted
amendments to the City’s ADU Ordinance that
implement the requirements of state law and remove
standards that do not comply with state law. A draft
zoning ordinance that implements the Housing
Element is being presented to the Planning
Commission and City Council late spring/early
summer with adoption anticipated by the end of the
2024 calendar year.
A - 16 Senate Bill (SB) 9 Processing
The City will update its SB 9 webpage to highlight the streamlined
process for approving SB 9 applications, create and post step-by-step,
user friendly instructions for processing SB 9 units and lot splits, and
hold informational meetings with the building division and
By end of 2024 calendar year.
There is nothing to report for the 2023 calendar year.
The implementation status will be updated for the
2024 Annual Progress Report.
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2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
engineering/land development division to review the streamlined
process to ensure the City complies with state law.
Quantified Objective: Process ten (10) SB 9 applications in the 6th
Cycle planning period.
B - 1 Residential Development
Ordinance (RDO) Removal
The RDO (made null and void by SB 330) will be repealed as a part of
the City's comprehensive zoning update. Portions of the policy related
to affordability requirements may be used as a benchmark for the City’s
proposed Inclusionary Policy.
Quantified Objective: There are no quantified objectives associated
with city codes and policies.
Concurrent with the comprehensive Zoning
Ordinance update, end of 2023 calendar year.
A draft zoning ordinance that implements this program
is being presented to the Planning Commission and
City Council late spring/early summer with adoption
anticipated by the end of the 2024 calendar year.
Regardless, the RDO policy is not being enforced.
The policy was provided to the Inclusionary Ordinance
consultant for consideration of legal benchmarks.
B – 2 Zoning and General Plan
Densities
Amend the Zoning Ordinance to ensure that Gilroy 2040 General Plan
maximum densities are achievable. Changes include increasing density
in the R3 zone from 16 to 20 dwelling units per acre, removing the
maximum density in the R4 zone, creating a zoning district for the
mixed-use First Street corridor with a density range of 20–30 dwelling
units per net acre, and creating Neighborhood District High and Low
zoning designations and density allowances per the 2040 General Plan.
Quantified Objective: There are no quantified objectives associated
with city codes and policies.
Concurrent with the comprehensive Zoning
Ordinance update, end of 2023 calendar year.
A draft zoning ordinance that implements this program
is being presented to the Planning Commission and
City Council late spring/early summer with adoption
anticipated by the end of the 2024 calendar year.
Regardless, submitted projects will be processed in
compliance with state law prior to and following the
code amendment adoption.
B – 3
Senate Bill (SB) 35 Permit
Processing and SB 330
Compliance
Implement expedited permit processing for SB 35 and SB 330. Create
SB 35 and SB330 checklists and instructions for reviewing and
approving projects and post the checklists to the City’s website.
Quantified Objective: There are no quantified objectives associated
with city codes and policies.
By end of 2024 calendar year.
An SB 35 eligibility checklist and approval process
guidelines and associated documents are posted on
the City website. The Planning Division will also
update the website with information on SB 330 prior to
the end of the 2024 calendar year.
B – 4 Public Fees, Standards, and
Plans Online
The City will compile all development standards, plans, fees, and nexus
studies in an easily accessible online location. The City will also provide
a high-quality, parcel-specific zoning map and General Plan map online.
Quantified Objective: There are no quantified objectives associated
with this program.
By end of 2023 calendar year.
The City’s website includes development standards,
adopted Plans, fees, and high-quality, parcel-specific
Zoning and General Plan maps in an easily accessible
location.
B - 5 Permit Streamlining
As a part of the 2023 Zoning Ordinance update, the City will create a
ministerial use permit process and a more transparent and streamlined
process for reviewing and approving applications involving a historic
resource (e.g., residential addition). The City will also adhere to newly
passed legislation surrounding permit streamlining, such as AB 2234.
Quantified Objective: Decreased permit processing time.
Concurrent with the comprehensive Zoning
Ordinance update, end of 2023 calendar year.
A draft zoning ordinance that implements this program
is being presented to the Planning Commission and
City Council late spring/early summer with adoption
anticipated by the end of the 2024 calendar year. The
Building Division website includes example residential
permit in compliance with AB2234.
B – 6 Objective Standards
Revise development standards, design guidelines, and findings of
approval to ensure they are objective and facilitate development of
properties at their maximum densities.
Quantified Objective: There are no quantified objectives associated
with city codes and policies.
By end of 2026 calendar year.
A draft zoning ordinance that includes objective
development standards and findings of approval is
being presented to the Planning Commission and City
Council late spring/early summer with adoption
anticipated by the end of the 2024 calendar year. The
City will also evaluate design guidelines per this
program prior to the end of the 2026 calendar year.
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2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
B – 7 Zoning Ordinance Update
As part of the Zoning Code update, the City will evaluate development
standards for all zones for potential governmental constraints, ensure
that residential density is not constrained, clarify that the residential
portions of mixed-use projects are not subject to any FAR restrictions,
revise the definition of “townhouse” to be consistent with state law, and
require that any demolished residential units on the Sites Inventory be
replaced pursuant to Government Code Section 65583.2(g).
Quantified Objective: There are no quantified objectives associated
with city codes and policies.
By end of 2023 calendar year.
A draft zoning ordinance that implements this program
is being presented to the Planning Commission and
City Council late spring/early summer with adoption
anticipated by the end of the 2024 calendar year.
B – 8 Entitlement Roadmap
Webpage
The City will create an Entitlement Roadmap webpage that clearly
spells out the City’s permitting process for residential development,
including application forms, a flow chart outlining the development
process, FAQs, and live links to other necessary pages and resources.
Quantified Objective: There are no quantified objectives associated
with this program.
By end of 2024 calendar year.
There is nothing to report for the 2023 calendar year.
The implementation status will be updated for the
2024 Annual Progress Report.
B – 9 Building Department Webpage
The City will update the Building Department webpage with information
required pursuant to AB 2234, including specific information required for
an application to be considered complete; example of a complete,
approved application; and example of a complete set of post-entitlement
phase permits for accessory dwelling units, duplexes, multifamily
projects, mixed-use projects, and townhomes.
Quantified Objective: Updated website by end of 2023 calendar year.
By end of 2023 calendar year.
The Building Division website was updated in 2023 to
include example residential permits in compliance with
AB2234. The website includes plan submittal
checklists (for application completeness), and
example permits that received a final building permit
approval. The example permits include accessory
dwelling units, duplexes, multifamily / mixed-use
projects, townhomes, custom single-family home, and
single-family tract home.
B - 10 Zoning Code Annual Updates
The City will establish a process to update City policies, codes and
ordinances to comply with State laws affecting housing and land use.
Quantified Objective: Following passage of new state legislation,
Community Development Department staff will develop a list of laws
that require updates to the City’s policies, codes and ordinances.
The City will update City policies, codes and
ordinances annually, or as needed to comply with
new state laws.
The City updated the Accessory Dwelling Unit
Ordinance in 2023, created a webpage with a list of
properties that can be approved ministerially pursuant
to Government Code Section 65583.2, and will be
completing a comprehensive update of the entire
Zoning Ordinance in 2024 to implement state laws
described in other Housing Element programs.
B - 11 General Plan Consistency
General Plan consistency will be reviewed as part of the Annual
Progress Report, pursuant to Government Code Section 65400. As
amendments are made to the General Plan, the City will also review the
Housing Element for ongoing consistency.
Quantified Objective: There are no quantified objectives associated
with this program.
Consistency between the General Plan and Housing
Element will be reviewed as part of the annual
progress report prior to April 1st of each year.
The 2023-2031 Housing Element was drafted in
compliance with the 2040 General Plan. No General
Plan amendments were made that conflict with the
2023-2031 Housing Element.
B - 12 Density Bonus Procedures
The City will amend its Density Bonus ordinance to add implementing
procedures such as application and review requirements and decision-
making criteria.
Quantified Objective: There are no quantified objectives associated
with city codes and policies.
By end of 2024 calendar year
The comprehensive update of the entire Zoning
Ordinance in 2024 will include application and review
requirements and decision-making criteria for density
bonus projects.
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2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
C – 1 Monitoring of Units At Risk of
Converting to Market Rate
The City and BMR Program Administrator will monitor deed-restricted
units that have the potential of converting to market rate and implement
strategies to preserve at-risk projects.
Quantified Objective: Preservation of below market-rate units.
Annually review affordable housing term expirations.
Noticing as needed with expiration of covenants.
The City reviews affordable housing term expirations
as part of its annual monitoring program. If a unit or
development is at risk of conversion, the City will try
and maintain the affordability of the unit through one
or more of the Housing Element’s list of strategies.
C – 2 Housing Rehabilitation
The City will utilize Community Development Block Grant (CDBG)
funds, as available, to assist in the improvement of substandard
housing. The City will facilitate Tax Equity and Fiscal Responsibility
Act (TEFRA) hearings to allow for the development and rehabilitation
of affordable housing units throughout the City.
Quantified Objective: Provide assistance to 100 households. Target
25% in the Racially and Ethnically Concentrated Area of Poverty
(R/ECAP) and DTSP area.
Annually evaluate progress and review contract.
Following each contract renewal, hold informational
meetings to alert the community about the availability
of programs such as Rebuilding Together
rehabilitation loans.
In FY 22-23 Rebuilding Together Silicon Valley was
awarded a grant for $140,000. In FY 23-24 Rebuilding
Together Silicon Valley was awarded a grant for
$258,000. The City will facilitate TEFRA hearings, as
needed.
C – 3 Code Enforcement Program
Within current staffing limits and AFFH standards, the City shall contact
owners of units identified as substandard, offering inspection services
and providing information on the Rebuilding Together Program (or
similar) and landlord/tenant information and mediation services.
Quantified Objective: Provide information regarding the Rebuilding
Together (or similar) and landlord/tenant information and mediation
services to 240 households.
Ongoing throughout the planning period.
Code Enforcement and Housing staff met with
Rebuilding Together in 2023 to receive program
updates on home repairs and safety modifications for
low-income households. Code Enforcement staff
disseminated information during site visits and
inspections. When Code Enforcement staff are made
aware of non-compliant substandard housing
conditions, they will inspect the property and offer the
property owner information on available programs,
when applicable.
C – 4
Resale Control on Owner-
Occupied Below Market- Rate
Units
The BMR Program Administrator shall continue to implement resale
controls on owner-occupied BMR units to ensure that affordable units
provided through public assistance or public action are retained per the
terms specified in the affordable housing agreement (e.g., 30 years) as
affordable housing stock.
Quantified Objective: Maintain all affordable units throughout the
planning period or as specified in the affordable housing agreement.
Annual assessment of units at risk of conversion.
The BMR Program Administrator sends information to
BMR homeowners on resale restrictions outlined in
their BMR Agreement.
C – 5 Resale Control on Rental
Below Market-Rate Units
The BMR Program Administrator shall continue to implement resale
controls on renter-occupied BMR units to ensure that affordable units
provided through public assistance or public action are retained per the
terms specified in the affordable housing agreement (e.g., 30 years) as
affordable housing stock.
Quantified Objective: Maintain all affordable units throughout the
planning period or as specified in the affordable housing agreement.
Annual assessment of units at risk of conversion.
For renter-occupied units, the BMR Program
Administrator sends information to property owners on
resale restrictions outlined in their BMR Agreement.
C – 6 Identification and Preservation
of At-Risk Units
The City will create an inventory of BMR units. For units with expiring
restrictive covenants, the City will contact property owners and
encourage them to extend or renew the rent or sales price restrictions.
The City will also help ensure that tenants are notified if restrictions will
end.
Quantified Objective: There are no quantified objectives associated
with this program.
By end of 2024 calendar year.
The City’s BMR Program Administrator continues to
update the City’s inventory of BMR units. No units
were at risk of conversion in 2023.
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2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
D – 1 Permanent Local Housing
Allocation Fund
The City will utilize Permanent Local Housing Allocation (PLHA) funds
for eligible activities, including new construction, acquisition,
rehabilitation, home buyer assistance, homeless assistance, public
services related to housing, and preservation of affordable housing. The
City will inform nonprofit organizations of funding availability through the
City’s website and informational packets at City Hall.
Quantified Objectives: Through various eligible funding programs,
assist 80 households annually.
The PLHA funds span a 5-year basis. Conduct
outreach and allocate funding every two years.
The City contracts with Santa Clara County Office of
Supportive Housing to administer the PLHA Fund,
which provided $237,000 in funding each year during
the FY 22-23 and FY 23-24 funding periods for
homelessness prevention services, fair housing, and
basic needs (e.g., meals on wheels).
D – 2 Funding Sources to Assist
Homeownership
The City will identify funding resources for homeownership assistance
(e.g., down payment assistance) and provide the information to the
public at workshops and other outreach events.
Quantified Objectives: The City will conduct public outreach to inform
the community of existing resources, assistance programs, and funding
opportunities, and annually pursue funding for down payment
assistance and increase awareness as new funding is available.
Conduct public outreach on existing housing
resources and pursue funding and conduct research
annually.
The City’s Housing and Community Services
webpage includes information on homebuyer
assistance, including Santa Clara County Empower
Homebuyers Down Payment Assistance Program,
California Housing Finance Agency (CalHFA) First
Mortgage Programs and Down Payment Assistance
Programs, and CalHFA’s Accessory Dwelling Unit
(ADU) Grant Program. The City conducted workshops
in English and Spanish with over 150 attendees to
inform the community of these resources.
D – 3 Housing Choice Voucher
Referrals
The City will provide information and technical assistance to City
residents on the Santa Clara County Housing Authority Housing Choice
Voucher (HCV) program. The City shall refer residents that experience
discrimination based on source of income (including vouchers) to
Project Sentinel.
Quantified Objective: Assist or refer 40 individuals annually.
Immediately upon opening of HCV waitlist. Technical
assistance to residents as needed. Annual education
and outreach to landlords.
Information on the Project Sentinel and the Santa
Clara County Housing Authority Housing Choice
Voucher (HCV) program is included on the City’s
Housing and Community Services webpage.
D – 4 Pursue Funding for Affordable
Housing
The City shall pursue funding from state, federal, and regional sources
(e.g., PLHA funds) and support applications for funding to help
increase the supply of affordable housing. The City will meet with
affordable housing developers to identify development opportunities,
provide support for funding applications, consider incentives and
concessions beyond SDBL, and provide priority processing.
Quantified Objective: There are no quantified objectives associated
with this program.
Pursue funding sources annually.
The City received Permanent Local Housing
Allocation (PLHA) funding from the State through
application and partnership with Santa Clara County.
The City restructured and created a new Housing and
Community Services Division in 2023 and will be
bringing on additional staff to help pursue funding for
affordable housing and meet with affordable housing
developers to identify development opportunities.
D – 5 Community Development
Block Grant Program
The City will utilize CDBG funds for eligible activities, including
acquisition, rehabilitation, home buyer assistance, economic
development, homelessness assistance, public services, and public
improvements. The City will inform nonprofit organizations of available
funding through the City’s website and email, and advertise public
assistance programs on its website and informational brochures.
Quantified Objective: There are no quantified objectives associated
with this program.
Administer funds annually.
Each fiscal year, the City allocates CDBG funding to
eligible programs and activities. City staff contacts its
list of non-profits to let them know about the upcoming
funding cycle. The City’s website advertises a Notice
of Funding Availability (NOFA) for Community
Development Block Grant (CDBG) Funds, including
application packets. The City also advertises
upcoming public hearings for CDBG grant allocations.
Brochures and flyers are also provided in customer
lobby areas. In FY 2023-24, the City allocated
$368,433 in CDBG funding to eligible programs.
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2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
E – 1
Priority Water and Sewer
Service for Affordable Housing
Developments
The City will update, as necessary, the Water and Sewer Service
Priority Policy, and work with public service providers to ensure
prioritization of services to housing developments serving lower-income
households. The Housing Element will be provided to water and sewer
service providers upon adoption.
Quantified Objective: There are no quantified objectives associated
with this program.
By end of 2026 calendar year.
This policy is currently in place. The City has not
identified a need to update the Policy. The City of
Gilroy provides sewer and water services to its
residents. The 2023-2031 Housing Element has been
posted on the City’s website. The City’s water and
sewer service website also provides information on
the Low-Income Household Water Assistance
Program.
E – 2
Zoning to Encourage and
Facilitate Single-Room
Occupancy Units
As a part of the comprehensive Zoning Ordinance update, the City shall
revise the Zoning Ordinance to establish explicit definitions for and
regulatory standards addressing single-room occupancy units.
Quantified Objective: There are no quantified objectives associated
with city codes and policies.
Concurrent with the comprehensive Zoning
Ordinance update, end of 2023 calendar year.
A draft zoning ordinance that implements this program
is being presented to the Planning Commission and
City Council late spring/early summer with adoption
anticipated by the end of the 2024 calendar year.
E – 3 Emergency Shelter Standards
Amend the Zoning Ordinance to modify the requirements for emergency
shelters in compliance with Assembly Bill (AB) 2339, AB 139, and
Government Code Section 65583(a)(4).
Quantified Objective: There are no quantified objectives associated
with city codes and policies.
At the time of Housing Element adoption.
In May 2023, the City adopted code amendments in
compliance with state law regarding emergency
shelters.
E – 4 Low Barrier Navigation
Centers
Amend the Zoning Ordinance to allow low-barrier navigation centers,
meeting specific objective requirements, by-right in areas zoned for
nonresidential uses.
Quantified Objective: There are no quantified objectives associated
with city codes and policies.
By end of 2023 calendar year.
A draft zoning ordinance that implements this program
is being presented to the Planning Commission and
City Council late spring/early summer with adoption
anticipated by the end of the 2024 calendar year.
Regardless, submitted projects will be processed in
compliance with state law prior to and following the
code amendment adoption.
E – 5 Incentivize Micro-Units
Ensure provisions for efficiency units in the updated Zoning Code are
consistent with AB 352. Revise the Zoning Ordinance to establish
development standards for micro-units, and create incentives and
remove barriers to micro-unit development by the end of 2025.
Quantified Objective: There are no quantified objectives associated
with this program.
By end of 2023 calendar year and 2025.
A draft zoning ordinance that amends regulations for
efficiency units is being presented to the Planning
Commission and City Council late spring/early
summer with adoption anticipated by the end of the
2024 calendar year. Regardless, submitted projects
will be processed in compliance with state law prior to
and following the code amendment adoption.
E – 6
Reduced Parking
Requirements for Senior
Housing
The City shall conduct a study to determine if reduced parking
standards for senior housing are appropriate in Gilroy. Based on the
findings of the study, the City may revise the Zoning Ordinance.
Quantified Objective: There are no quantified objectives associated
with this program.
By end of 2026 calendar year.
There is nothing to report for the 2023 calendar year.
The implementation status will be updated in future
years in accordance with this Program.
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Page 9 of 14
2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
E – 7
Development and
Conservation of Housing for
Farmworkers
The City will pursue a variety of proactive actions to encourage and
facilitate development and conservation of farmworker housing,
including coordination with nonprofit developers, employers, and other
related organizations to explore funding and incentives and to identify
specific development opportunities. At least once a year, the City will
forward information about surplus City-owned land and other
development opportunities to developers and service providers who
may be interested in developing more farmworker housing in Gilroy.
The City will also provide this information at the annual developer
roundtable and to individuals on the housing developer list.
Quantified Objective: Preserve and maintain the 3 farmworker housing
developments (56 units) located in Gilroy. Development of one new
project with farmworker housing (50 units/beds), which is a 35%
increase over existing units.
Ongoing throughout the planning period.
In 2022, the City partnered with the Santa Clara
County Office of Supportive Housing, to facilitate
lower-income housing on a County owned property by
waiving development impact fees for the project.
Throughout 2023 the City continued to partner with
the Santa Clara County Office of Supportive Housing.
In 2024, the City will work with the County to explore
ways of incorporating affordable farmworker housing
into the project. The City restructured and created a
new Housing and Community Services Division in
2023 and will be bringing on additional staff to help
implement this program.
E – 8 Consistency with the
Employee Housing Act
The City will update the Zoning Ordinance to be consistent with the
Employee Housing Act (Health and Safety Code Section 17021).
Quantified Objective: There are no quantified objectives associated
with city codes and policies.
Concurrent with the comprehensive Zoning
Ordinance update, end of 2023 calendar year.
A draft zoning ordinance that amends regulations for
efficiency units is being presented to the Planning
Commission and City Council late spring/early
summer with adoption anticipated by the end of the
2024 calendar year. Regardless, submitted projects
will be processed in compliance with state law prior to
and following the code amendment adoption.
E – 9 Priority for Gilroy
The City will develop a system to prioritize occupancy of affordable
housing units in Gilroy for income-eligible Gilroy residents and/or
Gilroy’s labor force, while affirmatively furthering fair housing.
Quantified Objective: There are no quantified objectives associated
with this program.
By end of 2024 calendar year.
The City has hired a consultant that is developing
recommendations for an affordable housing policy that
implements this program. The initial findings and
recommendations will be presented to the City
Council in late spring 2024 with an anticipated
adoption date by the end of the 2024 calendar year.
E – 10
Development and
Rehabilitation of Housing for
Persons with Disabilities
The City will review and revise, as necessary, regulations that act as
potential constraints to accommodating persons with disabilities. The
City will amend the findings of approval for reasonable accommodation
permits, and the standards and permit procedures for residential care
homes (6 or fewer residents) in medium- and higher-density residential
zones and for residential care facilities (seven or more persons) in all
residential zones with objective standards similar to other residential
uses of the same type in the same zone.
Quantified Objective: There are no quantified objectives associated
with this program.
By end of 2023 calendar year.
A draft zoning ordinance that implements this
Program is being presented to the Planning
Commission and City Council late spring/early
summer with adoption anticipated by the end of the
2024 calendar year. Regardless, submitted projects
will be processed in compliance with state law prior to
and following the code amendment adoption.
E – 11
Housing for Extremely Low
Income and Special Needs
Households
The City will pursue funding sources (e.g., PLHA) and meet with
affordable housing developers and homeless service providers to
identify development opportunities, provide site information, assist in the
entitlement processes, and explore incentives, specifically for special
needs and low-income households.
Quantified Objective: Outreach to affordable housing developers at
least bi-annually (4 times over the planning period) when PLHA funds
become available.
As applications are received.
Annual developer roundtable. Pursue funding
sources as they are made available.
The City received Permanent Local Housing
Allocation (PLHA) funding from the State through
application and partnership with Santa Clara County.
The City restructured and created a new Housing and
Community Services Division in 2023 and will be
bringing on additional staff to help pursue funding for
affordable housing and meet with affordable housing
developers to identify development opportunities.
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Page 10 of 14
2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
E – 12
Downtown Expansion District
and First Street Mixed-Use
Corridor Flexibility
The City will develop a process to allow 100% residential projects in the
Downtown Expansion District and allow flexibility in the type of non-
residential uses allowed in the new First Street Mixed-Use Corridor, in
exchange for setting aside units for extremely low-income households,
farmworkers, persons with disabilities, and special needs households.
Quantified Objective: Adopted zoning amendments. Facilitation of 100
units using the adopted process in the planning period.
Amendments by end of 2025 calendar year
There is nothing to report for the 2023 calendar year.
The implementation status will be updated in future
years in accordance with this Program.
E – 13 Permanent Supportive
Housing
The City will amend the code to allow supportive housing uses by-right
in zones where multi-family and mixed-uses are permitted and permit
transitional and supportive housing as a residential use in all zones
allowing residential uses, subject to restrictions that apply to other
residential dwellings of the same type in the same zone.
Quantified Objective: There are no quantified objectives associated
with city codes and policies.
By end of 2023 calendar year.
A draft zoning ordinance that implements this
Program is being presented to the Planning
Commission and City Council late spring/early
summer with adoption anticipated by the end of the
2024 calendar year. Regardless, submitted projects
will be processed in compliance with state law prior to
and following the code amendment adoption.
F - 1 Source of Income Protection
Coordinate with Project Sentinel to conduct a meeting/workshop to
inform residents of sources of income protection and state rent control
laws such as AB 1482. Continue to coordinate outreach efforts to inform
landlords and tenants of recent changes to state law that prevent
source of income discrimination, including allowance of housing choice
vouchers (HCVs) to establish a renter’s financial eligibility.
Quantified Objective: Outreach to 50 landlords or tenants annually.
Informational outreach by end of 2024 calendar year.
Annual education and outreach to landlords and
tenants.
Information on Project Sentinel is located on the City’s
Housing and Community Services website. The City
conducted tenant-landlord information and resource
workshops in English and Spanish in 2023. The City
restructured and created a new Housing and
Community Services Division in 2023 and will be
bringing on additional staff to help coordinate efforts
with Project Sentinel and further implement this
program in 2024.
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Page 11 of 14
2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
F – 2 Fair Housing Counseling
The City shall continue to provide funds to and contract with a non-profit
agency to provide fair housing assistance including landlord/tenant
counseling. The City shall disseminate information about fair housing
assistance through pamphlets in City-owned buildings and other public
locations (e.g., City Hall, Library, post office, other community facilities)
and by posting information on the City website. Pamphlets will be made
available in English and Spanish.
Quantified Objective: Work with Fair Housing Provider to track number
of households assisted in Gilroy annually. Provide information to 30
households annually.
Annual or biennial award of funds. Provision of
pamphlets by end of 2024 calendar year.
The City partnered with Santa Clara County, received
Permanent Local Housing Allocation (PLHA) funding
from the State, and provided Project Sentinel $40,000
over two years for fair housing services and another
$40,000 over two years for tenant-landlord counseling
and dispute resolution services. Approximately 28
persons were served by fair housing and 46
households were served by tenant/landlord services.
The City conducted tenant-landlord information and
resource workshops as well as fair housing
workshops in English and Spanish in 2023, with 19
persons in attendance. The City disseminated English
and Spanish Project Sentinel brochures about fair
housing and tenant/landlord assistance at the Gilroy
City Hall, Senior Center, and Gilroy Library.
Information on Project Sentinel is located on the City’s
Housing and Community Services website.
The City restructured and created a new Housing and
Community Services Division in 2023 and will be
bringing on additional staff to help coordinate efforts
with a Fair Housing Provider and further implement
this program in 2024.
F – 3 Place-Based Improvements in
Downtown Gilroy
Develop programs and strategies to create place-based improvements
through investments in the public right of way. The City will continue to
prioritize CDBG funding in the downtown area and low-resource areas
of the City as well as annually work with the City Council to prioritize
other funding sources in these areas. Specific actions include
improvements resulting from the $3.9 million Clean California Grant, a
new downtown parking lot that will also serve as a community resource
for a Farmers Market and community events in the downtown, CIP
improvements including the Automall Parkway Pavement Rehabilitation
program and pedestrian improvements downtown, the Downtown
Façade Improvement and Blight Removal Program, and the Downtown
Building and Planning Permit Fee Reduction Policy.
Quantified Objective: There are no quantified objectives associated
with this program.
Streetscape and infrastructure improvements will be
completed pursuant to the City’s CIP schedule.
The Clean California Grant project must be
completed by June 30, 2024 (or as approved for an
extension).
Construction of the parking lot with community event
space will be complete by the end of May 2023.
In 2023, the City continued progress with the $3.9
million Clean California Grant and installed the new
downtown parking lot. The CIP Annual Citywide Curb
Ramp Project has been funded to upgrade existing
pedestrian curb ramps and to install new pedestrian
curb ramps at high priority areas and locations with
high levels of pedestrian activity throughout the City,
including downtown. There were no applications in
2023 for the Downtown Façade Improvement and
Blight Removal Program or the Downtown Building
and Planning Permit Fee Reduction Policy.
F – 4 Housing Mobility and Choice
in Higher Opportunity Areas
Improve housing mobility and choice, especially in higher opportunity
areas of the City by implementing Program A-10 (triplexes and
quadplexes), Program A-11 (inclusionary housing policy), and Program
A-12 (Adopt incentives beyond density bonus state law policy)
Quantified Objective: There are no quantified objectives associated
with this program.
By end of 2025 calendar year.An update on each of these programs is identified
under their respective program number.
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Page 12 of 14
2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
F - 5 Displacement Prevention
Policy
Organize a focus group of organizations with experience in
displacement prevention policies, complete an analysis of best practices
in jurisdictions similar to Gilroy, and adopt a displacement prevention
policy. The city will analyze potential strategies such as “tenant option to
purchase agreements” for redevelopment projects meeting specified
thresholds, a just cause eviction ordinance, and relocation agreements.
The displacement prevention policy will be reviewed for effectiveness
and revised as necessary two years after its adoption.
Quantified Objective: 100% replacement of demolished affordable
units as part of redevelopment of a site, consistent with state law.
Hold focus group and complete analysis by end of
2025 calendar year. Adopt policy by end of 2026
calendar year. Mid-term evaluation of policy two
years after adoption.
There is nothing to report for the 2023 calendar year.
The implementation status will be updated in future
years in accordance with the Program timeline.
G - 1 Collaboration with
Development Community
The City will cultivate collaborative relationships with for-profit and non-
profit development companies working in the area of affordable
housing, invite affordable housing developers and developers of
housing for special needs households to the annual developer
roundtable meeting, and create a list of housing developers, including
developers of affordable and special needs housing. The list will be
used for the annual developer roundtable meetings (or equivalent), and
to advertise development opportunities, funding opportunities, and other
educational and engagement efforts in the City.
Quantified Objective: Host an annual developer roundtable (or
equivalent) meeting. Participation of at least four developers of
affordable and special needs housing in the annual meeting.
Annual developer roundtable meeting.
Creation of developer interest list by end of 2024
calendar year.
The City restructured and created a new Housing and
Community Services Division in 2023 and will be
bringing on additional staff to help coordinate efforts
with a Fair Housing Provider and implement this
program in 2024.
G – 2
Community Outreach and
Inclusion in the Decision
Making Process
The City will encourage involvement of all Gilroy neighborhoods in the
public decision-making process through the use of various methods of
delivery, such as print media, mailers, web-based information,
accessible meetings, pop-up events, and other methods that consider
economic and cultural considerations unique to the City of Gilroy.
Provide all pamphlets and communications in English and Spanish
Quantified Objective: There are no quantified objectives associated
with this program.
Ongoing throughout General Plan implementation.
The City uses a variety of outreach methods and
community groups to engage Gilroyans in the public
decision-making process, including flyers, mailers,
web-based information, accessible meetings, pop-up
events, and other methods that consider economic
and cultural considerations unique to the City of
Gilroy. The City also makes an effort to translate
communications into Spanish.
G – 3 ADU Education
Develop and implement a comprehensive marketing program, including
educational pamphlets in both English and Spanish on the City website
and at City Hall, to advertise the benefits of ADUs, the process for
constructing ADUs, and basic responsibilities and legal requirements of
being a landlord. The City will consolidate its two ADU webpages into a
single page that has all relevant information for ADUs. To expand
housing mobility and choice, the City will focus outreach and education
in the City’s higher opportunity areas, and make adjustments as
necessary if ADU construction is low in those areas.
Quantified Objective: Increase the number of new ADUs permitted in
the City from an average of approximately 17.5 (2018-2021) to an
average of approximately 25.
Develop marketing plan by end of June 2024.
Implement marketing program by end of 2025
calendar year. Biennial review of ADU geographic
distribution. ADU webpage consolidation by the end
of 2024 calendar year.
There is nothing to report for the 2023 calendar year.
The implementation status will be updated in future
years in accordance with the Program timeline.
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Page 13 of 14
2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
G – 4 Increased Outreach in
Downtown Areas
The City will consult with local community leaders in the Downtown
Specific Plan Area to ensure community priorities are being addressed.
The City will consider the viewpoints and concerns of all neighborhoods
within Gilroy when drafting the High Speed Rail Station Area Plan and
when updating the Downtown Specific Plan.
Quantified Objective: There are no quantified objectives associated
with this program.
Upon receiving funding and availability of adequate
staffing resources to complete these area plans.
There is nothing to report for the 2023 calendar year.
The implementation status will be updated in future
years in accordance with the Program timeline.
G - 5 Housing Outreach and
Information
The City shall provide information about housing assistance, fair
housing, housing resources, and housing programs through a wide
variety of outreach methods such as workshops and webinars,
disseminating information about fair housing on the City website and in
City-owned buildings and other public locations, advertising housing
assistance information on the City website, and coordinating with the
City’s Fair Housing Service Provider to provide resources and
information at a housing resources event in the DTSP area. Pamphlets
will be made available in English and Spanish.
Geographic Targeting: Annual housing event in the DTSP area.
Quantified Objective: Provision of housing resources and information
through at least three different mediums. All information made available
in English and Spanish. Annual housing event in the DTSP. Outreach
with 150 households annually.
Update the City website with housing information as
new resources become available. Annual housing
event in the DTSP area. Conduct community
outreach workshops on housing resources on a
monthly basis on average.
In 2023, the City created a Housing and Community
Services website, providing housing resources in
production, preservation, and protection, and
centralizing other webpage information. In addition, in
2023, Gilroy held 12 workshops in both virtual and
online format to inform the Gilroy community of
housing resources. The workshops covered topics
including the California Housing Finance Agency ADU
Grant Program, Santa Clara County Empower
Homebuyers Down Payment Assistance Program,
Rebuilding Together Silicon Valley’s free home repair
program, and Project Sentinel’s tenant/landlord and
fair housing resources. The workshops were held in
English and/or Spanish, or English with Spanish
interpretation. The City also partnered with Santa
Clara County to host a housing and community
resource fair with representatives from new affordable
apartments (marketing their availability), health
resources, and other housing related and basic needs
programs. The City coordinated with SV@Home to
promote Affordable Housing Month and the
workshops. . Event and workshop flyers were
available in English and Spanish. Workshop
presentations were made available on the Housing
and Community Services website. The City achieved
outreach to 360 residents over 12 workshops in 2023.
G – 6 Unhoused Population
Education and Outreach
The City will develop a program to educate the public on the unhoused
population and homelessness through a variety of outreach methods,
create a dedicated webpage with information on unhoused resources
and efforts, and develop printed collateral for distribution at City Hall and
by code enforcement officers in the field. The City will also revamp the
monthly Unhoused Service Providers Network meeting, to coordinate
with direct unhoused service providers in the area regarding the needs
of the unhoused community, advertise and coordinate events, and
collaborate on outreach efforts.
Quantified Objective: Minimum of 3 medium of outreach. Scheduled
service provider meetings throughout the planning period.
By end of 2025 calendar year; monthly (or as
scheduled) meetings of the unhoused service
providers network.
The City created a dedicated website on the City’s
unhoused resources and efforts, including the City’s
two Quality of Life Officers, Community Plan to End
Homelessness, over a dozen unhoused resources
(e.g., the Gilroy Shelter), Emergency Housing, and
information on the monthly Unhoused Service
Providers Network (USPN), including links to monthly
USPN presentations.
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Page 14 of 14
2023 – 2031 HOUSING ELEMENT PROGRAM IMPLEMENTATION STATUS
Program
Number Program Name Program Summary (condensed)
/ Quantified Objectives Housing Element Timeline Implementation Status
(2023 Calendar Year)
G – 7 Bilingual Engagement
Given the City’s large Hispanic population, the City will increase
Spanish language engagement within city services and through
translation of outreach materials and interpretation of housing
opportunities. The City will advertise its collective bargaining unit
bilingual pay benefits to attract new staff that can converse with the
City’s Spanish speaking population.
Quantified Objective: There are no quantified objectives associated
with this program.
Immediately upon adoption of the Housing Element.
The City uses Wordly, an artificial intelligence
translation and captioning program with live two-way
translation for 50+ languages including Spanish, at
City Council and Planning Commission meetings.
Spanish interpretation is also provided at meetings
where the City anticipates a Spanish speaking
audience. The City also makes an effort to translate
newsletters and flyers into Spanish. The City
advertises bilingual pay benefits in employment
recruitments and continues to hire new bilingual staff
to help communicate with the City’s Spanish speaking
population.
G – 8 Help Center Webpage
In partnership with local nonprofit organizations, the City will develop a
Housing Help Center webpage to provide a centralized resource for
tenants and landlords to receive information on local laws, assistance to
apply for rent relief, and legal aid. This webpage will consolidate existing
information on the City’s website with additional information provided by
local service providers to best serve the needs of the Gilroy community.
Quantified Objective: There are no quantified objectives associated
with this program.
By end of 2024 calendar year
In 2023, the City created a Housing and Community
Services website, providing housing resources in
production, preservation, and protection, and
centralizing other webpage information. The City’s
Housing and Community Services website includes
several housing related resources as described under
other Housing Element program status updates. An
update regarding the Housing Help Center webpage
will be provided in the 2024 Annual Progress Report.
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Page 1 of 4
City of Gilroy
STAFF REPORT
Agenda Item Title:Approve the First Amendment to Funding Agreement
between the City and VTA for the US 101/SR 152/10th
Street Interchange Improvement Project and Adopt a
Resolution to Amend the City Budget to Reallocate
$600,000 from FY 2025 to FY 2024 in Traffic Impact
Fund (425) and Appropriate Proposed Expenditure
Amendment to Meet the Current City Funding
Obligation of the PA&ED Phase of the Project
Meeting Date:March 18, 2024
From:Jimmy Forbis, City Administrator
Department:Public Works
Submitted By:Heba El-Guindy, Public Works Director
Prepared By:Heba El-Guindy, Public Works Director
STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure
RECOMMENDATION
a) Approve the First Amendment to the Funding Agreement between the City of
Gilroy and the Valley Transportation Authority (VTA) for the US 101/SR 152/10th
Street Interchange Improvement Project (PW Project # 800770) and approve
payment to VTA in the amount of $600,000 as the City’s lump sum financial
share towards the Project Approval & Environmental Document (PA&ED) phase.
b) Adopt a Resolution of the City Council of the City of Gilroy to increase the Fiscal
Year 2024 Budget and decrease the Fiscal Year 2025 Budget by $600,000 in the
Traffic Impact Fund (425).
EXECUTIVE SUMMARY
Santa Clara County voters approved a 30-year half-cent sales tax in 2016, Measure B,
to pay for an established list of transportation improvements county-wide. Among the
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Approve First Amendment of Funding Agreement with VTA for US 101/10th St. – Hwy 101
Interchange Project
City of Gilroy City Council Page 2 of 4 December 4, 2023
Measure B funded projects is the US 101/SR 152/10th Street Interchange Improvement
Project (Project) located in Gilroy. The Valley Transportation Authority (VTA) is the lead
agency in coordination with the City of Gilroy. The Measure B Program requires that
local benefiting agencies are to provide 10%, minimum, matching funds from non-
Measure B sources. For this Project, VTA is utilizing the Measure B funds and the
City’s match is funded by Traffic Impact Fund (425).
The entire Project, including construction, is estimated to cost $50 million. However,
VTA has only secured sufficient funds for the Project Initiation and Document (PID),
Project Approval & Environmental Documents (PA&ED) and Project Specifications &
Estimate (PS&E/design) phases of the Project. The City entered into a Funding
Agreement with VTA executed on April 22, 2022 to bring the Project through the initial
PID phase. Under that Agreement, the City committed to contributing $120,000 towards
completion of the PID phase. With completion of the PID, VTA is now ready to proceed
with the PA&ED phase. The City’s match towards the PA&ED phase was assessed to
be in the amount of $600,000. It is therefore recommended that the City Council
approve the First Amendment to the Funding Agreement, committing the City to
contribute an additional $600,000, for a total commitment of $720,000 (the original
$120,000 plus the additional $600,000) to continue with the Project through the PA&ED
phase. Please refer to Attachment A for the proposed First Amendment and the 2022
Funding Agreement.
BACKGROUND
On November 8, 2016, a 30-year half-cent sales tax increase was approved by the
voters of Santa Clara County. This ballot measure was titled Measure B and proceeds
from the tax increase were designated to fund transportation and road rehabilitation
projects throughout the county.
The Measure B Highway Interchanges category includes three interchange projects in
the Gilroy area: US 101/SR 152/10th Street Interchange, US 101/Buena Vista Avenue
Interchange, and US 101/SR 25 Interchange. The scope of the US 101/SR 152/10th
Street Interchange Improvement Project includes widening of the overcrossing to
accommodate existing and future traffic volumes, adding a two-way cycle track, and re-
configuring the on and off-ramps. The Project improvements will include widening 10th
Street – SR 152 from Chestnut Street to Camino Arroyo. Preliminary alternative
interchange layouts and typical cross sections are provided under Attachment B.
VTA had initially allocated $1,000,000 of Measure B funds for the US 101/Buena Vista
Avenue Interchange for future pre-design and design activities. On August 17, 2020,
the City Council requested that VTA transfer the $1,000,000 from the US 101/Buena
Vista Avenue Interchange project to the US 101/SR 152/10th Street Interchange project.
The VTA Board of Directors approved the transfer on April 1, 2021.
On November 24, 2021, the VTA Board of Directors approved a prioritized project list
and funding for various phases of twelve separate interchange projects within the
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Approve First Amendment of Funding Agreement with VTA for US 101/10th St. – Hwy 101
Interchange Project
City of Gilroy City Council Page 3 of 4 December 4, 2023
Measure B Program. The City of Gilroy was awarded an additional $7,655,000 for the
PA&ED and PS&E phases of the US 101/SR 152/10th Street Interchange Improvement
Project. The PID is a technical report that documents the project’s scope, costs, and
schedule. The following phase, PA&ED, documents any project alternatives considered
with supporting engineering reports and discloses environmental impacts and mitigation
measures. VTA is managing these early stages on behalf of the City of Gilroy. With
completion of the PID phase, VTA is now ready to commence the PA&ED phase. The
City will provide it’s required match of $600,000 for the PA&ED phase upon Council
approval of the attached First Amendment to the Funding Agreement and approval of
the attached Resolution of funding Reallocation of $600,000 in Traffic Impact Fund
(425) from Fiscal Year 2025 to Fiscal Year 2024.
Staff recommends approval of the First Amendment of the Funding Agreement with
VTA to further the early stages of the US 101/SR 152/10th Street Interchange
Improvement Project, and associated budget amendments and appropriations.
ANALYSIS
The proposed Hwy 101/SR 152/10th Street Interchange Improvement Project will
accommodate future traffic conditions as identified in the City of Gilroy General Plan
Mobility Element and improve traffic flow to and from US 101 via 10th Street – SR 152.
Had it not been for the Measure B Program, the completion of this Project would have
been uncertain. In addition, the City benefits from VTA’s commitment to lead the
Project through the early stages of development. The City’s required matching amount
for this Measure B Project is a fraction of the total cost. On March 21, 2022, the City
Council approved a Funding Agreement with VTA to begin the Project. The initial
commitment for the City was $120,000 towards the PID phase. To keep the Project
moving forward, it is now necessary to amend the original Funding Agreement and
allow for an additional $600,000 covering the City’s financial obligation towards the
PA&ED phase.
FISCAL IMPACT/FUNDING SOURCE
The Project is primarily funded by Measure B Highway Interchanges fund. The City’s
required match is funded using the Traffic Impact Fund (425). The Project is included in
the City‘s adopted FY24 through FY28 Capital Improvement Program (CIP Project
800770) with the PA&ED phase commencing in FY25. The recommended City Budget
amendment will provide the necessary funds to meet the City’s commitment as
proposed in the First Amendment to the Funding Agreement by increasing the Fiscal
Year 2024 Budget by $600,000 and decreasing the Fiscal Year 2025 Budget by
$600,000, essentially pulling the budget forward by one fiscal year.
Attachments:
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Approve First Amendment of Funding Agreement with VTA for US 101/10th St. – Hwy 101
Interchange Project
City of Gilroy City Council Page 4 of 4 December 4, 2023
•Resolution Amending the City Budget for FY 2024 and FY 2025
•Attachment A - First Amendment and the Funding Agreement between the City
and VTA for the US 101/SR 152/10th Street Interchange Improvement Project
•Attachment B - Alternative Project Layouts and Typical Cross Sections
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ATTACHMENT
Build Alternatives – Layouts and Typical Sections
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Page 1 of 5
City of Gilroy
STAFF REPORT
Agenda Item Title:Consideration of the Arts and Culture Commission's
Public Art Campaign "For the Love of Gilroy"
Streetlight Banner Art
Meeting Date:March 18, 2024
From:Jimmy Forbis, City Administrator
Department:Administration
Submitted By:Bryce Atkins, Assistant to the City Administrator
Prepared By:Bryce Atkins, Assistant to the City Administrator
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Council approve the Arts and Culture Commission’s public art campaign, “For the Love
of Gilroy”.
EXECUTIVE SUMMARY
The Arts and Culture Commission (ACC) has prepared a proposal for a public art
campaign for banner art to be produced and displayed on the streetlight poles along
Monterey Road. The ACC is proposing as part of the program to have a fundraising
effort and culminate in an unveiling event to be held in September, if approved. The
program would feature first and foremost artists from Gilroy and students in Gilroy
Unified School District (GUSD), but other regional artists may participate depending
upon the number of design submissions. Attached to this staff report is a program
proposal developed by the ACC, as well as a fundraising plan pursuant to the Donation
and Fundraising Policy.
BACKGROUND
The City Charter currently has established the ACC’s purpose to develop a program
relating to art, literature, music and other cultural activities, and to encourage and
coordinate fundraising to support the arts and culture in and for the City of Gilroy.
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Consideration of the Arts and Culture Commission's Public Art Campaign "For the Love of Gilroy"
Banner Art
City of Gilroy City Council Page 2 of 5 March 18, 2024
As part of the budget process for FY24 and FY25, the ACC prepared, and Council
reviewed, its two-year commission workplan. The ACC Workplan included the following
goals:
•Community Outreach
•Elementary and Middle School Art Program Support
•Cultural Event
•Fundraising
The ACC began discussing a possible public art campaign that would complete or begin
a longer-term implementation of each of the four goal areas. This effort began to gather
even more steam once the City Council adopted the City’s Donation and Fundraising
Policy, allowing a structure for the ACC to work within to accomplish its purpose.
The ACC has prepared a proposed program and is now seeking Council consideration
of the proposal and any direction about the program before moving forward with
implementation.
ANALYSIS
The ACC has put together a campaign for Council consideration and approval, entitled
“For the Love of Gilroy” to solicit two-dimensional art designs from local artists which
would be printed on banners and posted on streetlight poles along Monterey Road in
Downtown Gilroy. The campaign is proposed to start in April, California’s designated
Arts, Culture and Creativity Month. The details of the program are discussed below.
For the Love of Gilroy Banners
If Council approves to proceed, the ACC and City staff will release a call for artists in
April. The call will request complete designs to be submitted per the guidelines
contained in the proposal attached to this staff report. In summary, the program will
request two-dimensional art designs with a theme of “For the Love of Gilroy”. The theme
is to promote arts, culture, and community, but is also being left open to attract a variety
of interpretations from local visual artists of all ages, backgrounds, and lived
experiences.
The call is for local artists, which will give priority to designs meeting the project
requirements by Gilroy residents and GUSD students, but may secondarily include
artists in the region (San Martin, Morgan Hill, Hollister, Salinas and San Juan Bautista),
depending upon the number of approved submittals that are received from Gilroy
residents and GUSD students.
The designs shall inspire unity, growth and positivity, and shall be the artists’ original
work. Designs shall be prohibited from displaying certain subjects or imagery as
required in other City policies, including prohibitions against obscene language or
imagery; plagiarized work; and imagery or language that is of a derogatory,
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Consideration of the Arts and Culture Commission's Public Art Campaign "For the Love of Gilroy"
Banner Art
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discriminatory, political, religious, violent, sexual (or nudity), and/or business promotion
nature.
The call for artists will be issued at the end of April, and during the month of April the
ACC’s subcommittee for this effort will work with City staff on the design and outreach to
promote the program. The artist submissions would be due in July. Towards the end of
July, the ACC will convene a special meeting to evaluate and issue its recommendation
to the City Council for approval of the final designs. The recommendations will be
provided in time for consideration on the Council’s August 5, 2024 regular meeting.
Ultimate selection of the approved signs will reside with the City Council.
The ACC is proposing to use funding from the Public Art Fund (money raised from
donations and developer in-lieu fees for public art) to purchase the reproduction and
publication rights to the selected designs, to be secured through contracts with the City,
and suggests a purchase amount of $500 for those selected to be printed into banners
and displayed as public art along Monterey Road. Given the amount of the purchase
price, and available funding that is not committed to other purposes, the ACC
recommends beginning with 12 designs to be purchased and displayed as banners.
There is a component of fundraising, discussed below, where additional designs may be
selected and banners produced if additional fundraising efforts are fruitful. Banners
would be installed beginning at the intersection of Sixth Street and Monterey Road, and
extend north along Monterey Road to Fourth Street, and south to Seventh Street,
depending upon the final number selected for banner production and posting.
Once selected by Council, staff and the ACC will notify selected artists, and proceed to
print the banners and schedule installation for the month of September. The banners
would remain up until the Veterans flags go up in November. The City will have ultimate
discretion for when and how often the public art banners are displayed.
Fundraising Plan and Partnerships
The ACC is proposing, as a component of this project, to engage the community, local
businesses, non-profit organizations, community associations, and others in a
fundraising and partnership effort. The proposed fundraising plan is attached. The intent
is to gather additional funding to purchase more designs and post more public art
banners.
Additionally, there is a proposed component for an unveiling event to be held when the
banners are posted, discussed more below. There will be opportunities for donations
and in-kind contributions/partnerships to help expand and make the event a greater
success.
Recognition for donations are proposed to be provided through inclusion of individual
and/or organizational names on event programs, public information releases,
promotional materials, and outreach efforts for the program and event.
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Consideration of the Arts and Culture Commission's Public Art Campaign "For the Love of Gilroy"
Banner Art
City of Gilroy City Council Page 4 of 5 March 18, 2024
Unveiling Event
The ACC is proposing to have an unveiling event located at the Donald “Elvis” Prieto
Downtown Pop-Up Park (Park), and the Gilroy Center for the Arts. The event, if
approved by Council, would be scheduled for September 20, 2024, from 5 pm to 9 pm.
The intent is to schedule it at the same time as one of the Third Friday Art Walks, to
help maximize the number of attendees and exposure of the banner program. The
event is proposed to have a booth there for the ACC, as well as a program including the
recognition of the local artists selected, performances by local artists, music, food and
drinks through donations, and the ACC would be seeking a partnering organization to
host a cocktail hour as a complimentary component of the unveiling event, pending
Council’s approval.
Experience Coordinating Such Efforts and Events
The ACC’s leadership, through Chair Melanie Reynisson and Vice Chair Ruben Dario
Villa, have experience in coordinating, marketing, and fundraising for such events. Prior
experience includes the La Ofrenda public art event that was held in Gilroy on October
28, 2023, as well as both participating in and taking leadership roles in other local art
events, such as the Third Friday Art Walk, among others.
This event will be a collaboration between the ACC and City staff to deliver a positive
and engaging program and City event for the community to enjoy.
ALTERNATIVES
Council may direct for the project to proceed as proposed, modify the project plan, or
direct the termination of the project. Staff recommends that the project proceed. The
proposal is innovative, engages all the workplan item efforts of the ACC as presented to
Council, and engages the community through the artistic submissions, fundraising,
partnerships, and the community event that is proposed.
FISCAL IMPACT/FUNDING SOURCE
The proposal includes an estimated total of $9,000. Below is a listing of the costs
identified in the proposal:
1. $6,000 – Public Art Fund - Purchasing rights to production and display of
selected design for twelve artists, $500 each
2. $1,500 – Public Art Fund – Printing, installation and takedown of banners
3. $1,500 – Arts and Culture Commission Fund – public unveiling event and
promotional merchandise
There may be additional costs identified as the work continues in developing the event.
Additionally, as any fundraising and in-kind services are secured, the total amount of
expenditures may increase to utilize donations and in-kind services. All funds will come
from the trust accounts of the Public Art Fund and the Arts and Culture Commission
Fund. Use of such funds do not require formal appropriations for use. As the program
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Banner Art
City of Gilroy City Council Page 5 of 5 March 18, 2024
continues to develop, and as donations and partnerships are secured, the ACC will
send correspondence to the City Council of projected totals, and updates on the
planning and progress of the program.
PUBLIC OUTREACH
This item was included on the publicly posted agenda for this meeting. Additionally, this
item was discussed at the January 9 and February 14, 2024 meetings of the ACC. If
approved, the ACC and City staff would work closely with the Communications and
Engagement Office on public outreach, promotional materials, advertisements, and
other media to share information about the program and project, as well as the unveiling
event if approved.
NEXT STEPS
If approved, the ACC subcommittee working on For the Love of Gilroy will meet with
City staff to implement the work on this public art campaign, including commencing
fundraising efforts.
Attachments:
1. Arts and Culture Commission Public Art Campaign
2. For the Love of Gilroy Public Art Campaign Fundraising Plan
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ACC Public Arts Campaign
Arts and Culture Commission, City of Gilroy
Title
For the Love of Gilroy
Summary
A public arts campaign to produce new light post flags for Downtown Gilroy, designed by local
artists and curated by the Arts and Culture Commission. The campaign will launch in April,
California’s designated Arts, Culture and Creativity Month.
Why
In 2023, the City of Gilroy proclaimed April to be Arts Culture and Creativity Month in alignment
with the State of California. Building on that momentum, the Arts and Culture Commission aims
to publicly support the development of arts and culture in Gilroy by supporting local artists,
investing in our creative economy, and beautifying our city along the way.
Scope
ACC is requesting that local visual artists submit a completed design for a light post flag that
embodies the theme “For the Love of Gilroy” promoting arts, culture, and community in Gilroy,
South County and the surrounding region. This flag should be the artists’ original artwork in
whichever 2D medium the artist feels most comfortable in. 12 artists will be selected using the
criteria outlined below. An additional 12 (max) may be added through donations and
partnerships. Final design submissions must meet design guidelines and be recommended for
approval by ACC to City Council. Council selected designs will become property of the City as
described below.
Approved designs will be printed and hung on existing light posts along Monterey Rd starting at
the 6th St. intersection and expanding North to 4th and South to 7th in Downtown Gilroy on an
ongoing, seasonal basis at the discretion of the City of Gilroy. Participating artists will be paid
$500 for rights to use their design for The Love of Gilroy Public Arts Project.
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Considerations
A. The theme “For the Love of Gilroy”, besides promoting arts, culture, and community,
has been intentionally left open-ended so as to attract a variety of interpretations from
local visual artists of all ages, backgrounds, and lived experiences.
B. “Local” is defined as artists based in Gilroy, San Martin, Morgan Hill, Hollister, Salinas,
San Juan Bautista. Generally, local artists must reside in a 30 mile radius from Gilroy, CA.
Priority will be given to designs meeting project requirements by Gilroy Residents and
GUSD students.
C. Final design submissions must meet design guidelines and be recommended for
approval by ACC to City Council.
D. Selected artists will be paid $500 for rights to use their design for The Love of Gilroy
Public Arts Project. Ownership of the designs will be through the City by contract.
E. ACC will curate and recommend for approval the selected designs based on the
following criteria
a. Design shall align with the “For the Love of Gilroy” theme promoting arts,
culture, and community
b. Design shall inspire unity, growth and positivity
c. Design shall be the artists’ original work
d. Design shall comply with the intent scope identified above
More design guidelines
●No obscene language or imagery
●No plagiarized work
●No derogatory language or imagery
●No discriminatory language or imagery
●No political imagery
●No religious imagery
●No violent imagery
●No business promotion
●No nudity
●Other conditions as may be required by the City
Process Timeline
A. Feb
a. Draft RFP
B. March
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a. Final City Council approval of For the Love of Gilroy Public Arts Project
C. April
a. City staff review of promotional materials
b. (Last week of April) Launch Campaign and Call for Artists
D. May-July
a. Artist submissions
b. (Last week of July) Review and recommendations of submissions.
E. August
a. August 5th: Council approval of final designs
b. Notify selected artists following council approval
c. Produce and install flags
F. September
a. Display and public unveiling event
Public Unveiling Event
A. Location: Center for the Arts + Popup Park
B. Date: Sep 20, 2024 5-8pm
C. Food & Beverage (Donations)
D. Materials
a. ACC/City canopy, linens, tables, chairs
E. Program
a. DJ & Cocktail hour (pending review)
b. Welcome by ACC
c. Artist recognition
d. Local Performance
Design Specifications
A. Banner Size is 23.75” x 51.50”
B. Banners are double-sided
a. Single design submitted
b. Final design will be duplicated on both sides
C. Download template below
a. PDF
b. Adobe Illustrator
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Budget
$6,000 (12) Artists selected: $500/artist
$1,500 Printing and installation
$1,500 Public unveiling event and merchandise
$9,000 Total
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Arts and Culture Commission Fundraising Plan
For the Love of Gilroy Public Art Campaign
This is the fundraising plan by the Arts and Culture Commission (ACC) for the public art campaign “For
the Love of Gilroy”, pursuant to the City of Gilroy Donation and Fundraising Policy. The fundraising plan,
and public art campaign itself, are subject to City Council approval. Fundraising activities will be carried
out by the ACC membership, with updates at each ACC meeting until the completion of the campaign.
A. Goal – The goal is to raise funds to produce more banners and allow more artist designs to be
represented. Additional goal is for funds and in-kind contributions for activities at the unveiling
event on September 20, 2024. No specific target amount is identified, though for each
additional banner $600 would need to be raised for the purchase of the design and production
costs to print the banner. No specific fundraising dollar amount has been established yet for the
unveiling event, as most of the donation requests will be for in-kind services and donations of
food, drinks, and other services that will have varying value estimates. Any funds raised above
the costs of the campaign will be placed in the Public Art Fund for the next public art project.
B. Timeframe – Fundraising and partnership efforts will commence upon Council approval to
proceed, and shall continue until August for banner funding, and up to the September 20, 2024
event for the unveiling event partnerships and funding.
C. Target Audience – The ACC is aiming to approach both private residents, local businesses, non-
profits, and community organizations to solicit donations. The ACC will also approach such
entities that provide services and supplies that may be needed or desired for the unveiling event
to contribute them as in-kind donations for the event itself.
D. Procedure for Acceptance and Reporting of Activities – The ACC shall direct financial donors to
submit their funds to the Finance Department of the City of Gilroy, or to the ACC staff liaison.
Partnerships/in-kind contributions shall be documented specifically who and what was
contributed, and the donor’s estimated value. The information shall be submitted to the Finance
Department. The Finance Department will generate receipts for the donations and partnership
contributions, consistent with the Donation and Fundraising Policy.
E. Recognition – The ACC shall recognize donors and partners on the programs and promotional
materials for the campaign and unveiling event, including a recognition banner that will be
displayed at the event. There will also be public recognition by the reading of donor and partner
names at the event during the public address.
F. Sponsorship – Not applicable; no sponsorship/naming rights opportunities are included with this
plan.
G. Signage – A banner with donor names will be displayed during the unveiling event, but no
permanent signage is proposed.
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Page 1 of 3
City of Gilroy
STAFF REPORT
Agenda Item Title:Accept the Donation of Inclusive Play Equipment
from Gilroy Rotary Clubs for the Donald "Elvis" Prieto
Downtown Pop-up Park
Meeting Date:March 18, 2024
From:Jimmy Forbis, City Administrator
Department:Administration
Submitted By:Bryce Atkins, Assistant to the City Administrator
Prepared By:Bryce Atkins, Assistant to the City Administrator
STRATEGIC PLAN GOALS Develop a Financially Resilient Organization
Ensure Neighborhood Equity from City Services
RECOMMENDATION
Council accept the donation.
BACKGROUND
City staff was notified in the latter part of November 2023 by the Rotary Club of Gilroy,
the Gilroy After-Hours Rotary, and the Gilroy Sunrise Rotary (combined, “Rotary”) of
their intent to submit to Amazon Web Services (“AWS”) a grant application for the
purchase of inclusive play equipment for one of the City’s parks. The City of Gilroy
adopted its Donation and Fundraising Policy on January 22, 2024. The nature of
Rotary’s grant from AWS and gifting of the equipment to the City constitutes a donation
as identified in the newly adopted policy.
ANALYSIS
Inclusive playground equipment are designed to include systems and components that
allow all children to play together in a rich and engaging way. An inclusive playground is
an open and safe space carefully designed to promote play among children of differing
abilities, ages, and communities. It gives children with and without any disability the
same platform to play while breaking down barriers, both physically and socially. The
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Accept the Donation of Inclusive Play Equipment from Gilroy Rotary Clubs for the Donald "Elvis"
Prieto Downtown Pop-up Park
City of Gilroy City Council Page 2 of 3 March 18, 2024
inclusion created by these parks and playgrounds encourages children, adults, and
families to experience the benefits of playing together.
While a fully inclusive playground is ideal, it is also expensive to design and construct.
Rotary was granted up to $10,000 for the purchase and installation of inclusive
playground equipment. Due to safety practices at parks, most play structures require fall
protection to be installed. This would drive the costs too high to procure and donate a
full playground structure.
To be inclusive, and to provide a centralized location for children throughout the
community, the grant application asked for the equipment to be located within the
Donald “Elvis” Prieto Downtown Pop-Up Park (Park). However, the Park does not have
infrastructure within the grassy area to facilitate inclusive installations.
Rotary, working with City staff in our Parks Division, has determined that play panels,
which may be free standing or integrated together to form a “learning wall”, would work
if located along the sidewalk through the Park, running along the northern edge nearest
Gourmet Alley. Below is an image that identifies the location of the proposed learning
wall as a red line.
The reason for having the learning wall at this location is to allow those with mobility or
balance challenges, or requiring wheelchairs and mobility assistance needs, to access
the learning wall along the concrete sidewalk. This prevents the need for walking across
the turf area, with uneven and difficult terrain for traversing with such needs.
The panels will be able to be relocated within the park, should a new design for the park
be determined and implemented. The Parks and Recreation Commission has issued a
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Accept the Donation of Inclusive Play Equipment from Gilroy Rotary Clubs for the Donald "Elvis"
Prieto Downtown Pop-up Park
City of Gilroy City Council Page 3 of 3 March 18, 2024
recommendation in support of this project, as well as the location with the
understanding that it is relocatable.
The Donation and Fundraising Policy identifies that Council, for donations worth $5,000
or more, will determine the recognition of the donation, as appropriate. Staff is
recommending the provision of a small plate to be installed on the learning wall with the
inscription below:
Donated to the Community of Gilroy by the Rotary Club of
Gilroy, Gilroy After-Hours Rotary, and the Gilroy Sunrise Rotary
ALTERNATIVES
Council may decline to receive the donation. Staff does not recommend this option, as
the inclusive play features are a positive contribution to meet the needs of a more
diverse population of children, and the equipment may be installed in both temporary
and permanent configurations.
FISCAL IMPACT/FUNDING SOURCE
Minimal financial impacts are expected of unknown amount. Staff time to install the
equipment will be required, and there may be minimal costs for installation materials.
The equipment being donated will have all the installation hardware required, and only
securing the hardware into the earth will be required, as well as a minor expense of the
recognition plate, if approved. Ongoing maintenance of the equipment will be conducted
through existing appropriations, as needed.
PUBLIC OUTREACH
The item was included on the publicly posted agenda for this meeting, and was
discussed at the February 20th meeting of the Parks and Recreation Commission.
NEXT STEPS
If approved, staff will complete the attached donation acceptance form, and when the
materials are delivered will render a donation receipt to the Rotary group. Staff will also
implement the recognition method determined by Council.
Attachments:
1. Examples of the panels being donated by Rotary.
2. Draft donation acceptance form.
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CITY OF GILROY
DONATION ACCEPTANCE FORM
Name of Donor: Rotary Club of Gilroy; Gilroy After-Hours Rotary, and
Gilroy Sunrise Rotary
Address: Rotary Club of Gilroy, PO Box 1912 City: Gilroy State: CA
Zip:95021
Description of donation: Inclusive play features from Ross Recreation,
consisting of interactive panels to be free standing or assembled as a
learning wall. Panels include the following product numbers: 184886A
Navigator Reach Panel w/ (2) Posts, Colors TBD; 184891A Bongo Reach
Panel w/ (2) Posts, Colors TBD; 184897A Marble Panel w/ (2) Posts,
Colors TBD; and 298236 Communication Board, Post Color TBD.
Donor estimate of current value: $9,292.13.
Potential immediate acquisition/installation or any on-going
maintenance or replacement cost: City staff time to install equipment.
City staff anticipates general maintenance in keeping with the entire park.
Replacement for damaged and vandalized equipment may be costs
incurred within existing budget or with property self-insurance, depending
upon level of damage.
Intended use: To be installed in the Donald “Elvis” Prieto Downtown Pop-
Up Park.
Conditions of acceptance or donor designation: The only restriction is
that it be installed in the Donald “Elvis” Prieto Downtown Pop-Up Park.
Remarks:
FOR CITY USE
Please Circle One: ACCEPTED / DENIED
For Donations under $5,000:
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Date City Administrator’s Signature
For Donations of $5,000 or more:
March 14, 2024
Date Submitted to Council Date Approved/Denied by Council
Date Mayor’s Signature
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• 100 Brush Creek Road #206, Santa Rosa, CA 95404 • (707) 538.3800 • CA Contractors
License #520752 • OR Contractors License #186870 •
www.rossrec.com
• Ross Recreation Equipment Company, Inc. •
Gilroy Activity Panels
Proposal
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3D Rendering
View 1
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View 2
3D Rendering
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View 3
3D Rendering
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View 4
3D Rendering
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Drawing Plan
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Zoomed
Drawing Plan
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Blue
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Yellow
Honey
Buttercup
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Brown
Acorn
Copper
Tan
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For posts/arches, components and clamps, ProShield® finish combines a specially formulated primer with a
high-quality, architectural-grade powdercoat top layer. The result is enhanced longevity, greater protection
against UV rays, prevention from corrosion, and improved product performance. Custom colors are available
for an additional charge.
Learn more about our Color Inspirations at playlsi.com/color-inspirations
Color Choices
Vivid colors for lively play
888.438.6574 • 763.972.5200 playlsi.com
B l u e
T an
Permalene® panels with a recycled core are a smart choice for your
playground and the environment. Available in the 16 colors shown,
the distinctive black core results from combining and recycling
colored plastic—waste that would otherwise end up in landfills.
Permalene® Color Panels
Leaf
Limon
Green
Grass
Lagoo
n
Blue
Sky
Denim
Brick
Red
Tanger
i
n
e
Yellow
Butter
c
u
p
Tan
Acorn
Gray
Limon Sky
Tangerine
Hedra® product line option. Translucent
panel provides visibility into structure as
well as light and color play.
Polycarbonate Panels
NEW
NEW
NEW
NEW
NEW
Leaf
Limon
Sprout
Denim
Blue
Pebble
Seafoam
Lagoon
Sky
Peacock
Grass
Green
Pine Green
L
Paprika
Orange
Tangerine
Yellow
Honey
Buttercup
Black
Brown
Acorn
Copper
Tan
Dune
Vanilla
White
NEWSlate
Purple
Plum
Maroon
Berry
Cranberry Red
Red
Metallic Silver
Cool Silver Matte
Matte Gray
Carbon
Color Choices
Permalene Panels
Permalene® panels with a recycled core are a smart choice for your
playground and the environment. Available in the 16 colors shown, the
distinctive black core results from combining and recycling colored
plastic—waste that would otherwise end up in landfills.
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TenderTuff Coating
For swing chains, handholds, pipe barriers, wheels,
rings, etc. Insulates against temperature extremes and
provides a safer grip surface compared to painted
metal.
Steel-Reinforced Cables
Made of tightly woven, polyester-wrapped, six-stranded
galvanized- steel cable. These abrasion-resistant, color-
stable cables are extremely durable and vandal-
resistant.
Polyethylene
For slides, tunnels, roofs, etc. The heavy-duty rotationally molded polyethylene material ensures
strength and durability while resisting cracking, fading, and peeling.
*Limon, Leaf, Denim, Brick, Tangerine, Buttercup, Acorn, Seafoam, Slate, and Granite are color blends.
Skyways & CoolTopper Shade Fabric
Designed to block up to 97% of UV rays and keep playground temperatures up to 30 degrees
cooler.
Steel Decks
The heaviest, thickest decks for long-lasting safety:
Flange-formed from 12-gauge steel with safe, rounded
corners. Reinforced with .105" x 2" ribs welded on
cross for superior strength and a consistently flat
surface.
Color Choices 10.5
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Page 1 of 1
Freestanding Play (5-12 years)
PHASE-1 Direct Bury Aluminum UNIT TOTAL
QTY NO. DESCRIPTION WEIGHT
(lb)
PRICE
(US $)
WEIGHT
(lb)
PRICE
(2024)
Freestanding Play
Learning Wall
1 184891A Bongo Reach Panel 27.0 1,080.00
1 184897A Marble Panel 54.0 2,880.00
1 184886A Navigator Reach Panel 26.0 800.00
Learning Wall Posts
4 115201A LW Post 10"Panel DB 14.0 330.00 56.0 1,320.00
Signs
1 298208A Symbol Communication Sign w/2 Posts
DB
63.0 2,095.00
SUMMARY CONCRETE
(cu-ft)
FOOTINGS
(count)
LABOR
(hours)
WEIGHT
(lb)
PRICE
(2024)
Freestanding Play (5-12 years) PHASE-1 9.0 6 3.3 226.0 8,175.00
ALL PHASES Freestanding Play 9.0 6 3.3 226.0 8,175.00
Total 9.0 6 3.3 226.0 8,175.00
Component List
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Sales Quote
613 Old Gilroy Street
Gilroy, California 95020
United States
Ship To
Gilroy, City ofShip To Name
8-12 weeksEst Lead Time
6/11/2024Quote Exp Date
3/11/2024Quote Date
00043640Quote Number
Gilroy Rotary Activity Panels - Inclusive PlayQuote Name
Gilroy Rotary PanelsOpportunity Name
7351 Rosanna Street
Gilroy, California 95020
United States
Bill To
Gilroy, City ofBill To Name
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404
p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540
caseyh@rossrec.comEmail
Casey HilbertPrepared By
Signature ______________________________________
Name ________________________________________
Title __________________________________________
Date _________________________________________
Thank you for the opportunity to quote your upcoming project. PLEASE NOTE: Quote does not include installation,
offload, site work, payment and performance bonds, engineering calculations, security/fencing, storage, permits, safety
surfacing or inspection unless otherwise noted. Unless noted, freight costs are based on semi-truck access and do not
include a lift-gate.
If ordering materials after the quoted expiration date, please request a revised quote for current pricing. Due to material
cost increases and a fluid pricing environment, Ross Recreation cannot hold pricing past the stated expiration date on this
quote.
Deposits may be required before an order can be placed depending on customer credit terms. Your purchase is subject to
the terms and conditions of this quote. Approval of this quote agrees to those terms.
$9,292.13Total
$716.00Freight Amount
$0.00Labor Amount
$717.13Tax Amount
$7,859.00Materials Amount
Net 30 On Materials ShipmentCredit Terms
9.1250%Tax Rate
Santa Clara CountyCounty/ City Tax
Quantity Product Product Description Sales
Price
Total
Price
1.00 298236 Communication Board, Post Color TBD $1,779.00 $1,779.00
1.00 PlayShaper Landscape Structures PlayShaper Activity Wall Design #1183890-01-01; Bongo Reach Panel,
Marble Panel & Navigator Reach Panel, Colors TBD $6,080.00 $6,080.00
Total Quote Amounts
Notes to Customer
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facebook.com/rossrecreation/
@rossrecreation
@rossrecreationequipment
https://www.rossrec.com/
Contact
Sales Representative: Casey Hilbert
Mobile: 831.345.8113
Email: caseyh@rossrec.com
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Page 1 of 2
City of Gilroy
STAFF REPORT
Agenda Item Title:Request for a Future Agenda Item to Adopt a
Resolution Proclaiming April 2024 as Arts, Culture
and Creativity Month
Meeting Date:March 18, 2024
From:Jimmy Forbis, City Administrator
Department:Administration
Submitted By:Bryce Atkins, Assistant to the City Administrator
Prepared By:Bryce Atkins, Assistant to the City Administrator
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Council determination about adding the request to the April 8, 2024 City Council
meeting.
BACKGROUND
The City has received the attached FAIR Memo, requesting an agenda item to be
placed on a future Council agenda. The item is requesting a resolution proclaiming April
2024 as Arts, Culture and Creativity Month.
There is no financial or staff time consumption for this request, and staff does not see
any adverse impacts administratively or operationally from this request.
The recently adopted future agenda item policy states that the item would be placed on
the agenda within 30-45 days, and that it will be agendized at least two meetings out
from when approved for a future agenda item. Due to the following reasons, the item is
being requested to be processed in a shorter timeframe:
1. The turnaround time of proclaiming the very next month as Arts, Culture, and
Creativity Month is very short.
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Request to Add a Future Agenda Item to Adopt a Resolution Proclaiming April 2024 as Arts,
Culture and Creativity Month
City of Gilroy City Council Page 2 of 2 March 18, 2024
2. The policy was just adopted and the policy terms were not known in sufficient
time for planning this request.
3. Similar proclamations have been previously approved by the City Council
4. No staff time or financial analysis is needed for this item.
The allowance of the item being heard in a shorter timeframe proposed by staff is
considered a limited exception due to the forestated reasons.
ANALYSIS
There are no anticipated financial or staff impacts from this agenda item if approved.
ALTERNATIVES
Council may decide to place the item on a future agenda, or to decline hearing the item.
FISCAL IMPACT/FUNDING SOURCE
None.
NEXT STEPS
If Council approves of the item, it will be added as a consent item on the April 8, 2024
City Council regular meeting agenda.
Attachments:
1. FAIR Memo - Resolution Proclaiming April 2024 as Arts, Culture and Creativity Month
11.1
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Contact:Zach Hilton
Zachary.Hilton@cityofgilroy.org
669-270-6232
March 18,2024
Future Agenda Item Request Memorandum-I’d like to propose that we adopt a
resolution proclaiming the month of April as “Arts,Culture,&Creativity Month”.It will be
celebrated across our region and state by government and non-profit organizations.
This will highlight our City Council goals (Develop a Financially Resilient Organization
that Relies on Local Revenues and Resources &Promote Economic Development
Activities that Create Opportunities for Quality Employment and Increase the City's Tax
Base),and shared goals of our Art’s &Culture Commission,Arts Roundtable,and SV
Creates.It will show the region that we recognize the crucial role of arts,culture,and
creativity in the lives of everyone.While recognizing that the arts and creativity support
student success and life-long learning,provide key job skills,and bring joy to our
community while strengthening our connections.
I have sample language below to pass along to the City Clerk.I am requesting that this
item be brought back as a consent calendar item,since we supported this resolution in
2023.Below is the same language as 2023 and includes updated dates.
RESOLUTION 2024-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY PROCLAIMING
APRIL 2024 AS ARTS,CULTURE,AND CREATIVITY MONTH
WHEREAS,the City of Gilroy celebrates and highlights the power of the arts and
creativity to change our lives for the better;and
WHEREAS,the Gilroy Arts &Culture Commission and SV Creates work in partnership
to support the arts and creativity in Gilroy as an essential part of our thriving community;
and
WHEREAS,the Gilroy Arts &Culture Commission,SV Creates and the Gilroy Arts
Roundtable work together to promote the value of the arts and to elevate Santa Clara
County’s creative culture;and
WHEREAS,Arts,Culture,and Creativity Month of April is the 6th annual statewide
awareness and advocacy event that recognizes the crucial role of arts,culture,and
creativity in the lives of everyone in California;and
1
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WHEREAS,the City of Gilroy appreciates our relationship with SV Creates and
recognizes that the arts and creativity support student success and life -long learning,
provide key job skills,and bring joy to our community.
NOW,THEREFORE,BE IT RESOLVED THAT the City Council of the City of Gilroy
hereby proclaims April 2024 as Arts,Culture,and Creativity Month,and encourages
everyone to celebrate the power of the arts in our community
Fiscal Impact Estimate-
Staffing Labor Estimate-
2
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