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August 5 2024 City Council Agenda PacketAugust 5, 2024 | 6:00 PM Page 1 of 6 City Council Regular Meeting Agenda CITY COUNCIL REGULAR MEETING AGENDA CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 MONDAY, AUGUST 5, 2024 | 6:00 PM MAYOR Marie Blankley COUNCIL MEMBERS Rebeca Armendariz Dion Bracco Tom Cline Zach Hilton Carol Marques Fred Tovar CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING PUBLIC COMMENTS ON AGENDA ITEMS ARE TAKEN BEFORE THE CITY COUNCIL TAKES ACTION. Please keep your comments to 3 minutes. Time restrictions may vary based on the Mayor's discretion. Send written comments on any agenda item to publiccomments@cityofgilroy.org or City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by 1 p.m. on the meeting day will be distributed to the City Council before the meeting. Comments are also available at bit.ly/3NuS1IN. In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made. If you dispute any planning or land use decision from this meeting in court, you may only raise issues you or someone else presented at this meeting's public hearing or in written letters to the City Council before the hearing. Be aware that the time to seek a judicial review of any final decision made at this meeting is defined by Section 1094.6 of the California Code of Civil Procedure. During this meeting, a Closed Session may be called under Government Code Section 54956.9 (d)(2). This will happen if, in the City's legislative body's opinion (based on current facts, circumstances, and legal advice), there's a significant risk of a lawsuit against the City. Additional materials submitted after agenda distribution are available on www.cityofgilroy.org as soon as possible. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. August 5, 2024 | 6:00 PM Page 2 of 6 City Council Regular Meeting Agenda FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204. If you need translation assistance, contact the City Clerk 72 hours before the meeting at 408-846-0204 or cityclerk@cityofgilroy.org. Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a cityclerk@cityofgilroy.org. To access written translation during the meeting, please scan the QR Code or click this link: Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace: bit.ly/3FBiGA0 Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir Use a headset on your phone for audio or read the transcript on your device. Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo. The agenda for this meeting is outlined as follows: 1. OPENING 1.1. Call to Order 1.2. Pledge of Allegiance 1.3. Invocation 1.4. City Clerk's Report on Posting the Agenda 1.5. Roll Call 1.6. Orders of the Day 1.7. Employee Introductions 2. CEREMONIAL ITEMS - Proclamations and Awards 3. COUNCIL CORRESPONDENCE (Informational Only) 4. PRESENTATIONS TO THE COUNCIL 4.1. Presentation by Caltrain 4.2. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL August 5, 2024 | 6:00 PM Page 3 of 6 City Council Regular Meeting Agenda This part of the meeting allows public address on non-agenda topics within the Council's jurisdiction. To speak, complete a Speaker's Card from the entrances and give it to the City Clerk. Speaking time ranges from 1-3 minutes based on the Mayor's discretion. Extended discussions or actions on non-agenda items are restricted by law. For Council action, the topic may be listed on a future agenda. Email written comments on non-agenda topics to publiccomments@cityofgilroy.org or mail them to City Hall, 7351 Rosanna Street, Gilroy, CA 95020, by 1:00 p.m. on the meeting day. These comments, available at City Hall, will be shared with the Council and included in the meeting record. Late submissions will be shared as soon as possible. A 10-page limit applies to hard-copy materials, but electronic submissions are unlimited. 5. REPORTS OF COUNCIL MEMBERS Council Member Bracco – Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Valley Water Joint Water Resources Committee, SCRWA Council Member Armendariz – Downtown Committee, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, Silicon Valley Clean Energy Authority JPA Board (alternate) Council Member Marques – ABAG, Downtown Committee, Gilroy Gardens Board of Directors, Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate) Council Member Hilton – CalTrain Policy Group (alternate), Silicon Valley Clean Energy Authority JPA Board, VTA Policy Advisory Committee Council Member Cline – Gilroy Economic Development Partnership (alternate), Gilroy Gardens Board of Directors (alternate), Gilroy Sister Cities Association, Gilroy Youth Task Force, Silicon Valley Regional Interoperability Authority Board, VTA Policy Advisory Committee (alternate), Visit Gilroy California Welcome Center Board, VTA Mobility Partnership Committee Council Member Tovar – Downtown Committee, Gilroy Youth Task Force (alternate), Santa Clara County Expressway Plan 2040 Advisory Board, Santa Clara Valley Water Commission, SCRWA, South County Youth Task Force Policy Team Mayor Blankley – ABAG (alternate), CalTrain Policy Group, Downtown Committee, Gilroy Economic Development Partnership, Gilroy Sister Cities Association (alternate), Gilroy Youth Task Force, Santa Clara Valley Water Joint Water Resources Committee, SCRWA, South County Youth Task Force Policy Team, VTA Board of Directors, VTA Mobility Partnership Committee 6. BOARD AND COMMISSION INTERVIEWS August 5, 2024 | 6:00 PM Page 4 of 6 City Council Regular Meeting Agenda 6.1. Interviews for Open Seats on Youth Commission for Future Appointments Scheduled for August 19, 2024 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Public Comment 3. Possible Action: Interview applicants for the Youth Commission with vacancies as of August 5, 2024. 7. CONSENT CALENDAR Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or a member of the public wishes for a separate discussion on an item, it must be requested for removal before the Council's approval vote. If removed, the item will be discussed in its original order. 7.1. Adoption of a Resolution of the City Council of the City of Gilroy Requesting the Allocation of Fiscal Year 2025 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding from the Metropolitan Transportation Commission 7.2. Adopt a Resolution to Approve the Technical Reissuance of the Multifamily Housing Revenue Bonds by the California Municipal Finance Authority for the Affordable Housing Project Located at 1520 Hecker Pass Highway 7.3. Claim of J.C. Castaneda (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim) 7.4. Claim of Roohi Eskandarian (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim) 8. BIDS AND PROPOSALS 9. PUBLIC HEARINGS 9.1. Consideration of the Report of Abatement of Weeds and Refuse Within the City of Gilroy and Adoption of a Resolution of the City Council of the City of Gilroy Confirming the Imposition of Assessment Liens Against the Land 1. Disclosure of Ex-Parte Communications 2. Staff Report: Scot Smithee 3. Open Public Hearing 4. Close Public Hearing 5. Possible Action: It is recommended that Council adopt a resolution allowing the assessment of fees, minus any qualifying objections, as reported by the Santa Clara County Weed Abatement Program. 10. UNFINISHED BUSINESS 10.1. Approval of the City’s Revised Annual Shared Cost Sidewalk Replacement Program August 5, 2024 | 6:00 PM Page 5 of 6 City Council Regular Meeting Agenda 1. Staff Report: Heba El-Guindy, Public Works Director 2. Public Comment 3. Possible Action: City Council to approve the revised Annual Shared Cost Sidewalk Replacement Program (PW Project No. 800320). 10.2. For the Love of Gilroy Public Art Campaign - Selection of Designs and Award of Intellectual Property Right Agreements in the Amount of $500 Each 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Public Comment 3. Possible Action: Council approval of the Arts and Culture Commission’s recommended award order of designs for purchase. 11. INTRODUCTION OF NEW BUSINESS 11.1. Proposal from the Gilroy Sister Cities Association for an Agreement for Services 1. Staff Report: Jimmy Forbis, City Administrator 2. Public Comment 3. Possible Action: Council consideration of approving the proposed agreement. 12. FUTURE COUNCIL INITIATED AGENDA ITEMS 13. CITY ADMINISTRATOR'S REPORTS 14. CITY ATTORNEY'S REPORTS 15. CLOSED SESSION 15.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC Sec. 54956.8 and GCC Sec. 17A.8(a)(2) Property: City-Owned 536 Acres at Hecker Pass (Including Gilroy Gardens Theme Park), 3050 Hecker Pass Highway, Gilroy, CA (APN’s: 810-17-024, 810-17-026, 810-17-029, 810-17-030, 810-17-031, 810-18-002, 810-18-013, 810-19-005, 810-19-007, 810-19-010, 810-19-011, 810-19-014) Negotiators: Jimmy Forbis, City Administrator; Victoria Valencia, Economic Development Manager Other Party to Negotiations: Chris Sutton, Select Contracts Under Negotiations: Price and terms of payment for sale or lease. 15.2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC Sec. 54956.8 and GCC Sec. 17A.8 Property: Gilroy Gardens Theme Park, 3050 Hecker Pass Highway, Gilroy, CA (APN’s: 810-17-024, 810-17-026, 810-17-029, 810-17-030, 810-17-031, 810-18-002, 810-18-013, 810-19-005, 810-19-007, 810-19-010, 810-19-011, 810-19-014) August 5, 2024 | 6:00 PM Page 6 of 6 City Council Regular Meeting Agenda Negotiators: Jimmy Forbis, City Administrator; Victoria Valencia, Economic Development Manager Other Party to Negotiations: Gilroy Gardens Family Theme Park, LLC Under Negotiations: Price and terms of payment for sale or lease. 16. ADJOURN TO OPEN SESSION Report of any action taken in Closed Session and vote or abstention of each Council Member if required by Government Code Section 54957.1 and GCC Section 17A.13(b); Public Report of the vote to continue in closed session if required under GCC Section 17A.11(5). 17. ADJOURNMENT FUTURE MEETING DATES August 2024 19 Regular Meeting - 6:00 p.m September 2024 9 Regular Meeting - 6:00 p.m 16 Regular Meeting - 6:00 p.m October 2024 7 Regular Meeting - 6:00 p.m 21 Regular Meeting - 6:00 p.m November 2024 4 Regular Meeting - 6:00 p.m 18 Regular Meeting - 6:00 p.m December 2024 9 Regular Meeting - 6:00 p.m Meetings are live streamed on the City of Gilroy’s website at gilroy.city/meetings and on YouTube at https://bit.ly/45jor03. Access the 2024 City Council Meeting Calendar at https://bit.ly/3LLzY1n. Page 1 of 3 City of Gilroy STAFF REPORT Agenda Item Title:Interviews for Open Seats on Youth Commission for Future Appointments Scheduled for August 19, 2024 Meeting Date:August 5, 2024 From:Jimmy Forbis, City Administrator Department:Administration Submitted By:Bryce Atkins, Assistant to the City Administrator Prepared By:Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION Interview applicants for the Youth Commission with vacancies as of August 5, 2024. BACKGROUND Per the current Youth Commission Bylaws, the Commission’s regular meetings typically start in late August or early September, tied to the school year. The first meeting after the summer break is scheduled for August 26, 2024, with a second meeting September 9th. There are currently five seats that have or will become vacant on September 30, 2024 (four terms ending and one resignation to-date). Staff has been actively promoting these vacancies through the City’s website and various social media platforms. ANALYSIS By the application deadline of June 30, 2024, the City received 25 applications. One of the applicants lives outside of the Gilroy Unified School District’s boundaries, and is therefore ineligible. The remaining 24 applicants are as follows, with their applications attached to this staff report. 1. Alfred James 2. Anastasia Truong 3. Anish Mishra 6.1 p. 7 of 172 Interviews for Open Seats on Youth Commission for Future Appointments Scheduled for August 19, 2023 City of Gilroy City Council Page 2 of 3 August 5, 20241 6 8 4 4. Anna Nguyen 5. Ava Santos 6. Charlotte Le 7. Cristel Misha Abarquez 8. Daniel Dias 9. Dominic Vu 10.Emiliano Vera 11.Jacob Ortega 12.Jeremy Vu 13.Joshua Kim 14.Kai Bodeman 15.Kamryn Krejdovsky 16.Karin Rodriguez Sandoval 17.Kexuan Hu 18.Laruen Lopez 19.Lizeth Gomez 20.Paige Lott 21.Reylene Rattan 22.Ryan Nguyen 23.Sofia Romero 24.Zafara Burzenski Given the significant number of on-time applications, staff is not recommending acceptance of any late applications, should they be submitted. ALTERNATIVES Council may choose to make appointments without the interviews or reschedule the interviews and/or appointments. Rescheduling is not recommended, as staff must still process and orient the selected commissioners before taking their seats at the August 26, 2024 meeting of the Youth Commission. FISCAL IMPACT/FUNDING SOURCE None. PUBLIC OUTREACH Recruitments were advertised through the City’s website and social media. This item was also included on the publicly posted agenda for this meeting. NEXT STEPS Once Council completes the interviews at this meeting, staff will then return to Council at the August 19, 2024 regular meeting for the appointment of the new commissioners. 6.1 p. 8 of 172 Interviews for Open Seats on Youth Commission for Future Appointments Scheduled for August 19, 2023 City of Gilroy City Council Page 3 of 3 August 5, 20241 6 8 4 Attachments: 1. Youth Commission Application - Alfred James 2. Youth Commission Application - Anastasia Truong 3. Youth Commission Application - Anish Mishra 4. Youth Commission Application - Anna Nguyen 5. Youth Commission Application - Ava Santos 6. Youth Commission Application - Charlotte Le 7. Youth Commission Application - Cristel Misha Abarquez 8. Youth Commission Application - Daniel Dias 9. Youth Commission Application - Dominic Vu 10.Youth Commission Application - Emiliano Vera 11.Youth Commission Application - Jacob Ortega 12.Youth Commission Application - Jeremy Vu 13.Youth Commission Application - Joshua Kim 14.Youth Commission Application - Kai Bodeman 15.Youth Commission Application - Kamryn Krejdovsky 16.Youth Commission Application - Karin Rodriguez Sandoval 17.Youth Commission Application - Kexuan Hu 18.Youth Commission Application - Laruen Lopez 19.Youth Commission Application - Lizeth Gomez 20.Youth Commission Application - Paige Lott 21.Youth Commission Application - Reylene Rattan 22.Youth Commission Application - Ryan Nguyen 23.Youth Commission Application - Sofia Romero 24.Youth Commission Application - Zafara Burzenski 6.1 p. 9 of 172 Youth Commission Application - Alfred James Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Alfred James Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: Previous member of the youth commission from 2022-2024 Leadership experience in Boy Scouts; Served as Senior Patrol Leader. List any service to the community including any prior appointments: Previous member of the youth commission from 2022-2024 Serious of community service projects conducted through Boy Scouts to support organizations such as Gilroy Rodeo, Gilroy Garlic Festival, and the San Martin Lion's Club What are your goals while serving on this Board/Commission/Committee? I hope to continue our successes from previous years, especially in assisting in community events and hosting our job fair "OpportuniTEEN," which had an attendance of over 100 individuals. I also would like to expand our efforts and push ourselves a little harder so we can do a better job of reaching the youth of Gilroy Why are you the most qualified to serve on this Board/Commission/Committee? I have previous experience of serving on this youth commission, so I know I have the best understanding of how meetings work and how to get things done efficiently and on time. I also have experience with engaging in youth activities and promoting youth events through the commission and boy scouts. School: Dr. TJ Owens' Gilroy Early College Academy / Grade: 12th 6.1 p. 10 of 172 Youth Commission Application - Alfred James Page 2 of 2  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 11 of 172 Youth Commission Application - Anastasia Truong Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Anastasia Truong Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: A recipient of the Girl Scout Silver Award which requires to create and lead a project that will have a lasting impact on the community. Also has completed the Silver Torch Award which requires holding a leadership position. A Life Scout which is the second highest ranks in Scouts BSA(previously called Boy Scouts of America). List any service to the community including any prior appointments: Volunteered for several summer camps such as the Cub Camp for Boy Scouts of America(40 hours) and Mt. Top Day Camp (41 hours). Will also be completing another year for Mt. Too Day Camp this summer. What are your goals while serving on this Board/Commission/Committee? My goals while serving on this Commission will be to help the community, learn and practice leadership, help the youth of Gilroy. I have enjoyed being in the community of Gilroy and would like to have a positive impact and improve the community for others. I also think this would be a great learning experience about organizing programs and events. Why are you the most qualified to serve on this Board/Commission/Committee? I am the most qualified to serve on this Commission because I have experience with leadership and am willing to learn. I am familiar with all of the planning and hours that goes into many events, yet having an open mind is important. Being willing to learn, in my opinion, is one of the most important qualities because someone can continue to grow and continue to get better. I feel that I am able to abide by this and ensure that I try to learn something new every time I do something. 6.1 p. 12 of 172 Youth Commission Application - Anastasia Truong Page 2 of 2 School: Dr. TJ Owens Gilroy College Academy / Grade: 9th ☐ By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 13 of 172 Youth Commission Application - Anish Mishra Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Anish Mishra Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: - Around Two years of service in Gilroy Gardens as a sales associate - Willingness to help others List any service to the community including any prior appointments: - Coaching Youth Volleyball teams at Solorsano Middle School for two years - Tutored at the Circle of Giving as well as Ciel services for around a year - I previously volunteered often at Petsmart What are your goals while serving on this Board/Commission/Committee? I would like to serve my community in a way that makes sures everyone has a positive impact while in Gilroy. Growing up around Gilroy I have met the kindest as well as the most compassionate people I've ever known. I've biked around town and it has had delicious food as well as lovely trails. If I were able to make a positive change and give back to the community that has led me to being the strong person I am today I would be overjoyed. I know that this board helps me with my goal so I want to do everything to help it. Why are you the most qualified to serve on this Board/Commission/Committee? I think I am highly qualified as I have had prior experience with many others around the city and communicating with them. I often go out , and volunteer at many places , and I have learned to quickly listen to instructions. I also have experience with my job at Gilroy Gardens which carries over to the Board due to the tasks that I must fulfill. I think most of all my drive to better the community makes me an outstanding candidate for the board. 6.1 p. 14 of 172 Youth Commission Application - Anish Mishra Page 2 of 2 School: Gilroy Early College Academy / Grade: 11th  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 15 of 172 Youth Commission Application - Anna Nguyen Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Anna Nguyen Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: Throughout the following school year, continuing into this year, I have taken up positions of Vice President for Gilroy High School's Interact Club, President of STEM Club, secretary of Book Club, a member of Rebirth the Earth, California Scholarship Federation, and Asian American Pacific Islander Club beginning freshman year in 2022. Additionally, I have served for a following of one term on the Gilroy Foundation Youth Board, The Gilroy Library Teen Advisory Board, and as Vice Chair on Gilroy High School's School Site Council. Throughout the fall of 2022 and 2023, I have also had the privilege to play for Gilroy High School's volleyball team, Junior Varsity freshman year, and Varsity sophomore year, along with playing a season of club for North Coast Volleyball Club 17U's team, while also managing an Introduction to Communications college course taught by Gavilan Community College professors on Gilroy High School's campus. List any service to the community including any prior appointments: Over the past few years, I have served and continue to serve both the Gilroy and San Jose community. Locally, I am part of Gilroy Foundation's Youth Board where we have had guest speakers discuss their career paths, organized and developed events where contributions were made to the community through local nonprofit organizations, and also selecting what local organization to donate $1,000 of Gilroy Foundation's grant money to. Additionally, I organized a STEM event for the youth at the Gilroy Library with my other Gilroy Library Teen Advisory Board Members, where we had several hands-on activity stations to explore each aspect of what STEM stands for. In the School Site Council at Gilroy High School, myself along with the council have reviewed the Gilroy High School's Safety Plan, School Improvement Plan for Student Achievement (SIPSA) and the associated budget with each category, Gilroy High School’s Mission Statement, and updating the Student Body Handout information. Additionally, I have attended service events outside of our meetings held by Gilroy Foundation, and the Gilroy Library Teen Advisory Board while also holding pop up events for Stem, Interact, and Book Club 6.1 p. 16 of 172 Youth Commission Application - Anna Nguyen Page 2 of 2 outside of school hours. In San Jose, I am serving my third year in the Our Lady of La Vang Parish Leadership. We plan and execute service events annually with Christmas in the Park, planting trees for Our City Forest, and working with Second Harvest Silicon Valley to group together and serve groceries to those in low income households. Also in the parish, I was a head performer in our Christmas Show based off of Frozen and our annual Lunar New Year Cultural Show for the youth of the parish. What are your goals while serving on this Board/Commission/Committee? During my service on the Gilroy Youth Commission, I aim to influence and nurture an environment of open mindedness, positivity, and ambitiousness through my goals of working with local nonprofit organizations. One of them being Interact, a club that fosters and promotes service above yourself, to create events in combating homelessness and assisting those in low income areas in Gilroy by providing information and developing drives and donations that directly impact these communities. Another is creating a program where we are able to promote different career paths that teens in high school can learn about with accessible and digestible media in forms such as social media, or podcast episodes. Also, creating a panel event where teens can ask live questions to the panelists, in varying career expertise or even newly graduated from high school, to learn more about specific career paths and advice while also having the opportunity to build connections with them after the event. Why are you the most qualified to serve on this Board/Commission/Committee? In applying as a commissioner on Gilroy Youth Commission for the following term of two years, I can confidently say that I am someone who is constantly in pursuit of new opportunities for growth especially as a leader and building authentic connections with others. I have done this by immersing myself in environments such as leadership positions in my school's clubs and ASB, and gratefully being a part of the various local Youth Board's in Gilroy. In doing so, I have had the privilege and experience of leading in various different settings that range from the most uptight environments, to liveliest ones of banter and camaraderie. I believe that this aspect makes me a diverse and well rounded candidate that can easily adjust and adapt to new environments especially when sudden changes arise, which are more common than I think we often realize, while also being curious and open to new ideas and rising to the occasion and the challenge rather than backing down. Along this journey of growth, I have also made an infinite amount of connections through being proactive and curious, and I am so honored to have had numerous opportunities to understand different perspectives of people in various career paths, their passions, and how they have utilized that to make an impact on their community. And so, like them, I aspire to do the same, to share my passions and goals while having the important note of service, impact, and sincerity at the forefront. School: Gilroy High School / Grade: 11th  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 17 of 172 Youth Commission Application - Ava Santos Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Ava Santos Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: 1. Committee member in student council middle school 2. Library tutor for elementary students 3. Valedictorian of Gilroy Prep School 4. Delivered the graduation speech of the 2023 class of Gilroy Prep School List any service to the community including any prior appointments: 1. Volunteered at Saint Louis Hospital by playing the violin for 5 years 2. Played violin for a senior citizen’s shelter for 3 years 3. Worked in Saint Joseph’s food pantry 4. Volunteered for the gilroy rodeo for 2 years as a member of the Gilroy Gators Swim Team. 5. Volunteered in the Special Olympics in Santa Clara County 2024 What are your goals while serving on this Board/Commission/Committee? Gilroy has a history of mass shootings and school violence. From the Gilroy Garlic Festival shooting in 2019 to the recent Christopher High School stabbing on May 22, 2024, incidents of violence are becoming more frequent in the lives of the youth. A study from USA Facts reported that in the year 2021-22, high school violence peaked at the highest with 327 shootings, 81 deaths, and 269 injuries. Violence among high school students has undoubtedly increased these past years. Silencing this truth does not create a safer environment for students. Instead, addressing school violence should be a main priority for school districts, such as promoting violence prevention, providing mental health support, including guest speakers who denounce hostility, and incorporating apps for anonymous reporting. My objectives in this committee is to reduce dangers in academic environments and create a supportive school culture that strays students away from violent tendencies. Why are you the most qualified to serve on this Board/Commission/Committee? 6.1 p. 18 of 172 Youth Commission Application - Ava Santos Page 2 of 2 One of the main reasons I applied to Dr. TJ Owen’s Early College Academy was because of its minimal record of school violence activities. As a Gilroy resident with peers who attend public high schools, I have heard an overwhelming amount of incidents regarding public aggression. Every day I step onto my school’s campus I feel assured of safety, but for others attending class may pose as a risk. After realizing this imbalanced inequality, it has driven me towards a duty to promote a safe environment for students. From being a committee member in the middle school student council, we discussed ways for students to feel secure and supported in class. As well as volunteering at a local food pantry, we gave free food to families in need. I realize I am privileged to live in a setting of comfort and stability, and I recognize the responsibility I have to create that same atmosphere for others. Having a dedication to make positive influences on others is an ability that is essential and advantageous in a team. I am eager to bring my passion and abilities onto a committee of likewise individuals who possess the same mindset of strengthening the community of Gilroy. School: Dr. TJ Owens Gilroy Early College Academy / Grade: 10th  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 19 of 172 Youth Commission Application - Charlotte Le Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Charlotte Le Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: I served my school community by taking part in ASB for two years in middle school. In 7th grade, I was the treasurer. Now, I am in high school serving students as a founder and president of the Crochet and Knitting Club. Lastly, I am on Superintendent Munshi’s new Youth Advisory Committee. By this, I have more of an idea of what is requires of me to be a good, responsible leader. List any service to the community including any prior appointments: I am on Superintendent Munshi’s Youth Advisory committee. As of now, I have served for 4 months. We are on summer break and will resume next school year. This committee is comprised of 15-20 students from many different schools who meet up every month to provide input regarding their academic and social experience. We discuss how to improve them. What are your goals while serving on this Board/Commission/Committee? I’m a youth in this community who has a desire to benefit both fellow youths and residents in our community. In doing so, I hope to gain the experience and skills necessary for myself to become a the voice of our youth. Why are you the most qualified to serve on this Board/Commission/Committee? I have what it takes to serve on this commission since I already have prior knowledge, skills, and experience needed to be someone who could actively and successfully serve our community. I also possess the willingness and enthusiasm to help students and residents of Gilroy as we have observed that there are issues. I would be honored if I were apart of the solution. I hope that you can consider me as one of your members. 6.1 p. 20 of 172 Youth Commission Application - Charlotte Le Page 2 of 2 School: Gilroy High School / Grade: 11th ☐ By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 21 of 172 Youth Commission Application - Cristel Misha Abarquez Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Cristel Misha Abarquez Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: -Hardworking -Dedicated -Leader -Communication skills List any service to the community including any prior appointments: High school volunteer activities like Run for Fitness, tutoring little kids and people my age, and being in Link Crew. What are your goals while serving on this Board/Commission/Committee? My goals while serving are getting more people to be involved in charities and activities, as well as raising awareness of teen pregnancy and drug uses, targeting the high school students, incoming freshman's and middle school students. Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve on this board/commission/committee because I want to prevent people in my age group from committing horrible life long decisions, as well as wanting to help make a better change for the people that are willing to take measures to keep there life on track such as teen moms and drug addicts. School: Gilroy High School / Grade: 11th By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I 6.1 p. 22 of 172 Youth Commission Application - Cristel Misha Abarquez Page 2 of 2 understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 23 of 172 Youth Commission Application - Daniel Dias Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Daniel Dias Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: I am currently a part of multiple other clubs, including the Youth Action Council of Morgan Hill, a branch of the same organization. In this club, I am one of the current co-vice presidents and together we run multiple events including the 50+ ball where we have around 200 guests aged 50 or above attend we create everything from the logistics to the running of the actual event, and yeah, a 4-day program where we teach up to 16-20 youth on leadership and how to grow as a leader. As well as that we have multiple other subcommittees based on applying different goals or mindsets that are pursued throughout the fiscal year. List any service to the community including any prior appointments: I have taken part in Gilroy in the setting up of the toy drive that the YMCA hosts, but currently most of my community-based contribution is based outside of Gilroy and more in Morgan Hill due to my past there and how it is a second home to me. What are your goals while serving on this Board/Commission/Committee? My goal in serving is to see myself become more connected to the community that I am surrounded in with Gilroy, living in Gilroy for almost a third of my life I have not seen a lot of contribution on my part to become a true member of the community around me and I would love to see myself grow into a person who can identify as a resident of Gilroy. Why are you the most qualified to serve on this Board/Commission/Committee? I am the most qualified to serve on this board because of my prior experience in multiple clubs as boards and my experience in logistics with setting up events and planning as a whole. Taking over from the second half of the fiscal year in the Morgan Hill Youth Action Council as vice president I had to step up and lead from my prior leaders who had left, being able to overcome 6.1 p. 24 of 172 Youth Commission Application - Daniel Dias Page 2 of 2 the difference and hole that had been left in the committee and to lead us to have successful events and excursions as well as a healthy environment. School: Gilroy High School / Grade: 12th  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 25 of 172 Youth Commission Application - Dominic Vu Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Dominic Vu Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: I am an upcoming senior attending GECA, possessing a keen ability to work in a collaborative team as I have been serving on ASB for my entire high school career. I have been a Gilroy resident my whole life and have a strong sense of understanding of our local community. Having made several contributions to the City of Gilroy, I enjoy involving myself in a multitude of voluntary community services, such as volunteering at Saint Louise Regional Hospital, tutoring students at CIEL Community Services, and helping teachers and students during school days at Brownell Middle School. List any service to the community including any prior appointments: Starting in February 2024, I regularly volunteer at Saint Louise Regional Hospital, registering patients at the front desk, assisting nurses in the med-surg, and helping doctors in the emergency room. Additionally, I tutor students at CIEL Community Services, volunteering there every Wednesday during the school year of 2023-2024. Furthermore, due to GECA’s unique school calendar, relative to the other GUSD schools, I have the opportunity to volunteer at other GUSD schools during their school days, while GECA is not in session. For example, I volunteer at Brownell Middle School during my time off, supporting students and teachers in the classroom while class is active. In the past, I have been appointed to the Gilroy Foundation’s Youth Board, but have not yet received the privilege to be appointed to the Gilroy Youth Commission. What are your goals while serving on this Board/Commission/Committee? While I have numerous goals while serving on the Youth Commission, my primary goal is to help create community events in which the youth of Gilroy can participate and take away something valuable. Firsthand, I have already seen the impact that the Youth Commission was able to make 6.1 p. 26 of 172 Youth Commission Application - Dominic Vu Page 2 of 2 in the Gilroy community, which in my opinion, is best exemplified in the Opportuniteen event hosted by members of the commission. I saw how hundreds of teens gathered together on that day and I know that each and every single one of them learned at least one new thing. As a member of the Gilroy Youth Commission, I aim to create similar events where youth can be introduced to areas outside their comfort zone and learn from them, broadening their mindset to see something greater. Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve on this Youth Commission because I am extremely devoted to making a difference in the Gilroy community. Whether an action is simple or grand, everything counts, and a difference is created over time. I want to be part of that difference, and I believe I am most qualified to be part of this team because I have already demonstrated my resolve to create a difference in other areas of Gilroy. At Brownell Middle School, I help out the teachers, at Saint Louise Regional Hospital, I help out the medical staff, and at CIEL Community Services, I help out the students. Out of these three, I believe that I have created the most impact at CIEL, not only because of the long amount of time I have been there but also because of the unique student that I received as a tutee. He was a sixth-grade student who struggled in his classes because he took a month-long trip to Mexico, and his teachers would refuse to help him when he had questions. However, when I gave him the resources he needed to succeed, he became a sharp, bright student. It wasn’t easy, but after over ten weeks of tutoring him, he was one of the best in his class. I take pride in this because I was really able to make a difference in this student’s life. When I first met him, he had all D’s and F’s, but in the end, he had A’s and B’s. This amount of growth was truly amazing and I want to work to create similar change in the lives of everyone in Gilroy, not just a single student. Therefore, I believe I am the most qualified to be a part of the Youth Commission because I have been and will continue to be devoted to creating positive change in the lives of the people of Gilroy. As an upcoming senior, this will be my last year in GUSD to truly make a difference, so I want to make it count as much as possible. School: Dr. TJ Owens Gilroy Early College Academy / Grade: 12th ☐ By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 27 of 172 Youth Commission Application - Emiliano Vera Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Emiliano Vera Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: Disciplined, hardworking, friendly, open to criticism, able to debate topics in a constructive manner List any service to the community including any prior appointments: High School Volenteer Activites I.E: Run for Fitness, Track meets, Float building, Link Crew What are your goals while serving on this Board/Commission/Committee? Help lower teen alcohol and drug use, raising awareness towards mental health issues children frequently face, along with awareness towards teen pregnancy and abusive relationships. Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified due to the fact of the many changes I want to pursue as fast as possible. Teen pregnancy is one that affects people for a lifetime and is a choice that many end up regretting and forfeit their life to, I want to bring light to this issue along with the heavy use of smoking products seen in many highschools in the U.S. School: Gilroy High School / Grade: 11th By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure 6.1 p. 28 of 172 Youth Commission Application - Emiliano Vera Page 2 of 2 under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 29 of 172 Youth Commission Application - Jacob Ortega Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Jacob Ortega Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: I’ve lived in Gilroy my whole life. I’ve been on several committees. I also am active within my community and I have a job in Gilroy. List any service to the community including any prior appointments: I have 83.5 hours of community service in Animal Care volunteering for such organizations as Garlic City Kitty Rescue. I have 4 hours of school related volunteer hours. I also have 6.5 hours in environment related community service. What are your goals while serving on this Board/Commission/Committee? My goals are to bring my insight and values to help better my community. I hope to propose beneficial ideas that I get from my unique insight as a student within my community. Why are you the most qualified to serve on this Board/Commission/Committee? I have lived in the Gilroy community my whole life. I have experience in committees that most my age do not have. My community service hours are a dedication to better my community. Also I excel within my education with over a 4.5 gpa. School: Dr TJ Owen’s Early College Acadmey / Grade: 10th By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I 6.1 p. 30 of 172 Youth Commission Application - Jacob Ortega Page 2 of 2 understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 31 of 172 Youth Commission Application - Jeremy Vu Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Jeremy Vu Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: My qualifications for this appointment are my patience, flexibility, perseverance, empathy for others, accountability, responsibility, and drive to take initiative when possible. For instance, when I am assigned a project or task I am driven to complete it as thoroughly and quickly as possible. For group tasks, I am available at most times of the day and will make sure my portion of the job is completed on time and done correctly. For example, this year I had an astronomy project with a partner and I made sure that we both completed our respective portions. The calls between us were frequent and many of the times he needed help I would be able to respond. Both of us took the initiative as soon as the project was assigned and we completed the project in four days and had plenty of time to spare before it was graded. List any service to the community including any prior appointments: Services to my community that I have completed have included helping a teacher during school with various activities after my school year has ended. For example, I have helped a seventh- grade teacher by the name of Jill Fortino by creating a photo album and a poster for her students at the end of their school year. What are your goals while serving on this Board/Commission/Committee? My goals while serving on the Youth Commission are to positively influence Gilroy's decisions that would reflect my peers' wants and needs. These goals include the wants of other students who wish to have more school funding for after-school programs, funding to ensure the cleanliness of neighborhoods as well as streets, and more parks in specific neighborhoods. Why are you the most qualified to serve on this Board/Commission/Committee? 6.1 p. 32 of 172 Youth Commission Application - Jeremy Vu Page 2 of 2 I am most qualified to serve on this Youth Board because if I am chosen for this appointment I will dedicate much of my time and energy to the goals Gilroy sets out to accomplish. I will also bring different views of the changes that my peers desire. For instance, I can relay the views of my peers by talking to them during school or after school. Moreover, I can utilize this information to understand and research what actions would be best to complete what my peers are asking of Gilroy officials. School: Gilroy Early College Academy / Grade: 9th  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 33 of 172 Arts and Culture Commission Application - Joshua Kim Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Arts and Culture Commission Name:Joshua Kim Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: Some of my qualifications for this position are my superior learning skills and my abilities to adapt to new situations and pick up on things quickly. I am also very confident in my people skills such as communication, understanding, and my positive attitude. Communication is the most important skill I have because with it it will be able to help guide our board to where we need to go, along with my other colleagues. I’ll be there to provide idead, support, and if needed some constructive criticism, while at the same time make sure everyone is heard out and that their ideas are expressed. I also do very well under pressure and when problems arise I will create compromises that ensure everyone is happy and that the board gets the job done without having to sacrifice anything during the process. My dedication to causes is also unmatched, I have participated in sports, clubs, comities, and teams for a long time now and especially during my time in high school so I have plenty experience with sticking with things even if the going gets tough. You’ll be able to count on me to get the job done! List any service to the community including any prior appointments: I have done my fair share of work for the community such as volunteer work at my high school, its various clubs like FFA and the Bioscience academy, working at sports events or lunch time activities, and even prep for dances as well as clean up. I have also done things for the city as well as other school such as tree planting, event prep and clean up, fundraising by selling plants and vegetables, and helping at the Gilroy high and city libraries. I’ve also participated in and supported multiple city programs, surveys, and conferences such as swimming lessons, bike safety, basketball, soccer, gymnastics, wrestling, and summer camps, library activities, and engineering and coding classes. I have served the community with in many different ways and would love to serve it as a member of their youth board. What are your goals while serving on this Board/Commission/Committee? 6.1 p. 34 of 172 Arts and Culture Commission Application - Joshua Kim Page 2 of 2 My goals while serving on this committee are to continue support for clubs and camps that teach the younger generations of Gilroy morals and life lessons that will stick with them throughout their lives. I hope to keep them safe but also influence to strive for more in life and to follow their dreams of succeeding. With the continued support of these projects, we can inspire the youth to pick up hobbies or meet new friends and of course leave a positive influence on them. My goal is to inspire the future generations and to help them grow into caring and responsible young adults. Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve because I know what these programs can do for kids like me. Those whose parents are immigrants from another country and have to work hard to live in this country. Those who aren’t accepted by everyone and have hard time making friends. I relate to all the little kids out there who don’t have a place to go because their parents work everyday and these programs give them a safe space to have fun and be themselves. I wish to further expand the city of Gilroy’s youth projects using my knowledge and relatability to the kids who are interested in these clubs and camps. I also want to tackle the major issues or challenges that come with it. I am most qualified because I have experienced first hand what the city had to offer and how to make it better. I am a stubborn worker who won’t let anything get in his way and won’t stop until everyone is satisfied with the results. I look forward to working with my other board members. School: / Grade: null ☐ By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 35 of 172 Youth Commission Application - Kai Bodeman Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Kai Bodeman Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: I am currently attending the Gilroy Early College Academy as a student progressing to a Junior. The two years I have been at GECA has equipped me with many qualities that build my character. Leadership, organization, confidence, and passion. I see this role of a youth board member requiring these characteristics. Looking at what the Youth Board does in our community and the events they organize. I see confidence, organization, and leadership being a key quality that is required. Presenting takes confidence, which I have taken college classes at Gavilan college. Events require organization, which GECA's rigorous curriculum has taught me. Being a part of the Youth Board is an important role in our community that takes leadership to improve Gilroy. Working as a volleyball coach has not only taught me to be a leader, but how to collaborate with others. I have been a volleyball coach for Solorsano Middle School for two years. As a coach, it was crucial for me to act as a leader, while also collaborating with other coaches. Not only was it a fun experience, but it taught me how to work as a team, while also being a leader. List any service to the community including any prior appointments: Volleyball coaching is an important service I do for the community. Not only is volleyball my favorite sport, but Solorsano is also the middle school I graduated from. I wish I got hooked onto volleyball sooner because of how fun it is. I wanted to give back to Solorsano by coaching, but to also give students the same fun experience I had with volleyball. When I look for volunteer opportunities, I look for the ones that have the biggest impact in my community. Tutoring has been another big part of my volunteering experience. It allows me to connect with the younger generations and create a bond. What are your goals while serving on this Board/Commission/Committee? 6.1 p. 36 of 172 Youth Commission Application - Kai Bodeman Page 2 of 2 After attending the intern-and-earn event created by the Youth Board, I wanted to give students, in the same position as I was, the same opportunity. In order to create these type of events, understanding your community is important. Through tutoring, I've come to acknowledge and understand the perspective of many individuals in our community. I aim to ensure the voices of our community are not only heard but given due consideration when it comes to creating policies and initiatives that address our unique challenges and aspirations. Thus contributing to a more inclusive and supportive environment for young individuals. Events such as these is what inspires fellow youth to engage actively in community affairs, fostering a sense of unity and empowerment among us. I wish to foster a sense of freedom, for the youth to openly express themselves. While also broadening my knowledge when it comes to local governance and policy making. Why are you the most qualified to serve on this Board/Commission/Committee? Over the years, I have gained a variety of experiences, skills, and a strong commitment to community engagement. I have worked through many situations with a team, in clubs, student government, and sports. Volleyball has taught me that everything is a team effort and communication is key. I am looking forward to bringing that aspect onto the youth board committee, so ideas can be presented and discussed. I am equipped with the confidence to speak my mind and collaborate efficiently with others. Tutoring allowed me to connect with the younger generations and learn their aspirations, informing me about what needs to change or be improved in our community. Beyond my skills and experiences, I am driven by a genuine passion for youth empowerment and community development. I am dedicated to creating meaningful opportunities that inspire the youth. School: Gilroy Early College Academy / Grade: 11th  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 37 of 172 Youth Commission Application - Kamryn Krejdovsky Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Kamryn Krejdovsky Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: ASB (officer positions: Sophomore Class Vice President, Junior Class President; In Leadership all three years of High School) Point person from school programs/events Participated and involvement in City of Gilroy Recreation Soccer Program Participated in CADA high school leadership camp during the summer (2023, 2024) Member of multiple school clubs (Rebirth the Earth: Vice President, Book Club: President, STEM Club: Treasurer, CSF, Interact Club) List any service to the community including any prior appointments: Helped organized Gifted Games (An event hosted at our high school where Special Ed students from Gilroy and Hollister communities can come and just have a fun day. It is like a mini olympics for them where they play games, and we introduce each school and their students. It was a very exciting experience and event, and is a way for the Special Ed students to have fun and expect a day in the school year to look forward too.) Youth soccer/field hockey coach for Infinity Sports Club Organized a book drive to benefit El Roble Elementary School Participated in Beach Cleans Ups with Save Our Shores Volunteering at my elementary school's Fall Festival, Family Bingo Nights, and Talent Shows What are your goals while serving on this Board/Commission/Committee? My goals while serving on this Board/Commission/Committee include having a good relationship between the board and the community, represent and advocate for the students/youth of our area, and increase youth programs by providing more options and improving current programs. In addition, hopefully I can improve youth engagement in our community, develop more leadership skills, and promote education and career opportunities. Why are you the most qualified to serve on this Board/Commission/Committee? 6.1 p. 38 of 172 Youth Commission Application - Kamryn Krejdovsky Page 2 of 2 I am most qualified to serve on this Youth Board because of all of my leadership experiences I already have, and hope to still improve. My leadership shows not only through at school, but also in sports. At school I am very grateful to have had the experience of participating in ASB. I was able to represent my class as an officer in my Sophomore year as the vice-president and upcoming Junior Year as the class president. In this leadership program at school I was able to have the chance to be one of two head point people for one of our dances. It was a great experience for me to have people looking to me for guidance when creating this event. I have also been able to be a part of other dances, rallies, and homecoming events where I participated and was involved in creating them. As for the sport side, on the soccer and field hockey field I help lead my teammates. Whenever a teammate has a question on the field about any positioning, defending, and attacking skills they can go to me with them. I am always glad to help them out. On the field I am the person that people can look to because I'm more of the IQ player of the game than the super fast skilled one. Leadership is one of many skills that I have excelled up to at this point, but will always have a way to improve. In addition to my leadership skills, I'm qualified for this position because I will be the one to voice my opinion and speak up for others when they are too scared to do so. I always advocate for the people that can't or decide they won't. I will be the voice of the youth no matter what. School: Gilroy High School / Grade: 11th  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 39 of 172 Youth Commission Application - Karin Rodriguez Sandoval Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Karin Rodriguez Sandoval Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: -Peer Tutor at CHS (founding member) -member of California Scholarship Federation -Speech and Debate Club -NSDA Membership -competed in Rotary Club Contest -Competed in CFL Student Congress 3 -Runner-up Champion in Informative Speaking at CFL Novice Speech Tournament -Semifinalist in Informative Speaking at CFL Speech Tournament 3 -speaker at CHS Talks -Varsity Cross Country -Awarded “Coach’s Award” on Varsity Cross Country (9th grade) - Varsity Track and Field -CHS Principal’s List -AP Scholar with Honor -Member of Journalism Club List any service to the community including any prior appointments: -volunteer librarian at the Gilroy Library -Gilroy Library Teen Advisory Board -Creek cleanups with Planet Protectors -Peer tutor at CHS student services -volunteered at Las Animas school events -volunteered at track meets at Christopher and Gilroy High -Gilroy Rodeo What are your goals while serving on this Board/Commission/Committee? My goals while serving on the Gilroy Youth Commission are to firstly advocate for youth empowerment. I want to ensure that the various perspectives are being heard and be implemented in our city. I want to foster an environment for the youth so that they can feel encouraged and confident enough to make positive choices that will benefit and innovate the community. This can be implemented by doing outreach programs and collaborating with schools to ensure that the young people in our community are involved in the decision-making process. I also want to promote community engagement by launching various events and workshops. The commission already does an excellent job with this, for example with the OpportuniTEEN event. I hope to work with other commissioners to launch other successful 6.1 p. 40 of 172 Youth Commission Application - Karin Rodriguez Sandoval Page 2 of 2 events such as these. Finally, I also plan on establishing partnerships with local organizations and businesses to maximize the impact the community can have on the youth. Why are you the most qualified to serve on this Board/Commission/Committee? I am best qualified to serve on the Gilroy Youth Commission due to a combination of my experiences, skills, and passion for the community. Firstly, I have been actively involved in the community with over 160 hours of community service ranging from creek cleanups to helping at recreational events for the city. I hope that by joining this committee I can better provide for the community. Furthermore, as a peer tutor, I work with students of different ages and a wide variety of backgrounds. Working closely with these students I am able to hear about their concerns and I hope to bring that knowledge to this committee to help advocate for the overall improvement of the city. In addition, volunteering as a peer tutor has taught me leadership qualities such as adapting to the needs of others, organization, and teamwork. Being a member of the Gilroy Library Teen Advisory Board, I already have experience working on a committee and planning events. Another reason I believe I am qualified for this position is my participation in speech and debate. I have participated in several events and contests which demonstrates my experience with public speaking. I understand that being a part of a committee involves effectively communicating ideas, which I believe is a strength of mine. Moreover, this position works with implementing policies and I have competed in Student Congresses, meaning I am familiar with policymaking. I thrive in collaborative environments and in conjunction with my academic achievements I am certain that I will work diligently to contribute to the goals of the Gilroy Youth Commission. School: Christopher High / Grade: 12th  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 41 of 172 Youth Commission Application - Kexuan Hu Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Kexuan Hu Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: I've had many opportunities to play a role in a collaborative environment, and developed strong teamwork and collaboration skills thanks to those experiences. I've worked with a diverse group of people, an example being working as a camp counsellor alongside my teachers to help create a fun and positive learning environment for elementary and middle school students at a summer camp. I'm diligent and dedicated to completing any tasks assigned to me, and my ability to listen to others and understanding their perspectives has helped me build strong relationships with people. In addition, I also possess strong communication and public speaking skills thanks to participation in my school's speech and debate club, choir, and presenting in front of my class. List any service to the community including any prior appointments: I have volunteered at Towncats, Gilroy Public Library, Christopher High School's Don Christopher was a camp counsellor for the Downbeat CSPAA summer camp,, School track meets, and the GUSD office, and I was a camp counsellor for the Downbeat CSPAA summer camp. What are your goals while serving on this Board/Commission/Committee? My goals while serving on this Board/Commission/Committee is to give back to the wonderful community of Gilroy that I grew up in, hopefully to leave a positive impact on others through my participation as a Youth Commissioner. I also hope to learn about and address issues that affect the youth and other people in my community, and to implement the invaluable experiences I will gain from this environment to help myself grow as a person. Lastly, I am eager to observe city council members and how they address and create solutions to problems within the community, and integrate that knowledge myself so that I can be an important member who is able to contribute to this commission. 6.1 p. 42 of 172 Youth Commission Application - Kexuan Hu Page 2 of 2 Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve on this commission because I have the necessarily collaborative skills to be able to effectively work together with others in the commission, I am hardworking and dedicated towards what is expected of me, I have strong communication skills, I am sociable as well as a good listener, and I am deeply committed towards making a positive impact in my community. School: Christopher High School / Grade: 11th  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 43 of 172 Youth Commission Application - Lauren Lopez Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Lauren Lopez Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: Leadership team member, participated in ASB 7 - 8th grade, Presidential Award recipient 8th grade. List any service to the community including any prior appointments: None as of yet. What are your goals while serving on this Board/Commission/Committee? My goals for serving the Youth Committee are to help the youth of Gilroy achieve a better union and make Gilroy an enriched city for everyone to enjoy. To be in this committee would be a way to give back to my community, help strengthen it, and make improvements to help it grow. I also desire to achieve better skills that can be used in future careers and situations to help improve my understanding of what it means to be involved in group discussions and incorporating different perspectives to find the best solution. Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve since I strive to make changes for the city of Gilroy. Growing up in the city, I have pondered about how it can be improved and readjusted to become a better place for not just the youth, but for all the residents of Gilroy. Everyone has thoughts and ideas on how to develop this community, and to serve this commission would be to share my thoughts and ideas on how we can make our city thrive and flourish. School: Christopher High / Grade: 9th 6.1 p. 44 of 172 Youth Commission Application - Lauren Lopez Page 2 of 2  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 45 of 172 Youth Commission Application - Lizeth Gomez Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Lizeth Gomez Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: I have managed to maintain a 4.0 GPA through all six semesters in accelerated classes at Solorsano Middle School. I have been an officer in the California Junior Scholarship Federation (CJSF) for both seventh and eighth grade. In CJSF, I learned to make speeches in front of rooms filled with other students and teachers and also make present for adults. Alongside public speaking, I also learned how to work together in small groups to plan things. I have been well involved in extracurriculars such as band for all three years of middle school, track and field for two years, and have even done yearbook. I believe that I am qualified to be a part of the Gilroy Youth Commission because I have experience in planning, working together, presenting, working hard, and I think that I am a well-rounded candidate. List any service to the community including any prior appointments: All CJSF officers, including me, have helped plan school events such as canned food drives and Penny Wars. We did two canned food drives during thanksgiving season to give food to the needy. Penny Wars was a school wide competition to raise money to give back to the Leukemia and Lymphoma Society. We planned two Penny Wars events during the spring and helped bring in around $4,000 for cancer research. Alongside planning school wide community service events, I also got more than 15 hours of volunteer work for the four semesters I participated in CJSF. I helped in cleaning classrooms, grading work for teachers, preparing rooms for state testing, helping organize the library, helping in talent shows, and more What are your goals while serving on this Board/Commission/Committee? My goals are to help raise the voices of people who are often quieted. I want to give awareness to issues that aren’t talked about as well as helping people that need it. I know that there are many issues that need to be addressed. For example, I would like to plan mental health events 6.1 p. 46 of 172 Youth Commission Application - Lizeth Gomez Page 2 of 2 for those who suffer from body dysmorphia and struggle with eating disorders, because it is an issue that is stigmatized, but so many people that I know are suffering from it. I just really want to help the people whose voices aren’t heard often. Why are you the most qualified to serve on this Board/Commission/Committee? I am qualified to serve on the Youth Commission because I know how to lead, but I also know when to sit back and listen. Even though I tend to be quiet, I know when I need to speak up and give my thoughts. I will admit that I can be shy, but I am working on it and I think that I have made great progress so far. I am confident in public speaking and am excited to be able to help my community. I think that I could be a Gilroy Youth Commissioner because I am a team player, I can listen to people, and I am eager to help those around me. School: Dr. TJ Owens Gilroy Early College Academy / Grade: 9th  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 47 of 172 Youth Commission Application - Paige Lott Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Paige Lott Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: -I am organized -I am dedicated -I am hardworking -I am math proficient List any service to the community including any prior appointments: I am a student teacher at Lauri Gray’s School of Dance. I also volunteer at Gilroy Little League. What are your goals while serving on this Board/Commission/Committee? My goal is to contribute to the development and prosperity of my community and to develop my skill sets. Why are you the most qualified to serve on this Board/Commission/Committee? I believe I can make a difference in my community and I will work hard to show that. School: GECA / Grade: 9th ☐ By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of 6.1 p. 48 of 172 Youth Commission Application - Paige Lott Page 2 of 2 Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 49 of 172 Youth Commission Application - Reylene Rattan Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Reylene Rattan Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: I am a incoming sophomore at the Gilroy Early College Academy. I am responsible and enjoy meeting new people. I am part of the student advisory committee at my school, which is part of the accreditation of my school. List any service to the community including any prior appointments: I helped out with children at Gilroy Gardens. I participated in school events at my previous middle school. What are your goals while serving on this Board/Commission/Committee? I would like to gain experience and try new things. I want to take on leadership in my community and help as many people as I can. Why are you the most qualified to serve on this Board/Commission/Committee? I am part of my school advisory committee for accreditation, which requires commitment, and jmportant aspect of any youth group. I also help my mother care for my disabled grandparents as well as spend my free time babysitting my three year old sister. My mother doesn't have much help from others so I put my best efforts in to support her. I sacrifice my time to be responsible and care for others and I would like to expand my horizons by helping even more people in my community. School: Geca / Grade: 10th 6.1 p. 50 of 172 Youth Commission Application - Reylene Rattan Page 2 of 2 ☐ By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 51 of 172 Youth Commission Application - Ryan Nguyen Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Ryan Nguyen Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: Hardworking Honest Reliable List any service to the community including any prior appointments: Regularly volunteer at the Gilroy Library, volunteering at community events. What are your goals while serving on this Board/Commission/Committee? My goals are to help improve the community by assisting with large events. For example, the Opportuniteen event allowed me to find many places to get community service hours, and I wish to help recreate something as helpful as that to the community. Why are you the most qualified to serve on this Board/Commission/Committee? I am a very determined person, and I can achieve any goal as long as I put enough effort in. School: GECA / Grade: 9th  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of 6.1 p. 52 of 172 Youth Commission Application - Ryan Nguyen Page 2 of 2 Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 53 of 172 Youth Commission Application - Sofia Romero Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Sofia Romero Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: I have been a part of Leadership at my school. In this role I have helped lead activities as well as help generate and advocate for themes of events. Another qualification I have is being an assistant teacher at my dance studio, Lauri Gray’s School of dance, where I help to teach and lead the kids in the younger classes. List any service to the community including any prior appointments: I have assisted at luigi aprea for events such as the book fair I have also worked at school sports events cleaning up. What are your goals while serving on this Board/Commission/Committee? My goal is to make a difference and ensure the people of my generation have an equal say and opinion on what happens on our community. Why are you the most qualified to serve on this Board/Commission/Committee? I am honest, a people person, and respectful, but at the end of the day I have firm beliefs that I will not stray away from. School: Christopher High School / Grade: 11th ☐By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I 6.1 p. 54 of 172 Youth Commission Application - Sofia Romero Page 2 of 2 understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 55 of 172 Youth Commission Application - Zafara Burzenski Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Zafara Burzenski Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: During middle school, I was a member of CJSF (California Junior Scholarship Federation) where we helped plan fun events and spirit weeks that students could be a part of and support the school. In 9th grade, I joined the Superintendent Youth Advisory Committee, where we help students while giving advice about how to better a student's experience at school. List any service to the community including any prior appointments: As part of the Superintendent Youth Advisory Committee, I have given input on different events that we could incorporate into schools, such as tobacco awareness and making a more welcoming environment for new students. This past year, I have been an active volunteer and worked with young kids at an art camp during Spring Break. During this time, I learned to work with kids of different ages and helped them with creative projects. What are your goals while serving on this Board/Commission/Committee? I would like to be a positive influence in my community and help students thrive while they learn and enjoy school. For example, I would like to make it easier for students to find ways to volunteer and be part of their community in Gilroy. I also want students to be able to have the resources available to them so that they can reach out if they are having trouble with studying, mental health, or any other issues. Why are you the most qualified to serve on this Board/Commission/Committee? I have leadership experience through the Superintendent Youth Advisory Committee and I'm planning to take a leadership class during this upcoming school year. I've been a part of CJSF (California Junior Scholarship Federation) and enjoy working on projects that help build a safe 6.1 p. 56 of 172 Youth Commission Application - Zafara Burzenski Page 2 of 2 community for students. I’m also a good listener and open to hearing other people’s ideas. I am able to provide valuable input during group discussions. School: Christopher High School / Grade: 10th ☐ By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 57 of 172 Page 1 of 3 City of Gilroy STAFF REPORT Agenda Item Title:Adoption of a Resolution of the City Council of the City of Gilroy Requesting the Allocation of Fiscal Year 2025 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding from the Metropolitan Transportation Commission Meeting Date:August 5, 2024 From:Jimmy Forbis, City Administrator Department:Public Works Submitted By:Heba El-Guindy, Public Works Director Prepared By:Susana Ramirez, Engineer I STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure RECOMMENDATION Adopt a resolution of the City Council of the City of Gilroy requesting the Metropolitan Transportation Commission allocation of Fiscal Year 2025 Transportation Development Act Article 3 Pedestrian/Bicycle Project funding. EXECUTIVE SUMMARY The City Council has prioritized improving bicycle and pedestrian facilities and safety conditions on Gilroy’s roadways. The Transportation Development Act Article 3 (TDA 3) provides funding annually for bicycle and pedestrian projects. Staff is proposing to adopt the attached resolution that would allow the City of Gilroy to apply for $240,000 of TDA 3 funds from the Metropolitan Transportation Commission (MTC), which will be used towards the FY25 Annual Citywide Curb Ramp Project (Project). The Project is included in the City’s 5-year Capital Improvement Program (CIP) that was approved by City Council. The Project aims to upgrade existing and install new pedestrian curb ramps to comply with the Americans with Disabilities Act (ADA). BACKGROUND 7.1 p. 58 of 172 Adoption of a Resolution of the City Council of the City of Gilroy Requesting the Allocation of Fiscal Year 2025 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding from the Metropolitan Transportation Commission City of Gilroy City Council Page 2 of 3 August 5, 2024 The TDA 3 provides funding annually for bicycle and pedestrian projects. As the regional transportation planning agency for the San Francisco Bay region, the MTC awards TDA 3 grant funding for cities to use for pedestrian and bicycle projects. MTC allows each county to determine how to use the TDA 3 funds for applicable projects. MTC sets forth policies and procedures for TDA 3 funds. All projects must be reviewed by the City’s bicycle and pedestrian advisory body as well as the City Council, and the City Council must approve the funding request. MTC reviews applications and allocates funds to eligible projects. TDA funds are eligible for the following types of projects: 1. Construction and/or engineering of a bicycle or pedestrian capital project. 2. Maintenance of a multi-purpose/Class I path that is closed to auto traffic. 3. Bicycle safety education program (not to exceed 5% of the total TDA 3 funds countywide). 4. Development of comprehensive bicycle or pedestrian facilities plans (allocations to a claimant for this purpose may not be made more than once every five years). 5. Restriping Class II bicycle lanes. The TDA 3 project must be ready to implement within one year of the application cycle. ANALYSIS Staff identified a total of 24 curb ramp locations as shown on the attached map to be included in the FY25 Annual Citywide Curb Ramp Project. Priority will be given to locations that currently lack curb ramps followed by locations which require upgrades to ensure they are ADA compliant. The actual number of ramps to be built will depend on the bids that will be received during the formal bid process. The TDA Article 3 grant requires the City’s bicycle and pedestrian advisory body to provide a recommendation for approval by the City Council. This item has been scheduled to be presented before the City’s Planning Commission, which serves as the City’s bicycle and pedestrian advisory body, on August 1, 2024. The attached resolution is required to be adopted by the City Council in order to apply for and receive the TDA 3 grant funds. ALTERNATIVES The MTC TDA 3 grant funding requires City Council adoption of a resolution before the City can apply for allocation of the funds. City Council may decide not to adopt the attached resolution to request the TDA 3 grant funds. Staff does not recommend this option as this will jeopardize the allocation of future funds. 7.1 p. 59 of 172 Adoption of a Resolution of the City Council of the City of Gilroy Requesting the Allocation of Fiscal Year 2025 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding from the Metropolitan Transportation Commission City of Gilroy City Council Page 3 of 3 August 5, 2024 FISCAL IMPACT/FUNDING SOURCE Total budget of the FY25 Annual Citywide Curb Ramp Project is $240,000, which will be funded by the TDA 3 grant, subject to the award. Any unused funds will remain available for the City to use on future eligible projects. There are no impacts to the City’s general funds. TDA grant funds are deposited in and expended out of the City’s Transportation/Mobility Grant Fund (215). NEXT STEPS Subject to the City Council adoption of the attached resolution, staff will submit the resolution to MTC for approval of the grant application and allocation of the TDA 3 grant funds. Attachments: 1. Draft Resolution 2. Attachment A - Resolution Findings 3. Attachment B - TDA 3 Fund Grant Application 4. Map of Curb Ramp Locations 7.1 p. 60 of 172 RESOLUTION NO. 2024-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY REQUESTING THE ALLOCATION OF FISCAL YEAR 2025 TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN/BICYCLE PROJECT FUNDING FROM THE METROPOLITAN TRANSPORTATION COMMISSION WHEREAS, Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 4108, Revised, entitled “Transportation Development Act, Article 3, Pedestrian/Bicycle Projects,” which delineates procedures and criteria for submission of requests for the allocation of “TDA Article 3” funding; and WHEREAS, MTC Resolution No. 4108, Revised, requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and WHEREAS, the City of Gilroy desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists; NOW, THEREFORE, BE IT RESOLVED THAT the City of Gilroy declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code, and furthermore, be it RESOLVED that there is no pending or threatened litigation that might adversely affect the project or projects described in Attachment B to this resolution, or that might impair the ability of the City of Gilroy to carry out the project; and furthermore, be it RESOLVED that the City of Gilroy attests to the accuracy of and approves the statements in Attachment A to this resolution; and furthermore, be it RESOLVED that a certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case may be, of Santa Clara County for submission to MTC as part of the countywide coordinated TDA Article 3 claim. 7.1 p. 61 of 172 Resolution No. 2024-XX Request for Fiscal Year 2025 Pedestrian/Bicycle Project Funding from MTC City Council Regular Meeting | August 5, 2024 Page 2 of 3 PASSED AND ADOPTED this 5th day of August 2024 by the following roll call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: APPROVED: ______________________________ Marie Blankley, Mayor ATTEST: Beth Minor, Interim City Clerk 7.1 p. 62 of 172 Resolution No. 2024-XX Request for Fiscal Year 2025 Pedestrian/Bicycle Project Funding from MTC City Council Regular Meeting | August 5, 2024 Page 3 of 3 CERTIFICATE OF THE CLERK I, BETH MINOR, Interim City Clerk of the City of Gilroy, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Gilroy at a Regular Meeting of said Council held on Monday, August 5, 2024, with a quorum present. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this Monday, August 5, 2024. ____________________________________ Beth Minor Interim City Clerk of the City of Gilroy (Seal) 7.1 p. 63 of 172 Page 6 Resolution No. 2024-XX Attachment A Re: Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 2025 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding Findings Page 1 of 2 1.That the City of Gilroy is not legally impeded from submitting a request to the Metropolitan Transportation Commission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is the City of Gilroy legally impeded from undertaking the project(s) described in “Attachment B” of this resolution. 2.That the City of Gilroy has committed adequate staffing resources to complete the project(s) described in Attachment B. 3.A review of the project(s) described in Attachment B has resulted in the consideration of all pertinent matters, including those related to environmental and right-of-way permits and clearances, attendant to the successful completion of the project(s). 4.Issues attendant to securing environmental and right-of-way permits and clearances for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested. 5.That the project(s) described in Attachment B comply with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.). 6.That as portrayed in the budgetary description(s) of the project(s) in Attachment B, the sources of funding other than TDA are assured and adequate for completion of the project(s). 7.That the project(s) described in Attachment B are for capital construction and/or final design and engineering or quick build project; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic and/or Class IV separated bikeway; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by the City of Gilroy within the prior five fiscal years. 8.That the project(s) described in Attachment B which are bicycle projects have been included in a detailed bicycle circulation element included in an adopted general plan, or included in an adopted comprehensive bikeway plan (such as outlined in Section 2377 of the California Bikeways Act, Streets and Highways Code section 2370 et seq.) or responds to an immediate community need, such as a quick-build project. 9.That any project described in Attachment B bicycle project meets the mandatory minimum safety design criteria published in the California Highway Design Manual or is in a National 7.1 p. 64 of 172 Page 7 Page 2 of 2 Association of City and Transportation Officials (NACTO) guidance or similar best practices document. 10. That the project(s) described in Attachment B will be completed in the allocated time (fiscal year of allocation plus two additional fiscal years). 11. That the City of Gilroy agrees to maintain, or provide for the maintenance of, the project(s) and facilities described in Attachment B, for the benefit of and use by the public. 7.1 p. 65 of 172 August 2024 Request for FY25 Ped/Bike Project Funding from MTC Page 1 Resolution No. 2024-XX Attachment B TDA Article 3 Project Application Form 1. Agency City of Gilroy 2. Primary Contact Susana Ramirez, Public Works Engineer 3. Mailing Address 7351 Rosanna St, Gilroy, CA 95020 4. Email Address Susana.Ramirez@cityofgilroy.org 5. Phone Number 408-846-0212 6. Secondary Contact (in the event primary is not available) Julie Oates, Public Works Engineer 7. Mailing address (if different) N/A☒ 8. Email Address Julie.oates@cityofgilroy.org 9. Phone Number 408-846-0413 10. Send allocation instructions to (if different from above): 11. Project Title FY25 Citywide Curb Ramp Project 12. Amount requested $240,000 13. Fiscal Year of Claim 2025 14. Description of Overall Project: 15. Project Scope Proposed for Funding: (Project level environmental, preliminary planning, and ROW are ineligible uses of TDA funds.) 16. Project Location: A map of the project location is attached or a link to an online map of the project location is provided below: Project Relation to Regional Policies (for information only) 17. Is the project in an Equity Priority Community? Yes☐ No☒ 18. Is this project in a Priority Development Area or a Transit-Oriented Community? Yes☐ No☒ This project will upgrade ADA curb ramps at various locations throughout the City to improve pedestrian facilities. Staff will prioritize locations where there are no existing curb ramps. Allocated funds will be used for the construction of the project. See attached. 7.1 p. 66 of 172 August 2024 Request for FY25 Ped/Bike Project Funding from MTC Page 2 19. Project Budget and Schedule Project Eligibility A. Has the project been reviewed by the Bicycle and Pedestrian Advisory Committee? Yes☐ No☒ If “YES,” identify the date and provide a copy or link to the agenda. If "NO," provide an explanation. Expected date: 8/1/24 B. Has the project been approved by the claimant's governing body? Yes☐ No☒ If "NO," provide expected date: 8/5/24 C. Has this project previously received TDA Article 3 funding? Yes☐ No☒ (If "YES," provide an explanation on a separate page) D. For "bikeways," does the project meet Caltrans minimum safety design criteria Yes☐ No☐ pursuant to Chapter 1000 of the California Highway Design Manual? N/A☒ E. 1. Is the project categorically exempt from CEQA, pursuant to CCR Section 15301(c), Yes☒ No☐ Existing Facility? 2. If “NO” above, is the project is exempt from CEQA for another reason? Yes☐ No☐ Cite the basis for the exemption. __________________________ N/A☒ If the project is not exempt, please check “NO,” and provide environmental documentation, as appropriate. F. Estimated Completion Date of project (month and year): June 2025 G. Have provisions been made by the claimant to maintain the project or facility, or has Yes☒ No☐ the claimant arranged for such maintenance by another agency? (If an agency other than the Claimant is to maintain the facility, please identify below and provide the agreement. H. Is a Complete Streets Checklist required for this project ? Yes☐ No☒ If the amount requested is over $250,000 or if the total project phase or construction phase is over $250,000, a Complete Streets checklist is likely required. Please attach the Complete Streets checklist or record of review, as applicable. More information and the form may be found here: https://mtc.ca.gov/planning/transportation/complete-streets Project Phase TDA 3 Other Funds Total Cost Estimated Completion (month/year) Bike/Ped Plan ENV PA&ED PS&E ROW CON $ 240,000 $ 240,000 June 2025 Total Cost $ 240,000.00 $ 240,000.00 7.1 p. 67 of 172 FY25 Citywide Curb Ramp Project Staff has identified 24 locations with missing curb ramps as potential sites for theinstallation of new ADA compliant curb ramps. The locations are subject to change and the number of curb ramps to be upgraded will depend on the low bid amount received during the formal bidding process. 4 2 2 2 2 2 1 2 2 3 2 7.1 p. 68 of 172 Page 1 of 3 City of Gilroy STAFF REPORT Agenda Item Title:Adopt a Resolution to Approve the Technical Reissuance of the Multifamily Housing Revenue Bonds by the California Municipal Finance Authority for the Affordable Housing Project Located at 1520 Hecker Pass Highway Meeting Date:August 5, 2024 From:Jimmy Forbis, City Administrator Department:Community Development Submitted By:Sharon Goei, Community Development Director Prepared By:Christie Thomas, Housing and Community Services Manager STRATEGIC PLAN GOALS Promote Safe Affordable Housing for All RECOMMENDATION Adopt a resolution of the City Council of the City of Gilroy approving the technical reissuance of multifamily housing revenue bonds in an aggregate principal amount not to exceed $40,000,000, by the California Municipal Finance Authority, for the purpose of financing or refinancing the acquisition and construction of the affordable housing project located at 1520 Hecker Pass Highway. Such adoption is solely for the purposes of satisfying the requirements of the Tax Equity and Fiscal Responsibility Act (TEFRA), the Internal Revenue Code, and the California Government Code Section 6500 regarding Joint Exercise of Powers. EXECUTIVE SUMMARY On behalf of Village at Santa Teresa, LP (the “Borrower”) and JEMCOR Development Partners, LLC (the “Developer”), the California Municipal Finance Authority (CMFA), a joint exercise of powers authority and public entity of the State of California, is conducting a public hearing under the Tax Equity and Fiscal Responsibility Act (TEFRA) on July 31, 2024, in connection with the technical reissuance of revenue bonds by the 7.2 p. 69 of 172 Adopt a Resolution to Approve the Technical Reissuance of the Multifamily Housing Revenue Bonds by the California Municipal Finance Authority for the Affordable Housing Project Located at 1520 Hecker Pass Highway City of Gilroy City Council Page 2 of 3 August 5, 20241 7 0 1 CMFA, in an amount not to exceed $40,000,000 (the “Bonds”), to finance or refinance the acquisition, construction, improvement and equipping of the multifamily affordable rental housing project located at 1520 Hecker Pass Highway at the intersection of First Street and Santa Teresa Blvd., Gilroy, California (the “Project”). Due to a delay in project completion as a result of PG&E’s delay in completing electricity connections, the maturity date of the Bonds must be extended, necessitating a technical reissuance of the Bonds, which requires an additional TEFRA hearing and City re-approval of the issuance of the Bonds. The CMFA is requesting that the City Council adopt a resolution approving the technical reissuance of the Bonds by the CMFA for the Project. BACKGROUND On August 16, 2021, the City Council of the City of Gilroy approved the issuance of revenue bonds by the CMFA via a TEFRA hearing and adoption of Resolution No. 2021-44. The staff report and Resolution are attached for reference. ANALYSIS The affordable housing project located at 1520 Hecker Pass Highway, known as Village at Santa Teresa, is a 100-unit, 100% affordable multifamily housing project, including 10 extremely low-income units, 10 very low-income units, 79 low-income units, and 1 on- site manager’s unit. With the collaboration of the Community Development staff and the Developer, the construction is now complete and the units are beginning to be occupied. The Project is ready to convert to permanent financing. However, the conversion to permanent financing has taken longer than anticipated due to PG&E’s delay in completing the electricity connections. As a result, the maturity date of the bonds must be extended. This adjustment to the bond terms requires that a technical reissuance of the bonds take place. The technical reissuance requires an additional TEFRA hearing and City re-approval of the issuance of the Bonds via a resolution. CMFA contacted City of Gilroy staff to request re-approval of the issuance of the Bonds for the Project. CMFA conducted the TEFRA hearing for the technical reissuance of the Bonds on July 31, 2024. No public comment was received. The CMFA is requesting that the City Council adopt a resolution approving the technical reissuance of the Bonds by the CMFA for the Project. ALTERNATIVES The City Council can choose not to adopt the resolution approving the technical reissuance of the Bonds by the CMFA for the Project. Staff does not recommend this action as not adopting the resolution will jeopardize the permanent financing for the Project. FISCAL IMPACT/FUNDING SOURCE 7.2 p. 70 of 172 Adopt a Resolution to Approve the Technical Reissuance of the Multifamily Housing Revenue Bonds by the California Municipal Finance Authority for the Affordable Housing Project Located at 1520 Hecker Pass Highway City of Gilroy City Council Page 3 of 3 August 5, 20241 7 0 1 The Bonds to be issued by the CMFA for the Project will be the sole responsibility of the Borrower, and the City will have no financial, legal, moral obligation, liability or responsibility for the Project or the repayment of the Bonds for the financing of the Project. All financing documents with respect to the issuance of the Bonds will contain clear disclaimers that the Bonds are not obligations of the City or the State of California, but are to be paid for solely from funds provided by the Borrower. PUBLIC OUTREACH Notice of public hearing by the CMFA was published in the Gilroy Dispatch on July 19, 2024 in compliance with local, state, and federal requirements. Attachments: 1. Draft Resolution 2. August 16, 2021 Staff Report and Resolution No. 2021-44 7.2 p. 71 of 172 RESOLUTION NO. 2024-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY APPROVING THE TECHNICAL REISSUANCE BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY OF MULTIFAMILY HOUSING REVENUE BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $40,000,000 FOR THE PURPOSE OF FINANCING OR REFINANCING THE ACQUISITION AND CONSTRUCTION OF AFFORDALBE HOUSING PROJECT AT 1520 HECKER PASS HIGHWAY AND CERTAIN OTHER MATTERS RELATING THERETO WHEREAS, Village at Santa Teresa, LP, a California limited partnership (the “Borrower”) a partnership of which JEMCOR Development Partners, LLC (the “Developer”) or a related person to the Developer is the general partner, has requested that the California Municipal Finance Authority (the “Authority”) adopt a plan of financing providing for the issuance of exempt facility bonds for a qualified residential rental project pursuant to Section 142(a)(7) of the Internal Revenue Code of 1986 (the “Code”) in one or more series issued from time to time, including bonds issued to refund such exempt facility bonds in one or more series from time to time, and at no time to exceed $40,000,000 in aggregate principal amount (the “Bonds”), to finance or refinance the acquisition, construction, improvement and equipping of a multifamily rental housing project located at 1520 Hecker Pass Highway, Gilroy, California (the “Project”); and; WHEREAS, pursuant to Section 147(f) of the Code, the issuance of the Bonds by the Authority must be approved by the City of Gilroy (the “City”) because the Project is to be located within the territorial limits of the City; and WHEREAS, the City Council of the City of Gilroy (the “City Council”) is the elected legislative body of the City and is one of the “applicable elected representatives” required to approve the issuance of the Bonds under Section 147(f) of the Code; and WHEREAS, the Authority has requested that the City Council approve the issuance of the Bonds by the Authority in order to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, dated as of January 1, 2004 (the “Agreement”), among certain local agencies, including the City; and WHEREAS, pursuant to Section 147(f) of the Code, the City Council has, following notice duly given, held a public hearing on August 16, 2021, regarding the issuance of the Bonds, did approve the issuance of the Bonds by the Authority; and WHEREAS, pursuant to Section 147(f) of the Code, the California Municipal Finance Authority has, following notice duly given, held a public hearing on July 31, 2024, regarding the technical reissuance of the Bonds because of a delay in the completion of the Project caused by PG&E’s delay in completing the electricity connections, and now requests City Council approval of the technical reissuance of the Bonds by the Authority. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Gilroy as follows: 7.2 p. 72 of 172 Resolution No. 2024-XX TEFRA Resolution City Council Regular Meeting | August 5, 2024 Page 2 of 3 1 8 8 2 Section 1. The foregoing resolutions are true and correct. Section 2. The City Council hereby approves the technical reissuance of the Bonds by the Authority. It is the purpose and intent of the City Council that this resolution constitute approval of the issuance of the Bonds by the Authority, for the purposes of (a) Section 147(f) of the Code by the applicable elected representative of the governmental unit having jurisdiction over the area in which the Project is to be located, in accordance with said Section 147(f) and (b) Section 4 of the Agreement. Section 3. The issuance of the Bonds shall be subject to the approval of the Authority of all financing documents relating thereto to which the Authority is a party. The City shall have no responsibility or liability whatsoever with respect to the Bonds. Section 4. The adoption of this Resolution shall not obligate the City or any department thereof to (i) provide any financing to acquire or construct the Project or any refinancing of the Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, construction, rehabilitation, installation or operation of the Project; (iii) make any contribution or advance any funds whatsoever to the Authority; or (iv) take any further action with respect to the Authority or its membership therein. Section 5. The officers of the City are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they deem necessary or advisable in order to carry out, give effect to, and comply with the terms and intent of this resolution and the financing transaction re-approved hereby. Section 6. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED this 5th day of August 2024 by the following roll call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: APPROVED: Marie Blankley, Mayor ATTEST: _______________________ Beth Minor, Interim City Clerk 7.2 p. 73 of 172 Resolution No. 2024-XX TEFRA Resolution City Council Regular Meeting | August 5, 2024 Page 3 of 3 1 8 8 2 CERTIFICATE OF THE CLERK I, BETH MINOR, Interim City Clerk of the City of Gilroy, do hereby certify that the attached Resolution No. 2024-XX is an original resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Gilroy at a Regular Meeting of said held on Council held Monday, Date, with a quorum present. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this Date. ____________________________________ Beth Minor Interim City Clerk of the City of Gilroy (Seal) 7.2 p. 74 of 172 City of Gilroy STAFF REPORT Agenda Item Title: Conduct a Tax Equity and Fiscal Responsibility Act (TEFRA) Public Hearing and Approval of the Issuance of Multi-family Housing Revenue Bonds by the California Municipal Finance Authority for an Affordable Housing Project Located at 1520 Hecker Pass Highway Meeting Date: August 16, 2021 From: Jimmy Forbis, City Administrator Department: Planning Division (Planning Commission Meetings) Submitted By: Karen Garner Prepared By: Kraig Tambornini Kraig Tambornini Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization  Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability  Public Engagement RECOMMENDATION Adopt a Resolution of the City Council of the City of Gilroy approving the issuance of multifamily housing revenue bonds in an aggregate principal amount not to exceed $40,000,000 for the purpose of financing or refinancing the acquisition and construction of Hecker Pass Apartments project. (Roll Call Vote) EXECUTIVE SUMMARY On behalf of JEMCOR Development Partners, LLC, an affordable housing developer (the “Developer”), the City is conducting a public hearing under the Tax and Equity 8.A Packet Pg. 63 7.2 p. 75 of 172 Fiscal Responsibility Act (“TEFRA”), in connection with the proposed issuance of revenue bonds by the California Municipal Finance Authority (the “CMFA”), a joint exercise of powers authority and public entity of the State of California, in an amount not to exceed $40,000,000 (the “Bonds”), to finance or refinance the acquisition, construction, improvement and equipping of a multifamily rental housing project located at 1520 Hecker Pass Highway, Gilroy, California (the “Project”). POLICY DISCUSSION In order for all or a portion of the bonds for this project to qualify as tax-exempt financing, the City of Gilroy must conduct a public hearing (the “TEFRA Hearing”) providing community members an opportunity to speak in favor of or against the use of tax-exempt bonds for the financing of this project. Prior to such TEFRA Hearing, reasonable notice must be provided to the members of the community. Following the close of the TEFRA Hearing, an “applicable elected representative” of the governmental unit hosting the project must provide its approval of the issuance of the bonds for the financing of the Hecker Pass Apartments project. BACKGROUND JEMCOR Development Partners, LLC, (“Borrower”) requested that the CMFA serve as the municipal issuer of the Bonds in an aggregate principal amount not to exceed $40,000,000 of tax-exempt revenue bonds. The proceeds of the Bonds will be used to finance or refinance the acquisition, construction, improvement and equipping of a multifamily rental housing project located at 1520 Hecker Pass Highway, Gilroy, California. In order for all or a portion of the Bonds to qualify as tax-exempt bonds, the City of Gilroy must conduct a public hearing (the “TEFRA Hearing”) providing for the members of the community an opportunity to speak in favor of or against the use of tax-exempt bonds for the financing of the Project. Prior to such TEFRA Hearing, reasonable notice must be provided to the members of the community. Following the close of the TEFRA Hearing, an “applicable elected representative” of the governmental unit hosting the Project must provide its approval of the issuance of the Bonds for the financing of the Project. The City conducted a prior TEFRA hearing and passed a resolution on June 21, 2021 for this project. However, the developer needed to change the financing amount. CALIFORNIA MUNICIPAL FINANCE AUTHORITY: The CMFA was created on January 1, 2004 pursuant to a joint exercise of powers agreement to promote economic, cultural and community development, through the financing of economic development and charitable activities throughout California. To date, over 320 municipalities have become members of CMFA. The City of Gilroy is already a member of the Authority. 8.A Packet Pg. 64 7.2 p. 76 of 172 The CMFA was formed to assist local governments, non-profit organizations and businesses with the issuance of taxable and tax-exempt bonds aimed at improving the standard of living in California. The CMFA’s representatives and its Board of Directors have considerable experience in bond financings. ANALYSIS Approval of the issuance of bonds associated with this project demonstrates the City is trying to support the creation and maintenance of affordable housing within the City by meeting the policies and implementation programs listed below from the City’s 2015- 2023 Housing Element: Goal H-1: Housing Production Policy H-1.1 The City shall strive to ensure adequate land is available at a range of densities to meet Gilroy’s existing and projected housing needs. Policy H-1.2 The City shall encourage the provision of a variety of housing options for Gilroy residents. Policy H-1.3 The City shall encourage a mix of housing in new development areas to avoid the overconcentration of specific housing types in some areas of the city. Policy H-1.6 The City shall continue to implement the Downtown Specific Plan and encourage and coordinate activities with the Downtown Business Association and Economic Development Corporation to encourage mixed-use development. Action H-1.C. Variety of Housing in Neighborhood Districts Action H-1.D. Facilitate Infill Development Goal H-2: Affordable Housing Policy H-2.1 The City shall encourage the provision of new affordable housing. Policy H-2.4 The City shall encourage partnerships between non-profit and for- profit housing developers to encourage affordable housing production. ALTERNATIVES The City Council can choose not to approve the resolution authorizing the issuance of the Bonds for the benefit of the Developer. Staff does not recommend this action. FISCAL IMPACT/FUNDING SOURCE The Bonds to be issued by the CMFA for the Project will be the sole responsibility of the Borrower, and the City will have no financial, legal, moral obligation, liability or 8.A Packet Pg. 65 7.2 p. 77 of 172 responsibility for the Project or the repayment of the Bonds for the financing of the Project. All financing documents with respect to the issuance of the Bonds will contain clear disclaimers that the Bonds are not obligations of the City or the State of California but are to be paid for solely from funds provided by the Borrower. The City will receive 25% of the bond issuance fee which for this project is estimated at $14,800.00 after close of funding. Funds have been historically deposited into the Housing Trust Fund account. CONCLUSION Based upon the foregoing, and in order to support affordable housing, staff recommends that the City conduct the TEFRA Hearing and adopt the resolution in favor of the issuance of the Bonds by the CMFA. PUBLIC OUTREACH A Notice of Public Hearing of the Gilroy City Council to consider the approval of the issuance of multifamily revenue bonds by the Municipal Finance Authority was published on August 6, 2021, 2021 for the August 16, 2021 Meeting in compliance with local, state and federal requirements. Attachments: 1. TEFRA Resolution - Hecker Pass Apartments Project 8.A Packet Pg. 66 7.2 p. 78 of 172 7.2 p. 79 of 172 7.2 p. 80 of 172 7.2 p. 81 of 172 Page 1 of 1 City of Gilroy STAFF REPORT Agenda Item Title:Claim of J.C. Castaneda (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim) Meeting Date:August 5, 2024 From:Jimmy Forbis, City Administrator Department:Administrative Services Submitted By:LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager Prepared By:LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, this claim is recommended for rejection. EXECUTIVE SUMMARY Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, the following claim is submitted to the City Council for rejection at the August 5, 2024 meeting: • Claim of J.C. Castaneda Attachments: 1. Claim of J.C. Castaneda 7.3 p. 82 of 172 7.3 p. 83 of 172 7.3 p. 84 of 172 7.3 p. 85 of 172 Page 1 of 1 City of Gilroy STAFF REPORT Agenda Item Title:Claim of Roohi Eskandarian (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim) Meeting Date:August 5, 2024 From:Jimmy Forbis, City Administrator Department:Administrative Services Submitted By:LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager Prepared By:LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, this claim is recommended for rejection. EXECUTIVE SUMMARY Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, the following claim is submitted to the City Council for rejection at the August 5, 2024 meeting: • Claim of Roohi Eskandarian Attachments: 1. Claim of Roohi Eskandarian 7.4 p. 86 of 172 7.4 p. 87 of 172 7.4 p. 88 of 172 Page 1 of 3 City of Gilroy STAFF REPORT Agenda Item Title:Consideration of the Report of Abatement of Weeds and Refuse Within the City of Gilroy and Adoption of a Resolution of the City Council of the City of Gilroy Confirming the Imposition of Assessment Liens Against the Land Meeting Date:August 5, 2024 From:Jimmy Forbis, City Administrator Department:Fire Submitted By:Scot Smithee Prepared By:Jonathan Crick, Deputy Fire Marshal STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION It is recommended that Council adopt a resolution allowing the assessment of fees, minus any qualifying objections, as reported by the Santa Clara County Weed Abatement Program. EXECUTIVE SUMMARY This hearing is the third part of the annual weed abatement process pursuant to Chapter 12 of the Gilroy City Code. City Council should take action on the costs associated with removing weeds on specific properties. Such costs constitute a lien on the property until paid, and according to the City Code, will be collected as part of the following tax roll. The City approved the County’s contract for weed abatement services and associated fees at its February 5, 2024 meeting. At the April 15, 2024 meeting, the City Council set May 15th as the deadline to abate weeds for locations identified on the property abatement list. Properties inspected and found in compliance were assessed the regular inspection fee. Those locations not abated before the May 15, 2024 deadline were assessed additional fees as noted in the staff report below. BACKGROUND 9.1 p. 89 of 172 Consideration of the Report of Abatement of Weeds and Refuse Within the City of Gilroy and Adoption of a Resolution of the City Council of the City of Gilroy Confirming the Imposition of Assessment Liens Against the Land City of Gilroy City Council Page 2 of 3 August 5, 20241 6 9 1 Resolution 2024-06 was adopted by Council on February 5, 2024, to declare weeds a nuisance and to begin the annual weed abatement process. Under a contract with the County’s Office of Vegetation Management, the County Weed Abatement Program provides the weed abatement listing, letters of notification, lot inspections, and documentation and arranges abatement services if needed. After Resolution 2024-06 was adopted, the County Weed Abatement Program created a list of lots requiring abatement. This includes lots on the previous list that have had failed inspections for the past three (3) years and additional lots added based on non-abatement during the prior season. All owners of the lots listed were sent a weed abatement notice, fee information, and an instruction letter package. On April 15, 2024, a public hearing was held to allow any owner of a listed lot to remove their lot from the program. Subsequently, Resolution 2024-19 was adopted, approving the list of properties subject to weed abatement and setting the abatement deadline to May 15, 2024. The County conducted its inspections after the May 15th deadline. Property owners could communicate directly with the County if they had problems getting their lot abated. Any lot found with weeds after the deadline was sent a notice, and a failed inspection fee was assessed. The property owners were given an additional two weeks to perform abatement before becoming subject to abatement by the County. ANALYSIS Pursuant to Gilroy City Code Section 12.54, attached is a report of the inspected lots, those assessed a failed inspection fee, and those that have been abated thus far. All sites on the list are assessed the $96 inspection fee. The sites with failed inspections are assessed an additional failed inspection fee of $546, and the lots that required abatement are assessed an additional $884 administrative fee and the contractor’s abatement charge. For 2024, there are a total of 150 properties on the list, a reduction of 11 since 2023. In 2016, there were 297 properties on the list. As properties are developed, we expect to see fewer properties on the weed abatement list in the future. For 2024, 116 lots were assessed only the $96 fee, an increase of 34 lots since last year. Thirty-one lots were assessed for the inspection and failed inspection fee for a total of $642, an increase of 9 from last year. Two lots were assessed, all the fees described above, as well as the administrative fee and the actual cost of abatement, a decrease of 23 lots in this category. One lot was charged various fees depending on the level of service. Some in this category were from the previous year and were added to the list after the public hearing in August 2023. Overall, there is a gradual trend of reducing the total number of properties on the list, and the number of properties assessed higher dollar amounts compared to previous years. The property owners listed for fee assessment were sent a copy of the proposed assessment against their property in July. They have been allowed to call, email, or meet with the Deputy Fire Marshal and County Weed Abatement Program Manager on or before August 5, 2024, to discuss, object to, or obtain additional information about their assessment. Any property owner that did not object or did not provide a substantial 9.1 p. 90 of 172 Consideration of the Report of Abatement of Weeds and Refuse Within the City of Gilroy and Adoption of a Resolution of the City Council of the City of Gilroy Confirming the Imposition of Assessment Liens Against the Land City of Gilroy City Council Page 3 of 3 August 5, 20241 6 9 1 reason why they should not be assessed still has an opportunity to raise objections at the lien hearing. Any property owner who met with, called, or emailed their objection and determined there was a mistake or cause for dismissing the assessment fee will be presented to the City Council for their consideration. The proposed resolution to process the assessment report, including modifications, if any, is recommended for approval. ALTERNATIVES There are no alternatives since this process is dictated by Chapter 12 of the Gilroy City Code. Property owners may have many reasons that their lot was not abated; however, unless the County made a mistake in identifying a lot’s ownership, there are few acceptable reasons to waive the County’s fees. All owners were notified of deadlines and costs, as required by the City Code. FISCAL IMPACT/FUNDING SOURCE The weed abatement program is an annual workplan item of the Fire Department which contracts with the County of Santa Clara for the services. Adopting the resolution authorizes the County Assessor’s office to levy the assessments as liens on the listed properties to be paid by owners and collected by the County via annual property tax bills. If the County does not collect adequate funds to meet the program budget, they can prorate the shortfall to the cities participating in the program based on the percentage of the properties from each City compared to the total number of properties in the program. It will not be known until later in the year if there is a shortfall since abatement activity will continue through October. To date, the program has operated through cost recovery administered by the County. PUBLIC OUTREACH The Communication and Engagement Manager has sent out weed abatement wildfire safety messaging in March and May. Targeted mailers and letters have been mailed in May, June, and July and are expected to continue as needed. The Fire Prevention Division webpage has been updated. NEXT STEPS This is the final step in this year’s planned abatement process. However, if more assessments are needed for this year, a secondary assessment hearing may be held. Otherwise, any new assessments would be included in next year’s process. Attachments: 1. Draft Resolution 2. 2024 Gilroy Assessment Report 9.1 p. 91 of 172 RESOLUTION NO. 2024-XX 1 8 7 2 RESOLUTION NO. 2024-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY CONFIRMING THE REPORT OF THE CHIEF OF THE FIRE DEPARTMENT SETTING FORTH THE DESCRIPTION OF PROPERTY, NAMING THE OWNERS THEREOF, AND THE COST OF ABATING THE NUISANCE CAUSED BY THE GROWING OF WEEDS AND ACCUMULATION OF REFUSE ON THE PROPERTY, AND PROVIDING THAT SUCH COST SHALL CONSTITUTE ASSESSMENTS AGAINST THE LAND WHEREAS, pursuant to Article III of Chapter 12 of the Gilroy City Code, the City Council of the City of Gilroy did on February 5, 2024 adopt Resolution No. 2024-06 designating certain weeds growing or existing in the City of Gilroy, and refuse accumulating in the City, to be a public nuisance and ordering the Chief of the Fire Department to give notice of the passage of said resolution by posting and publication in the same manner and for the same time as set forth in Section 12.48 of said code, and the Chief of the Fire Department did cause said notice to be so given; and WHEREAS, pursuant to Resolution No. 2024-06, the property owners as stated on the latest tax assessor's roll of the lots or parcels determined to have weeds growing or existing, and/or refuse accumulating were duly noticed that: (1) said weeds and refuse have been determined to constitute a public nuisance, (2) a public hearing would be held at which the City Council would hear and consider any and all objections to the proposed destruction or removal of said weeds or refuse, and (3) weeds and refuse not removed by the property owners will be removed by City authorities, in which case the cost of such destruction and/or removal will be assessed upon the lots and lands from which, or from the front or rear of which, such weeds and accumulation of refuse have been destroyed or removed, and such costs will constitute a lien upon such lots or lands until paid, and will be collected upon the next tax roll upon which general municipal taxes are collected; and WHEREAS , the City Council fixed April 15, 2024, at the hour of 6:00 o'clock p.m., or as soon as thereafter, in the Council Chambers in the City Hall at 7351 Rosanna Street, 9.1 p. 92 of 172 RESOLUTION NO. 2024-XX 1 8 7 2 in the City of Gilroy, as the time and place for the hearing provided for in Section 12.50 of said Code, and the notice given included a statement of the said time and place of hearing; and WHEREAS, the hearing was held on that date in accordance with the City Code and no objections were made to the proposed removal and destruction of the weeds and refuse, and the City Council thereafter adopted Resolution 2024-19 requiring the Chief of the Fire Department to abate said nuisance by having the weeds destroyed and the refuse removed as provided in Section 12.51 of the Gilroy City Code; and WHEREAS, the Chief of the Fire Department has filed his report with the City Council, setting forth the actions taken in abating the nuisance, stating an account of the cost of the abatement and an assessment list and identification of each separate lot or parcel of land by description, together with the expense proposed to be assessed against each separate lot or parcel and the name of the owners or reputed owners ("Owners") thereof attached hereto as Exhibit “A” and incorporated herein by this reference; and WHEREAS, it appears that the Chief of the Fire Department has taken all actions required of him in abating said nuisance and removing said weeds and refuse and that the cost thereof as shown in said report is correct and should be confirmed; and WHEREAS, the City Clerk fixed August 5, 2024 at the hour of 6:00 o'clock p.m., or as soon thereafter as the item can be heard, in the Council Chambers in the City Hall at 7351 Rosanna Street, in the City of Gilroy, as the time and place for the hearing provided for in Section 12.53 of Gilroy City; and WHEREAS, the Owners were duly noticed of the hearing, at which the City Council would be presented with the report and assessment list for consideration and confirmation, the abatement costs proposed to be assessed upon the Owners and the right of all persons interested, having any objections to the report and assessment list, or to any matter or thing contained therein, to appear and be heard; and 9.1 p. 93 of 172 RESOLUTION NO. 2024-XX 1 8 7 2 WHEREAS, this hearing was held in accordance with the Gilroy City Code. NOW THEREFORE, BE IT RESOLVED, that a certified copy of this resolution and of the report of the Chief of the Fire Department be turned over to the County Director of Finance, who constitutes the Assessor and Tax Collector for the City of Gilroy, and the amounts shown on said report as the cost of the removal of the weeds and refuse from each of the respective properties and certified as unpaid shall be and constitute a lien on the property for the amount of such assessment respectively, and the Assessor and Tax Collector add the amount thereof to the next regular bill for taxes levied against respective lots and parcels of land for municipal purposes. PASSED AND ADOPTED on this 5th day of August 2024 by the following roll call vote: AYES: COUNCILMEMBERS: NOES:COUNCILMEMBERS: ABSENT:COUNCILMEMBERS: APPROVED: ATTEST:Marie Blankley, Mayor Beth Minor, Interim City Clerk 9.1 p. 94 of 172 2024 WEED ABATEMENT PROGRAM ASSESSMENT REPORT CITY OF GILROY Situs APN OWNER ADDRESS TAX ROLL AMT Exhibit A 575 Southside Dr Ste C GILROY 95020Sunset Hills Development Llc $642.00Hecker Pass1 783-03-070 575 Southside Dr Ste C GILROY 95020Sunset Hills Development Llc $96.00Winter Green83512 783-03-077 2485 Hecker Pass Hwy GILROY 95020-8802Hoey Ranch Company $96.00Hecker Pass3 783-04-032 2478 N Stevens Ave ROSEMEAD 91770-2947Yang, Di P $96.00Sunrise8204783-20-049 1885 Hollyhock Ln GILROY 95020-0000Ross, Richard John Iii $96.00Hollyhock18855783-45-014 Po Box 5175 Aramco Mc DHAHRAN SAUDI ARABIA 31311Sevilla, Jerry M And Cunanan ,$642.00Mantelli19206783-45-016 10440 S De Anza Blvd Ste D5a CUPERTINO 95014Enterprise Rei 8 Llc $642.00Hollyhock7783-45-044 P O Box 608 LOS GATOS 95030Ahmadi, Aminreza $96.00Wildrose23208783-46-039 682 Kaweah Ave CLOVIS 93619Le, Anh $642.00Strawberry85659783-46-079 24168 Big Basin Wy SARATOGA 95070Enterprise Rei 8 Llc $8,339.54Sunflower010783-47-003 1463 Pheasant Dr GILROY 95020-8219Palmer, Mary L $642.00Pheasant146311783-50-058 1355 St Francis St REDWOOD CITY 94061Vargas, Anabel And Gomez , Manuel $96.00Wild Iris874512 783-52-032 1350 Peregrine Dr GILROY 95020-0000Torres, Alicia S $642.00Peregrine135013783-55-021 9246 Dove Ct GILROY 95020-0000Ayala, Daniel J And Elizabeth L $96.00Dove924614783-57-004 9231 N Egret Ct GILROY 95020-0000Codiga, Richard And Scott-codiga ,$96.00Egret923115783-58-044 606 Altino Blvd SAN JOSE 95136Issakhani, Mediko And Robert $96.00Banyan236316783-64-029 3344 Meadowlands Ln SAN JOSE 95135-1624Gharibadeh, Ramsin $96.00Banyan233317783-64-032 2121 Cruden Bay Way GILROY 95020-0000Karbalaeinematmoeini, Amirhossein $642.00Banyan235418783-65-022 6971 Spumante Way GILROY 95020-0000Nguyen, Henry H Et Al $642.00Carob182019783-72-017 Page 1Report Date: 7/16/2024 (List Sorted by APN) 9.1 p. 95 of 172 2024 WEED ABATEMENT PROGRAM ASSESSMENT REPORT CITY OF GILROY Situs APN OWNER ADDRESS TAX ROLL AMT Exhibit A 2626 Fallbrook Dr MERCED 95340Opinski, Rose $96.00Carob181020783-72-018 8200 Kern Ave Apt F204 GILROY 95020-4077Pawlicki, Agnieszka $642.00Tea Tree914521 783-72-020 1923 Saint Andrews Cir GILROY 95020-3008Atlluri, Sasi K And Surapaneni , Sri L $96.00Tea Tree903522 783-72-025 979 Story Rd #7024 SAN JOSE 95122Do, Ngoc Bich Thi Et Al $96.00Tea Tree903023 783-72-026 38 Park Fletcher Pl SAN JOSE 95136-2403Thien, Tracy $96.00Tea Tree896224 783-72-030 1840 Hollyhock Ln GILROY 95020-7950Bhattarai, Atul R And Ratnashree $96.00Tea Tree897125 783-72-033 1085 Michigan Ave SAN JOSE 95125-2417Pham, Lan Et Al $96.00Mimosa895026783-72-035 8955 Mimosa Ct GILROY 95020-7797Inneh, Emmanuel And Jennifer $96.00Mimosa895527783-72-036 2282 Pentland Way SAN JOSE 95148Nayyar, Sapna Et Al $96.00Banyan220428783-72-039 1690 Civic Center Dr Apt 301 SANTA CLARA 95050-4174Premnath, Fleming J And Lalithabai ,$642.00Banyan227329783-72-051 Po Box 10652 SAN JOSE 95127Jeong, Jonghun And Choi , Yunhee $642.00Banyan228330783-72-052 901 Calle Serra SAN DIMAS 91773Krupa, Stanislaw Trustee & Et Al $96.00Columbine220231783-72-061 1952 Eisenhower Dr SANTA CLARA 95054-1621Kuang, Weiwei $96.00Farrell32790-07-085 1952 Eisenhower Dr SANTA CLARA 95054-1621Kuang, Weiwei $96.00Farrell33790-07-086 1952 Eisenhower Dr SANTA CLARA 95054-1621Kuang, Weiwei $96.00Farrell34790-07-087 1952 Eisenhower Dr SANTA CLARA 95054-1621Kuang, Weiwei $96.00Farrell35790-07-088 3295 Kloetze Ln SAN JOSE 95148-0000Nguyen, Thuan Trong And Le , Huong $96.00Ronan17136790-15-009 946 Stanley Ave LOS ALTOS 94024-5067Margaretich, Bozo And Vanja Et Al $96.00Monterey887737790-15-036 1648 Mulberry Ln SAN JOSE 95125-4942Howson Industries Llc $96.00Church38790-36-002 Page 2Report Date: 7/16/2024 (List Sorted by APN) 9.1 p. 96 of 172 2024 WEED ABATEMENT PROGRAM ASSESSMENT REPORT CITY OF GILROY Situs APN OWNER ADDRESS TAX ROLL AMT Exhibit A 5820 Stoneridge Mall Rd Ste PLEASANTON 94588S A Properties Group Llc $96.001st137539790-39-019 527 Simas Dr MILPITAS 95035-4723Temple San Jose Llc $96.00Chickadee10840790-66-057 7711 Monterey Road GILROY 950207711 Monterey Rd Llc $642.00Monterey773341799-03-054 Unit 305 SAN JOSE 951387711 Monterey Rd Llc $642.00Monterey771142799-03-055 3117 Oakgate Way SAN JOSE 95148-3026Kaur, Sandeep And Singh , Satwant $96.00Eigleberry727343799-09-080 7595 Newcastle Dr CUPERTINO 95014-5220Ding, Andrew $96.00Church704044799-11-068 1669 2 Hollenbeck Ave Unit SUNNYVALE 94087Golden Bridge Properties Llc $96.00Church45799-11-069 7421 Hanna St GILROY 95020-5723Jeung, Michael A Et Al $96.00Hanna742146799-18-031 6700 Church St GILROY 95020-6508Monsef, Cyrus $96.00Church670047799-33-001 2603 Camino Ramon, Ste 525 SAN RAMON 94587Lennar Homes Of California, Llc,$96.00Filbro668748799-44-093 2603 Camino Ramon. Ste 525 SAN RAMON 94587Lennar Homes Of California, Llc,$96.00Royal667549799-44-094 2603 Camino Ramon, Ste 525 SAN RAMON 94587Lennar Homes Of California, Llc,$96.00Royal663050799-44-095 2603 Camino Ramon, Ste 525 SAN RAMON 94587Lennar Homes Of California, Llc,$96.00Royal664051799-44-096 2603 Camino Ramon, Ste 525 SAN RAMON 94587Lennar Homes Of California, Llc,$96.00Royal665052799-44-097 2603 Camino Ramon, Ste 525 SAN RAMON 94587Lennar Homes Of California, Llc,$96.00Royal666053799-44-098 2603 Camino Ramon, Ste 525 SAN RAMON 94587Lennar Homes Of California, Llc,$96.00Thomas54799-44-109 2603 Camino Ramon, Ste 525 SAN RAMON 94587Lennar Homes Of California, Llc,$96.00Luchessa32155799-44-110 41368 Danzon Ct FREMONT 94539Eagle Llc $642.001st141056808-01-021 41368 Danzon Ct FREMONT 94539Eagle Llc $96.00Santa Teresa789057 808-01-022 Page 3Report Date: 7/16/2024 (List Sorted by APN) 9.1 p. 97 of 172 2024 WEED ABATEMENT PROGRAM ASSESSMENT REPORT CITY OF GILROY Situs APN OWNER ADDRESS TAX ROLL AMT Exhibit A 41368 Danzon Ct FREMONT 94539Eagle Llc $96.001st149058808-01-023 366 5th St GILROY 95020Pirozzoli, Monica Trustee & Et Al $96.00Ponderosa59808-01-024 305 Bloomfield Ave GILROY 95020Christopher, Donald C Et Al $96.00Luchessa60808-19-030 430 E State St Ste 100 EAGLE 83616Community Resources Inc $96.0061808-19-031 9761 Zuni Ln GILROY 95020-0000Suner Corporation $96.00Thomas62808-20-008 1835 Sullivan Ct MORGAN HILL 95037Yahya, Naaim A Trustee & Et Al $96.00Luchessa1063808-21-009 7888 Wren Ave Unit D-143 GILROY 95020Thomas Road Properties Ltd The $96.00Thomas620164808-38-001 50 E North Temple Fl 22 SALT LAKE CITY 84150-3620Corp Presi Bish Church Christ Lattr $96.00Thomas615165808-39-066 305 Bloomfield Ave GILROY 95020Christopher, Donald C Et Al $96.00Luchessa66808-58-005 23 Corporate Pl Unit 150 NEWPORT BEACH 92625Hp Ag Land Llc $96.00Hecker Pass67 810-20-021 2221 Olympic Blvd WALNUT CREEK 94595Owens Financial Group Inc $642.00Hecher Pass274068 810-20-033 2480 Hecker Pass Hwy GILROY 95020-0000Hoey, James W Trustee & Et Al $96.00Hecker Pass248069 810-20-037 Po Box 500 SLATER 50244Syngenta Flowers Llc $96.00Hecker Pass230070 810-20-039 1000 Mesa Rd GILROY 95020-6820Williams, Jakie C Trustee & Et Al $96.00Wildflower80071810-28-024 1000 Mesa Rd GILROY 95020-6820Williams, Jakie C Trustee & Et Al $96.00Wildflower92572810-28-026 1000 Mesa Rd GILROY 95020-6820Williams, Jakie C Trustee & Et Al $96.00Wildflower93573810-28-027 1000 Mesa Rd GILROY 95020-6820Williams, Jakie C Trustee & Et Al $96.00Wildflower94574810-28-028 1000 Mesa Rd GILROY 95020-6820Williams, Jakie C Trustee & Et Al $96.00Wildflower95575810-28-029 1000 Mesa Rd GILROY 95020-6820Williams, Jakie C Trustee & Et Al $96.00Wildflower95076810-28-032 Page 4Report Date: 7/16/2024 (List Sorted by APN) 9.1 p. 98 of 172 2024 WEED ABATEMENT PROGRAM ASSESSMENT REPORT CITY OF GILROY Situs APN OWNER ADDRESS TAX ROLL AMT Exhibit A 1000 Mesa Rd GILROY 95020-6820Williams, Jakie C Trustee & Et Al $96.00Wildflower94077810-28-033 1000 Mesa Rd GILROY 95020-6820Williams, Jakie C Trustee & Et Al $96.00Wildflower93078810-28-034 1000 Mesa Rd GILROY 95020-6820Williams, Jakie C Trustee & Et Al $96.00Wildflower92079810-28-035 1000 Mesa Rd GILROY 95020-6820Williams, Jakie C Trustee & Et Al $96.00Wildflower91080810-28-036 1000 Mesa Rd GILROY 95020-6820Williams, Jakie C Trustee & Et Al $96.00Wildflower90081810-28-037 9419 Geranium Cir FOUNTAIN VALLEY 92708Do & Partners Llc $96.00Eagle Ridge667582 810-60-018 9419 Geranium Cir FOUNTAIN VALLEY 92708Do & Partners Llc $96.00Eagle Ridge668583 810-60-019 9419 Geranium Cir FOUNTAIN VALLEY 92708Do & Partners Llc $96.00Eagle Ridge669584 810-60-020 9419 Geranium Cir FOUNTAIN VALLEY 92708Do & Partners Llc $96.00Eagle Ridge661585 810-72-029 9419 Geranium Cir FOUNTAIN VALLEY 92708Do & Partners Llc $96.00Eagle Ridge662586 810-72-030 9419 Geranium Cir FOUNTAIN VALLEY 92708Do & Partners Llc $96.00Eagle Ridge663587 810-72-031 9419 Geranium Cir FOUNTAIN VALLEY 92708Do & Partners Llc $96.00Eagle Ridge664588 810-72-032 9419 Geranium Cir FOUNTAIN VALLEY 92708Do & Partners Llc $96.00Eagle Ridge665189 810-72-033 9419 Geranium Cir FOUNTAIN VALLEY 92708Do & Partners Llc $96.00Eagle Ridge665590 810-72-034 9419 Geranium Cir FOUNTAIN VALLEY 92708Do & Partners Llc $96.00Eagle Ridge667191 810-72-035 65 Cahill St SAN JOSE 95110Southern Pacific Transportation Co $642.00Monterey92835-01-034 65 Cahill St SAN JOSE 95110Southern Pacific Transportation Co $642.00Monterey93835-01-035 611 S Westlake Ave LOS ANGELES 90057Leavesley & Forest Llc $96.00Forest94835-01-050 8840 Forest St GILROY 95020-0000Highly Visual Llc $96.00Murray95835-01-059 Page 5Report Date: 7/16/2024 (List Sorted by APN) 9.1 p. 99 of 172 2024 WEED ABATEMENT PROGRAM ASSESSMENT REPORT CITY OF GILROY Situs APN OWNER ADDRESS TAX ROLL AMT Exhibit A 611 S Westlake Ave LOS ANGELES 90057Leavesley & Forest Llc $96.00Leavesley96835-01-064 443 El Cajon Dr SAN JOSE 95111-3509Esparza, Robert Trustee $96.00Murray858597835-01-065 1216 Paladin Way PLEASANTON 94566Shelton, G William $96.00Las Animas21098 835-02-013 65 Cahill St SAN JOSE 95110Southern Pacific Transportation Co $642.00Monterey99835-02-014 Po Box 60352 SUNNYVALE 94088Clomoney Llc $96.00Las Animas260100 835-02-016 Po Box 60352 SUNNYVALE 94088Clomoney Llc $96.00Las Animas230101 835-02-061 1420 Duroux Rd LA MARQUE 77568Zepeda Alfredo Et Al $96.00Madison402102835-03-059 751 B First St GILROY 95020J Filice & Sons Ltd $96.00San Ysidro103 835-04-064 15191 Karl Ave MONTE SERENO 95030-2229Montano, Lydia R And Alfred Jr $96.00Las Animas104 835-04-067 15191 Karl Ave MONTE SERENO 95030-2229Montano, Lydia R And Alfred Jr $96.00Murray105835-04-068 453 Ravensdale Ave MOUNTAIN VIEW 94043Quality Construction Developments $642.00Las Animas600106 835-04-082 453 Ravensdale Dr MOUNTAIN VIEW 94043Quality Construction Developments $642.00San Ysidro9096107 835-04-085 453 Ravensdale Dr MOUNTAIN VIEW 94043Quality Construction Developments $642.00San Ysidro9090108 835-04-086 445 Central Ave, Ste 200 HIGHLAND PARK 60035315 Las Animas Lp $96.00Las Animas315109 835-05-006 832 E Bell St PALO ALTO 94303Mann, Baldev And Gurmeet $96.00Las Animas135110 835-05-007 1216 Palladin Way PLEASANTON 94566Shelton, G William $96.00Las Animas55111 835-05-008 19341 Monte Vista Dr SARATOGA 95070-6219Gera, Nicholas Trustee & Et Al $96.00Cohansey410112835-05-016 1754 Technology Dr Ste 120c SAN JOSE 95110Tes Investments Llc $96.00Las Animas405113 835-05-024 405 Spring Grove Rd HOLLISTER 95023Holler, Dylan R Trustee $96.00Forest8805114835-31-031 Page 6Report Date: 7/16/2024 (List Sorted by APN) 9.1 p. 100 of 172 2024 WEED ABATEMENT PROGRAM ASSESSMENT REPORT CITY OF GILROY Situs APN OWNER ADDRESS TAX ROLL AMT Exhibit A Po Box 787 DIABLO 945288805 Forrest Qozb Llc $96.00Muraoka115835-31-032 18640 Sutter Blvd Ste 100 MORGAN HILL 95037Edmiston, Rodney D Trustee $96.00Swanston116841-01-064 10031 Foothills Blvd ROSEVILLE 95030Union Pacific Co $8,217.00117841-02-046 2545 Muirfield Way GILROY 95020-0000Drl Properties Llc $96.00Wheeler118841-02-055 11485 New Ave GILROY 95020Nguyen Hung Q And Le Hong T Et Al $642.00Lewis395119841-03-062 39625 Fremont Blvd FREMONT 94538Patel, Jitendra And Nayana Trustee $96.00Lewis341120841-03-063 400 Palm Ave MILLBRAE 94030Liu, Deng And Chen , Shasha Trustee $96.00Martin222121841-06-040 7492 Chestnut St GILROY 95020-5806Sanchez, Eloy G And Angelica M $96.00Chestnut7492122841-07-027 7472 Chestnut St GILROY 95020-5806Torres-fernandez, Elisa Et Al $96.00Chestnut7472123841-07-043 7498 Chestnut St GILROY 95020-5806Zheng, Shao Lan And Zhu ,$96.00Chestnut7498124841-07-049 111 Almaden Blvd SAN JOSE 95112Pacific Gas And Electric Co $96.00Renz601125841-10-039 3843 Concord Blvd CONCORD 94519Letterforms Inc $96.00Old Gilroy430126 841-11-075 65 Cahill St SAN JOSE 95110Southern Pacific Transportation Co $642.00South Valley127 841-14-058 65 Cahill St SAN JOSE 95110Southern Pacific Transportation Co $642.00South Valley128 841-14-059 65 Cahill St SAN JOSE 95110Southern Pacific Transportation Co $642.00129841-14-060 65 Cahill St SAN JOSE 95110Southern Pacific Transportation Co $96.00130841-14-072 5000 E 2nd St Unit G BENECIA 94510Garlic Farm Truck Center Llc $96.00Monterey5870131841-14-080 210 Almendra Ave LOS GATOS 95030-7211Mccarthy Gilroy Llc $96.00Cameron6900132841-17-100 P.o. Box 990 MINNEAPOLIS 55406United Natural Foods West Inc $642.00133841-17-121 Page 7Report Date: 7/16/2024 (List Sorted by APN) 9.1 p. 101 of 172 2024 WEED ABATEMENT PROGRAM ASSESSMENT REPORT CITY OF GILROY Situs APN OWNER ADDRESS TAX ROLL AMT Exhibit A 3953 Maple Ave Unit 300 DALLAS 75219Gilroy Industrial Owner Llc $96.00Cameron6509134841-17-124 P.o.box 80416 SEATTLE 98108Amazon.com Services Llc $96.00Pacheco Pass135 841-18-082 402 Hadley Ct GILROY 95020-5839Marquez, Priscilla A $1,037.13Hadley402136841-53-032 2673 Mclaughlin Ave SAN JOSE 95121-2752Nguyen, Thu Tam $642.00Hoover137841-53-066 P O Box 5368 SAN JOSE 95150Southpoint Business Park Associates $96.00Camino Arroyo138 841-69-042 26769 El Camino Real North GONZALES 93926Caprara, Janice Trustee & Et Al $96.00Pacheco Pass900139 841-70-014 67 Mountain Blvd Unit 201 WARREN 07059Gilroy Partners Llc $642.00Holloway850140841-70-026 575 Southside Dr GILROY 95020Rocha, Joe A And Victoria M $96.00Holloway555141841-70-037 527 Simas Dr MILPITAS 95035-4723Temple Gilroy Llc $642.00Camino Arroyo6970142 841-70-049 190 N Montgomery St SAN JOSE 95110Siempre Sobre El Dinero Llc $642.00Rossi5885143841-72-001 2315 Moore Ave FULLERTON 92833Pulmuone Foods Usa Inc $96.00Rossi560144841-72-008 2315 Moore Ave FULLERTON 92833Pulmuone Foods Usa Inc $96.00Rossi5855145841-72-009 2315 Moore Ave FULLERTON 92833Pulmuone Foods Usa Inc $96.00Rossi5835146841-72-010 2315 Moore Ave FULLERTON 92833Pulmuone Foods Usa Inc $96.00Rossi5815147841-72-011 Po Box 1802 GILROY 95021Berry Jamieson Llc $96.00Luchessa148841-73-005 5240 Monteverde Ln LINCOLN 95648Hoang, Vince An Tri $642.00Travel Park5980149 841-75-011 210 Almendra Ave LOS GATOS 95030-7211Mccarthy Gilroy Llc $96.00Cameron6601150841-84-009 $48,631.67TOTAL Page 8Report Date: 7/16/2024 (List Sorted by APN) 9.1 p. 102 of 172 Page 1 of 7 City of Gilroy STAFF REPORT Agenda Item Title:Approval of the City’s Revised Annual Shared Cost Sidewalk Replacement Program Meeting Date:August 5, 2024 From:Jimmy Forbis, City Administrator Department:Public Works Submitted By:Heba El-Guindy, Public Works Director Prepared By:Heba El-Guindy, Public Works Director STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure RECOMMENDATION City Council to approve the revised Annual Shared Cost Sidewalk Replacement Program (PW Project No. 800320). EXECUTIVE SUMMARY Recommended revisions to the Annual Shared Cost Sidewalk Replacement Program (Program) are expected to streamline implementation of the Program through the establishment of a single annual construction contract managed by the City for replacement of damaged sidewalks using a more efficient process. Priority locations are to be set by the City based on staff review of various factors such as severity of damage. There are no proposed changes to the current percentage of cost sharing by abutting property owners, and provisions were added to better assist owner occupied residences with income level eligible for public assistance programs. It should be noted that cost sharing is consistent with provisions of the City Municipal Code and the State of California Streets and Highways Code. Subject to City Council approval, implementation of the revised Annual Shared Cost Sidewalk Replacement Program will commence under a single City-managed annual contract as of FY 2024-25. This annual contract will be funded by the Council-approved Sidewalk Repair Reserve Fund (Fund 200) of an annual total amount of $500,000 covering design, construction and construction support. 10.1 p. 103 of 172 Approval of the City’s Revised Annual Shared Cost Sidewalk Replacement Program City of Gilroy City Council Page 2 of 7 August 5, 20241 6 4 1 In addition, a second annual contract will be established to fund minor repairs in FY 2024-25 through FY 2027-28 using budgeted Program funds remaining from FY 2023- 24. This minor repair contract is expected to reduce demands on the Sidewalk Replacement Program and increase overall efficiency. The minor repairs contract does not involve financial contribution by property owners. BACKGROUND The City has had a shared-cost sidewalk replacement program since 2006. City Council approved the Fiscal Years 2024-2028 Capital Improvement Program (CIP) budget that includes funding of the City’s Annual Shared Cost Sidewalk Replacement Program using the Sidewalk Repair Reserve Fund (Fund 200) for an annual total amount of $500,000 covering design, construction and construction support (PW Project No. 800320). The Department of Public Works currently has a sidewalk project list of over 140 locations. Implementation of improvements has been dependent on the abutting property owners and their ability to fund all repairs upfront (such as replacement of sidewalk, curb and gutter, and trees) and later seek reimbursement from the City for applicable items. This ongoing process limits the City’s ability to implement improvements in a timely manner, and there is no effective enforcement mechanism. Detailed information on the existing Program and its limitations were shared with City Council as an information item during the regularly scheduled Council meeting on May 6, 2024 (Attached). As noted in the May 6th staff report, the City currently has a comprehensive database of sidewalk and curb ramp deficiencies throughout the city. In the spring of 2019, City Council funded a project to evaluate and assess the amount of deficient sidewalk and curb ramps throughout the city and the retained firm used video and Artificial Intelligence (AI) technology to perform this project. This developed database is available and has been used for example in determining locations of new curb ramps constructed using Community Development Block Grant (CDBG) funds. Draft revisions to the Program were also shared during the Council meeting on May 6, 2024, and were since updated based on feedback received from the City Council and from community members. The revised Program is recommended per the following process: •Identification of sidewalk repairs is carried out by City staff in an equitable manner throughout the city taking into account the existing levels of deficiency, served traffic generators such as schools, reported concerns, and other rating factors and based on the available database. •City staff will notify the property owners in writing of the assessed deficiencies, as well as provide an explanation of the Program including financial responsibility of the property owners and cost sharing. An initial estimate of their financial share of planned work and the process of invoicing property owners following project 10.1 p. 104 of 172 Approval of the City’s Revised Annual Shared Cost Sidewalk Replacement Program City of Gilroy City Council Page 3 of 7 August 5, 20241 6 4 1 construction are also shared. Providing such an estimate well in advance offers the property owners a period of at least six months (period of City staff seeking bids and project construction) to enable them to plan for their cost share. •The Public Works annual project list under this Program is prepared for all work including applicable work such as tree removal, replacement of curb and gutter, pavement repair, replacement of driveway approaches, and replacement of sidewalk segments. The overall project is then advertised for bid, the contract is awarded, the property owners are notified in advance of the work, and all work is completed. •Following completion of the project, the City sends an invoice to each of the impacted property owners stating the actual share of the cost with a payment due date of 180 days (six months) from the date of the invoice. A reminder is sent to the property owners 30 days in advance of the due date. A payment arrangement option will also be made available for those wishing to request one within 30 days of receiving the invoice. Term of the extended payment arrangement not to exceed one year from the date of the City receiving the request. In other words, the process from the time of receiving the initial cost share estimate through the project completion followed by a payment plan is likely to take about two years. •If the property owners do not pay in full or fail the payment arrangement, their fair share cost is applied as a lien against their property and is collected through the annual special assessment collection process on their annual property tax bill (divided in two payments over a 12-months period). •The cost sharing is consistent with current practice as follows: o Sidewalk Replacement Caused by a Private Tree – 100% Property Owner Cost. o Sidewalk Replacement Caused by a Public Tree – 50% City Cost / 50% Property Owner Cost. o Private Tree Replacement – 100% Property Owner Cost. o Public Tree Replacement – 100% City Cost. o Curb and Gutter Replacement Caused by a Public or a Private Tree – 100% City Cost. o Driveway Approach Replacement – 100% Property Owner Cost. o Limit City cost share to repairs adjacent to individual commercial properties to $30,000 (the currently practiced limit is $20,000). •The City to fund 100% of all repairs without seeking cost sharing of residences that are: 1) owner occupied, and 2) enrolled for PG&E’s Care Program (based on income and other public assistance eligibility, and usually indicated on their PG&E monthly statement). •A second annual contract is to be established for minor repairs fully funded by the City using funds remaining within the project account in FY 2023-24. ANALYSIS Anticipated advantages of the proposed Program updates: 10.1 p. 105 of 172 Approval of the City’s Revised Annual Shared Cost Sidewalk Replacement Program City of Gilroy City Council Page 4 of 7 August 5, 20241 6 4 1 •There is no up-front large sum of money out-of-pocket from the property owner per the current process – The City funds all project repairs and invoices the property owner for only their share of the work. •Better support for our community members who are eligible for public assistance programs by excluding them from the cost sharing requirement. •There is significantly less work for the homeowner – The City takes the lead on coordinating the project, the bids and the construction. The only work for the property owner is to pay the invoiced payment share. •Improved efficiency and increased amount of work performed annually which goes towards the City’s strive for a walkable and accessible street system. Also work throughout the city would be consistent as it would be performed by a single contractor’s team. •Increased productivity and the number of repairs citywide using the same amount of annual funds – Sidewalk repairs are advertised under a single project. The bids could potentially be lower since the expected price for repairs would be lower due to volume (i.e. lower unit bid price) and less mobilization costs. For example, the lowest bids received by property owners in 2024 for sidewalk replacement ranged from $10/square foot to $32/square foot with an average of $21/square foot. The average bid received in 2024 for City initiated sidewalk replacement is $20/square foot. •Reduced demands on staff resources by increasing efficiency – Less time and effort will be needed for Program administration and coordination. For example, the City Inspector will need to coordinate with one contractor’s team and focus attention on quality control, thereby replacing the current piecemeal approach. •Reduced demands on the Sidewalk Replacement Program and increase efficiency through establishment of the second City managed contract for minor repairs in FY 2024-25 through FY 2027-28 using funds remaining within the project account in FY 2023-24. Anticipated disadvantages of the proposed Program updates: •Homeowners will be required to participate if their property is identified as a needed improvement, even if the homeowner is not ready for the project. •Some homeowners may be ready and wanting to participate in the program, but the nature of the site selection criteria may not make them eligible until later years. Resident Affordability Below is a table, based on the average of the ten highest/largest jobs and ten lowest/smallest jobs paid in the past two years to provide an example of what residents and businesses may be financially responsible for, depending upon the size of the job and final costs. It should be noted that the shown unit cost is for a square foot of sidewalk replacement, and the ongoing practice is to always use qualified contractors with the lowest bids: 10.1 p. 106 of 172 Approval of the City’s Revised Annual Shared Cost Sidewalk Replacement Program City of Gilroy City Council Page 5 of 7 August 5, 20241 6 4 1 Average Sidewalk Repair Cost Reimbursed Scope Square Feet Unit Price (Per Sq. Ft)Cost 50% Owner Share Large Jobs (Involving Sidewalk, Curb and Gutter, Asphalt and Tree Replacement) 360 $ 15.56 $5,601.60 $2,800.80 Small Jobs (Sidewalk)117 $ 24.86 $2,908.62 $1,454.31 Also as discussed above, homeowners that qualify and are enrolled for the PG&E CARE program will not be charged their share of the costs. The income requirements for the PG&E CARE program are on a scaled level based on household size. Below are the rates based on smaller household sizes. If the number of persons in the household is greater, the income level to qualify increases. Number of Persons in Household Total Gross Annual Household Income 1-2 $40,880 or less 3 $51,640 or less 4 $62,400 or less 5 $73,160 or less 6 $83,920 or less Assuming a large job on a household of 3 that makes $51,641 (one dollar over the qualifying CARE threshold), the total share would equate to 5.4% of their annual gross income in a single year. There are many different combinations of different factors that could result in slightly higher amounts of Program payments compared to personal income, but there are more likely scenarios of smaller portions of personal income to Program payments for residents. As discussed in the background, residents and businesses would have up to two years from the initial notification to make the payment, and then any unpaid balance at the end of any payment window or payment plan would then be applied to their property tax bill, granting potentially additional time for repayment. Below is a possible timeline from start to finish, but different circumstances may produce varied timelines within the range. Year Actions Year 1 Notification of assessed deficiency, project design to construction completion, and issuance of invoices to affected property owners abutting to selected prioritized locations. Year 2 Invoices due or payment plans approved - not to exceed 12 months. 10.1 p. 107 of 172 Approval of the City’s Revised Annual Shared Cost Sidewalk Replacement Program City of Gilroy City Council Page 6 of 7 August 5, 20241 6 4 1 Year Actions Year 3 Payment plans due, Lien Process Initiated: Notification/public hearings etc. Year 4 Liens approved/placed on the tax roll, County tax collection/remittance to the City. ALTERNATIVES The alternative would be to retain the current City’s Annual Shared Cost Sidewalk Replacement Program without any changes, which is not recommended due to its limitations and inefficiencies. FISCAL IMPACT/FUNDING SOURCE The City Council approved the Fiscal Years 2024-2028 CIP budget that funds the City’s Annual Shared Cost Sidewalk Replacement Program using the Sidewalk Repair Reserve Fund (Fund 200) for an annual total amount of $500,000 covering design, construction and construction support (PW Project No. 800320). No changes to the currently approved funding are recommended by staff. Staff recommends utilizing the funds that remain by the end of June 2024 (currently estimated at $260,000 after the ongoing reimbursements and planned City Center work) to fund minor repairs such as shaving sidewalks uplifted by up to 2 inches under a separate/second annual contract for four fiscal years, FY 2024-25 through FY 2027-28. This recommendation aims to expedite repairs throughout the city and reduce demands on the overall annual Program. PUBLIC OUTREACH Achieved through the public hearing opportunities during the City Council meetings on May 6th (Draft Program Updates) and on August 5th (Revised Program Updates incorporating feedback comments). This is in addition to public comments sought by staff on the current Program and desired changes. NEXT STEPS Subject to City Council approval, implementation of the revised Annual Shared Cost Sidewalk Replacement Program will commence as of FY 2024-25 through a single annual contract managed by the City. The above referenced second contract managed by the City will also be established using the Program’s remaining funds of FY 2023-24 to implement minor repairs in FY 2024-25 through FY 2027-28 in order to reduce demands on the Sidewalk Replacement Program and increase overall efficiency. Attachments: 10.1 p. 108 of 172 Approval of the City’s Revised Annual Shared Cost Sidewalk Replacement Program City of Gilroy City Council Page 7 of 7 August 5, 20241 6 4 1 1. May 6th Staff Report and attached City and State Code Sections 10.1 p. 109 of 172 Page 1 of 7 City of Gilroy STAFF REPORT Agenda Item Title:Receive Draft Updates of the City’s Annual Shared Cost Sidewalk Replacement Program Meeting Date:May 6, 2024 From:Jimmy Forbis, City Administrator Department:Public Works Submitted By:Heba El-Guindy, Public Works Director Prepared By: Heba El-Guindy, Public Works Director STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure RECOMMENDATION This is an information item for City Council to receive and provide feedback on proposed updates of the City’s Annual Shared Cost Sidewalk Replacement Program (PW Project No. 800320). EXECUTIVE SUMMARY The Public Works Department wishes to streamline implementation of the Annual Shared Cost Sidewalk Replacement Program (Program) through the establishment of a single annual construction contract managed by the City for replacement of damaged sidewalks using a more efficient process. Priority locations are to be set by the City based on staff review of various factors such as along main school routes. There are no proposed changes to the current percentage of cost sharing by abutting property owners. It should also be noted that the proposed Program updates are consistent with the City Municipal Code and the State of California Streets and Highways Code (please refer to Attachment 1). BACKGROUND The City has had a share-cost sidewalk repair program since 2006. The City Council approved FY 2024-2028 budget that funds the City’s Annual Shared Cost Sidewalk Replacement Program using the Sidewalk Repair Reserve Fund (Fund 200) for an 10.3 p. 256 of 269 10.1 p. 110 of 172 City of Gilroy City Council Page 2 of 7 April 15, 20241 5 8 8 annual total amount of $500,000 covering design, construction and construction support (PW Project No. 800320). The Department of Public Works currently has a Program list of over 140 locations going as far as year 2014. Implementation of improvements has been subject to responsiveness of the abutting property owners and their ability to fund all repairs upfront (such as replacement of sidewalk, curb and gutter, and trees) and later seek reimbursement from the City for applicable items. This ongoing process consumes a significant amount of staff resources, limits the City’s ability to implement improvements in a timely manner, and there is no effective enforcement mechanism. The current Program identifies the need to repair public sidewalks, which is the responsibility of adjacent property owners and the City offers to share the costs. The Program is not exclusive to residential properties though a majority of the requests and implementation takes place in residential areas. The current Program is set on a reimbursement basis where the City reimburses 50% of the damaged sidewalk replacement cost, 100% of the damaged curb and gutter replacement cost, and 100% of public tree removal and replacement cost. The City allocates a fixed amount of funding to the Program each fiscal year, and when the money is exhausted, the City can no longer accommodate requests for participation in that year’s Program. Below are the currently practiced sidewalk repair program procedures: •The City is contacted by a property owner or a road user regarding sidewalk deficiencies at a particular location thereby initiating the process. •The City Inspector meets on-site with the property owner to determine the extent of the needed repairs, and the work eligible to be covered by the Program. A project Scope of Work is generated and signed by the City Inspector and the property owner. •The Scope of Work is used by the property owner to obtain bids for the project. A list of previously vetted eligible contractors is provided by the City without endorsing or recommending these contractors. •The property owner then seeks bids from a minimum of three contractors. These vetted contractors have a valid State of California Contractor’s License (A,B,C- 8,C-12), Worker’s Compensation, general liability insurance, current registration with the California Department of Industrial Relation (DIR), and a current City of Gilroy Business License. •The City Inspector reviews the bids with the property owner and identify the lowest responsible qualified bidder. The owner must contract with the lowest responsible bidder to be eligible for reimbursement from the Program. •The owner enters into a contract with the contractor with the lowest responsible bid, and a copy of the contract is given to the City before any work begins. •The contractor obtains an encroachment permit and any street tree permits from the City free of charge. If requested, the City Inspector is available to meet with the contractor to go over the work to be done. 10.3 p. 257 of 269 10.1 p. 111 of 172 City of Gilroy City Council Page 3 of 7 April 15, 20241 5 8 8 •The work is then done by the contractor. The work must be constructed to the City of Gilroy Standards, and inspected and approved by the City Inspector to be eligible for reimbursement. •The property owner pays the contractor in full for all construction costs, and receives a reimbursement from the City for the City’s portion of the costs upon receipt and approval of the final invoice from the contractor. Limitations of the existing process are: •Residents have to pay up front – Residents are asked to front the funds and get reimbursed by the City for applicable items after their construction. •Residents have to do a lot of the work – Obtain three bids, establish a contract with the contractor, and coordinate the construction work. •No consistency of repairs – Participation is throughout the City and work is performed by various contractors resulting in a patchwork of new sidewalk segments and lack of consistency. •The City is not getting good value for its sidewalk repair dollars – Contractors are only doing small one house at a time repair projects; bid prices are high due to the small scope of projects. •The process consumes a significant amount of staff resources – This is due to time and efforts spent on reaching out and engaging properties owners, multiple follow-ups in an attempt to initiate the individual projects, sending warning letters without a real enforcement mechanism in place, overseeing various projects spread throughout the year, overseeing various contractors workmanship, and limited ability to prioritize locations based on the level of damage and served pedestrians. •Limited enforcement - The current Program is set up in such a way that staff identifies the deficient sidewalk, and then sends out a letter to property owner to take a corrective action. There is no additional measure that forces the property owner to take immediate action past this point, and often the letter is disregarded. It should be noted that the State Streets and Highways Code allows for the City to take the lead on implementation and bill the property owner for the work to repair the sidewalk fronting the property (see Attachment 1). For context, from January 2022 to date, the City has processed approximately 41 sidewalk repair reimbursements under the current Program for a total cost of about $294,000. The individual reimbursement amounts ranged from $600 to $21,000. Of the 41 total, 34 were for residential properties, and the remaining seven (7) were for commercial properties. The reimbursement amount range varies significantly due to the varying scope of service each property owner performed. Lower reimbursement amounts typically only included sidewalk repair, while higher reimbursed amounts included additional items such as curb and gutter, asphalt and tree replacements, which were 100% reimbursed by the City. In addition, given that procurements were done on an individual basis, the unit prices paid also vary for each reimbursement. Below table represents the average sidewalk repair cost reimbursed as part of large and small jobs. The average owner share of 50% of the sidewalk repair is between $1,500 to $2,800. 10.3 p. 258 of 269 10.1 p. 112 of 172 City of Gilroy City Council Page 4 of 7 April 15, 20241 5 8 8 The City currently has a comprehensive database of sidewalk and curb ramp deficiencies throughout the city. In the spring of 2019, City Council funded a project to identify and assess the deficient sidewalks and curb ramps throughout the city, and the retained firm (Streetscan) used video and Artificial Intelligence (AI) technology to perform this project. This developed database is available and has been used for example in determining locations of new curb ramps constructed using CDBG funds. Proposed updates to the process of implementing the City’s Annual Shared Cost Sidewalk Replacement Program are listed below: •Identification of sidewalk repairs is carried out by City staff in an equitable manner throughout the city taking into account the existing levels of deficiency, served traffic generators such as schools, reported concerns, and other rating factors and based on the available database. •City staff notify the property owners in writing of the assessed deficiencies, as well as provide an explanation of the Program including financial responsibility of the property owners and cost sharing, work planned by the City and associated invoicing of the property owners following project construction, and consequences of lack of payment by a reasonably set due date. •The Public Works CIP project is prepared for all sidewalk repairs including applicable work such as tree removal, replacement of curb and gutter, pavement repair, replacement of driveway approaches, and replacement of sidewalk segments. The CIP project is then advertised for bid, the contract is awarded, the property owners are notified in advance of the work, and the sidewalk work is completed. •Following completion of the project, the City sends an invoice to each of the impacted property owners stating the actual share of the cost with a payment due date of 90 days from the date of the invoice. A reminder is sent to the property owners 30 days in advance of the due date. A payment arrangement option will also be made available for those wishing to request one, with a not to exceed term of six months. •If the property owners do not pay in full or fail the payment arrangement, their fair share cost is applied as a lien against their property, and is collected through the annual special assessment collection process on their annual property tax bill. •The proposed cost sharing is consistent with current practice as follows: 10.3 p. 259 of 269 10.1 p. 113 of 172 City of Gilroy City Council Page 5 of 7 April 15, 20241 5 8 8 o Sidewalk Replacement Caused by a Private Tree – 100% Property Owner Cost o Sidewalk Replacement Caused by a Public Tree – 50% City Cost / 50% Property Owner Cost o Private Tree Replacement – 100% Property Owner Cost o Public Tree Replacement – 100% City Cost o Curb and Gutter Replacement Caused by a Public or a Private Tree – 100% City Cost o Driveway Approach Replacement – 100% Property Owner Cost o Limit City cost share to repairs adjacent to individual commercial properties to $30,000 (the currently practiced limit is $20,000). ANALYSIS Anticipated advantages of the proposed process updates: •There is no up-front large sum of money out of pocket from the property owner – The City funds all project repairs and invoice the property owner for only their share of the work. •There is significantly less work for the homeowner – The City takes the lead on coordinating the project, the bids and the construction. The only work for the property owner is to pay the invoiced payment share. •Improve efficiency and increase the amount of work performed annually towards the City’s strive for a walkable and accessible street system. At the end of the annual project, there would be no patchwork performed at uncoordinated locations by various contractors. •Increase the amount of repairs citywide using the same amount of annual funds – Sidewalk repairs are advertised under a single project. The bids would be lower since the expected price for repairs would be lower due to volume (i.e. lower unit bid price) and less mobilization costs. This in turn would increase productivity using the same amount of funds allocated annually. •Reduce demands on staff resources by increasing efficiency – Less time and effort will be needed for Program administration and coordination. For example, the City Inspector will need to coordinate with one contractor’s team and focus attention on quality control, thereby replacing the current piecemeal approach. Disadvantage of the proposed changes: •While this approach is both allowed by the current City of Gilroy Code and the State of California Streets and Highways Code, one potential issue would be the uncertainty of property owners paying their fair share, and the City having to lien private properties for lack of payment. Timeline for implementation: 10.3 p. 260 of 269 10.1 p. 114 of 172 City of Gilroy City Council Page 6 of 7 April 15, 20241 5 8 8 Based on City Council consideration and review during the May 6th meeting (Draft Updates) and further consideration for approval during the June 17th meeting (Revised Program Updates incorporating comments), staff wishes to commence implementation of an improved process starting with the upcoming fiscal year. ALTERNATIVES Example alternatives to the staff proposed updates can be: - To retain the current City’s Annual Shared Cost Sidewalk Replacement Program without any changes; - The City to fully fund 100% of all repairs without seeking cost sharing by property owners; or, - The City to fully fund all repairs without seeking cost sharing of only low-income owner occupied properties (Determined per the California Alternate Rates for Energy (CARE) Program) of residential properties. FISCAL IMPACT/FUNDING SOURCE The City Council approved the FY 2024-2028 Capital Improvement Program budget that funds the City’s Annual Shared Cost Sidewalk Replacement Program using the Sidewalk Repair Reserve Fund (Fund 200) for an annual total amount of $500,000. The amount is intended to cover design, construction and construction support (PW Project No. 800320). No changes to the currently approved budget are recommended by staff. Staff recommends utilizing funds to remain by the end of June 2024 (a preliminary estimate of about $280,000 after the ongoing reimbursements) to fund minor repairs such as shaving sidewalks uplifted by up to two inches under a separate/second annual contract for four fiscal years, FY 2025-2028. This recommendation aims to expedite repairs throughout the city and reduce demands on the overall annual Program. It should also be noted that the referenced minor repairs are typically carried out by different type of contractual services. PUBLIC OUTREACH In addition to the public hearing opportunities during the City Council meetings on May 6th (Draft Program Updates) and on June 17th (Revised Program Updates incorporating feedback comments), City staff will also conduct public outreach through a social media campaign to encourage the community’s participation and seek their input. NEXT STEPS Review and incorporate applicable comments shared by City Council and community members as part of revising the City’s Sidewalk Repair and Replacement Program. Staff will return to the City Council on June 17th, 2024 for consideration and approval of the revised Program Updates and commence implementation of the Program under a single annual contract commencing in FY 2025. 10.3 p. 261 of 269 10.1 p. 115 of 172 City of Gilroy City Council Page 7 of 7 April 15, 20241 5 8 8 Attachment: 1. Applicable City and State Code Sections 10.3 p. 262 of 269 10.1 p. 116 of 172 1 Attachment 1 Applicable City and State Code Sections City of Gilroy Sidewalk Ordinance The Gilroy Municipal Code currently requires an adjacent property owner to maintain the adjacent sidewalk area. If not maintained, the code allows for the City to make the repairs and bill or lien the property owner for the unpaid work: ARTICLE X. MAINTENANCE AND REPAIR OF PUBLIC USE EASEMENT AREA, Section 20.115 – Maintenance and Repair of Public Use Easement Area – Sub-section b indicates that: (b) The owners of lots or portions of lots subject to a public use easement area, and persons in possession of such lots by virtue of any permit or right (“property owners”) shall repair and maintain such public use easement areas and pay the costs and expenses therefore, including a charge for the City’s costs of inspection and administration whenever the City awards a contract for such maintenance and repair, and including the costs of collection of assessments for the costs of maintenance and repair under subsection (a), above, of this section or handling of any lien placed on the property due to failure of the property owner to promptly pay such assessments. The property owners shall have the primary and exclusive duty to perform such repairs and maintenance, whether or not the City has notified the property owners of the need for such repairs or maintenance or has performed similar maintenance or repairs in the past. State of California Streets and Highways Code Related to Sidewalk Chapter 22 of the Streets and Highways Code, Article 2 on Maintenance of Sidewalks states: The owners of lots or portions of lots fronting on any portion of a public street or place when that street or place is improved or if and when the area between the property line of the adjacent property and the street line is maintained as a park or parking strip, shall maintain any sidewalk in such condition that the sidewalk will not endanger persons or property and maintain it in a condition which will not interfere with the public convenience in the use of those works or areas save and except as to those conditions created or maintained in, upon, along, or in connection with such sidewalk by any person other than the owner, under and by virtue of any permit or right granted to him by law or by the city authorities in charge thereof, and such persons shall be under a like duty in relation thereto. Ca. Sts. and High. Code § 5610 Chapter 22 of the Code also provides further direction related to a City’s right to maintain public sidewalk along the frontage of a private property. The first section below specifies that the Superintendent of Streets (City Engineer by reference) may, after providing sufficient notice to a property owner, arrange for repairs to be made, and for the property owner to be billed for those repairs: The notice shall particularly specify what work is required to be done, and how it is to be done, and what materials shall be used in the repair and shall further specify that if the repair is not commenced within two weeks after notice is given and diligently and without interruption prosecuted to completion, the superintendent of streets shall make such repair, and the cost of the same shall be a lien on the property. 10.3 p. 263 of 269 10.1 p. 117 of 172 2 The Code goes further to say that the legislative body (City Council) may then place a lien on the property for failure to pay: The cost of the repair may be assessed by the legislative body against the parcel of property fronting upon the sidewalk upon which such repair was made, and such cost so assessed, if not paid within five days after its confirmation by the legislative body, shall constitute a special assessment against that parcel of property, and shall be a lien on the property for the amount thereof which lien shall continue until the assessment and all interest thereon is paid, or until it is discharged of record. 10.3 p. 264 of 269 10.1 p. 118 of 172 Page 1 of 4 City of Gilroy STAFF REPORT Agenda Item Title:For the Love of Gilroy Public Art Campaign - Selection of Designs and Award of Intellectual Property Right Agreements in the Amount of $500 Each Meeting Date:August 5, 2024 From:Jimmy Forbis, City Administrator Department:Administration Submitted By:Bryce Atkins, Assistant to the City Administrator Prepared By:Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION Council approval of the Arts and Culture Commission’s recommended award order of designs for purchase. BACKGROUND The Arts and Culture Commission (ACC) put together a campaign that received Council approval, entitled “For the Love of Gilroy”, to solicit two-dimensional art designs from local artists which would be printed on banners and posted on streetlight poles along Monterey Road in Downtown Gilroy. The campaign commenced with the release of the Call for Artists (CFA) to receive design submittals from local artists. The CFA (24-CFA-AD-101) was released on May 1, 2024 and had a closing period of June 25, 2024 at 4:00 PM. The CFA provided details, templates, and other information regarding the solicitation and processing of proposed designs. The process involves securing a recommendation from the ACC to the City Council regarding the designs for consideration of award to purchase the intellectual property and to produce the banners for public display. ANALYSIS 10.2 p. 119 of 172 For the Love of Gilroy Public Art Campaign - Selection of Designs and Award of Intellectual Property Right Agreements in the Amount of $500 Each City of Gilroy City Council Page 2 of 4 August 5, 2024 The City received 38 design submissions from 32 artists during the submission window under the Call for Artists for this program. There were three artists that submitted multiple designs, though only a maximum of one would be selected from any particular artist. The majority of the artwork was submitted electronically, while others were submitted in hardcopy. Nine of the 32 artists were minors (identified in the attached recommendation packet lists). The ACC did not inquire about their specific ages, though some were voluntarily supplied. The ages will not be disclosed. 28 of the 32 artists are known to live in Gilroy, two live in San Jose but had sufficient connections with Gilroy that the ACC considered them eligible, and two whose eligibility are unknown and therefore recommended to be deemed ineligible. Attached to this staff report is the ACC’s recommendation package, containing a cover letter with the recommended award order for designs followed by the list of designs submitted that the ACC is recommending be deemed ineligible along with their justification, and finally all the designs submitted in order of recommended status are attached to this staff report. Below is a discussion about the nature of the ACC recommendation. Eligible Artist Determinations There are four artists that did not validate being a resident of Gilroy. Two the ACC felt were still eligible, and two ineligible due to lack of information provided: •Victoria Garcia (Submittal #37) does not live in Gilroy but qualifies as she historically and currently attends a school in Gilroy. Due to her status as a minor, which school she attends is not being disclosed in this report. •Orlando Salcedo (Submittal #27) is not a current Gilroy resident, student, or working in paid employment in Gilroy, but did grow up in Gilroy, attended schools and graduated from Gilroy High School, and worked in the city previously. He does currently assist his mother in maintaining her property at her residence in Gilroy, and he assists with several art and community events held in Gilroy. Additionally, he has maintained involvement in the community, is heavily involved in the Gilroy arts community, is a member of the Gilroy Arts Roundtable, and did paid work for the La Ofrenda festival. For these reasons, the ACC is considering him eligible under the intent of the program and is recommending that the Council consider him eligible as well. •Ford (Submittal #2) and Ivy (Submittal #3) were turned in physically to an event that the ACC was tabling. There was an e-mail on one of the submittals. Staff reached out to obtain more information on the young artists in order to ensure eligibility and ability to contract for the purchase of the art if selected. The owner of the e-mail address has yet to respond to any of our e-mails. As such, we cannot determine if they are residents, or qualify under either of the other eligibility options. Unranked Entry 10.2 p. 120 of 172 For the Love of Gilroy Public Art Campaign - Selection of Designs and Award of Intellectual Property Right Agreements in the Amount of $500 Each City of Gilroy City Council Page 3 of 4 August 5, 2024 There is an additional entry that was submitted (Art Submission #38) but was sent through a third-party site. The City’s cybersecurity program captured and prevented its submittal to the City’s servers. Staff became aware of the captured e-mail when the artist recently asked about their status, and staff was not aware of the submittal. Searching through the cybersecurity system records, the record shows that the design was originally submitted by a third-party site before the deadline. Because of the security capture of the submittal, the design was not available for the ACC to evaluate and score. Staff is recommending that the Council allow this design submittal as timely, despite the ACC not having the opportunity to evaluate and include it in their recommended rankings. The CFA provided information on how to submit in a way that would have prevented this from occurring. While staff usually tends to hold the strictest compliance with solicitations, this solicitation is for members of the public and not companies where there is an expectation of having the time and focus of reading a lengthy proposal document, and experience in responding to a detailed process. However, staff is recommending that Council deem this submittal as ineligible as the design features several current business names in the design, which falls under the prohibited criteria. Of the submittals, only a few of the submittals followed the instructions fully. Staff and the ACC assumed an approach towards grace and understanding in the submittals, aside from the submittal deadline and restricted content which were upheld in the strictest manner through the denial of acceptance and recommendations of ineligibility, respectively. As such, staff worked with those that did submit by the deadline to complete the eligibility evaluation to allow the highest number of designs to be considered, but did not allow edits or changes to the design, save for one typo in a translated word. In keeping with that approach, the recommendation is for Council to deem this submittal as ineligible. Recommendation and Council Determination Staff’s recommendation is for Council to adopt the ACC’s recommended award order, attached to this staff report. At the time of the writing of this report, there has been one donation towards an additional flag made by Camille McCormack, bringing the total banners to 13. By approving an award order, if more donations for any added banners come in after approval, and in time for production of the banners, then staff may complete a purchase agreement for the design and have the additional banners included. Additionally, should any of the first 13 ranked designs not complete the design purchase and rights transfer documentation, then the award would progress to the next ranked design that completes the process, and staff would not need to return to Council for an amended award selection. Due to production timelines, the banners must be selected at the August 5, 2023 regular meeting, as the next meeting would likely cause the banners to not be produced in time for the September 20th reveal, and lessen the time the banners may be displayed before the Veteran‘s banners are installed in November, based on past years‘ experience. ALTERNATIVES 10.2 p. 121 of 172 For the Love of Gilroy Public Art Campaign - Selection of Designs and Award of Intellectual Property Right Agreements in the Amount of $500 Each City of Gilroy City Council Page 4 of 4 August 5, 2024 Council may approve or modify the proposed order of awards, or reject one, more than one, or all designs. FISCAL IMPACT/FUNDING SOURCE The purchase of 13 designs will total $6,500 from the Public Art Fund, at the amount of $500 per design. The original budget was $6,000 for 12 banners, but with the additional donation of $600 for a 13th banner, the amount was increased by an additional $500 award. The cost of banner production will also be increased by $100 due to the 13th banner to be produced, from $1,500 to $1,600 from the Public Art Fund. Should any additional donations be received before production is ordered that is sufficient for additional banners, the cost would increase by approximately $600 per banner. PUBLIC OUTREACH The ACC conducted an outreach process for this campaign, including website posts, social media posts, direct outreach via flyers to social and arts-related community groups, the Gilroy Arts Roundtable, and tabling at a couple of community events. Additionally, this item has been discussed at each of the ACC regular meetings since its February 13, 2024 regular meeting, and was an item discussed at the March 18, 2024 regular meeting of the City Council. This item was included on the publicly posted agenda for this meeting. Future public outreach will be made announcing the selected designs, and information about the unveiling event planned for September 20, 2024. NEXT STEPS Once a priority award order has been adopted, staff will then complete the intellectual property right agreements and send the banner designs for production. The ACC is continuing its development of the unveiling event for September 20, 2024, where the banners will be displayed. Attachments: 1. Recommendation packet of the Arts and Culture Commission. 10.2 p. 122 of 172 Docusign Envelope ID: FEBB1DA1-1C56-4D4E-9F91-91F1216F4505 Arts and Culture Commission Chair Melanie Reynisson Commission Council Correspondence Commissioners Ruben Dario Villa Amy Ann Hufford Camille McCormack Adeline Moreno Alexandra Perdew7351 Rosanna Street, Gilroy, California 95020-6197 Telephone: (408) 846-0202 http://www.cityofgilroy.org July 26, 2024 To: Re: Gilroy City Council and City Administrator For the Love of Gilroy Public Art Banner Campaign – Award Recommendation Packet The Arts and Culture Commission (Commission) has completed the evaluation of design submittals for the “For the Love of Gilroy” public art campaign, which the City Council approved of the campaign and event at its March 18, 2024 meeting. The Commission received 38 designs in total and is presenting its recommendation through this packet for Council members to review approaching the August 5, 2024 meeting where the Council will be asked to approve the designs that will be publicly displayed for the community to enjoy. There were 38 designs submitted by 32 artists. Three artists submitted multiple designs, though the Commission recommends only a maximum of one be selected from any single artist. Currently, with the funding approved by Council and one donation received to-date, the Commission can produce 13 designs as banners. The Commission is recommending that the Council adopt an order of award, as opposed to selecting only 13 designs. Until the purchase agreements for the rights to the designs are completed, there is a chance that an artist may choose to not sign over their design to the City. Additionally, there may be additional donations granting the opportunity to add banners before the banner production window closes. By approving an order of award, the Commission can proceed to the next in order of award as needed, as opposed to coming back to Council for new or replacement awards and delaying the production and unveiling event to later in the year. Recommended Award Order The Commission has identified 30 of the designs as eligible and is recommending the award order listed in the table below. The list is in the Commission’s recommended order, and includes the artist name, submission number – an assigned tracking number issued by City staff to the design for accurate record and referencing through the process – and a final column indicating if the artist is a minor. Attached to this correspondence are the designs in recommended order, with the recommendation number and submission number for reference. Commission Recommended Art Submission Number 23 Artist Name Minor Ranking 1 2 Joey Castaneda Jessica Salcedo No No22 10.2 p. 123 of 172 Docusign Envelope ID: FEBB1DA1-1C56-4D4E-9F91-91F1216F4505 Commission Recommended Art SubmissionArtist Name Minor Ranking Number 27 37 10 28 35 21 1 3 4 5 6 7 8 9 Orlando Salcedo1 Victoria Garcia2 Annika Walde Ricky Vazquez Sierra Masri No Yes No No No No No No No No Yes No No No No Yes No No No No No Yes No Yes No No Yes No Hayoung Oh Adriel-Guillermo Jimenez Andrea Silva-Quiroz Gonzolo Flores Berenice Hernandez Baltazar Zelia Diaz 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 12 20 13 5 18 17 15 16 8 29 24 31 6 19 26 9 Dominique Sandoval Dawn Culp Christina Dao* Christina Dao* Hailey Garza Rowena Christhuraj Marissa Barulich* Santiago Moreno* Carolina Perez Eddie Armenta III Karah Organista Dominga Casas Leilani Lara 7 Santiago Moreno* Santiago Moreno* Kathy Flores 30 33 4 Marissa Barulich*25 * This artist has multiple design entries. Once one is awarded to this artist, the other entries would then be passed over when awarding available banners/contracts. 1 Artist is not a current Gilroy resident, student, or working in paid employment in Gilroy, but did grow up in Gilroy, attended schools and graduated from Gilroy High School, and worked in the city previously. He does currently assist his mother in maintaining her property at her residence in Gilroy, and he assists with several art and community events held in Gilroy. Additionally, he has maintained involvement in the community, is heavily involved in the Gilroy arts community, is a member of the Gilroy Arts Roundtable, and did paid work for the La Ofrenda festival. For these reasons, the Commission is considering him eligible under the intent of the program and is recommending that the Council consider him eligible as well. 2 Artist does not live in Gilroy but qualifies as she historically and currently attends a school in Gilroy. Due to her status as a minor, which school she attends is not being disclosed. 2 10.2 p. 124 of 172 Docusign Envelope ID: FEBB1DA1-1C56-4D4E-9F91-91F1216F4505 Designs Deemed Ineligible by the Commission Of the 38 designs, there are eight that the Commission have determined to be ineligible due to content or an inability to verify artist eligibility. The Call for Artists document restricts the design content based on usual practice and policy of the City, including no drug or alcohol content, nor any business advertisements/references. The only exception to the latter is the Gilroy Gardens Family Theme Park due to its close association with the city and community, and that the City owns the park. The designs deemed ineligible by the Commission are identified below, and the designs are included in this packet behind the recommended designs. The table provides: the artist’s name, submission number, if they are a minor, and followed by the reason it is being deemed ineligible. Council may determine otherwise in its discretion, which is why the designs are being included in this packet. Art Artist Name Submission Minor Number Reason(s) Deemed Ineligible Ford [Last Name Not Provided]3 Eligibility unable to be determined - non-responsive to e-mails.2 Yes Ivy [Last Name Not Provided]4 Eligibility unable to be determined - non-responsive to e-mails.3 Yes NoAlfredo Yuriar 11 Design prominently features alcohol (wine). Design contains multiple business names in pictures but is something that could be considered advertisement or endorsement of private businesses. Christina Dao*14 32 34 No No Yes Design includes mushrooms of a nature the Commission believes may be a drug reference.Santiago Moreno* Sarah Bostock Design contains an alcohol and business reference - photograph used has identifiable beer signs in the windows of Old City Hall. Design contains an alcohol and business reference - photograph used has identifiable beer signs in the windows of Old City Hall. Design contains multiple business names, something that could be considered advertisement or endorsement of private businesses. Tami Brown 36 38 No NoJuliet Gonzalez5 * This artist has multiple design entries. Once one is awarded to this artist, the other entries would then be passed over when awarding available banners/contracts. 3 Artist is a minor and submitted artwork at a community event. Only contact information is an e-mail address that has been non-responsive to-date and the Commission cannot verify eligibility of this artist. 4 Artist is a minor and submitted artwork at a community event. Only contact information is an e-mail address that has been non-responsive to-date and the Commission cannot verify eligibility of this artist. 5 Artist’s submission was captured by the City’s cybersecurity system and was therefore delayed until after the Commission evaluation. Therefore, it was not evaluated by the full Commission. However, the design content including multiple business names makes it ineligible under the requirements. 3 10.2 p. 125 of 172 Docusign Envelope ID: FEBB1DA1-1C56-4D4E-9F91-91F1216F4505 The Commission would like to thank the City Council for the opportunity to pursue this public art campaign and recommend these designs for your approval. We look forward to presenting our recommendations at the August 5th, 2024 meeting. Sincerely, Melanie Reynisson, Chair Arts and Culture Commission 4 10.2 p. 126 of 172 ACC Recommendation #1 Art Submission #23 10.2 p. 127 of 172 ACC Recommendation #2 Art Submission #22 10.2 p. 128 of 172 ACC Recommendation #3 Art Submission #27 10.2 p. 129 of 172 $&&ꢀ5HFRPPHQGDWLRQꢀꢁꢂ $UWꢀ6XEPLVVLRQꢀꢁꢃꢄ10.2 p. 130 of 172 ACC Recommendation #5 Art Submission #10 10.2 p. 131 of 172 ACC Recommendation #6 Art Submission #28 10.2 p. 132 of 172 ACC Recommendation #7 Art Submission #35 10.2 p. 133 of 172 ACC Recommendation #8 Art Submission #21 10.2 p. 134 of 172 ACC Recommendation #9 Art Submission #1 10.2 p. 135 of 172 ACC Recommendation #10 Art Submission #12 10.2 p. 136 of 172 $&&ꢀ5HFRPPHQGDWLRQꢀꢁꢅꢅ$UWꢀ6XEPLVVLRQꢀꢁꢆꢇ Arts + Culture Commission, City of Gilroy For the Love of Gilroy New Downtown Banners Promoting Arts, Culture, andCommunity in Gilroy, South County and Beyond! Bleed Area Trim Area General Instructions Banner Specs 23.75” x 51.50”t 5VSOꢀPòꢀBOZꢀHVJEFꢀMBZFSTꢀCFGPSF TUBSUJOH t 1MBDFꢀZPVSꢀBSUXPSLꢀJOꢀUIFꢀMBZFSꢀOBNFE i1-"$&ꢀ:063ꢀ"35803,ꢀ)&3&w t %PꢀOPUꢀDIBOHFꢀBOZꢀöMFꢀTFUUJOHTꢀPSꢀFEJU öMFꢀTJ[F t ,FFQꢀJOꢀ$.:,ꢀDPMPSꢀNPEF Artwork Total Area 21.75” x 41.50” Instructions for Exporting File t 0VUMJOFꢀBOZꢀMJWFꢀUFYU t 4BWFꢀBTꢀFEJUBCMFꢀ1%' t /BNFꢀöMFꢁ i'5-0(ꢂ'JSTU/BNFꢂ-BTU/BNFw Any artwork below this line will not be shownGonzalo Flores Gilroy Garlic 10.2 p. 137 of 172 ACC Recommendation #12 Art Submission #13 10.2 p. 138 of 172 ACC Recommendation #13 Art Submission #5 10.2 p. 139 of 172 ACC Recommendation #14 Art Submission #18 10.2 p. 140 of 172 ACC Recommendation #15 Art Submission #17 10.2 p. 141 of 172 $&&ꢀ5HFRPPHQGDWLRQꢀꢁꢅꢈ $UWꢀ6XEPLVVLRQꢀꢁꢅꢉ 10.2 p. 142 of 172 ACC Recommendation #17 Art Submission #16 um 10.2 p. 143 of 172 ACC Recommendation #18 Art Submission #8 10.2 p. 144 of 172 $&&ꢀ5HFRPPHQGDWLRQꢀꢁꢅꢊ$UWꢀ6XEPLVVLRQꢀꢁꢆꢊ10.2 p. 145 of 172 ACC Recommendation #2ꢇArt Submission #24 10.2 p. 146 of 172 "$$ꢀ3FDPNNFOEBUJPOꢀꢁꢂꢃꢀ "SUꢀ4VCNJTTJPOꢀꢁꢄꢃ10.2 p. 147 of 172 ACC Recommendation #2ꢆArt Submission #6 10.2 p. 148 of 172 $&&ꢀ 5HFRPPHQGDWLRQꢀꢁꢆꢃ $UWꢀ6XEPLVVLRQꢀ ꢁꢅꢊ 10.2 p. 149 of 172 $&&ꢀ 5HFRPPHQGDWLRQꢀ ꢁꢆꢂ $UWꢀ6XEPLVVLRQꢀ ꢁꢆꢈ 10.2 p. 150 of 172 $&&ꢀ 5HFRPPHQGDWLRQꢀꢁꢆꢉ $UWꢀ6XEPLVVLRQꢀꢁꢊ 10.2 p. 151 of 172 $&&ꢀ 5HFRPPHQGDWLRQꢀꢁꢆꢈ $UWꢀ6XEPLVVLRQꢀꢁꢄ 10.2 p. 152 of 172 $&&ꢀ5HFRPPHQGDWLRQꢀꢁꢆꢄ $UWꢀ6XEPLVVLRQꢀꢁꢃꢇ 10.2 p. 153 of 172 $&&ꢀ5HFRPPHQGDWLRQꢀꢁꢆꢋ $UWꢀ6XEPLVVLRQꢀꢁꢃꢃ10.2 p. 154 of 172 $&&ꢀ 5HFRPPHQGDWLRQꢀ ꢁꢆꢊ $UWꢀ6XEPLVVLRQꢀꢁꢂ 10.2 p. 155 of 172 $&&ꢀ5HFRPPHQGDWLRQꢀꢁꢃꢇ $UWꢀ6XEPLVVLRQꢀꢁꢆꢉ 10.2 p. 156 of 172 Ineligible $UWꢀ6XEPLVVLRQꢀꢁꢆ10.2 p. 157 of 172 Ineligible $UWꢀ6XEPLVVLRQꢀꢁꢃ 10.2 p. 158 of 172 Ineligible $UWꢀ6XEPLVVLRQꢀꢁꢅꢅ10.2 p. 159 of 172 Ineligible Art 6XEPLVVLRQꢀꢁꢅꢂ um 10.2 p. 160 of 172 Ineligible "SUꢀ4VCNJTTJPOꢀꢁꢂꢃ 10.2 p. 161 of 172 Ineligible $UWꢀ6XEPLVVLRQꢀꢁꢃꢂ 10.2 p. 162 of 172 Ineligible $UWꢀ6XEPLVVLRQꢀꢁꢃꢈ Tami Brown, Artist Title: 4 the Love of Gilroy Arts & Culture Commission City of Gilroy 10.2 p. 163 of 172 IneligibleArt Submission #38 10.2 p. 164 of 172 Page 1 of 4 City of Gilroy STAFF REPORT Agenda Item Title:Proposal from the Gilroy Sister Cities Association for an Agreement for Services Meeting Date:August 5, 2024 From:Jimmy Forbis, City Administrator Department:Administration Submitted By:Jimmy Forbis, City Administrator Prepared By:Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION Council consideration of approving the proposed agreement. EXECUTIVE SUMMARY The City of Gilroy and the Gilroy Sister Cities Association (GSCA) work together to manage the relationships and cooperation between the City of Gilroy and its six sister cities. The City has been entering agreements with our local partnering organizations including Visit Gilroy and the Gilroy Chamber of Commerce to formalize expectations and services to be provided for any financial contributions being made to these organizations. This item seeks Council consideration of a proposed agreement from the GSCA to resume financial support and establish expectations between both the GSCA and the City relating to services for this contribution and furthering the purposes of the partnership. BACKGROUND Sister Cities As described by Sister Cities International, a sister city relationship is a broad-based, long-term partnership between two communities in two countries. A relationship is officially recognized after the highest elected or appointed official from both communities sign off on an agreement to become sister cities. A city may have any 11.1 p. 165 of 172 Proposal from the Gilroy Sister Cities Association for an Agreement for Services City of Gilroy City Council Page 2 of 4 August 5, 20241 7 0 5 number of sister cities, with community involvement ranging from a half dozen to hundreds of volunteers. In addition to volunteers, sister city organizations can include representatives from nonprofits, municipal governments, the private sector, and other civic organizations. Each sister city organization is independent and pursues the activities and thematic areas that are important to them and their community including municipal, business, trade, educational, and cultural exchanges, and projects with their sister city. The City of Gilroy currently has the following five official sister cities: •Takko-machi, Japan •Angra do Heroismo, Portugal •Tecate, Mexico •Saint-Clar, France •Monticelli d’Ongina, Italy •Koror, Republic of Palau Gilroy Sister Cities Association History GSCA, according to their website, is a group of dedicated volunteers who conduct programs that continue to support and promote goodwill between Gilroy and its sister cities. The GSCA was established in 2005. The City and the GSCA have a history of working together to further relations with our sister cities. Historically, the City provided $5,000 per year to the GSCA, a significant amount that greatly contributed to their operations, apparently under Council budget approval, which is believed to have begun in 2012. For several years, the Sister Cities Association did not request funding, and as staff was not aware of the 2012 budgetary approval, no funds were disbursed. Staff did not receive communications from the GSCA regarding the lack of payments until early 2023. Once contact was made, and staff was made aware of the issue, staff issued a draft agreement on March 21, 2023, for GSCA to review, which would resume the $5,000 payments, with terms generally consistent in practice with the other agencies that partner with the City. Subsequently, staff received no communication from GSCA until November 21, 2023, approximately eight months later. The communication did not reference the draft agreement but asked to schedule a meeting regarding the City’s commitment. The City advised GSCA of the draft agreement sent, and GSCA responded that the meeting was desired to discuss the agreement. Despite the challenges, the City made continuous efforts to maintain communication, which became delayed again until the City reached out in January 2024 to press about the meeting. Ultimately, the proposed agreement version before Council tonight, the latest iteration from GSCA, has been received by the City and is the subject of this agenda item. 11.1 p. 166 of 172 Proposal from the Gilroy Sister Cities Association for an Agreement for Services City of Gilroy City Council Page 3 of 4 August 5, 20241 7 0 5 For audit reasons and to comply with the City’s policies and procedures, such contributions to our partnering agencies are implemented by agreement, as opposed to only budget appropriations. The reason was to identify amounts authorized to an agency for reporting purposes, establish clear expectations for the contribution, and to identify the funding sources and allocations in budget appropriations since all contractual service appropriations are combined in the budget and financial system, consistent with best practices for local government budgeting and accounting. ANALYSIS The City has been moving to establish contracts with our partnering agencies to which the City contributes financially. The City has enacted such agreements with other partnering organizations, such as the Gilroy Chamber of Commerce, Visit Gilroy, and Silicon Valley Creates. The agreements identify the amount of funding to be provided, what the funding is being utilized for, and reporting back to the City Council regarding the outcomes of the use of funds. For audit purposes, the City needs to have established agreements to issue such payments. Similarly, the discussions on the agreement between the City and GSCA has reached a point for an agreement to be presented to Council for consideration. The agreement does not change the functions and services for which the GSCA provides to the City and community. The main change is their request for the annual contribution to be increased to $15,000, from the previously paid amount of $5,000 per year. Other contract terms also establish annual presentations to the City Council by GSCA of their activities and copies of GSCA’s adopted budgets. The rest of the contract contains language that is present and needed in all contractual relationships between the City and partnering agencies. In summary, the agreement would effectuate the following: •The City would contribute up to $15,000 per year on a reimbursement basis to the GSCA. •GSCA would perform the following: o Manage relations with the City of Gilroy's established sister cities. o For potential new sister city relationships, help the City and other cities requesting sister city status with research and due diligence. o Meet, greet, assist, and host visitors on official visits to the City of Gilroy from any of its established sister cities. o Provide annual reports by the end of each calendar year starting in 2024 and followed by a presentation to the City Council. o Provide a copy of the annual budget for the GSCA within thirty (30) days of adoption, identifying fixed costs as well as planned activities which requires funding. o Other tasks relating to sister cities as may be needed or prudent. 11.1 p. 167 of 172 Proposal from the Gilroy Sister Cities Association for an Agreement for Services City of Gilroy City Council Page 4 of 4 August 5, 20241 7 0 5 •The City would perform the following: o Render payment within forty-five (45) days of receiving an acceptable invoice. o Make reasonable effort to receive official visitors from Gilroy’s established Sister Cities at City Hall and other City facilities as might be requested and of interest. o Make reasonable effort to be represented and participate at various welcome and or farewell gatherings arranged for visitors from Gilroy’s established Sister Cities as hosted by the GSCA. ALTERNATIVES Council may alternatively amend or reject this proposed agreement. Should Council desire any amendments to the proposed agreement, staff will return to the GSCA to negotiate revised terms. If Council determines to reject the agreement, a determination will need to be made regarding the relationship between the two organizations. The latter is not recommended, as any sister city related services not performed by the GSCA would likely be borne by City staff, which does not currently have the level of experience of the GSCA to provide these services. FISCAL IMPACT/FUNDING SOURCE Up to $15,000 annually on a reimbursement basis. The financial cost will be absorbed in the City’s existing General Fund budget and will be included in future budget proposals for Council consideration. PUBLIC OUTREACH This item was included on the publicly posted agenda for this meeting. NEXT STEPS If approved by Council, staff will finalize the agreement with GSCA. Attachments: 1. Proposed Agreement 11.1 p. 168 of 172 AGREEMENT FOR SERVICES This agreement (“Agreement”) is made this _____day of ____, 2024, between the City of Gilroy, having a principal place of business at 7351 Rosanna Street, Gilroy, California (“City”) and the Gilroy Sister Cities Association, a 501(c)3 organization, having a principal place of business at P.O. Box 1067, Gilroy, California (“Association”). 1. TERM OF AGREEMENT. This Agreement will become effective July 1, 2024 and will continue in effect through June 30, 2029 unless terminated in accordance with the provisions of Section 8 of this Agreement. 2. ENTITY STATUS. It is the express intention of the parties that Association is an independent, third-party nonprofit organization and not an employee, agent, or joint venturer of the City that has worked with the City to manage and coordinate activities to welcome and host officials and visitors from Gilroy’s established Sister Cities since 2007. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between City and Association or any employee or agent of Association. Both parties acknowledge that Association is not an employee for state or federal tax purposes. Association shall not be entitled to any of the rights or benefits afforded to City’s employees, including, without limitation, disability or unemployment insurance, workers’ compensation, medical insurance, sick leave, retirement benefits or any other employment benefits. 3. COMPENSATION. In consideration for the services to be performed by Association, City agrees to pay Association the following amounts: A. An amount not to exceed Fifteen ($15,000.00) Thousand Dollars annually on a reimbursement basis, subject to City receipt of the Association’s annual budget and City’s approval of which expenses are eligible for reimbursement. The Association may begin invoicing the City upon entering this contract for expenses in calendar year 2024 with approval of expenditures by the City. For each year thereafter, the Association shall provide its adopted budget for City review and determination of which costs are reimbursable. 4. SERVICES TO BE PERFORMED BY ASSOCIATION. The Association shall undertake management and coordination activities on behalf of the City of Gilroy with its sister cities, including visitor relations. The activities shall include the following: A. Manage relations with the City of Gilroy's established sister cities. B. Evaluate and assist the City of Gilroy with research and due diligence on requests from the City of Gilroy on establishing potential new additional sister city relationships, or requests to the City of Gilroy from other cities requesting sister city status with the City of Gilroy. C. Meet, Greet, Assist and Host visitors on official visits to the City of Gilroy from any of its established sister cities. 11.1 p. 169 of 172 D. Provide an annual report to the City Council on current activities, trends, and status of relations between the City of Gilroy and its established sister cities. This report will be provided to the City Council by the end of calendar year 2024, and then each subsequent year for the duration of this agreement. E. With the release of the above report, the Association shall present to the City Council at a regular meeting of the City Council an update on the report, as well as field questions from the City Council. This presentation shall be provided to the City Council between thirty (30) and sixty (60) days of the submission of the annual report above. F. Provide a copy of the annual budget for the Association, identifying fixed costs as well as planned activities which requires funding. The budget shall be provided to the City by the Association within thirty (30) days of adoption by Association. G. Other tasks relating to sister cities of the City of Gilroy as may be needed or prudent. 5. SERVICES TO BE PERFORMED BY CITY. A. The City shall render payment within forty-five (45) days of receiving an acceptable invoice. B. The City shall make reasonable effort to receive official visitors from Gilroy’s established Sister Cities at City Hall and other City facilities as might be requested and of interest (meet with the mayor, tour city hall; meet with the police chief, tour police station; meet with the fire chief, tour fire station; tour waste water treatment facility). C. The City shall make reasonable effort to be represented and participate at various welcome and or farewell gatherings arranged for visitors from Gilroy’s established Sister Cities as hosted by the Association. 6. INDEMNIFICATION OF LIABILITY, DUTY TO DEFEND. To the fullest extent permitted by law, Association shall defend, through counsel approved by City (which approval shall not be unreasonably withheld), indemnify and hold harmless City, its officers, representatives, agents and employees against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and expenses, including without limitation attorneys’ fees, arising or resulting directly or indirectly from any act or omission of Association or Association’s assistants, employees or agents, including all claims relating to the injury or death of any person or damage to any property. 7. ASSIGNMENT. Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or obligations of Association under this Agreement may be assigned or subcontracted by Association without the prior written consent of the City, which City may withhold in its sole and absolute discretion. 8. TERMINATION OF AGREEMENT. Either party may terminate this Agreement without cause and at any time upon giving 30 days' prior written notice to the other party. Such termination will be effective on the date stated in the notice. Such notice shall be provided as addressed in Section 15, Notices. 11.1 p. 170 of 172 9. AMENDMENT. No amendments, modifications, alterations or changes to the terms of this Agreement shall be effective unless and until made in writing signed by both parties hereto. 10. ENTIRE AGREEMENT. This Agreement supersedes any and all prior agreements, whether oral or written, between the parties hereto with respect to the rendering of services by Association for City and contains all the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to the Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding. No other agreements or conversations with any officer, agent or employee of City prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Such other agreements or conversations shall be considered as unofficial information and in no way binding upon City. 11. GOVERNING LAW AND VENUE. The Agreement shall be governed by and construed in accordance with the laws of the State of California without regard to the conflict of laws provisions of any jurisdiction. The exclusive jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and federal courts located in Santa Clara County, California. 12. WAIVER. Association agrees that waiver by City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this agreement. 13. NO PLEDGING OF CITY’S CREDIT. Under no circumstances shall Association have the authority or power to pledge the credit of City or incur any obligation in the name of City. 14. NO THIRD-PARTY BENEFICIARIES. This Agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any claim or right of action hereunder for any cause whatsoever. 15. NOTICES. Notices shall be provided in writing as follows: To City: City Administrator, City of Gilroy 7351 Rosanna Street Gilroy, CA 95020 To Association: President, Gilroy Sister Cities Association P.O. Box 1067 11.1 p. 171 of 172 Gilroy, CA 95020 ASSOCIATION: CITY: GILROY SISTER CITIES ASSOCIATION CITY OF GILROY By: By: Name: David Peoples Name: Jimmy Forbis Title: President Title: City Administrator Taxpayer ID Number: Approved as to Form Attest: City Attorney City Clerk 11.1 p. 172 of 172