11/13/2023 Youth Commission Regular MeeetingPage 1 of 3
City of Gilroy
Youth Commission Regular Meeting Minutes
Monday, November 13, 2023 | 6:00 PM
1.CALL TO ORDER
The meeting was called to order at 6:01 p.m.
2.FLAG SALUTE
The flag salute was led by Chair Nguyen.
3.ROLL CALL
Attendance Attendee Name
Present Maya Beyret, Commissioner
Aiden Francis, Treasurer
Sophie Gong, Commissioner
Alfred James, Commissioner
Saed Mustafa, Commissioner
Jaimee Nguyen, Chair
Melanie Reynolds, Vice Chair
Thanmay Sarath, Commissioner
Absent None
4.SECRETARY'S REPORT
The meeting packet and agenda was posted at the City Hall Kiosk on Thursday,
November 9, 2023.
5.APPROVAL OF MINUTES
5.1.Monday, October 9, 2023
RESULT: Pass
MOVER: Alfred James, Commissioner
SECONDER Melanie Reynolds, Vice Chair
AYES: Commissioner Beyret, Treasurer Francis, Commissioner Gong,
Commissioner James, Commissioner Mustafa, Chair Nguyen, Vice Chair
Reynolds, Commissioner Sarath
Commissioner James motioned to approve the October 9, 2023 minutes. Vice Chair
Reynolds seconded the motion. Motion passed with a 8-0-0 vote.
6.PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
No public comment.
7.NEW BUSINESS
No new business reports.
8.OLD BUSINESS
8.1.Discuss FY2024 Youth Commission Work Plan.
November 13, 2023 6:00 PM Page 2 of 3 Youth Commission
Regular Meeting Minutes
Below is a summary of the FY2024 Youth Commission Work Plan:
OpportuniTEEN Fair- For this year’s OpportuniTEEN Fair, it will be held on Saturday,
March 23, 2024, at the Gilroy Civic Center Paseo from 11:30am-2:30 p.m. Wheeler Center
Gym will be a backup venue if weather is inclement. The Commission organized the
following committees for the event:
A.Marketing Committee: Melanie, Jaimee, Saed
•Meeting with staff on November 20 at 6:15pm at the Gilroy Senior Center.
•Identify point of contacts at local schools: Christopher, Gilroy, and Gilroy
Early College Academy
•Develop a marketing plan through social media.
•Targeted age groups: 14-18 year olds
•Create a “Save the Date” flyer (Jaimee)
B. Vendor Outreach Committee: Aiden, Maya, Jaimee, Saed
•Meeting with staff on Monday, November 20 at 5:30 p.m. at the Gilroy Senior
Center.
•Reach out to businesses that hire teenagers; companies that offer
internships for teens; and teen-focused resource agencies.
•Seek donations from vendors for event day raffles prizes for participants
•Compose a letter/email message to possible vendors. Include event
information and how to confirm
C. Event Details Committee: Alfred, Sophie, Thanmay, Melanie
•Meeting virtual with staff on Monday, November 27 at 6:30 p.m.
•Research food, music, decoration, raffles, registration, layout
•Organize event-day assignments for commissioners and volunteers
Each Committee will select a lead representative to share their progress at the Monday,
December 11, 2023 meeting.
Senior Tech Day- Staff will create a volunteer spreadsheet for the months of December
through April of possible dates to provide digital assistance to seniors at the Senior Center.
Breakfast with Santa- The event is scheduled for Saturday, December 9, 2023, at the
Gilroy Senior Center. Commissioners should arrive at 7:45 a.m.
9.AGENDA ITEMS FOR NEXT MEETING
The following item will be added to the December regular meeting agenda:
1. Continue to discuss the 2023-24 Youth Commission Work Plan
10.STAFF/COMMISSIONER COMMENTS
No comments.
11.ADJOURNMENT
Chair Nguyen adjourned the meeting at 7:04 p.m.
November 13, 2023 6:00 PM Page 3 of 3 Youth Commission
Regular Meeting Minutes
I HEREBY CERTIFY that the foregoing minutes were duly adopted at a regular meeting of the
Youth Commission of the City of Gilroy.
Vince Bautista, Jr.
Secretary