05/13/2024 Youth Commission Regular
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City of Gilroy
Youth Commission Regular Meeting Minutes
Monday, May 13, 2024 | 6:00 PM
1. CALL TO ORDER
Chair Nguyen called the meeting to order at 6:01 p.m.
2. FLAG SALUTE
Chair Nguyen led the pledge of allegiance.
3. ROLL CALL
Attendance Attendee Name
Present Maya Beyret, Commissioner
Sophie Gong, Commissioner
Alfred James, Commissioner
Saed Mustafa, Commissioner (late, arrived at 6:05 p.m.)
Thanmay Sarath, Commissioner
Aiden Francis, Treasurer
Melanie Reynolds, Vice Chair
Jaimee Nguyen, Chair
Biruh Abaneh, Voting Member
Emily Lai, Voting Member
Gianna Garcia, Voting Member
Absent None
4. SECRETARY'S REPORT
The meeting agenda was posted on May 10, 2024.
5. APPROVAL OF MINUTES
5.1. April 8, 2024
RESULT: Pass
MOVER: Aiden Francis, Treasurer
SECONDER Biruh Abaneh, Voting Member
AYES: Commissioner Beyret, Commissioner Gong, Commissioner James,
Commissioner Sarath, Treasurer Francis, Vice Chair Reynolds, Chair Nguyen,
Voting Member Abaneh, Voting Member Lai, Voting Member Garcia
ABSTAIN: Commissioner Mustafa
Commissioner Francis motioned to approve the Monday, March 11, 2024
minutes. Commissioner James seconded the motion. Motion passed with a 10-
0-1 vote (Mustafa absent)
6. INTRODUCTIONS
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Regular Meeting Minutes
None.
7. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
8. NEW BUSINESS
8.1. Change Youth Commission Meeting Schedule in August 2024.
The proposed meeting date change from August 12 to August 26 was presented
to the Commission. Commissioner James motioned for approval to change the
meeting date to August 26, 2024. Commissioner Abaneh seconded. Motion
passed 11-0-0.
RESULT: Pass
MOVER: Alfred James, Commissioner
SECONDER Biruh Abaneh, Voting Member
AYES: Commissioner Beyret, Commissioner Gong, Commissioner James,
Commissioner Mustafa, Commissioner Sarath, Treasurer Francis, Vice Chair
Reynolds, Chair Nguyen, Voting Member Abaneh, Voting Member Lai, Voting
Member Garcia
8.2. Proposed Changes to the Youth Commission Bylaws
Henig reviewed the proposed changes to the existing bylaws. Commissioner
Francis had a question about Section 6, #3, regarding if it applied to City
Council. Since the verbiage includes “policy bodies,” Henig said it would. Henig
also stated that even if this item is removed, commissioners can still attend
meetings and report back, however, it would not be in an official capacity. If the
Commission approves the changes, it will adopt them at their next meeting and
will take effect.
Commissioner Gong motioned to approve the recommended changes as
outlined in the attachment of the staff report. Vice Chair Reynolds seconded.
Motion passed 11-0-0.
RESULT: Pass
MOVER: Sophie Gong, Commissioner
SECONDER Melanie Reynolds, Vice Chair
AYES: Commissioner Beyret, Commissioner Gong, Commissioner James,
Commissioner Mustafa, Commissioner Sarath, Treasurer Francis, Vice Chair
Reynolds, Chair Nguyen, Voting Member Abaneh, Voting Member Lai, Voting
Member Garcia
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Regular Meeting Minutes
9. OLD BUSINESS
9.1. Review End of Year Presentation to City Council
The Commission reviewed the presentation, which was delivered by Chair
Nguyen. There was a recommendation that she mention the raffle prizes when
discussing the OpportunitTEEN Fair slide. Henig asked Nguyen if she would like
to practice it in the Chambers prior to the actual presentation. She agreed to and
they will setup a time to meet.
9.2. Review FY2024 and FY25 Youth Commission Work Plan
The Commission reviewed its work plan and there was no update. Henig
encouraged them to attend the upcoming creek clean-up on Saturday, May 18 at
Christmas Hill Park.
10. AGENDA ITEMS FOR NEXT MEETING
It was recommended at the August meeting the Commission focus on welcoming new
commissioners by reviewing the Brown Act, Commission bylaws, and other pertinent
information about serving as a Youth Commissioner.
12. STAFF/COMMISSIONER COMMENTS
Henig reminded commissioners who’s terms are ending in 2024 they will need to reapply if
they want to continue to serve on the Commission. He also asked commissioners to
promote the vacancies to their classmates.
13. ADJOURNMENT
Chair Nguyen adjourned the meeting at 6:30 p.m.
I HEREBY CERTIFY that the foregoing minutes were duly adopted at a regular meeting of the
Youth Commission of the City of Gilroy.
Adam Henig,
Secretary