03/11/2024 Youth Commission Regular
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City of Gilroy
Youth Commission Regular Meeting Minutes
Monday, March 11, 2024 | 6:00 PM
1. CALL TO ORDER
The meeting was called to order at 6:00 p.m. by Chair Nguyen.
2. FLAG SALUTE
The flag salute was led by Chair Nguyen.
3. ROLL CALL
Attendance Attendee Name
Present Alfred James, Commissioner
Saed Mustafa, Commissioner (late, 6:15 pm)
Thanmay Sarath, Commissioner
Jaimee Nguyen, Chair
Biruh Abaneh, Commissioner
Gianna Garcia, Commissioner
Sophie Gong, Commissioner
Aiden Francis, Treasurer (late, 6:36 pm)
Emily Lai, Commissioner
Absent Melanie Reynolds, Vice Chair
Maya Beyret, Commissioner
4. SECRETARY'S REPORT
The meeting agenda was posted on March 8, 2024.
5. APPROVAL OF MINUTES
5.1. February 12, 2024
RESULT: Pass
MOVER: Alfred James, Commissioner
SECONDER Biruh Abaneh, Voting Member
AYES: Commissioner Gong, Commissioner James, Commissioner Mustafa,
Commissioner Sarath, Treasurer Francis, Chair Nguyen, Voting Member Abaneh,
Voting Member Garcia, Voting Member Lai
ABSENT: Commissioner Beyret, Vice Chair Reynolds
Commissioner James motioned to approve the Monday, February 12, 2024 minutes.
Commissioner Abaneh seconded the motion. Motion passed with a 7-0-4 vote.
6. INTRODUCTIONS
None.
7. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
8. NEW BUSINESS
None.
March 11, 2024 6:00 PM Page 2 of 3 Youth Commission
Regular Meeting Minutes
9. OLD BUSINESS
9.1. Review FY2024 Youth Commission Work Plan
The Commission focused their discussion on the upcoming OpportuniTEEN Fair, which is
scheduled for March 23. Each of the three committees—Marketing, Event Details, and
Vendors—provided an update since their last meeting. The following topics were
discussed:
• Vendors
o Gap was added.
o National Honor Society, SBARI, and YMCA were confirmed.
o Those vendors that haven’t confirmed, commissioners and staff need to
follow up.
• Marketing
o Henig submitted the flyer through GUSD’s Peachjar, which will get
distributed to all the household with students from GPS, GHS, and CHS.
o Garcia will distribute flyers to Starbucks.
o Reynolds started the Instagram countdown
• Event Details
o Commissioners will arrive at 8:30am.
o There will be 2 emcees: Reynolds and Nguyen
o There will be 3 commissioners at the registration booth at one time, rotating
each hour.
o There will be 3 floaters, checking in with vendors and participants.
o There will be 3 greeters at the three entrances.
o Raffles will occur every 30 minutes beginning at 12:15pm
o Garcia will take pictures throughout the event.
o Raffle tickets – Two tickets will be given to each participant who turns in a
passport. They keep one and the other one they submit with their name/cell
phone #.
o Balloon Arch – created day of event (green and gold balloons)
o Thank you cards for vendors with flowers, bottle water, and snack bag.
o Send final email reminder to vendor on Wednesday, March 20.
10. AGENDA ITEMS FOR NEXT MEETING
Henig recommended discussing what will be covered for the annual presentation to City
Council. McPhillips recommended also adding the Commission’s participation in Bike to
Wherever Day on May 18 and the annual Creek Clean-up on May 20.
11. STAFF/COMMISSIONER COMMENTS
11.1. Review of YAC Attack Conference
Commissioners who attended the YAC Attack Conference shared their
experiences with the entire commission. They attended workshops about
hosting intergenerational events and self defense; heard listened to a panel of
local government leaders; and connected with the Morgan Hill Youth Council.
12. ADJOURNMENT
Chair Nguyen adjourned the meeting at 6:52 p.m.
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Regular Meeting Minutes
I HEREBY CERTIFY that the foregoing minutes were duly adopted at a regular meeting of the
Youth Commission of the City of Gilroy.
/s/ Adam Henig.
Secretary