08/28/2023 Youth Commission Special Meeting
August 28, 2023 6:30 PM Page 1 of 3 Youth Commission Regular Meeting Agenda
CITY OF GILROY YOUTH COMMISSION
AGENDA
SPECIAL MEETING
MONDAY, AUGUST 28, 2023 | 6:30 PM
GILROY SENIOR CENTER
7371 HANNA STREET
GILROY, CA 95020
Chair: Lavender Hwang Vice Chair: Winston James
Treasurer: Aiden Francis
Commissioners: Maya Beyret, Sophie Gong, Alfred James, Saed Mustafa, Jaimee Nguyen,
Crystal Pablo, Melanie Reynolds, Thamay Sarath
Staff Liaison: LeeAnn McPhillips, Assistant City Administrator, Vince Bautista, Jr., Recreation
Coordinator, and Adam Henig, Recreation Manager
In compliance with the Americans with Disabilities Act, the City will make
reasonable arrangements to ensure accessibility to this meeting. If you need
special assistance to participate in this meeting, please contact the
Recreation Division at least 72 hours prior to the meeting at (408) 846-0460 or
rec@cityofgilroy.org to help ensure that reasonable arrangements can be
made.
Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after
distribution of the agenda packet are available with the agenda packet on the City website at
www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE,
CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each
person wishing to speak should prepare a presentation of not more than three (3) minutes.
Persons wishing to address the Commission are requested, but not required, to complete a
Speaker’s Card at the entrances. Completion of this speaker’s card is voluntary. All persons may
attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be
submitted to the Secretary BEFORE this meeting portion begins. Anyone wishing to address the
Commission on any other item on this AGENDA is requested, but not required, to fill out a
speaker’s slip and submit it to the Secretary BEFORE the Commission takes action on the item.
Youth Commission Regular Meeting Agenda Page 2 of 3 February 13, 2023 | 6:30 PM
Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after
distribution of the agenda packet are available for public inspection with the agenda packet in the
Recreation Division at Senior Center, 7371 Hanna Street, during normal business hours. These
materials are also available with the agenda packet on the City website at www.cityofgilroy.org.
The agenda for this Youth Commission Special Meeting is as follows:
1. CALL TO ORDER
2. FLAG SALUTE
3. ROLL CALL
4. SECRETARY'S REPORT
5. APPROVAL OF MINUTES
5.1. May 8, 2023
5.2. July 5, 2023
6. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
7. PRESENTATION
7.1. 20232024 Youth Commission Orientation
8. NEW BUSINESS
8.1. Proposal to Change September Meeting Date
1. Staff Report: Vince Bautista Jr.
2. Public Comment
3. Possible Action: Motion to change the current September meeting date that will
accommodate both commissioners and staff.
8.2. Elections for Chair, Vice Chair, and Treasure for 20232024 Youth Commission term
1. Staff Report: Vince Bautista Jr.
2. Public Comment
3. Possible Action: Motion to approve selection of Chair, Vice Chair, and Treasurer for
the 2023-2024 Youth Commission term.
9. OLD BUSINESS
9.1. 20232024 Youth Commission Tentative Work Plan
1. Staff Report: Adam Henig
2. Public Comment
3. Possible Action: Receive and comment on current work plan.
10. AGENDA ITEMS FOR NEXT MEETING
11. STAFF/COMMISSIONER COMMENTS
Youth Commission Regular Meeting Agenda Page 3 of 3 February 13, 2023 | 6:30 PM
12. ADJOURNMENT