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09/28/2023 Youth Commission Special September 28, 2023 | 6:00 PM Page 1 of 3 Youth Commission Special Meeting Agenda CITY OF GILROY YOUTH COMMISSION SPECIAL MEETING AGENDA THURSDAY, SEPTEMBER 28, 2023 | 6:00 PM GILROY SENIOR CENTER 7371 HANNA STREET GILROY, CA 95020 Chair: Jaimee Nguyen Vice Chair: Winston James Treasurer: Aiden Francis Commissioners: Maya Beyret, Sophie Gong, Lavender Hwang, Alfred James, Saed Mustafa, Crystal Pablo, Melanie Reynolds, Thanmay Sarath Staff Liaisons: LeeAnn McPhillips, Assistant City Administrator, Vince Bautista, Jr., Recreation Coordinator and Adam Henig, Recreation Manager In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the Recreation Division at least 72 hours prior to the meeting at (408) 846-0460 or rec@cityofgilroy.org to help ensure that reasonable arrangements can be made. Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this meeting portion begins. Anyone wishing to address the Commission on any Youth Commission Regular Meeting Agenda Page 2 of 3 September 28, 2023 | 6:00 PM other item on this AGENDA is requested, but not required, to fill out a speaker’s slip and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at Senior Center, 7371 Hanna Street, during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org. The agenda for this regular meeting is as follows: 1. CALL TO ORDER 2. FLAG SALUTE 3. ROLL CALL 4. SECRETARY'S REPORT 5. APPROVAL OF MINUTES 5.1. Monday, August 28, 2023 6. INTRODUCTIONS 7. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 8. NEW BUSINESS 8.1. Treasurer's Report for the Youth Commission as of September 22, 2023. 1. Staff Report: Aiden Francis 2. Public Comment 3. Possible Action: Review and accept Treasurer's reports as of September 22, 2023. 9. OLD BUSINESS 9.1. Election for Vice Chair on 2023-2024 Youth Commission 1. Staff Report: Vince Bautista Jr. 2. Public Comment 3. Possible Action: Motion to approve selection of Vice Chair for the 2023-2024 Youth Commission term. 9.2. Discuss and Adopt FY2024 and FY2025 Youth Commission Work Plan 1. Staff Report: Adam Henig 2. Public Comment 3. Possible Action: The Commission will discuss and motion to approve the Fiscal Year 2024 and 2025 work plan. Youth Commission Regular Meeting Agenda Page 3 of 3 September 28, 2023 | 6:00 PM 10. AGENDA ITEMS FOR NEXT MEETING 11. STAFF COMMENTS 12. ADJOURNMENT