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02/12/1024 Youth Commission Regular Page 1 of 3 City of Gilroy Youth Commission Regular Meeting Minutes Monday, February 12, 2024 | 6:00 PM 1. CALL TO ORDER The meeting was called to order at 6:02 p.m. by Chair Nguyen. 2. FLAG SALUTE The flag salute was led by Chair Nguyen. 3. ROLL CALL Attendance Attendee Name Present Maya Beyret, Commissioner Alfred James, Commissioner Saed Mustafa, Commissioner Thanmay Sarath, Commissioner Melanie Reynolds, Vice Chair Jaimee Nguyen, Chair Biruh Abaneh, Commissioner Gianna Garcia, Commissioner Emily Lai, Commissioner Absent Sophie Gong, Commissioner Aiden Francis, Treasurer 4. SECRETARY'S REPORT The meeting agenda was posted on February 9, 2024. 5. APPROVAL OF MINUTES 5.1. Monday, January 8, 2024 Commissioner Mustafa motioned to approve the Monday, January 8, 2025 minutes. Commissioner James seconded the motion. Motion passed with a 9-0-2 vote. RESULT: Pass MOVER: Saed Mustafa, Commissioner SECONDER Alfred James, Commissioner AYES: Commissioner Beyret, Commissioner James, Commissioner Mustafa, Commissioner Sarath, Vice Chair Reynolds, Chair Nguyen, Voting Member Abaneh, Voting Member Garcia, Voting Member Lai ABSENT: Commissioner Gong, Treasurer Francis 6. INTRODUCTIONS Commissioners Abaneh, Lai, and Garcia introduced themselves. They were recently appointed and this was their first meeting with the Youth Commission. 7. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA No public comment. February 12, 2024 6:00 PM Page 2 of 3 Youth Commission Regular Meeting Minutes 8. PRESENTATION 8.1. City of Gilroy Mayor Marie Blankley Mayor Blankley welcomed the commissioners and invited them to the annual State of the City address on April 29, 2024 at 6pm in the City Council Chambers. 9. OLD BUSINESS 9.1. Review FY2024 Youth Commission Work Plan The Commission focused their discussion on the upcoming OpportuniTEEN Fair, which is scheduled for March 23. Staff informed the Commission that they were nine vendors short of their goal of securing 25 vendors for the event. Staff recommended that the Commission review the current list of vendors and determine whether they were likely to commit. Staff also recommended that all commissioners be involved in securing vendors, not just those serving on the vendor committee. In addition to updating the list of current vendors, the following prospective vendors were added to the list: • Oakwood School Summer Camp (Garcia) • Boys and Girls Club Summer Camp (Beyret) • Gilroy Movie Theater (Sarath) • National Honor Society (Mustafa) • Camp Campbell (Nguyen) • Walden West (Nguyen) • Downtown Live/Gilroy Downtown Business Association (James) • Harvard University Board (Nguyen) • Fifth Street Coffee (Reynolds) • Poki Bowl (Nguyen) • Interact Club (Lai) • Sea Cadet (James) • Gilroy Bowling (Mustafa) • Saved By Nature (Beyret) • SCC Parks (Mustafa, Reynolds) Staff recommended commissioners contact the vendor in-person, if possible. Also, staff will resend the template letter for commissioners to use to solicit prospective vendors. Lastly, because of the lack of vendors committed, staff recommended the Commission select one of the two following options to ensure the event has a sufficient number of vendors present: 1. Delay the event date to April, which would give the Commission more time to plan and secure vendors and donations. 2. Keep the current event date, but host a special meeting in two weeks to report on their progress. Commissioner Mustafa motioned for Option 2, to keep the current date for the OpportuniTEEN Fair to March 23, but hold a special meeting in two weeks— February 12, 2024 6:00 PM Page 3 of 3 Youth Commission Regular Meeting Minutes Monday, February 26. Vice Chair Reynolds seconded the motion. Motion passed with a 9-0-2 vote. RESULT: Pass MOVER: Saed Mustafa, Commissioner SECONDER Melanie Reynolds, Vice Chair AYES: Commissioner Beyret, Commissioner James, Commissioner Mustafa, Commissioner Sarath, Vice Chair Reynolds, Chair Nguyen, Voting Member Abaneh, Voting Member Garcia, Voting Member Lai ABSENT: Commissioner Gong, Treasurer Francis 10. AGENDA ITEMS FOR NEXT MEETING Reynolds recommended that the Commission work on an itinerary that can be shared with the vendors so they’re aware of what to expect when they arrive to the OpportuniTEEN Fair. 11. STAFF/COMMISSIONER COMMENTS 11.1. 2024 Youth Advisory Council/Commission Conference on Saturday, March 9, 2024, in Burlingame The following commissioners confirmed they’ll be able to attend the 2024 Youth Advisory Council/Commission conference in Burlingame on March 9: Mustafa, Garcia, Sarath, Abaneh, Nguyen, James, Lai, Francis (confirmed by email) 12. ADJOURNMENT Chair Nguyen adjourned the meeting at 7:05 p.m. I HEREBY CERTIFY that the foregoing minutes were duly adopted at a regular meeting of the Youth Commission of the City of Gilroy. /s/Adam Henig, Secretary