01/24/2024 Library Commission Regular
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City of Gilroy
Library Commission Regular Meeting Minutes
Wednesday, January 24, 2024 | 7:00 PM
1. CALL TO ORDER
Chair Coverson-Baxter called the meeting to order at 7:03 pm.
2. ROLL CALL
Attendance Attendee Name
Present Victoria Coverson-Baxter, Chair
Saied Nooshabadi, Vice Chair
Gabriela Kim, Commissioner
Absent None
3. SECRETARY'S REPORT
The meeting agenda was posted online and in the City Hall kiosk on Friday, January 19,
2024.
4. APPROVAL OF MINUTES
4.1. September 13, 2024
RESULT: Pass
MOVER: Gabriela Kim, Commissioner
SECONDER Saeid Nooshabadi, Commissioner
AYES: Commissioner Coverson-Baxter, Commissioner Kim, Commissioner
Nooshabadi
5. APPROVAL OF AGENDA
RESULT: Pass
MOVER: Gabriela Kim, Commissioner
SECONDER Saeid Nooshabadi, Commissioner
AYES: Commissioner Coverson-Baxter, Commissioner Kim, Commissioner Nooshabadi
6. INTRODUCTIONS
None.
7. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
8. UNFINISHED BUSINESS
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Regular Meeting Minutes
8.1. Approval of the 2024 Library Commission Meeting Schedule
Chair Coverson-Baxter recommended the Commission meet the same months
as they did in 2023 except for September. She would like to instead meet in
August. The proposed 2024 meeting dates are: January 24, March 13, May 8,
August 14, November 13. Motion passed 3-0-0.
RESULT: Pass
MOVER: Commissioner Coverson-Baxter
SECONDER Gabriela Kim, Commissioner
AYES: Commissioner Coverson-Baxter, Commissioner Kim, Commissioner
Nooshabadi
9 NEW BUSINESS
9.1. Review Library Commission Workplan for Fiscal Years 2024 and 2025
Henig reviewed the current work plan with the Commission. Here were the
following updates:
• The registration information for the ALA conference has not been
made available yet. Once it does, staff will notify Coverson-Baxter
and register her.
• Commissioners will continue to promote serving on the Library
Commission to Gilroy residents. Recently, Coverson-Baxter made an
announcement at a local AAUW meeting.
• The City has received a conceptual proposal from the Library staff
about potential facility upgrades paid for by the library building bond.
The City is now conducting its due diligence to ensure that these
proposed items are eligible to be paid for through the bond. Once the
City completes this task, the next step will be obtain cost estimates.
9.2. Selection of Chair and Vice-Chair of Library Commission
Vice Chair Nooshabadi nominated Coverson-Baxter to be the Chair for 2024.
Kim nominated Nooshabadi to be the Vice Chair. Coverson-Baxter motioned
to become the chair for the 2024 term and Nooshabadi to serve as the Vice
Chair. Nooshabadi seconded. Motion passed 3-0-0.
RESULT: Pass
MOVER: Commissioner Coverson-Baxter
SECONDER Gabriela Kim, Commissioner
AYES: Commissioner Coverson-Baxter, Commissioner Kim, Commissioner
Nooshabadi
10. LIBRARY REPORTS
10.1. Santa Clara County Library Reports for December 2023 – January 2024
(attached)
Deputy County Librarian Marlene Iwamoto presented the report that included the
following:
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Regular Meeting Minutes
• Silicon Valley Reads 2024
• Become a volunteer to help adults improve their reading skills
• Joint Powers Authority meeting on 1/24 and the annual County Library
Forum which will be on February 3.
• New Campbell Library will open in 2025.
10.2. Gilroy Library Report
Gilroy Librarian Casandra Wong discussed the following from her report:
• Programming updates from the holidays through January 25, 2024
• Gilroy Library circulation data
• Data about program participants
• Community events the library has participated in
• January calendar of schedule.
Wong also presented about the library’s proposed StoryWalk project that they
would like to incorporate into a public space outside of the library, preferably at a
park. The StoryWalk is comprised of a children’s story divided into seventeen
panels over the course of a half a mile. Typically, it’s held in a city park along a
trail that is accessible to all users. Wong recommends the story be bilingual. Kim
suggested to consider the Levee as a possible location.
Wong plans to meet with city staff and key stakeholders to obtain input and
discuss next steps. She will report back at the next meeting.
11. COMMISSION COMMENTS
None.
12. STAFF COMMENTS
None.
13. FUTURE AGENDA ITEMS
A request to have the Story Walk added to a future agenda.
14. ADJOURNMENT
Chair Coverson-Baxter adjourned the meeting at 8:05 p.m.
______________AH____________
Adam Henig, Recreation Division
Recording Secretary