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09/10/2024 Arts and Culture Commission Regular September 10, 2024 6:30 PM Page 1 of 2 Arts and Culture Commission Regular Meeting Agenda CITY OF GILROY ARTS AND CULTURE COMMISSION REGULAR MEETING AGENDA TUESDAY, SEPTEMBER 10, 2024 | 6:30 PM CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 Chair: Melanie Reynisson Vice Chair: Ruben Dario Villa Commissioners: Amy Ann Hufford, Camille McCormack, Adilene Moreno, & Alexandra Perdew Staff Liaison: Bryce Atkins, Assistant to the City Administrator In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made. Materials related to an item on this agenda submitted to the City of Gilroy Arts and Culture Commission after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. The agenda for this regular meeting is as follows: 1. CALL TO ORDER Arts and Culture Commission Regular Meeting Agenda Page 2 of 2 September 10, 2024 | 6:30 PM 2. ROLL CALL 3. SECRETARY'S REPORT 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES 5.1. Approval of the August 13, 2024 Arts and Culture Commission Regular Meeting Minutes 6. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 7. NEW BUSINESS 7.1. Review of the StorQuest Express Mural Design 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Public Comment 3. Possible Action: Commissioners review and provide comments to the Planning Division regarding acceptability of the proposed design. 8. OLD BUSINESS 8.1. Public Art Campaign: For the Love of Gilroy Banner Production and Unveiling Event Planning 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Public Comment 3. Possible Action: Commission review of banner production and discussion regarding the September 20th unveiling event. 9. GILROY ART-RELATED COMMUNITY EVENT UPDATES 10. COMMISSION COMMENTS 11. STAFF COMMENTS 12. ADJOURNMENT FUTURE MEETING DATES 2024 Meetings Tuesday, October 8, 2024 – Gilroy City Council Chambers – 6:30 PM Tuesday, November 12, 2024 – Gilroy City Council Chambers – 6:30 PM Tuesday, December 10, 2024 – Gilroy City Council Chambers – 6:30 PM DRAFT Page 1 of 3 City of Gilroy Arts and Culture Regular Meeting Minutes Tuesday, August 13, 2024 | 6:30 PM 1.CALL TO ORDER The meeting was called to order at 6:53 PM. 2.ROLL CALL Present Melanie Reynisson, Chair Ruben Dario Villa, Vice Chair (arrived 6:54) Amy Hufford, Commissioner Camille McCormack, Commissioner Adilene Moreno, Commissioner Absent Alexandra Perdew, Commissioner 3.SECRETARY'S REPORT The agenda for this meeting was posted on August 8, 2024 at 10:30 AM. 4.APPROVAL OF AGENDA RESULT: Pass MOVER: Adilene Moreno, Commissioner SECONDER Melanie Reynisson, Chair AYES: Commissioner McCormack, Commissioner Moreno, Vice Chair Villa, Chair Reynisson, Commissioner Hufford ABSENT: Commissioner Perdew 5.APPROVAL OF MINUTES 5.1.Approval of the July 2, 2024 Arts and Culture Commission Special Meeting Minutes RESULT: Pass MOVER: Melanie Reynisson, Chair SECONDER Adilene Moreno, Commissioner AYES: Commissioner McCormack, Commissioner Moreno, Vice Chair Villa, Chair Reynisson, Commissioner Hufford ABSENT: Commissioner Perdew 6.PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Marian Yoder came before the commission to provide comment regarding the United Against Hate Week, the adoption of the City’s resolution, and a group of local residents that formed and are working on activities in support of the effort. Additionally, she commented about a desire by the group to table at the For the Love of Gilroy unveiling event. Noshaba Afzal came before the commission supporting the United Against Hate Week activities and goals, the importance of the effort, and the desire to table at the event. She mentioned an effort to reach out to the Commission about the opportunity to table, and also about other opportunities to collaborate, including children, or other partnerships. They are August 13, 2024 | 6:30 PM Page 2 of 3 Arts and Culture Commission Regular Meeting Minutes not a non-profit organization, but a group of concerned residents that want to support the Commission’s work. Susan Meyers came before the commission to let us know that Standing United Against Hate is a national organization, and that cities across the country have adopted proclamations, and the effort to talk to one another to learn how to talk to one another and be with one another, building community. She also mentioned that Interfaith Community of South County and Gilroy American Association of University Women have joined in the effort. 7.OLD BUSINESS 7.1.Public Art Campaign: For the Love of Gilroy Banner Awards and Unveiling Event Planning 1.Staff Report:Bryce Atkins, Assistant to the City Administrator 2.Public Comment 3.Possible Action: Commission review of banner revision, production, and discussion regarding the September 20th unveiling event. The commissioners discussed tabling at the unveiling event, and provided direction that the United Against Hate group may table at the event. The commissioners reviewed the revised design of Alfredo Yuriar, consistent with the action of the Gilroy City Council. The design met the standards and was approved by direction to be placed as the 14th flag. The commission continued discussions about planning out the banner production and planning for the unveiling event. The subcommittee will now meet more frequently to complete the planning of the event. 8.NEW BUSINESS None. 9.GILROY ARTS AND CULTURE RELATED COMMUNITY EVENT UPDATES The commissioners reported out about the Pachuco Art Show at The Grove, featuring art of Chair Reynisson; the last Downtown Live event is the following Thursday; the next Gilroy Art Roundtable meeting is August 28th; and that a lot of art events are happening in the fall, such as G-Town Funk. 10.COMMISSION COMMENTS Vice Chair Villa provided a comment about the StorQuest design coming up in the meeting. Staff mentioned that the item will be mentioned in the Staff Comments section. 11.STAFF COMMENTS Staff provided an update to the Commission about a design approval for the new StorQuest development on Gillman and Arroyo Circle that will come to the Commission at the September 10th meeting, and that Vice Chair Villa will be recusing from the item due to involvement in the design. Staff also mentioned the goal of having IT staff at the next meeting of the Commission to help get the City emails on the commissioner’s devices for use. August 13, 2024 | 6:30 PM Page 3 of 3 Arts and Culture Commission Regular Meeting Minutes 12.ADJOURNMENT With no additional business, the meeting was adjourned at 7:49 PM. I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the Gilroy Arts and Culture Commission. /s/ Bryce Atkins Recording Secretary to the Arts and Culture Commission City of Gilroy Arts and Culture Commission STAFF REPORT Agenda Item Title:Review of the StorQuest Express Mural Design Meeting Date:September 10, 2024 From:Bryce Atkins, Assistant to the City Administrator RECOMMENDATION Commissioners review and provide comments to the Planning Division regarding acceptability of the proposed design. BACKGROUND The City of Gilroy received a planning application for the development of a StorQuest self- storage facility. As part of the conditions of the approval process, the applicant was required to install public art on the building visible to the public. ANALYSIS Per the Public Art Policy, if public art is a condition of a development, then the public art must be reviewed by the Arts and Culture Commission. The Arts and Culture Commission would then render a recommendation to the Planning Division regarding the acceptability, or any recommended changes to, the public artwork proposed. StorQuest has submitted the designs for consideration, which have been attached to this staff report. The staff liaison for the Arts and Culture Commission will document the comments, as well as the possibility of the Planning Division sending an employee to the Arts and Culture Commission meeting. The artist commissioned for this artwork is Ruben Dario Villa. PUBLIC OUTREACH This item has been included on the publicly posted agenda for this meeting. Attachments: 1. StorQuest Public Art Documentation StorQuest Express Gilroy 1000 Gilman Rd., Gilroy, CA Single story self storage facility with climate controlled and drive up units 58,000 gross square feet Mural Artist: Ruben Fuchila Two 10x20 foot murals, one located along Gilman Road, and the second one is located along Camino Arroyo Drive. Mural Outline and Description: As an artist, Ruben’s journey to crafting the mural titled “Garlic City - Get Up & Go!” began with a deep dive into the essence of Gilroy, California, a community known for its rich agricultural heritage, vibrant outdoor culture, and spirited local hobbies. As a local, he further immersed himself in the lifestyle, engaging with community residents to understand their passions and daily pursuits. This led to a design that celebrates movement and adventure while honoring Gilroy's identity. The mural features a dynamic mix of bright, energetic colors mirroring the lively spirit of the community. Central to the design is an exuberant depiction of outdoor activities punctuated by abstract representations of local sports teams in action, such as baseball players mid-swing and runners in full stride, integrating a sense of motion and excitement. Interwoven throughout are subtle motifs of local flora and fauna, like wildflowers and native birds to the region, adding a layer of intricate detail and celebrating the area's natural environment. Incorporating small garlic bulbs as “easter eggs” into the mural, delicate clusters of these iconic symbols are subtly hidden amidst the vibrant foliage and dynamic scenes, inviting viewers to discover these playful nods to Gilroy’s celebrated garlic heritage while adding a layer of local charm to the artwork. The phrase “Get Up & Go!” is emblazoned across the top in bold, stylized lettering that seems to leap off the wall, inviting viewers to embrace the vibrant, active lifestyle that defines Gilroy. “Garlic City” bursts forth in bold lettering on the mural like a zesty exclamation, proudly showcasing Gilroy’s beloved garlic heritage with a dash of flair that’s as vibrant and unforgettable as the town itself! This mural is not just a visual feast but an invitation for all to engage with it and to be inspired by the adventurous spirit of the local community they reside in. "Get up and Go!" Mural W W W W W W W W W W W W W PLANT SCHEDULESDSDSDSDSDSDSDSDSDSDSDSDSDSDSDCODE BOTANICAL / COMMON NAME CONT CAL PFG I L M A N R O A D SS SS SS SS TREES CCPAQL Cotinus coggygria / Smoke TreePyrus calleryana 'Aristocrat' / Aristocrat Callery PearQuercus lobata / Valley Oak 36" Box24" Box15 Gal. LMLSYMBOL CODE BOTANICAL / COMMON NAME CONT PFPERENNIAL SHRUBSAM CL Achillea x 'Moonshine' / Moonshine Yarrow 1 Gal.L L M L L Seal:JT Callistemon viminalis 'Little John' / Little John Weeping Bottlebrush 5 Gal.DV MR SD Dianella tasmanica 'Variegata' / Variegated Flax Lily Muhlenbergia rigens / Deer Grass 1 Gal. 5 Gal. 5 Gal. 7/31/25Salvia greggii 'Deep Red' / Deep Red Autumn SageSSSSSSSSSS 03-05-2024"Garlic City" Mural SCREEN SHRUBSHASDSD F SD F Heteromeles arbutifolia / Toyon 15 Gal.L L L F F F A Project for:LG Leucophyllum frutescens 'Green Cloud' / Green Cloud Texas Sage 5 Gal. Westringia x 'Wynyabbie Gem' / Wynyabbie Gem Coast Rosemary 5 Gal. WWSYMBOL CODE BOTANICAL / COMMON NAME CONT PF SPACINGFFFBIORETENTION BASIN SHRUBSJE Juncus patens 'Elk Blue' / Spreading Rush Stipa pulchra / Purple Needle Grass 1 Gal.1 Gal. L 36" o.c.24" o.c.SP VLRIPARIAN CORRIDOR BUFFER PLANTBDBaccharis douglasii / Marsh Baccharis 1 Gal.L 30" o.c.GROUNDCOVER AT STREET FRONTAGEBPCL2 LH Baccharis pilularis 'Pigeon Point' / Pigeon Point Coyote Brush 1 Gal. 1 Gal.1 Gal. 1 Gal. LLLL 48" o.c.48" o.c. 48" o.c. 36" o.c. Cotoneaster dammeri 'Lowfast' / Lowfast Bearberry CotoneasterLantana x 'New Gold' / New Gold LantanaRDRosmarinus officinalis 'Prostratus' / Dwarf RosemaryHYDROSEED MIX AT BASIN BOTTOM ONLYHY Hydroseed Mix T.B.D. Hydroseed L NO IRRIGATION orPLANTING ATCENTER BASIN TREES WITHIN 6 FEET OF HARDSCAPE SHALL BE INSTALLED WITH APPROVEDROOT CONTROL BARRIER (16 FEET LENGTH TOTAL MIN. EACH TREE)ALL GROUND-MOUNTED ELECTRICAL/MECHANICAL EQUIPMENT SHALL BEEFFECTIVELY SCREENED WITH LANDSCAPINGSTREET TREES SHALL BE PLANTED NOT LESS THAN:----- 25 FEET BACK OF BEGINNING OF CURB RETURNS AT INTERSECTIONS.10 FEET FROM LAMP STANDARDS.10 FEET FROM FIRE HYDRANTS.10 FEET FROM METERS.10 FEET FROM UNDERGROUND UTILITIES.PLANTING NOTES:WEED CONTROLTHE CONTRACTOR SHALL PERFORM A THOROUGH WEED ABATEMENT PROGRAM, KILLING ANDREMOVING ALL WEEDS FROM THE SITE AND SHALL BE COMPLETED PRIOR TO THE ADDITION OF ANYSOIL AMENDMENTS. THIS SHALL BE DONE FOR ALL PLANTING AREAS, SPECIFICALLY, BUT NOTLIMITED TO SLOPES & GROUNDCOVER AREAS. THE CONTRACTOR SHALL FOLLOW THE FOLLOWINGSTEPS: Client: 1.2.3.4.5.6. KILL & REMOVE ALL EXISTING WEEDS.IRRIGATE ALL AREAS TO BE PLANTED FOR (2) WEEKS.KILL & REMOVE ALL NEWLY GERMINATED WEEDS.REPEAT STEPS 2 AND 3. PLANT OR GROUNDCOVER.APPLY PRE-EMERGENT HERBICIDE AFTER PLANTING.CONTRACTOR SHALLBE RESPONSIBLE FOR SELECTION OF HERBICIDE AND ITS COMPATIBILITYWITH PLANT MATERIALS. 201 WILSHIRE BLVD., SUITE 102SANTA MONICA, CA 90401Tel. (310) 451-2130 SD SOIL TESTAFTER SOIL HAS BEEN SET IN PLACE & PRIOR TO ANY SOIL PREPARATION, THE CONTRACTOR SHALLFURNISH SOIL TESTS OF THE SITE FOR AGRICULTURAL FERTILITY AND TO DETERMINE PROPER SOILAMENDMENTS. TEST ARE TO BE PERFORMED BY A MEMBER OF THE CALIFORNIA ASSOCIATION OFAGRICULTURAL LABORATORIES USING ORGANIC FERTILIZER AND SOIL CONDITIONERS DERIVEDFROM COMPOSTED HIGHER PLANT FORMS WITH COPIES SENT TO THE OWNER, CITY OF LANDSCAPEARCHITECT & LANDSCAPE ARCHITECT, PRIOR TO INSTALLATION. Revisions: SOIL PREPARATIONTHE FOLLOWING IS PROVIDED FOR BID PURPOSES ONLY AND SHALL BE MODIFIED AS NECESSARYGIVEN THE RESULTS OF THE SOILS TEST. THE CONTRACTOR SHALL BE PREPARED TO PROVIDEDELIVERY SLIPS AND EMPTY FERTILIZER BAGS ON SITE FOR VERIFICATION OF MATERIAL. 1.FOR TURF AND GROUNDCOVER AREAS THE FOLLOWING SHALL BE UNIFORMLY ANDTHOROUGHLY ROTOTILLED INTO THE SOIL TO A MIN. DEPTH OF 6 INCHES FOR EVERY 1000 SQ.FEET OF AREA.TRI-C ENDO 12060 LBS/ACRETRI-C 6-2-4 W / 5% S:60-70 LBS/1000 SQ.FTSHAVINGS/COMPOST:2-3 CUBIC YARDS/1000 SQ.FTNOTE: SOIL TESTS SHOULD BE TAKEN FOR MORE SPECIFIC RECOMMENDATIONS ANDTO DETERMINE IF ADDITIONAL CORRECTIVE AMENDMENTS ARE NECESSARY. 3" MI N. DEPTH NON-STABILIZED DECOMPOSED GRANITEINSTALLED OVER WEED BARRIER SEE DETAILCOLOR: DESERT GOLD 2. BACKFILL MIX FOR USE OF PLANTING ALL TREES, SHRUBS & VINESINCORPORATE TRI-C HUMATE @ 5-6 LBS/CU.YD OF BACKFILL MIX AVAIL. THRU.: DECORATIVE STONE SOLUTIONSOR APPROVED EQUAL 3.PLANT TABLET FOR ALL TREES, SHRUBS, VINES AND GROUNDCOVERS:(22-48) TRI-C MYCO TABS FOR ALL BOX SIZED TREES 24" BOX OR LARGER(2) TRI-C MYCO TABS PER 1 GALLON STOCK (8) TRI-C MYCO TABS TABLETS PER 5 GALLON STOCK(16) TRI-C MYCO TABS PER 15 GALLON STOCK(1) TRI-C MYCO TABS FOR EACH GROUNDCOVER HOLE No. DescriptionProject No.: Date21608.10Drawn By:INSTALL TRI-C MYCO TABLETS PER MFG. RECOMMENDATIONS WdaReviewed By:Scale:AVAILABLE THROUGH:TRI-C ORGANICS 1-800-927-3311 Initial City Submittal Set 03-05-2024Date:0 20 40 60 80 feet -TOP DRESSING Filename:Sheet Title:ALL SHRUBS AND GROUNDCOVER AREAS ARE TO BE TOP DRESSED WITH 3" THICK LAYER OFLOCALLY COMPOSTED 2" MINUS SHREDDED TREE BARK MULCH OR APPROVED EQUIVALENT UNLESSOTHERWISE NOTED ON DRAWINGS. INSTALL MULCH PRIOR TO GROUND COVER PLANTING, INSTALLMULCH 4" DEEP ON SLOPES AND IN PERMANENT PLANT BASINS ON SLOPES. 1" = 20'PLANTINGPLAN MOWSTRIPSTHE CONTRACTOR SHALL INSTALL CONCRETE MOWSTRIPS (REFER TO PLAN & DETAILS FORSPECIFICATIONS) FOR ALL SHRUB AND/OR GROUNDCOVER AREAS ADJACENT TO TURF AS SHOWNON THE PLANS. Sheet #:L2.0MCG ARCHITECTURE 2022 ALL RIGHTS RESERVEDC Gilman Road Camino Arroyo Drive City of Gilroy Arts and Culture Commission STAFF REPORT Agenda Item Title:Public Art Campaign: For the Love of Gilroy Banner Production and Unveiling Event Planning Meeting Date:September 10, 2024 From:Bryce Atkins, Assistant to the City Administrator RECOMMENDATION Commission review of banner production and discussion regarding the September 20th unveiling event. BACKGROUND The Arts and Culture Commission (ACC) has put together a campaign that received Council approval, entitled “For the Love of Gilroy”, to solicit two-dimensional art designs from local artists which would be printed on banners and posted on streetlight poles along Monterey Road in Downtown Gilroy. The campaign has commenced with the initial release of the Call for Artists (CFA) and the Landing Page. The CFA (24-CFA-AD-101) was released on May 1, 2024 and had a closing period of June 25, 2024 at 4:00 PM. The CFA provided details, templates, and other information regarding the solicitation and processing of proposed designs. The process involves securing a recommendation from the ACC to the City Council regarding the designs for consideration of award to purchase the intellectual property and to produce the banners for public display. At its July 2, 2024 special meeting, the ACC reviewed the designs and issued a recommendation to the City Council of an order of awards, and recommendations for ineligible designs. At the August 5, 2024 regular City Council meeting, the City Council approved the design award order of the ACC, but added a provision that if artist Alfredo Yuriar revised his design to remove the wine glass by the following meeting of the Arts and Culture Commission Meeting, then the ACC can approve the design as a 14th banner to be added to the 13 currently funded. Such modification was made, and the design awarded. Public Art Campaign: For the Love of Gilroy Banner Production and Unveiling Event Planning City of Gilroy Arts and Culture Commission Page 2 of 2 September 10, 2024 ANALYSIS Staff has completed contracting with all artists awarded the purchase of their designs. This item is to discuss and finalize plans for the event, and to discuss any last minute issues regarding banner production. Staff is coordinating the logistics of installing the banners before the unveiling is to happen on September 20, 2024. PUBLIC OUTREACH The ACC conducted an outreach process for this campaign, including website posts, social media posts, direct outreach via flyers to social and arts-related community groups, the Gilroy Arts Roundtable, and tabling at a couple of community events. Additionally, this item has been discussed at each of the ACC regular meetings since its February 13, 2024 regular meeting, and was an item discussed at both the March 18, 2024 regular meeting of the City Council, and the August 5, 2024 regular City Council meeting where the recommended award order of designs was approved and direction issued to the ACC. This item was included on the publicly posted agenda for this meeting. Future public outreach will be made announcing the selected designs, and information about the unveiling event planned for September 20, 2024.