08/28/2023 Personnel Commission Regular
August 28, 2023 | 5:30 PM Page 1 of 3 Personnel Commission
Regular Meeting Agenda
CITY OF GILROY
PERSONNEL
COMMISSION
REGULAR MEETING
AGENDA
MONDAY, AUGUST 28, 2023 | 5:30 PM
GILROY CITY HALL – ADMINISTRATIVE SERVICES CONFERENCE ROOM
7351 ROSANNA STREET, GILROY, CA 95020
Chair: Nita Edde-Mitchell Vice Chair: Marissa Haro
Commissioners: Robin Bronze, Catherine Cummins, Vacant
Staff Liaison: LeeAnn McPhillips, Human Resources Director
In compliance with the Americans with Disabilities Act, the City will make
reasonable arrangements to ensure accessibility to this meeting. If you need
special assistance to participate in this meeting, please contact the City Clerk’s
Office at least 72 hours prior to the meeting at (408) 846-0204 or
cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be
made.
Materials related to an item on this agenda submitted to the City of Gilroy Personnel Commission after
distribution of the agenda packet are available with the agenda packet on the City website at
www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE,
CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each
person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons
wishing to address the Commission are requested, but not required, to complete a Speaker’s Card
located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this
meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to
the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the
Commission on any other item on this AGENDA is requested, but not required, to fill out a
speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the
item.
The agenda for this regular meeting is as follows:
Personnel Commission
Regular Meeting Agenda Page 2 of 3 August 28, 2023 | 5:30 PM
1. OPENING
1.1 Call Meeting to Order (Chairperson)
1.2 Roll Call
1.2 Report on Posting the Agenda (HR Director, LeeAnn McPhillips)
2. COMMUNICATIONS BY MEMBERS OF THE PUBLIC FOR ITEMS NOT ON THE
AGENDA
Public comment by members of the public on items NOT on the agenda, but within the
subject matter jurisdiction of the Personnel Commission. Please limit your comments to
three (3) minutes. (This portion of the meeting is reserved for person desiring to address the
commission on matters not on the agenda. The law does not permit Commission action or
extended discussion of any item not on the agenda except under special circumstances. If
Commission action is requested, the Commission may place the matter on a future agenda.)
3. APPROVAL OF MINUTES
3.1. Approval of Minutes for the Meeting of June 26, 2023 (report attached).
4. HUMAN RESOURCES DIRECTORS REPORT
5. INFORMATIONAL ITEMS
5.1. Recruitment and Employment Status Report (report attached)
6. UNFINISHED BUSINESS
7. NEW BUSINESS
7.1. Updates to the Public Works Director Job Description
1. Staff Report: LeeAnn McPhillips, Administrative Services and Human
Resources Director / Risk Manager
2. Public
Comment
3. Possible
Action:
1. Approve updates to the job description for Public Works Director.
7.2. New Job Description and Salary Range for Utilities Director
1. Staff Report: LeeAnn McPhillips, Administrative Services and Human
Resources Director / Risk Manager
2. Public
Comment
3. Possible
Action:
1. Approve job description for new position of Utilities Director.
2. Approve salary range for new position of Utilities Director.
Personnel Commission
Regular Meeting Agenda Page 3 of 3 August 28, 2023 | 5:30 PM
7.3. Updates to the Network Administrator Job Description
1. Staff Report: LeeAnn McPhillips, Administrative Services and Human
Resources Director / Risk Manager
2. Public
Comment
3. Possible
Action:
1. Approve updates to the job description for Network Administrator.
7.4. Updates to the City Engineer/Transportation Engineer Job Description
1. Staff Report: LeeAnn McPhillips, Administrative Services and Human
Resources Director / Risk Manager
2. Public
Comment
3. Possible
Action:
1. Approve updates to City Engineer/Transportation Engineer job
description.
8. FUTURE PERSONNEL COMMISSION BUSINESS
8.1. Job description and salary range for new position of Community Engagement
Coordinator.
8.2. Job description and hourly rate range for new part-time position of Police Cadet
I/II/III.
8.3. Job description and salary range for new position of Utilities Business Manager.
8.4. Job description and salary range for new position of Environmental Programs
Coordinator.
8.5. Job description and salary range for new position of Environmental Engineer I/II
(SCRWA).
9. ADJOURNMENT
NEXT MEETING OF THE PERSONNEL COMMISSION
The next regularly scheduled meeting of the Personnel Commission is scheduled for
Monday, September 25, 2023 at 5:30 p.m.
MEETING SCHEDULE
The City of Gilroy Personnel Commission meets regularly on the fourth Monday of each
month at 5:30 p.m.
If a holiday should fall on the regular meeting date, the meeting will be rescheduled to
the following Monday.