02/08/2024 Open Government Commission Draft MinutesPage 1 of 3
City of Gilroy Open Government Commission Regular Meeting Minutes
Thursday, February 8, 2024 | 6:00 PM
1.CALL TO ORDER
Commissioner Bentz called the meeting to order at 6:03 PM.
2.ROLL CALL
Attendance Attendee Name
Present Shayne Somavia, Commissioner Diana Bentz, Commissioner
Akur Varadarajan, Commissioner
Absent Jessica Irwin, Commissioner
3.PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
3.1. Mayor’s Presentation to the Open Government Commission
Mayor Blankley provided her presentation to the Commission.
3.2. Public Comments by Members of the Public on Items not on the Agenda but within the Commission’s Subject Matter Jurisdiction
Commissioner Bentz opened Public Comment. There being no speakers,
Commissioner Bentz closed Public Comment.
4.SELECTION OF THE 2024 CHAIRPERSON AND VICE-CHAIRPERSON
Motion: Appoint Commissioner Bentz as Chair of the Open Government Commission for the 2024 Calendar Year.
RESULT: Pass
MOVER: Shayne Somavia, Commissioner
SECONDER: Akur Varadarajan, Commissioner
AYES: Commissioner Somavia, Commissioner Bentz, Commissioner Varadarajan
NOES: None
ABSENT: Commissioner Irwin
Motion: Appoint Commissioner Somavia as Vice Chair of the Open Government Commission for the 2024 Calendar Year.
RESULT: Pass
MOVER: Diana Bentz, Chair
SECONDER: Akur Varadarajan, Commissioner
AYES: Commissioner Somavia, Commissioner Varadarajan, Chair Bentz
NOES: None
ABSENT: Commissioner Irwin DRAFT
February 08, 2024 | 6:00 PM Page 2 of 3 Open Government Commission
Regular Meeting Minutes
5.CONSENT CALENDAR
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz closed PublicComment.
MOTION: Approve the Consent Calendar.
RESULT: Pass
MOVER: Shayne Somavia, Commissioner
SECONDER: Diana Bentz, Commissioner
AYES: Commissioner Varadarjan, Vice Chair Somavia, Chair Bentz
ABSENT: Commissioner Irwin
5.1. Approval of the November 2, 2023 Special Meeting Minutes
A motion was made to approve the minutes.
6.UNFINISHED BUSINESS
6.1. Open Government Ordinance Old Training Video
Vice Chair Somavia provided an update to the Commission. City Clerk Pham notified the Commission that he has been working on a PowerPoint presentation for onboarding new commissioners and that the Commission could incorporate
the PowerPoint into the video. He further mentioned that the PowerPoint
presentation will be provided to the Commission.
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz closed Public Comment.
7.NEW BUSINESS
7.1. Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c) (Fourth Quarter, 2023)
City Clerk Pham provided staff presentation and responded to Council Member questions.
Chair Bentz opened Public Comment. There being no speakers, Chair Bentz
closed Public Comment.
8.FUTURE COMMISSION INITIATED AGENDA ITEMS
Commissioner Somavia requested that the Commission have a discussion to review theOpen Government Ordinance. The item received unanimous support.
9.CITY ADMINISTRATOR'S UPDATE
Assistant to City Administrator Atkins provided the City Administrator’s update to the
Commission.
10.ADJOURNMENT
Chair Bentz adjourned the meeting at 6:32 PM.DRAFT
February 08, 2024 | 6:00 PM Page 3 of 3 Open Government Commission
Regular Meeting Minutes
I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the Gilroy Open Government Commission of the City of Gilroy.
/s/Thai Nam Pham, MMC, CPMC
City Clerk DRAFT