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2020-08-18 Parks & Rec Commission Regular Meeting Agenda Packet CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING AUGUST 18, 2020 6:00 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA Page 1 of 3 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE PARKS & RECREATION COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO ADAM HENIG AT adam.henig@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0577, PRIOR TO 5:00 P.M. AUGUST 18, 2020. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29- 20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0577. Materials related to an item on this agenda submitted to the City of Gilroy Parks and Recreation Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org Page 2 of 3 I. CALL TO ORDER II. ROLL CALL Chair: Michelle Wexler 12/21 Vice Chair: Theresa Graham 12/23 Angela Reinert 12/23 Patricia Bentson 12/20 Robert Miller 12/21 Ermelindo Puente 12/23 III. FLAG SALUTE IV. SECRETARY'S REPORT V. APPROVAL OF MINUTES A. June 16, 2020 VI. APPROVAL OF AGENDA VII. INTRODUCTIONS VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA IX. NEW BUSINESS A. Tobacco-Free Communities in Santa Clara County 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive report and comment. X. OLD BUSINESS A. Bringing Back Recreation Programs 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Continue to generate ideas to assist with bringing back the defunded recreation programs to the City. B. Review Parks and Recreation Commission 2020 Work Plan 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Review and continue to update Parks and Recreation Commission's 2020 Work Plan. XI. DEPARTMENT UPDATES A. Recreation Department Updates Page 3 of 3 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Review department updates and provide comment. B. Status of City Parks 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive parks report and comment. XII. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments · Pat Bentson: Cydney Casper Park, Del Rey Park, and Los Arroyos Park · Robert Miller: Uvas Creek/Gilroy Sports Park, El Roble Park, and Las Animas Veterans Park · Theresa Graham: Hecker Pass park, Miller Park, and Rainbow Park · Ermelindo Puente: Butcher Park, Forest Street Park, Renz Park, and San Ysidro Park · Michelle Wexler: Carriage Hills Park, and Sunrise Park · Angela Reinert: Christmas Hill Park, Christmas Hill Park Ranch Site, and Christmas Hill Levee Trail XIII. STAFF COMMENTS XIV. NEXT MONTH AGENDA ITEMS XV. FUTURE MEETINGS September 15, 2020 at 6:00 P.M. XVI. ADJOURNMENT CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING JUNE 16, 2020 6:00 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES Page 1 of 3 I. CALL TO ORDER II. ROLL CALL Present: Chair Michelle Wexler, Vice Chair Theresa Graham (arrived at 6:14 pm), Commissioner Angela Reinert, Commissioner Patricia Bentson, Commissioner Robert Miller, and Commissioner Ermelindo Puente. III. FLAG SALUTE Commissioner Patricia Bentson led the pledge of allegiance IV. SECRETARY'S REPORT The agenda was posted on the City's website on Friday June 6, 2020 at 9:00 a.m. V. APPROVAL OF MINUTES Motion was made to approve the May 19, 2020 meeting minutes by Commissioner Miller; seconded by Commissioner Puente and carried with a vote of 6-0-0. VI. APPROVAL OF AGENDA Motion to approve the agenda was made Commissioner Miller; seconded by Commissioner Reinert and carried with a vote of 6-0-0. VII. INTRODUCTIONS None VIII. AWARDS/RECOGNITIONS None IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None X. NEW BUSINESS Recreation Manager Adam Henig provided a budget and programming update, referring to commissioners packet pages 9 -10. A lengthy discussion 5.A Packet Pg. 4 Minutes Acceptance: Minutes of Jun 16, 2020 6:00 PM (APPROVAL OF MINUTES) Page 2 of 3 amongst the commissioners occurred as to what community resources can be leveraged. The following areas were identified: working with non-profits, increased volunteerism, grants, establishing foundations (e.g., friends of Henry Coe), sponsorships, collaboration with YMCA, and looking into forming a special district with Morgan Hill. Each commissioner will look potential options and provide an update at the next meeting. XI. OLD BUSINESS Henig referred commissioners the annual work plan on packet pages 13-14. The commissioners agreed to move Arbor Day to the fall season, in hopes of hosting it in-person before the end of the calendar year. In regards to the Project 'add mile markers to levee', Miller suggested to add verbiage to include "both directions on levee." Henig informed the commission that the City will not be able to provide staffing-due to downsizing of staff -to execute the anti-tobacco grant. Henig also said he would follow up with city staff about the proposed updates to the park map XII. DEPARTMENT UPDATES A. Recreation Department Updates In lieu of a Recreation report, Henig added "Bringing Back Recreation Programs" under new Business item A. B. Status of City Parks Parks Supervisor, Bill Headley referred commissioners to packet pages 17 - 28. He mentioned that the Forest Street parcel acquisition was not included in the CIP plan that the city’s engineer presented at the last meeting. Commission requested an update about how it could be. Henig/Headley would follow up. XIII. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments Pat Bentson: Cydney Casper, and Del Rey Park, and Los Arroyos Park: Nothing to report. Headley stated the two ADA ramps were repaired at Los Arroyos Park. Theresa Graham: Hecker Pass Park: Nothing to report Miller Park: Noticed dead branches on the trees; concerned with confrontational individuals at the park Rainbow Park: concerned with patches of brown lawn; Headley stated the pressure pump has been fixed and hopefully within the next three weeks, 5.A Packet Pg. 5 Minutes Acceptance: Minutes of Jun 16, 2020 6:00 PM (APPROVAL OF MINUTES) Page 3 of 3 the grass should look nice. Ermelindo Puente: Butcher Park: Noticed it was dirty. Forest Street Park, Renz Park, and SanYsidro Park: Nothing to report. Michelle Wexler: Carriage Hills Park, and Sunrise Park: Noticed the caution tape around the playground is not being abided by. . Robert Miller: Uvas Creek/Gilroy Sports Park: Noticed brown grass on lawns. El Roble Park: Noticed garbage cans are full, graffiti on picnic tables, playground caution tape had been taken down. Las Animas Veterans Park: Noticed excess water, tall weeds next to Wren, graffiti at the Oaks picnic area. Angela Reinert: Christmas Hill Park: Noticed the hand dryer in the women’s restroom is broken; graffiti between the bathroom and playground. Christmas Hill Park Ranch Site, and Christmas Hill Levee Trail: Nothing to report. XIV. STAFF COMMENTS Henig reminded Graham and Miller to fill out their 700 forms. XV. NEXT MONTH AGENDA ITEMS Commissioners would like No Smoking in Parks to be added to the next agenda. XVI. FUTURE MEETINGS August 18, 2020 at 6:00 P.M. The month of July is dark; The next meeting is scheduled for August 18, 2020. XVII. ADJOURNMENT Chair Wexler adjourned the meeting at 8:32 pm. Zinnia Navarro Recording Secretary Recreation Department 5.A Packet Pg. 6 Minutes Acceptance: Minutes of Jun 16, 2020 6:00 PM (APPROVAL OF MINUTES) PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Tobacco-Free Communities in Santa Clara County Meeting Date: August 18, 2020 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive report and comment. SUMMARY A presentation from Tobacco-Free Communities Program in the Santa Clara County Public Health Department. County staff will share information about tobacco control efforts in the County, available resources and support for Gilroy to pursue smoke -free efforts, and best practices for success in implementing smoke -free policies. Attachments: 1. Gilroy Parks and Recreation Commission Meeting_8.18.2020 Presentation 9.A Packet Pg. 7 Pa rks & Recreation Commission Meeting –8/18/2020 Nicole Coxe,MPH To bacco-Free Communities Program Manager Santa Clara County Public Health Department 9.A.a Packet Pg. 8 Attachment: Gilroy Parks and Recreation Commission Meeting_8.18.2020 Presentation (2971 : Tobacco- Presentation Outline ¤About our program ¤To bacco use and impacts in the County ¤Smoke-free par ks & spaces £Current status £How our program can help £Tips for success in smoke-free parks & spaces 9.A.a Packet Pg. 9 Attachment: Gilroy Parks and Recreation Commission Meeting_8.18.2020 Presentation (2971 : Tobacco- Program Over view 3 ¤Funded by CA tobacco tax ¤Social norm c hange approac h ¤Focused on c hanging policies & systems £Prevent initiation of tobacco use & reduce youth access to tobacco products £Re duce tobacco use, particularly among populations with the highest rates £Re duce exposure to secondhand smoke and third hand smoke £Build community capacity to address tobacco related issues 9.A.a Packet Pg. 10 Attachment: Gilroy Parks and Recreation Commission Meeting_8.18.2020 Presentation (2971 : Tobacco- To bacco use among high sc hool students in Santa Clara County 4 2017-2018 California Student Tobacco Survey. *Data are statistically unreliable. 9.A.a Packet Pg. 11 Attachment: Gilroy Parks and Recreation Commission Meeting_8.18.2020 Presentation (2971 : Tobacco- To bacco use: Current adult smokers, 2000-2014 15 12 11 10 10 0 5 10 15 20 25 30 2000 2003-04 2005-06 2009 2013-14Percentage Note: The dotted line in the graph marks methodological c hanges. Trend comparisons across methodologies are not feasible. Source: Santa Clara County Public Health Department, 2000-2014 Behavioral Risk Factor Sur vey The percentage of adults in Santa Clara County who are current smokers decreased from 15% in 2000 to 10% in 2009. In 2013-14, the percentage was 10%. 9.A.a Packet Pg. 12 Attachment: Gilroy Parks and Recreation Commission Meeting_8.18.2020 Presentation (2971 : Tobacco- 9.A.a Packet Pg. 13 Attachment: Gilroy Parks and Recreation Commission Meeting_8.18.2020 Presentation (2971 : Tobacco- Why Smoke-& Tobacco-free is a Priority ¤Goal to reduce har mful secondhand smoke & vaping aerosol exposure (especially impor tant in time of COVID-19) ¤Re duce/eliminate tobacco litter, including vaping devices ¤Shift nor ms away from tobacco use/vaping in the community 9.A.a Packet Pg. 14 Attachment: Gilroy Parks and Recreation Commission Meeting_8.18.2020 Presentation (2971 : Tobacco- Parks & Trails Outdoor Dining Areas Entryways Service Areas Public Events Multi-Unit Housing Common Areas of Multi- Unit Housing Tobacco Retail Permit Reduce Density of Tobacco Outlets Limit Sales Near Schools Flavored Tobacco Restrictions No Tobacco Sales in Pharmacies Restricts Sale of all Tobacco (T) and/or Vaping (V) Products % of County population covered by policy 92.6%97.2%39.3%85.9%31.6%24.3%79.9%77.4%14.7%17.5%18.5%14.7%13.30% County of Santa Clara 2010 2010 2010 2010 2010 2010 2010 2010 2010 2010 2010 2019 (V) Campbell 2011 2011 2011 2011 2011 2012 Cupertino 2011 2014 2014 2019 2019 2019 2019 2019 2020 (V) Gilroy 2014 2014 Los Altos 2011 2018 2018 2018 2018 2020 2020 2020 (V) Los Altos Hills n/a*n/a*n/a*n/a*n/a*n/a*n/a*n/a*n/a*n/a*n/a* Los Gatos 2013 pre-2010 2016 2016 2016 2016 2016 2017 2017 2017 2017 2017 2019 (V) Milpitas 2012 2017 Monte Sere no n/a*n/a*n/a*n/a*n/a*n/a*n/a*n/a*n/a*n/a*n/a* Morgan Hill 2012 2012 2012 2012 2012 2014 2019***2019 (V) Mountain View 2012 2012 2012 Palo Alto 2013 2014 2014 2014 2014 2016 2016 2017 2017 2017 2017 2017 2020 (V) San Jose pre-2010 2012 2012 2012 2011 Santa Clara 2019 2019 2019 2019 2019 2019 2019 Saratoga pre-2010 2016 2016 2016 2016 2016 2015 2016 2016 2018**2018 Sunnyvale 2012 2016 2016 2016 2016 2016 2016 * N ot included in denominator of % of county population covered by policy because don't have the specific venues/areas covered by policy (Ex. Monte Sereno & Los Altos Hills do not have any tobacco retailers) ** I ncludes an exemption for menthol-cigare ttes ***Includes exemption for loose-leaf tobacco products Re v. 7/20/2020 Green shaded boxes indicate where cities were funded by PHD in FY20 to address policy indicator(s)- and when the changes were adopted. Pink shaded boxes indicate where cities applied for PHD funding to work on policy indicator(s)& work is in process. 7/2020: Tobacco-Free Communities - Policies Across Santa Clara County Jurisdictions Jurisdiction Reducing Exposure to Secondhand Smoke Reducing Youth Access & Exposure to Tobacco Products 9.A.a Packet Pg. 15 Attachment: Gilroy Parks and Recreation Commission Meeting_8.18.2020 Presentation (2971 : Tobacco- Suppor t from the County ¤Grant funding to suppor t community outreac h, education, development and implementation of tobacco control policies ¤Po licy consultant, funded by our program, who can wor k directly with the City on a variety of tasks (will detail on next slide) ¤Ability to suppor t signage to the City if a policy is approved ¤Te chnical assistance from our program (a little more limited due to County’s COVID-response) 9.A.a Packet Pg. 16 Attachment: Gilroy Parks and Recreation Commission Meeting_8.18.2020 Presentation (2971 : Tobacco- Po licy Exper t –Consultant Cont. ¤Ve teran tobacco control policy exper t ¤20+ years experience in tobacco control ¤Ty pes of ser vices to cities 10 Re search •Re searc h on policy options •Draft recommend- ations •Council memos and reports Outreach •Stakeholder education •Community meetings •Online sur veys Po licy Suppor t •Te chnical assistance •Presentations to council •Development of ordinance language Implementation •Implementation plan •Outreac h on new policy •FAQs,fact sheets •Direction on signage 9.A.a Packet Pg. 17 Attachment: Gilroy Parks and Recreation Commission Meeting_8.18.2020 Presentation (2971 : Tobacco- Best Practices for Success in Smoke-free Policies ¤Comm unity buy-in & engagement ¤Suppor t from decision makers ¤Develop and implement a comprehensive implementation plan, that includes: £Public education £Good signage plan £Community engagement / Ownership to help support compliance with policy £Clear point person at the City to follow up on any issues & implement improvements 9.A.a Packet Pg. 18 Attachment: Gilroy Parks and Recreation Commission Meeting_8.18.2020 Presentation (2971 : Tobacco- Contact info Nicole Coxe, MPH Program Manager nicole.coxe @phd.sccgov.org www.sccphd.org/tobaccofree 9.A.a Packet Pg. 19 Attachment: Gilroy Parks and Recreation Commission Meeting_8.18.2020 Presentation (2971 : Tobacco- PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Bringing Back Recreation Programs Meeting Date: August 18, 2020 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Continue to generate ideas to assist with bringing back the defunded recreation programs to the City. EXECUTIVE SUMMARY At the June meeting, commissioners were informed about the extent of the proposed cuts to recreation services. Commissioners came up with the following ideas:  Working with non-profits  Increased volunteerism  Seek grants  Establish foundations (e.g., friends of Henry Coe, Parks and Recreation Foundation),  Sponsorships,  Collaboration with YMCA,  Forming a special district with Morgan Hill. The next steps could include narrowing the list of options and researching a particular idea to see if it is feasible. 10.A Packet Pg. 20 PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Review Parks and Recreation Commission 2020 Work Plan Meeting Date: August 18, 2020 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Review and continue to update Parks and Recreation Commission's 2020 Work Plan. Executive Summary On February 29, 2020, the Parks and Recreation Commission held a retreat and brainstormed topics for their 2020 work plan. Due to the Covid-19 crisis, the Commission did not approve the work plan until May 19, 2020. The adopted work plan will be a continued work in progress and should align with the current City Council priorities:  Ensure Financial Stability  Enhance Public Safety Capabilities  Revitalize Downtown  Focus on Revenue Driven Economic Development  Retain Stability in the City’s Workforce  Provide Opportunities for Meaningful Public Engagement  Ensure Neighborhoods Benefit Equally from City Services Attachments: 1. PRC 2020 Work Plan as of July 28, 2020 10.B Packet Pg. 21 2020 Parks and Recreation Commission Work Plan City Council Priority Review Capitol Improvement Projects Provide input to city staff about parks and recreation related CIP projects Provide input Completed (provided input on May 19 at commission meeting) Participate in citywide events Support recreation department staff at existing public events to city's parks and recreation programs Participate with recreation staff at downtown events and recreation- led special events (if possible) Unable to do so because of Covid- 19 Response to Recreation Services Needs Assessment Provide input to consultant-led facility needs assessment Provide input to consultant-led facility needs assessment and offer ideas to staff on how to im plement recommendations Ensure Finanical Stability Report will be presented in late summer/early fall Host Arbor Day As part of the Tree City application, host Arbor Day once a year Reschedule Arbor Day for fall Rescheduled for fall Raise funds for Recreation Department Youth Scholarship Continue to fundraise for Recreation Department Youth Scholarship Fund by participating in the Kids Triathlon and Breakfast with Santa Report how much is raised Ensure Financial Stablity Can Commission continue to raise money if special events are not running? Monitor city parks Commissioners each visit assigned parks and report to staff during meetings about observations or recommended changes for improvement Commissioners provide feedback to staff about city parks Enhance Public Safety Capabilities Expected in late fall/early winter; funding provided by Parks Division; Headley provided visual of signs. Promote Smoke-free park policy Develop best practices to promote not smoking in city parks Develop best practices Enhance Public Safety Capabilities Staff unable to take on grant; Public Health will provide best practices to commission in August Collaborate with other city commissions and boards Provide Opportuniites for Meaningfull Public Engagment Work with Bicycle Pedestrian Commission Project Name Work Deliverable in 12 months Status 10.B.a Packet Pg. 22 Attachment: PRC 2020 Work Plan as of July 28, 2020 (2941 : Review Parks and Recreation Commission Add mile markers to levee Recruit volunteers or Eagle Scouts to complete project Complete mile markers (both directions) between Gilroy Sports Park and Highway 152 (Hecker Pass)No update Expand or promote running/hiking trails and bike paths in Gilroy through development of user-friendly map. Commissioner Reinert will take the lead and will collaborate with BPC Chair Hilton Engineering Division will look into creating separate icons to distinguish parks from facilities Monitor new construction projects related to park access and recreational opportunities No update Park and Recreation Commission Work Plan (continued)revised July 28, 2020 Additional items that were suggested by the Parks and Recreation Commission: -Creating a Park Ranger position -Mark all parks accessible by foot or bike (i.e. Gilroy Sports Park) -ADA-focused park (e.g., Magical Playground) -Engaged with future of park-related projects at Gilroy Gardens -Collaboration with other commissions/boards such as Bike and Pedestrian Commission -Promotion of city’s parks and recreation programs -Prop. 68 follow-through -Expand or promote running/hiking trail and bike paths in Gilroy -Downtown Signage from Uvas Creek Levee Trail -Explore Grant Opportunities -Parks & Recreation Foundation -CAPRCBM awards -BMX Track in Gilroy -Field Trips -Explore possibility of creating a mural at the handball courts at Las Animas Veterans Park (with Arts & Culture Commission) -Audio history of city parks (ask Museum) -Bathroom Renovation at Las Animas Veterans Park -Stay engaged with Gilroy Sports Park -Improve Communication with Council 10.B.a Packet Pg. 23 Attachment: PRC 2020 Work Plan as of July 28, 2020 (2941 : Review Parks and Recreation Commission 10.B.a Packet Pg. 24 Attachment: PRC 2020 Work Plan as of July 28, 2020 (2941 : Review Parks and Recreation Commission PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Recreation Department Updates Meeting Date: August 18, 2020 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Review department updates and provide comment. Here’s what’s happening in Recreation:  Implemented a six-week long in-person summer camp at the Gilroy Youth Center. More than thirty students between the ages of 6 and 14 years old participated in one of three two-week long sessions. With groups of no larger than 12, students were required to wear face masks, have temperature checks upon entry, wash hands frequently, and continuously be six feet apart from one another.  Young residents were able to register for a slew of virtual summer camps offered by instructors who are contracted with the Recreation Division. These programs 11.A Packet Pg. 25 included Mad Science, Skyhawks, Chess Wizards, National Academy of Athletics, and PlayWell TEKnologies.  During the month of June, July and/or August, Recreation Division staff was involved with the distribution of meals and grocery bags at the Gilroy Senior Center, Cesar Chavez Gym, and San Ysidro Park.  On August 10, the Recreation Division opened enrollment for a slew of in -person and virtual recreation programs for youth. They comprised of chess, science, volleyball, Tae Kwon Do, tennis, and many others.  Recreation staff is also preparing to roll out an in-person, city-run fee-based after school program to supplement the school district’s distance learning program. It will give Gilroy youth an opportunity for two hours a day and five days a week to safely socialize with peers and be physically active. The program will begin in mid-September and will take place at Las Animas Veterans Park. 11.A Packet Pg. 26 PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Status of City Parks Meeting Date: August 18, 2020 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive parks report and comment. Attachments: 1. PRC Park Operations Report_August_ 18_ 2020_ 11.B Packet Pg. 27 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 City of Gilroy Public Works Department Parks and Landscape Division MEMORANDUM Date: August 18, 2020 To: Parks and Recreation Commission CC: Girum Awoke, Public Works Director From: Bill Headley, Park Operations Supervisor Subject: Public Works Park Operations Report REPORT TO COMMISSION for June, 2020 1. Street Tree Brochure draft text is being prepared by PRC commissioner Pat Bentson and City staff. The updated draft brochure target date has been delayed until the pandemic sheltering have past. The first draft text sections will be sent Commission for draft review. Blocking and selection of graphics for the brochure final draft will begin after the text blocking is substantially confirmed by all reviewers. 2. Park No Smoking / Designated Smoking Sites ordinance and park signage has been an issue raised by the Commission for review. Please see typical park signage for smoking prohibited on all park regulation signs and the small designated and isolated smoking site with signage at Forest Street Park. 11.B.a Packet Pg. 28 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 3. Miller Park Restroom Door vandalism an and burglary increase during recent months prompting Facilities and Park staff to recommend fabrication and use of high security deadbolts on all doors of the park restroom including the burglarized storeroom and utility doors. Shortly after all five high security deadbolts were installed two padlocks were removed by vandals. Padlock security plates were then weld to deadbolts to protect padlocks. See attached photos. 11.B.a Packet Pg. 29 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 4. Local Crews Wildfire caused CalFire Fire to establish a Fire Camp for eight days in early July at Christmas Hill Park. Social distancing logistics requiring use of both sides of the park for fire camp setup rather than only the Ranch Side of Christmas Hill Park. 5. Glen Lomas development on the Christmas Hill Park west hillside has impacted the park boundary line. Development requires some parkland to be graded and restored to reduce the development retaining wall height at property line with the park. The park pathway and service road on the west park property boundary will be closed for six months while the development grading plan is completed. The park pathway will be restored and a new brown concrete split fence will replace the old park boundary fence. 11.B.a Packet Pg. 30 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 11.B.a Packet Pg. 31 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 11.B.a Packet Pg. 32 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 6. Softball Infields barricaded, fenced and signed closed due to unauthorized team sport play by large groups of 40 to 70 users. Most participants were reported to be from outside Gilroy. 11.B.a Packet Pg. 33 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 11.B.a Packet Pg. 34 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 Parks / City Incident Reports Public Works Operations (March, April, May, June, July now available) 2020 3/10/2020 SAN YSIDRO PARK Ten pathway lights were out. 3/10/2020 LAVP Soap dispenser was stolen from the men's restroom at the oaks, no witnesses. 3/11/2020 LAVP Lock cut and steel door to shed was kicked, possibly used crow bar to open door. No theft 3/14/2020 LAVP Hose bib on backside of water fountain near oaks was broken 3/16/2020 CHRISTMAS HILL PARK The bait station at CHP nar the horse corral had was vandalized. The cover was broken off and bait box was missing. 3/23/2020 GILROY SPORTS PARK Restrooms next to A4, found steel braided hose - supply hose to faucets had been stolen. 3/28/2020 LAVP Tire marks on grass, near tennis courts and way land parking lot. 10Total Incidents 11.B.a Packet Pg. 35 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 DATE FACILITY NAME VANDALISM THEFT OTHER 4/3/2020 SAN YSIDRO PARK RESTROOM FLOOR DRAIN PLUGGED, BACKUP OF WATER IN ALL 3 RESTROOMS. 4/3/2020 MILLER PARK (SOUTHSIDE RESTROOM) STRIKE PLATE MISSING SCREW AND PULLING AWAY FROM FRAME AND HANDLE BROKEN. 4/9/2020 CITY YARD MULTIPLE TOOLS STOLEN FROM TRUCK 2213 4/12/2020 CITY YARD MULTIPLE TOOLS STOLEN FROM TRUCKS 2003,, 2004, 2109, 2213. 4/15/2020 LAVP (OAKS MENS BATHROOM) SOAP DISPENSER STOLEN 4/18/2020 LAVP (DOG PARK AREA) LOCK TO DOG PARK WAS REMOVED AND PUBLIC WAS USING PARK. Total Incidents 6 DATE FACILITY NAME VANDALISM THEFT OTHER 5/2/2020 DEMONSTRATION GARDEN ON SEVENTH/EIGLEBERRY TRANSIENT JUMPED IN CITY TRUCK AND TOOK IRRIGATION REMOTE. ATTEMPTED TO ACCOST COG EMPLOYEE. 5/4/2020 SAN YSIDRO PARK GANG RELATED GRAFFITI IN ONE RESTROOM, ON ALL SIDES OF WALL. 5/5/2020 LAVP TOILET PAPER DISPENSER BROKEN 5/6/2020 MILLER PARK RESTROOM ON EAST SIDE OF BLDG DOOR HANDLE BROKEN 11.B.a Packet Pg. 36 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 5/7/2020 LUCHESSA MEDIAN MULTIPLE BUSHES AND IRRIGATION BROKEN IN THE CENTER MEDIAN BY VEHICLE 5/8/2020 RAINBOW PARK DRINKING FAUCET BROKEN 5/9/2020 LAVP LAKESIDE MENS RESTROOM SINK DAMAGED, P TRAP REMOVED. 5/11/2020 LAVP HANNA PARKING LOT, VEHICLE DAMAGED BY FALLEN TREE LIMB 5/11/2020 LIONS CREEK TRAIL GRAFFITI ON CONCRETE WALL WITHIN TRAIL 5/14/2020 GILROY SPORT PARK TARP FOR DUGOUT WAS CUT OF AND STOLEN TARP FOR DUGOUT WAS CUT OF AND STOLEN 5/16/2020 CHRISTMAS HILL PARK TOILET PAPER DISPENSER STOLEN 5/17/2020 LAVP SOAP DISPENSER STOLEN FROM LAKESIDE MENS RESTROOM SOAP DISPENSER STOLEN FROM LAKESIDE MENS RESTROOM 5/19/2020 SUNRISE PARK CHAIR SWING SET ON FIRE 5/20/2020 MILLER PARK RESTROOM RESTROOM AND STORE ROOM WERE BROKEN INTO CLEANING SUPPLIES WERE STOLEN 5/27/2020 LAVP (OAKS MENS RESTROOM) FAUCET REMOVED AND SUPPLY LINE WAS DAMAGED 5/27/2020 GILROY SPORT PARK SMALL FIRE ON BANK DAMAGED 5800 TO 6500 SQ FT OF BRUSH AND GRASS. Total Incidents 16 11.B.a Packet Pg. 37 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 DATE FACILITY NAME VANDALISM THEFT OTHER 6/1/2020 LIONS CREEK TRAIL - FERREL AVE & CHURCH GARBAGE CAN DENTED 6/1/2020 LAVP - OAKS MENS RESTROOM TOILET PAPER DISPENSER BROKEN SHAFT AND LOCK STOLEN 6/8/2020 SUNRISE PARK GARBAGE CAN SET ON FIRE AND MELTED. 6/10/2020 CARRAIGE HILLS PARK DRINKING FOUNTAIN COVER TAKEN APART. COVER RETURNED BY RESIDENT OF AREA. 6/11/2020 MILLER PARK MAGNETIC COG LOGO STOLEN FROM CITY TRUCK 6/14/2020 SAN YSIDRO PARK CLOTHING FLUSHED DOWN TOILET CAUSING SEWAGE SPILL 6/15/2020 SAN YSIDRO PARK, RONAN TRAIL GRAFFITI AT MULTIPLE LOCATIONS ON RONAN TRAIL 6/16/2020 SPORTS PARK DEADBOLT DAMAGED 6/20/2020 DEL REY PARK CRAPE MYRTLE TREE BROKEN 6/22/2020 SAN YSIDRO PARK RESTROOM CLOTHING FLUSHED DOWN TOILET CAUSING SEWAGE SPILL 6/23/2020 GILROY SPORTS PARK GRAFFITI IN SOUTH EAST RESTROOM 6/24/2020 LAVP GRAFFITI AT SKATE PARK 6/24/2020 LAVP - OAKS MENS RESTROOM STOLEN SOAP DISPENSER 6/24/2020 LAVP DAMAGED SPLIT RAIL WOODEN FENCE AT MINOR BALL FIELD 3RD BASE SIDE. 6/27/2020 LAKESIDE - OAKS RESTROOM MENS SOAP DISPENSER STOLEN 6/29/2020 CITY YARD HOLE CUT IN FENCE UNKNOWN IF ANYTHING WAS STOLEN Total Incidents 16 11.B.a Packet Pg. 38 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 DATE FACILITY NAME VANDALISM THEFT OTHER 7/1/2020 LAVP FLOODING DUE TO SOMEONE REMOVING HOSE BIB FROM MAINLINE BRASS HOSE BIB STOLEN FROM PIPE 7/8/2020 SAN YSIDRO PARK GARBAGE CAN STOLEN 7/9/2020 LIONS CREEK TRAIL CEMENT BOLLARD HIT BY VEHICLE 7/9/2020 CHRISTMAS HILL PARK ELECTRICAL SUBPANEL WAS BROKEN AND PANEL WAS OPEN. 7/11/2020 CHRISTMAS HILL PARK CONDUIT INADVERTENTLY DAMAGED BY FIRE TRUCK DURING CREWS FIRE - TEMP FIRE CAMP 7/27/2020 MILLER PARK LOCKS WERE CUT OFF RESTROOM DOORS, CARMEL SIDE AND ONE FACING PLAYGROUND 7/28/2020 LAVP - LAKESIDE GRAFFITI ON WALLS AND DOORS OF LAKESIDE RESTROOM. ALSO PRESCHOOL DOOR AND WOMENS RESTROOM (ALL WALLS) HAD GRAFFITI 7/31/2020 LAVP GRAFFITI ON CONCRETE IN SKATE PARK Total Incidents 8 11.B.a Packet Pg. 39 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 MAINTENANCE HIGHLIGHTS Parks Section Weekly Report June 3, 2020  Repaired irrigation leak at Senior Center  Repaired loose retaining wall cap stone between City Hall and Library  Pressure washed Miller Park restroom building concrete apron  Hecker Pass Park irrigation valve and multiple drip lines repaired  Seven dead trees removed from Hecker Pass Park  Gateway Park irrigation valve repaired  Removed non-city soccer goals on CHP Ranch being used by soccer group to storage  Vandalized swing gate post at CHP west Miller Ave. hillside trail replaced  Large 16” diameter oak limb blocking CHP hillside service road-trail removed by park crew  Carriage Hills Park Concrete bike path fence repaired north of pathway bridge  SYP restroom, major sewer clog to Lewis Street cleared by plumbing contractor  LAVP oaks restroom exterior wood wall along foundation footing repaired and painted at Tennis Club storeroom door  Miller Park restroom storeroom and utility room burglarized. Metal door and frame latch opening covered with welded metal protection plates from top to bottom of door.  Major graffiti vandalism of LAVP Oaks restroom abated  Vandalized LAVP dog park area sheltering lock and chain replaced Parks Section Weekly Report June 10, 2020  Repainted LAVP basketball court lines  Old Youth Center parking lot at 6th and Railroad cleanup  Five more turf irrigation sprinkler heads raised at Rainbow Park  LAVP dog park open to public use  Leavesley median irrigation service leak at Forest St. repaired  Pressure washed all Forest Street Park park equipment  Fence repair of SYP pre-school playground closed to public use  New Miller Park restroom deadbolt and door painted  Repair of knife vandalism of City Hall drip irrigation tubing  Santa Teresa Blvd landscape irritation waterline repair  Hecker pass dog park turf aeration work completed  Trees trimmed for Forest Street night light  Sunrise Park concrete trash can fire and replacement of trash can liner  Casper Park colored hopscotch repainted  Casper Park tree irrigation repair  Repair of three vandalized irrigation shrub heads along Hecker Pass linear bike path  Hecker Pass dog park access gate repaired Parks Section Weekly Report June 17, 2020  LAVP automatic irrigation lateral valve repaired  Hecker Park planter irrigation repairs  Casper park raised turf sprinklers  Repair of parking lot planter irrigation at Gilroy Sports Park  Chestnut Fires Station irrigation backflow device repaired  LAVP Oaks Group BBQ drinking fountain vandalism repair  Wood chips installed at 20 Sports Park tree wells 11.B.a Packet Pg. 40 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451  Vandalized drip irrigation lines around Library repaired  El Roble irrigation lateral valve repaired  El Roble table graffiti over painted  CHP main irrigation pressure pump became operational after repair of under wiring, conduit, and E-box replacement  Repair of both SYP irrigation controller and remote control hand unit Parks Section Weekly Report June 17, 2020  LAVP automatic irrigation lateral valve repaired  Hecker Park planter irrigation repairs  Casper park raised turf sprinklers  Repair of parking lot planter irrigation at Gilroy Sports Park  Chestnut Fires Station irrigation backflow device repaired  LAVP Oaks Group BBQ drinking fountain vandalism repair  Wood chips installed at 20 Sports Park tree wells  Vandalized drip irrigation lines around Library repaired  El Roble irrigation lateral valve repaired  El Roble table graffiti over painted  CHP main irrigation pressure pump became operational after repair of under wiring, conduit, and E-box replacement  Repair of both SYP irrigation controller and remote control hand unit Parks Section Weekly Report June 24, 2020  Mulberry Group BBQ sink repairs at CHP  Quick coupler repair at Hecker Pass Park parking lot planter  PD shooting range weed control spraying  Library patio irrigation repair  Wiring repair to #10 irrigation station at Carriage Hill Park  Major oak tree limb removal at CHP Creekside-Mila Picnic Area  Major vandalism clog repair of SYP restroom sewer lines by clothing  New battery operated irrigation controller installed at the Museum  Blue graffiti abatement in multiple Sports Park restrooms  Dead landscape Vine removal on Luchessa Soundwall with pending repair by Jensen Landscaping  Interior painting of active Miller Park unisex restroom  Re-Mowed weeds at CHP overflow dirt parking lot at end of 10th for July 4th weekend  Library patio irrigation spray repairs again  Sports Park 12’x20’ metal covered storage kit constructed w/concrete footings by park staff  Miller Park major tree limb removal on Carmel St. frontage  Los Arroyos Park tree limb raising  Pony wall cap re-mortared at 7th and Monterey St.  Rainbow Park dead street tree removed  Uvas-3rd Street Linear Park pathway planter weed control spraying Parks Section Weekly Report July 8, 2020  CalFire opened full CHP fire camp for nearby Cruz Fire with park closed to public Mon. 7/6/2020  Backstop painted at Sunrise Park backfield  Rainbow Park sprinkler complaint at north soundwall property determined to be school irrigation  Replacement of several faded handicapped parking stall signs  Library patio planter irrigation valve repair  Updated social distancing signs English & Spanish posted on Class I pathways and at park sports fields  Burned trash bag color coat surface repainted at LAVP tennis courts  Replaced broken LAVP dog park gate handle  LAVP graffiti abatement on block wall southwest of tennis courts 11.B.a Packet Pg. 41 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 THANKS FOR HELPING TO KEEP OUR PARKS SAFE When you notice something that you feel is a safety hazard or that needs attention, no need to wait until the Parks & Recreation Commission meeting to report it. Please call (408) 846-0460 during regular business hours, or the non-emergency after-hours number, (408) 846-0350, to report.  Class I bike path shoulder weed abatement from Carriage Hills Park to Rancho Hills Drive  Replacement of two stolen restroom soap dispensers at LAVP  Ronan Bike Path entry add signs at 6th St. entry because of unauthorized vehicle problem  Park rules sign also posted for Ronan Bike Path entry because of unauthorized vehicle problem  Museum exterior wall painted at site of old irrigation controller  Removed two failing street trees at Railroad St. frontage of old Youth Center Parking Lot  Removal of Rainbow Park tree blown down by wind  Another vandalized tree in patio removed near preschool playground at Del Rey Park  Gilroy Sports Park quick coupler valve repair  July 4 & 5 fireworks support and cleanup by Parks Parks Section Weekly Report July 15, 2020  CalFire fire camp at CHP Closed Tue. 7/14/2020 and park opened to public  Sports Park quick coupler  Repair of vandalized drip irrigation tubing at City Hall  Gateway Park drip irrigation line repair  Sports Park irrigation pump failure at Sports Park with investigation pending by pump specialist  PD shooting range & Old Creamery weed control spraying Parks Section Weekly Report July 22, 2020  CHP Ranch irrigation riser repair  Leaking domestic water line at Mulberry restroom repaired  Replacement of damaged CHP Ranch smoking urn at designated smoking station  Welding repair of vandalized event electrical service panel near 3rd base wing fence of major ballfield  Southwest City Hall drip irrigation tubing repairs made  Repair of broken LAVP on-off tennis court light switch  Repaired vandalized GSP restroom hose bib  GSP irrigation water tank fill controls failed / tank repair control part pending / limited manual watering Parks Section Weekly Report July 29, 2020  Padlock security plates welded on five dead bolts on doors at Miller Park restroom to stop lock vandalism  Vandalism of portable potty sink water contaminated with blue toilet water corrected  CHP Ranch irrigation pump panel controls repaired  Major pine tree limb removal at top of Uvas Creek bank at CHP amphitheater parking lot  Repaired CHP Ranch irrigation sprinkler riser  Removed large oak tree limb in CHP Milas Picnic Area  Removed 4x wooden tables from the closed Demonstration Garden at Eigleberry and 7th St.  City Yard debris removal along old freeway fence pending replacement with higher security fence  Relocation of 10 out-of-service city vehicles away from City Yard freeway fence  Painted designated bunkers for green yard waste and yellow trash collection at City Yard  Sports Park manual irrigation tank filling and limited sprinkler Ops pending pump repairs  33x sprinklers raised and 3x sprinklers replaced at Farrell Park To report graffiti, please call the Graffiti Hotline @ (408) 846-0395 11.B.a Packet Pg. 42 Attachment: PRC Park Operations Report_August_ 18_ 2020_ (2947 : Status of City Parks)