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2020-05-19 Parks & Rec Commission Regular Meeting Agenda Packet CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING MAY 19, 2020 6:00 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA Page 1 of 4 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE PARKS & RECREATION COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO ADAM HENIG AT adam.henig@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0577, PRIOR TO 5:00 P.M. May 19, 2020. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29- 20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0577. Materials related to an item on this agenda submitted to the City of Gilroy Parks and Recreation Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Department at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org Page 2 of 4 I. CALL TO ORDER II. ROLL CALL Chair: Michelle Wexler 12/21 Vice Chair: Theresa Graham 12/23 Angela Reinert 12/23 Patricia Bentson 12/20 Robert Miller 12/21 Ermelindo Puente 12/23 III. FLAG SALUTE IV. SECRETARY'S REPORT V. APPROVAL OF MINUTES A. January 21, 2020 Meeting Minutes VI. APPROVAL OF AGENDA VII. INTRODUCTIONS VIII. AWARDS/RECOGNITIONS IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA X. NEW BUSINESS A. Parks and Recreation Commission Review of FY21-26 Capital Improvement Program Projects 1. Staff Report: Gary Heap, City Engineer/Transportation Engineer 2. Public Comment 3. Possible Action: Receive and comment on review of FY21-26 Capital Improvement program projects B. Draft 2025 Consolidated Plan and Fiscal Year 2020-2021 Projects 1. Staff Report: Sue O'Strander, Deputy Director of Community Development 2. Public Comment 3. Possible Action: Receive Draft 2025 Consolidated Plan and Fiscal Year 2020 -2021 Projects and comment on report. XI. OLD BUSINESS A. Review and Adopt Proposed Parks and Recreation Commission 2020 Work Plan Page 3 of 4 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Review and adopt proposed Parks and Recreation Commission 2020 Work Plan B. Modify Parks and Recreation Commissioner's park monitoring assignments 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion to approve reassigning parks and recreation commissioner city parks for the purpose of monitoring and reporting at monthly meetings. XII. DEPARTMENT UPDATES A. Recreation Department Updates 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive recreation report and comment. B. Status of City Parks 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive parks report and comment. XIII. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments · Pat Bentson: Christmas Hill Park, Cydney Casper, and Del Rey Park · Carriage Hills Park, Los Arroyos Park, and Sunrise Park · Las Animas Veterans Park · Theresa Graham: Miller Park and Rainbow Park · Ermelindo Puente: Butcher Park, Forest Street Park, Renz Park, and San Ysidro Park · Michelle Wexler: Hecker Pass Park · Robert Miller: El Roble Park and Gilroy Sports Park XIV. STAFF COMMENTS XV. NEXT MONTH AGENDA ITEMS XVI. FUTURE MEETINGS June 16, 2020 at 6:00 P.M. Page 4 of 4 XVII. ADJOURNMENT CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING JANUARY 21, 2020 6:00 p.m. Recreation Conference Room 7351 Rosanna Street Gilroy, CA 95020 MINUTES Page 1 of 5 I. CALL TO ORDER The regular meeting of the Parks and Recreation Commission was called to order by Vice Chair Puente at 6:00 p.m. II. ROLL CALL ROLL CALL Present: Chair Patricia Bentson (arrived at 6:02pm), Vice Chair Ermelindo Puente, Commissioner Angela Reinert, Commissioner Theresa Graham, Commissioner Michelle Wexler, and Commissioner Robert Miller. Absent: Commissioner Gonzalez III. FLAG SALUTE Vice Chair Puente led the pledge of allegiance. IV. SECRETARY'S REPORT The agenda was posted on the City’s website on January 16, 2020 at 4:49 pm. V. APPROVAL OF MINUTES Motion was made to approve the December 3, 2019 meeting minutes by Commissioner Miller; seconded by Chair Bentson and carried with a vote of 6-0-0. VI. APPROVAL OF AGENDA Motion to approve the agenda was made by Commissioner Miller; seconded by Vice Chair Puente. VII. INTRODUCTIONS Recreation Manager Adam Henig introduced Angela Reinert as the newest commissioner. VIII. AWARDS/RECOGNITIONS Recreation Manager Adam Henig stated Commissioner Gonzalez resigned 5.A Packet Pg. 5 Communication: January 21, 2020 Meeting Minutes (APPROVAL OF MINUTES) Page 2 of 5 from the Parks and Recreation Commission and in honor of his service, a certificate of recognition will be mailed to his attention. IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. X. NEW BUSINESS A. Selection of Chair and Vice-Chair of Parks and Recreation Commission Motion was made by Chair Bentson to elect Commissioner Wexler as Chair for 2020; seconded by Commissioner Graham with a motion amendment to select Commissioner Graham as Vice Chair. Motion passed 6-0-0. B. Selection of Arbor Day Date and Site Parks Supervisor Headley recommended Arbor Day event to be held April 21, 2020 which coincides with Arbor Day week. West Coast Arborists will provide and plant 4-5 trees on the frontage of the park. The event will be advertised in social media. The commissioners discussed ideas on finding ways to engage the community for future park related events. Motion made by Chair Bentson to hold the Annual Arbor Day event on April 21, 2020 at Ferrell Avenue Park with a start time of 5:30 p.m. – 6:00 p.m. The regular Parks & Recreation Commission meeting will be conducted at City Hall Council Chambers at its regular time of 6:00 p.m. Motion passed 6-0-0. C. Approval of the 2020 Parks & Recreation Commission annual retreat Focus of the retreat will be to develop a work plan for the 2020 calendar year. Motion to hold the annual retreat on February 29, 2020 at the Willey Cultural Center was made by Commissioner Graham; seconded by Commissioner Wexler. Motion passed 6-0-0. D. Proposed Parks and Recreation Commission Monthly Meeting Date Change in February 2020 5.A Packet Pg. 6 Communication: January 21, 2020 Meeting Minutes (APPROVAL OF MINUTES) Page 3 of 5 Due to a schedule conflict, Henig asked if we the commissioners can meet on an alternative date. City Traffic Engineer Gary Heap would like to present on the proposed capital improvement program presentation ideally in the month of February. Motion made by Chair Bentson to hold the next regular meeting on February 11, 2020 in replacement of the February 18, 2020 meeting; seconded by Commissioner Graham. Motion passed 6-0-0. Henig will follow up about providing information regarding the San Jose Sharks proposed project ice rink at Gilroy Sports Park. XI. OLD BUSINESS A. 2019 Parks and Recreation Commission Work Plan Henig referred commissioners to packet page 16 and went through all of the items. B. Fiscal Year 2020 Training Budget Expenditures Henig referred commissioners to packet page 18; he stated $245 has been spent leaving a balance of $755 for the Parks and Recreation Commission to utilize. Bentson asked if a portion of the budget can be paid for her lodging for the upcoming training in Long Beach she’ll be attending. Motion was made by Vice Chair Puente to pay for one night of Bentson’s lodging with a reimbursement up to $150; seconded by Commissioner Miller. Motion passed 6-0-0. XII. DEPARTMENT UPDATES A. Recreation Department Updates Henig referred commissioners to packet page 19 and noted a few updates. B. Status of City Parks Parks Supervisor Bill Headley referred commissioners to packet page 22. Headley will present a thorough work plan presentation to the Parks & Recreation Commission at the upcoming March meeting date. XIII. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments Pat Bentson: Christmas Hill Park- One of the women’s bathroom door is vandalized, the memorial site has numerous weathered items; noted a homeless person living in a black vehicle closest to the Ranch side, outside of gate. Cydney Casper-Issue with Hopscotch markings; Headley stated this area 5.A Packet Pg. 7 Communication: January 21, 2020 Meeting Minutes (APPROVAL OF MINUTES) Page 4 of 5 will be worked in the spring. Del Rey Park- Pleased to see the planting of numerous plants. Angela Reinert: Bentson suggested that Reinert should drive by the parks, Carriage Hills Park, Los Arroyos Park, and Sunrise Park Theresa Graham: Miller Park-Numerous men hanging out by restroom and park; concerned with the children at Brownell, which is across the street; Puente mentioned there are cable lines close to the branch limbs. Rainbow Park-Stated the park needs shade. The rubberized item at the playground is cracked and noticed graffiti on the panel. Ermelindo Puente- Butcher Park- Stated the street needs painting so it’s ADA compliant. Forest Street Park- Nothing to report Renz Park- Nothing to report San Ysidro Park- Noticed the garbage cans were filled. The horseshoe faucet is broken; bathroom is messy. Numerous lights are out. Michelle Wexler: Hecker Pass Park-Noticed children continuing to climb the pergola; 150th anniversary with the City’s. There is $50k, help to hire a consultant to review the parks. Gilroy is the only city that allows smoking. Robert Miller: El Roble Park-There are numerous potholes. Its’ the cleanest he’s seen it. Gilroy Sports Park-Stated the water fountain is fixed. The 5-12 year old playground is breaking away from concrete. A. CAPRCBM Newsletter Henig will forward the newsletter to the commissioners. XIV. STAFF COMMENTS None. XV. NEXT MONTH AGENDA ITEMS City Traffic Engineer Gary Heap will provide a capital improvement presentation. XVI. FUTURE MEETINGS February 11, 2020 at 6:00 P.M. The next meeting is scheduled for February 11, 2020 at 6:00pm XVII. ADJOURNMENT The meeting was adjourned at 8:08 pm. 5.A Packet Pg. 8 Communication: January 21, 2020 Meeting Minutes (APPROVAL OF MINUTES) Page 5 of 5 Zinnia Navarro Recording Secretary Recreation Department 5.A Packet Pg. 9 Communication: January 21, 2020 Meeting Minutes (APPROVAL OF MINUTES) PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Parks and Recreation Commission Review of FY21-26 Capital Improvement Program Projects Meeting Date: May 19, 2020 Submitted By: Adam Henig Prepared By: Gary Heap Recommendation: Receive and comment on review of FY21-26 Capital Improvement program projects See attachment. Attachments: 1. PRC CIP Budget Staff Report - 5-19-20 10.A Packet Pg. 10 City of Gilroy STAFF REPORT Agenda Item Title: Parks and Recreation Commission Review of FY21-26 Capital Improvement Program Projects Meeting Date: From: Department: Submitted By: May 19, 2020 Girum Awoke, Director of Public Works Public Works Department Gary Heap, City Engineer RECOMMENDATION Receive report and provide feedback. BACKGROUND The City of Gilroy’s 5-Year Capital Improvement Program (CIP) represents an on-going process through which the City identifies, prioritizes, and develops a multi-year work plan for major capital expenditures and their associated funding sources, in an effort to improve and maintain the City of Gilroy’s roadways, parks, facilities, and other infrastructure. Generally, CIP improvements are major expenditures that have a multi- year life and result in becoming City assets. The CIP is a strategic planning tool focusing on City owned infrastructure, summarizing in one document the City’s overall capital project needs and associated funding requirements during a five-year period. The CIP document is merely a planning tool and should be used as such in the budget preparation process. For a project to be considered for funding within the CIP, the project must meet the following criteria identified in the CIP Policy Document: •Have a total value greater than $25,000 USD (United States Dollars) o individual year(s) may be less than $25,000 USD for phased or ongoing projects so long as the total value when the project is completed is greater than $25,000 USD •Estimated useful life of, or extending estimated useful life by, five (5) years or more •Require advanced planning and design •Have a project duration of more than three months from inception to completion •Primarily non-recurring projects •Be developed/implemented at a fixed location 26 10.A.a Packet Pg. 11 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program Projects not meeting these criteria are not considered capital projects and may be funded as maintenance or one-time projects. In past years, Public Works used a different process to plan for capital project funding needs. This is the first year that the City is using a 5-year Capital Improvement Program model. ANALYSIS The process to develop the 5-year CIP began with a call for projects being sent out throughout the City to all departments. Engineering, who is managing the CIP process, received project requests from a number of City Departments and Divisions including CDD, Recreation, and Fire Departments. Within Public Works, we received projects from Water, Facilities, Sewer, Parks and Streets. These were combined with a number of projects identified from our various Master Planning documents to come up with a total list of 105 projects. Of those, 34 were carried over as on-going projects from previous years since they were either previously funded or funded and partially completed. Thus, this FY21-26 CIP contains 139 new projects. These projects will be analyzed, and prioritized. The selected projects will be scheduled for funding and delivery over the next five years. The remainder of the projects will be included in the CIP as unfunded projects, which will be considered in the next CIP cycle. Staff has prepared project charters for each of the 139 projects contained within the CIP. Staff will be sharing a total of 50 projects that have issues of relevance to the Parks and Recreation Commission at this meeting. Those projects contain components that improve bicycle or pedestrian environments, improve sidewalk, or roadways, or that are related to a park or other facility improvement. A listing of the project charters for Parks and Recreation Commission review is as follows: Project Number Project Name 800020 Tenth Street & Uvas Creek Bridge 800040 Automall Parkway 800060 Pavement Maintenance 800070 Curb Ramps Citywide 800080 Safe Routes to Schools 800120 Tenth Street & Hwy 101 Bridge Widening 800160 Golf Course Water Tank Replacement 800200 Citywide Sidewalk Condition Assessment 800210 Orchard & Tenth Crosswalk Enhancements 800240 Traffic Circulation Master Plan Update 800250 Las Animas Park Tennis Court - Fence Replacement 800260 Bridge Preventative Maintenance Project 27 10.A.a Packet Pg. 12 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program EN2101 50/50 Sidewalk Program EN2108 Lions Creek SCVWD Trail West of Santa Teresa & Day EN2109 Lions Creek Trail West Gap Closure - Kern to Day EN2111 Luchessa Bridge Pedestrian and Bike Lane Safety Improvements EN2112 Luchessa Pavement Maintenance - Monterey to Rossi EN2113 Mantelli & Church Bulbout and Crosswalk Improvements EN2115 Miller Crossing & Uvas Creek Pedestrian Improvements EN2117 Murray Street - Sidewalk Gap Closure EN2119 Pavement Marking EN2120 Sidewalk Gap Closure - 8340 Swanston Lane EN2142 Update to the City's Trail's Master Plan (Bike Master Plan) EN2143 Development of a Pedestrian Master Plan EN2144 Update to the City's Standard Drawings/Specifications/Design Standards EN2145 Development of an ADA Transition Plan EN2147 Annual Sidewalk/Curb Ramp Project EN2148 Downtown Sesquicentennial Beautification Project EN2149 State Trash Amendments Stormwater Compliance Project FC2101 ADA Assessment - City facilities citywide FC2103 Aquatics Pool Re-plastering FC2104 Boxing Gym - Lighting Improvements FC2112 Facilities Needs Assessment FC2115 Park/civic Facilities Sidewalk Improvements Citywide FC2116 City-owned Parking Lots Resurfacing - Various Locations FC2117 Senior Center - ADA restroom access FC2120 Senior Center Roof Replacement FC2121 Wheeler - Cooling Center Upgrades FC2122 Wheeler - Evacuation Center Upgrades FC2124 Wheeler Trellis Replacement PK2101 Christmas Hill Park Trail Wayfinding Signage PK2103 Miller Park Restrooms PK2104 Ranch Site Trailer Demolition PK2106 Las Animas Veterans Park Miscellaneous Facility Rehabilitation PK2107 Christmas Hill Ranch Site Master Planning PK2108 Farrell Park Facility Master Planning 28 10.A.a Packet Pg. 13 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program Pk2109 Uvas Creek Staging and Neighborhood Park Master Planning PK2110 Gilroy Sports Park Improvements Phases IV and V RC2101 Redo Softball Fields at Las Animas and Christmas Hill Park RC2102 San Ysidro Park Healthy Living Enhancement Project FISCAL IMPACT/FUNDING SOURCE The CIP is being planned for the next five years. A number of the identified projects will not be recommended for funding during this CIP cycle. Those unfunded projects will be considered for funding during the next funding cycle in two years. NEXT STEPS Staff will be recommending to the City Council projects that are on-going, maintenance projects, and projects that rank high based on the scoring criteria established in the CIP Policy Document. PUBLIC OUTREACH Project Charters will be shared with two commissions prior to being reviewed by the City Council. The Bike and Pedestrian Commission reviewed the CIP charters on February 25th, and the Parks and Recreation Commission on May 19th. All project charters will be shared with the public at a community meeting the week of June 23rd. The City Council will begin the review of the CIP with the budget meetings in June. Attachments: 1.CIP Charters for Parks and Recreation Commission Review 29 10.A.a Packet Pg. 14 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY CAPITAL IMPROVEMENT PLAN FY2021‐2026 DRAFT PROJECT CHARTERS 30 10.A.a Packet Pg. 15 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program Table of Contents 800020 ‐ Tenth Street & Uvas Creek Bridge ................................................................................................. 1 800040 ‐ Automall Parkway .......................................................................................................................... 3 800060 ‐ Pavement Maintenance ................................................................................................................. 5 800070 ‐ Curb Ramps Citywide ..................................................................................................................... 7 800080 ‐ Safe Routes to School .................................................................................................................... 9 800120 ‐ Las Animas Park Tennis Court Fence ........................................................................................... 11 800160 ‐ Golf Course Water Tank Replacement ........................................................................................ 13 800200 ‐ Citywide Sidewalk Condition Assessment ‐ ................................................................................. 15 800210 ‐ Orchard & Tenth Crosswalk Enhancements ................................................................................ 17 800240 ‐ Traffic Circulation Master Plan Update ....................................................................................... 19 800260 ‐ Bridge Preventative Maintenance ............................................................................................... 21 800270 ‐ Lions Creek SCVWD Trail West of Santa Teresa & Day ................................................................ 23 800280 ‐ Lions Creek Trail West Gap Closure ‐ Kern to Day ....................................................................... 25 800320 ‐ 50‐50 Sidewalk Program .............................................................................................................. 27 800330 ‐ Pavement Markings ..................................................................................................................... 29 EN2111 ‐ Luchessa Bridge Pedestrian and Bike Lane Safety Imp ............................................................... 31 EN2112 ‐ Luchessa Pavement Maintenance ‐ Monterey to Rossi .............................................................. 33 EN2113 ‐ Mantelli & Church Bulbout and Crosswalk Imps ......................................................................... 35 EN2115 ‐ Miller Crossing & Uvas Creek Ped Imps ...................................................................................... 37 EN2117 ‐ Murray Avenue Sidewalk Gap Closure ........................................................................................ 39 EN2120 ‐ Sidewalk Gap Closure ‐ 8340 Swanston Lane .............................................................................. 41 EN2142 ‐ Update to City's Trail's Master Plan ............................................................................................ 43 EN2143 ‐ Development of a Pedestrian Master Plan ................................................................................. 45 EN2144 ‐ Update to City Standard Drawings‐Specs‐Design Stds ................................................................ 47 EN2145 ‐ Development of an ADA Transition Plan ..................................................................................... 49 EN2147 ‐ Annual Sidewalk ‐ Curb Ramp ..................................................................................................... 51 EN2148 ‐ Downtown Sesquicentennial Beautification ............................................................................... 53 EN2149 ‐ State Trash Amendments Stormwater Compliance Project ....................................................... 55 31 10.A.a Packet Pg. 16 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program Table of Contents (continued) EN2150 ‐ Tenth Street Bridge Widening Over US101 ................................................................................. 57 FC2101 ‐ ADA Assessment ‐ City Facilities Citywide CIP Charter ................................................................ 59 FC2103 ‐ Aquatics Pool Re‐plastering ......................................................................................................... 61 FC2104 ‐ Boxing Gym ‐ Lighting Improvements .......................................................................................... 63 FC2112 ‐ Facilities Needs Assessment ........................................................................................................ 65 FC2115 ‐ Park‐Civic Facilities Sidewalk Imp Citywide ................................................................................. 67 FC2116 ‐ City‐Owned Parking Lots Resurfacing ‐ Various ‐ ......................................................................... 69 FC2117 ‐ Senior Center ‐ ADA Restroom Access ......................................................................................... 71 FC2120 ‐ Senior Center Roof Replacement................................................................................................. 73 FC2121 ‐ Wheeler ‐ Cooling Center Upgrades ............................................................................................ 75 FC2122 ‐ Wheeler Evacuation Center Upgrades ......................................................................................... 77 FC2124 ‐ Wheeler Trellis Replacement Charter .......................................................................................... 79 PK2101 ‐ Christmas Hill Park Trail Wayfinding Signage .............................................................................. 81 PK2103 ‐ Miller Park Restrooms ................................................................................................................. 83 PK2104 ‐ Ranch Site Abandoned Building and Trailer Demolition ............................................................. 85 PK2106 ‐ Las Animas Veterans Park Miscellaneous Facility Rehabilitation Charter ................................... 87 PK2107 ‐ Christmas Hill Park Ranch Site Master Planning Charter ............................................................. 89 PK2108 ‐ Farrell Park Master Planning Charter .......................................................................................... 91 PK2109 ‐ Uvas Creek Staging and Neighborhood Park Master Planning Charter ....................................... 93 PK2110 ‐ Gilroy Sports Park Phases IV and V Charter ................................................................................. 95 RC2101 ‐ Redo Softball Fields at Las Animas and Christmas Hill Park ........................................................ 97 RC2102 ‐ San Ysidro Park Healthy Living Enhancement ............................................................................. 99 32 10.A.a Packet Pg. 17 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Tenth Street & Uvas Creek Bridge Project No. 800020 Category Streets/Bridges Department Public Works/Engineering Project Type New Project Manager Faranak Mahdavi Council Priorities Enhanced Public Safety Location Tenth Street at Uvas Creek Project Description and Purpose This project consists of constructing a two-lane bridge with sidewalks and Class II Bike Lanes along Tenth Street over Uvas Creek. The project will also include a “breezeway bridge” over the current Class I levee path, which will enable levee users to cross under Tenth Street, thus avoiding an at- grade vehicle/pedestrian crossing. The project also includes a new roundabout at the Uvas Park Drive/Tenth Street intersection. The bridge will connect two segments of Tenth Street, which currently terminate on either side of Uvas Creek, and allow Tenth Street to extend as one continuous roadway from the US 101 / Tenth Street (Automall Parkway) interchange to Santa Teresa Boulevard. Project Justification This project is identified in the Traffic Circulation Master Plan. Per a 2005 Development Agreement with the Glen Loma Ranch Development, the City will complete the design of the bridge and the developer will build the bridge with guaranteed reimbursement from the Traffic Impact Fee (TIF) Fund. The City Council has directed the bridge to be designed with a width of 76’ to accommodate four travel lanes in the future. Construction of this bridge will provide improved transportation circulation within the City and will improve emergency vehicle response time. This project meets the City Council Strategic Goal of enhancing public safety. Master Planning Documents This project is included in the City’s Traffic Circulation Master Plan which is part of the General Plan’s Transportation and Circulation Element. 33 10.A.a Packet Pg. 18 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800020) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $97,000 $97,000 Design $3,097,000 $3,097,000 CEQA $583,000 $583,000 Construction $6,482,666 $6,482,666 $6,482,666 $19,448,000 Const. Support $291,666 $291,666 $291,666 $875,000 Permitting Fees $118,800 $118,800 Total $ 3,895,800 $6,774,333 $6,774,333 6,774,333 $ $24,218,800 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Estimated Project Schedule Timeline Project Design FY2021 Project Advertisement FY2022 Project Construction FY2022-2024 Project Completion FY2025 Operational Cost Impact There are no operational costs associated with this project. 34 10.A.a Packet Pg. 19 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Automall Parkway Project No. 800040 Category Pavement Department Public Works Project Type Rehabilitation Project Manager Julie Oates Council Priorities Enhanced Public Safety, Economic Development Location Automall Parkway Project Description and Purpose The scope of work includes: pavement rehabilitation, repair and replacement of deteriorated curb and gutter, reconstruction of approximately 20 curb ramps, drainage and striping improvements, and the addition of Class II Bike Lanes along Automall Parkway. The limits of the project include Automall Parkway from the Caltrans right-of-way through the Automall Parkway/Chestnut Street /Tenth Street intersection, and Automall Parkway between the Automall Parkway/Chestnut Street /Tenth Street intersection and the Automall Parkway/Luchessa Avenue intersection to the south. Project Justification This project is important for promoting continued economic growth within the City and for the businesses along these primary access roads (Automall Parkway and Tenth Street). These roadways provide access to a wide variety of commercial and industrial land uses, including the auto dealerships along Automall Parkway. This project supports the City Council’s goals related to promoting economic development within the City, is consistent with the City’s General Plan policies, will improve traffic circulation, and will enhance pedestrian and bicycle safety in the project area. Completion of the project could also lead to further development of the commercial properties along the roadways within the project limits. Failure to complete this project would result in the continued deterioration of the roadway surface, could lead to the loss of auto dealership businesses, and could increase the likelihood of damage to private vehicles due to poor pavement conditions. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the City’s Traffic Circulation Master Plan by providing a safe and well-maintained travel way. The street is also identified in StreetSaver as a failed street in need of reconstruction. 35 10.A.a Packet Pg. 20 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800040) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $8,000 $8,000 Design $461,000 $461,000 CEQA $8,000 $8,000 Construction $1,639,000 $1,639,000 Const. Support $279,000 $279,000 Total $ $477,000 $1,918,000 $ $ $ $2,395,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Measure B SB-1 Gen Fund Total $ $ $ $ $ $ $ Financial Comments Funding for this project will be from Measure B (Sales Tax), SB-1 (Gas Tax), and possibly the General Fund. Estimated Project Schedule Timeline Project Design FY2020-21 Project Advertisement FY2020-21 Project Construction FY2020-21 Project Completion FY2021-22 Operational Cost Impact This project directly addresses maintenance needs. This project, once completed, will eventually require periodic surface maintenance treatments. These treatments will protect the surface from water, extend its life, and reduce long-term maintenance expenses. These treatments typically occur every 5-7 years. 36 10.A.a Packet Pg. 21 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM PCI Rating Example Project Name Pavement Maintenance Project No. 800060 Category Streets/Pavement Department Public Works/Engineering Project Type Rehabilitation Project Manager Nirorn Than Council Priorities Financial Stability and Neighborhoods Benefit Equally from City Services Location Citywide Project Description and Purpose The purpose of this project is to rehabilitate and maintain the pavement condition within the City. The City has approximately 270 lane miles of paved roads, not including alleys. The City conducts a pavement condition survey every two years. The 2019 survey showed the citywide average Pavement Condition Index (PCI) is 62 out of 100. This pavement maintenance project would prolong the lifespan of the current pavement and prevent further deterioration and reduction in the PCI. The project scope includes: Preventive measures such as crack sealing, slurry seal, microsurfacing, and cape seal for pavement in fair to good condition. Restoration measures such as grind and overlay, dig-outs, and cold-in-place recycling for pavement in fair to poor condition. Rehabilitation/Reconstruction measures to remove and replace pavement in poor to failed condition. Project Justification The City’s current pavement assets are valued at $219.4 million, which represents one of the largest assets owned and maintained by the City. Without proper maintenance, this investment could become economically unsustainable. The City’s PCI dropped from 69 in 2017 to 62 in 2019. This significant drop in PCI has resulted in much higher maintenance and restoration costs. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the City’s Traffic Circulation Master Plan by providing a safe and well-maintained travel way. 37 10.A.a Packet Pg. 22 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800060) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Design $148,000 $148,000 $148,000 $148,000 $148,000 $740,000 CEQA $2,000 $2,000 $2,000 $2,000 $2,000 $10,000 Construction $1,982,805 $1,982,805 $1,982,805 $1,982,805 $1,982,805 $9,914,025 Const. Support $124,000 $124,000 $124,000 $124,000 $124,000 $620,000 Total $ $2,266,805 $2,266,805 $2,266,805 $2,266,805 $2,266,805 $11,334,025 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Measure B SB-1 Gen Fund Gas Tax General Fund Total $ $ $ $ $ $ $ Financial Comments Funding for this project will be from Measure B (Sales Tax), SB-1 (Gas Tax), regular Gas Tax, and the General Fund. Based on current funding from SB-1 and Measure B ($1.8 million per year), the City’s PCI is expected to drop to 59 by 2024. At that time, backlog costs are projected to rise to $53.7 million with more than 16% of the City’s pavement rated at very poor condition (Category V). Category V conditions would result in higher demand on city forces and pose a higher risk of liability for the City. In addition, at PCI 59 the City would not be able to use Measure B funding for other transportation programs, such as congestion relief projects. The City is also required to meet the Maintenance of Effort Requirements (MOE) set forth in the agreements for SB-1 and Measure B. All MOE funds must be allocated to pavement maintenance efforts. Estimated Project Schedule Timeline Project Design FY2020-21 and Ongoing Project Advertisement FY2020-21 and Ongoing Project Construction FY2020-21 and Ongoing Project Completion FY2020-21 and Ongoing Operational Cost Impact This project directly addresses maintenance needs. There are no other operational costs associated with this project. 38 10.A.a Packet Pg. 23 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Curb Ramps Citywide Project No. 800070 Category Streets/Curbs & Sidewalks Department Public Works/Engineering Project Type Rehabilitation Project Manager Nirorn Than Council Priorities Ensure Neighborhoods Benefit Equally from City Services Location Citywide Project Description and Purpose The purpose of this project is to upgrade existing pedestrian curb ramps and to install new pedestrian curb ramps at high priority areas and locations with high levels of pedestrian activity. All upgraded and new pedestrian curb ramps will be compliant with the Americans with Disabilities Act (ADA). It is estimated that the city currently owns and maintains approximately 4,000 curb ramps. Curb ramps are a small but important part of making sidewalks, street crossings, and the other pedestrian routes within the public right-of-way accessible to all users, including people with disabilities. Project Justification Title II of the ADA requires local governments to make pedestrian crossings accessible to people with disabilities by providing curb ramps. To allow people with disabilities to cross streets safely, local governments must provide curb ramps at pedestrian crossings and at public transportation stops where walkways intersect with a vertical curb. To comply with ADA requirements, the curb ramps provided must meet specific standards for width, slope, cross slope, placement, and other features. Per ADA standards, all streets constructed after January 26, 1992 must provide curb ramps in compliance with ADA standards. In addition, any street that was constructed prior to 1992, but was altered after 1992, must also provide ADA-compliant curb ramps. Master Planning Documents This project is not specifically listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Before Curb Ramp Upgrade After Curb Ramp Upgrade 39 10.A.a Packet Pg. 24 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800070) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Design $34,000 $34,000 $34,000 $34,000 $34,000 $170,000 CEQA $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Construction $184,000 $184,000 $184,000 $184,000 $184,000 $920,000 Const. Support $20,000 $20,000 $20,000 $20,000 $20,000 $100,000 Total $ $240,000 $240,000 $240,000 $240,000 $240,000 $1,200,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Estimated Project Schedule Timeline Project Design Beginning FY 2020-21 Project Advertisement Project Construction Project Completion Operational Cost Impact There are no operational costs associated with this project. 40 10.A.a Packet Pg. 25 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Safe Routes to School (SRTS) Project No. 800080 Category Streets/Curbs & Sidewalks Department Public Works/Engineering Project Type Rehabilitation Project Manager Nirorn Than Council Priorities Enhance Public Safety, Ensure Neighborhoods Benefit Equally from City Services Location Citywide Project Description and Purpose The purpose of the Safe Routes to School (SRTS) project is to provide minor capital improvements to enhance the safety of pedestrians and bicyclists around schools. Engineering staff attends regular coordination meetings with the Gilroy Unified School District (GUSD) to address safety concerns and develop strategies to encourage the use of alternative modes of transportation in the vicinity of schools. This project will allow staff to identify and construct minor improvements based on discussions with the School District, SRTS Groups, and the Bicycle Pedestrian Commission. SRTS improvements may include pavement striping, regulatory and advisory signs, crosswalks, sidewalks, and other minor concrete improvements. Project Justification In 2012, Council adopted Resolution 2012-20 supporting the SRTS program. This program is designed to promote the health and safety of children who walk or bicycle to school. Per the resolution, council committed to encouraging walking, bicycling, and transit use among students and families in the community. Since 2016, the Santa Clara County Public Health Department has supported Gilroy in developing a SRTS Action Plan, which provides a framework for the GUSD and the City to collaborate and improve safety through the implementation of SRTS. This project will allow the City to address deficiencies which are highlighted in this plan. Master Planning Documents This project is not specifically listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 41 10.A.a Packet Pg. 26 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800080) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design $1,000 $1,000 $1,000 $3,000 CEQA Construction $46,400 $46,400 $46,400 $139,200 Const. Support $3,000 $3,000 $3,000 $9,000 Total $ $50,400 $ $50,400 $ $50,400 $151,200 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments It’s estimated that the first year capital costs for this project would be approximately $50,000. This cost includes engineering traffic studies, design, and construction of minor improvement. During the FY19 and FY20 budget process, council has approved a budget of $50,400 from the Vehicle Registration Fee. Future investment is needed in order to provide upkeep for the improvement and expand to other schools within the City. Estimated Project Schedule Timeline Project Design FY 2020-21 and on-going every 2 to 3 years Project Advertisement Project Construction Project Completion Operational Cost Impact There are no operational costs associated with this project. 42 10.A.a Packet Pg. 27 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Las Animas Park Tennis Court- Fence Replacement Project No. 800120 Category Other Structures & Facilities Department Public Works/Parks Project Type Replacement Project Manager Bill Headley Council Priorities Ensure Financial Stability, Provide Opportunities for Meaningful Public Engagement, Ensure Neighborhoods Benefit Equally from City Services Location Las Animas Park Project Description and Purpose This project would replace the fences around four of the six tennis courts at Las Animas Park. These 12-foot-tall chain-link fences, which were built in 1974, have sections that are rusted and falling apart. The project would also include replacement of several structural fence poles, which have been weakened due to high winds and heavy use. Project Justification The Las Animas Park tennis courts are heavily used by local residents and the Gilroy Tennis Club (which funds the resurfacing of the courts every few years at no cost to the City). The rusted bottom sections of the galvanized chain-link fences are, practically speaking, beyond repair. Multiple fence contractors have evaluated the fences and recommended replacement instead of continuing repairs. The deficient structural poles could fail during a high-wind storm, which could cause a total failure of the fences and render the tennis courts unusable. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet a goal of the City’s Parks & Recreation System Master Plan, which is to pursue a variety of financing mechanisms for acquisition, development, long-term operations, and maintenance of the City’s parks and recreation system. 43 10.A.a Packet Pg. 28 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800120) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments This project was added to the CIP and approved for funding in the FY20 budget. Capital cost is estimated at $47,000 (including construction, design, management and inspection) Estimated Project Schedule Timeline Project Design FY2020-21 Project Advertisement FY2020-21 Project Construction FY2020-21 Project Completion FY2020-21 Operational Cost Impact Operational costs should be reduced for several years by removing the need to constantly repair the broken bottom of the fences. $47,000 44 10.A.a Packet Pg. 29 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Golf Course Water Tank Replacement Project No. 800160 Category Facilities Department Public Works/Facilities Project Type Replacement Project Manager Council Priorities Ensure Financial Stability Location Gilroy Golf Course Project Description and Purpose This project would replace the current recycled water storage tank at Gilroy Golf Course. The project would include the design of a suitable concrete pad for an 8,000 gallon water storage tank, replacement of the current tank, duplication of the auto-fill plumbing, and an upgrade to the hardware associated with the current irrigation system. Project Justification Recycled water is a reliable source of water for landscape irrigation, agriculture, and industrial operations. It can contribute to the long-term water security of the region by alleviating water supply challenges such as recurring droughts, residential and commercial growth, and the variability of imported water. The existing 8,000 gallon recycled water tank at Gilroy Golf Course is severely corroded and needs to be replaced. The tank is used for irrigation, so should it rupture, the golf course would not be able to irrigate their greens and fairways. This tank has already received temporary repairs to seal leaks. The tank was professionally assessed by a consultant and it was recommended that the tank be replaced. A new tank is needed to ensure the greens and fairways are irrigated and the golf course can remain open. Master Planning Documents Gilroy Golf Course receives its recycled water from the South County recycled water distribution system. The South County Recycled Water Master Plan (Master Plan) was prepared in 2004 by the Santa Clara Valley Water District (Valley Water) and the South County Regional Wastewater Authority (SCRWA), with participation from the cities of Gilroy and Morgan Hill. The Master Plan was updated in 2015. Gilroy Golf Course Entrance Hecker Pass Highway (SR152) Recycled Water Storage Tank 45 10.A.a Packet Pg. 30 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800160) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $ Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Estimated Project Schedule Timeline Project Design FY2020-21 Project Advertisement FY2020-21 Project Construction FY2020-21 Project Completion FY2020-21 Operational Cost Impact This project would reduce operational costs because temporary repairs would no longer be needed. 90,000 46 10.A.a Packet Pg. 31 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Citywide Sidewalk Condition Assessment Project No. 800200 Category Streets/Curbs & Sidewalks Department Public Works/Engineering Project Type Rehabilitation Project Manager Nirorn Than Council Priorities Enhanced Public Safety Location Citywide Project Description and Purpose The purpose of this project is to develop a Sidewalk Network Management Program. This program would include sidewalk and curb ramp data collection, condition rating, and maintenance optimization. Since 1995, the City has conducted a Sidewalk Assessment Program. This program was based on data collected by volunteers that did not necessarily have the proper training and expertise in ADA-compliance review and quantitative data analysis. This project is designed to supplement the previously collected data and provide recommended maintenance strategies. This will allow the City Council to evaluate the recommendations and determine the appropriate level of future investment needed to achieve the desired outcome. Once completed, this program will function similar to that of the Pavement Management Program. Project Justification According to the California Streets and Highways Code, property owners are responsible for the maintenance and upkeep of the sidewalks fronting their property. In order to create a more walkable community, the Council has allocated funds in the past to improve the sidewalk network and assist property owners with ensuring the sidewalks in front of their properties are safe. The previous investments in sidewalk improvements have been inconsistent. This important City infrastructure requires a more comprehensive program to enable the evaluation and implementation of sidewalk improvements throughout the City. Master Planning Documents This project is not specifically listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 47 10.A.a Packet Pg. 32 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800200) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Consulting Services $125,000 $125,000 Salaries & Wages $20,000 $20,000 Total $145,000 $ $ $ $ $ $145,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments The data collection cost and system initialization is estimated at $145,000 which is funded in the FY20 Operating budget. Under the current sidewalk replacement program, it is recommended that this project be conducted every 10 years to determine City sidewalk conditions and level of liability risks associated with defective sidewalks. Estimated Project Schedule Timeline Phase 1, Data Collection FY2019-20 Phase 2, System Initialization FY2019-20 Project Construction N/A Project Completion Ongoing – Every 10 years Operational Cost Impact There are no operational costs associated with this project. 48 10.A.a Packet Pg. 33 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Orchard & Tenth Crosswalk Enhancements Project No. 800210 Category Streets/Pavement Markings Department Public Works/Engineering Project Type New Project Manager Eric Argamaso Council Priorities Enhanced Public Safety Location Tenth Street/Orchard Drive Project Description and Purpose This project would install a Rectangular Rapid Flashing Beacon (RRFB) system at the intersection of Orchard Drive and Tenth Street. The RRFBs will be installed at the northeast and southeast corners of the intersection to increase the safety of students crossing the street to attend Gilroy High School. As part of this project, the existing curb and gutter will be extended to create “bulb-outs”, which are curb extensions used to narrow the roadway, shorten the pedestrian crossing distance, and provide additional pedestrian refuge areas at intersections. Project Justification This project is needed to increase the safety of pedestrians crossing Tenth Street to reach the high school. The current pedestrian crossing distance is approximately 80 feet in length. Traffic on Orchard Drive is controlled by a stop sign and traffic on Tenth Street is uncontrolled. Although drivers are required by law to yield to pedestrians crossing the street, there have been complaints of drivers not yielding to pedestrians at this location. The RRFB system will increase safety by alerting drivers that pedestrians are crossing the street. The addition of bulb-outs will reduce the pedestrian crossing distance to approximately 50 feet and will provide a raised concrete pad for installing the RRFBs, making them more visible to drivers and less likely to be damaged by vehicles. Master Planning Documents This project is not specifically listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. RRFB System at Wren Avenue and Byers Street Uncontrolled Crossing at Orchard Drive and Tenth Street 49 10.A.a Packet Pg. 34 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800210) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design $16,000 $16,000 CEQA Construction $96,000 $96,000 Const. Support $11,000 $11,000 Total $16,000 $107,000 $ $ $ $ $123,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Estimated Project Schedule Timeline Project Design FY2019-20 Project Advertisement FY2020-21 Project Construction FY2020-21 Project Completion FY2020-21 Operational Cost Impact There are no operational costs associated with this project. 50 10.A.a Packet Pg. 35 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Traffic Circulation Master Plan Update Project No. 800240 Category Streets/Planning Department Public Works/Engineering Project Type New Project Manager Gary Heap Council Priorities Ensure Financial Stability Location Citywide Project Description and Purpose The update of the Traffic Circulation Master Plan will include a review of transportation projects based on the updated General Plan and the City’s travel forecast model. It will include the identification of all intersections (both short-term and long-term) that do not meet the City’s adopted Level of Service (LOS) Standard, and will determine the level of improvements needed to bring levels of service into compliance. The traffic analysis will include a review of intersection operations, opportunities for needed improvements, and sufficient conceptual design to identify project challenges, project right-of- way needs, and preliminary cost estimates. The updated Traffic Circulation Master Plan will be the basis for an update to the City's Traffic Impact Fee (TIF) Program, which is also outdated and due for a major revision. Project Justification The City's Traffic Circulation Master Plan has not been updated since it was drafted in 2004. The document needs to be revised to correspond to the updated General Plan Circulation Element, Land Use Alternatives, and the City's updated traffic model. Once updated, the Traffic Circulation Master Plan will be used to update the City’s Traffic Impact Fee (TIF) Program. The TIF Program establishes the amount of Traffic Impact Fees paid by developers, and the method for reimbursement of transportation-related development costs to developers after project completion. It is believed that modifications to the TIF program could make the collection of traffic impact fees more beneficial to the City. Master Planning Documents The Traffic Circulation Master Plan Update will be part of the new General Plan’s Circulation Element. 51 10.A.a Packet Pg. 36 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800240) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Consulting Services $20,000 $20,000 Salaries & Wages $155,000 $155,000 Total $20,000 $155,000 $ $ $ $ $175,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments This project was funded during the FY20 CIP Budget cycle in the amount of $175,000. No additional funds are being requested at this time. Estimated Project Schedule Timeline Project Design Project Advertisement FY2019-20 Project Construction Project Completion FY2020-21 Operational Cost Impact There are no operational costs associated with this project. 52 10.A.a Packet Pg. 37 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Bridge Preventative Maintenance Program Project No. 800260 Category Streets/Bridges & Other Structures Department Public Works/Engineering Project Type Rehabilitation Project Manager Julie Oates Council Priorities Ensure Financial Stability, Enhance Public Safety Capabilities Location Six Bridges at Various Locations within the City Project Description and Purpose This project includes cleaning and treating bridge decks with High Molecular Weight Methacrylate (HMWM) at six bridges throughout the City. The project will also include replacing traffic stripes and pavement markings, and other incidental and appurtenant work necessary for the proper construction of the improvements. The purpose of the project is to extend the life of bridges by performing certain qualifying items of work, classified as “preventative maintenance”, to keep these bridges in structurally good condition while conserving limited funds for other bridges which may require major rehabilitation or replacement. Project Justification In April 2006 Caltrans announced the creation of the Local Assistance Bridge Preventative Maintenance Program (BPMP). The BPMP program is funded through the Federal Highway Administration (FHWA) Highway Bridge Program (HBP), which, for the City of Gilroy, is administered through Caltrans District 4 Local Assistance. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the City’s Traffic Circulation Master Plan by providing a safe and well-maintained travel way. 53 10.A.a Packet Pg. 38 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800260) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design $48,000 $48,000 CEQA $1,000 $1,000 Construction $195,000 $195,000 Const. Support $106,000 $106,000 Total $ $ $ $ $ $ $350,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments A large portion of the Construction and Construction Management Services for this project will be funded through the FHWA’s Highway Bridge Program, which will be reimbursed to the City upon completion of the project. Estimated Project Schedule Timeline Project Design FY2018-19 Project Advertisement FY2019-20 Project Construction FY2020-21 Project Completion FY2020-21 Operational Cost Impact This project directly addresses maintenance needs. There are no operational costs associated with this project. 54 10.A.a Packet Pg. 39 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Lions Creek SCVWD Trail West of Santa Teresa & Tapestry Project No. 800270 Category Parks & Trails/Trails Department Public Works/Engineering Project Type New Project Manager Nirorn Than Council Priorities Ensure Financial Stability, Ensure Neighborhoods Benefit Equally from City Services Location Along Lions Creek between Santa Teresa Boulevard and Tapestry Drive Project Description and Purpose This project would construct a Class I, multi-use trail approximately 2,000 linear feet in length from Santa Teresa Boulevard to Tapestry Drive along Lions Creek. The trail would provide recreational usage along the creek and pedestrian access between nearby neighborhoods and Christopher High School. The scope of work would include: Asphalt concrete Class I trail (for bicycles and pedestrians) ADA-compliant curb ramps at all trail entrances Concrete retaining wall Project Justification This project was originally approved by Council for design in 2010 as part of three major trail projects in the City (the Ronan Channel Trail and two segments of the Lions Creek Trail). However, funds previously allocated for this trail were diverted to the Ronan Channel Trail project to allow the Ronan Channel Trail project to be constructed and to take full advantage of federal funds that were available. The Lions Creek Trail project, which is currently at the 60% design phase, qualifies for future local and federal grants for the construction phase. Master Planning Documents This project is in conformance with the adopted Trail Master Plan and has already received environmental clearance, which is a prerequisite for permitting. Santa Teresa Boulevard Tapestry Drive Project Limits 55 10.A.a Packet Pg. 40 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800270) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $5,000 $5,000 Design $112,000 $112,000 CEQA $40,000 $40,000 Construction $992,000 $992,000 Const. Support $92,000 $92,000 Total $ $1,241,000 $ $ $ $ $1,241,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments This project qualifies for the Measure B Bicycle & Pedestrian Capital Projects Competitive Grant Program and Valley Water’s Access to Trails & Open Space Grant funding. Estimated Project Schedule Timeline Project Design FY2020-21 Project Advertisement FY2020-21 Project Construction FY2020-21 Project Completion FY2020-21 Operational Cost Impact There are no operational costs associated with this project. Once completed, this project will require an annual maintenance cost of approximately $16,000 per year. The trail will also require resurfacing (Type II Slurry Seal and Restriping) every 8 years at approximately $35,000 per treatment. 56 10.A.a Packet Pg. 41 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Lions Creek Trail West Gap Closure – Kern to Day Project No. 800280 Category Parks & Trails/Trails Department Public Works/Engineering Project Type New Project Manager Nirorn Than Council Priorities Ensure Financial Stability, Ensure Neighborhoods Benefit Equally from City Services Location Along Lions Creek between Santa Teresa Boulevard/Day Road and Kern Avenue Project Description and Purpose This project would construct a Class I, multi-use trail approximately 4,500 linear feet in length from Santa Teresa Boulevard/Day Road to Kern Avenue along Lions Creek. This trail would provide recreational usage along the creek and pedestrian access between nearby neighborhoods and Christopher High School. The scope of work would include: Asphalt concrete Class I trail (for bicycles and pedestrians) ADA-compliant curb cramp at all trail entrances Concrete retaining wall Project Justification This project was originally approved by Council for design in 2010 as part of three major trail projects in the City (Ronan Channel Trail and two segments of the Lions Creek Trail). However, funds previously allocated for this trail were diverted to the Ronan Channel Trail project to allow the Ronan Channel Trail project to be constructed and to take full advantage of federal funds that were available . The Lions Creek Trail project, which is currently at the 60% design phase, qualifies for future local and federal grants for the construction phase. Master Planning Documents This project is in conformance with the adopted Trail Master Plan and has already received environmental clearance, which is a prerequisite for permitting. 57 10.A.a Packet Pg. 42 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800280) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $12,000 $12,000 Design $292,000 $292,000 CEQA $49,000 $49,000 Construction $2,464,000 $2,464,000 Const. Support $203,000 $203,000 Total $ $3,023,000 $ $ $ $ $3,023,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments This project qualifies for the Measure B Bicycle & Pedestrian Capital Projects Competitive Grant Program and Valley Water’s Access to Trails & Open Space Grant funding. Estimated Project Schedule Timeline Project Design FY2020-21 Project Advertisement FY2020-21 Project Construction FY2020-21 Project Completion FY2020-21 Operational Cost Impact There are no operational costs associated with this project. Once completed, this project will require an annual maintenance cost of approximately $16,000 per year. The trail will also require resurfacing (Type II Slurry Seal and Restriping) every 8 years at approximately $35,000 per treatment. 58 10.A.a Packet Pg. 43 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name 50/50 Sidewalk Program Project No. 800320 Category Streets/Curbs & Sidewalk Department Public Works/Engineering Project Type Replacement Project Manager Nirorn Than Council Priorities Ensure Financial Stability, Enhance Public Safety Capabilities, Provide Opportunities for Meaningful Public Engagement, Ensure Neighborhoods Benefit Equally from City Services Location Citywide Project Description and Purpose The purpose of this program is to assist property owners in maintaining their sidewalk in a safe manner. In doing so, the program assists residents in maintaining the condition of walkways for which they have maintenance responsibility. To assist the property owners with these repairs, the current program reimburses 50% of the sidewalk repair cost and 100% of any other repairs in the City’s right - of-way, including; curb and gutter, driveway approach, street repair, tree removal (if warranted), and replacement. To date the City has had over 1,500 residential participants, and has expended over $5 million. Project Justification According to the California Streets and Highway Code, the owner of a property fronting a public street must maintain the sidewalk, curb and gutter, and park strip area in a condition that will not endanger persons or property, or interfere with the convenient use of the area. The current sidewalk program began in 1994, and has been a popular program. Without this reimbursement mechanism, residents would be less likely to maintain the structural quality of their sidewalk and curb, leaving the sidewalk system in a poor and unsafe condition. Master Planning Documents This project is not specifically listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 59 10.A.a Packet Pg. 44 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800320) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design $8,000 $8,000 $16,000 CEQA Construction $238,000 $238,000 $476,000 Const. Support $10,000 $10,000 $20,000 Total $ $256,000 $256,000 $ $ $ $512,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Measure B SB-1 Gen Fund Total $ $ $ $ $ $ $ Financial Comments This project has been ongoing since 1994. Council has continually supported the program and has appropriated funds for the program for FY2019-20. It is recommended that this project continue to be funded for FY20-21 and FY21-22, and further evaluated after the completion of the sidewalk condition assessment which is scheduled for FY20-21. This will provide a better understanding of the City’s overall sidewalk conditions and the budget needs to provide a continuous and safe sidewalk system. Estimated Project Schedule Timeline Project Design FY2020-21, FY2021-2022 Project Advertisement FY2020-21, FY2021-2022 Project Construction FY2020-21, FY2021-2022 Project Completion FY2020-21, FY2021-2022 Operational Cost Impact There are no operational costs associated with this project. 60 10.A.a Packet Pg. 45 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Pavement Markings Project No. 800330 Category Streets/Pavement Markings Department Public Works/Engineering Project Type New Project Manager Nirorn Than Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose The purpose of this project is to upgrade and refresh existing pavement markings as needed throughout the City per the requirements set forth by the California Department of Transportation (Caltrans). Since 2017, the Council has approved an annual contract to restripe city streets and maintain longitudinal pavement markings to a minimum level of retro-reflectivity. To date, the approved funds have been expended through the restriping of approximately 127,000 linear feet of pavement markings. It is estimated that there are a total of approximately 1.2M linear feet of markings throughout the City. Project Justification Per the recently adopted 2019 California Manual on Uniform Traffic Control Devices (MUTCD), local governments are required to maintain a minimum level of retro-reflectivity for longitudinal pavement markings. This new standard promotes safety while providing sufficient flexibility for agencies to choose a maintenance method that best matches their specific conditions. Table 3A-1 of the California MUTCD provides the minimum required levels for different types of pavement markings at various types of locations. It is recommended that this type of project be continued on an annual basis because the retro-reflectivity of pavement striping and markings will degrade over time, and can pose a safety hazard for drivers and pedestrians. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the City’s Traffic Circulation Master Plan by providing a safe and well-maintained travel way. 61 10.A.a Packet Pg. 46 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800330) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design $11,000 $11,000 $11,000 $11,000 $11,000 $55,000 CEQA Construction $170,000 $170,000 $170,000 $170,000 $170,000 $850,000 Const. Support $6,000 $6,000 $6,000 $6,000 $6,000 $30,000 Total $ $187,000 $187,000 $187,000 $187,000 $187,000 $935,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Funding for this program currently comes from the Gas Tax. Estimated Project Schedule Timeline Project Design FY2020-21 and Ongoing Project Advertisement FY2020-21 and Ongoing Project Construction FY2020-21 and Ongoing Project Completion FY2020-21 and Ongoing Operational Cost Impact There are no operational costs associated with this project. 62 10.A.a Packet Pg. 47 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Luchessa Bridge Pedestrian and Bike Lane Safety Improvements Project No. EN2111 Category Streets/Pavement Markings Department Public Works/Engineering Project Type New Project Manager Nirorn Than Council Priorities Ensure Financial Stability, Ensure Neighborhoods Benefit Equally from City Services Location Luchessa Avenue between Princevalle Street and Thomas Road Project Description and Purpose This project would construct approximately 700 linear feet of pedestrian pathway along westbound Luchessa Avenue between Princevalle Street and Thomas Road. There are currently no sidewalks on either side of this bridge/road segment. The scope of work includes: Concrete sidewalk ADA-compliant curb ramps Raised pedestrian walking surface on the bridge Project Justification The pedestrian route along this segment, which is the shoulder of the road, does not provide a vertical or horizontal separation between vehicles and pedestrians, is not ADA-compliant, and does not meet current safety guidelines. The only feature currently provided between the shoulder and travel way are temporary delineators, which is not their intended use. The Luchessa Bridge provides the only pedestrian route to Gilroy High School for students that live west of Thomas Road. Master Planning Documents This project is not specifically listed in any master plan document. However, widening the Luchessa Avenue Bridge to two lanes in each direction is included in the City’s Traffic Circulation Master Plan (TCMP), which would include providing pedestrian facilities on the bridge. In addition, this project is consistent with the City’s General Plan goals and policies which include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 63 10.A.a Packet Pg. 48 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2111) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $2,000 $2,000 Design $58,000 $58,000 CEQA $2,000 $2,000 Construction $461,000 $461,000 Const. Support $46,000 $46,000 Total $ $62,000 $507,000 $ $ $ $569,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Estimated Project Schedule Timeline Project Design FY2020-21 Project Advertisement FY2021-22 Project Construction FY2021-22 Project Completion FY2021-22 Operational Cost Impact There are no operational costs associated with this project. This project would reduce maintenance costs as City crews would no longer be required to continuously replace the temporary delineators that are currently installed between the shoulder and travel way. 64 10.A.a Packet Pg. 49 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Luchessa Pavement Maintenance – Monterey to Rossi Project No. EN2112 Category Streets/Pavement Department Public Works/Engineering Project Type New Project Manager Nirorn Than Council Priorities Ensure Financial Stability, Ensure Neighborhoods Benefit Equally from City Services Location Luchessa Avenue between Monterey Road and Rossi Lane Project Description and Purpose This project would rehabilitate and maintain the pavement condition along Luchessa Avenue between Monterey Road and Rossi Lane. The project scope includes: Pavement rehabilitation: apply rehabilitation/reconstruction measures to remove and replace existing poor and very poor pavement. ADA-compliant curb ramp upgrades Striping and pavement markings Project Justification This segment of Luchessa Avenue has a Pavement Condition Index (PCI) rating of 13, which is considered a very poor street. This segment currently serves approximately 8,000 vehicles per day and is a major thoroughfare for the commercial/industrial district on the south side of the City. This road requires frequent and on-going pothole repairs to keep the road safe for the traveling public. This segment will continue to degrade and remain a safety hazard for the traveling public until this project can be constructed. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the City’s Traffic Circulation Master Plan by providing a safe and well-maintained travel way. The street is also identified in StreetSaver as a failed street in need of reconstruction. 65 10.A.a Packet Pg. 50 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2112) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $16,000 $16,000 Design $327,000 $327,000 CEQA $33,000 $33,000 Construction $3,289,000 $3,289,000 Const. Support $271,000 $271,000 Total $ $376,000 $3,560,000 $ $ $ $3,936,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments At this time, no major property acquisition or utility is anticipated. However, it is understood that there is a major recycled water pipeline project planned along this corridor which is expected to be constructed in the next few years. Estimated Project Schedule Timeline Project Design FY2020-21 Project Advertisement FY2021-22 Project Construction FY2021-22 Project Completion FY2021-22 Operational Cost Impact This project directly addresses maintenance needs. This project, once completed, will eventually require periodic surface maintenance treatments. These treatments will protect the surface from water, extend its life, and reduce long-term maintenance expenses. These treatments typically occur every 5-7 years. 66 10.A.a Packet Pg. 51 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Mantelli & Church Bulb-Out and Crosswalk Improvements Project No. EN2113 Category Streets/Other Concrete Features Department Public Works/Engineering Project Type New Project Manager Nirorn Than Council Priorities Ensure Financial Stability, Ensure Neighborhoods Benefit Equally from City Services Location Mantelli Drive / Church Street Intersection Project Description and Purpose This project will install improvements to enhance the safety of pedestrians crossing Mantelli Drive at the intersection of Mantelli Drive and Church Street. The scope of work includes: Install concrete bulb-out at the northwest corner of the intersection Install ADA-compliant directional curb ramps at the northwest corner of the intersection Relocate the stop sign at the northwest corner so it is closer to the travel lane Project Justification Staff has received multiple complaints from residents regarding pedestrian safety at this skewed intersection, including observations of drivers turning right from southbound Church Street to westbound Mantelli Drive without stopping at the stop sign (i.e., treating it as a “free” ri ght-turn). The crosswalk on the west leg of the intersection is also unusually long due to the skewed geometry of the intersection. These improvements would discourage drivers from treating the southbound right-turn movement as a “free” right-turn. Master Planning Documents This project is not specifically listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Project Corner 67 10.A.a Packet Pg. 52 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2113) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $1,000 $1,000 Design $16,000 $16,000 CEQA $1,000 $1,000 Construction $118,000 $118,000 Const. Support $6,000 $6,000 Total $ $18,000 $124,000 $ $ $ $142,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Estimated Project Schedule Timeline Project Design FY2020-21 Project Advertisement FY2021-22 Project Construction FY2021-22 Project Completion FY2021-22 Operational Cost Impact There are no operational costs associated with this project. 68 10.A.a Packet Pg. 53 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Miller Crossing & Uvas Creek Pedestrian Improvements Project No. EN2115 Category Streets/Traffic Control Department Public Works/Engineering Project Type New Project Manager Nirorn Than Council Priorities Ensure Financial Stability, Ensure Neighborhoods Benefit Equally from City Services Location Miller Avenue / Uvas Creek Levee Trail Intersection Project Description and Purpose This project would enhance pedestrian safety at the Miller Avenue/Uvas Park Drive intersection. The scope of work would include: Install raised concrete crosswalk for levee trail users to cross Miller Avenue Install concrete sidewalk and retaining wall at the southwest corner of the intersection Install ADA-compliant curb ramp at the southeast corner of the intersection Project Justification Staff has received multiple complaints from residents as well as comments from the Bicycle and Pedestrian Commission regarding the safety of pedestrians crossing at this intersection. It was reported that drivers are not making a complete stop at the intersection, more specifically at the west leg of the intersection. As this intersection serves nearby neighborhoods, Gilroy High School, Solarsano Middle School, and Christmas Hill Park, it is important to investigate and identify possible solutions for this intersection. This project would also provide for ADA-compliant improvements at this intersection. Master Planning Documents This project is not specifically listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Uvas Park Drive Miller Avenue Conceptual Rendering of Similar Improvements Levee Trail 69 10.A.a Packet Pg. 54 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2115) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $1,000 $1,000 Design $15,000 $15,000 CEQA $3,000 $3,000 Construction $129,000 $129,000 Const. Support $6,000 $6,000 Total $ $$19,000 135,000$ $ $ $ $154,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Due to potential impacts to the Uvas Creek Levee, this project would require permitting with Valley Water as well as the US Army Corps of Engineers. Estimated Project Schedule Timeline Project Design FY2020-21 Project Advertisement FY2021-22 Project Construction FY2021-22 Project Completion FY2021-22 Operational Cost Impact There are no operational costs associated with this project. 70 10.A.a Packet Pg. 55 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Murray Street Sidewalk Gap Closure Project No. EN2117 Category Streets/Curb & Sidewalk Department Public Works/Engineering Project Type New Project Manager Eric Argamaso Council Priorities Ensure Financial Stability, Enhanced Public Safety, Ensure Neighborhoods Benefit Equally from City Services Location Murray Avenue between Kishimura Drive and Leavesley Road Project Description and Purpose The Murray Avenue Sidewalk Gap Closure Project will construct approximately 2,000 linear feet of sidewalk on the west side of Murray Avenue between Kishimura Drive and Leavesley Road. This project would complete the pedestrian network on this segment so that pedestrian access would be provided on both sides of the street. Project Justification Numerous residents and businesses on the west side of this segment of Murray Avenue do not have pedestrian facilities along their property’s frontage. The lack of a continuous sidewalk on this segment of Murray Avenue also impacts the ability of transit users to access the bus stops in the area. This project will enhance safety, connectivity, and access in low- and moderate-income neighborhoods that fall within the City’s Neighborhood Revitalization Strategy Area (NRSA), as designated by the US Department of Housing and Urban Development’s (HUD) Community Development Block Grant (CDBG) Program. Master Planning Documents This project is not specifically listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 71 10.A.a Packet Pg. 56 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2117) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $9,000 $9,000 Design $122,000 $122,000 ROW $110,000 $110,000 Construction $912,000 $912,000 Const. Support $82,000 $82,000 Total $ $241,000 $994,000 $ $ $ $1,235,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Estimated Project Schedule Timeline Project Design FY2020-21 Project Advertisement FY2021-22 Project Construction FY2021-22 Project Completion FY2021-22 Operational Cost Impact There are no operational costs associated with this project. 72 10.A.a Packet Pg. 57 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Sidewalk Gap Closure – 8340 Swanston Lane Project No. EN2120 Category Streets/Curbs & Sidewalk Department Public Works/Engineering Project Type New Project Manager Eric Argamaso Council Priorities Enhanced Public Safety, Ensure Neighborhoods Benefit Equally from City Services Location Swanston Lane between Leavesley Road and Casey Lane Project Description and Purpose This project will construct approximately 1,200 square feet of new sidewalk and 240 linear feet of new curb and gutter on the east side of Swanston Lane between Leavesley Road and Casey Lane to close the existing gap in continuous sidewalk. This project would complete the pedestrian network on this segment so that pedestrian access would be provided on both sides of the street. Project Justification Residents have expressed safety concerns regarding the lack of continuous sidewalk along this segment of Swanston Lane. This project will enhance safety, connectivity, and access in low- and moderate-income neighborhoods that fall within the City’s Neighborhood Revitalization Strategy Area (NRSA), as designated by the US Department of Housing and Urban Development’s (HUD) Community Development Block Grant (CDBG) Program. Master Planning Documents This project is not specifically listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 73 10.A.a Packet Pg. 58 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2120) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design $13,000 CEQA Construction $89,000 Const. Support $4,000 Total $ $ $ $ $ $ $106,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact There are no operational costs associated with this project. 74 10.A.a Packet Pg. 59 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Update to the City’s Trails Master Plan (Bike Master Plan) Project No. EN2142 Category Streets/Markings Department Public Works/Engineering Project Type Plans & Studies Project Manager Gary Heap Council Priorities Provide Opportunities for Meaningful Public Engagement, Ensure Neighborhoods Benefit Equally from City Services Location Citywide Project Description and Purpose This project would update the City’s Trails Master Plan using a consultant specializing in bike and pedestrian planning. The Master Plan would be updated to match the City’s current bicycle infrastructure, review gaps in the bike network, recommend system upgrades, evaluate the network for enhancements or modifications, and recommend alternate routes for those no longer safe or reasonable. The plan would evaluate bike best practices/systems and make recommendations for enhancements. The plan would also identify at least ten high priority projects that would be individually chartered and estimated for future grant or CIP funding consideration. Input would be obtained from the community through a series of community outreach meetings, and through the City’s website. Project Justification Typically, bike Master Plans should be updated every five to ten years. The 2005 Trails Master Plan is in need of update. This would keep the City up to date on current bike trends and other safety considerations. This update would meet a number of high priority goals identified by the City’s Bicycle and Pedestrian Commission (BPC). The City was also recently recognized as a Bronze Bicycle Friendly Community. Upgrading the Master Plan would be in line with that honor. The Trails Master Plan is 15 years old and should have been updated at least five to ten years ago. This project should be a priority in the next one to two years. Master Planning Documents This project would update the City’s current Trails Master Plan (Bike Master Plan). 75 10.A.a Packet Pg. 60 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2142) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Consulting Services $229,000 $229,000 Salaries & Wages $21,000 $21,000 Total $ $ $250,000 $ $ $ $250,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Estimated Project Schedule Timeline Project Advertisement FY2021-22 Project Planning FY2021-22 Project Completion FY2021-22 Operational Cost Impact There are no operational costs associated with this project. 76 10.A.a Packet Pg. 61 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Development of a Pedestrian Master Plan Project No. EN2143 Category Streets/Curb & Sidewalks Department Public Works/Engineering Project Type Plans & Studies Project Manager Gary Heap Council Priorities Provide Opportunities for Meaningful Public Engagement, Ensure Neighborhoods Benefit Equally from City Services Location Citywide Project Description and Purpose This project would develop a Pedestrian Master Plan using a consultant specializing in pedestrian and accessible planning. It would define pedestrian standards for the City including sidewalk widths; high-priority pedestrian zones or paths of travel; right-of-way zones including furniture, walkway, and sidewalk seating for the Downtown; and identify pedestrian needs throughout the community. It could also include Safe Routes to School improvements. The plan would evaluate best practices, make recommendations for enhancements, and identify at least ten high-priority projects which would be individually chartered and estimated for future grant or CIP funding consideration. Input would be obtained from residents through a series of public outreach meetings and through the City’s website. Project Justification The City currently has a Trails (and Bike) Master Plan but not a pedestrian-specific master plan. In cases where pedestrian and bicycle needs are combined into one document, the emphasis is usually towards bicycle improvements. The Trails Master Plan is almost silent to the needs of pedestrians and does not include sidewalk or pathway information. Creating this Master Plan would also meet a number of high-priority goals identified by the City’s Bicycle and Pedestrian Commission (BPC). Master Planning Documents This project would create a Pedestrian Master Plan, which the City does not currently have. The Pedestrian Master Plan could be developed in conjunction with the Bicycle Master Plan. 77 10.A.a Packet Pg. 62 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2143) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Consulting Services $320,000 $320,000 Salaries & Wages $28,000 $28,000 Total $ $ $348,000 $ $ $ $348,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Estimated Project Schedule Timeline Project Advertisement FY2021-22 Project Planning FY2021-22 Project Completion FY2021-22 Operational Cost Impact There are no operational costs associated with this project. 78 10.A.a Packet Pg. 63 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Update to City’s Standard Drawings/Specifications/Design Standards Project No. EN2144 Category Streets/Curb & Sidewalk Department Public Works/Engineering Project Type Plans & Studies Project Manager Gary Heap Council Priorities Enhanced Public Safety, Provide Opportunities for Meaningful Public Engagement Location Citywide Project Description and Purpose This project would update the City’s Standard Drawings, Engineering Specifications, and Engineering Design Standards to current industry standard practices. This would be done through the use of a consultant hired through an RFP process. Project Justification It’s important to keep up to date on current engineering standards and best practices. The current City Standard Details and specifications were recently updated in 2014. However, the City’s specifications are inadequate for a city the size of Gilroy, which needs a full set of Engineering Design Specifications and Design Standards that meet current industry standards and address es emerging issues and requirements. In addition, the City’s current Standard Details, although recently updated, are still outdated. There is a need to reevaluate the way improvements are constructed in the City’s right-of-way, and to develop comprehensive standards and guidance documents to direct the construction of future improvements. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the City’s General Plan and Water System, Sewer System, Storm Drainage System, Trails, and Parks Master Plans by providing for properly-designed public infrastructure. 79 10.A.a Packet Pg. 64 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2144) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Consulting Services $69,000 $69,000 Salaries & Wages $6,000 $6,000 Total $ $ $75,000 $ $ $ $75,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Estimated Project Schedule Timeline Project Advertisement FY2021-22 Project Planning FY2021-22 Project Completion FY2021-22 Operational Cost Impact There are no operational costs associated with this project. 80 10.A.a Packet Pg. 65 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Development of an ADA Transition Plan Project No. EN2145 Category Facilities/ROW Department Public Works/Engineering Project Type Plans & Studies Project Manager Gary Heap Council Priorities Ensure Financial Stability, Provide Opportunities for Meaningful Public Engagement, Ensure Neighborhoods Benefit Equally from City Services Location Citywide Project Description and Purpose This project would develop an ADA Transition Plan for the City of Gilroy. An ADA Transition Plan details a program that will bring a city’s programs, procedures, practices, facilities, sidewalks and curb ramps into compliance with Americans with Disabilities Act (ADA) requirements. The plan would be developed with the help of a consultant that specializes in this area of expertise. Project Justification The Americans with Disabilities Act (ADA) of 1990 provides comprehensive civil rights protections to qualified individuals with disabilities in the areas of employment, public accommodations, State and Local government services and telecommunications. Cities are required to have an ADA Transition Plan. The Transition Plan will be developed with input from community members and is intended to ensure access to City facilities, programs and services. Items identified in the ADA Transition Plan will be incorporated into all applicable Capital Improvement Projects. The plan will require ADA assessment of City facilities and buildings, as well as City infrastructure in the public right-of-way. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the City’s Traffic Circulation Master Plan by providing safe and well-maintained access for disabled persons. Image Source: Howard Stein Hudson 81 10.A.a Packet Pg. 66 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2145) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Consulting Services $138,000 $138,000 Salaries & Wages $12,000 $12,000 Total $ $150,000 $ $ $ $ $150,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments Estimated Project Schedule Timeline Project Advertisement FY2020-21 Project Planning FY2020-21 Project Completion FY2020-21 Operational Cost Impact There are no operational costs associated with this project. 82 10.A.a Packet Pg. 67 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Sidewalk/Curb Ramp Project Project No. EN2147 Category Streets/Curb & Sidewalk Department Public Works Project Type New Project Manager TBD Council Priorities Enhance Public Safety Capabilities, Ensure Neighborhoods Benefit Equally from City Services Location NRSA Zone Project Description and Purpose This project will install new sidewalk (gap closures) and curb ramps, both new and replacement of non-compliant existing ramps, where eligible for annual Community Development Block Grant (CDBG) funding. Currently, these improvements can happen only in the City’s NRSA zone. Depending on the potential adoption of a city wide neighborhood revitalization area designation, these funds may be used more broadly throughout the City in the future. Project Justification The City is required to install and maintain ADA accessible curb ramps and accessible sidewalk along publicly accessible pathways within the City. This project will focus on installing and upgrading ADA curb ramps in areas approved for CDBG funds expenditure. Consideration will also be given to locations along streets scheduled to be paved under the annual Street Resurfacing Project, which is funded using Measure B and SB-1 funds. This will allow the maximum use of the paving funds for asphalt rehabilitation. Construction of these compliant new curb ramps will improve the accessibility and safety for the pedestrians in Gilroy. Master Planning Documents This project is not specifically listed in any master plan document. 83 10.A.a Packet Pg. 68 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2147) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $175,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $175,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact No impact. 84 10.A.a Packet Pg. 69 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Downtown Sesquicentennial Beautification Project Project No. EN2148 Category Streets/Traffic Control Department Public Works Project Type Rehabilitation Project Manager Gary Heap Council Priorities Ensure Financial Stability, Revitalize Downtown, and Focus on Revenue Driving Economic Development Location Downtown Project Description and Purpose The City’s 150th celebration will take place in March 2020. This project will provide for commemorative infrastructure improvements including a beautification effort in our Downtown. The Sesquicentennial Beautification Project will: Paint the Street Lights and Signal Poles in the Downtown a decorative black color to match existing decorative lighting in downtown Provide Landscaping Enhancements at key locations in the Downtown Design a Sesquicentennial Brand Logo to be included on new Intersection and Street Name Signs in the Downtown Correct Deficient Alley Driveway locations along Gourmet Alley Project Justification The City’s 150th Birthday is a special occasion. The year will be celebrated with events and activities commemorating Gilroy’s sesquicentennial. A new City Logo has already been designed for this event. We can take this opportunity to enhance the Downtown to provide some low-cost beautification improvements that will improve the look and character of the Downtown during this celebratory year. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the Downtown Gilroy Strategic Plan. 85 10.A.a Packet Pg. 70 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2148) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $150,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $150,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact On-going maintenance of any additional landscaping could be added to the City’s current Downtown Landscape Maintenance Contract at a cost of $1,000 or less. 86 10.A.a Packet Pg. 71 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name State Trash Amendments Stormwater Compliance Project Project No. EN2149 Category Utilities/Wastewater/Stormwater Department Public Works Project Type New Project Manager Tanya Carothers Council Priorities Location Citywide Project Description and Purpose On April 7, 2015, the State Water Resources Control Board (SWRCB) adopted the Statewide Trash Provisions which address the impacts trash has on the beneficial uses of surface waters. The Trash Provisions establish a statewide water quality objective for trash and a prohibition of trash discharge. The City is required to demonstrate 100 percent compliance with the Trash Provisions within 10 years of the effective date of the implementing National Pollutant Discharge Detection and Elimination System (NPDES) Permit. Full compliance with the Trash Provisions requires the City to install, operate, and maintain State-certified Full Capture System (FCS) devices that capture all trash down to 5 millimeters in size from Priority Land Use areas (PLUs) which include Commercial, Mixed Use, Industrial, High Density Residential, and Transit Oriented Areas. The proposed project includes all expenses related to compliance with the Trash Amendments. Tasks for compliance will range from studies needed to estimate budgets, resources needed to ground-truth infrastructure shown in stormwater maps, research and calculations conducted to properly size and choose full trash capture devices, management and upkeep of ArcGIS files, installation and long-term maintenance of Trash devices, etc. Project Justification The City is completing this project as required under the State-Issued Trash Amendments and to achieve compliance with the City’s NPDES Permit to be issued in approximately late 2020 or early 2021. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the Storm Drain Master Plan by complying with the City’s NPDES Permit. 87 10.A.a Packet Pg. 72 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2149) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $60,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $60,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact There would be no impact to operational cost for this project. 88 10.A.a Packet Pg. 73 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Tenth Street Bridge Widening Over US101 Project No. EN2150 Category Streets/Bridges Department Public Works/Engineering Project Type Rehabilitation Project Manager Faranak Mahdavi Council Priorities Ensure Financial Stability and Focusing on Revenue Driving Economic Development Location Tenth Street (Automall Parkway) at US101 Project Description and Purpose This project would widen the existing bridge overcrossing at the Tenth Street (Automall Parkway)/US 101/SR 152 interchange to add one additional lane in each direction. The project would include widening the bridge structure, ramp work, grading, striping and signal modification improvements. Project Justification The Tenth Street (Automall Parkway)/US101/SR152 interchange is one of the major ingress/egress points to the City and connects the City’s arterial system to US101 and SR152. It is one of only three interchanges in the City and is located between the Leavesley Road/US101 interchange to the north and the Monterey Road/US101 interchange to the south. Tenth Street-Automall Parkway-SR152 is also a major gateway into the City. In peak times, especially the PM peaks, queues leading to the interchange result in excessive back-ups along Tenth Street-Automall Parkway-SR152. Adding one lane in each direction on the bridge will improve the flow of eastbound and westbound traffic along this corridor during peak times, provide better access to the freeways, and enhance overall traffic circulation in the area. The Tenth Street-Automall Parkway-SR152 corridor also provides direct access to the commercial areas east and west of US101, and to the auto dealerships on Automall Parkway. Improving the flow of traffic along this important arterial area could encourage economic development in the area. Master Planning Documents This project is included in the City’s Transportation Master Plan and is also listed in the State Transportation Improvement Program (STIP), which makes it eligible for State and federal funding. 89 10.A.a Packet Pg. 74 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2150) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $53,000 Design $1,674,000 CEQA $319,000 Construction $10,636,000 Const. Support $479,000 Permits $129,800 Total $ $$$$$ $13,310,800 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ Financial Comments In 2018, this project was estimated to cost $10M without any contingencies or soft costs included. Including those items could increase the project to $13M. Another funding alternative could be to transfer the funds currently identified in the Measure B project category for the Buena Vista interchange and use those funds to fully or partially pay for the widening of the Tenth Street overcrossing bridge. Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact There are no operational costs associated with this project. 90 10.A.a Packet Pg. 75 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name ADA Assessment - City facilities citywide Project No. FC2101 Category PW/Facilities Department PW/Facilities Project Type Plans and Studies Project Manager TBD Council Priorities Provide Opportunity for Meaningful Public Engagement and Ensure Neighborhoods Benefit Equally from City services Location Citywide Project Description and Purpose The City has facilities that have bathrooms, entry doors, walkways, etc. that do not comply with the American with Disabilities Act (ADA). This project would hire a consultant to thoroughly analyze City facilities for ADA compliance. The recommendations from the report would be used to develop a scope of work for a contractor to make the needed modifications/improvements. Project Justification This project would make City facilities more accessible for people with disabilities, and it would bring the City into compliance with ADA. Having buildings ADA accessible is legally required. Master Planning Documents This project is not specifically listed in any master plan. 91 10.A.a Packet Pg. 76 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2101) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $75,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $75,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact There would be no impact to operational cost for this project. 92 10.A.a Packet Pg. 77 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Aquatics Pool Re-plastering Project No. FC2103 Category Facilities/Building systems Department PW/Facilities Project Type Rehabilitation Project Manager Walter Dunkle Council Priorities Ensures Neighborhoods Benefit Equally from City Services Location 850 Day Road Project Description and Purpose There are two pools at Christopher High School, an Olympic pool and a shallow wading pool. The plaster on the bottom of the shallow pool is peeling, cracking and bubbling. The plaster has been repaired approximately 8 times over the last three years. The temporary fixes are not enduring so the entire pool requires re-plastering. Project Justification The County Health Department Health Inspector has documented that the bottom of the pool is rough, with areas of cracking and buckling. The City’s Facilities staff has done some temporary repairs to address these areas; however the repairs are not enduring. At some point the pool may be shut down by the inspector. This pool is used by both the school and the public, and is considered a significant community benefit. Losing access to this pool would be a significant impact to a number of entities. Master Planning Documents This project is not in any master plan. 93 10.A.a Packet Pg. 78 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2103) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $200,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $200,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact Annual re-plastering is expected every 10 to 15 years. 94 10.A.a Packet Pg. 79 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Boxing Gym - Lighting Improvements Project No. FC2104 Category Facilities/Building systems Department PW/Facilities Project Type Rehabilitation Project Manager TBD Council Priorities Enhance Public Safety Capabilities, Revitalize Downtown and Focus on Revenue Driven Economic Development Location 7400 Alexander Street Project Description and Purpose The Boxing Gym parking lot is a 0.58 acre lot with 58 parking spaces. The lot is not adequately lit with many areas that are in shadow after the lights turn on. The parking lot requires a new lighting design, poles and electrical service. Project Justification Council has identified parking in downtown as one of its main priorities. This parking lot provides nearby parking for downtown visitors. Master Planning Documents This project is an action item in the Downtown Gilroy Strategic Plan. 95 10.A.a Packet Pg. 80 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2104) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $125,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $125,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact The operational costs would be minimal due to the long life of the LED bulbs. 96 10.A.a Packet Pg. 81 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Facilities Needs Assessment Project No. FC2112 Category Facilities/Building systems Department PW/Facilities Project Type Replacement Project Manager TBD Council Priorities Retain Stability in the City’s Workforce and Revitalize Downtown Location Various Locations Project Description and Purpose A facilities needs assessment is a long-term plan for City facilities. The assessment provides a detailed condition analysis of City facilities by evaluating building interior and exterior structures, building envelope (roof, walls windows doors, etc.), Mechanical, Electrical and Plumbing (MEP) Systems, maintenance needs and accessibility issues. Essentially, the assessment would identify areas that require repair or improvement and provide a cost estimate to improve facilities to a level that can be maintained by staff. This assessment could also be used as the City Facilities portion of the ADA Transition Plan (see FC2101 and EN2145). Project Justification The recommendation for a facility needs assessment was made during a 2017 Council budget study session regarding unfunded liabilities. A City-wide Facilities Needs Assessment was approved by the City Council as part of a decision package for the Fiscal Year 2017-2018 budget. It is also an action item in the 2017 Strategic Implementation Action Plan to evaluate parks and facilities for accessibility. Master Planning Documents This project is not specifically listed in any master plan document. 97 10.A.a Packet Pg. 82 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2112) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $155,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $155,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact There is no additional operational cost; however, there will be a reduction in cost if recommended repairs are made to the City’s buildings. 98 10.A.a Packet Pg. 83 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Park-Civic Facilities Sidewalk Improvements Citywide Project No. FC2115 Category Facilities/Sidewalk Department PW/Facilities Project Type Replacement Project Manager TBD Council Priorities Ensure Financial Stability and Ensure Neighborhood Benefit Equity from City Services Location Various Locations Project Description and Purpose The City owns several properties including a Civic Center, a library, a Police Station, various parks, parking lots and other parcels. The purpose of this project would be to correct all defective sidewalk/walkways with a ½” or more vertical separation that would be considered a “trip and fall” location that could leave the City open or liable to risk of law suit. This project would analyze the sidewalk condition along the frontage of all City owned property, and within all City parks and public-accessible properties, and design and implement corrective measures to repair the defective areas to City Standards. Project Justification The California Streets and Highways Code require the adjacent property owner to be responsible for the sidewalk condition that is fronting their property. Unfortunately, City Public Works Maintenance Staff does not have the capacity to replace defective sidewalk along the frontage of City Parks, or at other locations where the City is responsible for the maintenance of safe sidewalk. The current City practice is to use high visibility paint to make these locations visibly identifiable, but not necessarily to make the repairs. This identifies potentially unsafe sidewalk conditions for the public, but leaves them in the path of travel where the public can trip and then file a claim against the City. This project corrects a current safety issue by identifying all defective public accessible sidewalks within City parks and facilities, and along the frontage of City owned properties, and proposes to replace the defective sidewalk with City Standard accessible sidewalk. This project meets several City Council goals including: Ensure Financial Stability and Ensure Neighborhood Benefit Equity from City Services. Depending on the scope of the project, it may be phased over several years. Master Planning Documents This project is an action item in the Downtown Gilroy Strategic Plan. 99 10.A.a Packet Pg. 84 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2115) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $100,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $100,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact It is recommended that this type of project be conducted every 10 years to determine if the City remains risk free or risk neutral regarding City sidewalk conditions. 100 10.A.a Packet Pg. 85 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name City-owned Parking Lots Resurfacing – Various Locations Project No. FC2116 Category Facilities/Paving Department PW/Facilities Project Type Rehabilitation Project Manager TBD Council Priorities Downtown Revitalization Location Various Locations Project Description and Purpose Currently the City owned and maintained 8 parking lots in the downtown. This totals to approximately 128,540 square feet of paved area. The purpose of this project is to resurface and restripe these parking lots. The scope of work includes: Asphalt resurfacing Pavement marking Wheel stops Striping of ADA parking stalls and accessible route Storm water management Parking lot signage Project Justification Over the years, the pavement surface in all of the parking lots has degraded. Many features of the parking lots such as parking stall marking, directional arrows, and signs also require replacement. In addition to the restoration and rehabilitation work, this also provides an opportunity to review the current parking layout and optimize them to better suit the adjacent land use. Per Title II of the ADA, this parking lot resurfacing also triggers ADA improvement. As this is an offsite parking lot, ADA accessibility shall comply with the City Municipal Code. Since a number of these lots support the Downtown, this project meets the City Council Goal of Downtown Revitalization. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the Downtown Strategic Plan by providing adequate parking to accommodate additional customers and residents thus improving the downtown’s market conditions and growing appeal as a residential and commercial area. 101 10.A.a Packet Pg. 86 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2116) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $488,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $488,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact Parking lots should be maintained and resurfaced every 8-10 years. 102 10.A.a Packet Pg. 87 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Senior Center - ADA Restroom Access Project No. FC2117 Category Facilities/Building systems Department PW/Facilities Project Type Rehabilitation Project Manager Walter Dunkle Council Priorities Provide Opportunities for Meaningful Public Engagement Location 7371 Hanna Street Project Description and Purpose This request is for the installation of ADA access for the men and women’s restrooms located at the Gilroy Senior Center. Currently, the entry to both the men and women’s bathrooms is via a door handle. A large number of Senior Center participants have mobility limitations and get around using a walker, cane, scooter or a wheel chair. Using these restroom facilities is problematic and challenging for center participants due to their physical limitations. Although the interior of the restrooms are ADA accessible, as well as the Senior Center entry, the bathroom entries are not. Project Justification To provide physical access to the Senior Center restroom, there needs to be the installation of self- opening restroom entry doors. The request is for the restroom entries to be ADA accessible doors to include the installation of square handicap push plates, consistent with the Senior Center entry doors. Currently, Senior Center participants need to tightly grasp and pull open the restroom door handles to use the facilities. They have expressed difficulty with this effort while simultaneously navigating their use of a walker, cane, scooter or wheelchair. Additionally, Title III of the ADA requires public places, like hotels, retailers, doctor's offices and restaurants, to have handicap accessible facilities. Master Planning Documents This project is not specifically listed in any master plan document. 103 10.A.a Packet Pg. 88 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2117) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $50,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $50,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact There are no maintenance costs associated with this request. 104 10.A.a Packet Pg. 89 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Senior Center Roof Replacement Project No. FC2120 Category Facilities/Building systems Department PW/Facilities Project Type Replacement Project Manager TBD Council Priorities None Location 7371 Hanna Street Project Description and Purpose The Senior Center roof shingles are over 25 years old and have lost its “grip” surface. The loss of the grip surface makes the roof slippery so it is difficult to walk on it to repair roof mounted equipment. Additionally, the deteriorated shingles may develop leaks. This project would replace the roof shingles. Project Justification The Senior Center is a popular recreational facility that would be impacted by roof leaks should they occur in the future given the age of the roof. Furthermore, new roof shingles would allow staff to traverse the roof easier and more safely. Master Planning Documents This project is not specifically listed in any master plan document. 105 10.A.a Packet Pg. 90 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2120) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $120,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $120,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact No impact. 106 10.A.a Packet Pg. 91 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Wheeler - Cooling Center Upgrades Project No. FC2121 Category Facilities/Building systems Department PW/Facilities Project Type Rehabilitation Project Manager TBD Council Priorities Enhance public safety capabilities Location 250 Sixth Street Project Description and Purpose Installing a HVAC system that would be able to cool such a large building would be a substantial undertaking, and would require upgrading the electrical panel that supplies power to the building, upgrading the generator that supplies emergency power to the building, and engineering a large HVAC system that Wheeler’s 1940 structure could support. Project Justification Wheeler has been designated as a Cooling Center, should the City determine the outdoor temperature reach a point that it is a danger to the public whom might not have a place to shelter. However, the main gym (our shelter location) does not have air conditioning. At this time, it is hard to justify this expense to the 1940 building that does not currently have the electrical infrastructure to support. It may be cheaper to add a generator to a building that already has HVAC and electrical infrastructure that would support this. One building like this would be the Senior Center. Master Planning Documents This project is not specifically listed in any master plan document. 107 10.A.a Packet Pg. 92 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2121) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $650,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $6500,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact Since the building was built to 1940 standards, heating and cooling costs would be very expensive for this building. If the system was only used when the building was used as a cooling center (perhaps only once or twice every two years) the operational costs would not be very high. If the system was used for all the events and programs in the gym, these costs would be substantial. 108 10.A.a Packet Pg. 93 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Wheeler Evacuation Center Upgrades Project No. FC2122 Category Facilities Department Recreation Project Type Replacement Project Manager Walter Dunkle Council Priorities Enhance public safety capabilities Location 250 Sixth Street Project Description and Purpose This project requests includes the upgrading of bathrooms, showers, flooring, plumbing and countertops to be ADA accessible. Additionally, the replacement of the kitchenette countertops, sinks, flooring and appliances are also included in this request. Project Justification It was noted during the most recent EOC activation, Garlic Incident, that although Wheeler Center is designated as a city shelter, it is not equip to support the sheltering of displaced residents for more than a 24 hour period. This facility does not have working showers, is outdated and is not ADA accessible. The gym does not have air conditioning and the kitchenette counters, plumbing and appliances are not suitable to support a large-scale EOC activation. The City of Gilroy needs to be able to provide an operable EOC shelter for future activations. During the recent Garlic Incident, with Wheeler Center not having the adequate amenities of an EOC shelter, all displaced individuals had to be housed at a school shelter. Since this shelter was off-site, this required City staff to transport displaced individuals to a school shelter site, as well as transport meals, personal hygiene products, and social services, resulting in additional resources and delayed services. Master Planning Documents This project is not specifically listed in any master plan document. 109 10.A.a Packet Pg. 94 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2122) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design $200,000 CEQA Construction Const. Support Total $ $ $ $ $ $ $200,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $200,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact There will not be a change in operational costs. Actually, with improvements, it will be more cost effective and more efficient to maintain. 110 10.A.a Packet Pg. 95 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Wheeler Trellis Replacement Project No. FC2124 Category Facilities/Building systems Department PW/Facilities Project Type Replacement Project Manager TBD Council Priorities Enhance public safety capabilities Location 250 Sixth Street Project Description and Purpose Wheeler has a 300 foot trellis surrounding over half of the building. This structure has significant rot and about 15% of the trellis structure has been removed to prevent structural failure. Trellis removal and possible replacement is needed. Project Justification The main horizontal support beams are of concern because parts of the structure would fall if the beams fail. This structure at a minimum needs to be removed. Employees and visitors walk under trellises when Wheeler is open for preschool classes, or events. Further deterioration of the trellis could create a dangerous situation for staff and Wheeler customers. Master Planning Documents This project is not specifically listed in any master plan document. 111 10.A.a Packet Pg. 96 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2124) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $400,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $400,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact No additional operational cost. Any of the three options will lower operational maintenance of the current trellis. 112 10.A.a Packet Pg. 97 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Christmas Hill Park Trail Wayfinding Signage Project No. PK2101 Category Parks/ Trails Department Public Works/Parks Project Type New Project Manager TBD Council Priorities Provide Opportunities for Meaningful Public Engagement Location 7050 Miller Ave Project Description and Purpose This project will design and install wayfinding signs at Christmas Hill Park and Uvas Debell Creek Park Preserve, and include associated trail maps and program graphics for community outreach. The sign project is needed to establish standard City hiking trail signs that compliment and support to various south County healthy living events and programs. Christmas Hill Park and the Uvas Creek channel trails are proposed City park areas recommended to start and promote strong healthy walking by all age groups. Under guidance from a landscape consultant, County Health, and the Gilroy Park and Recreation Commission, create a park trail signage program. Project Justification Community comments from healthy living events, from the Park and Recreation Commission, and the County Health Living has indicated that the City has a need to provide significant park trail signs and maps of the City’s trail system starting at Christmas Hill Park. This should include public trail interfacings with all surrounding communities to Christmas Hill Park and the adjacent Uvas Debell Park Preserve. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the Parks Master Plan by providing a safe and well-maintained park. 113 10.A.a Packet Pg. 98 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (PK2101) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $65,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $65,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact The annual estimated sign maintenance costs will gradually increase over a 5 to 10 year period from $200 to $400 per year for direct repair materials to $600 to $800 per year based on sign hardiness and park visitor impacts 114 10.A.a Packet Pg. 99 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Miller Park Restrooms – Underground Electrical Service Project No. PK2103 Category Facilities/ Building Systems Department Public Works/Parks Project Type New Project Manager TBD Council Priorities Ensure neighborhoods benefit equally from City services Location 7851 Carmel Street Project Description and Purpose The Miller Park restroom has an inadequate above ground electrical service that extends from the alley approximately 30’ to a temporary construction service. The electrical service is then wired underground from the temporary electrical service to the restroom. This project will complete the 2017 Miller Park Restroom Replacement Project by fully undergrounding the electrical service. Project Justification Construction of the Miller Park restroom was partially funded with Federal funds. Park projects which receive any federal funding are required to have all overhead utilities routed underground, per State and Federal regulations. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the Parks Master Plan by providing a safe and well-maintained park. 115 10.A.a Packet Pg. 100 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (PK2103) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $35,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $35,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact Reduced operating cost because project will eliminate vandalism repairs to the temporary electrical service. 116 10.A.a Packet Pg. 101 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Ranch Site Abandoned House and Construction Trailer Demolition Project No. PK2104 Category Facilities/ Demolition Department Public Works/ Parks Project Type New Project Manager TBD Council Priorities Enhance Public Safety Capabilities, Ensure Financial Stability Location 7049 Miller Ave Project Description and Purpose This project is to demolish derelict structures that are not part of the Parks Master Plan. The failing construction trailer is left over from the 1996 Uvas Creek Preserve Restoration Project. The trailer and Glen Loma Ranch house are uninhabitable, unrepairable, unsellable, and are an attractive nuisance. These structures were previously scheduled to be demolished; however, the work was cancelled due to the 2008-09 recession and the project has been lost and forgotten. Project Justification This project would eliminate potential health and safety hazards caused by deteriorating, unusable structures, which would also reduce the City’s liability for any related damage or injuries. Work should be scheduled as soon as is practicable, as this project is already more than 10 years overdue, and is a nuisance location about which the City is aware. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the Parks and Recreation Systems Master Plan by providing a safe and well-maintained park. 117 10.A.a Packet Pg. 102 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (PK2104) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $50,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total $50,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact None. 118 10.A.a Packet Pg. 103 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Las Animas Veterans Park Miscellaneous Facility Rehabilitation Project No. PK2106 Category Park Department Public Works/Operations/Parks Project Type Rehabilitation and Upgrade Project Manager TBD Council Priorities Provide Opportunities for Meaningful Public Engagement, Ensure Financial Stability, Ensure Neighborhoods Benefit Equally from City Services, Enhance Public Safety Capabilities Location 400 Mantellli Drive Project Description and Purpose Restore, renovate, and upgrade the “Oaks” restroom, the Lake Side group barbecue area lighting and electrical, and complete removal and upgrade of existing deteriorated asphalt pathways and replace with new concrete walkways. Paths would be widened and upgraded from 10 feet to 12 feet to meet City trail standards. Wider pathways provide sufficient width to bicycles, walkers in both directions, as well as use by park maintenance vehicles. Renovation of the main Mantelli parking lot is included with pathway work. Path improvements would require replacement of several small bridges and overhaul of the path lighting system. Replacement and upgrade of the original low flow pathway channel culvert crossing near the Tennis Courts and minor ballfield to meet safe storm flows is also included. A new all-weather bridge for park visitors and service vehicles at the culvert is required. The fully base rock pathway between the Wayland and Hanna Parking Lots is included. Both the Hanna Parking Lot and base rock pathway will need first time lights provided. Project Justification Las Animas Veterans Park is the most heavily used park in the City system. In addition to the tennis courts, bicycle and skate park sections, there are several barbecue areas, shade trees, and trails for walking and accessing facilities. The Oaks restroom is old and needs overhauling for facilities and utilities. Many of the pathway service roads are more than 40 years old, constructed of asphalt, and have received minor maintenance over time. The original material is worn through in many locations, reducing the trails to base 119 10.A.a Packet Pg. 104 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM rock. The City has received complaints from park users who have fallen or been splashed at deteriorated locations of the trails. The upgraded concrete pathways would have a long life to provide the use required to serve this neighborhood. The need to upgrade and replace failed pathway and install new parking lot lights for park users is an important user safety and security measure. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the Parks and Recreation Systems Master Plan by providing a safe and well-maintained park. Project Funding (Public Works) (PK2106) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $1,100,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total State Park Grant Gen Fund Total $ $ $ $ $ $ $1,100,000 Financial Comments Funding for this project will be from state park grant funding and possibly the General Fund. Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact Operational cost impacts should be neutral. There will be less path and reduce restroom care work required, but there is more irrigation adjustment work that will take time to complete. 120 10.A.a Packet Pg. 105 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Christmas Hill Ranch Site Master Planning Project No. PK2107 Category Parks Department Public Works Project Type Plans and Studies Project Manager TBD Council Priorities Provide Opportunities for Meaningful Public Engagement, Enhance Public Safety Capabilities Location 7049 & 7050 Miller Ave Project Description and Purpose Update and complete out of date master plan for the Christmas Hill Park complex, including the Ranch Site, the Hillside addition, and the Uvas Channel. Due to the complex interrelations with varying use and need areas, this project is needed as soon as possible to guide actions which will have lasting impact on health, safety, environmental protection, and best public benefit. Proper time should be allowed to complete the plan adequately, suggesting a multi-year schedule to work the planning through with experts, City departments, state agencies and the public. Project Justification There is an old Master Plan for Christmas Hill Park, but there have been significant additions and improvements without updating that plan. The important adjacent interrelation with the Uvas Creek channel and wildlife habitat should be explored and properly planned with regard to their unique needs and opportunities. Important decisions are required related to restrooms, demolition of out of date and dilapidated facilities, preservation of historic features, addition of barbecue areas, upgraded trail planning and adequate lighting. As the focal point of the Gilroy Garlic Festival, and adjacent to a protected fishery, master planning this area is imperative to assure meeting of public needs, environmental protection, and historic preservation. Master Planning Documents This project is not specifically listed in the Park Master Plan document, but there have been significant additions and improvements done at Christmas Hill Park that are not included in the master plan. 121 10.A.a Packet Pg. 106 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (PK2107) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $300,000 Design CEQA Construction $1,300,000 Const. Support Total $ $ $ $ $ $ $1,600,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ 1,600,000 Financial Comments Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact This project will not generate operational costs, but should inform additional capital development in the future. 122 10.A.a Packet Pg. 107 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Farrell Park Site Master Planning Project No. PK2108 Category Parks Department Public Works/Operations/Parks Project Type Plans and Studies Project Manager TBD Council Priorities Provide Opportunities for Meaningful Public Engagement, Ensure Financial Stability, Ensure Neighborhoods Benefit Equally from City Services Location Wren Ave /Vickery Ln Project Description and Purpose Complete the conceptual master planning for cost estimating to complete this under-utilized and under developed neighborhood park. Project Justification The Farrell Park Site is currently not developed as a full use neighborhood park. Open turf was the interim use plan during the recession. A park Master Plan will provide a structure to move forward on constructing park improvements and provide shovel ready plans for grant competition and state park funding opportunities. Decisions need to be addressed with the community and worked together with overall City park organization documents to best meet the needs of the City and surrounding neighborhood. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the Parks Master Plan by providing a safe and well-maintained travel park. This neighborhood park site has been pending master plan guidance since acquisition in 2004. 123 10.A.a Packet Pg. 108 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (PK2108) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $200,000 $200,000 Design CEQA Construction Const. Support Total $ $ $ $ $ $ $200,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Grant $200,000 $200,000 Total $ $ $ $ $ $ $ 200,000 Financial Comments Funding for this project will be from state park grant funding. Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact There will not be operational costs as a result of the plan. However, when capital development of the site is completed there will be the need for contract additions with landscape maintenance contractor, and work load on the Parks staff. 124 10.A.a Packet Pg. 109 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Uvas Creek Park Preserve Staging and Neighborhood Park Planning Project No. PK2109 Category Parks Department Public Works/Operations/Parks Project Type Plans and Studies Project Manager TBD Council Priorities Provide Opportunities for Meaningful Public Engagement, Ensure Financial Stability, Ensure Neighborhoods Benefit Equally from City Services Location Bordered by Uvas Creek Levee on the North and Christmas Hill Park on the South Project Description and Purpose Complete park master plan and conceptual construction cost estimating for both a neighborhood serving park and public access for nearby Uvas Creek Park Preserve and related class I bicycle pathways. Project Justification A fully vetted park master planning process with significant community outreach is needed for this long held five acre park parcel from 2001. This neighborhood park site directly a joins the Uvas Creek channel and park preserve. The City acquisition intent was to provide both a needed neighborhood park to nearby residents and a complementary park preserve access point with destination park amenities (parking lot and restroom). Completing a site master plan and required CEQA process will greatly help if and when we compete for grant funding opportunities. Failure to properly plan park improvements in advance of response to public pressure to complete could result in haphazard park development. This park planning step will at minimum insure that the City strategic goals and public needs are clear and are followed into the design-development future. Master Planning Documents This project is listed in the Parks Master Plan. 125 10.A.a Packet Pg. 110 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (PK2109) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction Const. Support Total $ $ $ $ $ $ $235,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $235,000 Financial Comments Funding to come from impact fees, state park development grants, and matching funding from the General Fund. Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact There are no operational costs related to the development of the Master Plan for this site. Once physical improvements are constructed on the site, there will be operational and maintenance costs. The extent of such costs will depend upon the results of the Master Plan. 126 10.A.a Packet Pg. 111 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Gilroy Sports Park Improvements Phases IV and V Project No. PK2110 Category Parks Department Public Works/Operations/Parks Project Type New Project Manager TBD Council Priorities Provide Opportunities for Meaningful Public Engagement, Ensure Financial Stability, Ensure Neighborhoods Benefit Equally from City Services Location 5925 Monterey Frontage Project Description and Purpose The project is to design, bid and prepare construction documents to add needed sports fields. Included are a four softball fields wagon wheel layout, and two soccer/football facilities, as described as phases IV and V of the Master Plan for the Sports Park, including necessary support facilities: restrooms, snack bar, parking, security residence, maintenance yard, and sports lighting utilities. This project scope would involve improvements on 14 to 16 acres of the 72 acre site. Project Justification The Gilroy Sports Park has become popular with local leagues and a destination for regional tournaments. The need for local sports fields exceeds what is available, suggesting this is the right time to develop more of this specialty park. Additional fields will allow for hosting larger tournaments, and possibly increased revenues. Master Planning Documents This project is listed in the Parks and Recreation Systems Master Plan. 127 10.A.a Packet Pg. 112 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (PK2110) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $700,000 Design $950,000 CEQA $100,000 Construction $7,500,000 Const. Support $750,000 Total $ $ $ $ $ $ $10,000,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Total $ $ $ $ $ $ $ 10,000,000 Financial Comments Funding to come from impact fees, state park development grants, and matching funding from the General Fund. Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact Increased maintenance and operation costs will be required upon completion of the project. An amendment will be required with the contract landscaper, and a budget will be required to maintain buildings and mobile residence, with repairs as necessary. Costs could be partially offset by use fees and admission charges, where feasible. 128 10.A.a Packet Pg. 113 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name Rehab In-Fields at Las Animas and Christmas Hill Parks Project No. RC2101 Category Facilities Rehab Department Recreation/Parks Project Type New Project Manager Bill Headley Council Priorities Provide Opportunities for Meaningful Public Engagement, Ensure Neighborhoods Benefit Equally from City Services Location 7050 Miller Avenue & 400 Mantelli Drive Project Description and Purpose Rehab the major in-fields of Las Animas and Christmas Hill Parks. This includes the demolition and removal of 4 inches of in-field material down to mineral soil and replacing it with the same in-field material installed at the Gilroy Sports Park Standards. This will involve re-grading for positive drainage and replacement of in-field bases, Project Justification The Christmas Hill and Las Animas softball in-fields are inferior to the Gilroy Sports Park Standards. These in-fields have a grainer and coarser texture which results in a more abrasive and harsher flesh wound when a player falls and injuries occur. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the Parks and Recreation Systems Master Plan by providing a safe and well-maintained park. 129 10.A.a Packet Pg. 114 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (RC2101) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design Design CEQA Construction $60,000 Const. Support Total $ $ $ $ $ $ $60,000 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Landscape Maintenance Fund $60,000 Total $ $ $ $ $ $ $ 60,000 Financial Comments Funding for this project will be from the Landscape Maintenance - General Fund. Estimated Project Schedule Timeline Project Design Project Advertisement Project Construction Project Completion Operational Cost Impact There will be no operational costs associated with this request. The park is currently maintained by the Parks Division with maintenance costs included in the budget. 130 10.A.a Packet Pg. 115 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Project Name San Ysidro Park Healthy Living Enhancement Project No. RC2102 Category Parks/ Play Equipment Department Recreation Project Type New Project Manager TBD Council Priorities Provide Opportunities for Meaningful Public Engagement and Ensure Neighborhood Benefit Equity from City Services Location 7700 Murray Ave Project Description and Purpose The City submitted a grant application to the State of California Department of Parks and Recreation Office of Grants and Local Services to provide new recreation opportunities at San Ysidro Park by creating recreation features that will encourage healthy communities by connecting people to parks. Possible recreation features include: new playground equipment, paved trail, welcome kiosk, distance markers on paved trail, games etched in sidewalk, exercise equipment, new volleyball court, new picnic barbecue grills, bottle filler station/non-bottle filler water fountain, lighting, public art, and a drought resistant garden. Project Justification Although all City parks were considered, not all the parks were eligible based on the grant guideline requirements. San Ysidro Park was selected because the project selection criteria indicated supporting projects which incorporated examples of the following: dents (children, youth, parents, seniors) participating in community outreach efforts entoring of at-risk youth, senior socialization and family bonding 131 10.A.a Packet Pg. 116 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program CITY OF GILROY 2021-2026 CAPITAL IMPROVEMENT PROGRAM Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the Parks and Recreation Systems Master Plan by providing a safe and well-maintained park. Project Funding (Public Works) (RC2102) Project Costs Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total Pre-Design $262,600 $262,600 Design $10,500 $10,500 CEQA Construction $2,475,400 $2,475,400 Const. Support $273,100 $273,100 Total $ $273,100 $2,748,500 $ $ $ $3,021,600 Funding Source Total Prior FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 Project Total State Prop. 68 Grant $262,600 $2,475,400 $10,500 $273,100 Total $ $273,100 $2,748,500 $ $ $ $ 3,021,600 Financial Comments There are no matching funds required for this and if awarded, the State Proposition 68 grant will fund the total project cost. Estimated Project Schedule Timeline Project Design May - October 2020 Project Advertisement November – December 2021 Project Construction May 2021 Project Completion October 2021 Operational Cost Impact The park is currently maintained by the Parks Division with maintenance costs included in the budget. 132 10.A.a Packet Pg. 117 Attachment: PRC CIP Budget Staff Report - 5-19-20 (2789 : Parks and Recreation Commission Review of FY21-26 Capital Improvement Program PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Draft 2025 Consolidated Plan and Fiscal Year 2020-2021 Projects Meeting Date: May 19, 2020 Submitted By: Adam Henig Prepared By: Sue O'Strander Recommendation: Receive Draft 2025 Consolidated Plan and Fiscal Year 2020-2021 Projects and comment on report. See attachment. Attachments: 1. PRC 5-19-2020 ConPlan Info Report 10.B Packet Pg. 118 1 Memorandum Date: May 19, 2020 To: Parks & Recreation Commission From: Sue O’Strander, AICP, Deputy Community Development Director Subject: Draft 2020-2025 Consolidated Plan and Fiscal Year 2020-2021 Projects BACKGROUND The City of Gilroy has received Community Development Block Grant (CDBG) funding direct from the federal Housing and Urban Development (HUD) since 1984. As a jurisdiction that receives such funding, Gilroy is required, every 5 years, to prepare a Consolidated Plan (ConPlan) to assess affordable housing and community development needs during this period. In Santa Clara County, CDBG grantee agencies coordinate these efforts through a regional planning effort. The ConPlan is carried out through Annual Action Plans, which provide a concise summary of the actions, activities, and the specific federal and non -federal resources that will be used each year to address priority needs and specific goals identified by the ConPlan. In May 2019, Santa Clara County issu ed a Request For Proposals for a consultant to initiate the regional ConPlan for the 2020-2025 period. Among the various tasks, the selected consultant (Michael Baker International, or MBI) conducted various workshops and meetings to identify regional and local concerns relating to housing affordability and service needs. Gilroy was particularly successful in a survey outreach whereby 512 responses were received (355 paper format and 157 electronic/online). Gilroy’s 2020-2025 ConPlan and Fiscal Year (FY) 2020-2021 Action Plan will be available for public comment and review, beginning May 15, 2020 and ending June 15, 2020. This report is provided to the Parks & Recreation Commission for informational purposes only. GOALS AND PROJECTS On March 11, 2020, the Housing & Neighborhood Revitalization Committee (HNRC), considered recommended goals to include in Gilroy’s 2020-2025 ConPlan. The recommended goals were based on the extensive outreach efforts conducted in 2019 and early 2020 , and will be presented to City Council for final decision. City of Gilroy Housing Division 10.B.a Packet Pg. 119 Attachment: PRC 5-19-2020 ConPlan Info Report (2823 : Draft 2025 Consolidated Plan and Fiscal Year 2020-2021 Projects) 2 At the same meeting, the HNRC made recommendations with regard to prioritization of grant funding for FY 2020-2021. Since the public services and rehabilitation programs comprise Year 2 activities of a two-year cycle, there was not a competitive process for this year’s allocations. The allocations are carried over from Year 1 and include funding from both CDBG and local Housing Trust Fund (HTF). Specific actions of the HNRC include the following actions: A. Recommended goals for inclusion in the Draft 2020-2025 ConPlan:  Preserve affordable housing for home ownership.  Install safety and enhanced public improvements within low/moderate income blocks.  Support small business and workforce development opportunities to low/moderate individuals and families.  Enhance basic supportive service needs for homeless and special needs populations. B. Approved the following public services and rehabilitation program funding for FY 2020-2021, including both CDBG and HTF funding sources:  Public Services: o Live Oak Adult Day Services (adult day care) $11,292 o Gilroy Compassion Center (day center for the homeless) $39,754 o Catholic Charities of Santa Clara County (long term care ombudsman) $9,410 o City of Gilroy Recreation Department (youth center) $35,684** o City of Gilroy Recreation Department (swim lessons) $1,955** o The Health Trust (meals on wheels) $20,000 o St. Joseph’s Family Center (homeless prevention and safety net services) $50,000 o St. Joseph’s Family Center (Gilroy Street Team) $35,000 o Silicon Valley Independent Living Center (housing and emergency services for persons with disabilities) $25,000 o Project Sentinel (fair housing) $21,000 o Project Sentinel (tenant/landlord counseling and dispute resolution) $26,000  Rehabilitation Programs: o Rebuilding Together Silicon Valley (rebuilding home repair, housing rehabilitation and accessibility modification) $144,364 ** At the time of the writing of this report, staff was planning to present to HNRC an adjustment request by Gilroy Recreation to shift $1200 from Swim Lessons to the Youth Center. C. Prioritized capital projects for the FY 2020-2021 Annual Action Plan starting with the highest priority, as follows: 1. Annual Sidewalk/Curb Ramp Program (specific to sites within the NRSA) 2. Other capital projects within the NRSA (projects listed for reference, but no priority order recommended by Committee)  Gateway Senior Apartments Pedestrian Crossing Safety Improvements  Murray Avenue Sidewalk Gap Closure  Sidewalk Gap Closure – 8340 Swanston Lane  El Rancho Foods Sidewalk Gap Closure 10.B.a Packet Pg. 120 Attachment: PRC 5-19-2020 ConPlan Info Report (2823 : Draft 2025 Consolidated Plan and Fiscal Year 2020-2021 Projects) 3 3. Capital projects outside the NRSA (projects listed for reference, but no priority order recommended by Committee)  Miller Crossing and Uvas Creek Pedestrian Improvements  Mantelli & Church Bulb-Out and Crosswalk Improvements NEXT STEPS The HNRC’s recommended goals will be included in the Draft 2020-2025 ConPlan, anticipated to be released for a 30-day public review period beginning on May 15, 2020. Along with the Draft 2020-2025 ConPlan, HNRC recommendations on the FY 2020-2021 activities (public services, rehabilitation programs, and capital projects) will be presented to the City Council on June 1, 2020 for discussion, following by f inal adoption of the 2020-2025 ConPlan tentatively scheduled on June 15, 2020. 10.B.a Packet Pg. 121 Attachment: PRC 5-19-2020 ConPlan Info Report (2823 : Draft 2025 Consolidated Plan and Fiscal Year 2020-2021 Projects) PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Review and Adopt Proposed Parks and Recreation Commission 2020 Work Plan Meeting Date: May 19, 2020 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Review and adopt proposed Parks and Recreation Commission 2020 Work Plan Executive Summary On Saturday, February 29, 2020, the Parks and Recreation Commission held a retreat and brainstormed topics for their work plan. Prepared in coordination with staff, a work plan is the plan and statement of goals within the purview of the commission for the year. It should reflect the goals, priorities and policies of the City Council. It identifies important problems, challenges, and opportunities, offers a jointly developed plan to address these over the course of the year, and furthers a sense of shared purpose and responsibility among advisory body members. An adopted and published work plan will:  Establish viable short-range objectives that further the long-range goals of the advisory body  Provide group direction, and keep the advisory body on course  Provide a basis for measuring accomplishment  Assist in the allocation of time, energy, and resources  Promote continuity of action, and help keep the big picture focused The work plan should also align with the current City Council priorities: 11.A Packet Pg. 122  Ensure Financial Stability  Enhance Public Safety Capabilities  Revitalize Downtown  Focus on Revenue Driven Economic Development  Retain Stability in the City’s Workforce  Provide Opportunities for Meaningful Public Engagement  Ensure Neighborhoods Benefit Equally from City Services To better gauge the proposed projects that were identified at the retreat, the Chair and staff grouped the ideas discussed into eight topics: 1. Advocacy related to Access to parks 2. Promote Parks and Recreation 3. Research Funding Sources 4. Promote Health & Wellness 5. Research Best Practices 6. Partner with other Commissions 7. Park Opportunities 8. Ongoing Given the Covid-19 crisis, the Commission has less time and resources now than when these ideas were initially discussed. Consequently, staff recommends remaining focused on the existing deliverables (i.e., ongoing assignments) and perhaps exploring one or two additional ideas from the other categories. In addition, keep the following in mind when considering additional projects for the workplan:  Commissioner must be willing to work on it  It must fulfill one of the Council priorities  Take into consideration available resources and staff time  How beneficial is it to the community?  What is the deliverable at the end of the year? Is it realistic?  Is another body (commission/board/agency) already working on it? Attachments: 1. Work Plan revised 5.8.2020 11.A Packet Pg. 123 *On previous year’s work plan 2020 Parks & Recreation Commission Work Plan Advocacy Access Promote Parks and Recreation Research Funding Sources Promote Health & Wellness Research Best Practices Partner with other commissions Park Opportunities Ongoing Making parks more accessible by foot and/or bike for all ages Using social media and news media to promote city parks and recreation programs Prop. 68 follow- through/support (when needed) Smoke-free policy (currently underway) Explore the possibility of a park ranger position (currently no funding available) Collaboration with other commissions/boards such as Bike and Pedestrian Commission (needs to be specified) Develop a map of City of Gilroy trails/parks Commissioner Park Assignments* Expand or promote running/hiking trails and bike paths in Gilroy CAPRCBM awards Explore parks and recreation related grant opportunities Field Trips for commissioners to view other city parks ADA-focused park (location & funding options required; currently neither is available) Raise Youth Scholarship Fund* Parks & Recreation Foundation Engaged with future of park-related projects at Gilroy Gardens Capital Improvement Project Review Downtown Signage from Uvas Creek Levee Trail Tree City/Arbor Day* Stay engaged with Gilroy Sports Park Provide input to council. BMX Pump Track in Gilroy Response to Recreation Needs Assessment Explore possibility of creating a mural at the handball courts at Las Animas Veterans Park (currently no funding available) Monitor new construction projects related to park access and recreational opportunities Audio history of city parks Participate in Citywide events (if possible) Bathroom Renovation at Las Animas Veterans Park 11.A.a Packet Pg. 124 Attachment: Work Plan revised 5.8.2020 (2785 : Review and Adopt Proposed Parks and Recreation *On previous year’s work plan 11.A.a Packet Pg. 125 Attachment: Work Plan revised 5.8.2020 (2785 : Review and Adopt Proposed Parks and Recreation PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Modify Parks and Recreation Commissioner's park monitoring assignments Meeting Date: May 19, 2020 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Motion to approve reassigning parks and recreation commissioner city parks for the purpose of monitoring and reporting at monthly meetings. Executive Summary Every year, all parks and recreation commissioners select which city parks they would like be assigned for the purpose of monitoring user activity and the grounds. Commissioners are expected to report findings at monthly meetings. The parks comprise of:  Butcher Park  Carriage Hills Park  Christmas Hill Park  Christmas Hill Park Ranch Site  Cydney Casper Park  Del Rey Park  Uvas Creek/Gilroy Sports Park  El Roble Park  Forest Street Park  Hecker Pass Park  Las Animas Veterans Park  Los Arroyos Park  Miller Park  Rainbow Park  Renz Park 11.B Packet Pg. 126  San Ysidro Park  Sunrise Park 11.B Packet Pg. 127 PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Recreation Department Updates Meeting Date: May 19, 2020 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive recreation report and comment. On Saturday, March 7, the Gilroy Youth Commission hosted the annual Pampered Princess Party at Wheeler Center Gym. More than 50 girls between the ages of 4 and 11 years old were “pampered.” There were guest appearances by M’oana and Jasmine. 12.A Packet Pg. 128 On March 17, per the County’s shelter-in-place orders, the City of Gilroy closed City Hall and employees began working remotely. The Recreation Department begun what would be a 10-week endeavor of cancelling and refunding hundreds of participants from dozens of spring programs that included the youth soccer league (500+ participants), dance classes, preschool, adult softball league and many, many more. The Department also had to issue refunds for picnic and facility reservations. These comprised of birthday parties, graduation parties, and other private gatherings. The Department has cancelled the Kids Triathlon and the children’s spring and summer theater productions. It also closed the aquatics center for the season and postponed Party in the Park , which was scheduled for June 20, 2020. In lieu of offering in-person programs, the Recreation Department is developing virtual programs. Led by city staff and independent contract instructors, these programs will include abbreviated day camp experience, early childhood recreation cla sses, and SafeSitters. Registration will begin on Friday, May 22 and the first day of programs will be on June 22, 2020. The Recreation Department is continuing with its needs assessment and the final report is expected to be issued in August. The financial impact of Covid-19 on the Recreation Department, all city services and all municipalities is uncertain. Commissioners are encouraged to watch the upcoming Monday, May 18 City Council meeting for a budget update and City Council recommendations for a balanced budget. If needed, your participation and advocacy would be welcomed. 12.A Packet Pg. 129 PARKS AND RECREATION COMMISSION STAFF REPORT Agenda Item Title: Status of City Parks Meeting Date: May 19, 2020 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive parks report and comment. Attachments: 1. PRC Park Operations Report_Mar N April for May 19_ 2020_ 12.B Packet Pg. 130 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 City of Gilroy Public Works Department Parks and Landscape Division MEMORANDUM Date: May 19, 2020 To: Parks and Recreation Commission CC: Girum Awoke, Public Works Director, Damian Skinner, Deputy Director From: Bill Headley, Park Operations Supervisor Subject: Public Works Park Operations Report REPORT TO COMMISSION for March and April, 2020 1. Street Tree Brochure draft text is being prepared by PRC commissioner Pat Bentson. April is the updated target to month to publish the first draft text for review by the Commission and City Staff. Blocking and selection of graphics will begin after the text blocking is substantially confirmed by all reviewers. 2. Forest Street Park parcel acquisition status to complete park master plan is actively under Public Works review for the up-coming Capital Improvement Program. Standby for a planned Public Works report to the Commission in March 3. Commission Inspection Comment Follow -up; Gateway Park – A drinking fountain with a bottle filler feature was not park of the originally approved construction documents however, City Engineering is negotiating a change order to get a unit with a bottle filler / Casper Park - failed Tic Tac Toe sidewalk graphic will we repainted by park staff during warmer spring weather / 4. Informational article handouts / “Designing Parks to Enhance a Community’s Tax Base” and “Tips To Keep You and Your Kids Safe While Playing In A Playground” 5. Corvid-19 Sheltering Impacts on Park Operations  March 17; First day of Sheltering Orders applied and reduced park staffing to two Park staff for park gate opening, restroom care and sanitizing, general park and landscape health and safety inspections, and closure of park facilities to public use, vandalism and facility repairs.  Facility closures included all park recreation programs and group reservations terminated, all playgrounds, basketball hoops removed, tennis courts locked(unlocked May 6th), skateboard park, dog parks, and all soccer goals removed from sports turf areas.  March 26; Both City landscaping contract work for Jensen and Alpine Landscaping suspended City wide.  March 26; Essential daily Park person crew increased from two to three for litter and trash can basic service after landscape contracts suspended  April 16; Partial contract landscape maintenance services resumed for care of Park and Landscape turf.  May 1; Full landscape contracting services restarted with Jensen and Alpine landscape contractors City-wide. 12.B.a Packet Pg. 131 Attachment: PRC Park Operations Report_Mar N April for May 19_ 2020_ (2824 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451  May 1; All City part time staff laid off. Two part time Park staff of five part time positions furloughed until further notice  May 1; Two full time Park staff assigned to cover all weekend and holidays until further notice and reducing weekday staff two days per week  Related impacts; General landscape weed control suspended or greatly reduced, formal weekly written inspection reports suspended for the 8 City Landscape maintenance districts (parks, trails, civic landscapes, landscaped roadways), weekly contract coordination meetings suspended with issues directly reported verbally, text or email, limited graffiti abatement 12.B.a Packet Pg. 132 Attachment: PRC Park Operations Report_Mar N April for May 19_ 2020_ (2824 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 12.B.a Packet Pg. 133 Attachment: PRC Park Operations Report_Mar N April for May 19_ 2020_ (2824 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 Parks / City Incident Reports Public Works Operations January & February, 2020 DATE FACILITY NAME VANDALISM THEFT OTHER 1/3/2020 CHP Graffiti in men’s amphitheater restroom 1/4/2020 Miller Park Restroom Cleanout Flooded with toilet paper and feces 1/7/2020 Casper Park Honey Locus tree snapped in half, tree dead and will need to be replaced 1/10/2020 Las Animas Park Water fountain was broken off and water was running 1/10/2020 Las Animas Park Fire was set right outside of entry gate to tennis court 6 along pathway 1/11/2020 Miller Park Restroom Restroom drainage filled with feces and toilet paper and graffiti in bathroom 1/19/2020 Lions Creek Trail Graffiti on Lions Creek Trail at Kern and Wren overpass 1/21/2020 San Ysidro Park Latches on window shutters were not aligned. Also a slide bolt was missing and a latch was broken off 1/23/2020 Del Rey Park Someone broke the branch at Del Rey Park 1/29/2020 San Ysidro Park Sewerage backup causing flooding in all three bathrooms and office. Ernie’s plumbing was called out to unclog. 12.B.a Packet Pg. 134 Attachment: PRC Park Operations Report_Mar N April for May 19_ 2020_ (2824 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 1/31/2020 Christmas Hill Park Several spray paint tags at the Amphitheater stage, restrooms and electrical panels. Graffiti was gang related. 2/1/2020 Christmas Hill Park Graffiti on the Metal Box front and back 2/4/2020 Las Animas Park Tennis court 5-6 electrical receptacle on fence pole vandalize w/wire exposed and electric plug damaged 2/8/2020 Gilroy Sports Park Chain link fence was cut and broken into and two batteries off two lawn mowers had been stolen. Police report made and fence repaired. 2/11/2020 Las Animas Park Soap dispensers stolen from the Lakeside men’s bathroom 2/14/2020 Rainbow Park Drinking fountain faucet broken and handle on faucet was bent 2/14/2020 Las Animas Park HAZMAT at 4 locations where human feces was located. 2/14/2020 Las Animas Park Tennis court fences vandalized, chain link fence had been cut in 5 different locations. 2/18/2020 Corp Yard Break in at Corp Yard, trucks were broken into and tools stolen. Police report made 2/22/2020 CHP Graffiti in restrooms and counter and park tables at Mulberry Picnic Area 12.B.a Packet Pg. 135 Attachment: PRC Park Operations Report_Mar N April for May 19_ 2020_ (2824 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 2/24/2020 Roundabout at 3rd St. @ Santa Teresa Blvd Documenting old traffic circle planter curb damage. Planter boarder damage and traffic sign damage. Repairs remain unresolved after almost one year. 2/28/2020 5925 Monterey Frontage Road Upon inspection found Mag-Lock removed from door frame at south west restroom next to A4 connected to snack bar Total 22 INCIDENT REPORTS Do to City part time staff lay-offs, the monthly incident reports will not be included in future Park Reports starting with April for future commission park reports. PARK CAPITAL PROJECTS The State Proposition 68 Grant project Team completed and submitted the San Ysidro Park grant proposal to the state for the competitive state-wide grant competition. The state recently reported that Gilroy was not a finalist in the first round of grant awards. The state did advise Gilroy that we are welcome to resubmit the Gilroy grant. Updating grant proposal before submitting to the second grant submittal round will be considered. Las Animas Veterans Park (LAVP) Trail Rehabilitation project (Phase I) work was completed in 2018. Funding for irrigation and sod repairs along new concrete bike path ran out. Funding to complete all park pathway rehabilitation work is under current CIP review process for 2020 funding cycle. MAINTENANCE HIGHLIGHTS (future weekly reporting suspended during Covid-19 Sheltering) Parks Section Weekly Report January 1-10, 2020  Gilroy Little League try outs were held at GSP  Four staff members took QAC tests in Gault on Saturday  Three clogged sewer drain incidents were repaired by contract staff.  Raised oak tree along Uvas/Debell trail just east of Hecker Pass Park.  Raised oak tree along Ponderosa Soundwall to prevent homeless camp from returning.  Build equipment shelter at CHP-TEEC Yard  Frame and pour four concrete pads for trash cans  Repair vandalized drinking fountain at the “Oaks” barbecue area  Final walkthrough at Farrell Park-City is now maintaining park  Harvest Park Final Punch list walk through was completed  Irrigation Class has started 12.B.a Packet Pg. 136 Attachment: PRC Park Operations Report_Mar N April for May 19_ 2020_ (2824 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451  More soil was removed from GSP Pond by Ecology  Replaced five valve boxes per Valley Water Recycle Water Punch List  Contractor repaired Sunrise Park mainline leak  Contractor replaced leaking valve at Sunrise Park  Contractor replaced valve at PD that was not opening  Staff Meeting on “Professionalism” Parks Section Weekly Report January 31, 2020  All existing Park and Park Preserve and Class I and pedestrian trails were surveyed for Recreation  LAVP and CHP ballfields inspected and prepared for Gilroy Little League practice month of February  GSP A-1 and A-2 prepared for GLL practice month  Casper Park purple recycled irrigation lid replaced, vandalized tree replaced, black wood chips installed where street tree bricks were removed  Jensen contact maintenance staff, 1of 2 on -duty assaulted by female (hit in face with fist) while both were doing late morning trash can and litter pickup duties at San Ysidro Park Sunday 1/26/2020. No suspect at this time  Two more homeless camps along Santa Teresa Blvd. soundwall north of Mantelli Dr. on west side and north of Welburn Ave. on the east side  San Ysidro Park restroom sewer power cleanout (all three toilets stop up) after hour (4hrs). Underwear finally removed from sewer line by contract plumber and City Park staff  Broken water line from supply valve through Renz Park drinking fountain replaced. Concrete hardscape around drinking fountain removed and replaced to make repairs Parks Section Weekly Report February 7, 2020  Annual City Yard Stormwater management inspection  Four replacement tree plantings completed at Casper Park  Vertical banner arm repaired downtown  El Roble Park pathway pot hole temp repair with base rock  One unisex restroom painted at Miller Park  In-service irrigation training class #4 held  Broken tennis court lights on LAVP courts # 5 & 6 repaired by Facilities  Aerial truck in-service training for Park Staff  Weed control and spring of I00F Street median planter completed  Thee plus yards of wood chips from recent tree pruning spread as planter mulch at GSP Parks Section Weekly Report February 14, 2020  In-service irrigation training class #5 held  LAVP Quad area drinking fountain repaired  Sunday windstorm down limb cleanup Monday with chipper unit at LAVP, Miller Park, and CHP  CHP graffiti bombed requiring major abatement efforts with pressure washer, painting, and spray remover  Concrete tan fence post repair on Hecker Pass class I bik e path along Uvas Creek  Chainsaw in-service training held on down tree at10th and Uvas Levee CHP overflow parking lot  Downtown green smoking urn repaired  Major rebuild of GSP A-4 ballfield pitching mound  MWA Part Time Job Announcement flyers distributed t o 10 plus bulletin boards at local stores and Gavilan College Parks Section Weekly Report February 21, 2020  Weed control spraying of PD shooting range  Two park trucks parked next to freeway fence burglarized. Hole was made in the chain link fence  Sunrise fire station irrigation main repaired  Repair of irrigation quick coupler along Santa Teresa Blvd. soundwall landscaping 12.B.a Packet Pg. 137 Attachment: PRC Park Operations Report_Mar N April for May 19_ 2020_ (2824 : Status of City Parks) 7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451 THANKS FOR HELPING TO KEEP OUR PARKS SAFE When you notice something that you feel is a safety hazard or that needs attention, no need to wait until the Parks & Recreation Commission meeting to report it. Please call (408) 846-0460 during regular business hours, or the non-emergency after-hours number, (408) 846-0350, to report.  Ten new park directional arrow and picnic table signs to SYP have been installed  Park staff completed removal of down storm tree in the CHP 10th Street at Levee overflow dirt parking lot  The 6th in-service irrigation class held for park staff  CHP Mulberry BBQ restroom flush plumbing unit replaced  Missing tennis net replaced at El Roble Park  Three new park staff attended QAC training class in San Jose. State testing pending Parks Section Weekly Report February 28, 2020  Repair of mainline leak in Sunrise turf grass.  Sod repair around rebuilt A-4 pitching mound at Gilroy Sports Park  Spread wood chip mulch pills at Sports Park  New Park staff member on probation passed Class A DMV drivers test  Irrigation lateral repair in Santa Teresa Blvd. median  Leaking valve repair at Senior Center  Broken playground slide replace at Christmas Hill Park  Seventh in-service irrigation training class held for Park staff and three school district maintenance staff To report graffiti, please call the Graffiti Hotline @ (408) 846-0395 12.B.a Packet Pg. 138 Attachment: PRC Park Operations Report_Mar N April for May 19_ 2020_ (2824 : Status of City Parks)