2020-10-20 Parks & Rec Commission Regular Meeting Agenda Packet
CITY OF GILROY
PARKS AND RECREATION COMMISSION
REGULAR MEETING
OCTOBER 20, 2020
6:00 p.m.
City Council Chambers
7351 Rosanna Street
Gilroy, CA 95020
AGENDA
Page 1 of 3
PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED.
THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE
GOVERNOR’S EXECUTIVE ORDER N-29-20
MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org.
In order to minimize the spread of the COVID 19 virus, the City will be offering telephone
and email options for public comments at this meeting. The public is encouraged to
participate in this meeting by as follows:
VIEW THE MEETING LIVE ON FACEBOOK
https://www.facebook.com/GilroyCityHallMeetings
PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS
TAKEN BY THE PARKS & RECREATION COMMISSION. COMMENTS MAY BE
EMAILED PRIOR TO OR DURING THE MEETING TO ADAM HENIG AT
adam.henig@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE
CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY,
COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0577,
PRIOR TO 5:00 P.M. OCTOBER 20, 2020. IMPORTANT: identify the Agenda Item
Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read
the first three minutes of each email into the public record.
In compliance with the Americans with Disabilities Act, and Governors Order N -29-
20, the City will make reasonable arrangements to ensure accessibility to this
meeting. If you need special assistance to participate in this meeting, please
contact the City a minimum of 2 hours prior to the meeting at (408) 846-0577.
Materials related to an item on this agenda submitted to the City of Gilroy Parks and
Recreation Commission after distribution of the agenda packet are available for public
inspection with the agenda packet in the Recreation Division at City Hall, 7351 Rosanna
Street during normal business hours. These materials are also available with the agenda
packet on the City website at www.cityofgilroy.org
Page 2 of 3
I. CALL TO ORDER
II. ROLL CALL
Chair: Michelle Wexler 12/21 Vice Chair: Theresa Graham 12/23
Angela Reinert 12/23 Patricia Bentson 12/20
Robert Miller 12/21 Ermelindo Puente 12/23
III. FLAG SALUTE
IV. SECRETARY'S REPORT
V. APPROVAL OF MINUTES
A. September 15, 2020
VI. APPROVAL OF AGENDA
VII. INTRODUCTIONS
VIII. AWARDS/RECOGNITIONS
IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
X. NEW BUSINESS
A. Recreation and Facility Needs Assessment Presentation (report
attached)
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive and comment on presentation by PROS Consultants
about the recreation and facility needs assessment.
B. Celebration of Arbor Day 2020 at Farrell Avenue Park on November 10,
2020
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Motion to approve hosting Arbor Day at Farrell Avenue Park on
November 10, 2020 at 2:00 p.m.
XI. OLD BUSINESS
A. Consideration of Options for Bringing Back Recreation Programs
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Comment and receive feedback on findings about forming a parks
and recreation foundation.
Page 3 of 3
B. Review Parks and Recreation Commission 2020 Work Plan (report
attached)
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Review and continue to update Parks and Recreation
Commission's 2020 Work Plan.
XII. DEPARTMENT UPDATES
A. Recreation Department Updates
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Review department updates and provide comment.
B. Status of City Parks (report attached)
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive parks report and comment.
XIII. COMMISSIONER PARK REPORTS & COMMENTS
Park Assignments
· Pat Bentson: Cydney Casper Park, Del Rey Park, and Los Arroyos Park
· Robert Miller: Uvas Creek/Gilroy Sports Park, El Roble Park, and Las Animas
Veterans Park.
· Theresa Graham: Hecker Pass Park, Miller Park, and Rainbow Park
· Ermelindo Puente: Butcher Park, Forest Street Park, Renz Park, and San
Ysidro Park.
· Michelle Wexler: Carriage Hills Park, and Sunrise Park
· Angela Reinert: Christmas Hill Park, Christmas Hill Park Ranch Site, and
Christmas Hill Levee Trail.
XIV. STAFF COMMENTS
XV. NEXT MONTH AGENDA ITEMS
XVI. FUTURE MEETINGS November 17, 2020 at 6:00 P.M.
XVII. ADJOURNMENT
CITY OF GILROY
PARKS AND RECREATION COMMISSION
REGULAR MEETING
SEPTEMBER 15, 2020
6:00 p.m.
City Council Chambers
7351 Rosanna Street
Gilroy, CA 95020
MINUTES
Page 1 of 3
I. CALL TO ORDER – Chair Wexler called meeting to order at 6:01 p.m.
Attendee Name Title Status
Pat Bentson Commissioner P
Robert Miller Commissioner P
Theresa Graham Vice Chair P
Ermelindo Puente (late) Commissioner P
Michelle Wexler Chair P
Angela Reinert Commissioner P
II. FLAG SALUTE
III. SECRETARY'S REPORT – The Parks and Recreation Commision agenda was
posted online on and posted in the City Hall kiosk on September 10, 2020.
Roll call.
IV. APPROVAL OF MINUTES
A. Parks and Recreation Commission - Regular Meeting - Aug 18, 2020 6:00
PM. Commissioner Miller motioned to approve with an amendment; added
the word “with” in between (Section XI, B.) “….Commissioner Reinert is
____working Bicycle Pedestrian Commission…” Vice Chair Graham
seconded. Motion passed 5-0-0.
V. APPROVAL OF AGENDA: Vice Chair Graham motioned to approve the
agenda. Commissioner Bentson seconded. Motion passed 6 -0-0.
VI. INTRODUCTIONS – None.
VII. AWARDS/RECOGNITIONS - none
VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA – none.
IX. NEW BUSINESS
5.A
Packet Pg. 4 Minutes Acceptance: Minutes of Sep 15, 2020 6:00 PM (APPROVAL OF MINUTES)
Page 2 of 3
A. Memo to City Council about Restricting Tobacco Usage at all City
Parks – Edits were made to the letter drafted by the subcommittee,
comprised of Wexler and Miller. Suggested edits to the letter was
incorporated that included that the Commission recommends to Council to
have the item agendized for a future meeting. When letter is sent to Council,
commissioners requested to attach the grid (from last month’s presentation
by County Public Health), displaying all of the other Santa Clara County
cities and their progress on eliminating tobacco access in their communities.
Graham motioned to incorporate the edits and send the letter via email to
the Mayor and all members of city council. Puente seconded. Motion
passed 6-0-0.
X. OLD BUSINESS
A. Consideration of Options for Bringing Back Recreation Programs –
The subcommittee of Bentson, Reinert, and Graham informed the
Commission that they have divided up the various foundations and have
reached out to them, hoping to gather more informati on to share at the
October meeting. Bentson also heard back from three of her contacts with
the California Association of Parks and Recreation Commission Board
Members.
B. Review Parks and Recreation Commission 2020 Work Plan –
Commissioners requested to have Arbor Day be held in November, in order
for the City to retain its Tree City designation. Headley recommended
November 10 at 2:00 p.m. at Farrell Avenue Park. It will be agendized for
the next meeting. It was also announced that the Needs Assessment
consultant will present to the Commission at the October meeting; and
Henig will send applications to willing volunteers to assist with the
installation of mile markers.
XI. DEPARTMENT UPDATES
A. Recreation Department Updates – Henig reviewed his report on pages
14-15. There was a question about the status of the public comment
regarding futsal at the previous meeting. Henig explained that without
funding, the project is unable to move forward.
B. Status of City Parks – Headley delivered his report.
XII. COMMISSIONER PARK REPORTS & COMMENTS
Park Assignments
Pat Bentson: Wanted to know if the hopscotch ever got repainted at
Cydney Casper Park; otherwise the parks looked good
Robert Miller: Noticed the batting cage looked disheveled at Gilroy Sports
Park; Headley explained that it’s out of commission and inoperable. Noticed
broken glass at the Wayland parking lot entrance at Las Animas Veterans
Park. Noticed playground is still actively being used at parks , which violates
County’s Public Orders. Headley and his staff continue to apply caution tape
and fencing.
Theresa Graham: Wanted to know why there was no sign for Hecker Pass
5.A
Packet Pg. 5 Minutes Acceptance: Minutes of Sep 15, 2020 6:00 PM (APPROVAL OF MINUTES)
Page 3 of 3
Park; Headley explained that the park has not been officially named yet.
Complaints about the restrooms at Miller Park.
Ermelindo Puente: Everything looked good especially the fields at San
Ysidro.
Michelle Wexler: Noticed a dog off-leash at Carriage Hills Park and
continued use of playground at Sunrise Park. Headley informed commission
that a medal fence has been erected at Sunrise.
Angela Reinert: Unable to visit parks due to smoke.
XIII. STAFF COMMENTS - none
XIV. NEXT MONTH AGENDA ITEMS – Arbor Day and Needs Assessment
presentation.
XV. FUTURE MEETINGS October 20, 2020 at 6:00 P.M.
XVI. ADJOURNMENT – 7:14 p.m.
Adam Henig
Recording Secretary
Recreation Division
5.A
Packet Pg. 6 Minutes Acceptance: Minutes of Sep 15, 2020 6:00 PM (APPROVAL OF MINUTES)
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Recreation and Facility Needs Assessment Presentation (report
attached)
Meeting Date: October 20, 2020
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Receive and comment on presentation by PROS Consultants about the recreation and
facility needs assessment.
Executive Summary
PROS Consultant will be sharing the project findings from the Recreation and Facilities
Needs Assessment. This past winter PROS conducted in-person meetings with the
public and key stakeholders as well as facilitated a citywide survey to determine the
recreation interests and facility needs of residents. These findings are based on that
input and those survey results as well as their own recommendati ons based on industry
best practices.
These findings were shared with the public on October 14 and will also be shared with
City Council at a later date.
Attachments:
1. PROS PowerPoint 2 slides per page
10.A
Packet Pg. 7
10/15/2020
1
Gilroy Public Presentation
October 14, 2020
10.A.a
Packet Pg. 8 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
2
Project
Website
www.ReCreateGilroy.com
Values Driven
Planning
Approach
Values
Vision
Mission
Strategic Priorities
Tactics
Timelines
Performance Metrics
10.A.a
Packet Pg. 9 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
3
Population
Growth Higher
than National
Average
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Packet Pg. 10 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
4
Very young
population
48% below
Age 35
28% over
age 55
Very diverse
community
57% White
Alone
10.A.a
Packet Pg. 11 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
5
57% Hispanic /
Latino Origin
Higher than
California and
National
Average
10.A.a
Packet Pg. 12 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
6
Stakeholder Feedback: Top Priorities
Increase access to indoor recreation space,
specifically a multi-generational rec center
Provide healthy, vibrant recreational programs
for all Gilroy residents
Improve fiscal sustainability for GRD by
establishing cost recovery goals, pricing
strategies, and performance metrics
Understand community wants and needs for
facilities and programs
Improve existing facilities and infrastructure Better communicate the value and benefits of
GRD to bolster support from city council and
the community
10.A.a
Packet Pg. 13 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
7
Statistically
Valid Survey
Findings
•Goal: 375 responses
•Actual: 419 responses
•Residents completed by mail or online
•95% level of confidence; +/- 4.8% margin of error
•Household Composition: <19 = 26% / 55+ = 34%
•Hispanic, Latino, or Spanish ancestry: 59% / Asian: 8%
•Lived in Gilroy >15 years: 62% / 31+ years: 31%
10.A.a
Packet Pg. 14 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
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Visitation to
Parks &
Facilities
Quality of Parks
& Facilities
10.A.a
Packet Pg. 15 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
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Preferred
Sources of
Information
Program
Participation
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Packet Pg. 16 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
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Quality of
Programming
Reasons for
NOT
Participating in
Programs
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Packet Pg. 17 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
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Level of
Agreement
With Various
Statements
Level of
Satisfaction for
Overall Value
10.A.a
Packet Pg. 18 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
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Potential
Actions to
Improve
Willingness to
Fund Potential
Actions
10.A.a
Packet Pg. 19 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
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Park Type Gilroy
Inventory
School
Inventory
Total
Inventory
Meet Standard/
Need Exists
Meet Standard/
Need Exists
Mini/Pocket Parks 0.68 0.68 0.01 acres per 1,000 0.00 acres per 1,000 Meets Standard - Acre(s) Meets Standard - Acre(s)
Neighborhood Parks 42.40 42.40 0.76 acres per 1,000 1.50 acres per 1,000 Need Exists 41 Acre(s)Need Exists 46 Acre(s)
Community Parks 197.00 197.00 3.54 acres per 1,000 3.50 acres per 1,000 Meets Standard - Acre(s)Need Exists 9 Acre(s)
Total Developed Park Acres 240.08 - 240.08 4.32 acres per 1,000 5.00 acres per 1,000 Need Exists 38 Acre(s)Need Exists 54 Acre(s)
Undeveloped (Open Spaces) 128.00 128.00 2.30 acres per 1,000 2.00 acres per 1,000 Meets Standard - Acre(s) Meets Standard - Acre(s)
Total Park Acres 368.08 - 368.08 6.62 acres per 1,000 7.00 acres per 1,000
TRAILS:
Paved Trails 11.69 11.69 0.21 miles per 1,000 0.25 miles per 1,000 Need Exists 2.21 Mile(s)Need Exists 3.00 Mile(s)
Natural Trails 5.00 5.00 0.09 miles per 1,000 0.25 miles per 1,000 Need Exists 8.90 Mile(s)Need Exists 9.69 Mile(s)
Total Trail Miles 16.69 16.69 0.30 miles per 1,000 0.50 miles per 1,000 Need Exists 11.11 Mile(s)Need Exists 12.69 Mile(s)
OUTDOOR AMENITIES:
Park Shelters 5.00 5.00 1.00 site per 11,121 1.00 site per 10,000 Need Exists 1 Sites(s)Need Exists 1 Sites(s)
Pavilions 2.00 2.00 1.00 site per 27,802 1.00 site per 15,000 Need Exists 2 Sites(s)Need Exists 2 Sites(s)
Youth Ball Fields 7.00 7.00 1.00 field per 7,943 1.00 field per 9,000 Meets Standard - Field(s) Meets Standard - Field(s)
Adult Ball Fields 3.00 3.00 1.00 field per 18,535 1.00 field per 20,000 Meets Standard - Field(s) Meets Standard - Field(s)
Rectangular Multi-Purpose Fields 6.00 6.00 1.00 field per 9,267 1.00 field per 7,500 Need Exists 1 Field(s)Need Exists 2 Field(s)
Basketball Courts 7.00 7.00 1.00 court per 7,943 1.00 court per 6,000 Need Exists 2 Court(s)Need Exists 3 Court(s)
Tennis 10.00 10.00 1.00 court per 5,560 1.00 court per 7,500 Meets Standard - Court(s) Meets Standard - Court(s)
Playgrounds 17.00 17.00 1.00 site per 3,271 1.00 site per 5,000 Meets Standard - Site(s) Meets Standard - Site(s)
Dog Parks 2.00 2.00 1.00 site per 27,802 1.00 site per 30,000 Meets Standard - Site(s) Meets Standard - Site(s)
Skateparks 1.00 1.00 1.00 site per 55,604 1.00 site per 60,000 Meets Standard - Site(s) Meets Standard - Site(s)
Splashpads - - 1.00 site per - 1.00 site per 30,000 Need Exists 2 Site(s)Need Exists 2 Site(s)
Outdoor Pools - 0.33 0.33 1.00 site per 168,497 1.00 site per 50,000 Need Exists 1 Site(s)Need Exists 1 Site(s)
INDOOR AMENITIES:
Indoor Recreation Space (Square Feet) 22,714.00 9,126.15 31,840.15 0.57 SF per person 1.50 SF per person Need Exists 51,566 Square Feet Need Exists 56,300 Square Feet
Indoor Aquatic Space (Square Feet) - - - - SF per person 0.50 SF per person Need Exists 27,802 Square Feet Need Exists 29,380 Square Feet
55,604
58,760
Current Estimated Population
5-Year Projected Population
2020 Inventory - Developed Facilities 2020 Facility Standards 2025 Facility Standards
Current Service Level based
upon population
Recommended Service Levels;
Revised for Local Service Area
Additional Facilities/
Amenities Needed
Additional Facilities/
Amenities Needed
10.A.a
Packet Pg. 20 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
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Neighborhood
Parks
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Packet Pg. 21 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
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Community
Parks
Youth
Ballfields
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Packet Pg. 22 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
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Multi-Purpose
Rectangular
Fields
Playgrounds
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Packet Pg. 23 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
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Splashpads
Outdoor
Swimming Pool
10.A.a
Packet Pg. 24 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
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Indoor
Recreation
Space
Indoor
Aquatics
Space
10.A.a
Packet Pg. 25 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
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Top Investment
Priorities for
Facilities &
Amenities
Top Investment
Priorities For
Recreation
Programs
10.A.a
Packet Pg. 26 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
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Core Values
•Equity and Inclusion
•Community centered
•Fun
•Health and Wellness
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Packet Pg. 27 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
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Vision
To create memories of a lifetime
Mission
To Bring People and Community
Together
10.A.a
Packet Pg. 28 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
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Big Moves
•Improve Indoor recreation facility offerings
•New Indoor Recreation Center with pool w membership / Expand the Senior Center to a Community Center
•Focus on dedicated Funding Sources and Earned Income
•Secure grant funding / Grant writer
•Clear Cost Recovery goals
•Develop a membership with a monthly fee for adult fitness classes (need a calendar of classes)
•Expand programming for all ages
•For teens and 18+-55 adults / Mobile Rec unit / Additional contractors for adult fitness / Larger staff to deliver these services / Longer operating hours at the senior center / Competitive p/t rec employment
•Grow outdoor Aquatics offerings
•Outdoor Year-round Olympic Size pool
•Build a Splash pad
•Invest in marketing and communications to help “tell the story”
•Combine Parks and Recreation as a Department
10.A.a
Packet Pg. 29 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
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Next Steps
•Draft Action Plan
•Draft Report and Presentations
•Final Report
Gilroy Public Presentation
October 14, 2020
10.A.a
Packet Pg. 30 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
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Programming Strategies
•Add fee-based programs targeting adults 18-54 – Fitness, Adult Swim, Arts
•Restore key programs at 100% CR – Preschool, Soccer League, Basketball League
•Add Family Programs – Family Night, Movie Nights, Overnights in the Park
•More Community Events
•More youth/teen programs – Arts, STEM, Nature Ed, Leadership, Outdoor Birthday Parties,
Drop-in Youth Centers
•Mobile Rec Van
•Recruit 5-8 new contract instructors each year to freshen programs
•Use more digital advertising to promote programs – Facebook, PeachJar, Google Ads
Facilities and Amenities Strategies
•Renovate Wheeler Center – AC, HVAC, Update Spaces
•Create a Downtown Park – new development or popup park
•Redesign tennis courts at El Roble Park to pickleball courts or futsal
•Conduct feasibility study for Center + Pool – possibly Sunrise Park or
repurpose Senior Center
•Build a splash pad and/or pool
•Add bathrooms to Sunrise Park and El roble Park
•Upgrade TEEC facility for better utilization – new tech, flooring, classrooms,
nature ed
•Add large pod of outdoor basketball courts
10.A.a
Packet Pg. 31 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
10/15/2020
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Maintenance and Operations Strategies
•Upgrades to Wheeler Center – AC, locker rooms, stage, dance room, deep
cleaning, refresh paint
•Establish dedicated janitor / handyman position for facility upkeep
•Add evening operating hours at facilities – Senior Center, new center
•Increase security at parks and facilities
•Add program registration stations in facility lobbies
Funding Strategies
•Evaluate fees and charges / memberships model for recurring revenue
•Add grant writing support
•Establish a Foundation dedicated to raising money for recreation and youth scholarship program
•Secure funding for park and facility development / upgrades – Wheeler Center, new Community Center, TEEC, pickleball courts
•Seek more support from council / shift emphasis from cost recovery to satisfying unmet program needs of the community
•Identify more non-tax revenue sources – grants, sponsorships, partner with local businesses / organizations
•Pass tax / bond dedicated to operating expenses of GRD
10.A.a
Packet Pg. 32 Attachment: PROS PowerPoint 2 slides per page (3078 : Recreation and Facility Needs Assessment Presentation (report attached))
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Celebration of Arbor Day 2020 at Farrell Avenue Park on
November 10, 2020
Meeting Date: October 20, 2020
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Motion to approve hosting Arbor Day at Farrell Avenue Park on November 10, 2020 at
2:00 p.m.
Executive Summary
At the September meeting, commissioners requested to have Arbor Day be held on
November 10 at 2:00 p.m. at Farrell Avenue Park. In addition to celebrating the event
that recognizes the importance of planting trees, hosting Arbor Day is also part of the
requirements for maintaining the City’s Tree City USA designation, which it has had for
39 years.
10.B
Packet Pg. 33
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Consideration of Options for Bringing Back Recreation Programs
Meeting Date: October 20, 2020
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Comment and receive feedback on findings about forming a parks and recreation
foundation.
EXECUTIVE SUMMARY
At the September meeting, the subcommittee comprised of commissioners Bentson,
Reinert, and Graham updated the commission about their findings. They have
contacted nearby parks and recreation foundations to find out how they were
established and are managed, in hopes of creating a similar foundation in Gilroy.
11.A
Packet Pg. 34
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Review Parks and Recreation Commission 2020 Work Plan (report
attached)
Meeting Date: October 20, 2020
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Review and continue to update Parks and Recreation Commission's 2020 Work Plan.
Executive Summary
On February 29, 2020, the Parks and Recreation Commission held a retreat and
brainstormed topics for their 2020 work plan. Due to the Covid-19 crisis, the
Commission did not approve the work plan until May 19, 2020.
The adopted work plan will be a continued work in progress and should align with the
current City Council priorities:
Ensure Financial Stability
Enhance Public Safety Capabilities
Revitalize Downtown
Focus on Revenue Driven Economic Development
Retain Stability in the City’s Workforce
Provide Opportunities for Meaningful Public Engagement
Ensure Neighborhoods Benefit Equally from City Services
Attachments:
1. Work Plan
11.B
Packet Pg. 35
2020 Parks and Recreation Commission Work Plan
Project Name Work Deliverable in 12
months
City Council
Priority Status
Review Capitol Improvement
Projects
Provide input to city staff about parks and
recreation related CIP projects Provide input
Completed (provided input on May
19 at commission meeting)
Participate in citywide events
Support recreation department staff at existing
public events to city's parks and recreation
programs
Participate with recreation staff at
downtown events and recreation-
led special events (if possible)
Unable to do so because of Covid-
19
Response to Recreation
Services Needs Assessment
Provide input to consultant-led facility needs
assessment
Provide input to consultant-led
facility needs assessment and offer
ideas to staff on how to implement
recommendations
Ensure Financial
Stability
Report will be presented at
October 20 meeting.
Host Arbor Day
As part of the Tree City application, host Arbor Day
once a year Reschedule Arbor Day for fall
Rescheduled for November 10 at
2pm at Farrell Ave. Park.
Raise funds for Recreation
Department Youth Scholarship
Continue to fundraise for Recreation Department
Youth Scholarship Fund by participating in the Kids
Triathlon and Breakfast with Santa Report how much is raised
Ensure Financial
Stability
Can Commission continue to raise
money if special events are not
running?
Monitor city parks
Commissioners each visit assigned parks and
report to staff during meetings about observations
or recommended changes for improvement
Commissioners provide feedback
to staff about city parks
Enhance Public Safety
Capabilities Ongoing
Promote Smoke-free park policy
Develop best practices to promote not smoking in
city parks Develop best practices
Enhance Public Safety
Capabilities
A memo was approved to be at
the Sept. meeting. Memo was
sent to Council by Chair
Collaborate with other city
commissions and boards
Provide Opportunities
for Meaningful Public
Engagement
Working with BPC on mapping;
awaiting direction from city public
works staff
11.B.a
Packet Pg. 36 Attachment: Work Plan (3079 : Review Parks and Recreation Commission 2020 Work Plan (report
Project Name Work Deliverable in 12
months
City Council
Priority Status
Add mile markers to levee
Recruit volunteers or Eagle Scouts to complete
project
Complete mile markers (both
directions) between Gilroy Sports
Park and Highway 152 (Hecker
Pass)
Commissioner Miller will work with
Bill Headley to recruit volunteers to
install mile markers.
Expand or promote
running/hiking trails and bike
paths in Gilroy through
development of user-friendly
map.
Commissioner Reinert will take the lead and will
collaborate with BPC Chair Hilton
Recreate web-based GIS map
on city website
Commissioner Reinert is currently
working with Bicycle Pedestrian
Commission and Community
Development Dept. staff.
Monitor new construction
projects related to park access
and recreational opportunities No update
revised October 16, 2020
Additional items that were suggested by the Parks and Recreation Commission:
-Creating a Park Ranger position
-Mark all parks accessible by foot or bike (i.e. Gilroy Sports Park)
-ADA-focused park (e.g., Magical Playground)
-Engaged with future of park-related projects at Gilroy Gardens
-Collaboration with other commissions/boards such as Bike and Pedestrian Commission
-Promotion of city’s parks and recreation programs
-Prop. 68 follow-through
-Expand or promote running/hiking trail and bike paths in Gilroy
-Downtown Signage from Uvas Creek Levee Trail
-Explore Grant Opportunities
-Parks & Recreation Foundation
-CAPRCBM awards
-BMX Track in Gilroy
-Field Trips
-Explore possibility of creating a mural at the handball courts at Las Animas Veterans Park (with Arts & Culture Commission)
-Audio history of city parks (ask Museum)
-Bathroom Renovation at Las Animas Veterans Park
-Stay engaged with Gilroy Sports Park
-Improve Communication with Council
11.B.a
Packet Pg. 37 Attachment: Work Plan (3079 : Review Parks and Recreation Commission 2020 Work Plan (report
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Recreation Department Updates
Meeting Date: October 20, 2020
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Review department updates and provide comment.
Since August, the Recreation Division has been organizing in-person and virtual
classes. Here’s a summary of our offerings:
After School in the Park – for children ages 6-11 and held two days a week at
Las Animas Veterans Park, is now in its second session.
Gilroy Youth Center Afterschool Program –held at the Cesar Chavez Gym for
children in 1st through 8th grade, this program is underway and offers two
cohorts: M/W and T/Th.
Adaptive – Three days a week, classes are held for residents with special
needs. Takes place at Senior Center. Began October 2.
Seniors – Virtual chair yoga began week of October 5. More than 30
participants.
Independent Contract Instructor-led Classes:
o In-Person
Futsal (ages 3.5-12)
Tae Kwon Do (ages 4-15)
Polynesian Dance (ages 5-adult)
Flag Football Developmental League - Air Attack (ages 8-13)
After School Sports (TK-8th)
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Packet Pg. 38
o Virtual
Virtual Kidz Love Soccer (ages 2-10)
Online After School Sports Club (TK-8th)
Driver's Ed Online use code 460 (ages 15+)
San Ysidro Park was used as a Covid-19 testing site on September 23, 2020.
Organized and run by the County Public Health Department, more than 100
people got tested. More testing dates have been advertised throughout month of
October.
Meals continue to be distributed at San Ysidro Park and Senior Center
Staff is underway on the 2021 Winter/Spring Activity Guide, which will be
available in January 2021.
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Packet Pg. 39
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Status of City Parks (report attached)
Meeting Date: October 20, 2020
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Receive parks report and comment.
See attached report.
Attachments:
1. PRC Park Operations Report_October_ 20_ 2020_
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Packet Pg. 40
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
City of Gilroy
Public Works Department
Parks and Landscape Division
MEMORANDUM
Date: October 20, 2020
To: Parks and Recreation Commission
CC: Girum Awoke, Public Works Director
From: Bill Headley, Park Operations Supervisor
Subject: Public Works Park Operations Report
REPORT TO COMMISSION for October 20, 2020
1. Street Tree Brochure draft text prepared by PRC commissioner Pat Bentson has been sent to
City staff for review and comment. Following any updates the draft brochure will be forwarded to
PRC Commission for review. The estimated timeline for PRC review of draft brochure is January
2021 commission meeting.
2. Glen Lomas development on the Christmas Hill Park west hillside will impact the park until
adjacent residential development is completed. The west property line park pathway will be
restored and a new brown concrete split fence will replac e the old park boundary fence. No
change in status for park west property line trail closurer. Work on subgrade of roadways is
the currant development activity status.
12.B.a
Packet Pg. 41 Attachment: PRC Park Operations Report_October_ 20_ 2020_ (3025 : Status of City Parks (report attached))
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
3. Playgrounds are scheduled to open for public use the during the week of October 19 with
posted signage for Covid-19 safety. Please see attached playground signage.
12.B.a
Packet Pg. 42 Attachment: PRC Park Operations Report_October_ 20_ 2020_ (3025 : Status of City Parks (report attached))
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
12.B.a
Packet Pg. 43 Attachment: PRC Park Operations Report_October_ 20_ 2020_ (3025 : Status of City Parks (report attached))
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
Parks / City Incident Reports
Public Works Operations
(August & September reports will be provided at Nov. Mtg.) 2020
MAINTENANCE HIGHLIGHTS
Parks Section Weekly Report September 2, 2020
Rental fence Covid-19 safety fence installed around Sunrise Park playground
De Rey Park irrigation pressure pump replaced
Vandalized soap dispenser replace at the CHP amphitheater restroom
Call Fire request use of CHP Ranch Site Area for another Fire Camp
Two dead red bud trees removed at CHP and will be replace later this fall
Two drip line irrigation repairs made on the west side of City Hall and Library
Major Miller restroom graffiti abated by painting of restroom
Burned toilet seat replace at Miller restroom
SYP irrigation valve box lid bolt-down lid clip repairs made
Two auto irrigation valve replaced at SYP
Bike path delineator replace at Luchessa access to Uvas Levee Bike Path
Turf grass over spot repairs at Sports Park
Casper dead tree removal with late fall replacement planned
Water District annual inspection of various City recycled irrigation sites
Parks Section Weekly Report September 16, 2020
Museum Irrigation controller replace
Various outside community center building locations primed and painted at SYP
Graffiti abated on numerous picnic tables at LAVP
Wood chips spread along Carriage Hills Park bike path to Rancho Hills Dr.
Contract plumbing repair through restroom utility room wall seal and toilet valve replacement
Civic center Circle planter seat tiles repair / 1x broken pending replacement
CHP Creekside down tree removal
Miller Park restroom soap dispenser replacement and graffiti painted
35x tree bubbler repaired along new Uvas linear park and bike path new 3rd street section
12.B.a
Packet Pg. 44 Attachment: PRC Park Operations Report_October_ 20_ 2020_ (3025 : Status of City Parks (report attached))
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
THANKS FOR HELPING TO KEEP OUR PARKS SAFE
When you notice something that you feel is a safety hazard or
that needs attention, no need to wait until the Parks & Recreation
Commission meeting to report it. Please call (408) 846-0460
during regular business hours, or the non-emergency after-hours
number, (408) 846-0350, to report.
Parks Section Weekly Report September 23, 2020
Wheeler turf sprinkler replaced at 6th & Church
City Hall drip irrigation line repair
Tree limb raising along Ronan Channel bike path
Three Covid-19 safety playground fences installed at CHP, LAVP, and Del Rey Park
Two GFI electrical boards replaced in irrigation clocks for Forest St. Park and Village Green Park
Recycle water pump controls switch repairs completed and domestic irrigation watering changed to
recycle water use.
Electrical service panel vandalism welding repair to CHP Mulberry West Group BBQ unit
CHP Mulberry Group BBQ domestic 2” water main repair
SYP turf sprinkler replacement
SYP restroom painted to abate graffiti
Grassland way planter bubbler repair for 3rd Street Linear Park
Contract plumber repair of SYP restroom sewer line clogged by bike chain and clothing
6th Street bike path weed abatement
LAVP vehicle turf damage over seeding repair near Hanna Parking lot
Parks Section Weekly Report September 30, 2020
LAVP Oaks Group BBQ sink repair
LAVP pathway pot hole base rock repairs
CHP Fire Camp Closed and Ranch Site ballfield Covid-19 safety fence reinstalled
CHP Ranch exit spike welding repairs
CHP hillside pathway / service road tree pruning
CHP Ranch irrigation tree bubbler repairs
Wheeler Community Center turf sprinkler repaired again at 6th & Church St.
Pressure washed two locations on Miller Park restroom building to abate graffiti
Pressure washed Miller Park again to abate graffiti on restroom concrete perimeter pad
To report graffiti, please call the
Graffiti Hotline @ (408) 846-0395
12.B.a
Packet Pg. 45 Attachment: PRC Park Operations Report_October_ 20_ 2020_ (3025 : Status of City Parks (report attached))
