10/15/2019 Parks & Rec Commission - Regular Meeting Agenda Packet
CITY OF GILROY
PARKS AND RECREATION COMMISSION
REGULAR MEETING
OCTOBER 15, 2019
6:00 p.m.
City Council Chambers
7351 Rosanna Street
Gilroy, CA 95020
AGENDA
Page 1 of 4
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT
COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the
meeting, each person wishing to speak should prepare a presentation of not more than
three (3) minutes. Persons wishing to address the Commission are requested, but not
required, to complete a Speaker’s Card located at the entrances. Completion of this
speaker’s card is voluntary. All persons may attend this meeting and speak, regardless
if a card is completed or not. Speaker’s slips should be submitted to the Secretary
BEFORE this portion of the meeting begins. Anyone wishing to address the Commission
on any other item on this AGENDA is requested, but not required, to fill out a speaker’s
slip as well and submit it to the Secretary BEFORE the Commission takes action on the
item.
Materials related to an item on this agenda submitted to the City of Gilroy Parks and
Recreation Commission after distribution of the agenda packet are available for public
inspection with the agenda packet in the Recreation Department at City Hall, 7351
Rosanna Street during normal business hours. These materials are also available with
the agenda packet on the City website at www.cityofgilroy.org
In compliance with the Americans with Disabilities Act, if you need special assistance
to participate in this meeting, please contact the Recreation Department at (408) 846-
0460. Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title
II)
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I. CALL TO ORDER
II. ROLL CALL
Chair: Patricia Bentson 12/20 Marcos Gonzalez 12/22
Terrie Berry 12/19 Theresa Graham 12/19
Robert Miller 12/21 Ermelindo Puente 12/19
Michelle Wexler 12/21
III. FLAG SALUTE
IV. SECRETARY'S REPORT
V. APPROVAL OF MINUTES
A. Minutes of September 17, 2019 6:00 PM
VI. APPROVAL OF AGENDA
VII. INTRODUCTIONS
VIII. AWARDS/RECOGNITIONS
A. Gilroy Tennis Club
1. Gilroy Tennis Club Recognized for Donation
IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
X. NEW BUSINESS
A. Resident Inquiry about a Dog Park in East Gilroy
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive and comment.
B. Approval of the 2020 Schedule of Regular Parks & Recreation
Commission Meetings
1. Staff Report: Zinnia Navarro, Office Assistant
2. Public Comment
3. Possible Action:
Motion to approve the 2020 Schedule of Regular Parks &
Recreation Commission Meetings
XI. OLD BUSINESS
A. Fiscal Year 2020 Training Budget Expenditures
Page 3 of 4
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive an update on the Commission's training budget and
motion to approve allocation of funds for training.
B. 2019 Parks and Recreation Commission Work Plan
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive and comment on items listed in 2019 Parks and
Recreation Commission Work Plan. Ensure goals are in
alignment with City Council's priorities.
XII. DEPARTMENT UPDATES
A. Recreation Department Updates
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive and comment.
B. Status of City Parks
1. Staff Report: Bill Headley, Parks Supervisor
2. Public Comment
3. Possible Action:
Receive report and comment.
XIII. COMMISSIONER PARK REPORTS & COMMENTS
Park Assignments
· Pat Bentson: Christmas Hill Park, Cydney Casper, and Del Rey Park
· Terrie Berry: Carriage Hills Park, Los Arroyos Park, and Sunrise Park
· Marcos Gonzalez: Las Animas Veterans Park
· Theresa Graham: Miller Park and Rainbow Park
· Ermelindo Puente: Butcher Park, Forest Street Park, Renz Park, and San
Ysidro Park
· Michelle Wexler: Hecker Pass Park
· Robert Miller: El Roble Park and Gilroy Sports Park
XIV. GENERAL PLANNING ADVISORY COMIMTEE
1. General Planning Advisory Committee October 1 documents
XV. STAFF COMMENTS
XVI. NEXT MONTH AGENDA ITEMS
Page 4 of 4
XVII. FUTURE MEETINGS December 3, 2019 at 6:00 P.M.
XVIII. ADJOURNMENT
CITY OF GILROY
PARKS AND RECREATION COMMISSION
REGULAR MEETING
SEPTEMBER 17, 2019
6:00 p.m.
Recreation Conference Room
7351 Rosanna Street
Gilroy, CA 95020
MINUTES
Page 1 of 6
I. CALL TO ORDER
The regular meeting of the Parks and Recreation Commission was called to
order by Chair Bentson at 6:00 p.m.
II. ROLL CALL
ROLL CALL
Present:
Chair Patricia Bentson, Vice Chair Ermelindo Puente, Commissioner Terrie
Berry, Commissioner Theresa Graham, Commissioner Marcos Gonzalez,
Commissioner Robert Miller, and Commissioner Michelle Wexler.
Staff present: Recreation Manager Adam Henig, and Parks Supervisor Bill
Headley.
III. FLAG SALUTE
Vice Chair Puente led the pledge of allegiance.
IV. SECRETARY'S REPORT
The packet was posted on the City's website on September 12, 2019 at
12:00 p.m.
V. APPROVAL OF MINUTES
Motion was made by Commissioner Berry; seconded by Vice Chair Puente
and carried with a vote to approve the July 16, 2019 minutes with a vote of
7-0-0.
VI. APPROVAL OF AGENDA
Motion was made by Commissioner Gonzalez; seconded by Vice Chair
Puente and carried with a vote to approve the agenda as written with a vote
7-0-0.
VII. INTRODUCTIONS
None
VIII. AWARDS/RECOGNITIONS
None
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Packet Pg. 5 Communication: Minutes of September 17, 2019 6:00 PM (APPROVAL OF MINUTES)
Page 2 of 6
IX. NEW BUSINESS
A. Parks and Recreation Commission Participate in Fundraising Raffle for
Youth Scholarship Fund
Recreational Manager Adam Henig stated the Breakfast with Santa event
held at the Senior Center is a great opportunity to raise funds benefiti ng the
youth scholarship program. The commissioners also suggested the Kids
Triathlon event as another event opportunity.
The Commissioners explored ideas for the youth scholarship fund raiser. A
few of the suggestions were for each commissioner to donate a gift basket,
obtain gift certificates from local restaurants, season swim pass at the
aquatic center, and tickets to Gilroy Gardens. Commissioner Graham
provided a Pilates gift certificate.
A popular raffle item in the past has been the one-day hopper tickets for
Disneyland;
Chair Bentson distributed the new eligibility requirement guidelines from the
Disney Company.
Graham and Commissioner Wexler will work together on applying and
submitting the required documents to the Disney Company.
Motion was made by Commissioner Berry; seconded by Commissioner
Miller to explore fund raising ideas as stated above.
B. Parks and Recreation Staff Appreciation Breakfast by Parks and
Recreation Commission
Henig stated in the past, the Park and Recreation Commission has hosted
the Annual Appreciation Brunch for parks and recreation staff .
Henig stated this is an opportunity for the commissioners to meet and thank
staff members.
Last year it was held in Recreation Conference Room; this year it will be
held at the Corporation Yard.
The commissioners decided to hold the Annual Appreciation Brunch on
Thursday, October 10, 2019 from 9:00 a.m. to 10:30 a.m.
Commissioners signed up for a variety of items to bring to the breakfast
appreciation event.
A motion was made by Vice Chair Puente to host the Annual Appreciation
Brunch on October 10, 2019; seconded by Commissioner Gonzalez
C. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None
X. OLD BUSINESS
A. 2019 Parks and Recreation Commission Work Plan
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Packet Pg. 6 Communication: Minutes of September 17, 2019 6:00 PM (APPROVAL OF MINUTES)
Page 3 of 6
Henig referred commissioners to packet pages #14-15 of the 2019 Parks
and Recreation Commission Work Plan with an update on a couple of work
plan items in bold. The Commission has raised $1,350 for the Recreation
Department Youth Scholarship; the directional signage has been pushed
out to late fall/early winter.
Wexler asked if the signs were going to be in English and Spanish; Headley
stated the signage will have directional images.
Bentson stated PRC will host the California Association of Parks and
Recreation Commissioners and Board Members (CAPRCBM) in Gilroy
October 12, 2019.
Wexler stated the Grant Application for Proposition 68 funding was
submitted on August 4, 2019, they are currently waiting for response.
B. Fiscal Year 2020 Training Budget Expenditures
Henig stated City Council voted to approve $1,000 for commissioners to
spend on training for the new fiscal year. As of today, nothing has been
spent, for those interesting in attending training, this is a great opportunity.
Bentson stated there is training through the California Association of Parks
and Recreation Commissioners and Board Members (CAPRCBM) located
in Mammoth Lake the month of October. Bentson also stated there is CPRS
training the month of March in Long Beach consisting of three training
sessions. To keep cost down, day passes are available.
Henig will look into cost and share with commissioners
Wexler offered to share information to the commissioners regarding
webinars she attends through the County of Santa Clara.
XI. DEPARTMENT UPDATES
A. Recreation Department Updates
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Packet Pg. 7 Communication: Minutes of September 17, 2019 6:00 PM (APPROVAL OF MINUTES)
Page 4 of 6
Henig referred commissioners to packet page #17-18 with Recreation
Department Updates; they include Parks and Recreation Department’s
involvement in the logistics operation for the incident command post and the
emergency operation center during the Garlic Festival Incident.
Rehearsals are under way for the Peter Pan production; The performances
will run November 8-17 at Gilroy High School Theater.
The Recreation Department is in the midst of implementing new software
CivicRec scheduled to go live in December 2019 with the hard launch taking
place March 2020.
Recreational staff is finalizing its agreement with consultants to identify
recreation trends; and make recommendation for optimal space use. A final
report and presentation to City Council will be in June 2020.
The Gilroy Tennis Club funded a $21,000 project resurfacing the tennis
courts at Las Animas Veterans Park tennis courts.
Bentson suggested we provide recognition to the Gilroy Tennis Club at our
next meeting.
Henig will reach out to the Tennis club and invite them to our regular Parks
& Recreation Commission meeting scheduled October 15, 2019.
B. Status of City Parks
1. Staff Report: Bill Headley, Parks Supervisor
2. Public Comment
3. Possible Action:
Receive report and comment.
Parks Supervisor Headley referred commissioners to packet pages #19-23
which includes report to commission, Parks/City Incident Reports, Park
Capital Projects and Maintenance Highlights since July 5, 2019 up through
August 30, 2019.
Commissioner Graham inquired about the walking markers on the trail
leading to Hecker Pass and asked who’s responsible in repaving the trail.
She stated the walking trail is being utilized by many members of the
community however it’s in poor condition with many pot holes.
Headley stated the City of Gilroy owns the pavement from the Sports Park
to Santa Teresa and will reach out to engineering staff to find out the
answer and report back to the Parks & Recreation Commission.
Commissioners recognized the Streets and Parks staff members for their
outstanding job and assistance pertaining to the Garlic Festival Incident.
XII. COMMISSIONER PARK REPORTS & COMMENTS
Park Assignments (DO)
5.A
Packet Pg. 8 Communication: Minutes of September 17, 2019 6:00 PM (APPROVAL OF MINUTES)
Page 5 of 6
Pat Bentson:
Christmas Hill Park - The park was closed for an extended amount of time
due to the Garlic Festival Incident. Bentson attended the grand opening and
memorial that took place on September 3, 2019. There is a large amount of
cracked cement throughout the park. The rubberized ramps that go into the
children’s play area have tears. She noticed a cone in the sand box area
where a piece of the playground is missing.
Cydney Casper - Nothing to report.
Del Rey Park- Nothing to report except to say it’s actively busy with the
student in the nearby school.
Terrie Berry:
Carriage Hills Park- Nothing to report.
On October 1, 2019, the Senior Center will be handing out Root Beer Floats
In honor of International Day of Older Persons.
Marcos Gonzalez:
Las Animas Veterans Park- Nothing to report except to say thank you for
their hard work at Christmas Hill Park.
Theresa Graham:
Miller Park- In the month of July, was initially concerned with numerous
dead spots in the grass area but noticed the grass was vibrant in August.
Noticed an increase of homeless population at the park throughout the day.
Rainbow Park - The bushes were hedged too short exposing a lot of dead
brown branches.
Ermelindo Puente:
Butcher Park- Nothing to report.
Forest Street Park-The tree on the north side is blocking the light due to not
being trimmed. There are two boxes that have a huge hole. Headley stated
it’s a backflow cover. The light located at the corner by the alley hasn’t been
replaced. Although it’s not a park element, Headley stated he can ask the
engineering department.
Renz Park-Nothing to report.
San Ysidro Park - Graffiti on the picnic tables. The portable bathroom is
leaking. The fountain on the north side is working but there is stagnant
water at the base.
Michelle Wexler:
Hecker Pass Park- There are oticed dead plants.
Robert Miller:
El Roble Park - The tennis courts are being utilized. Noticed a missing net.
Gilroy Sports Park- The water fountain by the levee and ball field isn’t
working. Noticed there are lots tears on the rubber portion of the
playground.
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Packet Pg. 9 Communication: Minutes of September 17, 2019 6:00 PM (APPROVAL OF MINUTES)
Page 6 of 6
XIII. GENERAL PLANNING ADVISORY COMMITTEE
Commissioner Graham provided an update on the General Plan Advisory
meeting she attended.
XIV. STAFF COMMENTS
None.
XV. NEXT MONTH AGENDA ITEMS
The next regular meeting is scheduled October 15, 2019; the deadline for
agenda items is October 8, 2019.
XVI. FUTURE MEETINGS October 15, 2019 at 6:00 P.M.
The next regular Parks and Recreation meeting will be October 15, 2019 at
6:00 p.m. in City Councils Chamber.
XVII. ADJOURNMENT
Chair Bentson adjourned the meeting at 8:10 p.m.
Zinnia Navarro
Recording Secretary
Recreation Department
5.A
Packet Pg. 10 Communication: Minutes of September 17, 2019 6:00 PM (APPROVAL OF MINUTES)
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Resident Inquiry about a Dog Park in East Gilroy
Meeting Date: October 15, 2019
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Receive and comment.
Executive Summary
Commissioner Graham requested that there be a discussion about a resident request
for a dog park to be located on the east side of Gilroy. There are three city parks located
in East Gilroy: Butcher, Forest, and San Ysidro. As of now, there is no funding available
for this project.
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PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Approval of the 2020 Schedule of Regular Parks & Recreation
Commission Meetings
Meeting Date: October 15, 2019
Submitted By: Maria De Leon
Prepared By: Zinnia Navarro
Recommendation:
Motion to approve the 2020 Schedule of Regular Parks & Recreation Commission
Meetings
Executive Summary
Toward the end of the calendar year, the Parks and Recreation Commission motions to
approve their upcoming meeting schedule. Historically, the Commission has gone dark
(not held a meeting) on the months of August and December.
Attachments:
1. 2020 Schedule of the Regular Parks
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Packet Pg. 12
2020 Schedule of the Regular Parks & Recreation
Commission Meeting Dates.
January 21, 2020
February 18, 2020
March 17, 2020
April 21, 2020
May 19, 2020
June 16, 2020
July 21, 2020
August 18, 2020
September 15, 2020
October 20, 2020
November 17, 2020
December 15, 2020
10.B.a
Packet Pg. 13 Attachment: 2020 Schedule of the Regular Parks (2462 : Approval of the 2020 Schedule of Regular Parks & Recreation Commission Meetings)
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Fiscal Year 2020 Training Budget Expenditures
Meeting Date: October 15, 2019
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Receive an update on the Commission's training budget and motion to approve
allocation of funds for training.
Executive Summary
With the new fiscal year resetting on July 1, 2019, no funds have been spent yet from
the current Parks and Recreation Commission training budget. At the September 17,
2019 meeting, Chair Bentson requested the costs for a one day pass to attend the
annual California Parks and Recreation Society conference, which will be held in Long
Beach from March 10-13, 2020. A one-day pass costs $245. To attend the entire
conference, it would be $450. This does not include airfare or lodging.
Expense Description
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PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: 2019 Parks and Recreation Commission Work Plan
Meeting Date: October 15, 2019
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Receive and comment on items listed in 2019 Parks and Recreation Commission Work
Plan. Ensure goals are in alignment with City Council's priorities.
Executive Summary
During the March 23, 2019 annual retreat, the Parks and Recreation Commission
generated a list of items to be considered for their 2019 commission work plan. At the
April 16, 2019 regular meeting, commissioners finalized and approved the 2019 Work
Plan.
Below are the proposed City Council goals for 2019:
1. Ensure Financial Stability
2. Enhance Public Safety Capabilities
3. Revitalize Downtown
4. Focus on Revenue Driven Economic Development
5. Retain Stability in the City’s Workforce
6. Provide Opportunities for Meaningful Public Engagement
7. Ensure Neighborhoods Benefit Equally from City Services
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Packet Pg. 15
Attachments:
1. PRC 2019 Work Plan
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Packet Pg. 16
2019 Parks and Recreation Commission Work Plan
Raise funds for Recreation
Department Youth Scholarship
Continue to fundraise for Recreation Department Youth
Scholarship Fund by participating in the Kids Triathlon
and Breakfast with Santa Report how much is raised
Raised $1,350 as of August 28, 2019; Will
pursue a raffle to increase amount given to
youth scholarship fund
Participate in citywide events
Support recreation department staff at existing public
events to city's parks and recreation programs
Participate with recreation staff at two downtown
events and Kids Triathlon at Christopher HS on
July 13, 2019
Confirmed two dates to table at Downtown Live:
June 27 (completed) and July 18 (completed);
Volunteered at July 13 Kids Triathlon.
Monitor city parks
Commissioners each visit assigned parks and report to
staff during meetings about observations or
recommended changes for improvement
Commissioners provide feedback to staff about
state of city parks Ongoing - occurs at monthly meeting
Participate in CAPRCBM and other
related trainings
Be involved with the California Association of Parks
and Recreation Commissioners and Board Members
(CAPRCBM) and attend related trainings
Commissioner Bentson attended the spring
meeting in Lake Forest in May; PRC will host
CAPRCBM in Gilroy in October 2019
CAPRCBM meeting at Willey House on
October 12, 2019
Host Arbor Day
As part of the Tree City application, host Arbor Day
once a year
Scheduled for Rainbow Park on Tuesday, May 21
at 5:30 p.m.Completed
Involvement with Grant Application
for Proposition 68 Funding Assist staff with community outreach and research
Assist with community advocacy at least one
event for Cycle 3; Conduct research and
community outreach for Cycle 4 of the grant
Prop. 68 grant application was submitted. Team
contributors included members of Recreation,
Public Works (Parks, Engineering & Operations),
and Santa Clara County Public Health. Awaiting to
hear back
Directional signs to San Ysidro Park
Research and recommend the purchase of directional
signage to San Ysidro Park to promote walking
Identify and propose look and location of signs
that are meant to encourage walking to San
Ysidro Park
Expected in late fall/early winter; funding
provided by Parks Division
revised September 30, 2019
Project Name Work Deliverable in 12 months Status
11.B.a
Packet Pg. 17 Attachment: PRC 2019 Work Plan (2451 : 2019 Parks and Recreation Commission Work Plan)
Park and Recreation Commission Work Plan (continued)
Additional items that were suggested by the Parks and Recreation Commission:
Explore possibility of the following:
•Surveillance cameras at city parks
•Smoke-free policy at all city parks
•Redevelop tennis courts at El Roble
•Explore possibility of creating a mural at the handball courts at Las
Animas Veterans Park
•BMX Track at Christmas Hill Park
•Self-guided or audio history of city parks Mobile recreation van
•Expand running/hiking trail and bike paths
•Lack of sports fields
•Review of downtown park
•Televise Commission meetings (no present funding)
•Creating a Park Ranger position
•Bathroom Renovation at Las Animas Veterans Park
11.B.a
Packet Pg. 18 Attachment: PRC 2019 Work Plan (2451 : 2019 Parks and Recreation Commission Work Plan)
PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Recreation Department Updates
Meeting Date: October 15, 2019
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Receive and comment.
The fall production of Peter Pan, Jr. (directed by Hillary Little), will run its performances
from November 8-17 at Gilroy High School Theater. Tickets are available.
On Friday, October 25, Spirits Night will be hosted at San Ysidro Park. It’s a free
community event that features a children’s costume contest, games, arts and crafts,
“Trunk or Treat,” face painting and more. It begins at 5:00pm and ends at 9:00pm. The
event is sponsored by the South County Youth Task Force.
The Recreation Department is the midst of implementing its new software, CivicRec,
which will replace Active.Net. The new software will be launched on December 10.
However, it will be a soft launch as it occurs after the release of the 2020 Winter/Spring
Activity Guide. The hard launch will take place in conjunction with t he publication of the
2020 Summer Activity Guide, which will be in March 2020.
The annual Breakfast with Santa event will be held at the Senior Center on Saturday,
December 14. All ages are welcome; children between the ages of 3 and 12 years old
can participate in arts and crafts and have a photo opportunity with Santa himself. If you
are interested in volunteering, let Adam know.
Recreation staff is working with a consultant to conduct a joint (City of Gilroy Recreation
Department and Mt. Madonna YMCA) facility and program needs assessment. It will
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Packet Pg. 19
specifically analyze space surpluses and deficits; identify recreation trends; and make
recommendations for optimal space use. The needs assessment will include a
community survey which will illustrate program gaps and avoid duplication of services.
During the public outreach, this commission will be asked for its feedback by the
consultant. A final report and presentation to City Council will be in August 2020.
There will be a City Council meeting on Monday, October 21, 2019 to discuss “Options
to Consolidate Committees and Commission.” The City has 15 boards, committees and
commissions, however, there are only 5 city commissions listed in charter: Planning,
Personnel, PRC, Library, & Arts and Culture Commission (ACC). Options include
keeping the same number of boards, committees and commission, but have them meet
either every other month or quarterly; combine non-charter committees, boards and
commissions (ACC & PAC).
The 2020 Winter/Spring Activity Guide will be available in November. Guides will be
mailed on November 6, 2019.
.
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PARKS AND RECREATION COMMISSION
STAFF REPORT
Agenda Item Title: Status of City Parks
Meeting Date: October 15, 2019
Submitted By: Adam Henig
Prepared By: Bill Headley
Recommendation:
Receive report and comment.
Attachments:
1. PRC Park Operations Report_Oct_2019
2. San Ysidro Park Draft Dir sign Handout 10-8-2019
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7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
City of Gilroy
Public Works Department
Parks and Landscape Division
MEMORANDUM
Date: October 15, 2019
To: Parks and Recreation Commission
CC: Girum Awoke, Public Works Director, Damian Skinner, Deputy Director
From: Bill Headley, Park Operations Supervisor
Subject: Public Works Park Operations Report
REPORT TO COMMISSION
1. 2019 Post Gilroy Garlic Festival Rehabilitation work was extensive this year. It also involved
staffing assistance from Street Operations. Law enforcement control of Christmas Hill Park was
returned to City Park staff beginning Monday August 12. Garlic Festival removal of event tents,
event interior fencing, event potties, event grey water tank s, event trash barrels, etc. required
most of the week of August 12 before City staff could begin park rehabilitation work. Park
damages from the Garlic Festival incident at the end of July resulted in the closure of Christmas
Hill Park for almost six weeks. The park was closed through the entire month of August opening
to the public Tuesday September 3th. Park rehabilitation work included many overtime work days
and many weekend over time work days. Park rehabilitation tasks included but were not limited to
the following:
Security contract closure 24-7 of both ends of Miller Ave. leading to CHP with two staffed
road closure check points was implemented. Nightly contract patrol was and maintenance
of the perimeter festival fence was maintained until park rehabilitation work was completed
and the park was opened to the public 9/3/2019.
Irrigation repairs included 40 sprinkler head replacements and 15 turf irrigation valve boxes.
Hydration of turf grass areas included first time use of a soil treatment product to increase
water absorbent to more quickly moisten turf soils for aeration tractor work.
Both plug and slice aeration treatments were applied after turf soils were hydrated by heavy
recycle watering to soften to allow treatment.
24 hour application of recycled water to help surviving turf grass root recovery was applied.
Day use of recycled water would have not been allowed under regulations if the park was
open for access and Use.
Use of turf type top dressing compost for all turf areas was applied before over seeding
work was started.
City Streets crews swept all bike trails and parking areas. Lots and curbs were all
repainted. Tree pruning crews were able to update tree trimming in park areas and along
closed section of Miller Ave.
Park and Street crews began work on the temporary palm tree memorial site base on the
City Council approved memorial graphic attached.
Over seeding of all turf areas with seed drilling in multiple directions rather than the normal
one direction over seeding practice was complete during the last week of August.
Germination of new grass requires 12 to 15 days.
12.B.a
Packet Pg. 22 Attachment: PRC Park Operations Report_Oct_2019 (2449 : Status of City Parks)
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
Turf grass areas were posted closed to sport play when the park was opened for public use
Tuesday September 3rd. Scheduled team sports play use on turf grass was prohibited until
limited use in November.
12.B.a
Packet Pg. 23 Attachment: PRC Park Operations Report_Oct_2019 (2449 : Status of City Parks)
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
2. Street Tree Brochure draft document will be prepared by PRC commissioner Pat Bentson who
volunteered to type a preliminary Street Tree Brochure update for the City Streets and Trees staff.
The Streets supervisor, Bill Avila, has welcomed the volunteer offer by Pat Bentson to type a draft
brochure document for City staff updating. Scan ned copies of the last Community Services
Department city Street Tree brochure have been forward to Pat. Status/ No Change
2. San Ysidro Park restroom door has been replaced. The restroom was opened for public use
and the rental potty and sink were removed at the end of September. Thank you City Facilities
Staff.
12.B.a
Packet Pg. 24 Attachment: PRC Park Operations Report_Oct_2019 (2449 : Status of City Parks)
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
3. Forest Street Park parcel acquisition status to complete park master plan is under Public Works
review. Funding for acquisition of parcel will be reviewed during the new capital budget process
starting September 2019. Status/ No Change
5. SCVWD (now Valley Water) Uvas Levee Trail rodent control project at Gilroy High section to
the Sports Park has completed the outboard section of the next levee section downstream from
the high school. Work on the inboard (Uvas Creek side) levee sections downstream and
upstream of the Luchessa Ave. Bridge continued through July and August and into the fall of
2019.
6. Future Eastside Dog Park facility was asked about by a PRC commissioner. There are no park
master plans or city funding identified for any new dog park facility anywhere in Gilroy under the
current capital improvement program.
7. SanYsidro Park Directional routing sign project graphic has been attached for PRC review.
Please see attachment.
Parks / City Incident Reports
Public Works Operations
September 2019
DATE FACILITY NAME VANDALISM THEFT OTHER
9/18/2019 LAVP
REPLACE AND REPAIR
FAUCET AT OAKS BBQ
AREA. THIS IS THE 9TH TIME
IT HAS BEEN VANDALIZED.
9/19/2019 LAVP
REPLACE AND REPAIR
FAUCET AT OAKS BBQ
AREA. THIS IS THE 10TH
TIME IT HAS BEEN
VANDALIZED.
9/19/2019 LAVP YARD
FENCE AROUND LAVP
YARD/OFFICE CUT
THROUGH. FENCE
REPAIRED.
9/20/2019 LAVP
REPLACE AND REPAIR
FAUCET AT OAKS BBQ
AREA. THIS IS THE 11TH
TIME IT HAS BEEN
VANDALIZED.
12.B.a
Packet Pg. 25 Attachment: PRC Park Operations Report_Oct_2019 (2449 : Status of City Parks)
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
9/22/2019
CHP - RANCH
SIDE
TRAILER VANDALIZED ON
WALL AND DOOR. PARKS
STAFF INSTALLED NEW
PLYWOOD PATCH OF WALL
AND LOCKED OLD OFFICE
TRAILER DOOR
9/27/2019
DOWNTOWN
PASEO
GARBAGE CAN
MISSING FOR
RECEPTICAL
9/27/2019
OAKS TENNIS
STORAGE
STORAGE/UTILITY ROOM
WAS RAN SACKED BUT DID
NOT FIND ANYTHING
MISSING
9/30/2019 LAVP
REPLACE AND REPAIR
FAUCET AT OAKS BBQ
AREA. THIS IS THE 12TH
TIME IT HAS BEEN
VANDALIZED.
Total Incidents 8
PARK CAPITAL PROJECTS
The State Proposition 68 Grant project Team completed and submitted the San Ysidro Park grant proposal to the state
for the competitive state-wide grant competition review. No feedback from the state at this time.
Farrel Ave Park site is adjacent to Del Bono School. KB Homes is responsible for turf grass park improvements as a
development condition of a nearby small unit residential project. Grass seeding has been completed. Acceptance and
opening of park grass for public use is not expected until early 2020. Work current work includes to mowing cuts of the
new grass. Certification of both the backflow and the irrigation controller are pending. Full remote radio communications
with the irrigation controller has not been achieved but direct site watering is being managed.
Ronan Class I Trial Project will run from Leavesley Road to 6th Street along the water district storm channel, also known
as the West Branch of the Llagas Creek. Completion of this newest Class 1 bike trail project is near. The final
construction punch list review is expected in October followed City acceptance of all trail improvements. Direction has
12.B.a
Packet Pg. 26 Attachment: PRC Park Operations Report_Oct_2019 (2449 : Status of City Parks)
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
been given that any a public trail opening event needs to be facilitated by volunteers. Please stand by for further
discussion on this matter.
Las Animas Veterans Park (LAVP) Trail Rehabilitation project (Phase I) work was completed in 2018. Funding for
irrigation and sod repairs along new concrete bike path ran out. Funding to complete pathway shoulder work will be
requested in the next City capital budget cycle starting this September 2019.
Gateway Park is a new mini park located at the southwest corner of Hecker Pass Highway and Santa Teresa Blvd. It is
part of the Hecker Pass Specific Plan public improvements. Construction of this mini park has started and is expect to be
completed during the next few months and is based on the approved park plan. Construction of the associated class I
trail section along Hecker Pass Highway is expected to follow shortly. Hard scape work and irrigation work is
substantially completed. Plant work is expected to be completed during October.
MAINTENANCE HIGHLIGHTS
Parks Section Weekly Report September 6 & 13, 2019
Continued Christmas Hill rehab work for public use
Completion of the CHP temporary palm tree memorial site
Parks Section Weekly Report September 20, 2019
Bottom of Sports Park detention pond cleared of silt and weeds
LAVP Oaks group BBQ sink required two vandalism repair replacements / 2019 repair # 9 & #10
12.B.a
Packet Pg. 27 Attachment: PRC Park Operations Report_Oct_2019 (2449 : Status of City Parks)
7351 Rosanna St. Gilroy, CA 95020-6197 www.ci.gilroy.ca.us (408) 846-0451
THANKS FOR HELPING TO KEEP OUR PARKS SAFE
When you notice something that you feel is a safety hazard or
that needs attention, no need to wait until the Parks & Recreation
Commission meeting to report it. Please call (408) 846-0460
during regular business hours, or the non-emergency after-hours
number, (408) 846-0350, to report.
Ruby Diaz from Fleet made field weld repair of CHP broken front gate locking pipe post padlock anchor
LAVP staff installed a men’s restroom urinal divider
CHP 2” mainline repair at PD horse training corral
Park staff overseeded and top-dressed small turf grass between playground and parking lot at CHP
Facilities started repair replacement of SYP restroom door and frame
Three new galvanized trash cans replaced because of vandalized inside restroom cans at Miller Park
Three different repairs made at City Hall of drip irrigation lines were made during the week
A broken irrigation quick coupler was repaired along Santa Teresa Blvd. soundwall
Parks Section Weekly Report September 27, 2019
Load out of Sports Park detention pond debris requiring multiple Recology dumpsters
CHP playground_ old super scooper concrete base removed for installation of replacement unit
Outside graffiti on CHP amphitheater restroom was pressure washed in order to abated
LAVP maintenance yard cleanup and reorganization
Irrigation valve repairs made at CHP
Stolen black Downtown Paseo trash container replaced
Swing chain replaced at Miller Park playground
To report graffiti, please call the
Graffiti Hotline @ (408) 846-0395
12.B.a
Packet Pg. 28 Attachment: PRC Park Operations Report_Oct_2019 (2449 : Status of City Parks)
12.B.b
Packet Pg. 29 Attachment: San Ysidro Park Draft Dir sign Handout 10-8-2019 (2449 : Status of City Parks)
12.B.b
Packet Pg. 30 Attachment: San Ysidro Park Draft Dir sign Handout 10-8-2019 (2449 : Status of City Parks)
12.B.b
Packet Pg. 31 Attachment: San Ysidro Park Draft Dir sign Handout 10-8-2019 (2449 : Status of City Parks)
14.1
Packet Pg. 32 Communication: General Planning Advisory Committee October 1 documents (GENERAL PLANNING ADVISORY COMIMTEE)
14.1
Packet Pg. 33 Communication: General Planning Advisory Committee October 1 documents (GENERAL PLANNING ADVISORY COMIMTEE)
14.1
Packet Pg. 34 Communication: General Planning Advisory Committee October 1 documents (GENERAL PLANNING ADVISORY COMIMTEE)
14.1
Packet Pg. 35 Communication: General Planning Advisory Committee October 1 documents (GENERAL PLANNING ADVISORY COMIMTEE)
