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Destruction of Records 2008-2014BOX RECORD NO. SERIES NO. 5":�. `l5 153 ;tc3 v�l A16a ac5 lfvd Ito+ 31;k 3►3 3-� 1 331 33 Z. 3:33 DESTRUCTION OF OBSOLETE RECORDS INVENTORY Page I of OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA U Jc-,N ci 0- c 3Ct-V A t>- i• Je rc�.ei l CL, Cu,�_rlcStc: / P-r,-L tr j ZINA0.. F _ , R, ^IS �`- e inchc.•. z "� PIP fj'Al G' de fvQc- Re- r � i:S \a 0- � 4, -Js ���e, i� CIL ke C-- is.AenaC- / GL4Zr-&C- v v Inventory completed by ,2n n ," isne r c- Date TLt-I:� Ida n� r-j'S 't2�:1•sG rt� 7111- A')6 I- W (From, To, Dy/Mo/Yr) C:t:f ? ?-is. '6() PFInr C'j 0 C yl,�lJfks�-'l3llf�j$� C 6 + Z -4'1(' �Inr `lfk/fRBf - y/rIno C.O L_ -7--;l--oe M<7 PIZIVI f' "J JAM Cv + Z +qss-'&AT9$ CU + Z -,Zi -09 No n r' '/? lisps CU • 2- I 7-0-0-Z !- :C T y\ I I) i/.tJ1933 - u/ �/14d Cur? 1\i ea-l`- ia�af/IRd c u' z- 17 -w-o? iu 0 I ?'%i n! 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DESTRUCTION OF OBSOLETE RECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS (From, To, Dy/Mo/Yr) LE&A-L P F PiJ) A41 TS OF Aa[il. e knoN 19 } j I Ae li l Le'-IrL A1�AstV2--(1StY1Gt - AFFUoAJt- cF A,i� 1161 BOAC I RGen��r I firms►-��c�A REV'o �2�5 �r 19�-s- no-r�gi<d cDUt �2tuPa 9 (3c-� m z - N4K41�i Rq Y\ ,j -1 S '- + .log AG rN>A I A-&E1311A PEPo fZ 7S 1%�61199d Hsu I194i L�� i4DU�Rrt1Scr�� - ?FFDryIlt1S or pul3c IC�1TtdK sly 19�(- J h�IS?t AG�D(4 I �`FGi�nc� h ��'�OL�S Jon 19i8 . Aon1f9}8 L��'f�l R�v�$-ilS t V\ � - flFi~1bik1 r'rs o� A;3 �lC�-77ax J„ I � 1933 -,1 •,,c IT3. J,3I,4 1519-30,e►R35 July 19?S-3e"'e f?44' 1 JUIU 193b ' �13ne 113a, tAir'-Dr,'- noie")— I9 IS}S I I Inventory completed by o C�'--i Date o8I8 Page-3— of REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU + �I - --Ls--Ok N � ?2twr C- L3 C 0 C U r D. �-11 90 Dft-y_S 7- ,30 0.0 f Z NO CU 1 Z 16 o pig t �r C tJ+ Z -.30 -dc4 !J J Pik( uT— c_o-f 4- $-a(e-o$ IQ aRca�- CU--22 A O P2cckp— U 0 (�/L (A %r C U +`i Zre -0' ,0 0 Pil A Cv+-I R-2,L 0 P'k' A� C-t, , q a-Ze ,v 0 PP- t A T C U- 1 &-2-6 - O�' N 0 r'p-tv'r- Ce 'b"� $'2-b-0c4' No PRIvt7-- 11 RECORD LOCATION vA) "-T irrP U is V AU L::r VA- O L-TT V A-0 t_T IVAJLT VAJt-T V " L-r- R Ffe RX-M I + 0- M'e-kmw tit i-i(e- td&w * 4 Me L+' N12(',1e_ 2"4.w VAu L-T VAvL-T I ✓gv'l.T VAS L-T DESTRUCTION OF OBSOLETE RECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS (From, To, D /Mo/Yr) X -1- lye 116 r- (S o f�Do2n - 1.�79� (��. dF c +nes 7�(G'r�T (��►' � � �q PEPG (-TS eF ArHtotmei r 7o coo,V#- I ciS1I - ( %x L1�C�Rt R�JERTISILA61 - 4 fto,,F lobl RUb R-T - STAFF 2,Er o t2-7— I 1 `t T-T rms A&-uJcu.-ov- �j wty-t( 4", cee.Pn"44 , I m iG'198i I- 19 c�-r► y ��� 117M —1q8z �� `,�-►,al2u J�,c r D �, Iiq 9 j- M b i9 Ro - I �� 3 11ggI (i� I Ce to NP re ; 6-4 CaI4 1- � qe,s (C"'10-t Ad IRGy-19Lj Lt c-AL I��( 2TlS(�t1 Li( -pAapF cf P� i2�(ctgrt(s-✓15 (96 �F-(il� 9 C-O kNTta C r DZ we�i� Riifl t'�IY�r I 1 i (, g PaA b e-u Ct re-. C;("t Inventory completed by Je- rtVII iLV" r-'r' Date o8 1 2-0ue Page of REQUIRED DATE OF CONFIDENTIAL TYPE OF . RETENTION DESTRUCTION YES/NO MEDIA C U + Z $ - t4 08 fJ D P R- ;n T- CCIJ -t L. g -.Po Ai 0 pf- tr► T ctJrL 9-2z-0-g A)o T>KIV� CtJ j 2- S - yz -.(ass C U Sr-)-z) -- tr Ili % coq Aj0 Cv t Z ? - 2b-c$ IJ v I P�2Ev( it G U " 2- (o -" 10? ,,o ( r- GU'f Z IU 0 (a i' cL)-r- A) 6 I pr2 (M r- 14 C-of Z tD-z0-CP L,)-�-Z I ��-z-0-0x NL I P7- 2 I /o z9-oe 1j0 I 11-A- (- 7 -( S I to - .)-F- o' M O I P Q (wr CIj+Z, I (u-aI--)& N(.) I ?fz(({ r- DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD ^ OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS (From, To, Dy/Mo/Yr) FILE ROOM Oath of Office — Childers 13-4-1975 FILE ROOM Statement / Interest — Council — Elected 1-77 to 12-77 FILE ROOM Statement / Interest — Council — Elected 3-76 to 12-76 FILE ROOM Statement / Interest — Council — Elected 2-75 to 12-78 FILE ROOM Statement / Interest — Council Pate — Elected 1-75 to 4-75 FILE ROOM Correspondence misc. 1966, 1967 1966 & 1967 FILE ROOM Legal Advertising 1966 to 1968 FILE ROOM Petitions to Legislative Body 1966 FILE ROOM General Correspondence 1958 & 1959 FILE ROOM Proclamation 1967 FILE ROOM Contracts, misc 1969,72,75,74,76,78,79 1969 to 1979 FILE ROOM Financial, Annual / 1970,83,84,86,89,90,91 { 1970 — FILE ROOM 74, 77, 76, 78 to 1991 ) FILE ROOM Contract — Title Services 7-1-66 6-30-67 FILE ROOM Financial, Annual "Journal" 1973 to 1976 FILE ROOM Financial, Annual Report to State Controller 1975 & 1976 FILE ROOM Petition — parking district 1964 & 1965 FILE ROOM Financial, Annual — Street Report , 1948 to 1963 FILE ROOM Campaign Statements — NON -elected 2001 to 2003 FILE ROOM Campaign Statements — NON -elected 1999 to 2000 Inventory completed by Date 8119/08 Page of REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA T + 6 8-19-08 NO CU + 5 8-19-08 NO CU + 5 8-19-08 NO CU + 5 8-19-08 NO CU + 5 8-19-08 NO CU + 2 8-19-08 NO CU + 4 8-19-08 NO CU + 1 1 8-19-08 NO CU + 2 8-19-08 NO S + 2 8-19-08 NO T + 5 8-19-08 NO 1 8-19-08 NO AU + 7 8-19-08 NO T + 5 8-19-08 NO AU + 7 8-19-08 NO AU + 7 8-19-08 NO E + 9 8-19-08 NO AU + 7 1 8-19-08 NO E + 5 8-19-08 NO E + 5 8-19-08 NO RECORD LOCATION FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM DESTRUCTION OF OBSOLEI_ XCORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF RECORD (refer to retention schedule) Petitions — 1966 Police Records / Logs (NON case / legal) Council Correspondence Dec. 1966 Council Correspondence 1964 & 1965 Correspondence — misc Financial, Annual (bank report) Bonds / bond documentation Correspondence, Clerk memo Correspondence, City Administrator memo Correspondence, Council & Developer Bonds — Industrial Development Revenue Correspondence, misc Correspondence, Land purchase Correspondence, Library Agent Budget Amendments (copies) Correspondence, misc Correspondence, Sewage Plant misc. memos Campaign Statement Ballot Correspondence, Notifications Inventory completed by Date 8/19/08 DATE OF RECORDS (From, To, Dy/MoNr) 1966 1996 & 1997 12/1966 1964- 1965 1978 9/1967 1983 1968 June 1964 1973 to 1974 1983 3-15-66 1 1972 1964 11974 & 1975 Circa 1969 1967 to 1974 1969 1969 1 1969 Page of REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA E+9 n/a CU+2 CU+2 CU+2 AU+7 CL + 10 CU+2 CU+2 CU+2 CL + 10 CU+2 CU+2 CU+2 j AU+2 CU+2 CU+2 CU+5 E+6mos E+2 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 f8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 NO NO NO NO NO NO NO NO NO NO NO NO I NO NO NO NO NO NO NO NO DESTRUCTION OF OBSOLEI- _.ECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF LOCATION RECORD (refer to retention schedule) FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM FILE ROOM Petition (non election) Petition to enact ordinance (election) Correspondence, proposal / Council Financial / Annual deposits Financial / Annual , reports & agreements Contract / Water main & sewer Precint Records — elect. 1967 Committee Campaign records Correspondence, misc Certificate of Election Nomination Papers Permits — temporary trailers Billing records — State & county permits Notifications & Publications Agreements — Gas Tax Usage Agreements — Maintenance Agreements — Traffic signal Agreements — Engineering expenditure Inventory completed by Date 8/19/08 DATE OF RECORDS (From, To, Dy/Mo/Yr) 1967 1967 1964 1966 1967 & 1968 1958 1967 1967 1967 1967 1967 1977 to 1984 1970 to 1979 1973 1951 to 1961 1950 8-31-62 1 1958 to 1960 Page of REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA E + 9 mos E+9mos CU+2 AU+7 AU+7 T+5 E+6mos CU+5 CU+2 T+4 �E+4 CL+2 AU+2 E+2 �T+5 �T+5 T+5 �T+5 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 8-19-08 NO NO NO NO NO NO NO NO NO NO NO NO NO NO NO NO NO NO NO NO DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS (From, To, Dy/Mo/Yr) FILE ROOM Parking Assessment Dist. "1" Copies 1965 FILE ROOM Campaign Statements "yes on G" 1980 FILE ROOM Petitions "Yes on G" 1980 FILE ROOM Referendum — Housing — Measure E & F 1978 FILE ROOM 1978 Campaign Statements Yes on G 1978 FILE ROOM (copies) Elections materials / notifications 1978 FILE ROOM Misc. copies — Measure G 1978 FILE ROOM Ballot Sample 1979 FILE ROOM Election Calendar (booklet) 1979 FILE ROOM Measure I Publications & Notifications 1981 FILE ROOM Notice of Intent PETITIONS 1-9-81 FILE ROOM PETITIONS — General Plan Amendment 6-23-81 FILE ROOM Publications & notifications 1979 Election 11-6-79 FILE ROOM Nomination Papers 11-6-79 FILE ROOM Roster of Voters 1965 FILE ROOM Elections — Notifications & Publications 4-1965 FILE ROOM Nomination Papers 4-1965 FILE ROOM Notifications & Publications — election 1965 4-1965 FILE ROOM PETITION (not dated) Referendum Circa 1965 FILE ROOM Inventory completed by Date 8-19-08 Page of REQUIRED DATE OF CONFIDENTIAL —TYPE OF RETENTION DESTRUCTION YES/NO MEDIA n/a (copies) 8-19-08 NO CU + 5 8-19-08 NO E + 9 mos 8-19-08 NO E + 9 mos 8-19-08 NO CU + 5 8-19-08 NO CU + 5 8-19-08 NO E + 2 8-19-08 NO E + 6 8-19-08 NO E + 2 8-19-08 ( NO E + 2 8-19-08 NO E + 9 mos 8-19-08 NO E + 9 mos 8-19-08 NO E + 9 mos 8-19-08 NO E + 4 ( 8-19-08 NO E + 5 8-19-08 NO E + 2 8-19-08 NO E + 4 8-19-08 NO E+2/E+4 8-19-08 NO E + 9 mos 8-19-08 NO 8-19-08 NO DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS (From, To, Dy/Mo/Yr) CM . rp -- -- - --- I y-7-$C �-T--- -I Ar Devil -i CC -0 I -'v 4(A_-2, I ►K �►rM -icy- 1 11 I I I L.L50q Invento co pleted by Date Page of REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA I I I I I I I DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION (From, To, Dy/Mo/Yr) 4A-2-6 A- 1 1 S5 t o —(r —f;::;3 I I I 1 NW&AkS ►t-- I I - -— Inventory completed by Date Page of CONFIDENTIAL TYPE OF YES/NO MEDIA I DESTRUCTION OF OBSOLETE RECORDS INVENTORY Page of RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA (From, To, i D /Mo/Yr) �A A-i LA -a 1 PM n.I1-'E0 1 I -. I I I ~6. CEZ 15 aro -� I I I I I I D� » I d-al - D l;R-10 - I I I I I I s�� I• ,I-8� I I I I I I c�ro I - y -gq I I I I Inventor com 1 ted by Date ,(�► DESTRUCTION OF OBSOLETE RECORDS INVENTORY Page of RECORD OFFICE OF RECORDnME & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA (From, To, Dy/Mo/Yr)- I _ : ��t 4A rn I kfas-1 .I -� I I I SAS ��n�l i, l-�S�PyOI I TPcMP►� nl; I �_Rn I t W qq i.' m Ktr o-" I I \[1 u - I t__ ILA ON It$ 4 o�I I�. 6 - aal - _ o tF-G I'5-as-gam_ �V Inventory com eted by :._ -4PA-1- . p Lfahu Date �J RECORD LOCATION DESTRUCTION OF OBSOLETE RECORDS INVENTORY OFFICE OF RECORD/TTTLE & CONTENT OF RECORD (refer to retention schedule) - in, � I =L6 DATE OF RECORDS (From, To, Dy/Mo/Yr) REQUIRED DATE OF RETENTION DESTRUCTION (a.,) I lo--►a - Rom. � I i Invent con}pleted by T• � (F-N J, A S f- L Date 9 Its Page of CONFIDENTIAL TYPE OF YES/NO MEDIA A DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED LOCATION RECORD (refer to retention schedule) RECORDS RETENTION (From, To, Dy/Mo/Yr) VAvLT" TAPE rtrrrq b D��5 VAU t-T I C � r2QPcc��t�nC� �E : s� Fr rcd+T rtou� c�t����y tg�6 - Rb� �� U r L vow i T I �a3�r2:�jr�sl�'nG� (Z : ALLAW-, Nei CO 19 :7 1 - 1T7?_ I c•'j 2 U Av LT- I Pc--n no 1, S r2 611 /"4eAr��'s rr--1-6m 1 `I 3 ( I `7' non TTtS VAULT I C-W)TRAcT-SwrrH S.1nrnCtAaAVcytniL, rqm w I IIR73'-1-1 I Tf 5 Tp-k(—tk aC'na0 I Eu66Ams I VAU-T I ,e��Lc (Z: J6,nr C�U"r-4L- rr'MnY,CS Ld1rh- a I GU f Z 1 ncRca) t+(LL 2e UjAsre4m-rm)2 7TZr�l rrr��T I I V Pr-dL-T I ��L. fYi� UEtTLVS 1 L1 C1 - 11u$LkC IkQ-r II99c7 I CJ+ VA J LT I 'c-t"( TO/l fe laskr w-4p-r Vi`I J I C U � vau . ,'4 6,(r gIr'N ct)'\'-1 1q`t< I cu'z- \VA') T I � ,a��Ts � �Wc� ar�� 1 �1r ��1 �r� 1 � G,ao eQ,�`1 1I -AaO I c o, Z • --r" jSQPV-XTWIe 70CS I,KeQE C. cx ,Aa i�917a4t��si A�eS ii� aF npUpep I 14 1�' (c(�� I �° tit 10 ": J � I I I I I I I I Inventory completed by Date Page _ of DATE OF CONFIDENTIAL TYPE OF DESTRUCTION YES/NO MEDIA rI-I`r•--4z8 Nv 7#1967 II-14-2,368 1 N0 OR-( nr 11-t2-2ae ' I NC) Prt(" f I I t`t P2( ), rr I I- Zoo '? It-I�-wed I I �0 I 1 I'JZ«i II- l9-LSAJB' � 1.5C7 I I 1(-PlZcnt- u—l5 pp-IV'T li-iY-ug SHr����D I ie;� I %(trNT- II-P�rvtT- 5- a-Coc? I /J O�- DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS (From, To, Dy/Mo/Yr) HP, F; It �•s 1����ncJtc� endo. 'Zeeckxs �Ja�-bac 2W6 J. e ,b�� anon 1+R Ric ut w a I e^a�,►�,-r-i't I ���,`u Jr�+. �oaR FtiZ�Ir l��:r.l Q ev�clla � �Yc11�� I.JnN-f�. �O'I tF k Fr le Zut ," I S ne.- W., C S Rwu �! � t zo I I 0.3u,'O x�4v�- I j- zoro - W 4ll 1 14iZ rle Z)omI PA' SS po (LT 7P-0, ns M IMLC (-S-WLE[OA---D� 1, Ian, 0J ore 1 I Et'VL (�-► IPP_ (�.�at�M11 P i�SS P v VL i T►2A-Y1.S N � 7�!'t3tS CS H r2 � DAE� � I Je n - � c. c� I 1 +Fa q le tnl I P►RS5 PojLT co tAz Po,0br-iAQ4E CS jaebDtE� I 2L) i o I t L C Roo rubk ( AGe O�4 QVoAM ' i IJAA-Dec a010 I I I I I Inventory completed by Date Page of REQUIRED DATE OF CONFIDENTIAL TYPE OF ` RETENTION DESTRUCTION YES/NO MEDIA CU+L C U -4 C.0 + L CL) *L 3e�- �aWS Cu+ � [' _0 * .� �� ur Pa-t ?(Z-4 u T- P lZt m T- PP-tA -( P2, r DESTRUCTION OF OBSOLETL ..ECORDS INVENTORY Page of RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA Vault Contract — Specialty Concrete 2001 _ T+5 10/30/2008 No Print Vault Contract — Universal Field Services, Inc. 2001 T+5 10/30/2008 No -Print Vault Contract — James R. Free dba Urban Land Research 2001 T+5 10/30/2008 No Print Vault Contract — The Don Chapin Company 1999-2000 T+5 10/30/2008 - -No Print Vault Contract — Golden Bay Construction, Inc. 1999-2000 T+5 10/30/2008 No Print Vault Contract Conco West, Inc. 1998-1999 T+5 10/30/2008 No . Print Vault Contract — Art Segura EnviroScape 1999 T+5 10/30/2008 No Print Vault Contract — Lone Star Landscape, Inc. 1998-1999 T+5 10/30/2008 No Print Vault Contract — Peoples Associates 1995 T+5 10/30/2008 No Print Vault Contract — Syserco, Inc. 1999 T+5 10/30/2008 No Print Vault Contract — The Carpet Outlet 1999 T+5 10/30/2008 No Print Vault Contract— The G.B. Group, Inc. 1907-1998 T+5 10/30/2008 No Print Vault Contract — Pacheco Overhead Door 2002-2003 T+5 10/30/2008 No Print Vault Contract = Osborne Painting & Decorating 2002 T+5 10/30/2008 No Print Vault Contract — Merrill+Befu 2000-2001 T+5 10/30/2008 No Print Vault Contract — Johnson & Sons Painting 2002 T+5 10/30/2008 No Print Vault Contract — Guy's Heating 2002 T+5 10/30/2008 No Print Vault Contract - Golden Bay Construction, Inc. 2002 T+5_ 10/30/2008 No Print Vault Contract — Frantzich Construction, Inc. 2002 T+5 10/30/2008 No Print Vault Contract — Arellano Painting 2002 T+5 10/30/2008 No Print Vault Contract — AC Painting 2002 T+5 10/30/2008 No Print Vault Contract - RGW Constructions, Inc. 2001-2002 T+5 10/30/2008 No Print Vault Contract — Sanco Pipelines, Inc. 2001 ' T+5 10/30/2008 No Print Vault Contract — Revenue & Cost Specialist, LLC 1999 T+5 10/30/2008 No Print Vault Contract — Pacific Geographic -Systems 1998 T+5 10/30/2008 No Print Vault Contract — Crossroads Software 1999-2000 T+5 10/30/2008 No Print Vault Contract — Nichols, Vallerga & Associates 1999 T+5 10/30/2008 No Print Vault Contract = Nichols Consulting Engineers, Chtd. 1999 T+5 10/30/2008 No Print Vault Contract - Shimada Landscape,_ Inc. 2002 T+5 10/30/2008 No Print Vault Contract — Tomasello's Floor Covering_& Interiors 2002 T+5 10/30/2008 No Print - Vault Contract — Traffic Data Systems/Service 2000 T+5 10/30/2008 No Print Vault Contract — Val's Plumbing & Heating 2002 T+5 10/30/2008 No Print Vault Contract — Margaret R. Thompson dba Winning Grants, 2001 T+5 10/30/2008 _ - _ No Print Vault Contract — Bucknam and Associates 2002-2003 T+5 10/30/2008 No Print Vault Contract — Clark Pest Control _ _ 2002-2003 T+5 10/30/2008 No Print Vault Contract = Duran & Venables, Inc. 2001. T+5 10/30/2008 No Print Inventory completed by Susan Johnson Date 10/30/2008 RECORD LOCATION Vault Vault Vault Vault Vault Vault Vault Vault Vault Vault_ Vault Vault Vault Vault Vault Vault Vault Vault �. Vault Vault Vault Vault I Vault Vault Vault Vault Vault Vault Vault Vault Vault Vault Vault Vault Vault DESTRUCTION OF OBSOLETE RECORDS INVENTORY Page of OFFICE OF RECORD/TITLE & CONTENT OF RECORD (refer to retention schedule) Contract — Robert Elia Contract — Godbe Research & Analysis Contract — JoAnn Wexler Contract — Hugh Holden Contract — John 'Sergio Fisher & Associates Contract — Carla Turner Contract — RPIBio Gro Contract — Centeno, Silvia and Ruben Contract — Bank.of America Contract — Davey Tree Contract — Tom's Tree Service Contract — J. Arnaz Tree Service Contract — Shamrock Services Contract— Golden Bear Arborists Contract — Linda A. Norwood Contract — Monterey Regional Compliance Service Contract — Joe Barberi Contract — J.J.R. Construction, Inc. Contract — J.R. C1ark'Company Contract — Pacific Municipal Consultants, Inc. Contract — Community.Service Consulting Group Contract — Central Electric Co. Contract — GTE/Mobilnet (Mobile Date Communications Service) Contract — RGW Construction Contract — Earth Syste_ms'Consultants Contract — Hanna & Brunetti Contract = JB & Associates (Sukla De) Contract- Ranger Pipelines, Inc. Contract — Sierra Pavement Asphalt Maintenance Contract — Arora Software,_Inc. Contract — GSE Construction Contract — Monterey Peninsula Engineering Contract — Pacific Security Fence . Contract = Pacific Underground. Construction, Inc. Contract - Arellano Painting Inventory completed by Susan Johnson Date 10/3(" 'Q DATE OF RECORDS 2001-2002 1999_ 1998-1999 2001 2002 2001-2002 1999-2000 1999-2000 1996-2000 1997 2001 12000 1 2000-2001 1999 1998-2001 1999 1998-1999 1996-1997 1996-1997 2000 2000-2002 1999-2000 19964 997 REQUIRED RETENTION T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 DATE OF DESTRUCTION 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 _ 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 10/29/2008 CONFIDENTIAL YES/NO No No No No No No No No No No No No No No No No No No No - No No No I No 1999-2000 T+5 10/30/2008 I, No 2000-2002 T+5 10/30/2008 No 2002-2001 T+5 10/30/2008 No 1_2_001 T+5 10/30/2008 No 2000-2001 T+5 10/30/2008 No 2001 T+5 1 10/30/2008 No 1998-1999 T+5 10/30/2008 No 1999-2000 T+5 10/30/2008 No 2000-2001 T+5 10/30/2008 No 2000-2002 T+5 10/30/2008 No 1998-2000_ �, T+5 10/30/2008 No 1999 T+5 10/30/2008 No TYPE OF MEDIA Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print_ _Print I Print Print Print Print Print Print - Print Print Print Print Print Print Print DESTRUCTION OF OBSOLETL ..ECORDS INVENTORY Page of RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA Vault Contract — Nancy Grieves 2002 T+5 10/30/2008 No Print Vault Contract — Pacific Mechanical Corporation 2001-2003 T+5 10/30/2008 No Print Vault Contract — Terminix International 2003 T+5 10/30/2008 No Print Vault Contract — TJKM Transportation Consultants 1998-1999 T+5 1111412008 No Print Vault Contract — Durham Communications, Inc. 2000-2001 T+5 l l/17/2008 No Print Vault Contract — TFP, Inc. 1996-1997 T+5 1 l/17/2008 No Print Vault Contract — Peek Traffic Signal Maintenance 1998-2001 T+5 11/17/2008 No Print File room Contract — Uniface, Inc. 1984 T+5 11/17/2008 No Print File room Contract — Santa Clara County 1965-1976 T+5 11/17/2008 No Print File room Mantelli, Bert — Staff reports, public notices, copy of 1975-1984 CU+2 11/17/2008 No Print resolution and copies of ordinances File room Telemetry System — Staff report, letter, public notice 1984 CU+2 11/17/2008 No Print File room Select Street System —Misc. correspondence, copy of 1970-1977 CU+2 11/17/2008 No Print resolution File room Park Development Fees — Staffreport, copies of 1965-1986 CU+2 11/17/2008 No Print resolutions -and copies of ordinances File room Casa Loma Estate — Misc. correspondence 1962-1964 CU+2 11/17/2008 No Print File room Jail Facility — Misc. correspondence, staff reports 1965-1982 CU+2 11/17/2008 No Print File room Solicitations = Staff reports, misc. correspondence, 1985-1990 CU+2 11/17/2008 No Print public notice, copy of ordinance File room Crossing Guards — Misc. correspondence 1978-1985 CU+2 11/18/2008 No Print File room Filice, Joe — Misc. correspondence 1995 CU+2 11/1:8/2008 No Print File room Median Project — Staff reports, misc. correspondence, 1963-1999 CU+2 11'/1;8/2008 No Print copies of resolutions, presentations File room Joint Sewer Facility — Misc. correspondence, feasibility 1958-1989 CU+2 11/18/2008 No Print reports, staff reports, damage waivers, invoices File room Alan Viarengo — Misc. correspondence 2004-2006 CU+2 11/18/2008 No Print File room Ground Water Charges — Misc. correspondence 1975-1993 CU+2 11/18/2008 No Print File room County Communications — Misc. correspondence 1968-1981 CU+2 11/1!8/2008 No Print File room Flags — Misc. correspondence, certificates 1975-2005 CU+2 11/18/2008 No Print File room Carnivals — Misc. correspondence, insurance 1980-2005 CU+2 11/18/2008 No Print certificates File room Museum — Public notice, misc. correspondence, staff 1985-1993 CU+2 11/18/2008 No Print reports, copies of resolutions File room City property for sale — Misc. correspondence, public 1967-1991 CU+2 11/19/2008 No Print notices, staff reports, Option Agreement Inventory completed by Susan Johnson Date 11/19/2008 DESTRUCTION OF OBSOLETE RECORDS INVENTORY Page of RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Animal Control— Misc. correspondence, reports, 1965-2000 CU+2 11/19/2008 No Print -copies of resolutions, copies of ordinances, public notices File room Gavilan College — Misc. correspondence, copies of 1964- CU+2 11/19/2008 No Print resolutions, presentations, staff reports File room Contract — Animal, Services Agreement with Humane 2001-2003 T+5 11/19/2008 No Print Society of Santa Clara Valley File room Contract— Gavilan College 2001-2002 T+5 11/20/2008 No Print File room Street lighting— Staff reports, public notices, misc. 1961-1999 CU+2 11/20/2008 No Print correspondence, copies of resolutions File room Contract — County of Santa Clara 1966 T+5 11/20/2008 No Print File room Contract — Howard Electric, Inc. 1981 T+5 11/20/2008 No Print File room Contract — Pacific Gas & Electric (PG&E) 1996 T+5 11/20/2008 No Print File room Seventh Street Extension — Misc. correspondence, 11965-1967 I CU+2 111/20/2008 I No Print reports I File room League of California Cities— Misc. correspondence 1989-2005 CU+2 11/20/2008 No Print File room Atlantic Richfield Company— Misc. correspondence 1968 CU+2 ' 11/20/2008 No Print File room I Alleys — Misc. correspondence, public notices, copies CU+2 No Print staff of resolutions, reports 11968-1979 I 111/20/2008 I I File room I Deeds/Grants/Right-of-Ways — Misc. correspondence, CU+2 No Print staff reports, copies of resolutions 11938-1991 I 111/20/2008 I I File room Henry Miller Trust Fund — Misc. correspondence, copy 1962-1971 CU+2 No Print I of resolution I I 111/21/2008 I I File room Truck Routes — Misc. correspondence, staff reports, 1977-2005 CU+2 11/21/2008 No Print public notices, copies of resolutions, copies of ordinances File room 'Miller Park— Misc. correspondence; staff reports, grant 1964-1966 CU+2 11/21/2008 No Print application information, copies of resolutions, appraisal report File room City Parks - Misc. correspondence, staff reports, public 1972-2005 CU+2 11/21/2008 No Print notices, master plan drafts, copies of resolutions, copies of ordinances Fileyoom Contract— Valley'_Crest Landscape, Inc. 1996-1997 T+5 1� 11124'/2008 No Print File room Contract — California Conservation Corps 1999 T+5 1 11/24/2008 No Print File room Contract — Hanna & Brunetti 1 1995 1 T+5 f 11/24/2008 1 No Print File room Contract = Boulder Rocks 1998-1999 T+5 11/24/2008_ No Print Inventory completed by Susan Johnson Date 11/24/2008 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE &CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS File room Grant — State of California Department of Parks and 19914992 Recreation — Renz Park and Butcher Park - Completion date 1992 File room Contract — Robert Quatman, Inc. 1979 File -room Contract — Farotte Construction Company 1976 File room Contract — Beals Landscape Architecture, Inc. 1996-1997 File room Preliminary Report for Sunrise Park — Park completion 1985 date 2006 File room Weed Abatement — Public Notices, staff reports, misc. 1981-2005 correspondences, copies of resolutions, copies of ordinances File room _ _ Contract — Roberts Tractor Service 2002 File room Taxicabs — Copies of resolutions, public notices, misc. 1947-1994 correspondence, .staff report, copies of ordinances File room Gentry International, Inc. — Misc. correspondence, staff 1979-1982 reports File room Bicentennial Programs/Funds — Staff reports, misc. 1976 correspondence File room Facilities Use & Rental Fees — Misc. correspondence, 1977-1982 staff reports. File room Electric Energy Purchase — Staff report, misc. 1997-1998 correspondence File room Pacific Gas & Electric (PG&E) — Misc. correspondence 1947-2004 not related to Franchise Agreement, public notices, copies of ordinances, copies of resolutions File room Street Numbering System — Public notices, copies of 1962-1982 ordinances, staff reports, misc. correspondence File room Baylands Plan —Misc. correspondence 1970 File room City Anniversaries/Celebrations — Misc. 1995-2000 correspondence File room Pajaro River— Staff reports, misc. correspondence, 1965-1999 flood control reports, public notices File room Census (State) — Misc. correspondence 1965-2005 File room ABAG — Misc. correspondence, copies of resolutions, 1968-2004 staff reports, petition Inventory completed by Susan Johnson Date 11/26/2008 Page of REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+5 11/24/2008 No Print T+5 11/24/2008 No Print T+5 11/24/2008 No Print T+5 IIi24/2008 No Print CU+2 1.1/24/2008 No Print CL+2 11/25/2008 No Print T+5 11/25/2008 No Print CU+2 11/26/2008 No Print CU+2 11/26/2008 No Print CU+2 11/26/2008 No Print CU+2 11/26/2008 No Print CU+2 11/26/2008 No Print CU+2 11/26/2008 No Print CU+2 11/26/2008 No Print CU+2 11/26/2008 No Print CU+2 11/26/2008 No Print CU+2 I1/26/2008 No Print CU+2 11/26/2008 No Print CU+2 11/26/2008 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY Page of RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Subdivision Standards/Fees — Misc. correspondence, 1957-1997 CU+2 12/1/2008 No Print copies of resolutions, copies of ordinances, staff reports, public notices File room Department of Transportation — Public notices, misc. 1968-2003 CU+2 12/l/2008 No Print correspondence, copies of resolutions, staff reports File room Underground Utilities — Copies of resolutions, copies 1967-2004 CU+2 I2/1/2008 No Print of ordinances, public notices, misc. correspondence, staff reports File room Gilroy Golf Course — Misc. correspondence, staff 1967-2002 CU+2 1,2/1/2008 No Print reports File room Contract — Hewell & Sheedy Construction, Inc. 1900 _ T+5 12/1/2008 No Print File room Contract — Ledyard Company 1990 T+5 12/1/2008 No Print File room Contract — Harry Cadwalader 1984-1985 T+5 12/1/2008 No Print File room Contract — Frank Murphy 19804984 T+5 12/1/2008 No Print File room Contract — Gilroy Golf and Country Club 1960-1985 T+5 12/l/2008, No Print File room Contract — Economics Research Associates (ERA) 1 1999 T+5 12/1%2008 No �_ Print File room Peterson Rezoning — Public notices 1978 CU+2 12/2/2008 ' No Print File room Social Security — Misc. correspondence 1963-1991 CU+2 12/2/2008 No Print File room Postal Services — Misc. correspondence 1975-1983 CU+2 12/2/2008 No Print I File room I Urban Water Management Plan — Public notices, 2004-2005 CU+2 No Print copies of resolutions, staff reports I I 112/2/2008 I I File room Pieters-Wheeler Seed Company — Public notices, copy 1972 I CU+2 12/2/2008 No Print of resolution I, I I I File room I Contel of California— Misc. correspondence, copy of 1965-1985 CU+2 No Print resolution I 112/2/2008 I I File room Wheeler Center— Public notices, misc. correspondence 1978-1988 CL+10 12/2/2008 1 No ji Print File room I Migrant Labor Camps — Staff reports, public notices, CU+2 No Print misc. correspondence, 119754995 I 112/2/2008 I II File room I Drug/Alcohol Prevention — Misc. correspondence, CU+2 No Print public notices, copies, of resolutions 11974-2000 I 112/2/2008 I File room Traffic Safety/Control — Misc. correspondence, staff 1978-2002 CU+2 12/2/2008 No Print reports, copies of resolutions, copies of ordinances, public notices, petition File room Budget —Misc. correspondence, copies of resolutions, 1979-2005 CU+2 12/3/2008 No Print public notices I' File room Administrative Code _ Copies of ordinances, copies of I' 1980-2006 CU+2 12/2/2008 No Print resolutions; staff reports, misc, correspondence I! I I I I Inventory completed by Susan Johnson Date 12/3/" RECORD LOCATION File room File room File room File room File room File room File room File room File room File room File -room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETE ,,.-ECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS Computer System & Equipment — Staff reports, misc. 1985-1999 correspondence, public notices, reports Contract — Info Solutions 1994 Contract — Unisys Corporation 1988-1994 Cable Television — Staff reports, misc. correspondence, 1965-1999 copies,of resolutions, copies of ordinances, public notices Contract — Innovative Technologies, LTD. .2003 Mobile Homes — Staff reports, copy of resolution, copy 1970-1982 of ordinance Industrial Development — Misc. correspondence, staff 1961-1986 reports, misc. correspondence, copies of resolutions, copies of ordinances, public notices Frisone, Larry— Staff reports, misc. correspondence 1971-1986 Luchessa Avenue Railroad Crossing— Misc. 1966-1972 correspondence Gilroy Medical Center— Copies of ordinances, public 1964-1990 notices, copy of resolution, misc. correspondence, staff report Airports — Misc. correspondence, staff reports 1984-1992 City Treasurer — Staff report 1996 Gilroy Development Company— Staff report, misc. 1966-1969 correspondence Parks and Recreation — Misc. correspondence, staff 1992 report, copies of resolutions Deputy City Clerk — Staff reports 1988-1998 Southern Pacific Transportation — Staff reports, misc. 1962-1978 correspondence Chamber of Commerce — Misc. correspondence, staff 1974-1997 reports Signalization — Staff reports, misc. correspondence, 1974-2004 public notices Tax Rates — copies of ordinances, public notices, staff 11974-11998 reports, misc. correspondence, copies of resolutions Street/Alley Improvements — Staff reports, copies of I971-1996 ordinances, misc. correspondence, public notices Inventory completed by Susan Johnson Date 12/9/2008 Page of REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 12/4/2008 No Print T+5 12/4/2008 No Print T+5 12/4/2008 No Print CU+2 12/4/2008 No Print T+5 12/4/2008 No Print CU+2 12/4/2008 No Print CU+2 12/4/2008 No Print CU+2 12/4/2008 No Print CU+2 12/5/2008 No Print CU+2 12/5/2008 No Print CU+2 12/5/2008 No Print CU+2 12/5/2008 No Print CU+2 12/5/2008 No Print CU+2 12/5/2008 No Print CU+2 12/5/2008 No Print CU+2 12/9/2008 No Print CU+2 12/9/2008 No Print CU+2 12/9/2008 No Print CU+2 1'2/9/2008 No Print CU+2 12/9/2008 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY Page of RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Contract- George Renz Construction 1971-1977 T+5 12/9/2008 No Print File room Contract - Santa Clara County Transit District 1983 T+5 12/9/2008 No Print File room Contract - Granite Construction Company 1982-1983 T+5 12/9/2008 No Print File room Contract - Piazza Construction Company, Inc. 1983 T+5 12/9/2008 No Print File room Contract = Santa Clara County 1981 T+5 12/9/2008 No Print File room Contract - Raisch Construction Company 1989 T+5 12/9/2008 No Print File room Contract - Grade -Way Construction 1987 T+5 12/9/2008 No Print File room Llagas Creek Watershed Project - Public notices, staff 1963-1995 CU+2 12/9/2008 No Print reports, misc. correspondence, copies of resolutions, petition File room Contract - San Martin Sales Company 1957-1958 T+5 12/10/2008 No Print File room Contract- Santa Clara Valley Water District 1987-1988 T+5 12/,10/2008 No Print File room Sewer Service Rates - Misc. correspondence, copies of 1958-2003 CU+2 12/10/2008 No Print resolutions, staff reports, copies of ordinances, public notices I File room Records Management - Copies of resolutions, staff 1967-2003 CU+2 12/10/2008 No Print reports, misc. correspondence I I I I I File room I Cardrooms —Misc. correspondence, public notices, CU+2 12/10/2008 No Print staff reports, copies of resolutions, copies of ordinances 11980-2003 I I I File room Records Management Retention Guidelines 1967 S+4 12/10/2008 No Print File room Abandoned Vehicles Program - Misc. correspondence, 1973-2001 CU+2 12/10/2008 No Print public notice, staff reports, copies of resolutions, copies of ordinances File room Inter -City Council - Misc. correspondence 1976-1987 CU+2 12/10/2008 No Print File room Street Abandonments/Vacations - Public notice, staff 1966-2004 CU+2 12/10/2008 No Print reports,: misc. correspondence, copies of resolutions, copies of ordinances File room Contract - Cole, Raywid & Braverman LLC 2002 T+5 12/15/2008 No Print File room Contract - Contrex_ 19904999 T+5 12/16/2008 No Print I File room I Drug/Alcohol Prevention - copy of Statement by 1995 CU+2 No Print -, Domestic Nonprofit Corporation from State of CA I 112/17/2008 I I I File room I Contract - County of Santa Clara Health Department T+5 No Print Bureau of Drug Abuse Services 11989 I 112/17/2008 I I File room Contract - The Bridge Counseling Center 1995 T+5 12/17/2008 No Print I File room I Contract - South County Alternatives Drug Abuse and 1973-1976 I T+5 No Print Crisis Center 112/17/2008 I I Inventory completed by Susan Johnson Date 12/1'7 DESTRUCTION OF OBSOLETE ,,ECORDS INVENTORY Page of RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Contract — Central Roofing 1982 CL+10 1/6/2009 No Print File room Contract — Enterprise Electric 1982 CL+10 1/6/2009 No Print File room Old City Hall — Lease agreements— Gilroy Historical 1980 CL+10 1/7/2009 No Print Society, Hoffman & Associates, Edward J. Lazzarini and Frederick F. Lombardi, and Russell and Nancy Hendrickson File room Old City Hall — Misc. correspondence, public notices, 1984 CU+2 1/7/2009 No Print copies of resolutions, File room Contract — Perma Green Hydroseeding 2002 T+5 1/8/2009 No Print File room Contract — Perma Green Hydroseeding 1996-1997 T+5 1/8/2009 No Print File room Las Animas Veterans Park — Misc. correspondence, 1994-2006 CU+2 1/8/2009 No Print staff reports, public notices, copies of resolutions File room Contract — Munkdale Bros. Inc. _ _ 1988 T+5 1/8/2009 No Print File room _ Contract — Cal Clay Corporation 1982 T+5 1/8/2009 No Print File room Paying Agency Agreement — Misc. correspondence 1959-1991 CU+2 1/9/2009 No Print File room Contract — Bank of America 1981 T+5 1/9/2009 No Print File room Census (Federal) — Misc. correspondence 1970-2001 CU+2 1/9/2009 No Print File room Itinerant Merchants, Etc. — Copy of ordinance, staff 1970-1999 CU+2 1/9/2009 No Print reports, copy of resolution, public notices File room Gilroy Elks Lodge — Misc. correspondence, staff 1967-1983 CU+2 1/9/2009 No Print reports, public notices File room Bollenbacher & Kelton — staff reports, misc. _ 1967-1974 CU+2 1/9/2009 No Print correspondence, copy of resolution, File room Contract — Ernest Brooks 2002 T+5 1/9/2009 No Print File room Contract — Prestige Investigations 2003 T+5 1/9/2009 No Print File room Contract — South Valley Systems Resources 2002-2003 T+5 1/9/2009 No Print File room Contract — FasTrack Fleet Management Software 1997-1999 T+5 1/12/2009 No Print Service Agreement File room Claims — Staff reports 1986-2006 CU+2 1/13/2009 No Print File room Agricultural Wastewater Facility— Copies of 1976-1991 CU+2 1/13/2009 No Print resolutions, copies of ordinances, public notices, staff reports, misc. correspondence File room Contract — Dan Caputo Company 1980 T+5 1/13/2009 No . Print File'room Contract — J. B. Gilbert & Associates 11979 T+5 1/13/2009 No Print File room Contract — Granite Construction Company 1�976 T+5 1'/13/2009 No Print File room Contract — George C. Renz Construction Company 1974 T+5 1/13/2009 No Print File room _ Contract — Rain for Rent 1986-1992 T+5 1/13/2009 , No Print Inventory completed by Susan Johnson Date 1/13/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF LOCATION RECORD (refer to retention schedule) File room Contract — Cal -Coast Irrigation, Inc. File room" Contract — Granite Construction Company File room Office of Emergency Services — Misc. correspondence, public notices, copies of resolutions, staff reports File room Contract — State of California Specialized Training Institute File room Contract — State of California 2003 Emergency Management Performance Grant File room Contract — Val's Plumbing & Heating, Inc. File room Contract — Best Roofing & Waterproofing, Inc. File room Civic Center Complex — Misc. correspondence, public notices, copies of resolutions, staff reports File room Contract — Perma-Green Hydroseeding, Inc. File room I Employee Pay Plan — Copies of resolutions, staff. reports, copies of ordinances, misc. correspondence File room Human Resources Department — Misc. correspondence, staff reports, copies of resolutions, copies of ordinances, public notices File room Contract — Craig, Pratt & Associates File room Contract — Western Temporary Services File room Gilroy General Plan — Public notices, copies of resolutions, copy of ordinance, misc. correspondence, staff reports File room Contract — Freitas & Freitas File room Contract — Duncan & Jones File room Contract — Melvin Lee Associates File room 'Contract— William Spangle:& Associates File room Contract — Earth Metrics Incorporated File room Uvas Park Drive — Misc. correspondence, staff reports, I copy of ordinance, public notices, petition, maps File room Contract — William G. Bloomquist File room Contract — Granite Construction Company File room Contract — MacKay & Somps, Civil Engineers File room Housing Authority (County) — Staff reports, misc. correspondence, copies of resolutions, public notices, copy of ordinance, petition Inventory completed by Susan Johnson Date 1/21/2009 Page of DATE OF REQUIRED I DATE OF CONFIDENTIAL TYPE OF RECORDS RETENTION DESTRUCTION YES/NO MEDIA 1987 T+5 1/14/2009 No Print 1980-1985 T+5 1/14/2009 No Print 1966-2002 CU+2 1/14/2009 No Print 1986 T+5 1/14/2009 No 2003 CL+5 1/14/2009 1 No 2003 T+5 2003 T+5 1976-2003 I CU+2 1995-1996 T+5 1983-2006 I CU+2 1969-1992 I CU+2 2001 1992 1973-2006 1985-1990 1978 1996 1975 1974 11978-1988 1980 1979 1978 1970-1994 T+5 T+5 CU+2 I T+5 T+5 T+3 T+5 T+5 CU+2 T+5 T+5 T+5 CU+2 1/14/2009 I No 1/14/2009 No 11/14/2009 I No 1/15/2009 No 1/15/2009 No 1/16/2009 1/16/2009 1/16/2009 1/20/2009 1/20/2009 1/20/2009 1/20/2009 1/20/2009 1/20/2009 1 1/21/2009 MW Print Print Print Print Print Print Print I Print No Print No Print No 1 Print No Print No Print No Print No Print No Print No 1 Print 1/21/2009 No Print 1/21/2009 No Print 1/21/2009 No Print 1/21/2009 No Print DESTRUCTION OF OBSOLETL s.ECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS File room Elections (Municipal) — Misc. correspondence, public 1973-1998 notices, copies of resolutions File room Commissions/Boards — Public notices, staff reports, 1995-2006 misc. correspondence, copies of resolutions, copies of ordinances File room Mid -Decade Census — Misc. correspondence, staff 1974-1983 reports File room Contract — Santa Clara County 1975 File room Gilroy Historical Society — Public notices, staff reports 1973-1995 File room, Kern Avenue Water Line — Staff reports, misc. 1967-1969 correspondence File room LoBue, Vic — Misc. correspondence, public notices, 1975-1987 staff reports File room Triton Museum — Misc. correspondence 1981 File room Auto Wrecking & Salvage Operation— copies of 1967-1987 resolutions, misc. correspondence, staff reports, public notices File room Lease agreement — Frank Robinson and Jesse Abbott 1967 File room Nuclear Plants/Testing — misc. correspondence, copy of 1986-1996 resolution File room Howson's Inc. — misc. correspondence, public notice, 1988-1990 copies of resolutions, staff reports File room Chestnut Street Extension (North) — misc. 1966-1972 correspondence, public notice, petitions File room Ambulance Services — copies of resolutions, copies of 1,964-2001 ordinances, staff reports, public notices File room Contract — Stephens & Poletti Ambulance, Inc. 1990-1995 File room Variance Requests — public notices, staff reports, 1973-2000 copies of resolutions, misc. correspondence File room Water Pressurization Project — misc. correspondence, 1961-1971 staff reports File room Contract — William E. Errek 1969 File room Wheeler Hospital — misc. correspondence, public I978-1990 notices, staff reports, copy of ordinance, petitions File room Zoning Ordinance — staff reports, public notices, copies I970-2006 of ordinances, misc. correspondence, copies of resolutions, petition Inventory completed by Susan Johnson Date 1/23/2009 Page of REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 1/21/2009 No Print CU+2 1/21/2009 No Print CU+2 1/22/2009 No Print T+5 1/22/2009 No Print . CU+2 1/22/2009 No Print CU+2 1/22/2009 No Print CU+2 1/22/2009 No Print CU+2 1/22/2009 No Print CU+2 1/22/2009 No Print T+5 1/22/2009 No Print CU+2 1/22/2009 No Print CU+2 1/22/2009 No Print CU+2 1/22/2009 No Print CU+2 1/22/2009 No Print T+5 1/22/2009 No Print CU+2 1/23/2009 No Print CU+2 1/23/2009 No Print T+5 1/23/2009 No Print CU+2 1/23/2009 No Print CU+2 1/23/2009 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY Page of RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Gilroy Unified School District — public notices, copies 1974-2006 CU+2 1/27/2009 No Print of resolutions, copies of ordinances, staff reports, misc. correspondence, petition File room Santa Clara Valley Water District — staff reports, public 1970-2007 CU+2 1/29/2009 No Print notices, misc. correspondence, copies of resolutions, copies of ordinances, water reports File room Contract — Santa Clara Valley Water District 1978-1988 T+5 1/30/2009 _ No Print File room Contract — Arcadia Development Company 1974 CL+10 1/30/2009 No Print File room Santa Teresa Boulevard— misc. correspondence, staff 196571996 CU+2 1/30/2009 No Print reports I File room Santa Clara County Library Commission — staff 1987-1988 CU+2 1/30/2009 No Print reports, misc. correspondence I File room Infrastructure Task Force — staff report 1993 CU+2 1/30/2009 No Print File room Gas Tax Funds — misc. correspondence, staff reports, 1967-1982 CU+2 1/30/2009 No Print File room Chiesa, M. — staff reports, misc. correspondence 1967-1983 CU+2 1/30/2009 No Print File room First Baptist Church — staff reports, misc. 1971-1975 CU+2 No Print correspondence I 11/30/2009 I I File room Contract — B&C Termite Control, Inc. 1974 T+5 1/30/2009 No Print File room I Arts Council of Santa Clara County — staff report, misc. 1995-1997 CU+2 No Print correspondence I 11/30/2009 I I File room Coyote Valley — misc. correspondence 2005 CU+2 2/2/2009 No Print File room Pappani, Chester — staff reports, misc. correspondence, I. 1970-1977 CU+2 2/2/2009 No Print copy of resolution File room Christmas Hill Park — misc. correspondence, staff 1962-2006 CU+2 2/2/2009 No Print reports, public notices, copies of resolutions , I I I I I File room, Contract — Kimura Garfmkel 1974 T+5 2/2/2009 No Print File room Contract — Piazza Construction Company 1982-1983 T+5 2/2/2009 No Print File room Contract — Wear Construction 1982 T+5 2/2/2009 No Print File room Contract — Perma Green Hydroseeding 2001 T+5 2/3/2009 No Print File room I Schmitt/Gardner —public notices, maps, staff reports, CU+2 No I Print copy of resolution 11998 I 12/3/2009 I 1 File room Little League — misc. correspondence, staff reports 19754:992 CU+2 2/3/2009 No Print File room El Rancho San Benito — information file 2006 CU+2 2/3/2009 No Print File room I Capital Improvement Budget— staff reports, public CU+2 No Print notices; misc. correspondence 11982-2006 I 12/3/2009 I I File room Bicycle Park — staff report 2006 CU+2 2/3/2009 No Print Inventory completed by Susan Johnson Date 2/3/2009 RECORD LOCATION File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETE KECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS Water Tank/Reservoirs — public notices, staff reports, 1969-2002 copies of resolutions, misc. correspondence Contract — Pacific Mechanical Corporation 2000-2003 LAFCO — misc. correspondence, staff reports 1976-2007 Health/Life Insurance — misc. correspondence, staff 1989- reports, copies of resolutions, Contract - Confederation Life 1977-1995 Utilities Accounts — public notices, staff reports, copies 1987-1997 of ordinances State/Federal Legislation — staff reports, copies of 1972-2007 resolutions, misc. correspondence Ordinance Codification — staff reports, public notices, 1950-2007 copies of ordinances, copies of resolutions Telecommunications — misc. correspondence 2006 Self -Help Housing Projects — misc. correspondence, 1967-1981 staff reports, public notices Pedestrian Safety Award — misc. correspondence 1967-1985 Boyle, William (Luchessa Avenue) — staff reports, 1965-1972 misc. correspondence Highway 25 — misc. correspondence, staff reports 1980-1999 Contract — State of California Department of 2002 Transportation Contract — Eagle Ridge Development Company 2001 Pan Tempo Properties — staff reports, misc 1987-1996 correspondence, copies of ordinances, publicnotices Public Art Projects/Murals — misc correspondence, 2001-2006 staff reports Adult Businesses — public notices, staff reports, misc 1981-1999 correspondence, copies of ordinances Street Trees — staff reports, misc. correspondence, 1914-2006 public notices, copies of resolutions, copies of ordinances Akshar LLC - copies of resolutions, staff reports 2006 Railroad Museum - misc. correspondence, staff reports 2003 Fire Department — misc. correspondence, staff reports, 1960-2007 copies of resolutions, public notices Inventory completed by Susan Johnson Date 2/9/2009 Page of REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 2/3/2009 No Print T+5 2/3/2009 No Print CU+2 2/3/2009 No Print No Print T+5 2/3/2009 No Print CU+2 2/4/2009 No Print CU+2 2/4/2009 No Print CU+2 2/4/2009 No Print CU+2 2/5/2009 No Print CU+2 2/5/2009 No Print CU+2 2/5/2009 No Print CU+2 2/5/2009 No Print CU+2 2/5/2009 No Print T+5 2/5/2009 No Print T+5 2/5/2009 No Print CU+2 2%5/2000 No Print CU+2 2/5/2009 No Print CU+2 2/5/2009 No Print CU+2 2/9/2009 No Print CU+2 2/9/2009 No Print CU+2 2/9/2009 No Print CU+2 2/10/2009 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF LOCATION RECORD (refer to retention schedule) File room Contract — Lifeguard Insurance File room Contract — Mutual Benefit Life File room Contract — Kaiser Foundation Health Plan File room Contract— Ben Morton and Donald E. Malinoff File room Contract — Van Pelt Fire Trucks File room Contract — Citygate Associates File room Contract — Mission College File room Contract — Gilroy Historical Society File room Contract — Roman Catholic Archbishop of San Francisco File room Santa Clara County Grand Jury — misc. correspondence File room Lutheran Church Property — staff reports, misc. correspondence File room Material & Supplies — staff report File room Police Department — misc. correspondence, staff reports, copies of resolutions, surveys, reports, public notices, contamination documents �. File room Police Department — contamination records File room Contract — San Jose Tallow Company File room Contract — The Omega Group File room Contract — Marchione & Spero Research Center File room Contract — Kuehling, Jerome and Ruth File room Contract — Fortino, F. Steven and Geralyn File room Contract — Quiroz, Martin and Julie File room Contract — Castro, John and Lurline File room Contract — Santa Clara County Public Health Dept., File room Contract — Gilroy Unified School District File room Contract — City of San Jose File room ( Contract — County of Santa Clara File room Contract — Allied Agencies Narcotic Enforcement Council File room Contract — UNET File room Military. Bases — misc. correspondence Fide room Fire Zone — copy of ordinance File room Sidewalks/Curbs/Gutters — public notices, copies of resolutions, staff reports, misc correspondence,.misc. correspondence Inventory c­nleted by Susan Johnson Date 2/17, DATE OF REQUIRED DATE OF CONFIDENTIAL RECORDS RETENTION , . DESTRUCTION YES/NO 1985-1994 T+5 2/9/2009 No 1987-1994 T+5 2/9/2009 No 1971-1994 T+5 2/9/2009 No 1979 ' T+5 2/9/2009 No 1968 T+5 _ 2/9/2009 No 1999-2004 T+5 2/10/2009 No 1990 T+5 2/10/2009 No 1,977 T+5 2/10/2009 No 1963 T+5 2/11/2009 No 1987-1992 CU+2 2/1`1/2009 No 1967-1983 CU+2 2/11/2009 No TYPE OF MEDIA Print Print Print Print Print Print Print Print Print Print Print 1995 CU+2 2/11/2009 No Print 1979-2006 CU+2 2/12/2009 No Print 1986-1,994 CU+10 2/12/2009 No Print 1998-2000 T+5 2/13/2009 No Print 2000-2001 ( T+5 2/13/2009 No ' Print 1998 T+5 2/13/2009 No Print 1999 CL+10 2/13/2009 No Print 1998 CL+10 2/13/2009 No Print 1998 CL+10 2/13/2009 No Print 1998 CL+10 2/13/2009 No Print 2000-2002 T+5 2/13/2009 No Print 1971 T+5 2/13/2009 No Print 1980 T+5 2/13/2009 No Print 1982-1987 T+5 2/13/2009 No Print 1988-1991 I T+5 12/17/2009 I No I Print 1990-1992 T+5 2/17/2009. No Print 1995 CU+2 2/17/2009 No Print 1973 CU+2 2/17/2009 No Print 1961-2006 CU+2 2/17/2009 No Print RECORD LOCATION File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETE x.ECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS Westfield Shopping Center — staff report 2006 Contract— George Bianchi Construction, In_c. 1976 Contract — Andero Construction, Inc: 1975 Water Wells — public notices, misc. correspondence, 1981-2007 staff reports, copies of resolutions Contract — James M. Montgomery Consulting 1984-1986 Engineers, Inc. Contract — Chappell Pump, Inc. 1979 Castlewood Park/Filice Family Estate — staff reports, 1968-1980 misc. correspondence, public notices, copies of resolutions - Contract — American Development Corporation 1978 Contract — South Country -Castlewood 1977 Contract — Ross Park Homes, Inc. 1972 General Obligation Bonds — public notices, misc. 1970-1978 correspondence Employee Retirement Plans — copies of resolutions, 1968-2006 copies of ordinances, misc. correspondence, staff reports, public notices De Nova Homes — public notices, copies.of resolutions, 2006 staff report Circuses = staff reports, misc. correspondence 1980-1991 Constitution (State)_.— misc. correspondence 1995-1996 Bonds — misc. correspondence; copies of ordinances, 1980-1988 public notices, copy of resolution Domestic Violence — misc. correspondence 1995-1997 Employee Suggestion Program — misc. correspondence 2004 Fair Labor Standard Act (FLSA) — staff reports, copies 1974-1985 of resolutions, Sanchez, Al — misc correspondence, staff report 1982-1991 Perchlorate Contamination — misc. correspondence 2006 Water Conservation— misc. correspondence; staff 1983-1996 reports, public notices, water reports, copies of resolutions, copies of ordinances City Seal —staff reports; misc. correspondence 1983-2003 Annexation Policies = staff reports, misc. 1966-2002 correspondence, copies of resolutions Inventory completed by Susan Johnson Date 2/24/2009 REQUIRED DATE OF CONFIDENTIAL TYPE' OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 2/17/2009 No Print T+5 2/17/2009 No Print T+5 2/:17/2009 No Print CU+2 2/18/2009 No Print T+5 2/18/2009 No Print T+5 2/18/2009 No Print CU+2 2/18/2009 No Print T+5 2/18/2009 No Print T+5 2/18/2009 No Print T+5 2/18/2009 No Print CU+2 2/18/2009 No Print CU+2 2/18/2009 No Print CU+2 2/19/2009 No Print CU+2 2/19/2009 No Print CU+2 2/19/2009 No Print CU+2 2/19/2009 No Print CU+2 2/19/2009 No Print CU+2 2/19/2009 No Print CU+2 2/19/2009 No Print CU+2 2/19/2009 No Print CU+2 2/20/2009 No Print CU+2 2/24/2009 No Print CU+2 2/24/2009 No Print CU+2 2/24/2009 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room One -Way Streets —' copy of resolution, staff report 1996 CU+2 2/24/2009 No Print File room Garden Valley Foods — misc correspondence, staff 1984-1998 CU+2 2/24/2009 No Print reports File room Senior Center — misc. correspondence, staff reports, 1974-2002 CU+2 2/25/2009 No Print public notices; copy of resolution File room Contract = Gary Thompson Construction 1995-1996 T+5 2/25/2009 No Print File room Contract — Larkin Mechanical & Sheet Metal 1977 T+5 2/25/2009 -No Print File room Contract — Kimura/Garfinkel 1975 T+5 2/25/2009 No Print File room Contract — Hampshire Construction Company 1987 T+5 2/25/2009 No Print File room Contract —.Osborne Painters & Dec 2002 T+5 2/25/2009 No Print File room Contract — Cottage Floor, Inc. 2002 T+5 2/25/2009 No Print File room Contract — Aitken Associates 1991 T+5 2/25/2009 No Print File room Kurtt-International Trucks - misc. correspondence, 2002 CU+2 2/25/2009 No Print staff report File room Costco — staff report, copy of resolution 2001-2002 CU+2 2/25/2009 No Print File room Lowe's — staff report, copy of resolution 2002 CU+2 2/25/2009 No Print File room 'Gilroy Foods — staff reports, misc. correspondence, 1984-1994 CU+2 2/25/2009 No Print public notices, copies of ordinances I I File room Day Laborers — staff report,. misc._ correspondence 2001 CU+2 2/25/2009 No Print File room BMX Bicycle Track — misc. correspondence 2004-2007 CU+2 2/25/2009 No Print File room Crown Zellerbach —.misc. correspondence 1968 CU+2 2/25/2009 No Print File'room Cecilian and Morrell — copy of ordinance 1976 CU+2 2/25/2009 No Print File room Sohal, Gurlup & Sudeet — copy of resolution, staff 1995-1-996 I CU+2 2/25/2009 I I No I Print report File room Eagle Ridge Homeowners Association — public notices, 2004-2006 I CU+2 2/25/2009 No Print copy of ordinance; staff reports, misc. correspondence I I I I File room Contract — County of Santa Clara 1994 T+5 2/26/2009 No Print File room Transit District — misc. correspondence,, staff reports, I CU+2 No Print copy of resolution, petition 11973-1995 12/26/2009 I I File room Contract — Santa Clara County Transit District 1995 T+5 2/26/2009 No Print File room Safe Haven Program for Newborns— copy of CU+2 No Print resolution, staff report, misc. correspondence 12005 I 12/26/2009 I I File room Parades —copies of resolutions, misc. correspondence 1975-1985 CU+2 2/26/2009 No Print File room Dangerous and Dilapidated Buildings Demolition — 1967-1997 CU+2 2/26/2009 No Print staff reports, copies of resolutions, misc. correspondence, public notices File room Contract — Robinson & Moretti, Inc. 1997 T+5 2/26/2009 No Print Inventory completed by Susan Johnson Date 2/26/' RECORD LOCATION File. room File room File room File room File room File room File room File room File'room File room File room File room File room File room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETE t.,ECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS Speed Limits — staff reports, misc. correspondence, 1978-2006 copies of resolutions,_ petition, public notices San Felipe Project—misc correspondence, copies of 1972-1,978 resolutions Alcohol Beverage Control (ABC) — staff reports, misc. 1991-2001 correspondence, copies of resolutions Certificates/Awards — misc. correspondence, staff 1984-2005 reports, copies of certificates Stelling Subdivision — misc. correspondence 1968-1969 Railroad Crossing — copies of resolutions, copies of 1966-2002 ordinances, misc. correspondence, staff reports, public notices, petition Deferred Improvement Agreement — misc. 1999 correspondence City Attorney — misc. correspondence, copies of 1989-2006 resolutions, staff reports Contract — Downey Brand Seymou & Rohwer 2001 Contract — Jeffrey B. Hare 1999 Contract — Wintle & Kane 1998 South Valley Disposal & Recycling — public notices, 1968-2006 misc. correspondence, staff reports, petitions, copies of resolutions, copies of ordinances Contract — Hilton Farnkopf & Hobson 1993 Contract — Sherman & Feller 1996 Contract — Al Sanchez Volkswagen Mazda, Jeep -Eagle 1996-2000 Garden Estates — misc_ . correspondence, staff reports, 1963-1983 copies of resolutions, public notices Contract — Walk Corporation 1963 Urban Beautification Project (Parks) — copies of 1969-1979 resolutions, misc. correspondence, staff reports Contract — U.S. Department of Housing and Urban 1970 Development Contract — Kimura/Garfinkel 1970 Royal Glen — staff report, copies of resolutions 2007 El Estero Carwash — staffreport, copies,of resolutions 2007 Davidson, Charles —.copy of ordinance, public notice, 1978 staff report Inventory completed by Susan Johnson Date 3/5/2009 REQUIRED DATE OF . CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 2/26/2009 No Print CU+2 2/26/2009 No Print CU+2 2/26/2009 No Print CU+2 2/26/2009 No Print CU+2 2/27/2009 No Print CU+2 2/27/2009 No Print CU+2 2/27/2009 No Print CU+2 3/3/2009 No Print T+5 3/3/2009 No Print T+5 3/3/2009 No Print T+5 3/3/2009 No Print CU+2 3/3/2009 No Print T+5 3/5/2009 No Print T+5 3/5/2009 No Print T+5 3/5/2009 No Print CU+2 3/5/2009 No Print T+5 3/5/2009 No Print CU+2 3/5/2009 No Print T+5 3/5/2009 No Print T+5 3/5/2009 No Print CU+2 3/5/2009 No Print CU+2 3/5/2009 No Print CU+2 3/5/2009 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Uvas Dam Water Line — misc. correspondence, staff 1970-1976 CU+2 3/9/2009 No Print reports, public notices File room Parking Lots — misc. correspondence, staff reports, 1969-1996 CU+2 3/9/2009 No Print copies of resolutions, public notices File room Contract — Wells Fargo Bank Parking Lot 1969-1994 T+5 3/9/2009 No Print File room Contract - D & T Construction 1982 T+5 3/9/2009 No Print File room Contract — Santa Clara County 1-961 T+5 3/9/2009 No Print File room Contract — Santa Clara County 1996 T+5 3/9/2009 No Print File room S&P Properties —staff reports, copy of resolution 2007 CU+2 3/9/2009 No Print File room Cote, Chris — public notices, staff reports, staff reports, 2004-2007 CU+2 3/9/2009 No Print copies of ordinances, copies of resolutions File room Contract — Santa Clara County Flood Control and 1961-1979 T+5 3/9/2009 No Print Water conservation District File room Contract — County of Santa Clara 1979 T+5 3/9/2009 No Print File room Montes, Jose — staff reports, copy of resolution 2006 CU+2 3/10/2009 No Print File room American Legion — misc. correspondence 1968-1973 CU+2 3/10/2009 No Print File room Eastside Outfall,Sewer Line — bid information 1968 CU+2 3/10/2009 No Print File room Library. — misc. correspondence, staff reports, copies of 1972-2002 CU+2 3/10/2009 No Print resolutions, public notices, I File room Contract — Lopez -Mills Pipelines, Inc. 1968 T+5 3/10/2009 No Print File room Contract — County of Santa Clara 1999 T+5 3/10/2009 No Print File room Contract — County of Santa Clara 1974 T+5 3/11/2009 No Print File room Contract— Gordon Farotte 1956 T+5 3/1 l/M09 No Print File room Employee Associations — misc. correspondence, staff T+5 No 'Print reports, petition, copies of resolutions 11968-2006 I 13/11/2009 I I File room Contract — Keil & Avery 1982-11986 T+5 3/11/2009 No Print File room Contract.— Edward Reith 1975 T+5 3/11/2009 No Print File room Hirasaki, Minabe — copy of resolution, misc. CU+2 No Print correspondence 11959 I 13/12/2009 I I File room Contract — Hirasaki Farms, Inc. 1959-I961 T+5 3/12/2009 No Print File room San Ysidro Square — copy of ordinance, copy of 2006-2007 CU+2 No Print resolution, staff reports I I 13/12/2009 I I File room Residential PUD' Amenity Policy — staff reports 2007 I: CU+2 3/12/2009 No Print File room Mirafl'ores Homes — copies of resolutions, copies of ICU+2 No Print ordinances, public notices, staff reports 12006 13/12/2009 I I Inventory completed by Susan Johnson Date 3/12/2009 RECORD LOCATION File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETh ..LCORDS INVENTORY OFFICE OF RECORD/TITLE &CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS Business Licenses —public notices, copies of 19804993 ordinances, staff reports,,misc correspondence Operation Brown Bag — misc correspondence, staff 1976-11992 report Silicon Valley Workforce Investment Network — misc 2004-2005 correspondence El Dorado Subdivision — staff reports, public notices, 1969-1979 misc correspondence Loma Prieta Soils Conservation District — staff reports, 1974-1990 misc correspondence, copy of resolution PSI Development — public notices, staff reports, copy 2006 of resolution Giacalone-McDermott — public notices, staff report, 2006 copy of resolution Gilroy/Morgan Hill/San Martin Consolidation — misc 1969-1971 correspondence Landscape Maintenance Project — misc 1999-2001 correspondence, staff reports Contract — Baxter, McDonald & Company 1070 Munson Subdivision — public notices, staff reports, 1968-1973 misc correspondence Easements — misc correspondence, copies of 1959-2006 resolutions, staff reports Property Acquisitions — staff reports, misc 1969-2007 correspondence, public notices, copies of resolutions Agreements for purchase of property at 271 W. 7"' St. — 1983 Brodd, Hollwedel, Reese & Associates, B&T Pest Control, Wood's Roofing, Ticor Title Insurance, Prospectors Realty Inc. Agreements for purchase of property at 6" and 1983 Railroad_ Sts. — Brodd, Hollwedel, Reese & Associates Agreements for purchase of property at.7331 Hanna St. 1986 — Brodd, Hollwedel, Reese & Associates, Continental Land Title Company, Agreements.for purchase of property at Gilroy Rd. — 1984-1987 Continental Land Title Company, Gilbeau-Hulberg Associates, Mary Victorino Inventory completed by Susan Johnson Date 3/12/2009 REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 3/12/2009 No Print CU+2 3/12/2009 No Print CU+2 3/12/2009 No Print CU+2 3/12/2009 No Print CU+2 3/12/2009 No Print CU+2 3/12/2009 No Print CU+2 3/12/2009 No Print CU+2 3/12/2009 No Print CU+2 3/12/2009 No Print T+5 3/12/2009 No Print CU+2 3/12/2009 No Print CU+2 3/12/2009 No Print CU+2 3/12/2009 No Print CL+10 3/12/2009 No Print CL+10 3/12/2009 No Print CL+10 3/12/2009 No Print CL+10 3/12/2009 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS_ File room Hazard Mitigation Plan — misc correspondence, copy of 2005 resolution, staff report, public notice File room Agreements for purchase of property at 7311 Hanna St. 1986 — Continental Land Title Company, Connie S. Villarba, File room Agreements for purchase of property at 7321 Hanna St. 1986 — Continental Land Title Company File room Agreements for purchase of property at corner of 1" 1988 and' Monterey Sts. — Continental Land Title Company File room Agreements for purchase of property at 2 lots on Kern 1988 Ave. — California Land Title Company, Anita Mason, William & Charleen Amberg File room Agreements for purchase of property at corner of 7s' 1985 and Rosanna Sts. — Continental Land Title Company File room Agreements for purchase of property at 7301 Hanna St. 1987 — Continental Land Title Company, Matilda Ortega File room Agreements for purchase of property at 7311 Church 1985 St. — Continental Land Title Company, Juan and Celia Ramirez File room Agreements for purchase of property at 7351 Hanna St. 1984 — Brodd, Hollwedel, Reese & Associates, Continental Land Title Company File room Agreements for purchase of property at 7361 Hanna St. 1985 — Brodd, Hollwedel, Reese & Associates, Continental Land Title Company, File room Agreements for purchase of property at 7341 Hanna St. 1987 — Brodd, Hollwedel, Reese & Associates, Continental Land Title Company, Mary Espinosa File room Agreements for purchase of property at 285 Seventh Street —Lawyers Title Insurance Corp., 11987 File room Agreements for purchase of property at 7321 Church St. — Lawyers, Title Insurance Corp 11986 File room Agreement — Santa Clara County 1993-1996 - File room Fences — staff reports, misc correspondence, copy of resolution, public notices 11975-1996 File room Contract — West Coast Fence 1996 File room Downtown Beautification Tree Planting — staff reports, I public_ notices, misc correspondence, petition 11969-1970 Inventory completed by Susan Johnson Date 3/16/2010 REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 3/12/2009 No Print CL+10 3/12/2009 No Print CL+10 3/12/2009 No Print CL+10 3/12/2009 No Print CL+10 3/12/2009 No Print CL+10 3/13/2009 No Print CL+10 3/13/2009 No Print CL+10 3/13/2009 No I Print CL+10 13/13/2009 No I Print CL+10 1 3/13/2009 - No I Print CL+10 1 3/13/2009 No I Print CL+10 13/13/2009 No I Print CL+10 13/13/2009 No I Print T+5 3/13/2009 No Print ICU+2 13/16/2009 No I Print T+5 3/16/2009 No Print I CU+2 1 3/16/2009 No 1 Print DESTRUCTION OF OBSOLETE xcECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION 'DESTRUCTION YES/NO MEDIA File room Land Trust for Santa Clara County — staff reports, 2002-2004 CU+2 3/16/2009 No Print copies of resolutions, misc correspondence File room Gilroy Dispatch — staff reports, misc!correspondence 1980-1981 CU+2 3/16/2009 No Print File room Gilroy Theater Company — copies of ordinances, misc 1968-1974 CU+2 3/16/2009 No Print correspondence, staff reports, public notices File room Standard Oil Company— misc correspondence, staff 1970-1972 CU+2 3/16/2009 No Print reports File room CBM Capital Resources — staff reports, misc 1996 CU+2 3/16/2009 No Print correspondence, copy of ordinance, public notice File room Gilroy Energy Center — staff reports, misc. 2001-2006 CU+2 3/16/2009 No Print correspondence File room Contract— Gilroy Energy Center, LLC_ 2001 T+5 3/16/2009 No Print File room Water Rate/Charges — staff reports, public notices 1971-2006 CU+2 3/16/2009 No Print copies of resolutions, misc correspondence, copy of ordinance File room Pacific Mobile Estates — public notices, staff reports, 1969-2006 CU+2 3/16/2009 No Print copies of resolutions, misc correspondence, petitions, File room Del Curto Brothers — public notices, staff reports, misc 2004-2006 CU+2 3/16/2009 No Print correspondence, File room Sterigenice International — public notice, copy of 2004 CU+2 3/16/2009 No Print resolution, staff report File room City Vehicles and Equipment — staff reports, misc 1980-2007 CU+2 3/16/2009 No Print correspondence, public notices, copies of resolutions File room Public Health Goal Report (re: Water) — staff reports 2004-2006 CU+2 3/16/2009 No Print File room Elections (County/State/Federal) — staff reports, copies 2004 CU+2 3/16/2009 No Print of resolutions, misc correspondence File room Litter Control — staff reports, copies of resolutions, 1977-1995 CU+2 3/16/2009 No Print public_ notices, misc correspondence, copy of ordinance File room Agreement — State of California 1978-1981 T+5 3/16/2009 No Print File room Agreement — County of Santa Clara 1976-1977 T+5 3/16/2009 No Print_ File room Lease agreement -United Equipment 1973-1976 T+5 3/16/2009 No Print File room Lease agreement — Western Traction Company 1974-1976 T+5 3/16/2009 No Print File room Lease agreement — Peterson Tractor Company 1972-1976 T+5 3/16/2009 No Print File room Lease agreement — Bank of America 1981-1985 T+5 3/16/2009 No Print Fileroom Agreement —Cummins 1994-1995 T+5 3/16/2009 No Print File -room Contract — American LeFrance Foamite Corporation 1953 T+5 3/16/2009 No Print File room County General Plan— staff reports, misc 1982-1994 CU+2 3/16/2009 No Print correspondence, copies of resolutions Inventory completed by Susan Johnson Date 3/16/2009 RECORD LOCATION File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETE RECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS Chappell, Marty — public notices, staff reports, copies 2006 of resolutions Sargenti, Randolph — public notice, staff report, copy of 2006-2007 resolution Betzner, W.L. — misc correspondence 1968 New Hope Community Church — copy of resolution, 2006 staff report First Time Buyer, LLC = copy of resolution, staff 2006 report, public notice Bicycle Safety — staff report, misc correspondence 1973-1988 Wage Scales (Public Works Contracts) — staff reports, 1972-2006 misc correspondence, Sewer Treatment Plant — misc correspondence, staff 1973-1997 report, copies of resolutions, copies of resolutions, copies of ordinances, public notices Agreements for purchase of property APN 841-15-003 1979 — Lawyers Title Insurance Corporation, Elsie R. Rush I Agreements for purchase of property APN 841-15-55 — 1975-1979 Frank Filippi, Valley Engineers, Inc of Fresno, Lawyers Title Insurance Corporation Lease Agreement — Benassi, Larry 1975-1980 Grant contract— State of California 1989-1993 Agreements for purchase of property APN 841-15-003 1978-1979 — Lawyers Title Insurance Corporation, Elsie R. Rush Agreements for purchase .of property APN 841-17-33 — 1979 Lawyers Title Insurance Corporation, Trevis and Catherine Berry Agreements for purchase of.property — Edward Lazzarini 11978-1979 Agreements for purchase of property APN 841-15-003 1,979-1981 — Lawyers Title Insurance Corporation, Hisashi and Shinobu Hirasaki Agreements for purchase of,property APN 841-17-44 — 11979 Lawyers Title Insurance Corporation, John Norton Agreements for purchase of property APN 841-17-032 1979-1981 — Lawyers Title Insurance Corporation, Robert J. Lindeleaf Inventory completed: y Susan Johnson Date 3/17/2" REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 3/16/2009 No Print CU+2 3/16/2009 No Print CU+2 3/16/2009 No Print CU+2 3/16/2009 No Print CU+2 3/16/2009 No Print CU+2 3/17/2009 No Print CU+2 3/17/2009 No Print CU+2 3/17/2009 No I Print CL+10 13/17/2009 No I Print CL+10 3/17/2009 No Print CL+10 3/17/2009 No Print T+5 3/17/2009 No Print CL+10 13/17/2009 I No I Print CL+10 13/17/2009 I No I Print CL+10 13/17/2009 I No I Print CL+10 13/17/2009 No I Print CL+10 I I I 3/17/2009 No Print CL+10 1 3/17/2009 1 No I Print DESTRUCTION OF OBSOLETE xcII CORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer,to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Agreements for purchase of property APN 841-30-005 1979 CL+10 3/17/2009 No Print — Lawyers Title Insurance Corporation, Gerald Rianda File room Lease Agreement — Aira Farms 1976-1988 CL+10 3/17/2009 No Print File room Lease Agreement — Chapman Forestry Foundation, The 1977-1982 CL+10 3/17/2009 No Print File room Lease Agreement — Aira Farms, Inc. 1986-1993 CL+10 3/17/2009 No Print File room Lease Agreement — Joseph Gubser 198-1988 CL+10 3/17/2009 No Print _File room Lease Agreement — Edward &J_acquelyn Keaveney_ 1986-1992 CL+10 3/17/2009 No Print File room Lease Agreement — B & T Farms 1993 CL+10 3/17/2009 No Print File room Lease Agreement — Dixie Lee Meiselbach 1985-1992 CL+10 3/17/2009 No Print File room Lease Agreement — Ralph Santos, Jr. 1989-1994 CL+10 3/17/2009 No Print File room Agreements for purchase of property APN 841-30-10- 1983-1984 CL+10 3/17/2009 No Print 06 Obata Brothers — Ticor Title Insurance, E.P. Brodd & Assocaites, Inc. File room Agreement_— Pacific Gas & Electric (PG&E) 1981 T+5 3/17/2009 No Print File room Agreement --George White 1970 T+5 3/17/2009 No Print - File room Agreement— Santa Clara Valley Water_D_ istri_ ct 1974 T+5 3/17/2009 No Print File room Agreement— SAI Engineers, Inc. 1982-1984 T+5 3/17/2009 No Print File room Agreement — Terratech's 1983-1984 T+5 3/17/2009 No Print File room Agreement— South Valley Cheese Co., Inc. 1986-1987 T+5 3/17/2009 No Print File room Agreements for purchase of property APN 841-30-002 1980-1981 CL+10 3/17/2009 No Print — Marion C. Walden, Lawyer Title Insurance Corporation, E.P. Brodd & Assocaites, Inc. File room Agreement — Western Industrial & Environmental 1992 T+5 3/17/2009 No Print File room Agreement — East Bay Sheet Metal Works 1985 T+5 3/17/2009 No Print File room Contract — Mark Harrison Grading, Inc. T+5 3/17/2009 No Print File room Contract — Granite Construction Company _1993 .1985 T+5 3/17/2009 No Print _- File room Contract = Gilroy Electric, Inc. 1985 T+5 3/17/2009 No Print File room Contract - Don Tucker & Son's 1985 T+5 3/17/2009 No Print File room Contract— Valley'Engineers, Inc. 19854986 T+5 3/17/2009 No Print File room Contract — Dale Mcanaley Inc. dba: Petrotek 1990 ; T+5 3/17/2009 No Print File room Contract— Michael J.-Sampson _am _& Ass_ociate&_ - p - 1989 - T+5 3/lW2009 No Print File room Contract — Pacific Mechanical Corporation - 1990 T+5 3/17/2009 No Print File room Contract — Kiewit Pacific Company 1983 T+5 3/17/2009 No Print _ _File room Contract — JMM 19834990 T+5 3/17/2009 No Print File room Santa Clara County New Communities — staff reports,- 2004 CU+2 3/18/2009 No Print public notices, misc. correspondence - File room Hoey, Ed — misc correspondence, staff reports 1968-1969 CU+2 3/18/2009 No Print Inventory completed by Susan Johnson Date 3/18/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS File room Agreement — Hoey, Josephine and Edward 1969 File room Auction (City) — staff reports 1992-1995 File room Swimming Pools/Solar Energy Codes = staff reports, 1971-1978 misc correspondence, copies of resolutions, copies of ordinances File room Senior Citizens — staff reports, ;misc correspondence, 1971-2003 copies of resolutions File room Agreement — Nationwide Companies, Commercial 1995 Auction Systems REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CL+10 3/18/2009 No Print CU+2 3/18/2009 No Print CU+2 3/18/2009 No Print CU+2 3/18/2009 No Print T+5 3/18/2009 No Print File room Agreement — Santa Clara County Office of Education 1985 T+5_ 3/18/2009 No Print File room Grant_- State of California Department of Aging 1974-1978 T+5 3/18/2009 No Print File room Agreement — Santa Clara County — Senior Nutrition 1977-1978 T+5 3/18/2009 No Print Program File room Agreement — California Commission. on Aging 1968-1972 T+5 3/18/2009 I No I Print File room . Agreement — U.S. Department of Health, Education, 1969-1972 T+5 3/18/2009 No Print and Welfare I I File room Filice, John/Eagle Ridge — staff reports, copy of 2006 CU+2 3/18/2009 No Print resolution I I I File room Library Facility Bonds — 1969 — staff reports, ;misc 1968-1970 CU+2 3/18/2009 No Print correspondence, copies of resolutions, copy of ordinance, public notices File room I Hecker Pass Widening Project— staff reports, misc CU+2 No Print correspondence, petition 12005-2007 13/18/2009 I I File room Community Development Block Grant — staff reports, 1975-2006 CU+2 3/18/2009 No Print misc correspondence, annual performance evaluation reports, action plans, consolidated plan, public notices, copies of resolutions FileroomAgreement = GGW&C, Inc. dba: Griffin Grant Writing 1997-1999 T+5 3/18/2009 No Print & Consulting File room Franco, Jose —,public notices, staff reports, copy of 2006 CU+2 3/18/2009 No Print ordinance I I I I File room. D & S Homes — staff reports, misc correspondence 1976-1978 CU+2 3/18/2009 No Print File room I California State Park Funds — staff report, misc- CU+2 No Print correspondence, copies of resolutions 11973-1986 13/18/2009 I; File room Morton, Ben- misc correspondence, staff reports, CU+2 No Print I public notices, copies of resolutions 11969-1982 13/18/2009 I I File room Kavanaugh; Donald = misc correspondence, staff 1969-2000 CU+2 3/18/2009 No Print reports, public notices, copy of resolution Inventory completed by Susan Johnson Date 3/18/" DESTRUCTION OF OBSOLETE. .ECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS. RETENTION DESTRUCTION YES/NO MEDIA File room Luchessa Road, LLC — misc correspondence, staff 2004-2006 CU+2 3/18/2009 No Print reports, public notices, copy of ordinance, copies of resolutions File room Bay Area Air Quality Management District — copies of 1980-2005 CU+2 3/18/2009 No Print resolutions, staff reports, misc correspondence, reports, File room Purchasing Policies/Agreements — staff reports, copies 1975-2006 CU+2 3/18/2009 No Print of resolutions, misc correspondence, public notices, copies of ordinances File room Latter Day Saints — public notices, staff reports, copy 2004 CU+2 3/18/2009 No Print of resolution, copy of ordinance File room Pinn Brothers Construction — staff reports, public 2002-2004 CU+2 3/18/2009 No Print notices, copies of resolutions, copy of ordinance File room Utilities Districts — misc correspondence, staff reports 2000 CU+2 3/18/2009 No Print File room Gentry/Gilroy Foods Rezoning — staff reports, misc 1967-1969 CU+2 3/18/2009 No Print correspondence File room Hewell, Mark' staff reports, copies of resolutions, 2002-2006 CU+2 3/18/2009 No Print copy,of ordinance, public notices File room South County Joint Habitat Conservation Plan (HCP) — 2005-2006 CU+2 3/18/2009 No Print staff reports, misc correspondence File room City Council — staff reports, misc. correspondence, 1977-2003 CU+2 3/19/2009 No Print public notices File room Building Codes — copies of resolutions, copies of 1969-2006 CU+2 3/19/2009 No Print ordinances, public notices File room Mutual Aid Agreements — misc correspondence, copies 1968-1990 CU+2 3/19/2009 No Print of resolutions, staff reports File room Medicare — staff report 1995 CU+2 3/19/2009 No Print File room Faluny, Stewart — misc correspondence, staff reports, 2003-2005 CU+2 3/19/2009 _ No Print public notices, copy of resolution File room Hoey, Jim — staff reports, copy of resolution 2003 CU+2 3/19/2009 No Print File room Ruiz, Tom.— public notices, copy of resolution, staff 1977-1982 CU+2 3/1'9/2009 No Print report, copy of ordinance, misc correspondence File room Kirk, Sherrel — copy of ordinance,'staff.reports, copies 2001-2003 CU+2 3/19/2009 No Print of resolutions, public notices,, misc correspondence File room Solid Waste Management/Recycling'Program = staff 1975-2005 CU+2 3/19/2009 No Print reports, public notices, misc correspondence, copies of resolutions, copies of ordinances, grant application File room_ Chinatown — copies of resolutions, staff reports, 2005 CU+2 3/1.9/2009 No Print Inventory completed by Susan Johnson Date 3/19/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Concession Stands — staff report 1980 CU+2 3/19/2009 No Print File room Agreement — Barbara Guajardo 1994-1995 T+5 3/19/2009 No Print File room Agreement — TJ's Concession Stand 1990-1991 T+5 3/19/2009 No Print File room Agreement — Gilroy Gridiron Club 1987-1990 T+5 3/19/2009 No Print File room Agreement — Jenny Hernandez 1986-1988 T+5 3/19/2009 No Print File room Agreement - Gilroy Gridiron Club 1985-1986 T+5 3/19/2009 No Print File room Agreement — Jenny Hernandez 1984-1985 T+5 3/19/2009 No Print File room Agreement — Gilroy Gridiron Club 1983-1984 T+5 3/19/2009 No Print File room Agreement — Pop Warner Football 1982 T+5 3/19/2009 No Print File room Agreement — Golden Valley Little League 1982 . T+5 3/19/2009 No Print File room Agreement — Gilroy Little League 1981 T+5 3/19/2009 No Print File room Agreement — Gilroy Youth Stagg Football 1980 T+5 3/19/2009 No Print File room Agreement — Gilroy Little League 1,973-1978 T+5 3/19/2009 No Print File room Agreement — Alfonso Tomayo 1970-1971 T+5 3/19/2009 No Print File room Santa Clara County Planning Department -staff . 1,971-2000 CU+2 3/20/2009 No Print reports; misc correspondence File room Water Reclamation— staff reports, misc 1975-1993 CU+2 3/20/2009 No Print correspondence, copies of resolutions - File room Agreement — Gilroy Rural Fire District 1969 T+5 3/20/2009 No Print File room Agreement — Santa Clara Valley Water District and 1977 T+5 3/20/2009 No Print South Santa Clara Valley Water Conservation District File room Agreement — M.A. Bonfante Enterprises, Gavilan 1978-1981 T+5 3/20/2009 No Print Water Conservation District, Santa Clara Valley Water District, City of Gilroy and City of Morgan Hill File room Agreement — Santa Clara Valley Water District 1975-1990 T+5 3'/20/2009 No Print File room Agreement — Black & Veatch 1981 T+5 3/20/2009 No Print File room El Amigo Restaurant — staff reports, copy of resolution 2002 CU+2 3/20/2009 No Print File room Gailey, Jim — staff report, copy of ordinance,,public 2000 CU+2 3/20/2009 No Print notice File room Gavilan Bank — copy of resolution 1969 CU+2 3/20/2009 No Print File room Chestnut Fire Station — staff reports, public notices, 1969-1989 CU+2 3/20/2009 No Print misc correspondence File room Agreement — Central' Roofing 1989 T+5 3/20/2009 No Print File room Agreement = West Coast Landscape and Irrigation 1988 T+5 3/20/2009. No Print File room Resolutions Honoring Citizen/Employee — misc 1963-1998 CU+2 3/20/2009 No Print correspondence, copies of resolutions File room Willard; Horace — misc correspondence 1973 CU+2 3/20/2009 No Print Inventory cr—leted by Susan Johnson Date 3/20/ DESTRUCTION OF OBSOLETE ..ECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Mussallem, Neil — public notices, staff reports, misc 2004-2005 CU+2 3/23/2009 No Print correspondence, copies of resolutions, petition File room Silicon Valley South Technology Park — staff reports, 2004-2006 CU+2 3/23/2009 No Print copies of resolutions File room Sister Cities Programs — misc correspondence, copies 1978-2004 CU+2 3/23/2009 No Print of resolutions File room Evans, Frank — copy of resolution 1969 CU+2 3/23/2009 No Print File room Skateboard, Roller Skates Etc. — copies of ordinances, 1990-1996 CU+2 3/23/2009 No Print public notices, , staff reports, misc correspondence File room Sewer Mains — staff reports, misc correspondence, 1978-2006 CU+2 3/23/2009 No Print public notices, copies of ordinances File room Agreement — Pacific Pipeline 1984-1985 T+5 3/23/2009 No Print File room Contract — William Caprista Underground Construction_ 1981 T+5 3/23/2009 No Print File room Keith Lodge — misc correspondence 1971 CU+2 3/23/2009 No Print File room Holidays — staff reports 1974-1985 CU+2 3/23/2009 No Print File room Cooperative Personnel Services — copies of resolutions, 1969-1989 CU+2 3/23/2009 No Print staff reports File room Signs — staff reports, misc correspondence, public 1969-1992 CU+2 3/23/2009 No Print notices, staff reports, copies of ordinances, copies of resolutions File room Water, Sewer & Storm System Projects— staff reports, 1968-2000 CU+2 3/23/2009 No Print misc correspondence; copy of resolution, public notices File room Car Washes — staff reports, misc correspondence 1995-199.6 CU+2 3/23/2009 No Print File room Corporation Yard — public notices, staff reports, misc 1975-2004 CU+2 3/23/2009 No Print correspondence File room Vanni, Chris — staff reports, misc correspondence, copy 2000-2002 CU+2 3/23/2009 No Print of resolution File room Kwok, Jeff— public notices, copies of resolutions, copy 2005-2006 CU+2 3/23/2009 No Print of ordinance File room Regency Centers —misc correspondence, staff report, 2002-2004 CU+2 3/23/2009 No. Print copies of ordinances, copies of resolutions, public notices Fite room Agreement — Monterey Peninsula. Engineering 1996 T+5 3/23/2009 No Print File room Transportation Agencies — staff reports, misc 1984-2006 CU+2 3/23/2009 No Print correspondence, petition, copies of resolutions File room Agreement — Santa Clara Valley Transportation 1997-2003 T+5 3/24/2009 No Print Authority (VTA) Inventory completed by Susan Johnson Date 3/24/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS File room South County Community Builders — staff reports, 2005-2006 public notices, copies of resolutions File room Regional Government/Growth Mgmt. — misc 1990-1994 correspondence, public notices File room County Parks — copies of resolutions, staff reports, 1970-2006 misc correspondence File room_ Gill Properties — public notices, copies of resolutions, 1998-2003 staff reports, misc correspondence File room Madonna Village — staff reports, misc correspondence, 1969-1975 copies of resolutions File room Agreement — Ldis M. Brockhagen 1970 File room Agreement — Santa Clara County Housing Authority 1977-1987 File room Filice, Ernest— copy of ordinance, staff reports, public 1969-1981 notices File room TOPICS Funds — misc correspondence, staff reports, 1970-1977 copy of resolution File room Mantelli Trust — copies of resolutions, public notices 2002-2004 File room Audit Services — misc correspondence, staff reports 1978-2006 File room Union Oili Co. — staff reports, misc correspondence 1969-1995 File room Parking Regulations/Prohibitions — staff reports, misc 1964-2006 correspondence, copies of resolutions, copies of ordinances, public notices, petitions File room Vanni, Chris — staff report 2003 File room Watson Realty — copy of ordinance 1970 File room Home Builders: Association (HBA) — staff reports, misc 1995-2005 I correspondence I File room Downtown Business Improvement District (BID) — 2003-2004 staff reports, misc correspondence, public notices, copies of ordinances File room Agreement — Arthur Young 1976-1988 File room Investment Policies staff reports, public notices, copies 1973-2006 I of resolutions, misc correspondence I File room Street Signs — copy of resolution; staff reports 2000 File room Agricultural Preserves (Williamson Act) — staff reports, 1976-2006 misc correspondence, copies of resolutions, public notices File room Agreement — Robert and Louise Lindeleaf 1979 Inventory completed by Susan Johnson Date 3/26/" REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 3/25/2009 No Print CU+2 3/25/2009 No Print CU+2 3/25/2009 No Print CU+2 3/25/2009 No Print CU+2 3/25/2009 No Print T+5 3/25/2009 No Print T+5 3/25/2009 No Print CU+2 3/25/2009 I No I Print CU+2 13/25/2009 I No I Print CU+2 3/25/2009 No Print CU+2 3/25/2009 No Print CU+2 3/25/2009 No Print CU+2 13/26/2009 I No I Print CU+2 3/25/2009 No Print CU+2 3/25/2009 No Print CU+2 13/25/2009 I No I Print CU+2 3/25/2009 1 No I Print T+5 3/26/2009 I .No Print CU+2 13/26/2009 I No I Print CU+2 3/26/2009 No Print CU+2 3/26/2009 No Print CL+10 3/26/2009 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY - RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE_OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Conflict of Interest — misc correspondence, copies of 1970-2006 . CU+2 3/26/2009 No Print resolutions, staff reports File room Gulf Oil Company —misc correspondence 1966-1972 CU+2 3/26/2009 No Print File room O'Brien Group — staff reports, misc correspondence, 2003-2004 CU+2 3/26/2009 No Print public notices, copy of ordinance, copies of resolutions File room Conservation & Open Space Easement Program — staff 2003 CU+2 3/26/2009 No Print reports, misc correspondence File room Goldsmith Seeds — staff reports, misc correspondence 1970-1992 CU+2 3/26/2009 No Print File room Agreement — Goldsmith Seeds 1970 T+5 3/26/2009 No Print File room Olympic Games and Special Olympics — staff reports, 1987-1999 CU+2 3/26/2009 No Print misc correspondence, File room Agreement — Orrick, Herrington & Sutcliff_LLP 1999 T+5 3/26/2009 No Print File room Service Stations — misc correspondence 1984 CU+2 3/26/2009 No Print File room State Tax Funds — copy of resolution 2004 CU+2 3/26/2009 No - Print File room Santa Clara County Roads and Airports Department — 2004 CU+2 3/26/2009 No Print misc correspondence File room Land Capital Group — staff reports, copy of resolution, 2004 CU+2 3/26/2009 No Print misc correspondence File room Utility Tax —copies of resolutions, public notices, 1971-2006 CU+2 3/26/2009 No Print copies of ordinances, misc correspondence, staff reports File room Melia, Augustine — staff reports, public notices, copy of 2003-2005 CU+2 3/26/2009 No Print ordinance, copies of resolutions, petition File room Alarm Systems — public notices, copies of ordinances, 1976-1990 CU+2 3/26/2009 No Print copies of resolutions, staff reports - File room Contract — Suregard Alarm 1982 T+5 3/26/2009 No Print File room Outside Utility Services — misc correspondence, staff 1971-1994 CU+2 3/26/2009 No Print reports _ File room K.O.W.P.1— staff report, copy of resolution 2002 CU+2 3/26/2009 No Print File room Bellezza, Ernest — staff report, misc correspondence 1970-1996 CU+2. 3/27/2009 No Print File room Downtown —General — misc correspondence, staff 2002-2005 CU+2 3/27/2009 No Print d reports - File room Thomas, Kenneth — public notices, staff report, copy of 2001-2002 CU+2 3/27/2009 No Print ordinance File room Douglas Oil Company — copy of resolution; staff 1968-1970 CU+2 3/27/2009 No Print reports, misc correspondence Inventory completed by Susan Johnson Date 3/27/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS File room I.O.O.F. Children's Home — staff reports, public 1971-1997 notices, misc correspondence, copy of resolution File room Community Advisory Board for Wal-Mart — staff 2005 reports File room Kawano, Tom — staff reports, public notices, copies of 1973-1983 resolutions, misc correspondence . File room Land Use Applications — misc correspondence, staff 198-1993 reports File room Western Pacific Housing — staff report, copy of 2003 resolution File room Tenth/Monterey Rezoning — copies of resolutions, staff 1970-1973 report, misc correspondence File room Eastside District Rezoning — misc. correspondence 1970 File room Lulevitt, Shirley — staff reports, public notices, copies 2004-2006 of resolutions, copy of ordinance File room Mission Valley Syncon — staff report 1998 File room Princevalle St. Improvement District— staff report, 1970 misc correspondence File room Agreement — Golden Bay Construction 2001 File room Agreement — Renz Construction Company 1970 File room Stop Signs — copies of resolutions, staff reports, 1972-2007 petition File room Manzo & Scagliotti — misc correspondence, staff report 1968-1976 File room Bicycle Path/Pedestrian/Recreation Trail — staff 1973-2005 reports, misc correspondence, copies of resolutions, public notices File room Agreement — Elilert Construction, Inc. 1982 File room Agreement — William C. Blomquist, Inc. 1981 File room Agreement— Santa Clara County 1974-1975 File room Jadal Properties — misc correspondence 1973 File room Emergency Number 911 — misc correspondence, public notices 11986 File room Airport Land Use Commission — misc correspondence, staff reports 11983-1994 File room School Bus Loading Zones— copy of ordinance 1972 File room Spencer, Sam — misc correspondence, public notices, 1971-1973 . staff report, copy of resolution Inventory completed by Susan Johnson Date 3/30/' REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 3/27/2009 No Print CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 T+5 T+5 CU+2 CU+2 CU+2 T+5 T+5 T+5 CU+2 I CU+2 3/27/2009 3/27/2009 3/27/2009 3/27/2009 3/27/2009 3/27/2009 3/27/2009 3/27/2009 3/27/2009 3/27/2009 3/27/2009 3/27/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 13/30/2009 CU+2 13/30/2009 CU+2 3/30/2009 CU+2 13/30/2009 No Print No Print No Print No Print No Print No Print No Print No Print No Print No Print No Print I No I Print No Print I No I Print No Print No Print No Print No Print I No I Print I No I Print No �_ Print No I Print RECORD LOCATION File room File room File room File room File room File room File room File room File room File room File room File room 'File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETE RECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS America's Tire Company — copy of resolution, staff 2000 report Planning Department — public notices, staff reports, 1973-2006 misc correspondence, copies of resolutions, copies of ordinances, petition Indian Casino — misc correspondence 1985-2005 Through Streets — copies of resolutions, staff reports, 1977-1986 public notices, copies of ordinances Berry, Trevis — misc correspondence, staff reports, 1977-1986 public notices, copies of ordinances Wren Avenue OPL's — misc correspondence, staff 1971-1977 reports, copies of ordinances Almeida Construction — public notices, staff reports, 2000-2007 copies of resolutions, copy of ordinance _ Red Line Corporation — staff reports, copies of 2003-2004 resolutions, pubic notices, misc correspondence City Plaza — misc correspondence, staff reports, public 1999-2000 notices, copy of resolution Day Care Centers — public notices, copy of ordinance, 1986-1989 staff report, misc correspondence Las Animas Industrial Park — misc correspondence, 2002-2003 staff reports, copy of resolution, public notice Lazzarini, Ed — public notices, misc correspondence, 1975-2002 staff reports, copy of ordinance, copies of resolutions Kennedy, James —public notices, staff reports; copies of 2002 resolutions Room Tax — public notices, misc correspondence, staff 1971-2002 reports, copies of ordinances SB 90 (State Mandated Cost Reimburse) — misc 1994-2001 correspondence Agreement - David Wellhouse & Associates Santa Clara County Health Department — misc correspondence McDonald's Restaurant — misc correspondence Barberi, John_— copy of ordinance Street Naming/Renaming Policy — staff reports, misc correspondence, copies of resolutions, public notices Inventory completed by Susan Johnson Date 3/30/2009 REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 3/30/2009 No Print CU+2 3/30/2009 No Print CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 CU+2 1994-2001 _ _ T+5 1988 CU+2 1973-1979 CU+2 1971 CU+2 1980-2004 CU+2 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 3/30/2009 No No No No No No No No No No No No No No No No No No Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Revenue Sharing — misc correspondence, public 1971-1986 CU+2 3/30/2009 No Print notices, staff reports, copy of resolution File room Agreement - Senior Citizens Legal Project 1976 T+5 3/30/2009 No Print File room Agreement — Gavilan Bank 1976 T+5 3/30/2009 No Print File room Agreement — Bank of America 1970-1976 T+5 3/30/2009 No Print File room Agreement — Archaeological Resource Service i 1978 T+5 3/30/2009 No Print File room Agreement — James M. Frantzich, Inc. 1'976 T+5 3/30/2009 No Print File room Agreement — Water Brothers 1975 T+5 3/30/2009 No Print File room Agreement — Kimura/Garfinkel 1973-1975 T+5 3/30/2009 No Print File room Lease Agreement - MACSA 1997-2002 T+5 3/30/2009 No Print File room Sam Ysidro Park — staff reports, misc correspondence 1975-1986 CU+2 3/30/2009 No Print File room Teresi, Dan — misc correspondence 1971-197.7_ CU+2 4/1/2009 No Print File room Transitional Housing Policy— staff reports 2002-2003 CU+2 4/1/2009 No Print File room Highway 152 Improvement Project— staff reports 2004 CU+2 4/l/2009 No Print File room G-Mart Property_- copy of resolution 1973 CU+2 4/11/2009 No Print File room Homeless Support Services — staff reports, misc 1991-2003 CU+2 4/1/2009 No Print correspondence, petition I I File room HousingTrust of Santa Clara Count p y — staff reports 2001-2005 CU+2 4/1/2009 No � Print File room Daughters of the American Colonists — misc 2003 CU+2 4/1/2009 No Print correspondence I I File room Street Closures — staff report, copy of resolution 2004 CU+2 4/l/2009 No Print File room Grade Changes — copy of resolution, public notice 11971 _ Cu+2 1 4/1/2009 I_ No I Print File room Standish Acres — copy of ordinance, public notice 1971-1973 CU+2 4/1/2009 No I Print File room Catholic Church — misc correspondence 1963-1972 CU+2 4/1/2009 No I Print File room Lyom Company — staff reports, copies of resolutions, 1971-1991 CU+2 4/l/2009 No Print public notices, misc correspondence File room Newman DevelopmentGroup — staff reports, misc 2002--2005 CU+2 4/l/2009 No Print correspondence, public notices, copies of resolutions, copy of ordinance,. File room Agreement — Edmond and Richard Piedmont 1972 CL+10 4/l/2009 No Print File room Wal-Mart Super Center — staff reports, public notices, CU+2 4/l/2009 No Print I misc correspondence, copies of resolutions, petitions 12002-2004 I I I File room I Thompson, Dom= staff report, copy of resolution 2003 CU+2 4/l/2009 No Print File room DeYoung, Gerry- staff reports, public notices, misc 200372006 CU+2 4/1/2009 No Print correspondence; copies of resolutions, copies of ordinances File room I Public Works Grants — staff reports, public notices 1976-1982 1 CU+2 4/l/2009 No Print Inventory co—oleted by Susan Johnson - Date 4/l/2 DESTRUCTION OF OBSOLETL _.ECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Bonfante Gardens — staff reports, misc correspondence, 1982-2006 CU+2 4/2/2009 No Print copies of resolutions, copies of ordinances, public notices File room Agreement — EMC Planning Group, Inc. 1989 T+5 4/2/2009 No Print File room Agreement — Boley Consulting Engineers 1999 T+5. 4/3/2009 No Print File room Agreement — Economics Research Associates (ERA) 2000_ T+5 4/3/2009 No Print File room Farmer/Brundage — public notices, staff report, copy of 1998 CU+2 4/3/2009 No Print ordinance File room Trademark — misc correspondence, public notices, copy 1998-2002 CU+2 4/3/2009 No Print of resolution File room City Land Surveyor — copy of resolution 2003 CU+2 4/3/2009 No Print File room Blight Ordinance — public notices, staff reports, misc 1996-2003 CU+2 4/3/2009 No Print correspondence, copies of ordinances File room Interim Federal Aid Urban System — copies of 1975-1979 CU+2 4/3/2009 No Print resolutions, misc correspondence File room Bay Area Alliance — copies of resolutions 2001 CU+2 4/3/2009 No Print File room Lease of City Property (Rentals) — staff reports, misc 1972-2001 CU+2 4/3/2009 No Print correspondence File -room Affirmative Action Policy— misc correspondence 1990-1996 CU+2 4/3/2009 No Print File room Filice/McCormack — copy of resolution, staff report 2003 CU+2 4/3/2009 No Print File room Uvas Creek.Flood Control Project — staff reports, misc 1073-2001 CU+2 4/3/2009 No Print correspondence, copies of resolutions, petition File room Plan Check/Field Examining Services — misc 1975-2007 CU+2 4/3/2009 No Print correspondence, staff report, File room Board of Supervisors (County) — misc correspondence, 1972-1993 CU+2 4/3/2009 No Print File room Agreement — Department of the Army 1987-1995 T+5 4/3/2009 No Print File room Lease Agreement - Carolyn Jarvis 2001 T+5 4/3/2009 No Print File room Hecker Pass Specific Plan-- staff reports, public 2004-2007 CU+2 4/3/2009 No Print notices, misc correspondence, copies of ordinances, copies of resolutions File room Sales Tax Audit Services = misc correspondence, staff _ 1993-1997 CU+2 4/6/2009 No Print report, copy of resolution File room Environmental Matters — staff reports, .public notice, 1977-1996 ' CU+2 4/6/2009 No Print misc correspondence, copy of resolution File room Castlewood Professional Park— staff report, misc 1972-1973 ' CU+2 4/6/2009 No Print correspondence, copy of resolution File room Agreement — Carl and Diane Bozzo 19734975 CU+2 4/6/2009 No Print Inventory completed by Susan Johnson Date 4/6/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS File room Hanna & Brunette — staff reports, public notice, copy of 2004-2005 resolution. File room Mira Loma Development — staff report, copy of 1.973-1980 resolution, public notices, misc correspondence File room South County Implementation Program — misc 1973-1980 correspondence, staff report File room Building Permits — misc correspondence, staff report, 1977-1979 public notices, copy of resolution File room Self -Sufficiency Center — staff report 2000 File room Chestnut Improvement Project (North) — misc 1973 correspondence File room Martinez, Robert — public notices, staff reports, copies 1998-1999 of resolutions, copy of ordinance File room Willard, Larry — staff reports, copy of resolution, copy of ordinance, public notices 11975-2000 File room I Federal -Aid Projects — staff reports, public notices, misc correspondence, copies of resolutions_ 11997-2006 File room Dorn, Michael — staff reports, public notices, misc 2003-2006 correspondence, copies of resolutions, copy of ordinance File room Open Space Grant Project = misc correspondence, staff 1973-1981 reports File room I Grant — U.S. Department of Housing and Urban 1975 I Development = to acquire Las Animas Park File room Mesa Road Subdivision — staff reports, public notices, 1971-2003 I misc correspondence; copies of resolutions I File room POW/MIA — misc correspondence, copies of 1991-1997 I I resolutions I File room I Tierra Linda Subdivision — misc correspondence, staff 1973-1979 I report File room _Silicon Valley 2010 - copy of resolution 1998 File room Granite Rock Company — misc correspondence 1973 File room Agreement — State of California 1973-1974 File room Earthquakes - misc correspondence, copies of I resolutions, 11989-1990 File room Youth Services/Programs — misc correspondence, I public notices, staff reports 11,974-2007 Inventory completed by Susan Johnson Date 4/7/2r REQUIRED DATE OF I CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 4/6/2009 No Print CU+2 4/6/2009 No ,Print CU+2. 4/6/2009 No Print CU+2 4/6/2009 No CU+2 4/6/2009 No CU+2 4'/6/2009 No CU+2 4/6/2009 No CU+2 4/6/2009 No CU+2 14/6/2009 1 No CU+2 1 4/6/2009 1 No CU+2 14/6/2009 I No CU+5 14/6/2009 I No CU+2 14/6/2009 I No CU+2 1! 4/7/2009 I No CU+2 14/7/2009 I No CU+2 4/7/2009 No CU+2 4/7/2009 No T+5 4/7/2009 No CU+2 14/7/2009 I No CU+2 14/7/2009 I No Print Print Print Print Print I Print Print I Print Print Print Print Print Print Print Print Print I Print I DESTRUCTION OF OBSOLETE x.ECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION_ DESTRUCTION YES/NO MEDIA File room Agreement — Santa Clara County 1974-1979 T+5 4/7/2009 No Print File room Community Facilities. District — copies of resolutions, 1999-2001 CU+2 4/7/2009 No Print staff reports, misc correspondence, public notices File room Agreement — David Taussig & Associates 2000-2001 T+5 4/7/2009 No Print File room Santa Teresa Road Widening Project— staff reports, 1999-2006 CU+2 4/8/2009 No Print copies of resolutions, misc correspondence File room The James Group — staff reports, public notices, misc 2003-2007 CU+2 4/8/2009 No Print correspondence, copies of resolutions, copies of ordinances File room Agreement — Hulberg & Associates 2002 CU+2 4/9/2009 No Print File room Earthquakes — misc correspondence, 1989-1990 CU+2 4/9/2009 No Print File room Gilroy Cinemas — staff reports 1999-2000 CU+1 4/10/2009 No Print File room Santa Clara County Social Services Agency — misc 1998 CU+2 4/10/2009 No Print correspondence File room Architectural & Site Approval Comm. — misc 1979 . CU+2 4/10/2009 No Print correspondence, copy of ordinance File room Jiffy Lube — staff reports 1999-2001 CU+2 4/10/2009 No Print File room Dividend Homes, Inc. — staff reports, public notices, 1999-2007 CU+2 4/10/2009 No Print copies of resolutions, copy of ordinance File room Sales and Use Taxes — misc correspondence, public 1952-1999 CU+2 4/10/2009 No Print notices, copies of resolutions, copies of ordinances File room Energy Conservation & Management— misc 1979-2002 CU+2 4/13/2009 No Print correspondence, public notices, staff reports, copies of resolutions File room Agreement — Saulsbury Hill Finance 1995 T+5 4/13/2009 No Print File room Agreement — Stephen Kover 1987 T+5 4/13/2009 No Print File room Agreement — Energy Management Services 1987-1990 T+5 4/13/2009 No Print File room Barrooms/Saloons/Taverns — staff reports, public 1977-1997 CU+2 4/13/2009 No Print notices, copies of resolutions, copies of ordinances, misc correspondence File room Monterey Street Improvement Project — staff reports, 1974-2007 CU+2 4/13/2009 .'No Print misc correspondence, copies of resolutions, petitions, public notices File room Arcadia Development — staff reports, public notices, 1970-2004 CU+2 4/13/2009 No Print misc correspondence, public notices, petition, copies of resolutions Inventory completed'by Susan Johnson Date 4/13/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD - OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Smoking Ordinance — staff reports, public notices, misc 1991-2000 CU+2 4/14/2009 No Print correspondence, petition, copies of resolutions, copies of ordinances File room Custom One, Inc. — staff reports, misc correspondence, 1997-2003 CU+2 4/14/2009 No Print public notices, copies of resolutions File room Telephone System,— staff reports 1998-2005 CU+2 4/14/2009 No Print File room Agreement — Verizon 1998-2004 T+5 4/14/2009 No Print File room Agreement — GTE California 1999 T+5 4/14/2009 No Print File room City Charter —_staff reports, misc correspondence, 1995-2002 CU+2 4/14/2009 No Print public notices, copies of resolutions File room Agreement — Allen Grimes 1958 T+5 4/14/2009 No Print File room Agreement — Merrill & Befu 2000-2002 T+5 4/14/2009 No Print File room Transportation Development Act — TDA — staff reports, 1997-2007 CU+2 4/15/2009 No Print copies of resolutions I File room Agreement — Arcadia Development 1998 T+5 4/16/2009 No Print File room Woodworth Property — misc correspondence, staff 1975-1987 CU+2 4/16/2009 No Print reports, copies of ordinances, copies of resolutions, public notices File room I Employee Relations Services — misc correspondence, CU+2 No Print staff reports 11982-1985 I 14/16/2009 I I File room Agreement — Whitmore, Johnson & Bolanos 1994 T+5 1 4/16/2009 I No Print File room I Agreement — Whitmore, Kay & Stevens 1984-1987 T+5 4/16/2009 No I Print File room I Green Valley Corporation — staff reports, public 2000-2005 CU+2 No Print notices, copies of resolutions, misc correspondence I I 14/16/2009 I I File room KFC/A&W — staff report, copy of resolution 2002 CU+2 4/16/2009 No I Print File room I Hanna, Walt — staff reports;,misc correspondence, CU+2 No Print public notices, copy of ordinance 11975-1993 I 14/16/2009 I I File room I Sewer Grant Project— staff reports, copies of 1976-1989 CU+2 4/16/2009 No Print ordinances, copies of resolutions, misc correspondence I I I File room I Rocha, Fernando — staff reports, misc correspondence, 2003-2004 CU+2 4/16/2009 No Print public notices; copies of resolutions I I I I File room Mission Valley Properties — public notices, staff 2003 CU+2 4/16/2009 No Print I reports, copy of ordinance, copies of resolutions I I I I I File room Tentative Maps (General) — misc correspondence, staff 1982-1990 CU+2 4/46/2009 No Print report, public notice, copies of ordinances File room 1999 Authority Refunding Revenue Bonds — copies of 1999 CU+2 4/16/2009 Print resolutions, misc correspondenceJ'No I Inventory completed by Susan Johnson Date 4/16/' DESTRUCTION OF OBSOLETE ,ECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF LOCATION RECORD (refer to retention schedule) File room Agreement — Fieldman, Rolapp & Associates File room Agreement — Orrick, Herrington & Sutcliffe, LLP File room Flood Plains — misc correspondence, pubic notices, copies of ordinances, copies of resolutions, staff reports File room Agreement — David J. Powers & Associates File room Crime Prevention — public notices, staff reports, misc correspondence, copies of resolutions, File room Agreement — Lawrence P. Duffield File room Agreement — Christine Palmer-Persen File room Toscano, Greg — staff report, misc correspondence File room 5 Day Furniture Warehouse — copy of ordinance, public notice File room Santa Teresa Hills — misc correspondence File room Agreement — Day Construction File. room Phan Architects = copies of resolutions, staff reports File room Bingo Ordinances= staff reports, misc correspondence, copies of resolutions, public notices, copy of ordinance File room Syncon Homes of California — staff reports, public notices, copies of resolutions, misc correspondence File room Mesa Ridge — staff reports, copies of resolutions, misc correspondence, public notices, copy of ordinance File room Communication Systems — staff reports, public notices, misc correspondence File room Street Resurfacing —staff reports, public notices File room Department.of Motor Vehicles — misc correspondence File room Citation Homes — staff reports, misc correspondence, copy of ordinance, copy of resolution, public notices File room Agreement — Citation Builders/Arcadia Development File room Agreement — The Environmental Center File room Agreement — O'Grady Paving File room Moffett Field'— misc correspondence, copies of resolutions File room Santa Clara Valley Corridor Evaluation —staff reports, misc correspondence, copies of resolutions File room Drewitz, Robert —misc correspondence, pubic notices, copy of ordinance File room CALSTAR — staff reports, public notices, copiesof resolutions, misc correspondence Inventory completed by Susan Johnson Date 4/20/2009 DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF RECORDS RETENTION DESTRUCTION YES/NO MEDIA 1999-2001 T+5 4/I6/2009 No Print 1999 T+5 4/16/2009 No Print 1975-1998 CU+2 4/16/2009 No Print 1987 T+5 4/16/2009 No Print 1971-1996 CU+2 4/17/2009 No Print 1979 T+5 4/17/2009 No Print 1979 T+5 4/17/2009 No Print 1997 CU+2 4/17/2009 No Print 2003 CU+2 4/17/2009 No Print 1977-1981 CU+2 4/17/2009 No Print 1980-1983 T-5 4/17/2009 No Print 2007 CU+2 4/17/2009 No Print 1976-1983 CU+2 4/17/2009 No Print 1999-2002 CU+2 4/17/2009 No Print 1996-2006 CU+2 4/17/2009 No Print 1976-2002 CU+2 4/17/2009 No Print 1982-2006 CU+2 4/17/2009 No Print 1976 CU+2 4/17/2009 No Print 1977-1984 CU+2 4/17/2009 No Print 1983 T+5 4/17/2009 No Print 19824983 T+5 4/17/2009 No Print 2003-2004 T+5 4/17/2009 No Print 1980-1996 CU+2 4/20/2009 No Print 1976-1979 CU+2 4/20/2009 No Print 1977-1983 CU+2 4/20/2009 No Print 1999-2001 CU+2 '4/20/2009 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS File room Blake, Francis - copy of ordinance, public notices, 1977 copies of resolutions, File room BradleyClyde - misc correspondence, staff reports, 1977-1978 public notices File room Garcia, Joe and Ofelia - staff reports 1978-1990 File room Unemployment Insurance - staff reports, misc 1977-1978 correspondence File room South County Development - staff reports, public 1981-1993 notices, copy of ordinance, copies of resolutions, misc correspondence File room Downtown Beautification (So. Seventh) - staff reports, 1977 misc correspondence File room Barton, Rena - staff reports 1992 File room Building Moratorium (South County) - staff reports, 1977-1978 misc correspondence, public notice I File room Kishimura/Fortino - staff reports, public notices, copy 1999-2001 of resolution I File room Rainbow Development - public notices, staff report 1977-1978 File room Crime Analysis/Comparison - staff reports 1996-1999 File room Intergovernmental Council - misc correspondence 1987-1990 File room El Protector Program - staff reports, copies of 1993 resolutions File room I Fireworks - public notices, copies of resolutions, staff 1977-2007 reports, copies of ordinances I File room Village Green Development - public notices, copies of 1999-2005 resolutions, copies of ordinances, staff reports, misc correspondence File room Mangano, Thomas - public notices 1977 File room Ethics.- misc correspondence 1999-2006 File room McCarthy Gilroy - staff reports, ,public notices, misc 2000-2007 correspondence, copies of resolutions, copy of ordinance File room I Bertolone, Mike - staff reports, public notices, copies 1977-2005 of resolutions I File room Hoey Ranch —public notices, copy of ordinance, misc 1977-1982 staff I correspondence, report I File room Sargent Ranch - misc correspondence 1 1992-2005 Inventory completed'by Susan Johnson Date 4/21/- REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 4/20/2009 No Print CU+2 4/20/2009 No Print CU+2 4/20/2009 No Print CU+2 4/20/2009 No Print CU+2 4/20/2009 No Print CU+2 4/20/2009 No Print CU+2 4/20/2009 No Print CU+2 14/20/2009 I No Print CU+2 14/20/2009 I No I Print CU+2 4120/2009 No Print CU+2 4/20/2009 No Print CU+2 4/20/20_0.9 No Print CU+2 14/20/2009 I No I Print CU+2 14/20/2009 I No I Print CU+2 4/20/2009 No Print CU+2 4/211/2009 No Print CU+2 4/21/2009 No Print CU+2 4/21/2009 No Print CU+2 14/21/2009 I No I Print CU+2 14/21/2009 I No I Print CU+2 4/21/2009 No - Print DESTRUCTION OF OBSOLETE KECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS File room L & L Enterprise — staff reports, misc correspondence, 1972-1984 public notices, copies of ordinances, copies of resolutions File room Christopher, Donald — staff report, copy of resolution, 1978-1987 misc correspondence File room Blossom Heights Subdivision — staff report, misc 1977 correspondence File room Bull, Eduardo — staff reports, copies of resolutions, 1999-2004 public notices, misc correspondence File room Fortino, Albert — public notices, staff reports, misc 1978-2005 correspondence, copies of resolutions, copies of ordinances File room Monier Tile Company — staff reports, misc 1977-1979 correspondence File room Kamangar, Mahmoud— staff reports, public notice, 1999-2000 copy of resolution File room Workers Compensation — misc correspondence, copies 1975-1994 of resolutions File room Agreement — Gates, McDonald & Company 1978-1984 File room Agreement — Levinson Bros. Inc. 1984-1993 File room Interim Storm Drainage Channel Improvements — staff 1981-1987 reports, misc correspondence, public notices File room Agreement — James M. Montgomery 1986-1987 File room Martin, Lloyd — staff reports, public notices, copies of 1977-1986 resolutions, misc correspondence, copy of ordinance, petitions File room Agreement — D & E Development 1986 File room Fibro Development — staff reports, public notices, misc 1977-1986 correspondence, copy of ordinance File room The Car Store — staff reports, public notices, misc 2003 correspondence, copy of resolution File,room Vlahos, John — misc correspondence 1999 File room Schramm, Charles — staff reports, public notices, copy 1998 of resolution, misc correspondence File room Greystone Homes — staff reports, misc correspondence 199.9-2000 File.room Blackstone,. James — public.notices 1977' File;room Carr ,James— staff reports, copies of resolutions, public 1976-1997 notices, copies of ordinance Inventory completed by Susan Johnson Date 4/22/2009 REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 4/21/2009 No Print CU+2 4/21/2009 No Print CU+2 4/21/2009 No Print CU+2 4/21/2009 No Print CU+2 4/21/2009 No Print Cu+2 '4/21/2009 No Print CU+2 4/21/2009 No Print CU+2 4/21/2009 No Print T+5 4/21/2009 No Print T+5 4/21/2009 No Print CU+2 4/22/2009 No Print T+5 4/22/2009 No Print CU+2 4/22/2009 No Print T+5 4/22/2009 No Print CU+2 4/22/2009 No Print CU+2 4/22/2009 No Print CU+2 4/22/2009 No Print CU+2 4/22/2008 No Print CU+2 4/22/2009 No Print CU+2 4/22/2009 No Print CU+2 4/22/2009 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS File room Orchard Valley Communities — staff reports, public 1998-2001 notices, copies of resolutions, misc correspondence File room Acceptance of Completion/Improvements — staff 1991-2002 reports File room Benassi, A. — staff reports,public, notices, copies of 1977-1984 resolutions, copies of ordinances, petitions, misc correspondence File room Lynch, Bob — public notices, staff reports, copies of 1977-1,984 resolutions, copy of ordinance, misc correspondence File room PeaceBuilders — misc correspondence 1996-1997 File room Deferred Compensation Plan — staff reports, misc 1977-1998 correspondence, copies of resolutions File room Agreement — Thomas E. Sullivan 1988 File room Agreement — Solutions for Wealth Management 2000_ File room Agreement — Allstate Equity Servicing Corporation 1979 [ File room Agreement — Clock Tower Financial Advisory Group 1984 File room Berhorst, Ron — misc correspondence 1977 File room Food ,Establishment Permits - public notice 1978 File room Vasquez, John — misc correspondence 1995 File room Recreation Vehicles — copy of ordinance 1979 File room Condominiums — public notices, staff reports, misc 1978-2005 correspondence, copies of resolutions File room Sunrise Drive — public notices, staff reports, misc I I correspondence, petitions, copies of resolutions 11999-2001 File room Home Depot— staff reports, copies of resolutions, 1998-1999 public notices, misc correspondence File room Agreement — Home Depot USA 1999-2003 File room Benassi Oaks — staff reports, public notices, copies of I resolutions, misc correspondence, copy of ordinance 12002-2004 File room Filippi, Frank — public notices, staff reports 1978 File room Historical; Buildings — misc correspondence, copies of 1979-1983 resolutions File room Property Tax Issues — misc correspondence, staff 1978-2003 reports, copy of ordinance, copy of resolution File room Motel 6 — staff reports, copy of resolution, public 1978-1998 J notices File room Delgado, Violet — public notices, staff reports 1978 Inventory completed by Susan Johnson Date 4/22/' REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 4/22/2009 No Print CU+2 4/22/2009 No Print CU+2 4/22/2009 No Print CU+2 4/22/2009 No Print CU+2 CU+2 T+5 T+5 T+5 T+5 CU+2 CU+2 CU+2 CU+2 I CU+2 4/22/2009 4/22/2009 4/22/2009 4/22/2009 4/22/2009. 4/22/2009 4/22/2009 4/22/2009 4/22/2009 4/22/2009 4/22/2009 CU+2 14/22/2009 CU+2 14/22/2009 T+5 4/22/2009 CU+2 14/22/2009 CU+2 4/22/2009 CU+2 4/n/2009 CU+2 4/23/2009 CU+2 1 4/23/2009 CU+2 4/23/2009 No Print No Print No Print No Print No Print No Print No Print No Print No _Print No Print I No I Print No I Print I No I Print No Print No I Print No No I, No No No Print Print I Print Print Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF 'REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Powell, Alfred — public notices, staff reports 1978 C10+2 4/23/2009 No Print File room Gonzales, Manuel — staff report, public notice 1978 CU+2 4/23/2009 'No Print File room Hope Rehabilitation Services — misc correspondence, 1978-1979 CU+2 4/23/2009 No Print staff reports, public notices File room Mussallem Development Company — staff reports, 1978-1985 CU+2 4/23/2009 No Print public notices, misc correspondence, copy of resolution File room Glickman, Crumpler and Riley— misc correspondence, 1978-1994 CU+2 4/23/2009 No Print staff reports, public notices File room Chappell/Sargenti — staff reports, public notices, copies 2005-2006 CU+2 4/23/2009 No Print of resolutions, copy of ordinance File room American Housing Partners — staff reports, copies of 1998-2001 CU+2 4/27/2009 No Print resolutions, misc correspondence, public notices File room Central Valley Corporation — staff reports, public 1997-2002 CU+2 4/27/2009 No Print notices, misc correspondence, copy of ordinance, copies of resolutions File room Overall Economic Development Program — staff 1997-2003 CU+2 4/27/2009 No Print reports, copy of resolution, misc correspondence, public notices, petition File room Residential Development Ordinance — staff reports, 1979-2007 CU+2 4/27/2009 No Print copies of resolutions, copies of ordinances, misc correspondence, public notices, petitions File room State Surplus Funds — misc correspondence 1976-1982 CU+2 4/28/2009 No Print File room Ghirlanda Property — public notices, staff reports, misc 1978-1,984 CU+2 4/28/2009 No Print correspondence, copies of ordinances File room Giminez, Peter - misc correspondence 1978 CU+2 4128/2009 No Print File room Agreement = Coast Range Development 1995 T+5 4/28/2009 No Print File room Agreement — LJW Enterprises, Inc. 1995 T+5 4/28/2009 No Print File room Agreement — Greg Mussllem,(Pan Tempo) 1997 T+5 4/28/2009 No Print File room Agreement — Edith Huang 1997 T+5 4/28/2009 No Print File room Agreement — Silicon Valley Diversified, Inc. 1995 T+5 4/28/2009 No Print File room Agreement — Theodore Schaal 1995 T+5 4/28/2009 No Print File room Agreement - Coast Range Development 1995 T+5 4/28/2009 No Print File room Agreement — LJW Enterprises, Inc. (Willard) 1995 T+5 4/28/2009 No Print File room Agreement —Theodore Schaal 1995 T+5 4/28/2009 No Print File room Agreement—. Glen Loma (Thomas Road Properties) 1995 T+5 4'/28/2009 No Print File room Agreement — Farotte Construction 1995 T+5 4128/2009 No Print File room Agreement — Country Estates Venture 1996 T+5 4/28/2009 No Print Inventory completed by Susan Johnson Date 4/28/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Agreement — Shapell Industries of Northern California 1995 T+5 4/28/2009 No Print File room Agreement — Valley Title Company (Arcadia 1995 T+5 4/28/2009 No Print Development) File room Agreement — 140 Gilroy Association, L.P. by: New 1995 T+5 4/28/2009 No Print Cities Development Group File room Agreement — Theodore Schaal/John Filice 1997 T+5 4/28/2009 No Print File room Agreement — Thomas road Properties 1997 T+5 4/28/2009 No Print File room Agreement — South County Housing 1997 T+5 4/28/2009 No Print File room Agreement — Pacific States Development 1997 T+5 4/28/2009 No Print File room Country Courts Consolidation— staff reports, public 1978-1979 CU+2 4/28/2009 No Print notices, misc correspondence File room Castlewood Commercial Properties — public notices, 1978-1983 CU+2 4/28/2009 No Print staff reports, misc correspondence File room McCanish, Daniel— public .notices, staff report_ 1978 CU+2 4/28/2009 No Print File room Youth Center/MASCA — staff reports, copies of 1993-2003 CU+2 4/29/2009 No Print resolutions, misc correspondence, petitions File room Agreement — J. Kaeuper & Company 1995 T+5 4/29/2009 No Print File room Agreement — Pacific Gas & Electric 1993-1995 T+5 4/29/2009 No Print File room Agreement — Pacific Gas & Electric 1997 T+5 4/29/2009 No Print File room Mission Valley Evergreen Steel — staff reports, misc 1996 CU+2 No Print correspondence 14/29/2009 File room . Gavilan Water Conservation District— staff reports, 1939-1985 CU+2 4/29/2009 No Print misc correspondence, copy of resolution I_ File room Agreement — Santa Clara Valley Water Conservation 1977 T+5 No Print District 14/29/2009 I I File room Agreement — South Santa Clara, Valley Water T+5 4/29/2009 No Print Conservation District 11955 �' I File room Agreement — Santa Clara Valley Water District 1977 T+5 4/29/2009 No Print File room Crosswalks — staff reports 1986-1997 CU+2 4/29/2009 No Print File room Employee. Assistance Program,— misc correspondence 1989 CU+2 4/29/2009 No Print File room Agreement— Occupational Health Services, Inc. 1988-1989 T+5 4/29/2009 No Print File room Hillside Development — staff reports, eopies of CU+2 ;I 4/30/2009 No Print resolutions, misc correspondence 11979-1995 I I File room Fifth Street Fire Station _ staff reports, copies of 1978-1993 CU+2 _ 1 4/30/2009 No Print resolutions, misc correspondence File room Wojahn, Gary (Mesa Road Assessment) = staff reports, 1978-1979 CU+2 4/30/2009 No Print public notices, misc correspondence Inventory completed by Susan Johnson Date 4/30/' DESTRUCTION OF OBSOLETh .,.ECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT'OF DATE OF REQUIRED DATE OF CONFIDENTIAL. TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Della Maggiora, Frank — copy of ordinance; public 1979 CU+2 4/30/2009 No Print notice, staff report File room Burger King Corporation — staff reports, public notices, 1978-1979 CU+2 4/30/2009 No Print misc correspondence; copy of ordinance File room Johnson -Rose Corporation — staff reports, public 1986-1987 CU+2 4/30/2009 No Print notices, mist correspondence, copy of ordinance, copy of resolution File room Acker & Berghella — staff reports, public notices, mist 1976-1986 CU+2 4/30/2009 No Print correspondence File room Street/Sidewalk Standard and Restrictions — staff 1977-1996 CU+2 5/l/2009 No Print reports, misc correspondence, petitions, public notices, copies of.ordinances File room Storm Drains — staff reports, misc correspondence; 1961-2005 CU+2 5/1/2009 No Print public notices,_copies of resolutions, copy of ordinance File room Agreement— Central Underground Construction 1968 T+5 5/l/2009 No Print File room Renz/Kirk Construction — staff reports, misc 1980-1983 CU+2 5/1/2009 No Print correspondence, copy of ordinance, copy of resolution, public notices, petition File room Agreement — Miller Meadows, LLD 1982 T+5 5/1/2009 No Print File room Uvas Creek Park Preserve — staff reports, public 1993-2005 CU+2 5/1/2009 No Print notices, misc correspondence, copy of resolution, File room Agreement — Collishaw Construction 1995-1996 T+5 5/l/2009 No Print File room Metropolitan Transportation Commission— misc 1979-1993 CU+2 5/1/2009 No Print correspondence, copies of resolutions File room Agreement — Outreach & Escort, Inc. 1982-1983 T+5 5/l/2009 No Print File room Delinquency Prevention — staff reports, public notices, 1972-1992 CU+2 5/1/2009 No Print copies of resolutions, misc correspondence File room Velasquez, Mary Ellen — staff report, public notice, 1979-1980 CU+2 5/1/2009 No Print copy of resolution, misc correspondence File room Larkin, Thomas —public notices, copy of ordinance 1979 CU+2 5/4/2009 No Print File room Duran, James — copy of ordinance, ,pubic notices, staff 1979 CU+2 5/4/2009 No Print report File room Agreement — Randy'Barbaglia and Phil Piazza 1979 T+5 5/4/2009 No Print File room AMTEC Corp. — staff reports 1979-1980 CU+2 5/4'/2009 No Print File room Underground Storage Tanks — staff reports, public 1979-1996 CU+2 5/4/2009 No Print notices, mist correspondence, copy of ordinance File room Agreement— Safety Specialists, Inc. 1985 T+5 5/4/2009 No, Print Inventory completed by Susan Johnson Date 5/4/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Agreement — Petrotek 1995 T+5 5/4/2009 No Print File room Okada, H. — staff report, public notices, copy of 1979 CU+2 5/4/2009 No _ Print resolution, misc correspondence File room Uvas Development Company — misc correspondence, 1979-1982 CU+2 5/4/2009 No Print public notices, staff report, copy of ordinance, copies of resolutions File room Garlic Festival Association — misc correspondence, 1979-2005 CU+2 5/4/2009 No Print staff reports, petition, public notices copies of resolutions File room Agreement -Gary H. Steinmetz 1993 T+5 5/4/2008 No Print File room Megan's Law — misc correspondence 1997 CU+2 5/5/2009 No Print File room i 'Tang, Joao — public notices, misc correspondence, staff . 1997-1998 CU+2 5/5/2009 No Print reports, copy of resolution File room Disaster Assistance Act — misc correspondence, staff 1991-1992 I CU+2 No Print report 15/5/2009 I File room Noise Ordinance — copy of ordinance, public notices, 1979-199-1 CU+2 5/5/2009 No Print staff reports, misc correspondence I I I I File room Economic Development Corporation — misc CU+2 5/5/2009 No -Print correspondence, staff reports 11996-2002 I I I I File room Truck Stop/Inspection Stations — misc correspondence, 1979-1991 CU+2 5/5/2009 No Print staff reports, copy of ordinance File room South County Housing — staff reports, public notices, 1986-2007 CU+2 5/5/2009 No Print copies of resolutions, copies of ordinances, misc correspondence File room Architectural & Site Approval Applications (Misc) — 1997 CU+2 5/5/2009 No Print staff reports, copy of resolution File room I Cheng, Charles — staff reports, copy of resolution, CU+2 5/5/2009- No Print public notices, misc correspondence 11996-1999 I' I I File room Gurries Associates — staff report, public notices, copy ,I' CU+2 No Print I of resolution, -copy of ordinance, misc correspondence 11979-1990 15/5/2009 I I File room I Public Works Projects — misc correspondence,, staff I CU+2 No Print reports, misc correspondence 11983-2004 15/5/2009 I I File room Landscaping Policy -misc correspondence, staff 1972-1992 CU+2 5/5/2009 No Print reports, public notices, copies of resolutions I I I I I . File room Air Conditioning Projects — staff report 1997 CU+2 �' 5/5/2009 No Print File room I Jamina Investments — staffreports,,public notices, misc 11979-1983 CU+2 15/5/2009 No Print correspondence, copies of ordinances I I I Inventory.completed by Susan Johnson Date 5/5/2r" DESTRUCTION OF OBSOLETE ..LCORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS File room Vending Vehicles = copies of ordinances, staff reports, 1982-1991 misc correspondence, public notices, copy of resolution File room Transition Zone — staff reports, misc correspondence, 1977-1980 public notices File room Nowakowski, Michael — staff reports, misc 1979-1984 correspondence File room Lang Essary Construction — copy of ordinance, public 1979 notice File room Peoples, Rosemary — copy of resolution, public notice 1979 File room Monterey Street Landscape Projects (South) — staff 1980 reports, misc correspondence File room Mortgage Assistance Program — staff reports, public 1979-1982 notices, misc correspondence, copy of resolution File room Agreement — California Housing Finance Agency _ _1979 File room Martinez & Cruz Associates — copy of ordinance, 1980 public notices File room Brisbane Avenue = public notice, staff report 1979-1980 File room Omd'off, Keith — staff reports, misc correspondence, 1978-1980 public notices File room Kong, Henry — staff report, copy of ordinance, misc 1980 correspondence, public notices File room Fortino, Joseph, Jr. — misc correspondence 1980 File room Restroom Facilities — copy of ordinance, public notice 1980 File room Kawashima, Seige and Alyce — public notices, staff 1992-1993 reports; copy of ordinance File room Welfare Reform — misc correspondence 1997 File room Lily Gardens — public notices, copies of resolutions, 1979-2001 staff reports, misc correspondence File room Gravell, Normand— staff reports, misc correspondence 1991-1992 File room Beno, J.F. — staff reports, copy of resolution, copy of 1980 ordinance; public notices, misc correspondence File room Historical Heritage Committee (City) — staff reports, 1980-2001 misc correspondence File room Silicon Valley' Development — staff reports, public 1980-11994 notices, copies of resolutions, misc correspondence, copy of ordinance Inventory completed by Susan Johnson Date 5/5/2009 REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print T+5 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print CU+2 5/5/2009 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT Or DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Obata Industrial Park — copy of ordinance, copies of 1980-1997 CU+2 5/6/2009 No Print resolutions File room Agreement — Conco West, Inc. 1998-1999 T+5 5/7/2009 No Print File room Agreement — Silicon Valley Development 1984 T+5 5/8/2009 No Print File room Howson, Frances M., Ronald and Roberts Hughan — 1998 CL+10 5/8/2009 No Print Purchase and Sale Agreement for real property File room Carillo, Daniel— staff reports, public notices, copies of 1970-1980 CU+2 5/11/2009 No Print ordinances, petition File room Speno, Ernest — staff report 1992 CU+2 5/11/2009 No Print File room Seventh Street Improvement Project— staff reports, 1980-1981 CU+2 5/11/2009 No Print public notices File room Agreement — Eilert Construction 1980 T+5 5/11/2009 No Print File room Design Analysis/Standards — staff report, public notices 1980-1998 CU+2 5/11/2009 No Print copy of ordinance File room Pelland & Peterson — staff report, copy of ordinance, 1980 CU+2 5/11/2009 No Print copy of resolution, public notice, misc correspondence File room Filice, William and Ernest— staff report, public notice, 1980 CU+2 5/11/2009 No Print copy of ordinance File room Sylvain, J.R. — staff report 1980 CU+2 5/11/2009 No Print File room Building Association of Gilroy — misc correspondence 1994 CU+2 5/11/2009 No Print File room U-Haul Company — staff reports, public notices, copy 1980 CU+2 No Print of ordinance 15/11/2009 File room Chang, K.H. — staff reports, public notices, copy of 1980 CU+2 'No Print ordinance, copies of resolutions , 15/11/2009 File room Skateboard Park— staff reports, public notices, copies 1998-1990 CU+2 5/11/2009 No Print of ordinances, misc correspondence, petition File room Agreement= A.J. Vasconi General Construction 1999 T+5 5/11/2009 No Print File room MVW Partners — staff reports, public notices, copies of 1992-2002 CU+2 5/11/2009 I No Print resolutions, copies of ordinances, misc correspondence File room Dyer, Robert — staff report, copy of resolution 1996 CU+2 5/12/2009 No Print File room Septage/Septage Disposal,— misc correspondence, staff 1988-1996 CU+2 5/12/2009 No Print reports, copy of resolution, copy of ordinance File room Silacci-Reeder— staff reports, misc correspondence, 1980-1982 CU+2 No Print public notices 15/12/2009_ File room California Wellness Foundation— staff report, misc 1997 CU+2 15/12/2009 No Print correspondence Inventory completed' by Susan Johnson Date 5/12/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Leavesley Road Policy— staff reports, misc 1980-1986 CU+2 5/12/2009 No Print correspondence File room Harrison, Richard and Joan — staff reports, public 1980-1986 CU+2 5/12/2009 No Print notices, copy of ordinance, copy of resolution - File room Taco Bell (the Frazier Group) — staff report, copy of 1996-1997 CU+2 5/12/2009 No Print resolution File room Mills Act — staff reports, misc correspondence 1997-2006 CU+2 5/12/2009 No Print File room Administrative Hearing Policy— public notices, copies 1997-1999 CU+2 5/12/2009 No Print of resolutions File room King, Thomas — misc correspondence, copy of 1980-1983 CU+2 5/12/2009 No Print resolution, Public notices, copy of ordinance File room Hemphill. William — staff report, public notices, copy 1980 CU+2 5/12/2009 No Print of ordinance File room Kazanjian, Jack — staff reports, public notices, misc 1980-1989 CU+2 5/12/2009 No Print correspondence, copy of resolution File room Parking Citations/Fines/Forfeitures — misc 1980-1997 CU+2 5/12/2009 No Print correspondence File room Agreement — Phoenix Group Information Systems 1997-2000 T+5 5/12/2009 No Print File room Agreement— Lockheed IMS 1993-1997 T+5 5/12'/2009 No Print File room Agreement — Datacom Systems Corporation 1980-1989 T+5 5/1-2/2009 No Print File room Gerard & Lombert, Inc. — staff report, public notices, 1995 CU+2 5/I2/2009 No Print copy of ordinance File room Conrotto, Mike — staff report, public notices, copies of 1980-2005 CU+2 5/12/2009 No Print ordinances File room Mileage Expenses — staff reports, copie&of resolutions 1980-1995 CU+2 5/12/2009 No Print File room Advanced Micro Devices — misc correspondence, staff 1980-1081 CU+2 5/12/2009 No Print reports, copies of ordinance, public notice File room Train Service — misc correspondence, copies of 1979-2004 CU+2 5/12/2009 No Print resolutions, staff reports File room Mello, Dan— staff reports 1980-1983 CU+2 5/12/2009 No Print File room" Rosanna- Street (Library Parking) — staff reports, public 1980-1981 CU+2 5/12/2009 No Print notices, misc correspondence File room Agreement — Granite Construction Company 1981 T+5 5/12/2009 No Print File room Highway 152 (East) — misc correspondence, staff 1972-1994 CU+2 5/12/2009 No Print reports, copies of resolutions File room Liquor Ordinance — staff reports, public notices, misc 1976-1981 CU+2 5/13/2009 No Print correspondence, copies of ordinances Inventory completed by Susan Johnson Date 5/13/2009 RECORD LOCATION File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETE RECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS Gera, Marko— staff reports, copies of resolutions, misc 1980-1993 correspondence, public notices Dance Hall Permits — staff reports, copy of ordinance, 1991-1992 misc correspondence, public notices Liability/Fire Insurance — misc:correspondence, staff 1970-2006 reports, public notices, copies of resolutions San Martin Planning Area — misc correspondence, staff 1980-1988 reports, public notices Salter, Don = public notices 1981 Eastside/Westside Area Study — misa correspondence 1980 _ South Valley Business Park — misc correspondence, 1980-1982 staff reports, public notices, copy of ordinance Mediterranean Fruit Fly — copy of resolution, misc 1981 correspondence Americans with Disabilities Act (ADA) — staff reports, 1992-1999 misc correspondence Agreement — GB Group, The 1997-1998 Development Process (City) — staff reports 1996-2003 Appropriation Limits —misc correspondence, copies of resolutions, staff reports 11980-2007 Staples, Inc. — staff report, copy of resolution 1999 California Conservation Corps 1996-1997 Coslar Inc. (Monterey Plaza) — copies of resolutions, public notices, staff report 11981 Warmington Homes — misc correspondence, staff 11996-2006 reports Brown Act — staff reports, misc correspondence, public 11981-2005 notices Shriner's Hospital for Crippled Children — public 1996-2004 notices, staff reports, copy of ordinance, copies of resolutions Proposition.218 (the Fox Initiative) = misc correspondence, staff report 11996-1997 Medians — staff reports, copy of resolution, misc 1979-1983 correspondence I Uyeno/Steidley — misc correspondence, copy of 1981-1985 ordinance I Inventory completed by Susan Johnson Date 5/13 ' REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 5/13/2009 No Print CU+2 5/13/2009 No Print CU+2 5/13/2009 No Print CU+2 5/13/2009 No Print CU+2 5/13/2009 No Print CU+2 5/13/2009 No Print CU+2 5/13/2009 No Print CU+2 5/13/2009 No Print CU+2 5/13/2009 No Print T+5 5/13/2009 No Print CU+2 5/13/2009 No Print CU+2 15/13/2009 No I Print CU+2 5/13/2009 No Print CU+2 5/13/2009 No Print CU+2 I, 5/43/2009 I No I Print 1 CU+2 15/13/2009 I No I Print 1 CU+2 15/13/2009 I No CU+2 Print Print No No CU+2 CU+2 CU+2 Print Print Print 5/13/2009 5/I3/2009 5/43/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Scherrer, John — copy of ordinance, public notices, staff 1984 CU+2 5/13/2009 No Print reports, misc correspondence File room Economic Incentives and Policies — staff reports, misc 1989-2006 CU+2 5/13/2009 No Print correspondence - File room Drinking Drivers Program — staff reports, misc 1980-1994 CU+2 5/13/2009 No Print correspondence, copy of resolution File room Walsh & Son — staff reports, public notices, copy of 1996 CU+2 5/13/2009 No Print resolution File room Economic Incentive Agreement— Wal-Mart 1993-1996 T+5 5/14/2009 No Print File room Economic Incentive Agreement — Al Sanchez 1997-2000 T+5 5/14/2009 No Print File room Economic Incentive Agreement — G.N Renn 1998-20011 T+5 5/14/2009 No Print File room Economic Incentive Agreement — Forest Park Inn 1998-2001 T+5 5/14/2009 No Print File room Economic Incentive Agreement — Marx Chevrolet 1998-2001 T+5 5/14/2009 No Print File room Economic Incentive Agreement — Motel 6 1999-2002 T+5 5/14/2009 No Print File room Economic Incentive Agreement— SteriGenics 1999-2002 T+5 5/14/2009 No Print File room Economic Incentive Agreement— Hilton Garden Inn 2001-2004 T+5 5/14/2009 No Print File room Economic 'Incentive Agreement — J.N. Abbott 2000-2003 T+5 5/14/2009 No Print Distributors File room Economic Incentive Agreement — Architectural 2000-2003 T+5 5/14/2009 No Print Facades Unlimited File room Street Banners — staff reports 1981 CU+2 5/15/2009 No Print File room Rancho Real — staff reports, public notices, copies of 1979-2004 CU+2 5/15/2009 No Print resolutions, misc correspondence, copy of ordinance File room DeBell' Homes — staff reports, copies of ordinances, 1981-1993 CU+2 5/15/2009 No Print public notices, copy of resolution, misc correspondence File room Woolworth Industrial Park (Brem Lane) — staff reports, 1982-1983 CU+2 5/15/2009 No Print copy of resolution,_ public notices, misc correspondence File room A.G.C., Inc. — misc correspondence 1981 CU+2 5/15/2009 No Print File room Burge, Peter — staff reports 1981 CU+2 5/15/2009 No Print File room Secret Witness Program— in correspondence_ 1980-1994 CU+2 5/15/2009 No Print File room Youth Science Institute — misc correspondence 1982-1984 CU+2 5/15/2009 No Print File room Quackenbush, Charles - staff report, public notice, 1981 CU+2 5/15/2009 No Print copy of resolution File room Montano, Al — staff reports, public notices, copies of 1981-1999 CU+2 5/15/2009 No Print resolutions, copy of ordinance, misc correspondence File room Agreement — Montano, Alfred and Lydia 1999 T+5 5/15/2009 Inventory completed by Susan Johnson Date 5/15/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS File room Haro, Fred — staff reports, public notices, copy of 1981 ordinance File room Bidegary, Thomas — misc correspondence 1981 File room Towing Services = public notices, copies of ordinances, 1979-2005 copies of resolutions; staff report File room Agreement — B & C Towing, Inc. 2004 File room Water Facilities Construction — staff reports, public 1981-1983 notices, misc correspondence File room Agreement — Boone, Cook & Associates 1983 File room Joint Venture/Silicon Valley Network — misc 1994-2000 correspondence, staff reports, copy of resolution File room Mussallem, Greg — staff reports, public notices, copies 1993-2003 of resolutions, copy of ordinance File room Leavesley Road' Improvements — staff reports, public 1976-1996 notices, copies of resolutions, File room Urban Service Area— staff reports, public notices, 1977-2005 copies of resolutions File room Administrative Hearing - Alex Larson 1997 File room Administrative Hearing — Aroma Touch 2000 File room Agreement — Nolte & Associates 1995-1998 File room Agreement — Granite Construction 1996-1997 File room Agreement — Santa Clara County 1980-1982 File room Barrow, James 1981 File room Street Sweeping Services 1983-2000 File room Agreement — Smith's Action Maintenance Company 1979-1981 File room Public Records Act — misc correspondence„ staff 1993-2007 reports, copies of resolutions File room Janitorial/Custodial Services = staff reports, public notices, misc correspondence 11986-2007 File room Agreement — Cleaning Services_ 2002-2003 File room Booking/Processing Fees — misc correspondence 1994 File room Giordano, Ms. — staff reports 1981 File room Schaal, Ted — staff reports,.public notices, copies of resolutions, misc correspondence 11982-1994 File room ,Hecker Pass— A Family Adventure — staff reports, 1982-1999 misc correspondence, copies of resolutions, copies of ordinances, public notices Inventory completed by Susan Johnson Date 5/19/' REQUIRED ' DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 5/15/2009 No Print CU+2 5/15/2009 No Print CU+2 5/15/2009 No Print T+5 5/15/2009 No Print CU+2 5/15/2009 No Print T+5 5/15/2009 CU+2 5/15/2009 No Print No Print CU+2 5/15/2009 No CU+2 5/15/2009 No CU+2 CL+7 CL+7 T+5 T+5 T+5 CU+2 CU+2 T+5 a CU+2 CU+2 5/15/2009 1 5/15/2009 5/15/2009 5/18/2009 5/18/2009 5/18/2009 5/18/2009 5/18/2009 5/18/2009 5/18/2009 5/19/2009 No No No No No No No No I No No Print Print Print Print Print Print Print Print Print Print Print Print Print T+5 5/19/2009 No Print CU+2 .5/19/2009 No Print CU+2 5/19/2009 No Print I CU+2 15/19/2009 No I Print CU+2 1 5/19/2009 No I Print RECORD LOCATION File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETL mECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS Tenth Street Study/Guidelines — staff report 1981 Special Events — staff reports, misc correspondence, 1980-1,995 public notices, copies of ordinances Oshan, Michael — staff reports, public notices, copies of 1981-2006 resolutions, copy of ordinance Santa Teresa Corridor Study— staff reports, copy of 1995-1996 resolution, petition Monterey Street Rewiring Project— staff report, public 1981-1982 notices Blocker, Richard — staff reports, public notices, copy of 1992-1993 resolution Mortgage Revenue Bonds— staff reports, public 1981-1985 notices, copies of resolutions; misc correspondence Agreement — County of Santa Clara 1982-1983 Jasker, Inc. — staff report, public notice, copy of 1981-1982 resolution Escort Services — staff reports 1981 Flautt, Frank — staff report 1992 Huang, Edith — staff reports, public notices, copies of 1992-1998 resolutions, copies of ordinances Kaufman & Broad— staff reports, public notices, 1993-1997 copies of resolutions, misc correspondence Hazardous Materials/Waste — staff reports, public 1983-1998 notices, misc correspondence, copies of resolutions, copies of ordinances Sports Complex and Park — staff reports, public 1997-2006 notices, misc correspondence, copies of resolutions, copy of ordinance Agreement to purchase property Blocher, Richard and 1997 Barbara — Chicago Title Insurance Company, Agreement of Purchase and Sale Agreement to purchase property Filice, William — 1997 Chicago Title Insurance Company, Agreement of Purchase and Sale Agreement — Beals Landscape Architecture 1991 Tsai, Hui-Kuang — staff report, public notices, copy of 1993 ordinance Inventory completed by Susan Johnson Date 5/21/2009 REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 5/19/2009 No Print CU+2 5/19/2009 No Print CU+2 5/20/2009 No Print CU+2 5/20/2009 No Print CU+2 5/20/2009 No Print CU+2 5/20/2009 No Print CU+2 5/20/2009 No Print T+5 5/20/2009 No Print CU+2 5/20/2009 No Print CU+2 5/20/2009 No 'Print CU+2 5/20/2009 No Print CU+2 5/20/2009 No Print CU+2 5/20/2009 No Print CU+2 5/20/2009 No Print CU+2 5/21/2009 No Print CL+10 5/21/2009 No Print CL+10 5/21/2009 No Print T+5 5/21/2009 No Print CU+2 5/21/2009 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA_ File room Konle Development Ltd. — staff reports, public notices, .1981-1984 CU+2 5/21/2009 No Print misc correspondence, copy of resolution ' File room Raisch Company — staff reports, misc correspondence, 1981-1987 CU+2 5/21/2009 No Print public notices, copies of ordinances, copy of resolution File room Silicon Valley Diversified— staff reports, public 1994-1997 CU+2 5/21/2009 No Print notices, misc correspondence, copies of resolutions, copies of ordinances File room Industrial Development Authority — staff reports, 1980-2003 CU+2 5/21/2009 No Print copies of resolutions, copies of ordinances, public notices, misc correspondence File room Agreement — Gilroy Canning Company 1990 T+5 5/21 /2009 No Print File room Country Estates Assessment District — copies of 1980-2004 CU+2 5/26/2009 No Print ordinances, copies of resolutions File room Miller Avenue Crossing — misc correspondence 1993 CU+2 5/26/2009 No Print File room Industrial Twenty Ventures — staff reports, public 1981-1997 CU+2 5/26/2009 No Print notices, copies of resolutions, misc correspondence File room ICMA Awards— misc correspondence 1992 CU+2 5/27/20.09 No Print File room Equal Employment Opportunity Policy — staff reports, 1996/1997 CU+2 5/27/2009 No Print copy of resolution, misc correspondence File room Code Enforcement Program — staff reports, copy of 1992-2000 CU+2 5/27/2009 No Print resolution, public notice File room South Valley National Bank — staff reports, copy of 1982-1995 CU+2 No Print resolution, public notice, misc correspondence 15/27/2009 File room Hecker Pass Reorganization — staff report, public 1982 CU+2 No Print notice 15/27/2009 File room Ronan Corners — public notice, copy of ordinance, staff 1982 CU+2 15/27/2009 I No Print report File room Arita & Fujita — staff report, copy of resolution 1982 CU+2 5/27/2009 No Print File room Alexander Street (10"/Banes Lane) — staff report 1982 CU+2 5/27/2009 No Print File room Hoff, Jerry — staff report, copy of resolution, misc CU+2 15/27/2009 I No Print correspondence, public notices 11982 File room Backflow Prevention Policy —copies of ordinances, CU+2 No Print staff reports, public notices 11982-1992 15/27/2009 I File room Nob Hill Foods — staff reports, misc correspondence, 11982-1995 CU+2 ( 5/27/2009 I No Print public notices, copies of resolutions, copy of ordinance File room Street Dedications — staff reports, misc correspondence 1984-2001 CU+2 5/27/2009 No Print File room Planned Parenthood. Services —misc correspondence .1982 CU+2 5/27/2009 Inventory completed by Susan Johnson Date 5/27/" DESTRUCTION OF OBSOLETE ,cECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION_ DESTRUCTION YES/NO MEDIA File room Morey/Kern Annexation — misc correspondence 1982 CU+2 5/27/2009 No Print File room Arellano, J.T. — staff report 1982 CU+2 5/27/2009 No Print File room Reimal/Christopher%Glen Loma — staff report, copy of 1993 CU+2 5/27/2009 No Print resolution File room Operation Sentinel — staff reports, misc correspondence 1983-1990 CU+2 5/27/2009 No Print File room Roofing Ordinance — staff report, public notice 1994 CU+2 5/27/2009 No Print File room Public Safety Department — staff reports, public 1983-1990 CU+2 5/27/2009 No Print notices, misc correspondence, copy of ordinance File room Bloomfield Fire Station— misc correspondence, staff 1982-1983 CU+2 5/27/2009 No Print reports File room Agreement to sell property to Santa Clara County 1983 CL+10 5/27/2009 No Print File room Bridges — staff reports, misc correspondence, public . 1982-2007 CU+2 5/27/2009 No Print notices, copies of resolutions File room Agreement-- Universal Field Services 1-999-2001 T+5 5/27/2009 No Print File room Agreement — Granite Construction Company 2002-2003 T+5 5/27/2009 No Print File room Lift Stations — staff reports, misc correspondence 1975-1983 CU+2 5/27/2009 No Print File room Steel Jaw Traps — copies of ordinances, public notice 1988 CU+2 5/27/2009 No Print File room Campaign Contributions/Expenditure — public notices, 1997-2007 CU+2 5/27/2009 No Print staff report, misc correspondence File room Tree Preservation Ordinance — staff reports, copy of 1994 CU+2 5/27/2009 No Print resolution, misc correspondence File room Barbaglia, Randy — staff reports, public notices, copy 1982-1983 CU+2 5/27/2009 No Print of ordinance, misc correspondence File room Mantelli Drive Extension— staff reports, misc 1995-2003 Cu+2 5/27/2009 No Print correspondence. File room Agreement — Don Chapin Company, The 2002-2003 T+5 5/27/2009 No Print File room Agreement to purchase property— South County 1995 CL+10 5/27/2009 No Print Housing and Boykin, Paul and Anne File room Agreement —Earth Systems consultants 2002 T+5 5/27/2009 No Print File room Santa Clara County Manufacturing Group — staff 1994 CU+2 5/27/2009 No Print reports, misc correspondence File room Rowlison, Bruce — staff reports, misc correspondence, 1987 CU+2 5/27/2009 No Print public notices, copy of ordinance File room Lenihan, James and Anne — staff reports, copies of 1991-1994 CU+2 5/27/2009 No Print resolutions, public notices File room Packard, Harold and June — staff reports 1983 CU+2 5/27/2009 No Print File room Orchard Supply'Hardware — staff report 1983 CU+2' 5/27/2009 No Print Inventory completed by Susan Johnson Date 5/27/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE &CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Hecker Pass Corridor Land Use Study — staff reports, 1993-1994 CU+2 5/27/2009 No Print misc correspondence, petitions File room Vehicle Repair/Parking on City Streets — copies of 1994 CU+2 5/27/2009 No Print ordinances, public notice, staff report File room Santa Teresa Technology Park — misc correspondence, 1983 CU+2 5/27/2009 No Print ` staff reports, copies of resolutions File room Dickson, L. Brent - staff report 1986 CU+2 5/27/2009 No Print File room Redevelopment Agency (RDA) — misc correspondence, 1987-2002 CU+2 5/28/2009 No Print petitions, copies of resolutions, staff reports, public notices, copies of ordinances File room Agreement — McGill -Martin -Self, Inc. 2002-2003 T+5 5/28/2009 No Print File room Agreement — Santa Clara County . 1989 T+5 5/28/2009 No Print File room Agreement — Gilroy Unified School District 1989 T+5 5/28/2009 No Print File loom Agreement — Gavilan Community College District _ 1989 T+5 5/28/2009 No Print File room Agreement — Goldfarb & Lipman 1988 T+5 5/28/2009 No Print File room Agreement— Piedmont Associates 1988 T+5 5/28/2009 No Print File room Small, Kimball — staff reports, misc correspondence, 1993-1996 CU+2 5/28/2009 No Print copies of resolutions, copy of ordinance, public notices File room Masten Avenue Recreational Vehicle Park — staff 1994 CU+2 5/28/2009 No Print report, misc correspondence I File room Regency Monarch Development Company — staff 1983 CU+2 5/28/2009 No Print report, public notice, copies of resolutions I I File room Summer Forestry Group — copy of resolution, staff 1983 CU+2 5/28/2009 I No I Print report, misc correspondence File room Thomas Road Properties — public notices, staff reports, 1998-2000 CU+2 5/28/2009 I No Print copies of resolutions, misc correspondence I File room Trinity Plastics — misc correspondence 1982 CU+2 5/28/2009 No Print File room Filice, John et al.— staff reports, public notices, copy of 1983 CU+2 5/28/2009 No Print ordinance, misc correspondence I File room Hall of Fame —misc correspondence 1983-2006 CU+2 5/28/2009 No Print File room Malech, Ray — staff report, public notice, misc 1983 CU+2 5/28/2009 I No [Print correspondence File room Visitors/Convention Bureau —misc correspondence 1989-2006 CU+2 5(28/2009 1 No f Print File room Agreement — Gilroy Visitors Bureau 2003 T+5 5/28/2009 1 No I' Print File room Agreement — Gilroy Visitors Bureau (Wine and Pasta 1987 T+5 5/28/2009 I No I Print Festival). File room Filice,. John Jr. — staff report, public notice 1983 CU+2 5/28/2009 No [ Print Inventory completed by Susan Johnson Date 5/28/' RECORD LOCATION File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETE. _. XORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS Muni Financial Services — staff reports, public notices, 1993-1998 misc correspondence, copy of resolution Agreement — NB Lowry ' 1996 Rent Control — public notices, copies of ordinances, 1983-1987 staff reports, misc correspondence, petitions Kim, Tae — misc correspondence, staff reports, copies 1994-1995 of resolutions, public notices Public Safety Impact Fees — staff reports, public 1979-1985 notices, copies of resolutions, copies of ordinances, misc correspondence Development Agreements — copies of ordinances, misc 1983-1999 correspondence, public notices, staff reports, copies of resolutions State Budget — misc correspondence, copies of 1982-1996 resolutions Consolidated Refunding District — copies of resolutions 1994 Agreement — Southpoint Business Park Associates 2000-2003 Public Utilities Commission National Guard — staff report 1983 San Jose General Plan — misc correspondence, staff 1983-1985 reports, Sewer Connection Moratorium — misc correspondence 1984-1985 Gilroy Canning Company — misc correspondence, staff 1983 report Agreement— Custom Food Machinery 1981-1983 Training Courses — misc correspondence 1983-1991 Agreement — Seminars International — BCI Consulting 1991 Group Quarry Operations — misc correspondence, staff report 1994 Volunteer Program— staff reports 1994-1995 Lerma, Tony — staff reports, public notices, copy of 1983-1984 ordinance, copy of.resolution Victoria Drive Walk -Through — public notices, staff 1983 report Jackson, K.C. — staff report, misc correspondence 199.1-1992 Bus Depot — staff reports, public notices, misc 1979-2000' correspondence Inventory completed by Susan Johnson Date 5/29/2009 REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 5/28/2009 No Print T+5 5/28/2009 No Print CU+2 5/28/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print T+5 5/29/2009 No Print No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print T+5 5/29/2009 No Print CU+2 5/29/2009 No Print T+5 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print RECORD LOCATION File room File room File room File room File room File room I File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETE RECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS Agreement of Lease — Centeno, Ruben & Sylvia 19954996 Building Board of Appeals — staff reports, misc 1984-1999 correspondence, public notices, copy of ordinance, copies of resolutions Public Utilities Commission — misc correspondence 1996-11997 Royal Pools —misc correspondence 1983 Gilroy Medical Park — staff report, public notices, misc 1978-1983 correspondence, petitions, copy of resolution Misdemeanors/Infractions — public notices, copies of 1989-1998 ordinances, staff reports Filice & Sons— misc correspondence, public notices, 1983-1994 copies of ordinances, staff reports, copies of resolutions_ Kirby Canyon Dump Site — misc correspondence 1984 Bertuccio, Paul — staff reports, public notices, copies of 1983-1984 ordinances Wal-Mart — staff reports, public notices, misc 1992-1994 correspondence, Agreement — Wal-Mart 1992-1998 Helen Putnam Award - misc correspondence 1991-1997 William Lyon Company — copy of ordinance, copy of 1991-1992 staff resolution, report, public notice, petition I Martin, Ed and Jeff — staff reports, public notices, misc 1982-1997 correspondence, copies of resolutions I Printed Circuits International (PCI) — staff reports, misc 1983-1989 correspondence_ I Agreement — Printed Circuits International (PCI) 1984 Bay Area Rapid Transit (BART) — misc correspondence 11983-1991 Ronan Avenue Investors — staff reports, public notices, 12006-2007 copy of ordinance, copy of resolution Saint Louise Regional Hospital'— staff reports, public 1984-2005 notices, misc correspondence, copies of resolutions, copies of ordinances Retreats/Workshops - misc correspondence, staff 1995-2007 reports Mosquito Control= staffreport, public notice, misc 11983-1984 correspondence Inventory completed by Susan Johnson Date 6/2/2' REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA T+5 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 5/29/2009 No Print CU+2 6/l/2009 No Print CU+2 6/1/2009 No Print CU+2 6/l/2009 1 No I Print CU+2 16/1/2009 I No I Print T+5 6/l/2009 No Print CU+2 6/1/2009 No Print CU+2 16/1/2009 I No I Print CU+2 16/l/2009 I No I Print CU+2 16/1/2009 I No I Print T+5 6/1/2009 No Print CU+2 16/l/2009 I No I Print CU+2 [6/112009 I No I Print CU+2 6/l/2009 No Print CU+2 16/2/2009 I No I Print CU+2 16/2/2008 I No I Print RECORD LOCATION File room File room. File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETE ,CCORDS INVENTORY OFFICE OF RECORDITITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS Roberts Construction —.misc correspondence 1984 Bay Area Council — misc correspondence 1991-1997 Lincoln, Wesley and Janet — public notices, staff 1983-1984 reports, misc correspondence First Assembly of God — staff reports, public notices, 1978-1989 misc correspondence, copy of ordinance Sphere of Influence — staff reports 1984-1992 Emergency Lighting System — staff reports, public 1984-1998 notices Thomas Road Realignment/Bridge — staff reports, misc 1983-1990 correspondence, public notices, copies of resolutions Coast Range Development — misc correspondence, 1991-1995 staff reports, public notices, copy of resolution Ronan Development Company — copy of ordinance, 1984 staff report, public notices, misc correspondence Meads Group — misc correspondence, staff reports, 1976-1987 public notices NSAS/Ames Research Center — copy of resolution, 1993 staff report, misc correspondence Santa Teresa Associates Q. Kerley) — staff report, 1991 public notice, copy of resolution Shooting Range — staff report; public notices, petitions, 1973-1991 misc correspondence Agreement — WSP Trucking, Inc. 1990 Agreement — Sportsman's Tradition, Inc. 1984 Jarvis IV Initiative (Proposition 36) — copy of 1984 resolution, misc correspondence Employees Awards — staff reports 1989-2007 Sewer Capacity Allocations — staff reports, public 1986-2006 notices,_ misc correspondence, copies of resolutions Historical Surveys — public notices, staff reports, misc 1984-2005 correspondence, copy of resolution Agreement — Bonnie L. Bamburg_ 1985 Agreement — James Williams 1985 Kishimura, Bob — copy of ordinance, staff report, misc 1984-1985 correspondence, public notices Veterans of Foreign Wars — misc correspondence 1984-1991 Inventory completed by Susan Johnson Date 6/4/2009 REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 6/2/2009 No Print CU+2 6/2/2009 No Print CU+2 6/2/2009 No Print CU+2 6/2/2009 No Print CU+2 6/2/2009 No Print CU+2 6/2/2009 No Print CU+2 6/2/2009 No Print CU+2 6/2/2009 No Print' CU+2 6/2/2009 No Print CU+2 6/2/2009 No Print CU+2 6/2/2009 No Print CU+2 6/2/2009 No Print CU+2 6/2/2009 No Print T+5 6/2/2009 No Print T+5 6/2/2009 No Print CU+2 6/2/2009 No Print CU+2 6/2/2009 No Print CU+2 6/3/2009 No Print CU+2 .6/4/2009 No Print T+5 6/4/2009 No Print T+5 6/4/2009 No Print CU+2 6/4/2009 No Print CU+2 6/4/2009 No, Print RECORD LOCATION File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File _room File room File.room, DESTRUCTION OF OBSOLETE RECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS Woodside Lands & Timber Corporation - staff reports, 1984-1985 public notices, copy of ordinance Presbyterian Church — staff reports, public notices, 1984-1998 misc correspondence Hardwick, James — copy of ordinance, public notices, 1984 staff report ° Overland Enterprises — staff reports, public notices, 1984-1988 copies of resolutions, misc correspondence, copy of ordinance Northwest Quadrant — misc correspondence, staff 1983-1997 reports, public notices, copies of resolutions Agreement — Meads, Willard, Glen Loma, Farrotte 1985-2000 Willey Cultural Center —public, notices, staff reports, 1988-2005 misc correspondence South County Joint Planning Projects— public notices, 1986-2006 misc correspondence, staff reports, copy of resolution Cultural Facilities — misc correspondence, staff reports, 1984-2007 public notices, petitions, copies of resolutions Agreement — Santa Clara County 1994-1996 Agreement — Sanchez, Inc.. 1996-1997 Agreement — Aitken & Assoc. 2000-2001 Agreement — Mieger, Minewese_r & Associates 1995-1996 Comprehensive Fee Schedule — staff reports, misc 1985-2004 correspondence, copies of resolutions, copies of ordinances; public notices Agreement — Muni Financial 2002 Smith's Food & Drug Center - staff reports, public 1993-1994 notices, copy of resolution; misc correspondence, petitions Price, Jim — staff reports, public notices, copies of resolutions, misc correspondence 11985-1995 Southwest Quadrant — staff reports, public notice_ 1985 Carlson, Wayne — staff reports, public notices, 1985-1987 Hall, George and Joanne — staff report 1993 Surplus Equipment — staff reports 1993-2007 Test Wells — staff reports, public notices 1985-1986 Agreement —Myers Bros. Farming & Well Drilling 1985 Inventory completed by Susan Johnson Date 6/9/2" REQUIRED DATE OF RETENTION DESTRUCTION CU+2 6/4/2009 CU+2 6/4/2009 CU+2 — 6/4/2009 CU+2 6/4/2009 CU+2 6/4/2009 T+5 6/4/2009 CU+2 6/4/2009 CU+2 6/4/2009 CU+2 1 6/4/2009 T+5 6/5/2009 T+5 6/5/2009 T+5 6/5/2009 T+5 6/5/2009 CU+2 6/9/2009 T+5 6/9/2009 I CU+2 16/9/2009 I CU+2 1 6/9/2009 CONFIDENTIAL YES/NO No No No No No No No No No No No No No I No No I No TYPE OF MEDIA Print Print Print Print Print Print Print Print Print Print Print Print Print I Print Print I Print I Print CU+2 6/9/2009 _ No Print CU+2 6/9/2009 No Print CU+2 6/9/2009 No Print CU+2 6/9/2009 No Print CU+2 6/9/2009 No Print T+5 6/9/2009 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Hispanic Chamber of Commerce — misc 1985-1988 CU+2 6/9/2009 No Print correspondence File room Hecker Pass Highway (Route 152) — staff report, copy 1985-1997 CU+2 6/9/2009 No Print of resolution, misc correspondence File room Rosso, Jaime — misc correspondence 1985 CU+2 6/9/2009 No Print File room " American Diversified — staff reports, public notices, 1985-1987 CU+2 6/9/2009 No Print misc correspondence File room Scientific Games — staff reports, copy of resolution, 1985-1987 CU+2 6/9/2009 No Print copy of ordinance, public notices File room Agreement — Golden State Direct Mail Corporation 1985 T+5_ 6/9/2009 No Print File room California Main Street Program — misc correspondence 1992-1995 CU+2 6/9/2009 No Print File room Building Security Ordinance — copy of ordinance, staff 1985 CU+2 6/12/2009 No Print reports, public notices, misc correspondence File room Gilroy -Manhattan Associates — staff reports, copy of 1985 CU+2 6/12/2009 No Print resolution, public notice File room Air Resources Board — copy of resolution, staff report 1985 CU+2 6/12/2009 No Print File room Kaiser Medical Facility — staff report, public notice, 1985 CU+2 6/12/2009 No Print misc correspondence, copy of ordinance, copy of resolution File room Dusan Tools — public notices, staff report 1985 CU+2 6/12/2009 No Print File room E. Champus Vitus— staff report, misc correspondence 1985 CU+2 6/12/2009 No Print File room Employment Development Department — misc 1990 CU+2 6/12/2009 No Print correspondence File room Max Club — staff reports, misc correspondence 1989-199.4 CU+2 6/12/2009 No Print File room Mello -Roos Community Facilities Act — misc 1984-1995 CU+2 6/12/2009 No Print correspondence File room Mann, Robert — copy of resolution, staff reports, misc 1985 CU+2 6/12/2009 No Print correspondence File room Tang, Robert — staff reports, public notices 1985 CU+2 6/12/2009 No Print File room Marquez, Victor = staff reports, misc correspondence, 1987 CU+2 6/12/2009 No Print public notices File room Salgado, Refugio — staff reports, misc correspondence, . 1985-1987 CU+2 6/12/2009 No Print public notices File room Carriage Hills=public notices, staff reports, misc 1986-2004 CU+2 6/12/2009 No Print correspondence File room. Agreement —Earth, Systems Consultants 1998 T+5 6/12/2009 No Print File room Agreement — Consoer, Townsend & Associates 1980 T+5 6/12/2009 No Print Inventory completed by Susan Johnson Date 6/12/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION 'RECORD (refer to retention schedule) RECORDS File room Pretreatment Ordinance — staff reports, public notices, 1981-1991 copies of resolutions, copies of ordinances; misc correspondence File room Sammut Brothers — copy of ordinance, public notices 1986 File room Garbage and Refuse — copies of ordinances, staff 1986-1997 reports, public notices File room Mattos, Ed — staff reports, public notices; copy of 1986-1990 resolution, copy of ordinance File room Downtown Development Corporation — staff reports, 1986-2001 misc correspondence, public notices, copies of ordinances, copies of resolutions, petitions File room Disaster Council — misc correspondence, staff reports, 1995-1997 copy of ordinance File room Glen Loma Group — staff reports, misc correspondence, : 19.77-2007 public notices, copies of ordinances, copies of resolutions, petitions File room Sewer Treatment Plant Expansion — staff reports, misc 1,983-1992 correspondence, public notices, copies of resolutions File room Malta Enterprises — staff reports 1986 File room Glen Loma/Norton Family/Gilroy Foods — staff reports, 1985-1986 misc correspondence, public notices . File room Agreement — Glen Loma Group and Gilroy Foods 1985 File room Contract — Terra -Sol 1985 File room Lincoln Properties = staff reports, misc correspondence 1986-1988 File room Leavesley Investors — staff reports, public notices, .misc 19864987 correspondence, copies of resolutions File room Marine Preservation/Resource Zones — misc 1986-1992 correspondence, File room Water Districts Merger — staff reports, misc 1987 correspondence File room Sewer/Water Overuse Penalties — staff:reports, copies 1985-1986 of ordinances, copy of resolution; public notices File room Gilroy Village Shopping Center — staff reports, public 1986-1993 notices, copies of resolutions, misc correspondence File room McElroy, Patrick — public notices, copy of ordinance 1986 File room DeFrancesco, Alfred — staff report 1996 File -room Gavilan Honda — staff reports 1986-1989 Inventory completed by Susan Johnson Date 6/17/" ' REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA CU+2 6/12/2009 No Print CU+2 6/12/2009 No CU+2 6/12/2009 No CU+2 6/12/2009 No CU+2 6/12/2009 No CU+2 6/15/2009 No CU+2 6/15/2009 No CU+2 6/16/2009 No CU+2 6/16/2009 No CU+2 6/16/2009 No T+5 6/16/2009 No T+5 1.6/16/2009 1 No CU+2 1 6/16/2009 No CU+2 16/17/2009 I No CU+2 16/17/2009 I No CU+2 16/17/2009 I No CU+2 16/17/2009 No CU+2 6/17/2009 No CU+2 CU+2 CU+2 6/17/2009 6/17/2009 6/17/2009 No No No Print Print Print Print Print Print Print i Print Print Print Print Print Print Print Print Print Print Print Print Print DESTRUCTION OF OBSOLETE CORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Depot Building — staff reports, misc correspondence, 1988-1998 CU+2 6/17/2009 No Print petition, copies of resolutions File room Agreement — Santa Clara County Transit District 1999 T+5 6/17/2009 No Print File room Curfew Ordinance — staff reports, copies of ordinances, 1995-1998 CU+2 6/17/2009 No Print misc correspondence File room Agreement — Discover Alternatives 1996 T+5 6/17/2009 No Print File room Animal Displays — staff report 1986 CU+2 6/17/2009 No Print File room Bonfante & Hogue — staff reports 1986-1987 CU+2 6/17/2009 No Print File room Pleasant Valley Enterprise — staff report 1986 CU+2 6/17/2009 No Print File room Open Space Districts — copies of resolutions, staff 1984-2004 CU+2 6/17/2009 No Print reports, misc correspondence File room Agreement — Earth Metrics, Inc, 1987 T+5 6/18/2009 No Print File room Agreement — Geomatrix 1991 T+5 6/18/2009 No Print File room Agreement — Earth Sciences Associates (ESA) 1988 T+5 6/18/2009 No Print File room Valenzuela, John — staff reports, public notices, misc 1986 CU+2 6/22/2009 No Print correspondence File room Fertilizer and Weed Control — staff reports 1985-1989 CU+2 6/22/2009 No Print File room Municipal Court — staff reports, public notices, misc 1977-1994 CU+2 6/22/2009 No Print correspondence,, copy of resolution File room Marquez, Arnold — staff reports, misc correspondence 1970-1993 CU+2 6/22/2009 No Print File room Starrit Construction — staff reports, misc 1988 CU+2 6/22/2009 No Print correspondence, copies -of resolutions File room Junk/Secondhand Dealers — staff reports, copies of 1987-1994 CU+2 6/22/2009 No Print ordinances, public notices, misc correspondence File room Jiminez, Fernando — staff reports 1987 CU+2 _ 6/22/2009 No Print File room Young American Medals for Bravery and Service — 1987-1990 CU+2 6/22/2009 No Print misc correspondence File room Freeway Emergencies — misc correspondence, copy of 1987 CU+2 6/22/2009 No Print resolution File room Triolo, Dan — staff reports 1987 CU+2 6/22/2009 No Print File room O'Dell, Chuck — staff report 1986 CU+2 6/22/2009 'No Print File room Leonard, Steve — staff report, misc correspondence 1986 CU+2 6/22/2009 No Print File room Firearms and Weapons — staff reports, public notices, 1980-1998 CU+2 6/22/2009 No Print copies of resolutions, copies of ordinances, misc correspondence File room Friedman & �Pappani — staff report 1987 CU+2 6/23/2009 No Print File room Group Home — staff reports, misc correspondence 1977-2001 CU+2 6/23/2009 No Print Inventory completed by Susan Johnson Date 6/23/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Hispanic Cultural Festival — staff reports, misc 1987-1994 CU+2 6/23/2009 No Print correspondence, copies of resolutions File room Agreement — Hispanic Chamber of Commerce 1987-1989 T+5 6/23/2009 No Print File room Vector Control District — misc correspondence, staff 1987-1995 CU+2 6/23/2009 No Print reports, copy of resolution File room Mortgage Credit Certification Program — staff reports, 1987-1994 CU+2 6/23/2009 No Print misc correspondence File room Agreement — County of Santa Clara 1987-1993 T+5 6/23/2009 No Print File room Ranch/Hillside Sites — staff reports, public notices, 1986-1991 CU+2 6/23/2009 No Print misc correspondence, copies of resolutions; copy of ordinance File room Real Estate Purchase Agreement —Craig Filice 1988-1995 CL+10 6/23/2009 No Print File room Agreement — Collishaw Construction 1995 T+5 6/23/2009 No Print File room Agreement — Beals/Lechner Associates 1991 T+5 6/.23/2009 ;No Print File room Agreement — Beals Landscape Architecture 1996-1997 T+5 6/23/2009' No Print File room Heredia, Richard and' Ruby — staff reports, misc 1,987-1988 CU+2 6/23/2009 No Print correspondence File room Binding Arbitration — staff reports, public notices, misc 1988 CU+2 6/23/2009 No Print correspondence File room Sales Tax Refund — misc correspondence, 11990-1991 CU+2 6/23/2009 No Print File room Agreement — State of California 1990 T+5 6/23/2009 No Print File room Cost Recovery/Control - staff reports, public notices, 1980-2007 CU+2 6/24/2009 No Print copies of resolutions, misc correspondence, copies of ordinances File room Agreement — Mana$ement Services Institute (MSI) 1992 T+5 6/24/2009 No Print File room Davis, Mark and Deborah- staff report 1987 CU+2 6/24/2009 _ No Print File room Peterson, Ray— staff reports, public notices, misc 1,987-1995 CU+2 6/24/2009 No Print correspondence, copy of resolution File,room Agreement — Pick n Pull 1:995 T+5 6/24/2009 No Print File room Filice, Gennero — staff reports, public notices, copies of 1986-1991 CU+2 6/24/2009 No Print resolutions, copy of ordinance, misc correspondence File room Agreement — Terra -Sol 1-986 - T+5 6/24/2009 No Print File room Shopping Carts— staff reports, public notices, copies of 1993-2007 CU+2 6/24/2009 No Print ordinances-, copy of resolution, misc correspondence File room Welburn Avenue Widening Project — staff reports, 1995-1996 CU+2 6/24/2009 No Print public notices,.copies of resolutions File room Agreement —Granite Construction Company 1995-1996 T+5 6/24/2009 No Print Inventory completed by Susan Johnson Date 6/24/2 DESTRUCTION OF OBSOLETE nECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room _ GFB Acquisitions Partnership — stafffreports 1989-1991 CU+2 6/24/2009 No Print File room Oliveri, Sal — staff reports, public notices, copy of 1986-2007 CU+2 6/24/2009 No Print ordinance, copies of resolutions File room Truck Parking/Operations — staff reports, copy of 1987-2003 CU+2 6/24/2009 No Print resolution, public notices, petitions, copy of ordinance File room Uvas Creek Water Rights — misc correspondence CU+2 6/24/2009 No Print File room Septic Tanks — staff reports, misc correspondence 1987-1989 CU+2 6/24/2009 No Print File room Chan, David — staff report 1987 CU+2 .6/24/2009 No Print File room Gilroy Motel — staff reports, misc correspondence 1986-1987 CU+2 6/24/2009 No Print File room Giancola, John — staff reports 1987-1990 CU+2 6/24/2009 No Print File room Bay Area Cities Survey — misc correspondence 1988 CU+2 6/24/2009 No Print File room San Martin Interchange Land Use Study — staff reports 1988 CU+2 6/24/2009 No Print File room Rancho San Benito — misc correspondence 1987 CU+2 6/24/2009 No Print File room Willis, Larry — staff reports, misc correspondence, copy 1987-1989 CU+2 6/24/2009 No Print of resolution File room North Monterey Street Study — staff reports, public 1987-1988 CU+2 6/24/2009 No Print notices; misc correspondence, copy of ordinance File room Valley Title/Farotte Devel'opment/Deer Park — staff 1995-1996 CU+2 6/26/2009 No Print reports, misc correspondence, public notices, copies of resolutions, copies of ordinances, petitions File room Ninomija/Koda — staff reports, public notices, misc 1993-1996 CU+2 6/29/2009 No Print correspondence, copy of ordinance, copy of resolution File room Double I Distributors — staff reports 1988 CU+2 6/29/2009 No Print File room Simonsen Development — staff reports 1988 CU+2 6/29/2009 No Print File room Agricultural Disclosure Ordinance — staff reports, 1993 CU+2 6/29/2009 No Print public notices, copies of ordinances File room California Identification System (CAL -ID) — staff 1988-2000 CU+2 6/29/2009 No Print reports, misc correspondence, copy of resolution File room Chevron Service Station — staff report, public notice 1988 CU+2 .6/29/2009 No Print File room Safety/Loss Control — staff reports, copy of resolution 1988 CU+2 6/29/2009 No Print File room San Martin Water District — misc correspondence 1988 CU+2 6/29/2009 No Print File room Rod, Kelley School --staff report 1988 CU+2 6/29/2009 No Print File room Kwong, Larry— staff reports 1988 CU+2 6/29/2009 No Print File room Gilroy Toyota — staff reports 1988 CU+2 6/29/2009 No Print File room CAL -OSHA — misc correspondence, copy of resolution 1988 CU+2 6/2912009' No Print File room California State Automobile Association — misc 1988-1990 CU+2 6/29/2009' No Print correspondence, staff reports Inventory completed by Susan Johnson Date 6/29/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Traffic Impact Fees — staff reports, public notices, misc 1992-1999 CU+2 6/29/2009 No Print correspondence, copies of resolutions, copies of ordinances File room Hewell & Sheedy — staff reports, public notices, copies 1988-2007 CU+2 6/29/2009 No Print of ordinances, copies of resolutions File room Shapell Industries — staff reports, misc correspondence, 1988-2006 CU+2 6/29/2009 No Print public notices, copies of resolutions, copies of ordinances File room Agreement _ Eagle Ridge Development Company 2004 T+5 6/30/2009 No Print File room Agreement — Shapell Industries 1988 T+5 6/30/2009 No Print File room Chemical Control— misc correspondence 1988-1991 CU+2 6/30/2009 No Print File room Criminal: History Information — copies of resolutions, CU+2 7/l/2009 No Print staff reports, misc correspondence 11977-1999 I File room Southpoint'Business Park— staff reports, public 1988-2006 CU+2 I 7/1/2009 No Print notices, misc correspondence, copy of resolution, copy of ordinance File room Penal Code Requirements — copy of resolution, copies 1988-1990 CU+2 7/l/2009 No Print of ordinances, staff reports, public notices I I I I I File room I Outdoor'Entertainment Permits — staff reports, copy of 1988-1989 CU+2 7/l/2009 No Print resolution, copy of ordinance, public notices I I I I File room South Bay Chemical = misc correspondence 1986 CU+2 7/1/2009 No Print File room I Morgan Hill ;Proposed Wastewater Facility — misc 11986- 1990 CU+2 No Print correspondence 17/1/2009 I I File room Piedmon, Richard and M. — staff reports, public 1989-1991 CU+2 7/1/2009 No Print notices, copy of ordinance I _ File room Scorcher T/A Tires - copy of resolution, misc CU+2 No Print correspondence, staff report 11999 I 17/1/2009 I I File room Japanese Cultural Center— staff report, misc 1987-1989 CU+2 No Print - correspondence I I 17/1/2009 I I File room Professional Engineers in California Government 1998 CU+2 7/1/2009 No Print (PECG) — misc correspondence, copy of resolution, staff report File room Devich, Steve — staff reports 1988-1989 CU+2 7/1/2009 No Print File room Zertuche,_Ralph — staff reports 1989-1993 CU+2 7/l/2009 No ' Print File room Melo, Manuel and Maria — staff report 1991 CU+2 7/l/2009 ' No Print File room Trinchero, Don — staff report 1988 CU+2 7/1/2009 No Print Inventory completed by Susan Johnson_ Date 7/l/2(" RECORD LOCATION File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETE KECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF RECORD (refer to retention schedule) South County Agricultural Study — staff reports, misc correspondence, copies of resolutions Agreement — Kimball Small Properties Agreement — Crawford Multari & Starr District Elections — misc correspondence Domestic Partnership = misc correspondence Viso, James — staff reports Rocha, Joe — staff reports, public notices, copies of resolutions Alosi Construction — staff report Porcella, Alan — staff reports, ,public notices, copy of resolution Owens; Alan — staff reports Inter -City Coordination Group — misc correspondence Westwood Plaza Shopping Center — staff reports Mitchell, Stephen - staff report Arnberg, William — staff report Heinzen, Joanne — staff reports Outlet Malls — staff reports, misc correspondence, copies of resolutions, public notices Physical Fitness Program — staff reports Volbrath, Egon and Margit —staff report Unreinforced Masonry Buildings — staff reports, public notices, misc correspondence, copies of ordinances Suggestion Program— staff reports Reading Programs — misc correspondence Annual Street Report - misc correspondence Rios, Daniel —staff reports Sandrino's Ristorante — staff reports, public notices, misc correspondence, Cruising Programs/Control— staff reports, copy of resolution, copy of ordinance, petitions Cable casting Facility (Channel 34) — staff reports, public notices, misc correspondence IMES Lodge — staff reports, public notices, copy of resolution, misc correspondence DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF RECORDS RETENTION DESTRUCTION YES/NO_ MEDIA 1994-2000 CU+2 7/.1/2009 No Print 1994 T+5 7/l/2009 No Print 1994 T+5 7/1/2009 No Print 1987-1990 CU+2 7/l/2009 No Print 1996 . CU+2 7/l/2009 No Print 1988-1991 CU+2 7/l/2009 No Print 1988-2002 CU+2 7/l/2009 No Print 1988 CU+2 7/l/2009 _ No Print 1988-1089 CU+2 7/l/2009 No Print 1989 CU+2 7/l/2009 No Print 1988-1989 CU+2 7/l/2009 No Print 1989-1991 CU+2 7/1/2009 No Print 1989 CU+2 7/1/2009 No Print 1989 CU+2 7/l/2009 No Print 1989 CU+2 7/6/2009 No Print 1989-1996 CU+2 7/6/2009 No Print 1986-1988 CU+2 7/6/2009 No Print 1989 CU+2 7/6/2009 No Print 1989-2007 CU+2 7/6/2009 No Print 1989 CU+2 7/6/2009 No Print 1989 CU+2 7/6/2009 No Print 1989-1993 CU+2 7/6/2009 No Print 1989-1990 CU+2 7/6/2009 No Print 1989-1992 CU+2 7/6/2009 No Print 1989-1994 CU-2 7/6/2009 No Print 1990-1996 CU+2 7/6/2009 No Print 1982-1990 CU+2 Hindieye_h, Oman — staff reports 1991. Inventory completed by Susan Johnson Date 7/6/2009 CU+2 7/6/2009 No Print 7/6%2009 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room South Valley Community Church — staff reports; public 1987-2007 CU+2 7/6/2009 No Print notices, misc correspondence, copy of resolution, copy of ordinance File room Soundwalls — staff reports, copy of resolution, public 1989-2004 CU+2 7/6/2009 No Print notices File room Agreement — Sierra Precast, Inc. 1990 T+5 7/6/2009 No Print File room Foster's Freeze - staff report _1989 CU+2 7/6/2009 No Print File room Santa Clara County Cities Association — staff reports, 1989.2004 CU+2 7/6/2009 No Print misc correspondence, File room Alioto, Ann — staff report 1989 CU+2 7/6/2009 No Print _ File room Noble, Robert — staff reports, copy of ordinance, public 1989-1991 CU+2 7/6/2009 No Print notices, copy of resolution File room Technology Center of Silicon Valley — misc 1989-1990 CU+2 7/6/2009 No Print correspondence File room Arredono, Frank — staff report 1990 _ _ CU+2 7/6/2009 _ No Print File room Keabey, Matt — staff report 1,990 CU 7/6/2009 No Print File room Filming Permit Process — misc correspondence ;1i, 1990-1991 CU+2 7/6/2009 No Print File room West Coast Linen (Lohmar) — misc correspondence, 1990-1994 CU+2 7/6/2009 No Print. staff reports I', I I File room Satellite Reclamation/Treatment Plants — staff reports, II 1989-1990 CU+2 No Print misc correspondence I 17/7/2009 I I File room Agreement — James M. Montgomery Consulting 1990 T+5 7/7/2009 No Print File room Affordable Housing — staff reports, copies of CU+2 No Print I resolutions, misc correspondence, copy of ordinance 11989-2003 I 17/7/2009 I I File room Congestion Management Agency — staff reports, misc 1989-1995 CU+2 7/7/2009 No Print correspondence; public notices, .copies of resolutions,. copies of ordinances File room Carr & Caliri — staff report, public notice, copy of 1990 CU+2 7/7/2009 No Print ordinance I I I File room Martin, Jerry — staff report 1990 CU+2 7/7/2009 No Print _ File room Gilroy 2000 — misc correspondence, staff reports 199.0-2000 CU+2 7/7/2009 No Print File room Cintas Corporation — staff reports 1990-19.92 CU+2 7/7/2009 No Print File room I Nicholas, Steven — staff reports; copy of resolution, 119904 992 CU+2 No Print petition_ I 17/7/2009 I I File room Landfills— staff reports, misc correspondence 1990-1992 CU+2 7/7/2009 No Print File room Andre & Houret — staff report, public notice 1990 CU+2 7/7/2009 No Print File -room Barroza, Dennis — staff reports 1990-1991 CU+2 7/7/2009 No Print Inventory completed by Susan Johnson Date 7/7/2f DESTRUCTION OF OBSOLETE ..ECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Walton, Gary — staff reports, copy of resolution, public 1990-1999 CU+2 7/7/2009 No Print notices File room Arias, Jess — staff reports, misc correspondence _ 1987-1993 CU+2 7/7/2009 No Print File room Ochoa Seeds — staff report 1990 CU+2 7/7/2009 No Print File room Christopher, Karen — staff reports, public notices , copy 1990-2006 CU+2 7/7/2009 No Print of ordinance, copies of resolutions File room Unocal — staff report, misc correspondence, copy of 1990 CU+2 7/7/2009 No Print resolution Fi_1_e room American Red Cross — staff reports 2005 CU+2 7/7/2009 No Print File room Greenbelts — misc correspondence, public notices 1990-1994 CU+2 7/7/2009 No Print File room Surveys (Misc.) — staff reports, misc correspondence 1991-2004 CU+2 7/7/2009 No Print File room Gang Suppression.Programs — staff reports, public 1992-1999 CU+2 7/7/2009 No Print notices, misc correspondence, copies of resolutions, copy of ordinance File room Municipal Golf Courts — copies of resolutions, copies 1997-2002 CU+2 7/8/2009 No Print of ordinances, staff reports, petitions, public notices, misc correspondence File room Agreement — Economics Research Associates (ERA) 1999 T+5 7/8/2009 No Print File room Agreement to Purchase Real Property — Day Ranch, a 1996-1998 CL+10 7/8/2009 No Print Partnership File room Agreement — Chicago Title Company 1996 T+5 7/8/2009 No Print File room Sencion, Oscar — staff report, misc correspondence, 2007 CU+2 7/8/2009 No Print copy of resolution, public notices, petitions File room Center for Employment Training — staff reports, misc 1991-1996 CU+2 7/8/2009 No Print correspondence File room Farm Labor Exchange — staff report 1991 CU+2 7/8/2009 No Print File room BP Oil Company — staff reports 1991' CU+2 7/8/2009 No Print File room Moen, Jerry— staff reports, public notices, copy of 1991-1997 CU+2 7/8/2009 No Print resolution File room R & D Development — staff reports 199-1 CU+2 7/8/2009 No Print File room Housing Assist. Policy (City Employee) — staff reports, 1990-1993 CU+2 7/8/2009 No Print misc correspondence File room Gilroy Hot Springs — staff reports, misc 1990-1995 CU+2 7/8/2009 No Print correspondence File room City.Newsletter/Annual Report — staff reports 1991 CU+2 7/8/2009 No Print File room Gift Catalog — misc correspondence 1990 CU+2 7/8/2009 No Print File room. Mondelli, Mike — staff report 1991 CU+2 7/8/2009 No Print Inventory completed by Susan Johnson Date 7/8/2009 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF LOCATION RECORD (refer to retention schedule) File room Christopher Columbus — misc correspondence File room Gallo, Dr. T. — staff reports, public notices, copy of ordinance, misc correspondence, copy of resolution File room Alamo Plaza — staff reports, public notices, copies, of resolutions, misc correspondence File room Parking Assessment District — staff report File room Hewell, Dewey and Hazel — public notices, copies of resolutions, copies of ordinances, staff reports File room Storm and Surface Water Management Enterprise and Utility = misc correspondence, petitions, coy of ordinance, public notices, staff reports File room D.B.O. Development — misc correspondence; staff reports, public notices, copies of resolutions, File room Impact Fees — staff reports, public. notices, misc correspondence, copies of resolutions, copies of ordinances File room Agreement — MuniFinancial File room South County Regional Wastewater Authority (SCRWA) — copies of ordinances, public notices, copies of resolutions, misc correspondence, staff reports File room Agreement to Purchase Real Property — Gubser, Joseph and Doris File room Agreement to Purchase Real Property — Keaveney, 'Jacquelyn and the Estate of Edward' File room '1! Agreement — Walsh Construction Company of Illinois File'room Agreement — Granite Rock Company File room Agreement — Pacific Mechanical Corporation File room Agreement — Whitley Burchett & Associates File room i Agreement Earth Systems Consultants File room Agreement — Shriner's Hospital for Crippled Children File room Agreement —Diamond Oaks Construction Company File room Agreement — Ralph Anderson & Associates File.room Agreernent — Conrad and Associates File room I' Agreement — Morgan Guarantee Trust Company File room Agreement — Santa Clara County File room Agreement — Santa Clara County Inventory completed by Susan Johnson Date 7/14/' DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF RECORDS RETENTION DESTRUCTION YES/NO MEDIA 1991-1992 CU+2 7/8/2009 No Print 1988-1992 CU+2 7/8/2009 No Print 1998-2001 CU+2 7/8/2009 No Print 1991 CU+2_ 7/8/2009 No _Print 1991-1997 CU+2 7/8/2009 No Print 1990-2000 CU+2 7/8/2009 No Print 1991-1994 CU+2 7/8/2009 No Print 1994-2007 CU+2 7/8/2009 No Print 2003 T+5 7/8/2009 No Print 1'983 -2000 CU+2 7/8/2009 No Print 1993 CL+10 7//8/2009 I No I Print 1994 - I CL+10 1 7/8/2009 ' I No I Print 1992 T+5 7/8/2009 No Print 999 T+5 7/9/2009 No Print 1999 T+5 7/9/2009 No Print 11999-2000 T+5 7/9/2009 [ No Print 11999-2002 T+5 7/9/2009 No Print 11999 T+5 7/9/2009 No Print f997 T+5 7/9/2009 No Print 1993 T+5 7/9/2009 No Print 1992-1993 T+5 7/I0/2009 No Print 11992 T+5 7/10/2009 No ' Print 1997-2003 T+5 7/13/2009 No Print 1993-1996 T+5 7/14/2009 No Print DESTRUCTION OF OBSOLETi, _-eCORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF LOCATION RECORD (refer to retention schedule) File room Agreement — Harris & Associates File room Agreement — PG&E File room Agreement — J.H. Jamison Service File room Real Property Purchase Agreement — American Trust Company _ File room Purchase of property from Mrs. Hope Keller File room Purchase of property from Gilroy Telephone Company File room Agreement — Kentwood Development Company File room Public Notices File room Real Property Dedication Agreement — Barbara O'Connell Munson, Karene O'Connell Vernor and Madelyn O'Connell File room Agreement — Wells Fargo Bank File room Lease Agreement — Edward J. Lazzarini and Fred Lombardi File room Lease Agreement — Hendrickson, Russell and Nancy File room Lease Agreement — Hoffman & Associates File room Real Property Purchase Agreement — Douglas K. Hollenbeck — 7310 Dowdy Street — Chicago Title Co. File room Real Property Purchase Agreement — Steven and Geralyn Fortino, and John Marfia — 7320 Dowdy St. — Chicago Title Co. — APN 799-15-045 File room Real Property Purchase Agreement — Jerome Kuehling — 7300 Dowdy St — APN 799-17-043 — Chicago Title File room Real Property Purchase Agreement — Lurline and John Castro, 7340 Dowdy St — APN 799-17-047 — Chicago Title File room Real Property Purchase Agreement — Martin and Julie Quiroz — 7330 Dowdy St — Chicago Title File room Real Property Purchase Agreement — Glen Loma Group — Christmas Hill Park — APN 808-19-004 and 808-18-011 — California Land Title Company File room Real Property Purchase Agreement — First Baptist Church — Ticor Title Company File room Purchase of Real Property -.Chester Pappani File room Purchase of Real Property — Henry and Carla Mantelli — APN 786-33-13, 786-33-49, 786-33-50.786-33-70 and 786-33-054 Inventory completed by Susan Johnson Date 8/4/2009 DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF RECORDS RETENTION DESTRUCTION, YES/NO MEDIA 1975-1980 T+5 7/15/2009 No Print 1982-1992 T+5 7/15/2009 No Print 1948-1949 T+5 7/16/2009 No Print 1964 CL+10 7/20/2009 No Print 1964-1968 CL+10 7/21/2009 No Print 1966-1967 CL+10 7/21/2009 No Print 1964 T+5 7/21/2009 No Print 1939-1965 CU+2 7/22/2009 No Print 1969 CL+10 7/22/2009 No Print 1950-1968 T+5 7/24/2009 No Print 1986-1988 CL+10 7/28/2009 No Print 1989-1997 CL+10 7/28/2009 No Print 1983-1986 CL+10 7/29/2009 No Print 1998 CL+10 8/4/2009 No Print 1998 CL+10 8/4/2009 No Print 1999 CL+10 8/4/2009 No Print 1998 CL+10 8/4/2009 No Print 1998 CL+10 8/4/2009 No Print 1990 CL+10 8/4/2009 No Print 1975 CL+10 8/4/2009 No- Print 1969 CL+10 8/4/2009 No Print 1970 CL+10 8/4/2009 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to, retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Purchase Agreement of Real Property — Ted Schaal and 1994 CL+10 8/4/2009 No Print Glen Loma Corporation File room Purchase Agreement of Real Property — Ramona Tapia 1977-1978 CL+10 8/5/2009 No Print File room Purchase Agreement of Real Property — Rosas, Jesus 1978 CL+10 8/5/2009 No Print and Felicia — 7350 Hanna Street File room Purchase Agreement of Real Property — Kashersky, 1978 CL+10 8/5/2009 No Print William — 7330 Hanna Street File room Purchase Agreement of Real Property — Medina, Jose 1978 CL+10 8/5/2009 No Print - and Maria — 375 Seventh Street File room Purchase Agreement of Real Property — Theatre Angels 1988 CL+10 8/5/2009 No Print Art League — 140 Fifth Street I I File room Purchase Agreement for Real Estate — Ernest Fortino 1978 CL+10 8/14/2009 No I Print Vault I Purchase Agreement for Real Estate — Charles R. and 1972 CL+10 No Print Beverly Acher I 19/15/2009 I I Vault Purchase Agreement for Real Estate — S_ally Orosco 1972 CL+10 9/15/2009 No Print Vault I Purchase Agreement for Real Estate —'Philip and Julia 1972 CL+10 No Print Velasco I 19/15/2009 I I Vault I Purchase Agreement for Real Estate — William A. and 1969 CL+10 No Print Edith LaJannette I 19/15/2009 I I Vault I Purchase Agreement for Real Estate — Angelina 1973 CL+10 No Print Aguirre I 19/15/2009 I I Vault Purchase Agreement for Real Estate — Carmen Flores 1973 CL+10 9/15/2009 No Print Vault Purchase Agreement for Real Estate — Charles and 1973 CL+10 No Print Virginia Peraza I 19/15/2009 I I Vault Agreement— State of California 1967-1968 CU+2 9/15/2009 No Print Vault Agreement — Duncan and Jones 1967-1968 CU+2 9/15/2009 No Print Vault Agreement —George C. Renz Construction Company 1968 CU+2 9/15/2009 No Print Vault Agreement — Granite Construction 1967-1969 CU+2 9/15/2009 No Print Vault Wastewater Facilities — misc correspondence, copies of 1985-1987 CU+2 9/1'5/2009 No Print resolutions, public notices, staff reports, copies of minutes Vault I' Water Pressurization Project— public notices, staff CU+2 No Print reports, misc correspondence, copies of.resolutions, 11967-1970 I 19/16/2009 I', I . Vault Agreement — John.Carollo Engineers 1.1968 T+5 9/16/2009 No Print Vault Agreement= Chappell Pump Company 1968 T+5 9/16/2009 No Print Vault Agreement --Chester Pappani 1969 T+5 9/16/2009 No Print Inventory completed by Susan Johnson Date 9/16/2009 DESTRUCTION OF OBSOLETE ]RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA Vault Chestnut Street Extension (South) — copies of 1967-1969 CU+2 9/22/2009 No Print resolutions, copies of misc, correspondence Vault Chestnut/Murray Improvement District — copies of 1974-1975 CU+2 9/23/2009 No Print misc correspondence, copies of resolutions Vault Church Street Extension (North) — copies of misc 1966-1978 CU+2 9/23/2009 No Print correspondence, copies of resolutions Vault Tenth Street Improvement Project— copies of 1970 CU+2 9/25/2009 No Print resolutions, misc correspondence Vault Tenth Street Project (East) — copies of resolutions, misc 1968-1967 CU+2 9/25/2009 No Print correspondence Vault Pacheco Pass Improvement District Project No. 1970-2 1970 CU+2 9/28/2009 No Print — copies of resolutions, misc correspondence Vault Obata Industrial Park — copies of resolutions, misc 1980-1987 CU+2 9/28/2009 No Print corrS�ondence Vault Murray Avenue Improvement Project — copies of 19754979 CU+2 9/29/2009 No Print resolutions, misc correspondence Vault Purchase Agreement for Real Estate — James Duran 1994 CL+10 10/30/2009 No Print Vault Purchase Agreement for Real Estate - John Vlahoe 1994 CL+10 10/30/2009 No Print Vault Purchase Agreement for Real Estate — James Barrow 1994 CL+10 10/30/2009 No Print Vault Purchase Agreement for Real Estate — Blake, Francis 1994 CL+1'0 10/30/2009 No Print and Kathryn File room Right of Entry Agreement - Montano, Alfred and Lydia 1994-1995 T+5 2/3/2010 No Print File room Right of Entry Agreement — Duran, James 1994-1995 T+5. 2/3'%2010 No Print File room Right of Entry Agreement — Hope Rehabilitation 1994-1995 T+5 2/3/20110 No Print Vault Susanne Steinmetz — Notary Journals 1978-1997 CU-2 3/4/2010 No Print Vault Statement of Economic Interests — Beverly Kludt 2005 T+5 3/9/2010 No Print Vault Statement of Economic Interests — The Wilson Group 2004 T+5 3/9/2010 No Print Vault Statement of Economic Interests — Barbara Cabello 2005 T+5 3/9/2010 No Print 'Khan Vault Statement of Economic Interests — Hugh Holden 2005 T+5 3/9/2010 No Print Vault Statement of Economic Interests — John Greenhut 2005 T+5 3/9/2010 No Print Vault Statement of Economic Interests — Ray Proffitt 2005 T+5 3'/9/2010 No Print Vault Statement of Economic Interests — William Frost & 2004 T+5 3/9/2010 No Print Associates Vault Statement of Economic Interests — James D. Fruit 2004 T+5 3/9/2010 No Print Vault Statement of Economic Interests —,Gregory Griffin 2004 T+5 3'/9/2010 Vault Statement of Economic Interests— Robert Connelly 2004 T+5 3/9/2010 Inventory completed by Susan_ Johnson Date 03/09/2010 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA Vault Statement of Economic Interests —Norman. Allen 2002 T+5 3/9/2010 No Print Vault Statement of Economic Interests — Bruce Morasca 2004 T+5 3/9/2010 No Print _ Vault Statement of Economic Interests — Belinda Allen 2004 T+5 3/9/2010 No Print Vault Statement of Economic Interests — Samuel Kakaha 2004 T+5 3/9/2010 No Print Vault Statement of Economic Interests — Jeffrey Clet 2004 T+5 3/9/2010 No Print Vault Statement of Economic Interests = Donna Greenhut 2004 T+5 3/9/2010 No Print Vault Statement of Economic Interests — Matthew Sundt 2004 T+5 3/9/2010 No Print Vault Statement of Economic Interests — Ellyn Atkins 2003 T+5 3/9/2010 No Print File room Agreement for Services — 111th Aerial Photography 2004 T+5 5/3/20;1'0 No Print File room Agreement for Services — Coastwide Environmental . 2005 T+5 5/4/2010 No Print Technologies File room Agreement for Services.— Testing Engineers, Inc. 2003-2004 T+5 5/10/2010 No Print File room Agreement for Services — Carla Turner 2004-2005 T+5 5/10/2010 No Print File room Agreement for Services — The Wilson Group, LLC 2003-2004 T+5 5/10/2010 No Print File room Agreement for Services — Carl Mileff & Associates 1996-2004 T+5 5/12/2010 No Print File room Purchase and Sale Agreement = The Mantelli Family 1998-2008 CL+10 5/12/2010 No Print Trust = Carriage Hills Park Site APN 783-52-010 File room Agreement for Services — Sturla Electric 2004 T+5 5/13/2010 No Print File room Single Tenant Lease Agreement- South County 1992-2001 T+5 5/13/2010 No Print Housing and Gavilan College File room 1996 Measure B Pavement Management Program 1999-2004 CL+3 5/13/2010 No Print Cooperative Agreement — Santa Clara VTA File room Agreement — Santa Clara Valley Water District 1982 T+5 5/14/2010 No Print 'File room Agreement — Santa Clara County — Surface treatment 2004 T+5 5/17/2010 No Print and :traffic striping of various streets File room Agreement for Services — Perma Green Hydroseeding 2004 T+5 5/18/2010 No Print File room Agreement — Osuna concrete: Construction 2005 T+5 5/18/2010 No Print File room Agreement for Services — Mission Bell Manufacturing 2004 T+5 5/24/2010 No Print File room Agreement for Services — Linhart Peterson Powers 2002-2004 T+5 5/25/2010 I No Print Associates File room Agreement — JP Pacific Liners, Inc. 2004 T+5 5/25/2010 No Print File room Agreement — Lynx Technologies 2003-2004 T+5 5/25/2010 No Print File room Single Tenant Lease Agreement— Gavilan College 2000 T+5 5/25/2010 No Print File room Agreement for Services — European Hardwood Floor 2004,_ T+5 5/26/2010 No Print File room Agreement for,Services — Dan Farnsworth 2004-2005 T+5 5/26/2010 No Print File room Agreement for Services — Saviano Company, Inc. 2005 T+5 6/1/2010 No Print - File room Agreement for Services — TMAD Taylor & Gaines 2005 T+5 6/1/2010 No Print Inventory c- 'eted by Susan Johnson Date 06/01 DESTRUCTION OF OBSOLETE itECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Agreement for Services — Saccullo Shower Door Mfg. 2005 T+5 6/1/2010 No Print File room Agreement for Services — Tomasello's Floor Covering 2005 T+5 6/1/2010 No Print File room Agreement for Services — Personal impressions 2005 T+5 6/1/2010 No Print File room Agreement for Purchase and Sale of Property — South 2000 CL+10 6/1/2010 No Print County Regional Wastewater Authority File room Agreement for Services — Hart Flooring Company 2004-2005 T+5 6/1/2010 No Print File room Agreement for Services — Universal Field Services 2001-2005 T+5 6/1/2010 No Print File room Agreement for Services — Arellano Painting Contractor 2005 T+5 6/1/2010 No Print File room Agreement for Services — Hulberg & Associates .2005 T+5 6/1/2010 No Print File room Agreement for Services — TMB Consulting_, Inc. 2002-2005 T+5 6/1/2010 No Print File room Agreement for Services — Sorcit, LLC 2004-2005 T+5 6/1/2010 No Print File room Agreement for Services — 313i West 2005 T+5 6/1/2010 No Print File room Contract — State of California 2005 T+5 6/1/2010 No Print File room Grant— Santa Clara County First 5 2004-2005 T+5 6/1/2010 No Print File room Agreement— Santa Clara County 2004 T+5 6/1/2010 No Print File room Economic Incentive Agreement— Garlic Farm Annex 2001-2005 T+5 6/1/2010 No Print File room Economic Incentive Agreement— Radiation Detection 2000-2005 T+5 6/1/2010 No Print File room Agreement for Legal Services — Nixon Peabody LLP 2003-2005 T+5 6/1/2010 No Print File room Agreement for Services — Buccaneer Demolition 2002 T+5 6/1/2010 No Print File room Agreement for Services — Northern California Training 2003 T+5 6/10/2010 No Print Institute File room Agreement — Santa Clara County for gang -related 1999-2005 T+5 6/22/2010 No Print :'violent crimes File room Agreement — Santa Clara County QPA) for Regional 1971 T+5 6/22/2010 No Print Criminal Justice Planning Board File room Agreement— Santa Clara County, Gilroy, Morgan Hill, 1979-1980 T+5 6/22/2010 No Print and San Jose for Cooperative Police and Juvenile Probation Services File room Agreement — Santa Clara County for Graffiti 2003-2005 T+5 6/22/2010 No Print Abatement Program File room Agreement — Santa Clara County for Prosecution 2003-2004 T+5 6/22/2010 No Print Services Inventory completed by Susan Johnson Date 06/22/20,10 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE& CONTENT OF LOCATION RECORD (refer to retention schedule) File room Bellinger & Foster Landscape Architects Agreement File room Bellinger Foster Steinmetz Landscape Architects Agreement File room Bellinger Foster Steinmetz - Agreement for Willey House File room Bellinger Foster Steinmetz - Agreement for Gilroy Park Improvements File room Bellinger Foster Steinmetz - Agreement for Las Animas Veterans Park Analysis File room Bracco's Towing Agreement File room A11 Pro Towing Agreement File room Biggs Cardosa Associates, Inc. - Agreement File room The Buske Group - Agreement File room 5 Day Furniture Administrative Hearing File room TOT Lawsuit - Pacheco Pass Motel, Oaks Motel and Leavesley Inn File room MOU - Gilroy/Hollister/San Juan Bautista for Cable TV Franchise Implementation File room MOU - Gilroy/Morgan Hill/Hollister/San Juan Bautista/Santa Clara for Cable TV Refranchise Efforts File room Michael Dorn = FPPC Form 700 File room Ronald, Thissen - FPPC Form 700 File room Benjamin Pappani - FPPC Form 700 File room Susan Patereau - FPPC Form 7.00 File room Phaedra Hernandez - FPPC Form 700 ji File room Gilroy First - iFPPC' File room Raymond Chin - FPPC Form 700 File room Joseph Curro - FPPC Form 700 File room Agreement - Commercial Pump Service, Inc. File room Agreement - CBIZ Accounting, Tax & Advisory File room Agreement - CBP, Carneighi-Blum:& Partners, Inc. File room Agreement - Central Maintenance Company File room Agreement - Jacqui Carrasco File room Economic Incentive Agreement - Costco File room Agreement - D & C Electrical File room Agreement - Earth Systems Pacific File room _ Agreement - Fibre Innovations'Limited Inventory cr- -leted by Susan Johnson Date 04/0` DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF RECORDS RETENTION DESTRUCTION YES/NO MEDIA 1996-2000 T+5 2/2/2011 No Print 1'999-2002 T+5 2/2/2011 No Print 2005 T+5 2/2/2011 No Print 2005 T+5 2/2/2011 No Print 2005 T+5 2/2/2011 No Print 1998-2000 T+5 2/2/2011 No Print 1998-2000 T+5 2/2/2011 No Print 2005 T+5 2/3/2011 No Print 2000-2001 T+5 2/3/2011 No Print 2003 CL+7 3/22/2011 No Print 1998 CL-7 3/22/2011 No Print 2000-2001 T+5 3/24/2011 I No I Print 1994-1996 T+5 3/24/2011 I No I Print 2006 T-5 3/25/2011 No Print 2006 T-5 3/25/2011 No Print 2006 T-5 3/25/2011 No Print 2006 T-5 3/25/2011 No Print 2006 T-5 3/25/2011 No Print 2006 T-5 3/25/2011 No Print 2006 T-5 3/25/2011 No Print 2006 T-5 3/25/2011 No Print 1 2006 1 T+5 1 4%5/2011 1 No Print 2005-2006 -T+5 4/5/2011 No Print 2006 T+5 4/5/2011 No Print 2004-2006 1 T+5 1 -4/5/2011 No Print 2005-2006 T+5 4/5/2011 No Print 2002-2006 T+5 4/5/2011 No Print 1 2006 1 T+5 1! 4/5/2011 J No Print 2005 1 T+5 4/5/2011 No Print 2000-2006 1 T+5 4/5/2011 No Print DESTRUCTION OF OBSOLETE iXORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room _Right of Entry Agreement - Garlic Festival Association 2005 T+5 4/5/2011 No Print File room Agreement - Bracco's Towing, Inc. 1998-2006 T+5 4/5/2011 No Print File room Agreement - Baty, James 2006 T+5 4/5/2011 No Print File room Agreement - AMS.NET, Inc. 2006 T+5 4/5/2011 No Print File room Right of Entry Agreement - 7600 Monterey Associates 2006 T+5 _ 4/5/2011 No Print File room Agreement - All Pro Towing 2003-2006 T+5 4/5/2011 No Print File room Agreement - Hare, Jeffrey B. Attorney at Law 2001-2004 T+5 4/6/2011 No Print File room Agreement - JAS Pacific, Inc. 2004-2006 T+5 4_/6/2011 No Print File room Economic Incentive Agreement - Lowe's HIW, Inc. 2002-2006 T+5 4/6/2001 No Print File room Property Purchase Agreement - Larson, Carol —.Sunrise 2001 CL+10 4/6/2011 No Print Fire Station Property APN 783-20-050 File room Agreement - Marx Towing, Inc. 1998-2006 T+5 4/6/2011 No Print File room Agreement - McGrane Greenfield Attorneys at Law 2006 ' T+5 4/6/2011 No Print File room Agreement - Peninsula Corridor Joint Power Board 2066 T+5 4/6/2011 No Print File room Agreement — Palace Art Office Supply 2006 T+5 4/6/2011_ No Print File room Agreement = Pacific Design Engineering 2005-2006 T+5 4/6/2011 No Print File room_ Agreement — Precision Inspection Company, Inc. 2005-2006 T+5 4/6/2011 No Print File room Property Purchase Agreement — Pavlian Property 2001 T+5 4/7/2011 No Print File room Economic Incentive Agreement— RJA 2001-2006 T+5 4/7/2011 No Print File room Agreement — Truijillo Construction, Inc. 2005-2006 T+5 4/14/2001 No Print File room Agreement — Truijillo Construction, Inc. 2006 T+5 4/14/2011 No Print File room Agreement — Truijillo Construction, Inc. 2006 T+5 4/14/2011 No Print File room License Agreement — Santa Clara Valley 2002-2006 T+5 4/20/2011 No Print Transportation Authority Caltrain Park-n-Ride lot File room Agreement — Santa Clara County for Consultant 1991 T+5 4/20/2011 No Print Services for Household Hazardous Waste Element File room Agreement — Agency Agreement for Countywide 1991-1999 T+5 4/20/2011 No Print Household Hazardous Waste Collection Program File room Agreement — County/Morgan Hill for Household 1992 T+5 4/20/2011 No Print Hazardous Waste Collection Day File room Letter of Agreement Coordination of City and County 1987-1992 T+5 4/20/2011 No Print Hazardous Materials Activities File room OMI Agreement for Gavilan Pump Station 1997-1999 T+5 4/20/2011 No Print File room OMI Agreement to operate SCRWA 1983-2001 T+5 4/20/2011 No Print File room Agreement - Pacific Coast Wireless Internet 2005 T+5 4/20/2011 No Print File room Agreement — Higgins Associates 2002-2005 T+5 4/21/2011 No Print Inventory completed by Susan Johnson Date 04/20/2011 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Agreement —Higgins Associates 2001-2006 T+5 4/21/2011 No Print File room Agreement — Republic Electric 2006 T+5 4/21/2011 No Print File room Harris & Associates Agreements, Amendments and 1995-2006 T+5 4/22/2011 No Print Work Orders File room Agreement — S&R West Coast Builder, Inc. 2005 T+5 4/26/2011 No Print File room Jesus Campa — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Sara Montes — Offer to Purchase Property 1969 _ CL+10 5/18/2011 No Print File room Ermelindo and Esperanza Puente — Offer to Purchase 1'969 CL+10 5/18/2011 No Print Property File room Manuel and Helen Perez — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Polito and Nuemi Fuentes — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room James Baty — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Don W. Renz— Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room William D. Happ —Offer to Purchase Property 1969 CL+10. 5/18/2011 No Print File room Elisa Garcia — Offer to Purchase Property 1969 CL+110 5/18/2011 No Print File room Hope Suniga — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Jean Roman — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Frank and Hope Marquez — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Bernard H. Habing, Jr. — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Dale andi Ruth Connell — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Dorothy Arias — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Fred and Berna Wilson — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Lola Tovar —Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room SecureEye System, Inca— Software License Contract 2004-2005 T+5 7/27/2011 No Print File room Madrigals Cleaning Services 2007 T+5 1/20/2012 No Print File room_ Mont/Rose Moving System 2007 T+5 1/20/2012 No Print File room Katherine Filice 2001 �, T+5 1/20/2012 No Print File room Golden Bear Detailing 2007 T+5 1/20/2012 No Print File room Tele-Works, Inc. 1 2007 1 T+5 1 1/20/2012 1 No Print File room Barrie D. Coate and Associates 2007 T+5 1/20/2012 No Print File room Robert's Tractor Services 2006-2007 T+5 1/20/2012 No Print File room Tim Lantz 2002 CL+10 1/20/20,12 _ No Print File room Bernie.& Son's Landscaping, Inc. 2007 T+5 1/24/2012 No Print File room Carter -Burgess = Agreement fouon-call services 2004 T+5 1/24/2012 No Print File room Sheryl Cathers — Luchessa Bridge Mural Project 2007 T+5 1/24/2012 IIi No. Print Inventory completed by Susan Johnson Date 01/20/'^'? DESTRUCTION OF OBSOLETE xECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE,& CONTENT OF REQUIRED DATE OF CONFIDENTIAL TYPE OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Agreement -Higgins'Associates 2001-2006 T+5 4/21/2011 No Print File room Agreement — Republic Electric 2006 T+5 4/21/2011 No Print File room Harris & Associates Agreements, Amendments and 1995-2006 T+5 4/22/2011 No Print Work Orders File room Agreement — S&R West Coast Builder, Inc. 2005 T+5 4/26/2011 No Print File room Jesus Campa — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Sara Montes — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print . File room Ermelindo and Esperanza Puente — Offer to Purchase 1969 CL+10 5/18/2011 No Print Property File room Manuel and Helen Perez — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Polito and Nuemi Fuentes — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room James Baty — Offer to Purchase Property 1,969 CL+10 5/18/2011 No Print File room Don W. Renz — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room William D: Happ - Offer to Purchase Property 1969 CL+I0 5/18/2011 No Print File room Elisa Garcia —Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Hope Suniga = Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room - Jean Roman —Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Frank and Hope Marquez — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Bernard H. Habing, Jr. — Offer to Purchase Propertv 1969 CL+10 5/18/2011 No Print File room Dale and Ruth Connell — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Dorothy Arias — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Fred and Berna Wilson — Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room Lola Tovar— Offer to Purchase Property 1969 CL+10 5/18/2011 No Print File room SecureEye System, Inc. — Software License Contract 2004-2005 T+5 7/27/2011 No Print File room Tim Lantz 2002 CL+10 2/9/2012 No Print File room Mont/Rose Moving System 2007 T+5 2/9/2012 No Print File room Tim Day — Non -Elected Council Candidate and FPPC 2007 E+5 2/9/2012 No Print Form 700 File room Susan Johnson — FPPC Form 700 1999-2008 T+5 2/9/2012 No Print File room Stephen Lau - FPPC Form 700 2006-2007 T+5 2/9/2012 No Print File room Robert Lessman — FPPC Form 700 2006-2007 T+5 2/9/2012 No Print File room Rhonda Pellin — FPPC Form 700 1999-2007 T+5 2/9/2012 No Print File room Karen Pogue — FPPC Form 700 1999-2008 T+5 2/9/2012 No Print File room Joan Spencer — Non -Elected Council Candidate 2007 E+5 2/9/2012 No Print File room Norman Thompson — FPPC Form 700 2001-2007 _ T + 5 2/9/2012 No Print File room Engineering File - PD documents for UST Clean-up 1980-1990 T+20 2/9/2012 No Print Inventory completed by Susan Johnson Date 01/24/2012 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Robert's Tractor Services 2006-2007 T+5 2/10/2012 No Print File room Madrigals Cleaning Services 2007 T+5 2/10/2012 No Print File room_ Tele-Works, Inc. 2007 T+5 2/10/2012 No Print File room Golden Bear Detailing 2007 T+5 2/10/2012 No Print _ File room T=Mobile CUP 08708 — City Council Appeal 2009 CY+2 2/10/2012 No Print File room Pacific Gas & Electric (PG&E) — Property Purchase 2002 CL+10 2/16/2012 No Print Agreement for 7400 Railroad Street File room RJA (Ruggeri -Jensen -Azar & Associates) — work order 2007 T+5 2/16/2012 No Print File room Country Garlic USA RV Park — Economic Incentive 2002-2007 T+5 2/1,6/20112 No Print Agreement File room Katherine Filice 2007 T+5 2/27/20,12 No Print File room Edward' J. Gee & Association — On -Call Services 2004-2007 T+5 2/27/2012 No Print File room Nelson/Nygaard — Downtown Transportation and 2007 T+5 2/27/2012 No Print Parking Study Consultant File room Bernie & Son's Landscaping, Inc. 2007 T+5 2/27/2012 No Print File room Carter -Burgess — Agreement for on -call services 2004 T+5 2/27/20412 ; ' No Print File room Matrix Consulting Group — Staffing study for PD 2006-2007 T+5 2/27/2012 No Print . File room James Suner — FPPC Form 700 2002-2008 T+5 2/41/2013 No Print File room South County Democratic Club — FPPC Form 700 2004-2006 T+5 2/11/2013 No Print File room Cindy Murphy — FPPC Form 700 1998-2008 T+5 2/11/2013 No Print File room Joan Lewis — FPPC Form 700 1999-2008 T+5 2/41/201.3 No Print File room Michael Machado — FPPC Form 700 2006-2008 T+5 2/11/2013 No Print File room Donald Kludt— FPPC Form 700 2005=2008 T+5 2/11/20-13 No Print 'File room Jennifer Knerr — FPPC Form 700 2008 T+5 2/11/2033 No Print File room Gregory Giusiana — FPPC Form 700 1998-2008 T+5 2/111/2013 No Print File room Robert Emberley— FPPC Form 700 2005-2008 T+5 .2/11/2013 No Print File room Susan Andrade -Wax —FPPC Form 700 2006-2008 T+5 2/11/2013 No Print File room Jay Baksa — FPPC Form 700 1983-2008 T+5 2/11/2013 No Print ' File room No Print File room No Print File room No Print File room No Print File room No Print File room No Print Inventory completed by Susan Johnson Date.02/ 12/2013 IDESTRUCTION OF OBSOLETE x-ECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Akel Engineering — Uvas Creek Levee Re-Acceditation 2007-2008 T+5 12/27/2013 No Print File room Akel Engineering — Las Animas Industrial Park 2007-2008 T+5 112/27/2013 No Print File room Akel Engineering — Westfield Development 2007-2008 T+5 12/27/2013 No Print File room American Society of Composers - License Agreement 2006-2008 T+5 t2'/27/2013 No Print File room AMS Planning & Research — Center for the Arts 2007-2008 T+5 12/27/2013 No Print File room Articulate Solutions — Website logo 2008 T+5 12/27/2013 No Print File room Athens Administrators — Workers Comp Administrator 2003-2008 T+5 12/27/2013 No Print File room Avery & Associates - Recruitment for Police Chief 2007-2008 T+5 12/27/2013 No Print File room Barrie D. Coate & Associates — Tree Pruning 2007 T+5 12/27/2013 No Print File room Berkeley Engineering — Earth Stability at Pump Station 2008 T+5 12/27/2013 No Print File room Bonfante Garden — Bond Agreement 2004-2008 T+5 12/27/2013 No Print File room Cathers, Sheryl — Luchessa bridge mural project 2007 T+5 12/27/2013 No Print File room Ceres Associates — Silacci well environmental site 2007-2008 T+5 12/27/2013 No Print assessment File room Chips N' Salsa, Inc. — Settlement agreement and 2005-2008 T+5 12/27/2013 No Print release of claims and single tenant lease agreement - File room DataNet Solutions — Laserfiche vender T+5 12/27/2013 No Print File room DataWorks Plus — Maintenance agreement for PD 2006-2007 - T+5 12/27/2013 No Print File room David J. Powers & Associates — Agreement for 2008 T+5 12/27/2013 No Print _services to prepare an initial study File room Denise Duffy & Associates, Inc. — General Plan and 1998-2008 T+5 12/27/2013 No Print EIR agreement File room Mark Doughty — install water service and meter at 2007 T+5 12/27/2013 No Print Christmas Hill Park File room Mark Doughty — Arbor repairs at Wheeler Center 2008 T+5 12/27/2013 No Print File room Eagle Ridge Development Company 2003 CL+10 12/27/20.13 No Print File room EMC Planning Group — Feasibility analysis and 2006-2008 T+5 12/27/2013- No Print strategic plan for the Downtown Specific Plan File room Emergency Training Services, Inc. — Paramedic 2003-2005 T+5 12/27/20,3 No Print Training/Field Internship File room Environmental Systems, Inc. — Las Animas Park 2007-2008 T+5 12/27/2013 No Print Recreation Building_HVAC System File room Fairbank, Maslin, Maullin & Associates — Telephone 2007 T+5 12/27/2013 No . Print survey File room Fieldman, Rolapp & Associates =Bond Service 1996-2006 T+5 12/27/2013 No Print Agreement Inventory completed by Susan Johnson Date 12/27/2013 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Fire Information Support Services — Consultant for 2007-2008 T+5 12/27/2013 No Print State Fire Marshal for Quarterly Reporting Exports File room . Gavilan Community College — Sewer use fees 1999-2001 T+5 12/27/2013 No Print File room Gavilan Community College — Sports Park Agreement 1984-2005 T+5 12/27/2013 No Print and Termination letter File room InfoLane Corporation — Web page programmer 1997-2005 T+5 12/27/2013 No Print File room ITT Wedeco — UV Equipment and materials 2007 T+5 12/27/2013 No Print File room Lee'Kalpin —Realtor 2005-2008 T+5 12/27/2013 No Print File room Liebert Cassidy Whitmore — Agreement for Special 2007-2008 T+5 12/27/2013 No Print Services File room Maximus, Inc. — Fixed Asset Inventory Agreement 2005-2007- T+5 12/27/2013 No Print File room McLaughlin Painting — Painting services for City 2007-2008 T+5 12/27/2013 No Print Facilities File room Ryan Mull — Realtor 2005-2008 T+5 12/27/2013 No Print File room Linda Myers — On -call services 2005-2008 T+5 12/27/2013 1 No 'I' Print File room Nortlitree Fire International — Mobile live fire training 2008 T+5 12/27/2013 No Print File room Old City Hall, LLC — Single Tenant Lease 2003-2008 T+5 12/27/2013 No Print File room Peckham & McKenney — Recruitment for City Admin. _ , 2007-2008 T+5 12/27/2013 No Print File room Peninsula Center for the Blind -Orientation and T+5 No Print Mobility Specialist 12005-2008 112/27/20,13 File room Pyro Spectaculars, Inc. — 4"' of July Fireworks show 2008 T+5 12/27/2013 No Print File room R.A.N.. Electric_ , Inc. — Generator replacement at City 2008 T+5 12/27/2013 No Print Hall File room Republic Electric — Fiber Cable Installation and Video T+5 No Print Cabinet Installation 1200772008 I 112/27/2013 I I I; File room Santa Clara County — Chip Seal and Traffic Striping of T+5 No Print Streets 12004-2008 I 112/27/20-13 I I File room Santa Clara VTA —Congestion Management Clean Air 12003-2008 T+5 No Print Program, Grant Funds I 112/27%2013 I I File room Santa Clara VTA — Transit Shelter Advertising T+5 No Print I. Program 11999-2008 I 112/27/2013 I I File room Santa Clara VTA — Agreement to sale monthly bus T+5 No Print tickets and stickers' 12001-2008 I 112/27/2013 I I File room ThyssenKrupp Elevator Company — Elevator T+5 No Print 'Maintenance Agreement 12001-2008 I 112/27/2013 I I Inventory completed by Susan Johnson Date 12/27/2013 DESTRUCTION OF OBSOLETE .,ECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF -REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Tree Tek/Tom's Tree Service — Removal of tree 2008 T+5 12/2_7/2013 No Print File room Val's Plumbing — Replacement of cooling tower at City 2008 T+5 12/27/2013 No Print Hall File room Harris & Associates_— various agreement for projects 1998-2009 T+5 2/20/2014 No Print File room All Pro Towing — Agreement for towing services 2007 T+5 2/21/2014 'No Print File room Armitage & Associates — Agreement for services 2008 T+5 2/21/2014 No Print File room Barberi Property —_Agreement to purchase property_ 2004 C+10 2/21/2014 No Print File room Bay Alarm — Agreement to install fire system 2009 T+5 2/21/2014 No Print File room Besson Property— Agreement to purchase property 2004 C+10 2/21/2014 No Print File room Bracco Towing — Agreement for towing services 2007 T+5 2/21/2014 No Print File room Suzanne Burns -Tobin— Agreement for services 2009 T+5 2/21/2014 No Print File room Buske Group, The — Agreement for services 2008 T+5 2/21/2014 No Print File room Carneghi-Blum & Partners — Agreement for real estate. 2008 T+5 2/21/2014 No Print appraisals File room Bruce Carson — Agreement for subcontracting services _ 2008 T+5 2/21/2014 No Print File room Ceres Associates — Agreement -for Environmental 2008 T+5 2/21/2014 No Print Services File room Clark Pest Control — Agreement to fumigate Chestnut 2009 T+5 2/2 i/2014 No Print Fire Station File room DMA Gilroy Partners — RDO Performance Agreement 2003 T+5 2/21/2014 No Print APN 810-21-006 File room Dong Property — Agreement to purchase property 2004 C+10 2/21/2014 No Print File room Durham Communications — Installation of Monopole 2008 T+5 2/21/2014 No Print File room First Alarm — Agreement for alarm services 2009 T+5 2/21/2014 No Print File room James R. Free, MAI, SRA — Agreement for real estate 2007-2009 . T+5 2/21/2014 No Print appraisals File room E.J. De La Rosa & Co. — Agreement for Bonds for the 2009 T+5 2/21/2014 No Print Gilroy Public Facilities Financing Authority File room General Sports Turf, Inc. — Christmas Hill Park 2008 T+5 2/25/2014 No Print Synthetic Turf installation File room Gilroy Unified School District — Property Purchase 2004 C+10 2/25/2014 No Print Agreement for Perchlorate Treatment Facility File room Gilroy Unified School District — Property Purchase 2004 C+10 2/25/2014 No Print Agreement for Farrel Avenue Park/School Site File room Harley Ellis Devereaux — Old Library Demolition 2009 T+5 2/25/2014 No Print File room Hexagon Transportation Consultants — Agreement for 2005-2009 T+5 2/25/2014 No Print Transportation Consultant Services Inventory completed by Susan Johnson Date 02/25/2014 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF LOCATION RECORD (refer to retention schedule) RECORDS File room Lew Edwards Group — Agreement for library 2008-2009 consultant services File room City of Hollister — Agreement for housing for 2009 abandoned domestic animals File room IEDA — Agreement for compensation and benefit 2008 summary reports survey File room Ghirardelli Associates — Agreement for On -Call 2004-2009 Construction Management Services File room HNTB Corporation — Agreement for California High 2008-2009 Speed Rail Consultant File room Ruggerik-Jensen-Azar & Associates — Agreement for 2008-2009 topographic survey services . Files room RBF Consulting — Agreement for'Housing Element 2008-2009 Services File room Platinum Roofing, Inc. — Agreement for roof repairs at 2009 City Hall Annex File room Municipal Code Corporation — Agreement for 1970-2008 Ordinance Codification File room Marx Towing, Inc. — Agreement for towing services 2007-2009 File room Marathon Engineering Corporation — Agreement for 12009 services File room Schaaf & Wheeler = Agreement for join_ t sewer trunk I maintenance agreement 12008-2009 File room South County Housing — Right of Entry Agreement 2006-2008 File room Volunteer Center of Silicon Valley — MOU for 2003-2009 volunteers in an emergency situation �. File room Art Barron= FPPC Form 700 2006-2009 Fite room Patricia Bentson-- FPPC Form 700 2008-2009 File room Clay Bentson —FPPC Form 700 2008-2009 File room David Chulick — FPPC Form 700 2006-2009 room Paul Correa — Campaign materials & FPPC Forms 2003-2007 'File File room Bill Faus = FPPC Form 700 1997-2009 File room Roberta Hughan -FPPC Form 700 2009 File room Anna Jatczak — FPPC Form 700 2006-2009 File room Charles Krueger — 1FPPC Form 700 2008-2009 Inventory completed by Susan Johnson Date 02/26/2014 REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA T+5 2/25/2014 No Print T+5 2/25/2014 No Print T+5 2/25/2014 No Print T+5 2/26/2014 No Print T+5 2/26/2014 No Print T+5 2/26/2014 No I Print T+5 2/26/2014 I No I Print T+5 12/26/2014 I No I Print T+5 12/26/2014 I No I Print T+5 2/26/2014 No Print T+5 12/26/2014 I No I Print T+5 I.2/26/2014 I No I Print T+5 2/26/2014 No Print I; T+5 12/26/2014 I No I Print T+5 2/26/2014 No Print T+5 2/26/2014 No Print T+5 2/26/2014 No Print T+5 2/26/2014 No Print T+5 2/26/20,14 No Print T+5 2/26/2ol,4 [ No Print T+5 2/26/2014 No Print T+5 2/26/2014 No Print T+5 2/26/20 P4 No Print DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Martin Quiroz — FPPC Form 700 2009 T + 5 2/26/2014 No Print File room Wendie Rooney — FPPC Form 700 2002-2009 T+5 2/26/2014 No Print File room Carla Ruigh — FPPC Form 700 2008-2009 T+5 2/26/2014 No Print File room Walter Schinke- FPPC Form 700 2001-2006 T+5 2/26/2014 No Print File room Kirk Tuckness — FPPC Form 700 2008 T+5 2/26/2014 No Print File room Ruth Wolf— FPPC Form 700 2007-2009 T+5 2/26/2014 No Print File room Charles Morales — Campaign materials & FPPC Forms 1993-2005 T+5 2/26/2014 No Print File room Roland Velasco —Campaign materials & FPPC Forms 2003-2007 T+5 2/26/2014 No Print File room Callander Associates — Agreement 1999-2007 T+5 4/18/2014 No Print File room Trujillo Construction — Agreement 2008 T+5 4/18/2014 No Print File room McGuire and Hester — Agreement 2004-2008 T+5 4/18/2014 No Print File room Ratcliff Associates 2006-2007 T+5 4/18/2014 No Print File room Hanna & Brunetti 2004-2007 T+5 4/28/2014 No Print File room Perma Green Hydroseeding — Project No. 05-CDD-114 2006-2007 T+5 4/28/2014 No Print File room Santa Clara Valley Transportation Authority (VTA) — 1996-1999 T+5 4/30/2014 No Print Congestion Management Project - Transportation Fund for Clean Air. Agreement 1996-1997 File room Santa Clara Valley Transportation Authority (VTA) — 1997 T+5 4/30/2014 No Print Congestion Management Project — AB 434 40% Fund Transfer Agreement — FY 1994-1995 File room Pacific Electric Company - Project No. 04-CDD-126 2004-2005 T+5 5/2/2014 No Print File room Fehr & Peers Associates, Inc. — Thomas & Luchessa 1999-2000 T+5 5/2/2014 No Print Traffic Improvements File room Fehr & Peers Associates, Inc. — First Street and Wren 1999-2001 T+5 5/2/2014 No Print Avenue Traffic Signal Modification File room Fehr & Peers Associates, Inc. — Traffic Engineering 2002-2005 T+5 5/2/2014 No Print Services File room Nichols Consulting — On -Call Construction 2004-2008 T+5 5/2/2014 No Print Management Services - RFP No. 04-RFP-CDD-309 File room Carollo Engineers — Agreement for Water, Sewer and 2002-2003 T+5 5/2/2014 No Print Storm Drainage System Master Plans and Urban Water Management Plan File room Union Pacific Railroad 2008-2009 T+5 5/28/2014 No Print Inventory completed by Susan Johnson Date 05/28/2014 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room City,Council Packet January 10, 2011 2011 CY+2 5/23/2014 No. Print File room City Council Packet January 24, 2011 2011 CY+2 5/23/2014 No Print File room City Council Packet January 28, 29, 2011 2011 CY+2 5/23/2014 No Print File room City Council Packet February 4, 2011 2011 CY+2 5%23/2014 No Print File room CC Special Meeting 'Packet February 9, 2011 2011 CY+2 5/23/2014 No Print File room City Council Packet February 28, 2011 2011 CY+2 5/23/2014 No Print File room City Council Packet March 7, 2011 2011 CY+2 15/23/2014 No Print File room City Council Packet Marcht28, 2011 2011 CY+2 5/23/2014 No Print File room City Council Packet April 4, 2011 2011 CY+2 5/23/2014 No Print File room City Council Packet April 18, 2011 2011 CY+2 5/23/2014 No Print File room City Council GUSD Special Meeting April 25, 2011 2011 CY+2 5/23/2014 No 'Print File room City Council Packet May 2, 2011 2011 CY+2 5/23/2014 No Print File room City Council Special Meeting/Study Session May 9, 11 2011 CY+2 5/23/2014 No Print File room City Council Packet May 16, 2011 2011 CY+2 5/23/2014 No Print File room City Council Packet June 6, 2011 2011 CY+2 1 5/23/2014 I • No Print File room I City Council Packet June 13, 2011 2011 CY+2 5/23/2014 1 No Print File room City Council Packet July ,18, 2011' 1 2011 CY+2 5/23/2014 No Print File room City Council Packet Special Meeting/study July 19, 11 ,[.2011 CY+2 5/23/2014 No Print File room City Council Special Meeting Closed Session August 1 1' 2011 CY+2 5/23/2014 No Print File room City Council Packet August 1, 2011 2011 CY+2 5/23/2014 No Print File room �' City Council Packet September 12, 2011 2011 CY+2 5/23/2014 No Print File room City Council Packet September 19, 2011 2011 CY+2 5/23/2014 No Print File room City Council Packet October 3, 2011 2011 CY+2 5/23/2014 No Print File room City Council Packet October 17, 2011 2011 CY+2 5/23/2014 No- Print File room City Council Packet Special Meeting October 25, 2011 20,11 CY+2 5/23/2014 No Print File room City Council Packet November 7, 2011 2011 CY+2 5/23/2014 No Print File room City Council Packet November 21, 2011 1 '2011 CY+2 5/23/2014 No Print File room I City Council Packet December 5, 2011 2011 CY+2 5/23/2014 No Print File room I City Council Packet,Special Meeting December 12, 11 ' 2011 CY+2 5/23/2014 No _ Print File room Hemingway/Stock 2011 CY+2 5/28/2014 Noi Print File room Public Records Request from Chris Orr 12/5/08 CY+2 6/13/2014 No ' Print File room Public Records Request from Thomas Morke f 1/8/09 CY+2 6/13/2014 No 'Print File room I Public Records Request from Mr. Whalley 1/8/09 �, CY+2 6/13/2014 No Print File room I Public Records Request from Donald Ausmus 1/9/09 CY+2 6/13/2014 No Print Inventory completed by Yeni Martinez Date 06/12/2014 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Public Records Request from Andrew 1/23/09 T+5 6/13/2014 No Print File room Public Records Request from Craig Breou 1/28/09 T+5 6/13/2014 No Print File room Public Records Request from JTB Enterprises 1/29/09 T+5 6/13/2014 No Print File room Public Records Request from Jared Martin 2/4/09 T+5 6/13/2014 No Print File room Public Records Request from Bill Cusack 2/6/09 T+5 6/13/2014 No Print File room Public Records Request Kevin Sullivan 2/11/09 T+5 6/13/2014 No Print File room Public Records Request from Elijah Zuniga 2/15/09 T+5 6/13/2014 No Print File room Public Records Request Ana Maria Kilpratrick 2/20/09 T+5 6/13/2014 No Print File room Deposition Subpoena 2/23109 T+5 6/13/2014 No Print File room Public Records Request from Sara Suddes 2/25/09 T+5 6/13/2014 No Print File room Public Records Request Annual Salary 3/09 T+5 6/13/2014 No Print File room Public Records Request from Jason Allen 3/3/09 T+5 6/13/2014 No Print File room Public 'Records Request from Wendy, Gong 3/3/09 T+5 6/13/2014 No Print File room Public Records Request from Mr. Whitman 3/4/09 T+5 6/13/2014 No Print File room Public Records Request from Carla Ruigh 3/6/09 T+5 6/13/2014 No Print File room Public Records Request from Eva Goodwin 3/9/09 T+5 6/13/2014 No Print File room Public Records Request from Carl Woodford 3/25/09 T+5 6/11/2014 No Print File room Public Records Request from Chris Bone 3/27/09 T+5 6/13/2014 No Print File room Public Records Request from Gary Muraoka 4/2/09 T+5 6/13/2014 No Print File room Public Records Request from Bill Cusack 4/7/09 T+5 6/13/2014 No Print File room Public Records Request from Gary Muraoka 4/8/09 T+5 6/13/.2014 No Print File room Comments on Chapter 4 = Policv Program Draft 4/15/09 T+5 6/13/201,4' 'No Print File room Comments on 4/15 Draft Apendix B-Residential Land 4/15%09 T+5 6/13/2014 No Print File room Public Records Request from Michael Schumacher 4/20/09 T+5 6/13/2014 No Print File room Public Records Request from John McBride 5/6/09 T+5 6/13/2014 No Print File room Public Records Request from Richard Hopp 5/27/09 T+5 6/13/2014 No Print File room Public Records Request from Ken McLaughlin 6/2/09 T+5 6/13/2014 No Print File room Public Records Request from Bob Buck 6/5/09 T+5 6/13/2014 No Print File room Public Records Request from Chris Bone 6/10/09 T+5 6/13/2014 No Print File room Public Records Request from Gary Muraoka 6/26/09 T+5 6/13/2014 No Print File room: Public Records Request from John R. Wall 7/20/09 T+5 6/13/2014 No Print File room Public Records Request from Jim Gillio 7/27/09 T+5 6/13/2014 No. Print File room Public Records Request from Sara Suddes 7/311/09 T+5 6/13/2014 No Print File room Public Records Request from Ron Kirkish 8/3/09 T+5 6/13/2014 No Print File room Public Records Request from Mark Zappa 8/3/09 T+5__ 6/13/2014 No Print File room Public Records Request from Chris Bone 9/9/09 T+5 6/13/2014 No Print File room Public Records Request from Chris Bone 9/10/09 T+5 6/13/2014 No Print Inventory completed by Yeni Martinez Date 06/12/2014 RECORD LOCATION File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room - File room File room File room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLETE RECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF RECORD (refer to retention schedule) Public Records Request from Chris Bone Public Records Request from Thomas Peele Public Records Request from Alex Javaheri Public Records Request Came A. Benjamin Public Records Request Shawn Leaver Public Records Request Melissa Woehlke Program Narrative Public Records Request Lee Wieder 1/21/10 Public Records Request Richard Hopp Public Records Request Albert Martinez Public Records Request Emily Marshall Public Records Request Emily Marshall Public Records Request Walter Schenle Public Records,Request Tim Gavin Public Records Request Lee Cherry Orchard Public Records Request Richard James Public Records Request Lee Overkamper Public Records Request Chris Grant ORDR Public Records: Request Thomas Peele Public Records Request Mark Wasserman Cherry Orchard Ranch Public Records Request Jolie Houston Public Records Request Jackie Bretschneider Appeal for Open Government -Commission Tretra Tech EM Inc. Environmental Assessment Bay Area Hauling Maintenance CW Design & Development, Inc Mark Wesserman Cherry Orchard Ranch — Bill Cusack EMC GHG Reduction Plan Guidance Cherry Orchard, Ranch Draft EIR Proposed RDO Amendment for Cherry Orchard Ranch Responses to Comments COR Draft EIR Inventory completed by Yeni-Martinez Date 06/12/2014 DATE OF RECORDS 9/ 14/09 9/16/09 10/13/09 11 /3/09 11/5/09 11/23/09 12/12/09 1/16/10 1/19/10 1/21/1'0 1/22/10 1/28/10 2/17/10 2/26/ 10 3/1/10 3/2/10 3/18/10 4/2/ 10 4/30/10 4/30/10 5/17/10 5/26/ 10 5/26/10 5/28/10 5/281'0 7/16/10 7/26/10 7/27/10 8/2/10 8/2/10 8/2/10 REQUIRED RETENTION T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 ' T+5 T+5 T+5 T+5 T+5 T+5- T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 T+5 DATE OF DESTRUCTION 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/13/2014 6/.13/2014 6/13/2014 6/13/2014 CONFIDENTIAL YES/NO No No No No No No No No No No No No No No No No No No No No No No No No No No No No No No No No TYPE OF MEDIA Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print Print DESTRUCTION OF OBSOL,, 1 E RECORDS INVENTORY RECORD OFFICE OF RECORD/TITLE &CONTENT OF DATE -OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Public Records Request San Jose Construction Co, Inc 8/3/10 T+5 6/13/2014 No Print File room Public Records Request Levi Watson 8/4/10 T+5 6/13/2014 No Print File room Public Records Request Michael W. Jones 8/17/10 T+5 6/13/2014 No Print File room CW Design & Development, Inc 8/26/10 T+5 6/13/2014 No Print File room Public Records Request Jolie Houston 8/26/10 T+5 6/13/2014 No Print File room Public Records Request Albert Signrotti 8/27/10 T+5 6/13/2014 No Print File room RDO Exemption 9/3/10 T+5 6/13/2014 No Print File room Public Records Request Ron Kirkish 9/7/10 T+5 6/13/2014 No- Print File room Emails Bill Cusack and Stan Ketchum 9/9/10 T+5 6/13/2014 No Print File room Public Records Request David Stubchaer 9/9/10 T+5 6/13/2014 No Print File room Public Records Request Michael W. Jones 9/10/10 T+5 6/13/2014 No Print File room City of Gilroy General Plan and Housing Element 10/5/10 T+5 6/13/2014 No Print File room City of Gilroy Community Development COR Plan 10/8/10 T+5 6/13/2014 No Print File room Density Bonus Law Inquiry— Stan Ketchum 10/12/10 T+5 6/13/2014 No Print File room City of GilroyCD Response RDO Exemption 10/12/10 T+5 6/13/2014 No Print File room CW Design & Development, Inc Response 10/12/10 T+5 6/13/2014 No Print File room Public Records Request Gilroy Dispatch 10/13/10__ T+5 6/13/2014 No Print File room CW Design & Development, Inc Questions 10/14/10 T+5 6/13/2014 No Print File room Prairie Schwarz Heidel, LLP — Bill Cusack 10/29/10 T+5 6/13/2014 No Print File room Public Records Request Tim Gavin Traffic Surveys 1/18/11 T+5 6/13/2014 No Print File room Public Records.Request Tim Gavin 6 h St Improvement 1/18/11 T+5 6/13/2014 No Print File room Public Records Request Jeff Bailey Code Violations 1/10/11 T+5 6/13/2014 No Print File room Public Records Request Laura Watkins 2/110/11 T+5 6/13/2014 No Print File room Public Records Request Chris Baty 2/16/11 T+5 6/113/2014 No Print File room Professional Finder 2/21/11 T+5 6/13/201:4 No Print File room Public Records Request Tim Gavin 2/24/11 T+5 6/13/2014 No Print File room Adams Broadwell Joseph & Cardozo 3/4/11 T+5 6/13/2014 No Print File room Deman to Furnish Information: Produce Land Market 3/18/11 T+5 6/13/2014 No Print File room Public Records Request Kim S. Ashley Newdorf Legal 4/5/11 T+5 6/13/2014 No Print File room Public Records Request - William Paul Garcia 4/26/11 T+5 6/13/2014 No Print File room Public Records: Request Tim Gavin Traffic Section EIR 4/28/11 T+5 6/13/2014 No Print File room Public Records Request - Peter Green 5/17/11 T+5 6/13/2014 No Print File room Public Records Request - Tim Gavin— General Plan 5/23/11 T+5 6/13/2014 No Print File room Public Records Request from Tim:Gavin — Police cost 6/7/11 T+5 6/13/2014 No Print File room Public Records Request from Tim Espersen 6/14/11 T+5 6/13/2014 No Print. File room Public Records Request from Tim Gavin — Glen Loma 6/20/11 T+5 6/13/2014 No Print Inventory completed by Yeni Martinez Date 06/12/2014 DESTRUCTION OF OBSOLETE RECORDS INVENTORY RECORD 'OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD (refer to retention schedule) RECORDS RETENTION DESTRUCTION YES/NO MEDIA File room Public Records Request - Rich Freedman - Property 6/21/11 T+5 6/13/2014 No Print File room Public Records Request Gary Muraoka- Draining Rec 6/21/11 T+5 6/13/2014 No Print File room Public Records Request AFSCME G. Muraoka Formal 6/21/11 T+5 6/13/2014 No Print File room Public Records Request ASFCME Police Accident Rep 6/21/11 T+5 6/13/2014 No Print File room Public Records Request ASFCME Safety Training 6/21/11 T+5 6/13/2014 No Print File room Public Records Request Ms Espersen General Plan EIR 6/27/14 T+5 6/13/2014 No Print File room Public Records Request for Workers Comp/Risk Mana 6/24/11 T+5 6/13/2014 No Print File room Public Records Request Janet Espersen Staff Reports 7/12/11 T+5 6/13/201'4 No Print File room Affidavit Requesting Duplications of Official . 7/20/11 T+5 6/13/2014 'No Print File room Professional Finders from Alexa Merkert 9/21/11 _ _ T+5 6/13'/2014 No Print File room Edge Point Contracting, Inc Uncashed Checks J. Falbo 8/10/11 T+5 6/13/2014 No Print File room Public Records Request OPRA/FOLA — Brad Austin 8/22/11 T+5 6/13/2014 No Print File room PRR - Work Preservation Fund - Karla Tuttle _ _ _9/23/11 T+5 6/13/2014 No Print File room PRR Cornell University Yelena Reznikova. 11/7/11 T+5 6/13/2014 No Print File room Public Records Request Laura Patricia Nix 11/11/11 T+5 6/13/2014 No Print File room Public Records Request from Georgine Scott Codiga 6/22/12 T+5 No Print File room Proof of Publications 2009-2011 T+5 6/24/2014 No Print File room T+5 No Print File room T+5 No I Print File room T+5 I I No I Print File room T+5 - I I No I Print File room T+5 I I No I Print File room T+5 I I No Print File room - T+5 I No Print File room I T+5 I No I Print File room T+5 No 'Print File room T+5 I No I Print File room I T+5 I No Print File room I I T+5 I No Print File room I I T+5 I I No I Print File room I I T+5 I No I 'Print File room I I T+5 I No I Print File room I I T+5 I I No I Print File room I I T+5 I I No ( Print File room, I I T+5 I I No I Print I File room I I T+5 I I No I Print Inventory completed by Yeni Martinez Date , 06/ 12' RECORD LOCATION File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room File room DESTRUCTION OF OBSOLL , E RECORDS INVENTORY OFFICE OF RECORD/TITLE & CONTENT OF DATE OF RECORD (refer to retention schedule) RECORDS Russ Valiquette — City Council Candidate 2001 — Not 2001 Elected Russ Valiquette — City Council Candidate 2003 — 2003 Elected Russ Valiquette — City Council Candidate 2007 — Not 2007 Elected Peter Arellano — City Council Candidate 1999 — 1999 Elected Peter Arellano — City Council Candidate 2003 — Not 2003 Elected Inventory completed by Susan Johnson Date 08/20/2014 REQUIRED DATE OF CONFIDENTIAL TYPE OF RETENTION DESTRUCTION YES/NO MEDIA T+5 8/20/2014 No Print T+7 8/20/214 No Print T+5 8/20/2014 No Print T+7 8/20/2014 No Print T+5 8/20/2014 No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print T+5 _ No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print ' T+5 No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print T+5 No Print