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Resolution 1157 RESOLUTION NO. 1157 RESOLUTION ADOPTING THE CIVIL DEFENSE OPERATIONS PLAN FOR THE CITY OF GILROY. WHEREAS, Ordinance No. 806 of the City of Gilroy relating to civil defense and disaster, provides that the civil defense and disaster organization, the distribution of civil defense powers and duties, the assignment of functions and services, and the recruitment, direction and training of personnel shall be prescribed by resolution adopted concurrently with the adoption of said ordinance; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Gilroy as follows: 1. Civil Defense and Disaster Organization: The Civil Defense and Disaster Organization of this city shall be as described in the document entitled Gi lroy Civil Defense Operations Plan, is attached as EXHIBIT A. Said Exhibit A, including all informa- tion shown therein, is specifically incorporated herein as if the same were particularly described in this resolution. 2. Duties: The civil defense and disaster duties of the Direc- tor and the service chiefs shall be described in the Gilroy Operations Plan. Such duties as described in said Operations Plan may be changed from time to time by the Director by written administrative orders, particularly for the purpose of conform- ing to recommendations of the Director of the California Dis- aster Office or subsequent modifications recommended by the Director, Office of Civil Defense, Office of the Secretary of the Army. 3. Service Annexes: Each service chief shall prepare his res- pective service annex to the Gi Iroy Civil Defense Operations Plan and such additions and revisions as are necessary to reflect the most recent directives from the Director of the California Dis- aster Office. Such plan and the additions and revisions become - 1 - / / \ .~ a part of the plan upon approval of the Director. 4. Recission of conflicting Resolution: Resolution No. 477 of the Council of the City of Gilroy, dated September 2, 1958, rela- ting to the Civil Defense and Disaster Plan of the City of Gilroy, is hereby rescinded. PASSED AND ADOPTED by the Council of the City of Gilroy, this 6th day of Novembe~, 1967, by the following vote: ATTEST: AYES: COUNCIL MEMBERS: Allemand, Duffin, Kennedy,Jr.,Quartiroli, Silva, Wentworth, and Goodrich. COUNCIL MEMBERS: None NOES: ABSENT: COUNCIL MEMBERS: None APPROVED: , ) j j f.../ // I/?"~(.e( 'i.. /":.5,y..'c~-r7( ( Mayor ~ ({ c...-- \ J, ,,' 0 v/ / /L (. 't.1~1'c/ / /' ) .., :,.", '"~t:'1 ',/~<-/ City Clerk ; ,f - 2 - I, SUSANNE E. PAYNE , City Clerk of the City of Gilroy, do hereby certify that the attached Resolution No. 1157 is an original resolution, duly adopted by the Council of the City of Gilroy at a regular meeting of said Council held on the 6th day of November .-, 19~, at which meeting a quorum was present. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Gilroy, this 9th day of November ~) ;;:L , 19~. 1 I L&/ _, /,\ ) } I , r' , {,I(.;,,)l..c Gi ty Clerk of the C I T Y 0 F G I L ROY C I V I L D E FEN S E OPE RAT ION S P LAN t-t j) i I )j .\- 1-4 i CITY OF GILROY PROMULGATION OF CIVIL DEFENSE OPERATIONS PLAN A fundamental responsibility of civil government is the protection of life and property and the alleviation of suffering and hardship when disasters occur. This plan, adopted by the Council outlines how the City of Gilroy prepares, mobilizes, and employs public and private resources to cope with extraordinary emergencies and disasters in implementing the City Civil Defense Ordinance. This plan does not apply to labor controversies. The organization, planning and readiness parts of the plan are a continuing activity and are now in effect. The emergency opera- tions parts of the plan will become effective: 1. Immediately and completely when a war-caused STATE OF EXTREME EMERGENCY exists in the State. 2. Immediately and to the extent necessary: when a STATE OF DISASTER or STATE OF EXTREME EMERGENCY affecting this city is proclaimed by the Governor, or in case of serious LOCAL PERIL, LOCAL EMERGENCY or LOCAL DISASTER by action of the City Government. The City Administrator, as the Director of Civil Defense and Disaster, is responsible for implementing this plan and its review and updating as appropriate. All City employees are members of the disaster organization; provision is made for the use of volunteer services and private resources if needed to augment City forces. Since disasters occur in many forms, frequently without warning, the success of this plan depends on how well people are trained and ready to act and the understanding and cooperation of City employees and the public. This plan supersedes the Civil De(rye e,and Disaster Plan of the City of Gilroy, dated September 2, 958. / NOV 3 1967 DATE ii CITY OF GILROY CIVIL DEFENSE OPERATIONS PLAN TABLE OF CONTENTS PAGE Promt,11ga t ion. . .. . . .. . . . .. .. . .. .. . .. . .. . .. . . . . . . . . . . .. . . . . .. . .. . . . . . . . .. .. . .. .. .. . .. .. i Table of Contents..... ~ . . . . .. . .. .. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii Au thori ty . . . . . . . . . . . . .. . . . . . . . . . . . . . .. . . . . . . .. .. . . . . . . . . . . . . . . .. .. . . . . . i i i Distribution List...................................................."................ i v BASIC OPERATIONS PLAN I. SITUATION.. .. .. . . .. .. . . . .. .. . .. . . . .. .. .. .. . . . .. . . . . . . '. .. .. . . . . . .. . .. . . .. . . . .. 1 II. MISSION.. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . .. .. . .. .. . . . . .. . . . . .. .. . . . .3 III. ORGANIZATION. . . . . .. . . .. . . .. . . . . .. . .. . . . . . . . . . . . . . . . . . . .. .. .. .. . . . .. .. 4 IV. EXECUTION. .. . . .. . .. .. . . .. .. .. . . . . .. .. . . .., . . .. ,. . . . . .. . . . . .. . . . .. .. .. . .. . .. . . 8 v .. TASKS.. . . . . . . .. . .. . . . . . . . . .. . .. . . . . . . . . .. .. . .. . .. . .. . .. . . . .. .. . . . .. . . .. . 12 VI. SUPPORT.. . . . .. .. .. . . .. . . . . . .. .. . . .. .. .. .. '" .. . . . . . . . . .. . .. .. .. .. . . .. .. . .. . .. . . .. 18 VII. DIRECTION AND CONTROL....................................l9 ATTACHMENTS A. READINESS CONDITIONS B. DISASTER PROCLAMATION FORMS ANNEXES A. OPERATIONS CONTROL (includes Situation Intelligence and Emergency Public Information) B. MANPOWER (includes Supply) C. FIRE (includes RADEF, Warning) D. LAW ENFORCEMENT (includes Communication) E. ENGINEER (includes Transportation) F. MEDICAL AND HEALTH G. EMERGENCY WELFARE i i i CITY OF GILROY CIVIL DEFENSE OPERATIONS PLAN AUT H 0 R I T Y Federal Civil Defense Act of 1950, as amended. California Disaster Act, as amended. California Civil Defense and Disaster Plan, November 1963; Santa Clara County Civil Defense Operations Plan. *'larch 1902. as changed. ea1 ifornia ,.jaster Nutual Aid Agreement. City of Gilroy Ordinance No. 806 . dated Sept. 5. 1967 relating to Civil Defense and Disaster. City of Gilroy Resolution No. 473. dated June 16, 1953. authorizing the County Civil Defense Director to serve as Operational Area Coordinator. City of Gilroy Resolution No. 'It." -7 I ,) . dated N (I V. t.), J 1(0 '7 . adopting Civil Defense Operations Plan. California Plan for Emergency i;anagement of Resources (when published) iv CITY OF GILROY CIVIL DEFENSE OPERATIONS PLAN Distribution Mayor and Council 7 Director,Civil Defense 1 Assistant Director, Civil Defense 1 City Attorney 1 City Clerk 1 City Librarian 1 City Departments 8 Chief, Medical Health Service 1 Chairman, Gilroy Chapter, ARC 1 Superintendent, Gilroy Unified School District 1 Superintendent, Wheeler Hospital 1 Manager, Golden State Telephone Company 1 Manager, Gilroy Office, PG&E Company 1 C.O., Co C, 4-149 Armor, CNG, Gilroy 1 Ministerial Association 1 Veterans Organizations 2 Civil Defense Coordinator, Santa Clara County 1 California Disaster Office 4 Reserve 15 CITY OF GILROY CIVIL DEFENSE OPERATIONS PLAN I. SITUATION A. General. Experience proves that every community is exposed to hazards to the lives and property of its citizens from such events as earthquakes, fires, floods, accidental explo- sions, civil disorders, and other catastrophies. Also, a potential enemy has the capability of attacking any location in California with nuclear weapons propelled by missiles, carried by aircraft, or clandestinely introduced with little or no warning. Other capabilities include attack with chemical, biological and incendiary or conventional weapons. 1. National Defense Capabilities. The Department of Defense is responsible for the active defense of our country and maintains military forces for this purpose. Army, Navy and Air Force operations can exact heavy toll of attacking forces, but there can be no assurance that any location is safe from attack, particularly surprise attack from secret positions. 2. Attack Effects. Nuclear attack would cause widespread death and destruction over much of the country. In addition to losses caused by blast and heat, fallout of dangerous radioactive particles, scattered by wind currents, can be expected over wide areas including this City. Fallout from a nuclear detonation could arrive in minutes or hours and its danger could vary from slight to death dealing. B. PlanninR Basis. The City of Gilroy with a growing population of more than 10,000 people is located at the southern end of the Santa Clara Valley. The City is served by principal north-south transportation routes, U.S. Highway 101 and the Southern Pacific Railroad. East-west highways lead across the bordering ranges by way of Pacheco and Hecker Passes. The City Government ~qith its organized and trained police, fire and public work forces, with active assistance of its citizens can act forcefully to minimize losses of life and property. Organized medical, transportation, manufacturing, distribution, educational, utility and volunteer groups can augment City forces. 2 1. Mutual Aid. The City is a party to the California Master Mutual Aid Agreement and undertakes to use its full resources to protect its citizens and their property. If additional resources are required, the City may ask for and receive help from other communities, the County and the State. The City in turn, is obli- gated to help other communities to the extent practicable in the circumstances. 2. Shelter. There is not sufficient identified shelter space in the City to protect the population from radioactive fallout. In the absence of predesignated shelter, the provision and use of expedient shelter becomes imperative. 3. Warning. The Area Warning point (Almeda County Sheriff's Communication Center) signals an attack by actuating a bell and lights RED Signal at the Gilroy Fire Station. The alternate warning point (Santa Clara County Communi- cations Center) sends warning messages to the Gilroy Police Department, Gilroy Ambulance Service, Wheeler Hospital and Emergency Broadcasting stations; it actuates the bell and lights RED Signal when required. The Gilroy Police or Fire Department receiving warning verifies the information and notifies the Civil Defense Director. Verified warning is communicated to the public by the Gilroy Fire Department using the fire warning horn and other means as necessary. 4. Increased Readiness. Periods of international tension may occur from time to time. The capability of govern- ment and individuals to meet the threat can be improved during such periods. This plan and its annexes or supplements are designed to chart actions to reach a state of increased readiness. 5. Operations. The reaction of responsible authorities to war-caused or peacetime emergency must be automatic. There may be little warning, stresses will be great and, at least initially, only those people already trained and present in the community and resources at hand can be relied upon to control disaster effects, limit losses, and restore essential services. 6. Emergency Public Information. An informed public is an essential ingredient of effective self-protection. The Emergency Broadcasting System (EBS) is available for alerting and informing the public during war emergencies. The City of Gilroy has access to the system through the Santa Clara County Operational Area. 3 7. Disaster Determination. Emergency actions are given legal sanction and public recognition by proclamations of responsible public officials. The Council, or if not in session, the Director of Civil Defense may proclaim the existence or threatened existence of a disaster or emergency when conditions require the combined efforts of the City Government and its people. A STATE OF DISASTER or STATE OF EXTREME EMERGENCY may be declared by the Governor when an extraordinary peacetime emergency or imminent enemy attack require. A STATE OF EXTREME EMERGENCY exists automatically when an enemy attack occurs. 8. Continuity of Government. and resolutions adopted by provide for succession to defense key positions for and preservation of vital The City Charter, ordinances the Council and this plan City offices and civil protection of City property records. II. MISSION. The City of Gilroy will carry out the provisions of this plan when war-caused or other disaster immediately threatens the lives, health, or property of its citizens. Operations will be designed to minimize casualties and property damage and facilitate recovery. City employees, volunteers and private institutions and organizations will be mobilized as necessary and directed in the common effort. The City will act in concert with neighboring communities, Santa Clara County, the State and Nation. In addition, when a STATE OF EXTREME EMERGENCY is proclaimed by the Governor or arises from enemy attack, the City will: 1. Transmit situation and status reports to the Santa Clara County Operational Area, 2. Request from or through the Operational Area Coordinator the necessary emergency resources which are not available locally. 3. If not affected by disaster, mobilize and prepare to assist other communities as required, 4. Enforce orders, rules and regulations promulgated by the Governor, and 5. Protect remaining essential resources and provide for their efficient and equitable utilization. 4 III. ORGANIZATION A. General. The Gilroy Civil Defense and Disaster Organization is an~mergency organization based on City Government. It includes all officers and employees of the City, together with volunteer forces enrolled to aid them, and all groups, organizations and persons who by agreement or operation of law, including persons pressed into service, may be charged with emergency duties for the protection of life and property. B. Mayor and Council. The Mayor and Council, as the governing authority of the City, establish the Civil Defense and Disaster Organization and provide for its functioning. C. Civil Defense and Disaster Council. The Civil Defense and Disaster Council consists of the Mayor (Chairman), Director of Civil Defense and Disaster (Vice-Chairman), Assistant Director, chiefs of operating departments, and represen- tatives of organized groups as may be appointed. The Disaster Council advises the Mayor and Council on civil defense and disaster matters. D. Director. The City Administrator, as chief executive officer, is the Director of Civil Defense and Disaster. He recommends to the Councilor makes subject to their confirmation, proclamations of the existence or the threatened existence of a disaster or emergency. He represents the emergency organization in dealings with the public and other governments. He directs the Civil Defense and Disaster Organization and controls emergency operation. E. Assistant Director. The Assistant City Administrator is the Assistant Director of Civil Defense and Disaster and succeeds to the office if the Director is not available. He coordinates pre-emergency plans and preparations, ?rovides essential information and analyses for decision- making and assists in translating decisions into specific orders. F. Emergency Staff Services. Staff and Services actively counter disaster effects. Assignments are shown below and duties are listed in Section V. STAFF/SERVICE CHIEF COMPONENTS Director City Administra- tor City Administrator's Office STAFF/SERVICE CHIEF Operations Control: includes Situation Intelligence, Emer- gency Public Information Assistant City Administrator Manpower and Supply Assistant City Administrator Fire: includes: RADEF, Warning Fire Chief Law Enforcement: includes Communications Police Chief Engineer: includes Transportation City Engineer Medical and Health Medical Representative Emergency Welfare Director, Parks and Recreation 5 COMPONENTS City Clerk City Clerk Fire Department Police Department, RACES Public Works Department, Con- struction Companies, Transport Companies Doctors and Ancillary Personnel, Wheeler Hospital, Mortuary Parks and Recreation Depart- ment, American Red Cross, Gilroy Unified School District, Ministerial Associa- tion, Veterans Organizations G. SUPPQ.~tj.}!g QrganJz~t:ions. Volunteer organizations, business enterprises, and County, State, and Federal forces assist the emergency organization. When acting in support of the Gilroy civil defense effort they come under operational control of the Gilroy emergency organization. Exception: Military forces remain under military command and, when supporting the City, accept tasks from City officials. H. Operational Santa Clara assistance. B. Relationships. Under terms of an agreement with County, County provides predisaster advice and Other relationships are shown on CHARTS A and 6 CITY OF GILROY CIVIL DEFENSE AND DISASTER ORGANIZATION MAYOR AND COUNCIL ! ;........, j I Civil Defense and Disaster Council I I DIREC~OR I I I CIVIL DEFENSE AND DISASTER i.. . . . .. J ! City Administrator I I Santa Clara County Civil Defense Coordinator , , ! OPERATIONS CONTROL includes: SITUATION INTELLIGENCE EMERGENCY PUBLIC INFORMATION I ~POWER & SUPPLY ,_A!li;istant City Administrator ENGINEER includes: TRANSPORTATION ! , i City Engineer MEDICAL and HEALTH FIRE includes: RADEF WARNING Fire Chief " I I I i .1 i " I r I I I . ! ! Medical Representative ,= LAW ENFORCEMENT includes: COMMUNICATIONS PeU ce Chief EMERGENCY WELFARE Director of Parks and Recreation AMERICAN RED CROSS . I , , PACIFIC GAS & ELECTRIC CO. r-- , _I GOLDEN STATE TRY,RPH(lN13 CO. WHEELER HOSPITAL t ----- j CALIFORNIA NATTONAL GUARD L--~--i TRANSPORTATION COMPANIES Line of Authority ..............Advice and Assistance CHART A --------------Line of Coordination CALIFORNIA CIVIL DEFENSE ORGANIZATION 7 r GOVERNOR L STATE OF CALIFORNIA DIRECTOR CALIFORNIA DISASTER OFFICE MANAGER CALIFORNIA DISASTER OFFICE REGION II I I I COORDINATOR SANTA CLARA COUNTY OPERATIONAL AREA I . .1 i I I I I I I CIVIL DEFENSE DIRECTOR I COUNTY OF SANTA CLARA ~ j I I j I j CIVIL DEFENSE DIRECTOR ; 1 CITY OF GILROY I,. . _i" I I I CIVIL DEFENSE DIRECTORS OTHER CITIES IN COUNTY ; STAFF AND SERVICES I MUTUAL AID FORCES SUPPORTING CITY Line of Authority (A STATE OF EXTREME EMERGENCY) Line of Advice and Program Assistance (pre-emergency) CHART B 8 IV. EXECUTION A. General Plan. The General plan in a war emergency is to use shelter to protect the population from radioactive fallout, to counter the effects of blast and fire by emergency action, to protect essential services and to sustain the population by remedial movement, mass care, medical treatment and control and allocation of resources. Other disasters will be met by emergency actions to care for people and protect property. Contingencies and planned responses are described below. Specific tasks are described in Section V. B. Preparedness. Plans are made before disaster strikes, plans are tested, personnel trained and emergency equipment and supplies readied. l. Plans. Each head of an emergency service or staff section is responsible for plans or procedures to alert, mobilize, and direct his element of the emergency organization. 2. Training. The head of each emergency service or staff section insures that assigned City personnel and augmen- tation forces, such as auxiliary fire and police personnel, receive required special training. Volunteer organiza- tions will be encouraged to conduct and/or participate in training. 3. Tests. The Director of Civil Defense arranges for City participation in Countywide, State or Federal tests and exercises. 4. Equipment. The Director of Civil Defense assists in acquisition and maintenance of radiological, first-aid, hospital, and other special equipment. 5. Facilities. The Director of Civil Defense recommends acquisition or improvement of emergency assets including fallout shelters, emergency operating center, police, fire, engineering, medical and welfare facilities. 6. Public Information. The Director of Civil Defense sponsors public information programs to improve individual capability to take the right action in emergencies. 7. County Assistance. An agreement with Santa Clara County provides for County advice and assistance in development of civil defense and disaster programs. 9 c. Peacetime Disaster. The Civil Defense and Disaster Organization acts promptly to protect lives and property from the effects of earthquakes, extensive fires and floods, civil disorders and other extraordinary disasters: l. Actions. a. A proclamation of LOCAL DISASTER or LOCAL PERIL is made, if appropriate. b. The Emergency Operating Center is manned. Emergency services are alerted and their actions coordinated. c. The emergency situation, including estimates of casualties and public and private property damage and the kind and amount of help required, if any, are reported to Santa Clara County and the California Disaster Office. d. The public is informed that government is acting and advised of individual actions, if any, that may be necessary or useful. e. Emergency services, including the Gilroy Chapter American Red Cross carry out their tasks to protect lives and property and care for individuals and families. 2. Medical and Health Assistance: See Santa Clara County Catastrophic Medical Plan. 3. Nuclear Accident: See Santa Clara County Standard Operating Procedure for Peacetime Radiological Accidents for assistance available when requested by the City. 4. Disaster Relief. Losses to public property may entitle the City to assistance from State and Federal Governments. a. The prerequisites to relief are that the City must use its full resources to control the disaster and restore public services, a STATE OF DISASTER declared by the governor and if federal grants are required, a Presidential Declaration of MAJOR DISASTER. b. In addition, severe losses of private property in a declared MAJOR DISASTER may entitle owners to financial and other benefits managed by federal agencies. c. The American Red Cross assists disaster victims by providing food, clothing, shelter, family services, and supplemental medical and nursing care. 10 D. Increased Readiness. The City improves its emergency capability if a period of international tension gives rise to the presumption of attack. The following intensive programs are initiated. 1. Direction and Control. The Director of Civil Defense briefs the Mayor, Council, department heads and selected citizens as to hazards and readiness to meet them. Plans, procedures, staff assignments, equipment and facilities are reviewed. The Emergency Operating Center is progressively staffed. 2. Shelter. Any existing facilities are inspected and improved. Additional shelters are acquired and improved and improvised. 3. Personnel. The head of each emergency service and staff section reviews plans for alerting, mobilizing, and directing his personnel. Selected personnel are progres- sively called to duty. Skills and operating procedures are tested. 4. Accelerated Training. Additional personnel are trained to fill vacancies or to strengthen staff and service elements. ,5. Emergency Public Information. A program is started to inform citizens and add to individual ability to meet the emergency. 6. Readiness Conditions. Attachment A describes progressive steps in attaining full readiness. E. ~ing. There are two signals. ATTACK WARNING is received as a bell and lights RED signal or attack warning message. It is communicated to the public by short blasts of the Fire Department warning device for 3 to 5 minutes. It means that an attack against this country has been detected and that protective action should be taken immediately. ALERT SIGNAL is sounded by authority of the Gilroy Civil Defense and Disaster Organization. It is a steady blast of the Fire Department horn and means that peacetime or wartime hazard is imminent or present. 1. Responsibilities. The ATTACK WARNING SIGNAL is sounded when a verified attack warning is received from the National Warning System. The ALERT SIGNAL is sounded on order of the Director of Civil Defense and Disaster when imminence of attack or extraordinary emergency requires and local radio stations are broadcasting emerge~c~_information. 11 2. Responses. ATTACK WARNING: Everyone should seek the nearest available shelter. Radios should be turned on to listen for emergency information. ALERT SIGNAL: Everyone should listen to radio broadcasts for emergency information. 3. All Clear. There is no all-clear signal. Emergency broadcasting stations should be monitored for emergency information including changes in warning conditions. F. Attack. Attack may occur with or without warning and consist of one or repeated nuclear strikes or other actions. The Civil Defense Organization seeks the best available shelter. During shelter occupancy the main effort is to sustain life and health. The local situation as far as it is known is reported to Santa Clara County Operational Area. Limited actions are taken as necessary for survival. Postattack countermeasures are executed as soon as attack effects will permit. G. Postattack. Emergency operations are limited by one of four conditions that can be expected after nuclear attack. 1. Blast and/or Fire Damage with Radioactive Fallout. A nuclear ground burst in or near Santa Clara County would produce casualties and damage or destroy structures. Fallout of radioactive particles would cause additional casualties. The Civil Defense and Disaster Organization remains in shelter except that controlled forays may be made to collect casualties and remove them to shelter. As soon as feasible, work parties emerge for limited times to collect additional survival supplies. Actions to control damage, protect property, and decontaminate are deferred until radiation declines to an acceptable level. Situation reports including damage estimates, so far as known, are made to the Santa Clara County Operational Area. 2. Blast and/or Fire Damage without Radioactive Fallout. The air burst of a nuclear weapon in the vicinity of Gilroy would produce casualties and damage or destroy structures. The Civil Defense Organization collects and cares for casualties, fights fires, rescues entrapped persons and inspects and bars access to unsafe areas. Protective actions against possible multiple strikes continue. Burial of the dead, public health measures and emergency repairs to essential facilities are priority actions. Situation reports including damage estimates are sent to the Santa Clara County Operational Area. 12 3. No Damage but Radioactive Fallout. The Civil Defense and Disaster Organization acting through shelter managers controls movement between shelters and emergency from shelter. Work parties will leave shelter at the earliest permissable time to perform essential tasks such as decontamination, replenishment of shelter supplies and protection or emergency repairs to essential facilities. Situation reports are made to Santa Clara County Operational Area. 4. No Damage and No Radioactive Fallout. The City through its Civil Defense and Disaster Organization continues improving protection against follow-on attack. As necessary and at the request of the Santa Clara Opera- tional Area, the City provides assistance to other cities and receives and cares for displaced persons~ Supplies of essential commodities are protected and preserved for controlled distribution. Situation reports are made to the Santa Clara County Operational Area. H. Recove~. The City of Gilroy assists in execution of the State plan for Emergency Management of Resources (in development). Actions include those necessary to conserve and ration resources for sustenance and recovery. V. ~. A. General. Tasks are assigned on the basis of day-to-day operations and are those that can be predicted; others will be assigned as need arises. Staff officers and chiefs of services will: 1. Prepare annexes or standing operating procedures supple- menting this plan to insure that they and their personnel will respond automatically to emergency situations. Personnel will be assigned duties, duty stations established, and initial actions listed. 2. Prepare a plan to increase the readiness and, when appropriate, augment or reinforce their organization when conditions indicate that war is probable. (see section IV, D and Attachment A, READINESS CONDITIONS) 3. Prepare and use an alerting list for on-duty and off- duty personnel including auxiliary or standby persons. 4. Devise means to protect their personnel and City vehicles, supplies, and equipment under their control from the effects of attack or other disasters. 13 5. On receiving ALERT information, go to the City EOC or established duty post. 6. On receiving ATTACK WARNING, take cover and, when possible, establish communication with the EOC. 7. Direct and supervise personnel, equipment and supplies available to them to perform emergency tasks. 8. Keep the Director of Civil Defense and Disaster informed. 9. }fuke provision for their families prior to the onset of disaster. B. Director of Civil Defense and Disaster (City Administrator} will: 1. Keep the Mayor and Council informed of disaster effects or dangers and preparations to meet them. 2. Consult with staff assistants and operating service chiefs. 3. Assign operational priorities and emergency tasks. 4. Request assistance, when necessary, from the County or Operational Area. 5. Request, when necessary, that the Council proclaim the existence and termination of a LOCAL DISASTER or LOCAL PERIL. If the Council is not in session, make the proclamation subject to confirmation. (see Attachment B for forms) 6. Request, when appropriate, the Governor to proclaim a STATE OF DISASTER or STATE OF EXTREME EMERGENCY. C. Operations Control (including Situation Intelligence). The Assistant City Administrator will: l. Coordinate predisaster plans and preparations. 2. Receive operational information from emergency services and County Government. 3. Evaluate operational information and inform Director and heads of services. 4. Report emergency situation to Santa Clara Operational Area. 14 5. Issue orders and instructions to carry out Director's decisions and coordinate the organizational effort. 6. Maintain liaison with Commanding Officer, Company C, 4th Battalion, l49th Armor, California National Guard. D. ~ergency Information (responsibilitv of Assistant City Administrator) will: 1. Promote community understanding and support of disaster preparedness measures. 2. Prepare emergency bulletins and disseminate to the public. Utilize Radio Station KPER, newspapers and other avail- able means. Transmit emergency public information through County Communications for relay to County radio and television stations when wide area announcements are necessary. 3. During a war emergency, prepare emergency bulletins and transmit to the Santa Clara County Operational Area for inclusion in material for Emergency Broadcasting System programs. 4. During war emergencies insure that the Emergency Broad- casting System is monitored for information of importance to the City. 5. Procure, store, maintain and distribute supplies and equipment for emergency service, except whole blood which is a medical service responsibility. 6. Locate and advise Law Enforcement Service to protect vital stocks of foodstuffs, petroleum products, drugs, feed and seed. 7. Arrange for control and advise Law Enforcement Service to protect any supplies restricted by higher authority such as those specified in the Governor's Orders. 8. Act as assistant State Purchasing Agent; process all requisitions for services, supplies and equipment for which the State assumes responsibility; use procurement forms furnished by the State for the purpose. 9. Insure that emergency procurement and distribution is accomplished in accordance with City rules and policies. 10. Maintain records of disaster expenditures and report to the California Disaster Office. 15 E. Manpower and Supply Service (responsibility of Assistant City Administrator) will: 1. Recruit, register, classify and place personnel to augment emergency services and other essential activities. 2. Review utilization of City employees and recommend reassignment as necessary. 3. Utilize the services and facilities of the California Department of Employment Gilroy Office when the State makes them available. 4. Arrange for accelerated training for emergency workers. F. Fire Service (responsibility of Fire Chief) will: 1. Control and suppress fires. 2. Rescue people from damaged or destroyed structures. 3. Deploy fire fighting and pumping units not required for primary functions to perform decontamination. 4. Request and provide mutual aid through established channels. 5. Direct mutual-aid forces that support Gilroy operations. G. RADEF (responsibility of Fire Chief) will: 1. Predict, monitor, and report radioactive fallout. 2. Assess the radiological situation and provide warning of hazards to the public and the Emergency Organization. 3. Recommend protective and decontamination measures. 4. Prepare radiological reports for transmission to the Operational Area. H. Warning Service (responsibility of Fire Chief) will: l. Verify ATTACK WARNING SIGNAL with County Communications Center. 2. Notify Civil Defense Director. 3. Sound ATTACK WARNING SIGNAL on verification of information. 16 4. Sound ALERT SIGNAL on order of the Director of Civil Defense. I. Law Enforcement Service (responsibility of Police Chief) will: 1. Enforce laws and regulations and control public behavior. 2. Regulate and control traffic within the City. 3. Conduct explosive ordinance reconnaissance. 4. Locate and take custody of downed aircraft. 5. Perform radiological monitoring for protection of personnel; make reports to radiological service. 6. Direct and control mutual aid law enforcement personnel and equipment made available to the City. 7. Provide protection security to prevent sabotage. 8. Request or provide mutual aid law enforcement assistance through established channels. 9. Protect vital stocks of supplies identified by the Supply Service. J. Communications (responsibility of Police Chief) will: 1. Operate police communications to direct law enforcement activities. 2. Provide emergency message service for Director of Civil Defense. 3. Direct establishment and operation of emergency radio station to provide additional communications channels. 4. Maintain liaison with the Golden State Telephone Company. K. ~ngineer Service (responsibility of City Engineer) will: 1. Provide emergency engineering service including the condemnation or destruction of unsafe structures. 2. Direct heavy rescue operations. 3. Restore, augment, or replace roads and bridges. 17 4. Support establishment and maintenance of welfare centers or shelter facilities by hasty construction. 5. Collect, evaluate, and disseminate road information. 6. Survey and report damage to structures and trafficways. 7. Cooperate with utility companies in restoration and maintenance of essential gas, electric, tel~phone and water services. 8. Perform radiological monitoring and provide reports to Radiological Service. 9. Perform decontamination. 10. Direct work of State or County highway or public works forces sent to support the City. 11. Maintain liaison with the Pacific Gas and Electric Company. L. Transportation Service (responsibility of City Engineer) ~: 1. Procure vehicles or haulage as required and coordinate its allocation to emergency services. 2. Assist other services in transportation problems. M. Medical and Health Service (appointed doctor) will: 1. Provide emergency medical care and treatment, decontamin- ation of the sick and injured, emergency sanitation and other safeguards for the health of survivors. 2. Assist in the defense against the effects of biological and chemical attack in cooperation with other services. 3. Provide for registration of the dead in accordance with the law; coordinate mortuary operations in the City. 4. Coordinate medical operations with the Santa Clara County Operational Area. l~ N. Emergency Welfare Service (responsibility of Director of Parks and Recreation) will: 1. Arrange for mass care including clothing, feeding, sheltering, and registration of displaced persons. 2. Respond to inquiries for missing or displaced family members. 3. Cooperate with other relief services including the Gilroy Chapter, American Red Cross and the Santa Clara County Emergency Welfare Service. VI. SUPPORT A. Supply. Emergency Services w~ll requisition s~pplies from the Supply Service. l. The Supply Service will insure that procurement, issue, and return of supplies and equipment are properly documented. 2. The sale of food, drugs, petroleum products, and alcoholic beverages, feed and seed and other critical supplies may be restricted by order of the Governor. The Supply Service will assist owners of stocks to comply with the Governor's Orders by arranging protection from looting and other hazards to the extent possible. B. Transportation will be provided by the Transportation Service ~ing City vehicles, then others that may be available through contract, or in extreme emergencies by requisition from owners. C. Supporting Organizations. 1. American Red Cross in accordance with its charter provides care for individuals in a disaster. Care includes food, clothing, temporary shelter, supplementary medical and nursing care and welfare inquiry and information services. The Red Cross assists families by providing counseling, and by grants for necessities and recovery. The Red Cross supports the work of government in relieving distress; in a war-caused disaster, their workers may be incorporated in the City emergency organization. 2. Gilroy Unified School District is responsible for the care of students while in school. In a disaster the District, to the extent its primary mission permits, provides facilities and personnel for emergency w~lfare activities. 19 3. Peninsula Chapter, Engineering and Grading Contractors Association undertakes earth moving and heavy engineering tasks. Santa Clara County arranges for performance of services. The City pays for work at rates published in the Association Plan. 4. County Services. Mutual aid services include communica- tions, medical and health, fire, engineering, law enforce- ment, and welfare services. County assistance will be requested through the County or Operational Area Emergency Operating Center. 5. State Services. Mutual aid services include Highway Patrol (traffic control), Employment, Fish & Game (law enforcement), Forestry (fire-fighting), Highways, and Public Health services. State services will be requested through the County or Operational Area Emergency Operating Center. 6. Federal Government provides disaster relief for restora- tion of damaged public services and through a variety of loan programs for damaged business and agricultural properties. Federal relief is reserved for major disasters and is administered by the California Disaster Office and Federal Agencies. 7. Military Forces assist civil government when requested and subject to priority of defense responsibilities. Military assistance is obtained by application to the Governor, through the County or Operational Area and the California Disaster Office. Military units ordered to assist the City remain under military command but accept task assignments from the City Government. VII. DIRECTION AND CONTROL. A. Continuity of Government. The City Charter and State Law (Section 1550, Military and Veterans Code) provide for the continued functioning of the City Government despite effects of disaster or war. 1. City Council meets as soon as possible after a disaster and when necessary reconstitutes itself and fills appointive City offices. 2. Director of Civil Defense and Disaster if unavailable, is succeeded by the Assistant Director. Other successors are appointed by the Council. 20 3. Heads of Emergency Services provide for succession to office in annexes or procedures in support of this plan. 4. City Records are protected in the City Hall. B. Control Centers. The City Emergency Operating Center is located in the City Hall at No. 10 South Rosanna Street. The alternate Emergency Operating Center is in the Police Headquarters at No. 30 South Rosanna Street. C. Communications. Commercial communications facilities will be used as available. 1. Emergency Radio Station. An emergency RACES radio station will be activated at the City EOC. 2. Other Radio Facilities. Police, Fire, and Public Works radio facilities will be used by them to direct emergency operations. These facilities will be used as alternate channels for other emergency messages. 3. Commercial Broadcasting Facilities. Radio Station KPER (l290). Other radio broadcasting and television stations that can be contacted through Santa Clara County Communications Center are: Radio Stations KXRX (1500), KEEN (1370), KLOK (1170), KLIV (1590), KGNU (1430), and KNTV Television Channel 11. ATTACHMENT A--READINESS CONDITIONS GILROY EMERGENCY OPERATIONS PLAN--ATTACHMENT A READINESS CONDITIONS G~N~~A1. The Gilroy Civil Defense Organization will be maintained in one of four readiness conditions corresponding to those adopted by the State to enable it to: 1. Make a step-by-step transition from normal peacetime operations to wartime readiness. 2. Make the transition in step with other defense organizations. 3. Respond automatically and fully without the need for detailed instructions. READINESS CONDITIONS. Readiness conditions will be prescribed by the Director of Civil Defense and will coincide with those announced by the State. CONDITION FOUR. This condition is the normal peacetime situation, with no apparent immediate threat of war. Civil Government develops and improves its operational readiness posture for both war-caused and natural disasters. The Gilroy Civil Defense and Disaster Organization will: 1. Develop and improve emergency organization, staffing resources, and capabilities. 2. Review and update operations plans and procedures. 3. Develop the maximum practicable fallout shelter capacity and readiness; prepare plans for emergency augmentation, stocking, use and management of potential fallout shelters. 4. Develop and improve the Emergency Operating Center. 5. Improve emergency communications, warning, radiological defense, situation intelligence, and emergency public information capabil- ities. 6. Conduct and participate in tests, exercises, and training courses; prepare plans for accelerated emergency training. 7. Conduct a public information program to educate people in self- protection and survival actions. CONDITION THREE. The situation warrants a posture of increased reaainess, particularly in government, without formally alerting the general public. Gilroy Civil Defense and Disaster Organization will: 2 1. Notify key personnel and place priority on actions to increase operational readiness. 2, Cancel leaves of absence for employees. 3. Check operations plans, procedures, and equipment for alerting, warning, and informing the public, and mobilizing the emergency organization. 4. Check fallout shelter stocks, signs, communications and manage- ment personnel, and plans for assignment, public movement, in- shelter operations, and emergency controls. 5. Check availability and readiness of regular and auxiliary emergency personnel and equipment, particularly for communications and radio- logical monitoring, and augment as necessary. 6. Brief City officials, employees, and local leaders on the situation. 7. Review organization and readiness of EOC staff and facilities; verify lines of succession to key positions in the emergency organization and City Government. 8. Review and update plans for accelerated training; conduct or arrange increased training in essential emergency skills. 9. Activate an information service capable of answering public inquiries. lO. Distribute public informational material; advise the public to continue normal activities and at the same time: a. Review personal and family survival plans including shelter expedients; b. Keep adequate stocks of food, water, and other necessities on hand; c. Keep informed of the developing situation and comply with emergency instructions. CONDITION TWO. The international situation indicates great risk of General war and requires extra precautionary measures by civil government and the public, to prepare for a war emergency. The Gilroy Civil Defense and Disaster Organization will: 1. Alert City officials and key personnel of the emergency organization. 2. Place cadre staff on 24-hour duty at the EOC and remainder of staff on standby alert; prepare and test EOC for full operation. 3 1. Rpport operational status to the Operational Area Coordinator as soon as EOC has been activated, and daily as of 1200 and 2400 hours thereafter. 4. Construct expedient or improvised fallout shelters and advise the public on construction of group and family shelters. 5. Test and improve emergency communications and information reporting systems. 6. Intensify training in essential emergency skills. 7. Verify that essential documents and records are in protected sites. 8. Verify that individuals designated as alternates or standby successors to key City offices or positions carry positive identification and proof of official status and are allocated to specific fallout shelters. 9. Keep the emergency organization and the public informed of the situation; stress the actions they should take before, during and immediately after enemy attack. lO. Continue actions under READINESS CONDITIONS FOUR AND THREE. Complete stocking and positioning of essential survival and recovery items. CONDITION ONE. The Federal Government considers that war is imminent or inevitable. The Governor proclaims a STATE OF EXTREME EMERGENCY to permit full mobilization of emergency organizations and complete wartime readiness before outbreak of hostilities which could occur with little or no warning. The Gilroy Civil Defense and Disaster Organiza- tion will: 1. Implement the operations plan for a war-caused STATE OF EXTREME EMERGENCY. 2. Report status to Santa Clara County Operational Area. 3. Continue priority operations started under READINESS CONDITIONS THREE and THO as time and safety permit, with maximum emphasis on construction of expedient or improvised fallout shelters. 4. Complete intensified training in emergency skills and make final preparations for early enemy attack. ATTACHMENT B--DISASTER PROCLAMATION FORMS PROCLAMATION OF EXISTENCE OF A DISASTER (by Director of Civil Defense and Disaster) WHEREAS, Ordinance No. of the City of Gilroy empowers the Director of Civil Defense and Disaster to proclaim the existence or threatened existence of a disaster when said city is affected or likely to be affected by a public calamity and the Council is not in session; and WHEREAS, the Director of Civil Defense and Disaster of the City of Gilroy does hereby find: That conditions of extreme peril to the safety of persons and property have arisen within said city, caused by (fire, flood, storm, , epidemic, riot, earthquake, or other cause) and That the aforesaid conditions of extreme peril warrant and necessitate the proclamation of the existence of a disaster; and That the Council of the City of Gilroy, is not in session and cannot immediately be called into session; NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a disaster now exists throughout said city. Director of Civil Defense and Disaster DATE 2 RESOLUTION NO. PROCLAMATION CONFIRMING EXISTENCE OF A DISASTER WHEREAS, Ordinance No. of the City of Gilroy empowers the Director of Civil Defense and Disaster to proclaim the existence or threatened existence of a disaster when said City is affected or likely to be affected by a public calamity and the Council is not in session, subject to confirmation by the Council at the earliest practicable time; and WHEREAS, conditions of extreme peril to the safety of persons and property arose within this City, caused by (fire, flood, storm, , commencing on or about epidemic, riot, earthquake, or other cause) _.m., on the day of ,19__, at which time the Council of the City of Gilroy was not in session; and WHEREAS said Council does hereby find that the aforesaid conditions of extreme peril did warrant and necessitate the procla- mation of the existence of a disaster; and WHEREAS, the Director of Civil Defense and Disaster of the City of Gilroy did proclaim the existence of a disaster within said City on the day of ,19__; NOW, THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED Tha t the Proclamation of Existence of a Disaster, as issued by said Director of Civil Defense and Disaster, is hereby confirmed by the Council of the City of Gilroy; and IT IS FURTHER PROCLAIMED AND ORDERED that said disaster shall be deemed to continue to exist until its termination is proclaimed by the Council of the City of Gilroy, State of California. PASSED AND ADOPTED this day of ,19__, by the Council of the City of Gilroy, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: APPROVED: Mayor ATTEST: City Clerk 3 RESOLUTION NO. PROCLAMATION OF EXISTENCE OF A DISASTER WHEREAS, Ordinance No. of the City of Gilroy empowers the Council to proclaim the existence or threatened existence of a disaster when said city is affected or likely to be affected by a public calamity; and other cause That the aforesaid conditions of extreme peril warrant and necessitate the proclamation of the existence of a disaster; NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a disaster now exists throughout said City; and IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said disaster the powers, functions and duties of the Director of Civil Defense and Disaster and the Civil Defense and Disaster organiza- tion of this City shall be those prescribed by state law and the charter, ordinances, resolutions, and approved plans of the City of Gilroy in order to mitigate the effects of said disaster; and IT IS FURTHER PROCLAIMED AND ORDERED that said disaster shall be deemed to continue to exist until its termination is pro- claimed by the Council of the City of Gilroy, State of California. PASSED AND ADOPTED this day of ,19 , by the Council of the City of Gilroy, by the following vote:-- AYES: COUnCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: APPROVED: Mayor ATTEST: City Clerk 4 RESOLUTION NO. PROCLAMATION OF TERMINATION OF PERIOD OF DISASTER WHEREAS, a period of disaster presently exists in the City of Gilroy in accordance with the proclamation thereof by the Council on the day of , 19___, or (Director of Civil Defense and Disaster and its confirmation by the Council on the day of , 19__,) as a result of conditions of extreme peril to the safety of persons and property caused by (fire, flood, storm, epidemic, riot, earthquake, ; and other cause) WHEREAS, the situation resulting from said conditions of extreme peril is now deemed not to be beyond the control of the normal protective services, personnel, equipment and facilities of and within said City of Gilroy; NOW, THEREFORE, the Council of the City of Gilroy, State of California, does hereby proclaim the termination of said period of disaster. PASSED AND ADOPTED this day of , 19__, by the Council of the City of Gilroy, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: APPROVED: Mayor ATTEST: City Clerk