Resolution 1988-36
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RESOLUTION NO. 88 - 36
RESOLUTION OF THE COUNCIL OF THE CITY OF GILROY APPROVING THE APPLICATION AND THE
PROJECT AGREEMENT FOR A CRIME ANALYSIS GRANT THROUGH THE CAREER CRIMINAL
APPREHENSION PROGRAM.
WHEREAS, the City of Gilroy desires to undertake a certain project
designated Crime Analysis Grant to be funded in part from funds made available
through the Career Criminal Apprehension Program administered by the Office of
Criminal Justice Planning (hereafter referred to as OCJP).
NOW, THREFORE, BE IT RESOLVED that the City Administrator of the City of
Gilroy is authorized, on its behalf to submit the attached proposal to OCJP and is
authorized to execute on behalf of the City Council the attached Grant Award
Agreement including any extensions or amendments thereof.
BE IT FURTHER RESOLVED that the applicant agrees to provide all matching
funds required for said project (including any amendment thereof) under the Program
and the funding terms and conditions of OCJP and that the cash match will be
appropriated as required.
IT IS AGREED that any liability arising out of the performance of this Grant
Award Agreement, i.ncluding civil court actions for damages, shall be the
responsibility of the grant recipient and the authorizing agency. The State of
California and OCJP disclaim responsibility for any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used
to supplant expenditures controlled by this body.
PASSED AND ADOPTED this 16th day of May, 1988, by the following vote:
AYES:
COUNCILMEMBERS: GAGE, HALE, KLOECKER! MUSSALLEM, PALMERLEE,
VALDEZ and h~GHAN.
COUNCILMEMBERS: None
NOES:
ABSENT: COUNCILMEMBERS: None
MaYofrl~
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RESOLUTION NO. 88 - 36
( "1 OFFICE OF CRI~!INAL JUSTICE PLWNiNG OCJP A301
, EXHI~IT "A':, GL.;.,\fT PROPOSAL/ A\-iARD P.CE~T
~~e Office of. C~i~ina14ltSCic~ Pl~n~i~g. hereefter c2si~ed ocip. hsreay ~~~es.~ g~~~c
aware of funds to (1) The City of Gilrov
here~ft2r designated Grantee. in the amount end fer the purpose ~~d curation set forth i~
c~is gr~~c aware. ~ote: If name exceeds 30 characters indicate below the abbreviated n~~e
for <..,;arrants:
(?)
(3) Project Title (60 character m~{imun)
DIRECTED PATROL ACTIVITY
THROUGH CRIME ANALYSIS
(~) Project Director (Name, Title, Address,
Telephone) (four lines m~{imuill)
Arthur L. Gillespie
Director of Public Safety
7370 Rosanna St. Gilroy, Ca. 95020
(408) 842-6456
(5) Financial Officer (Name, Title, Address,
Telephone) (four lines ma~imum)
Cecil A. Reinsch
Director of Finance
7351 Rosanna St. Gilroy, Ca. 95020
(408) 842-3191
(6) A\,Jard No.
(j) Gra~t Period
7/1/88 thru 6/30/91
(8) Federal. Amo~~t
n/a
(9) State Amount
$75,000
(10) Cash 1>1 a tch
$7 , 500
(11) In-Kind Match
n/a
(12) Total Project Cost
$82,500
This grant award consists of this title page, the proposal for the gra~t which is attached
and made a part hereof, and the Assurance of Complia~ce for~ which is attached. The grant
recipient signifies acceptance of this gra~t award and agrees to administer the grant
project in accordance with the statute(s), Program Guidelines, a~d this Request-for-
Proposals (RFP).
FOR OCJP USE ONLY
It2~:
Chapter:
PC.; No.:
Proe:-ram No.:
?roject No:
:\moc:n t:
Split Fund:
Spli~ t..'1c.unber:
~~e.2.r :
..~::: ~,-~
~ .
:\equ~=e~e!:. r.:
~ '-":::C :
;: :':::;~:-2..:1:
?e.gi::r-..:
(13) Official Authorized to Sign for
Applicant rant Rec~pient
Nam :
Title:
Address:
Arthur L. Gillespie
Director of Public Safety
7370 Rosanna St.
.. Gilroy, Ca. 95020
Telepnone: (408) 842-6456
Date: 6/3/88
.L ne::eby ce::r.::..! y upon my mm personal
~~owledge that budgeted funds are
available for the period and purposes
of this expenditure stated above.
fisc~l Officer, eeJ?
Date
~{ec~~~ve Qi=ec:ar, CC~~
Dace
.OFFICE OF CRIMINAL JUSTICE PLNWG
ASSURANCE OF COMPLIANCE
By signing the Grant Proposal/Award Face Sheet and submitting the proposal to the
Office of Criminal Justice Planning, the applicant acknowledges awareness of and the
responsibility to comply with the following:
'If"
.1
Title V, Section 504 of the Rehabilitation Act of 1973 and federal denartment
re~lations on its imnlementation.
As a recipient of federal funds, the state of California is required-to comply with
Title V, section 504, of the federal Rehabilitation Act of 1973 and those regulations
of federal departments on its implementation. Section 504 and federal department
regulations mandate that all qualified people with disabilities will not be excluded
from, denied benefits of, or discriminated against solely on the basis of their
disabilities, under any program or activity that receives federal financial
assistance.
California Government Code, Article 9.5, Sections 11135-11139.5
These sections mandate comprehensive state civil rights regulations that prohibit
discrimination or denial of benefits to persons in the state of California who are
under programs or activities that are funded by or receive financial assistance from
the state. Discrimination and denial of benefits are prohibited on the bases of
ethnic group identification, religion, age, sex, sexual preference or physical or
mental disability.
California Administrative Code~ Title 22, Sections 98000-98413.
These sections implement California Government Code sections 11135-11139.5 and
establish standards for determining who is protected and guidelines for determining
what practices are discriminatory.
Federal and state agencies have the legal right to seek enforcement of the above
items of this assurance of compliance.
The assurance is effective as of the date of the proposal and 'throughout the perlod
during which federal or state funding is extended or during the period of time in
which real or personal property, purchased with grant or matching funds, is used
after the grant ends.
ENVIRONMENTAL IMPACT STATE'.l"1ENT (NEGATIVE DEClARATION)
California Administrative Code Sections 15080-15082
In accordance with the procedures for the preparation of environmental impact
statements, an environmental assessment must be performed on the proposed project.
Providing the assessment process does not indicate a significant environmental impact
from the proposed project, and the project will not involve any of the following, ~~
environmental impact statement is not required:
a. New construction;
b. The renovation or modification of a facility leading to an increased
occupancy of more than 25 persons;
c. The implementation of programs involving the use of pesticides and other
harmful chemicals;
d. The implementation of programs involving microwaves or radiation; or
e. Research and technology, the ~~ticipated or intended future application of
which could be expected to have a potential effect on the environment.
An environmental impact appraisal, which summarizes the assessment and the reasons
why a statement is not required, must be on file and available for OCJP or public
scrutiny upon request.
OCJP ,\302
090186
411rFICE OF CRIMINAL JUSTICE PLAN~
PROJECT SERVICE AREA INFORMATION
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i. U.S. CONGRESSIONAL DISTRICT(S):
12th Congressional District
2. STATE S&~ATE DISTRICT(S):
17th Senatorial District
. 3. STATE ASS&'1BLY DISTRICT(S):
25th Assembly District
4 . COUNTY OR COUNTIES SERVED:
Santa Clara County
5. POPULATION OF SERVICE AREA:
27,450
:\pplicant:
~ICE OF CRIMINAL JUSTICE PLANN~
l
PROJECT CONTACT INFORMATION
City Of Gilroy
Implementing Agency: Gilroy Police Department
(if applicable)
Project Title: DIRECTED PATROL ACTIVITY THROUGH CRIME ANALYSTS
Grant Number :
(to be added by OCJP)
\
Provide the name, title, address and telephone number for the project contact persons named
below. If a section does not apply to your project, enter "N/A".
.. 1. The person having day-to-day responsibility for the project:
Name:
Title:
Address:
Telephone
Commander B.J. McCuiston
Administrative Commander
7370 Rosanna St.
Gilroy, Ca. 95020
Number: (408) 842-6456
2. The Executive Director of a non profit organization or the Chief Executive Officer ( e.g.,
Chief of Police) of the implementing agency:
Name:
Title:
Address:
Telephone
Arthur L. Gillespie
Director of Public Safety
7370 Rosanna St.
Gilroy, Ca. 95020
Number: (408) 842-6456
3. The Chair of the Governing Body of the implementing agency:
Name:
Ti tle :
Address:
nla
Telephone Number:
4. The person responsible for the project from the applicant agency:
Name:
Ti tle :
Address:
Telephone
Jay Baksa
City Administrator
7351 Rosanna St.
Gilroy, Ca. 95020
Number: (408) 842-3191
5. The Chair of the Governing Body of the applicant agency:
Name:
Title:
Address:
Telephone
Roberta H. Hughan
Mayor
7351 Rosanna St.
Gilroy, Ca. 95020
Number: (408) 842-3191
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PROJECT SUMMARY .
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form 1
PROJECT NUr,IEER
PROJECT TITLE
DIRECTED PATROL ACTIVITY THROUGH CRIME ANALYSIS
Address:
CITY OF GILROY
7351 Rosanna St.
Gilroy, Ca. 95020
GRANT PERIOD
From: 7/1/88
APPLICANT
Name:
To:
6/30/91
IMPLEMENTING AGENCY
Name: GILROY POLICE DEPARTMENT
7370 Rosanna St.
Gilroy, Ca. 95020
Address:
FUNDS REQUESTED
General State
Fund $ 75,000
Federal Funds
$ n/a
Match $ 7,500
PROBL8~: (Describe the problem the project is to address. Briefly explain the nature and
scope of the problem through crime rate, targeted crimes and impact.)
Although Gilroy's population has doubled in the last ten years and is increasi
at a rate of 2.4% in spite of a building moratorium, the'ner capita ratio of poli
officers has dropped. Total part 1 crimes, however. have increased by 17.5% in th
past yearwhich indicates a need to develop more efficient methods of crime preventi
and police operations. Since the.'Gilroy area has an especially high rate of thefts
burglaries and robberies, these crimes have' been targeted for C-CAP efforts. As a
.result of this project, a crime analyst will be hired in order to assist the dept.
:in the implementation of a pro-active stance regarding crime prevention through the
identification of career criminals and the development of tactical operations chang
OBJECTIVES: (Indicate each of the objectives and measures as contained .in the program guide-
W. th' th lines. and the re.sults that willlbe achieved.)
l In e grant perlod the department Wl 1:
1) ,improve the computerized information system. reporting forms
2) establish a method to identify career criminals and track those that resideGin
l.lrO
3) Train personnel in the philosophy of C-CAP
4) Network with surroundinq agencies to identify and track criminal offenders
who commit crimes in Gilroy. .
(Describe the methods that will be used to achieve the objectives.)
ACTIVITIES:
~^le wi 11:
1) Survey hardware and software to ensure that the system purchased is compatible
with our present data qathering system.
2) Create a uniform method of gatherina information which will be timely and useful
fro crime analysis purpose~.
3) Train staff in the use of crime analysi's information in orde;r- to make effective
decisio^s ~Egarding operations, re~ource allocations, etc. . .
4) Participate in network activities with other agencies concerning crlmlnals,
and criminal activity. These will include meetings, personal contact and
bulletins.
,NAME OF RESPONSIBLE OFFICIAL
Signature:
]Lc~
/
Title: Director of Public Safety
Typed Name:
Date:
6/6/88
I.
~FICE OF CRIMINAL JUSTICE PLAN~
BUDGET CATEGORY fu~D LINE-ITE)1 DETAIL
A. Personal Services - Salaries
1. Project Director: Arthur L. Gillespie - Director of Public Safety (5%)
5% x $5,700 mo. x 12 mo. = $3,420
Responsible for the overall project and it's implementation.
He will provide guidance and direction concerning the goals
of the project and the concepts of C-CAP.
2. Project Manager: Commander B.J.McCuiston (10%)
10% x $5,000 mo. x 12 mo. = $6,000
Responsible for daily operations of the project. He will pro-
vide supervision and guidance to the project staff concerning
implementation and general operation of the project.
3. Project Coordinator: Sergeant Torn Vasquez (20%)
20% x $3,700 mo. x 12 mo. = $8,880
Responsible for selection and implementation of necessary
equipment. The project coordinator will also oversee the
creation and distribution of crime analysis information,
and oversee the development of the project implementation phase
and creation of the training manual.
4. Project Police Crime Analyst: New Position (100%)
$2,500 x 12 mo. = $30,000
.' During the grant phase the project crime analyst will be
responsible for reading and analyzing crime reports, field
interview cards, arrest reports, and related data. The analyst
will prepare charts, graphs, tables, and written descriptions
associated with criminal activity. The analyst will work
closely with patrol and investigative personnel. Based upon
data correlated by computer input, the analyst will be respon-
ible for presenting crime pattern and crime projection
information to police patrol and investigation operations as
well as making the information available to community groups.
The crime analyst will be r~sponsible for preparing daily,
weekly, and monthly crime bulletins for dissemination to
operational divisions with the police department.
TOTAL
.JCJP A303a
COST
n-c
n-c
n-c
$30,000
$30,000
~FICE OF CRIMINAL JUSTICE PL.~~
BUDGET CATEGORY AND LINE-IT&~ DETAIL
8. Personal Services - Employee Benefits
COST
1. Project Director: Arthur L. Gillespie - Director of Public Safety (5%) n-c
$5,700 x 35% standard benefit factor x 5% = $199.50
$199.50 mo. x 12 mo. = $2,394
2. Project Manager: Commander B.J. McCuiston (10%)
$5,100 x 35% standard benefit factor x 10% = $178.50
$178.50 mo. x 12 mo. = $2,142
3. Project Coordinator: Sergeant Tom Vasquez (20%)
$3,700 x 35% standard benefit factor x 20% = $259.00
$259.00 mo. x 12 mo. = $3,108
4. Project Crime Analyst: New Position (100%)
Health / Dental/Vision
Retirement
Life Insurance / Long Term Disability
$284.25 per mo. (max)
285.23 per mo. (11. 409%)
54.65 per mo. (max)
$624.13 total per mo.
x 12 mo.
$7,489.56 per year
TOTAL
OCJP A303b
n-c
n-c
$7,489.56
$7,489.56
I. .
~FFICE OF CRIMINAL JUSTICE PLAN~
BUDGET CATEGORY AND LINE-IT&~ DETAIL
C. Travel
Attendance at (3) required OCJP training conferences/workshops
$100 registration fee
$104 State per diem X
X 3 persons
3 persons X
X 3 conferences = $900
3 days X 3 conferences =
$2,808
Attendance at (1) OCJP training conference for fiscal officers
responsible for financial reporting to OCJP
$100 registration fee
$104 State per diem X
= $200
3 days =
$624
X 2 persons
2 persons X
fixThe Applicant will use state travel policy.
o The applicant will use a travel policy other than the state's.
The applicant will use the written policy of
which is more/less restrictive than the state's.
(agency) (circle one)
TOTAL
OCJP A303c
COST
$3,708
$824
$4,532
~FICE OF CRIMINAL JUSTICE PLANN~
BUDGET CATEGORY AND LINE- ITS"! DETAIL COST
D. Consultant Services
-
(No consulting services anticipated.) n-c
- . .-- .-
TOTAL
$-0-
OCJP A303d
OFFIC4IIf CRIHINAL JUSTICE PL~~ING
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BUDGET CATEGORY AND LINE-ITS'l DETAIL
E. Operating Expenses
1. Installation, training, and support for MicroVax 2000 computer system.
To be completed by experienced computer technicians from Command Data
Systems.
2. Telephone costs of $40.00 mo. x 12 mo. = $480 yr.
3. Printing / type setting and other costs related to the implementation
of a users manual and to the production of crime analysis forms.
4. Indirect / Administrative Overhead. (Power, heating, air conditioning,
office space, janitorial services, and other facility related costs.)
10% x $30,000 (personnel salaries) = $3,000 yr. = $250 mo.
5. Financial Audit. 1% x $82,500 (total grant amount) = $825
6. Office supplies.
(Pens, pencils, stationary, photocopies, computer paper, etc.)
TOTAL
GCJP A303e
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COST
$11,000
n-c
$1,500
n-c
$825
$500
$13,825
. OFFIC~ CRIMINAL JUSTICE PLANNING
BUDGET CATEGORY AND LINE-IT~f DETAIL
F. Equipment
PRICE
1
DH-625N6-AA MicroVax 2000
Includes:
6MB Memory
RD54 159 MB Fixed Disk
11 , 500
1
RD54-FA 159 MB Fixed Disk
6,900
2
2
2
VT320 Monochrome Terminal
IBM 3164 Color Terminal
LA 210 Printer
595
1,699
1,675
1
1
1
1
Q3001-C5 VMS 1-4 User Lic
Q3001-H5 Media and Doc.
Q3D04-UZ DecNet End Node Lic
Q3D04-H5 Media and Doc.
3,150
1,575
714
735
4
Computer Aided Dispatch 4,000
Includes:
F~ur User License (2 full positions)
...Computer Aided Call Taking
...Status Monitoring
...Premise Notes and Address Flags
...History File Displays
...Automated Notes File
...Alarm File System
. ..Case Number Assignment
. ..Recommended Units
. ..Address Verification
...CAD Training Environment
...Manpower Utilization Reports
...Communications Center Reports
. ..Response Time and Area Reports
.
EXTENDED
PRICE
11 ,500
6,900
1,190.
3,398
3,350
3,150
1,575
714
735
16,000
$48,512
COST
$26,653.44
$48,512 (total equipment) - $26,653.44 (first yr. paymnt) = $21,858.56
$21,858.56 (remaining equip. cost) ~ 2 yrs. = $10,929.28 each 2nd & 3rd yr.
CATEGORY TOTAL
PROJECT TOTAL
FUND DISTRIBUTION
FEDERAL
STATE
a. Amount of Funds
$75,000
b. Percentage of Funds
90%
GCJP A303f
CASH
MATCH
$7,500
10%
$26,653.44
$82,500
IN-KIND
MATCH
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PROPOSED AUDIT PLAN
Applicant:
City of Gilroy
A. The attached Audit Information has been reviewed and the project will have
the required financial and compliance audit completed: (check appropriate
box)
[ ] On a grant-by-grant basis.
kxi As part of the agency-wide audit with OCJP grants detailed separately
by supplemental information.
B. It is anticipated that the services will be obtained from:
Arthur Young & Associates
(Name of Firm or Government Audit Organization)
4520 California Ave. Suite 200
(Address)
Bakersfield, Ca. 93309
27305E
John Supan
(Partner-in-Charge)
(License Number)
(805) 328-1221
(Telephone Number)
C. It is estimated that the required audit report will be submitted to the
OCJP Audit Division on:
September
~ Month
.,. ~~~
Signature- 1 ancial Officer
1991
Year
OCJP USE ONLY:
Grant Award No.
Input Date
AS
RC
GS
Form 601
(12/86)
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OFFICE OF CRIMINAL JUSTICE PL~J~ING
CERTIFICATION FOR TWO-MONTH ADVfu~CE
OF GRANT FUNDS
NOTE: TO RECEIVE FUNDS, A COMPLETED MONTHLY REPORT OF EXPENDITURES AND
REQUEST FOR FUNDS (OCJP 201) MUST BE SUBMITTED TO OCJP.
Grantee: Grant Number:
Grant Title:
Implementing Agency (if applicable):
By Signin~lOW' the chief executive of the implementing agency and the
financial offi~er certify that the project requesting a two-month advance of
gran t funds: "'~,
. "-
'-
1. Does not have a~eserve or contingency account equal to two months of
"-
gran t funds; and "-..
2. Is currently unable ~pay its outstanding debts and obligations.
The project is:
a county government agency
[ ] a private nonprofit agency
[ ] a public school district
Signatures:
'-
"
"-
.'"
.,~
"
Chief Executive
Financial Officer
Date
Date
OCJP 202
7/1/87
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Form 2
PROBLEM STATEME.l'IT
A. Statistical Data
o Total population served (see Appendix G)
27,450
o Total sworn personnel
40
o Crime rate for agency's jurisdiction (see Appendix H)
2,178.6
o Targeted crime problems (please list):
Burglaries
Thefts
Robberies
B. Narrative (Describe how C-CAP will impact the agency's crime problem and improve its
operational effectiveness.)
Prob 1 em Statement
Background Information
The region to be served by tllis C-CAP grant proposal is Gilroy, California, a rural
community of 27,450, located in tlle southern tip of the Santa Clara Valley. Gilroy's
population is approximately 50% Hispanic and is !leavily involveel in tlle agribusiness
industry. I t has the lowest medi an household income (1980 U.S. census) of a 11
Santa Clara municipa11t1es.
Unemployment in 1979 was highest among the county's Hispanic population (256% higher
tllan unemployment among U"le county's wlllte population). According to the 1980 U.S.
Census, 1 ]% of Santa Clara county's Hispanics] ive be low the poverty leve I.
With tile completion of freeway systems linking Gilroy to tile Sail Jose metropolitan area,
the City of Gilroy finds itself in the midst of rapid change.
(.'".TTACH .'".N ADDITIONAL SHEET IF NECESS.-\RY)
.r , . . .
The population has more than doubled in the past ten years and, in spite of a bul1ding
moratorIum, 1ncreased 2.4% from 26,800 ln January of 1986 to 27,450 in January,
1987,
The per capita rat10 of Gllroy Offtcers to populat1on has decreased from 1.74
/thousand in 1984 to 1.4 per thousand at present.
Number of Police Officers
Per Capita In Gilroy
1.8
1.6
1.4
1.2
1.0
0.8
0.6
0.4
0.2
0.0
1984
1988
YEAR
( III 1964 III 1966 ]
The total number of felonies identified by the state as "Part 1" crimes (homocide, rape,
robbery, aggravated assault, burglary, larceny, motor vehicle theft and arson) has
increased by 17.5% for the first quarter of this year as compared to Ule same period in
1987. Burglar'ies have increased from 79 to 112 during the first quarter of this year, an
increase of over 40%; thefts are up 16.07% from 224 to 260; robberies have increased
33.33% from 6 to 8; and arsons are up 25'fo from 4 to 5. (See chart which follows,)
. .r
r of Part 1 Crimes
In Gilroy
<:125
"100
375
350
325
300
275
250
225
200
1987 1988
YEAR
[ Em 1967 m 1900 ]
I"'luch of the increase in part one crimes may be attributed to Uit gl~OWUi in population,
however, it is also felt that the completion of the freeway systern ridS cantr'ibuted by
easing access to Gi lroy. Cr~imina 15 from tlie San Jose area can nOVJ eas i ly operate in the
Gilroy area which is quite attractive due to ttie fact ttiat it rernains geographically
Isolated and has a per capita ratlo of officers w~iicl.) has not kept pace with its
increase In population.
Crime rate
Gi lroy's crirne rate per 100,000 was 2,178.6 in 1986. Hie G i lr'oy 2lf'23 tias a high rate
(200th in tl',e state) of burglar1es and thefts which seems to correlate WiUi the fact
that it is a center' for drug use anc! narcotics trafficking in ttle county (Allied Agencies
Narcotics Enforcement Team- AM,JET ).
Many of Gilroy's criminal offenders also commit crimes in tlte Ilollistef', r'largan Hill, San
Jose and unincorporated surrounding ar~eas. This increases Hie need far Gi lroy to
establistl a system for the identification and tracking of Crlmin2d or'femiers in ol'der to
share information WiUi neigllboring agencies U'leret;y facilitating tlie
development/enhancement of a cooperative erfort to overcorne U'le geographic barriel~s
whicli now inliibit agency efficiency.
Tlie Gilroy Pollee Department now deals wiU, a large numl)er of re[)eat criminal offenders.
In an erfort to increase Department efficiency and improve Departrrlent efrectiveness in
controlling crime, a computerizell arrest records system was developed in 1986. Gener'a]
funds were utilized to pur'chase tile equipment ami tr\e tirne required for tile initial
implementation or tliis system
. ,
.
C-CAP IMPACT on Crime Problem
In evaluatmg the new arrest records system, the Department rlas iejentlfieej tile need to
develop a plan which will ensure easy access and full utll1zation of
computeri zed 1 nf ormation, whl ch is now bei ng ma inta i neej, in order to keep
up with cri me trends.
.
I,
Gilroy does not have the resources, at the present time, to allow for trJe (Jevelopment anej
implementation of a department-wide plan, Such a plan is critical, however) so that
crime pred1 cti on is facll Hated thereby changing the Depar-tment's stance fro.m one
of "reaction to crlmeM to one of Mpro-active action plan formulat1onM for the
reduction ancUor reversal of present crime trends,
C-CAP IMPACT on Agency's Functions
Hl1s C -CAP project v.;i 11 enable the Gi lroy Pol ice Department to r(la;<im ize efficiency
through tile implementation of a long range plan whicrl involves the ernployment of a crime
analyst and H'le purchase of a MicroVax 2000 computer system from Commanej Data
Systems whicrl will inter'face with the present data collection systern,
The crime analyst will be responsible for reading and ana lyz inQ crirfle reports, fie ld
interview carrJs, arrest records, and related clata. In aejdition, U-le analyst will present
crime pattern and crime protection informat ion to police patro I ane! invest igat ion
operations, provide training to personnel in the use of Crirlie Analysis Unit (CAU)
gener'ateej inforrnat i on and (Jeve lop standarclize(J inf orrnat iona 1 proeluc ts for periodic
distribution to various user's groups (e.g., patrol, investigations).
Hh; i-1icroVax 2000 computer system will flwtrler irnpr-o-v'e tile Department's data
collection capabilities rjY j(,eepjng lnfor'mation regarding calls for service 3S well as
arrest recorels. Trli 5 adeli t iona 1 i nforrnat ion will i rnprove rl-1anaoelllent/ clep loyment of
patro] service's.
As a result of this C-CAP project, improvements will !)e rnacle in the following
Jreas: proce(jures USN! at the scene of a crime, timely investlgative fallaw-up,
Investigative case management and pr'eparation, overalllielivery or services tllrougtl the
elevelopment of an effective resource allocation strategy. In addition, ttle Department
will initiate an ernpllZlsis on the identification and appre!lension of career criminals,
Final1y) tile coordination between the Gilroy Police Department 3nli tile distrlct
attorney's office jn the prosecution of career criminal cases \I/ill bc irnpr'oveLJ.
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For:n 3
PROGRAJ1 OBJECTIVES/MEASURES
OBJECTIVE:
To develop a long range plan for implementing and operating the C-CAP Program.
MEASURES:
These measures must be completed six months after initiation of the grant. By
signing this page, the project director agrees to complete the listed measures
within the stated timeframe.
a. Establish a training plan for agency staff regarding C~CAP functions.
b. Establish an activity plan for implementing Crime Analysis and MPO/1YICI.
This activity plan must describe how all program objectives will be met.
c. Establish an equipment purchase plan for the entire project duration.
d. Complete a time chart showing implementation dates for all activities
described in a through c above.
e. Complete a program budget that covers the entire grant period through the
completion of MPO/MCI.
f. Prepare a needs assessment supporting the acquisition of computer equipment.
/~~4~
. 1
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Form ~
PROGR.A.i11 OBJECTIVES
Objective
Train personnel in concepts and techniques of C-CAP.
A. ~leasures
1. Conduct 12 (number) training sessions by the end of the grant period.
2. Training sessions will include
per session.
2 (number) hours of instruction
3. A total of ~ (number) sworn and ~ (number) non-sworn personnel
will be trained, out of a total agency staff of ~ (number).
4. List specific training topics and hours of training.
Crime analysis for analysts 11
Introduction to crime analysis for managers, officers, 4
investigators
Definition of a Career Criminal 1
Overview of C-CAP 2
Overview of Managing Patrol Operations (MPO)
3
Overvie\... of Managing Criminal Inves tigations (MCI)
3
-_.-
5. Number of course evaluation on file ~ (number).
B. Describe 'the methods by which the objective will be achieved:
The Gilroy Police department will coneJuctlparticipate in a total of twelve training sessions
during the grant period. Four or these two hour training sessIons wi I] consist of an
overview of l) the C-CAP progl~am (including the definition of Career Crimina]), 2)
Managing Patro I Operat ions and 3) l'lanaging (rim ina I Invest igat Ions. All agency staff
members will participate in ttiese training sessions which will tle conclucted by tlie (-CAP
project staff. Since staff training is a priority within the clepartrnent, trle four sessions
will be repeated in order to allow offIcers wtlO are on patrol elur'in9 ttle initial training to
attend the second sessions.
The remaining eight training sessions (16 hours) will focus on tile ar'ea of crime analysis.
Managers, officers and investigators will participate in five hours or training which will
provide them with an overview/ introduction to crime analysis. Tilt: C-CAP prOject staff
will conduct tliese sessions. The crirne analyst will receIve an ac!clJtional eleven hours of
specializec! tralnlng in tIle are3 of crlrne analysis.
/\1'1 \vOrf~Sliop e\/jI1l~1tion fOI-ln \\'1]] tk cnrnpleteli tly all p::Jf'tICIf)~1rlhd 11.\: end Of each trJinlna
sessIon.
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I
. Form 5 a
PROGRAM OBJECTIVES
Objective
Establish a centralized crime analysis unit which can identify and predict
existing and evolving crime patterns.
A. Measures
1. Report forms will be reviewed and revised by
data elements can be extracted for analysis.
Oct. '88 (date) so that
2. Manual/automated crime analysis files will be developed by Nov. '88
(date)
3. List the coordinating sessions to be held with other units or agencies.
Name of agency
Morgan Hill Police Dept.
Representatives
Lt. Long
Frequency
of Meetings
Monthly
Adult Probation
P.O. John Purdy
Monthly
District Attorney
R. Pierre-Dixon
Monthly
Santa Clara County
Sherriffs Office
Sgt. Kola
Monthly
4. Data files to be created or improved by the end of the grant period
include:
File
Created (C) or Improved (I)
I
I
I
I
I
T
I
1
I
Offense
Suspect
Career criminal/known offender
Modus operandi
Geography
Warrant/arrest information
Stolen/suspect vehicle
Field interview
Other (list) Automated Stolen Property
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Form 5 b
.' t
PROGRAM OBJECTIVES
B. Describe the methods by which the objectives will be achieved:
A Crime Analysis Unit (CAU) will be established with the approval of this grant application. A
task force, which will include the project director, manager, crime analysis supervisor)
patrol! investigations commanders and the C-CAP director from the local DistriCt Attorneys
office, will be established to manage, develop and oversee the C-CAP project.
Commander B.J. McCuiston will be appointed C-CAP project manager and Sergeant Tom Vasquez
will be named project coordinator. They will oversee the centralized crime analysis unit.
Report forms will be analyzed and automated crime analysis files will be developed/improved.
The crime analyst (to be hired) will work closely with the task force to ensure project success.
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form b
PROGR..~)1 OBJECTIVES
Objective
Produce crime analysis products in a timely manner.
A. Measures
1. List the number and reclplent of crime analysis products along with the
frequency of distribution (i.e. daily, weekly. etc.).
(This is a suggested list only.)
Type
Number -Recipient Frequency
Daily bulletin
3
18
dail v brief
Crime series/pattern bulletin
61
monthly
Wanted person/known offender bulletin
3
18
weekly
Crime summary report
1
61
monthly
Special requests
as requested/needed
2. Feedback forms developed by nf'~. tR8(date) and'in use by Jan. '89(date)
to track results of crime analysis products. This form must also
capture off-hours requests when CAU is not staffed.
3.
4.
R
(number) of investigative leads developed as a result of C-CAP.
'i
(number) of crime patterns identified as a result of C-CAP.
B. Describe the methods by which the objective will be achieved:
The Gilroy Police Dep2rtment will appoint Commander B.J 11cCuiston (-CAP project manager'
and Sergeant Tom Vasquez project coordinator. They will over'see the timely development of
all crime analysis pro(jucts which will be proeluced by the crime analyst utilizing computer
generated information.
The crime analyst will read and analyze crime reports, field interview cards, arrest reports,
and related data. S/he will be responsible t"or the preparation of cliarts, graplis, tables, and
written reports regarding criminal activity. In addition, tlie analyst will present monthly
crime series/pattern anli crime project ion reports, crime summary reports and week Iy
wanted person/known offender bul let ins to pol ice patI'o 1 and/or invest igat ion operations.
The analyst will prepare speCial reports regarding crime for department use upon request.
Feed back forms will be lieveloped and utilized in order to evaluate n-le effectiveness of tr,e
crime analysis prOllLJctS.
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Form I
PROGful.M OBJECTIVES
Objective
Concentrate on the identification and arrest of Career Criminals.
A. ~1easures
Gra.'1 t Yr 1
7/1/88
to
6/3'0/89
-(Projected No.)
o Number of adult felony arrests
291
o Number of identified career criminals
15
o Number of career criminals arrested
10
B. Describe the methods by which the objective will be achieved.
During the first pt-oject period, en emphasis will be placed on the esteblishrnent/irnprovernent
of baseline tlBta files regerding edult felony arrests, the identHicntion of persons meeting
U'le definition of -cftreer criminftl-, and career criminal ftrrests.
Project efforts v'/i11 also focus on 1) file find form revisions, and 2) nle collection of data
y.ihi ch 'v'li 11 1 ead to i ,jent ifi cat i on of evo 1 vi ng! exi st i ng cri rnes, provi di n!~ invest i gat i I,...e letlds,
i dent ifi cat i on of popu1 at ion !;'jrOUPS and !Jeograpt'li ca 1 area::: ei<peri enci no severe cri me rates, and
providing supporting date for improved allocation of agency resource::;.
Staff develo[lrnent reganjing Ule use of the irnproved CAll generated information .....,li11 be an area
of concentration, as v-/ell. Thr'ougt-I staff training, officers ',..vi11 be rnore av./tire/involved v'lith Hie
cases "IVllich are referred to Hie investigations division_ Incredsed 6',..vareness of Quality case
preparation reQuirernents and the establishment of fi pro-actlve stance regarding crime
prevention Y'Il111ead to an irnprovernent in the depf1rtment's iJl"il1itU to build cases leading to
qual itU arrests.
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Form 8
PROGRA1.! OBJECTIVES
Objective
Provide crime prevention personnel with crime analysis information relating to
geographic, demographic and crime victimization patterns to improve the effec-
tiveness of crime prevention efforts.
A. Measures
1. List the type, number and frequency of products distributed to crime
prevention personnel.
Daily Bulle tin
Crime series / pattern bulletin
Wanted Person / known offender bulletin
Crime. summary report
3
3
3
3
Frequency
(daily. \o/eekly)
daily
monthly
weekly
weekly
Type
Number
2. ~ (number) of feedback responses, from crime prevention personnel,
pertaining to crime analysis information.
3. 3 (number) of geograpnic areas and ~ (number) of groups exper-
iencing crime victimization which were identified as a result of C-CAP.
B. Describe the methods by which the objective will be achieved:
Crime prevcntio"n personnel will receive information relating to geograprlic, demographic and
crime victimization patterns through the use of Ule computerized clata system. Crime/arrest
files vI/ill be improved and staff will be traineej to utilize the cornputer generatecj information in
order to access data \vhich will be useful in crime prevention and suppression, apprehension, and
recovery of s t 0 1 en propen y.
The crime analyst will focus er'forts on offenses wllich are occurr'ing in large numbers, similar
offense patterns, and geographic patterns. Tllis information will be cornmunicated to supervisors
in Uie form of intell igence reports which will assist the tiepartrnent in operational decision-
mak ing.
OUler communications tools which will cJeveloped by the crime analyst include: a Daily Bulletin
which will be distributed tllree times per day at briefings by shin; rrirne 5eries/Pattern BlJl1etin
wllich will be produced tllree times per month; a Wanted Person/ !"!"lnwn Off'en(ier Bulletin and a
Crime Surnmary Rf.:Dort distributed three times per week.
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(\) WORK SCHEDULE/TIMELINE FORM 9
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\;'QRKING P2....:..7IONSHIPS
FORM 11
The project director \l?ill work \llith the project manager and project
coordinator to ensure t1lat t1le objectives and goals of the project are,
main tain ed.
The project manager W1 supervise tile joint effort of investigations and
patrol to incrGa~ th~ ~ffici~ncy and ~ffoctiv~n~ of thG inv~gative
proc~. The project manager \I?i11 also work directly \Y'ith the project
coordinator to ensure the implementation of the case tracking system and
automated component of the project.
The project coordinator will work direct.1y \l?ith the investigative division and
the division commander to develop the case tracking system and the
solubility factors that will be used as part of the tracking mechanism. The
. . coordinator will also '00 r~nsible for preparing the material and
pres.entations to be given during the ~g sessions with patrol and
investigations. .The coordinator \I?i11 work directly with the court liaison
officer to obtain feed back from the DA's office and attempt to schedule the
DA's involvement in the training sessions. The coordinator "'+li1.1 also work
directly with the project manager and director to prepare all the OCJP
. financial documents and qua.rterly reports. .
The District Attorney's office currently works closely .with the court liaison
offi~r in the preparation of the ca~. We anticipate that this worting
relationship \Io7i11 expand beyond the court liaison officer to include other
investigators and the C-CAP staff.
:C:':l ':-.308
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Staff Training
Form 12
Project training wi 11 be conducted in three stages. The first stage w j 11
focus on the project staff. It wi]] involve the development of a
wor'king knowledge of the (-(AP requirements and methods to be used in
the development of a long range plan for the project. Training wi]] also
lnclude review of computerized data collection forms and crime report i.ng
forms which Ilave been developed by other agencies in order to have
sufficient information before improving/ developing forms which wi]] be
used by this department.
The second phase of training wi 11 focus on providing a]] staff members wi th
an overview of the (-(AP program philosophy) goals and objectives. It
will also include staff training In the use of crime analysis
reports/information which will be developed by the (AU and how the (AU
fits Into the (jai ly operat ions of the department.
TIle tllird phase will include trianing in tile actual use of crime analysis
information, and feedback regarding this information, to improve the
services provided by the (AU and the department, as a whole. In addition,
tlle staff members will begin to discuss ways in which tIle information may
effect tactical decision-making and tIle allocation of resources in
operat ions. .
It is our objective to include the entire department staff in the training and
lilscusslons related to tile (-(AP project so that support is high thereby
enslwlng tIle success of the project.
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Form 13
EVALUATION CO~WLI~~CE ASSURfu~CE
The project will participate in the C-CAP Program evaluation by complying with the reporting
requirements of the evaluation. Minimally, this includes submitting progress reports and
other data which may be designated as necessary by OCJP.
Indicate the name, title and telephone number of the person who will be responsible for
maintaining the records.
Sergeant Tom Vasquez
Name
Administrative Sergeant
Title
(408) 842-6456
(Area Code) Telephone Number
*NOTE: Comment if you are conducting an independent evaluation.
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Form 14
PLAN FOR ASSUMPTION OF COSTS
At the end of the three year grant period the City of Gilroy
plans to create a permanent classification for the Crime Analyst
posi tion. This will be done by creating a permanent job
description, establishing a salary range and evaluation process,
and submitting it to the Gilroy Personnel Commission for
approval. Funding for the position will come from moneys
generated from new business and construction in the city of
Gilroy. Plans are to make the . Crime Analyst a full time,
indefinitely funded position.
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Form 15
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1
REQUIRED COMPONS~S
o Applicant understands that failure to complete the long range plan within six
months of the project start date may result in termination of funding.
o Applicant agrees to dedicate sufficient personnel resources to the project to
ensure achievement of project goals.
o Applicant's agency has crime prevention capability.
o Applicant will establish a C-CAP task force as specified in the C-CAP guidelines
to consist-of the -following personnel:
Name
Title
Telephone "
Arthur L. Gillespie Director of Public Safety (408) 842-6456
B.J. McCuiston Administrative Commander (408) 842-6456
Tom Vasquez Administrative Sergeant (408) 842-6456
New position Project Crime Analyst (408) 842-6456
S
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PROPOSAL APPENDIX
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1
OPERATIONAL AGREEMENT
This operational Agreement stands as evidence that the Gilroy
Police Department and the Santa Clara County District Attorney's
Office intend to work together toward the mutual goal of
providing maximum available assistance for. crime victims residing
in Santa Clara County. Both agencies believe that implementation
of the Directed Patrol Activity Through Crime Analysis proposal,
as described herein will further this goal. To this end, each
.agency agrees to participate in the program, if implemented, by
coordinating/providing the following services:
The Gilroy police Department project will closely coordinate the
following services with the Santa Clara County District
Attorney's Office through regularly scheduled monthly meetings
between the Administrative Commander of the Gilroy Police
Department and Assistant District Attorney of the Santa Clara
County District Attorney's Office, to discuss strategies, time
tables and implementation of mandated services.
Specifically, sharing of:
crime analysis reports
Crime pattern development
Identification of victim groups
We, the undersigned, as authorized representatives of the Gilroy
Police Department and the Santa Clara County District Attorney's
Office, do hereby approve this document.
~~ ~<$/'/I/IZ ,i); ~~L~l~ G LLLu- ~~~ 1011o1t1
, / / ~Dfte Da er
Gilroy Police Department Santa Clara County District
Attorney's Office
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t
I. SUSANNE E. STEINMETZ. City Clerk of the City of Gilroy, do
hereby certify that the attached Resolution No. 88-36
is an original
resolution, duly adopted by the Council of the City of Gilroy at a regular
meeting of said Council held on the 16th day of May . 19~,
at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the
Official Seal of the City of Gilroy this 17th day of May
19 88.
dm.~~~~~ .
(Seal)