Resolution 1991-72
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RESOLUTION NO. 91 - 72
RESOLUTION OF THE COUNCIL OF THE CI1Y OF GILROY APPROVING THE APPLICATION AND THE
PFDJECT AGREEMENT FOR A GILROY IN TRANSITION: MANAGING THE FUTURE OF POLICE
SERVICES GRANT THROUGH THE CAREER CRIMINAL APPREHENSION PROGRAM.
WHEREAS, the City of Gilroy desires to undertake a certain project
designated: Gilroy in Transition: Managing the Future of Police Services Grant to
be funded in part from funds made available through the Career Criminal
Apprehension Program administered by the Office of Criminal Justice Planning
(hereafter referred to as OCJP).
NOW, THREFORE, BE IT RESOLVED that the City Administrator of the City of
Gilroy is authorized, on its behalf to submit the attached proposal to OCJP and is
authorized to execute on behalf of the City Council the attached Grant Award
Agreement including any extensions or amendments thereof.
BE IT FURTHER RESOLVED that the applicant agrees to provide all matching
funds required for said project (including any amendment thereof) under the Program
and the funding terms and conditions of OCJP and that the cash match will be
appropriated as required.
IT IS AGREED that any liability arising out of the performance of this Grant
Award Agreement, including civil court actions for damages, shall be the
responsibility of the grant recipient and the authorizing agency. The State of
California and OCJP disclaim responsibility for any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used
to supplant expenditures controlled by this body.
PASSED AND ADOPTED this 2nd day of December, 1991, by the following vote:
AYES:
COUNCILMEMBERS: GILROY, KLOECKER, ROWLISON, VALDEZ and GAGE.
NOES:
COUNCI~EMBERS: NELSON
ABSENT: COUNCILMEMBERS: None
~~60fH. ._.
, City Clerk ~~
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RESOLUTION NO. 91 - 72
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EXHIBIT "A" .
Qf}ilrn~ JnHre ~epartmettt
<ttitll of Oiilroll
7370 Rosanna Street
Gilroy, California
95020
~\llU IN. ~umi5aki
Chief of Police
December 16, 1991
State of California
Office of Criminal Justice Planning
1130 "K" Street, Suite 300
Sacramento, CA 95814
Dear Staff Members:
I submit for your review Gilroy Police Department's Career Crimi-
nal Apprehension Program (CCAP) grant proposal. Our project is
titled, "Gilroy in Transition: Managing the Future of Police
Services." As the title conveys, we are a community undergoing
rapid growth and transformation.
The Gilroy Police Department is faced with many challenges as we
attempt to effectively manage the future of our police services.
For example, we currently experience the highest part one crime
rate of all 13 cities in Santa Clara County.
I feel that the implementation of a Crime Analysis Unit and
Career Criminal Apprehension Program is necessary for us to
effectively manage our police services and reduce our crime rate.
I ask that the Office of Criminal Justice Planning grant us funds
to finance these important programs.
Feel free to contact me if you desire any additional information.
Very truly yours,
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?J2.dJ --- -~
~o M. ~;;~
C ef of Police
PROTECTION OUR DUTY, PREVENTION OUR GOAL
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OFFICE OF CRIMINAL JUSTICE PLANNING
PROCEDURAL COMPLIANCE CHECKLIST
The following is a list of items which are required by this Request-for-
Proposals (RFP). Incomplete proposals or proposals with insufficient copies
will not be considered for funding.
ITEM RECEIVED
1. Grant Proposal/Award Face Sheet (OCJP A301)
signed on line 13 by an authorized 0 YES 0 NO
official.
2. Proposal received at OCJP by 5:00 p.m.
on December 16, 1991. 0 YES 0 NO
3. Four complete copies of the proposal
received. 0 YES 0 NO
4. The proposal is typed or is a computer
printout and is double spaced. 0 YES 0 NO
5. Each copy of the proposal is assembled
separately and individually fastened in 0 YES 0 NO
the upper left corner.
6. If required, are operational agreements
included? 0 YES 0 NO
7. Is applicant a local municipal police or county
sheriff's department or combination thereof? 0 YES 0 NO
8. Is the applicant a local unit of government whose
law enforcement agency has a minimum of 20 sworn 0 YES 0 NO
personnel?
9. Has applicant received prior funding for this
program from either C-CAP, LEAA, or I-CAP? 0 YES 0 NO
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~ PROPOSAL/AWAHlJ .fACE ~HEET
!pe Office of Criminal Justi~lanning, hereafter deSignatedep, hereby makes a grarit
award of funds to (1) City of Gilroy
hereafter designated Grantee, in the amount and for the purpose and duration set forth in
this grant award. Note: If name exceeds 30 characters indicate below the abbreviated name
~--:or warrants:
,-;.)2) ~ilrny' City In Transit:ion
(3) Project Title (60 character maximum)
Gilroy In Transition: Managing The
Future of Police Services
(6) Award No.
(4 )
Project Director (Name, Title, Address, (7) Grant Period July 01, 1991 to
Telephone) (four lines maximum) June 30. 1992
Roy M. Sumisaki (8) Federal Amount
Chief of Police
7370 Rosanna St.
Gilroy, Ca 95020 (408) 848-0311 (9) State Amount
120,000
Financial Officer (Name, Title, Address, (10) Cash Match
Telephone) (four lines maximum)
Noble Shaw
Finance Director (11) In-Kind Match
7351 Rosanna St.
Gilroy, Ca 95020 (408)848-0206
(12) Total Project Cost
120 000
(5)
This grant award consists of this title page, the proposal for the grant which is attached
and made a part hereof, and the Assurance of Compliance forms which are attached. The
, '':'ant recipient signifies acceptance of this grant award and agrees to administer the grant
._...!'oject in accordance with the statute(s), Program Guidelines, this Request-for-Proposals
(RFP) and the OCJP Grantee Handbook.
FOR OCJP USE ONLY
for
Item:
Chapter:
_~.4
PCA No.:
Component No.:
Project No.:
Telephone: (408) 848-0400
Date: 12/13/91
Spli t Fund:
I hereby certify upon my own personal
knowledge that budgeted funds are
available for the period and purposes
of this expenditure stated above.
Amount:
Spli t Encumber:
Year:
Fiscal Officer, OCJP
Date
Match Requirement:
nd:
Executive Director, OCJP
Date
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Program:
Region:
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OF~E OF CRIMINAL JUSTICE PLANNINGe
ASSURANCE OF COMPLIANCE - EQUAL EMPLOYMENT OPPORTUNITY
By signing the Grant Proposal/Award Face Sheet (OCJP A301) , EEO Certification
(OCJP 192) where applicable, including this Assurance of Compliance Form and
submitting the proposal to the Office of Criminal Justice Planning (OCJP), the
applicant acknowledges awareness of and the responsibility to comply with the
following:
1. California Fair Employment and Housing Act (FEHA) and Implementing
Regulations, California Administrative Code, Title 2, Division 4 Fair
Employment and Housing Commission.
2. California Government Code Article 9.5, Sections 11135-11139.5 and
Implementing Regulations, California Administrative Code, Title 22,
Sections 98000-98413.
3. Title VI of the Civil Rights Act of 1964.
4. Title V, Section 504 of the Rehabilitation Act of 1973 (29 USCS Section
974) and Federal Department Regulations on its implementation;Government
Code Section 4450, et. seq.
5. U.S. Department of Justice Regulations, 28 CFR Part 42; Equal Employment
Opportunity; Policies and Procedures. (Note: For federally funded
projects only)
Federal and state agencies have the legal right to seek enforcement of the
above items of this assurance of compliance.
The assurance is effective as of the date of the grant award agreement and
throughout the period during which federal or state funding is extended or
during the period of time in which real or personal property, purchased with
grant or matching funds is used after the grant ends.
All appropriate documentation must be maintained on file by the project and
available for OCJP or public scrutiny upon request. Violation of these
provisions may result in withholding of grant funds by OCJP.
OCJP 193 (Rev. 3/90)
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QIift! of ~ilrot!
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Telephone (408) 848-0400
Fax (408) 842-2409
7351 Rosanna Street
GILROY, CALIFORNIA
95020-6141
JAY SAKSA
CITY ADMINISTRATOR
OFFICE OF CRIMINAL JUSTICE PLAHHING
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
(Federally Funded Programs only)
I,
Jay Baksa
(official authorized to sign for
Applicant/Grant Recipient) certify that the
city of Gilroy
has formulated or will formulate, implement and maintain an Equal Employment
opportunity Program (EEOP) within 60 days of the date the Grant Award Face
sheet (OCJP A301) is signed by the Executive Director, Office of criminal
Justice Planning (OCJP). I also certify that the EEOP is/will be on file in
the office of Philip Valenzuela
Human Resources Director
7351 Rosanna street
Gilrov
CA 95020
for review or
audit by officials of OCJP or the Federal Government, as required by
relevant laws and regulations. Additionally, I agree to submit a copy of
said EEOP to OCJP (Attention: EEO compliance Officer) within 60 days of the
n the OCJP A301.
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city Administrator
/oz./1/9/
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Date
08J/171.
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OFFICE OF CRIMINAL JUSTICE PLANNING
ASSURANCE OF COMPLIANCE - ENVIRONMENTAL IMPACT STATEMENT
Gilroy in Transition: Managing the Future of Police Services
Project Title Grant Number
In order to conform with the procedures required by the California
Environmental Quality Act (CEQA), an environmental assessment must be
performed on the proposed project. It is the responsibility of the applicant
to insure that this is completed.
This form is an assurance that the applicant will or has comply(ied) with the
following:
1. The CEQA Public Resources Code, Division 13, Section 21000 et. seq.; and
2. All other applicable rules and regulations.
By signing the Grant Proposal/Award Face Sheet (OCJP A301) , and this Assurance
of Compliance form, the applicant acknowledges awareness of their
responsibility and assures compliance with all of the above.
All appropriate documentation must be maintained on file by the project and
available for OCJP or public scrutiny upon request.
erson Authorized to
rant Award (Same as line 13
Grant Award Face Sheet)
1.:4 / II I i L-
Date
OCJP 702 (Rev. 1/91)
1
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TO:
FROM:
SUBJECT:
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APPENDIX C
Page 1
OFFICE OF CRIMINAL JUSTICE PLANNING
SAMPLE CEQA COMPLIANCE MEMO
City of Gilroy - Police Depart:::rrEnt
Applicant/Grantee
City of ~;lroy Plrl~ning ~Qrtment
Local Planning Department (Lead Agency)
Gilroy in Transition: Managing the Future of Police Services
Project Title
Grant Award Number
The above mentioned applicant grant activities have been reviewed for
compliance with the requirements of the California Environmental Quality Act
(CEQA) .
1. 0
2. 0
3. ~
Per the regulations, this project is exempted because this agency
has determined that the activity is covered by the general rule
whereby CEQA applies only to projects with the potential to cause a
significant effect on the environment.
Per the CEQA Guidelines (California Administrative Code, Title 14,
Division 6, Section 15061 (b)(3)) this agency certifies that there
is no possibility that the proposed grant activity may have a
significant effect on the environment and that the project is
therefore not subject to CEQA. (Category 1)
Use of this statement has been weighed carefully since any
subsequent action by the applicant can be litigated if the project
is determined to have a significant impact.
The proposed project falls under the provisions for statutory or
categorical exemptions of the CEQA Guidelines, (California
Administrative Code, Title 14, Division 6, Sections 15260 -015329).
A Notice of Exemption has been filed with the county clerk of the
county or counties in which the project will be located. Such
filing will result in a date stamped on the notice. (Category 2)
(Check one below).
a. ~
This agency has filed the Notice of Exemption with the
county clerk and the Office of Planning and Research State
Clearinghouse.
b. 0 The project applicant will file the Notice of Exemption with
the county clerk and the Office of Planning and Research
State Clearinghouse.
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APPENDIX C
Page 2
4. 0
It is determined that the project has no potential to significantly
affect the environment. A Negative Declaration has been prepared in
accordance with CEQA Guidelines (California Administrative code,
Title 14, Division 6, Section 15000 et. seq.). (Category 3) (Check
one below).
a. 0 This agency has filed the Notice of Determination with the
county clerk and the Office of Planning and Research State
Clearinghouse.
The general public and affected public agencies have had an
opportunity to review the proposed Notice of Determination,
and their comments considered.
b. 0 The project applicant will file the Notice of Determination
with the county clerk and the Office of Planning and
Research State Clearinghouse.
5. 0
The proposed project may significantly impact the environment, and
an Environmental Impact Report (EIR) has been prepared in accordance
with the CEQA guidelines. (Category 4) (Check one below).
a. 0 This agency has filed the Notice of Determination with the
county clerk and the Office of Planning and Research State
Clearinghouse.
The general public and affected public agencies have had an
opportunity to review the proposed Notice of Determination,
and their comments responded to, and measures adopted to
mitigate any environmental impacts that have been determined
to be significant, or justification provided as to why
mitigation of an impact is not feasible.
b. 0 The project applicant will file the Notice of Determination
with the county clerk and the Office of Planning and
Research State Clearinghouse.
MICHAEL rom - Director of Planning
Responsible Official of Planning Department
(Lead Agency) - Typed Name and Title
December 11, 1991
Date
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Responsible Official of Planning Department
(Lead Agency) - Signature
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QIift! of ~ilrot!
Telephone (408) 848-0440
Fax (408) 842-2409
7351 Rosanna Street
GILROY, CALIFORNIA
95020-6141
NOTICE OF EXEMPTION
PLANNING DEPARTMENT
COUNTY CLERK
COUNTY OF SANTA CLARA
191 N. First Street
San Jose, CA 95113
DATE: December 10, 1991
CITY FILE NUMBER: N/A
PROJECT TITLE: Gilrov in Transition: Manaqinq the Future of Police Services
PROJECT LOCATION - SPECIFIC: City of Gilroy
PROJECT LOCATION - CITY:
Gilrov
COUNTY:
Santa Clara
DESCRIPTION OF HATURE, PURPOSE, AND BENEFICIARIES OF PROJECT: Formation of crime
analysis unit to apprehend career criminals.
NAME OF PUBLIC AGENCY APPROVING PROJECT: city of Gilrov
NAME OF PERSON OR AGENCY CARRYING OUT PROJECT: City of Gilrov
EXEMPT STATUS: (CHECK ONE)
MINISTERIAL [SEC. 2l080(b)(1)1 15268]1
DECLARED EMERGENCY [SEC. 21080(b)(3)1 15269(a)]1
EMERGENCY PROJECT [SEC. 21080(b)(4)1 15269(b)(c)]J
STATUTORY EXEMPTIONS. STATE CODE NUMBER:
-X- CATEGORICAL EXEMPTION. STATE TYPE/SECTION ,: (CEQA) Section 15321
REASONS WHY PROJECT IS EXEMPT: Enforcement actions by requlatorv aqency
LEAD AGENCY CONTACT PERSON: Michael Dorn AREA CODE:....!Q!L TELEPHONE: ~
IF FILED BY APPLICANT: 848-0440
1. Attach certified document of exemption findings.
2. Has a notice of exemption been filed by the public agency approving
the project? YES NO
DATE RECEIVED FOR FILING AT OPR:
~ Signed by Lead Agency
____ Signed by Applicant
~/9~
(Signature and Title)
Michael Dom, Director of Planning
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QIift! of ~ilrot!
Telephone (408) 848-0440
Fax (408) 842-2409
7351 Rosanna Street
GILROY, CALIFORNIA
95020-6141
PLANNING DEPARTMENT
CERTIFICATE OF MAILING
STATE OF CALIFORNIA
County of Santa Clara
The undersigned, PATRICIA K. BENTSON, under penalty of perjury, certifies
as follows:
That she mailed, postage prepaid, original and three copies of the NOTICE
OF EXEMPTION in the form attached hereto, to the Santa Clara County Clerk;
that said mailing was completed on December 13, 1991.
Executed in the City of Gilroy, California, on December 13, 1991.
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Office of the County Clerk
~anta: (1llara: (1lounttr
~up~rior (1lourt
J 9 1 North First Street
San Jose. California 95113
(408) 299-2968
*ENVIRONMENTAL DECLARATION
NAME OF LEAD AGENCY:
CITY OF GILROY
: FOR COURT USE ONLY
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:FILING NO.
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NAME OF APPLICANT:
CITY OF GILROY
CLASSIFICATION OF ENVIRONMENTAL DOCUMENT:
1. [ ] NOTICE OF PREPARATION
- NO FEE -
2. [ X] NOTICE OF EXEMPTION/STATEMENT OF EXEMPTION
- NO FEE -
3. NOTICE OF DETERMINATION
[ ] A - NEGATIVE DECLARATION PURSUANT TO SECTION 21080(C)
OF THE PUBLIC RESOURCES CODE
$1,250.00 (Twelve Hundred Fifty Dollars) - STATE
FILING FEE
$25.00 (Twenty-five Dollars) - CLERK FEE
[ ] B - CERTIFICATE OF EXEMPTION DE MINIMIS IMPACT FINDING
- NO FEE -
4. NOTICE OF DETERMINATION
[ ] A - ENVIRONMENTAL IMPACT REPORT PURSUANT TO SECTION
21152 OF THE PUBLIC RESOURCES CODE
$850.00 (Eight Hundred Fifty Dollars) - STATE
FILING FEE
$25.00 (Twenty-five Dollars) - CLERK FEE
[ ] B - CERTIFICATE OF EXEMPTION DE MINIMIS IMPACT FINDING
- NO FEE -
*THIS FORM MUST BE COMPLETED AND FILED WITH ALL ENVIRONMENTAL
DOCUMENTS FILED WITH THE SANTA CLARA COUNTY CLERK-S OFFICE_
MAKE CHECKS PAYABLE TO: COUNTY CLERK 5>
REVISED 6/91
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DRUG-FREE WORKPLACE CERTIFICATION
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!, ;I\TE OF CALIFORNIA
STD. 21 (NEW 11-90)
COMPANYIORGANIZATION NAME
City of Gilroy, 7351 Rosanna. street, Gilroy. CA 950?O
The contractor or grant recipient named above hereby certifies compliance with Government Code
Section 8355 in matters relating to providing a drug-free workplace. The above named contractor or
grant recipient will:
1. Publish a statement notifying empl.oyees that unlawful manufacture, di:>ttibution, dispensation,
possession, or use of a controlled substance is prohibited and specifying actions to be taken against
employees for violations, as required by Government Code Section 8355(a).
2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to
inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person's or organization's policy of maintaining a drug-free workplace,
(c) Any available counseling, rehabilitation and employee assistance programs, and
(d) Penalties that may be imposed upon employees for drug abuse violations.
3. Provide as required by Government Code Section 8355(c), that every employee who works on the
propose~ contract or grant:
(a) Will receive a copy of the company's drug-free policy statement, and
(b) Will agree to abide by the terms of the company's statement as a condition of employment on
the contract or grant.
CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or
grant recipient to the above described certification. I am fully aware that this certification, executed on
the date and in the county below, is made under penalty of perjury under the laws of the State of
California.
Attachment
OFFICIAL'S NAME
Philip Valenzuela, Humm Resources Director
DATE EXECUTED
CONTRACTOR or G..ANT RECIPIENT SIGNATURE
I EXECUTED IN THE COUNTY OF
TITLE
~EDERALl.D.~UM8ER
94-6000340
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__.._, ___.___ .......__-0.__--- ._~__ ._._._ ._____._~ _. _._______ _
-.- ---~_._._------~_.._--~_._~-----_._-~---_._._---_._--
__....___.________~_~._._._._____.___.__._____.._______._~u___.__.____.__.._..____ .
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Telephone (408) 848-0400
Fax (408) 842-2409
QIift! of ~ilrot!
7351 Rosanna Street
GilROY, CALIFORNIA
95020
PHILIP VALENZUELA
DIRECTOR OF HUMAN RESOURCES
December 9, 1991
state of California
Drug-Free workplace
RE: city of Gilroy Alcohol and controlled Substance Abuse policy
This is to inform you that we are in the final process of negotiating our
Alcoholic and controlled substance Abuse policy with our 4 bargaining
units. We expect that the policy will be approved by city council in
February 1992.
If you have any questions please call me.
?i;4~ "dZ
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Philip Valenzuela
Director of Human Resources
PLV/jlh
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Telephone (408) 848-0400
Fax (408) 842-2409
QIift! of ~ilnlt!
7351 Rosanna Street
GILROY, CALIFORNIA
95020
PHILIP VALENZUELA
DIRECTOR OF HUMAN RESOURCES
STATEMENT OR THE DRUG-FREE WORKPLACE
To comply with the enactment of senate Bill 1120, (Chapter 1170, statutes of 1990), which
established the Drug-Free workplace Act of 1990, the city of Gilroy accordingly provides
this statement of compliance.
In order to maintain funding eligibility, state agencies, along with those in receipt of
grant and contractual awards, must certify that they provide drug-free workplaces and have
issued drug-free workplace statements to their employees (Article 2, section 8355(a) of the
Government Code). consequently, in accordance with this directive, this statement is issued
to meet this requirement.
The city of Gilroy, an agency within the state of california, has adopted this statement in
compliance with legislation which addresses issues to avoid the dangers arising from drug
and alcohol abuse in the workplace. These dangers include death and injury to the employee,
co-workers, or the public resulting from accidents, dereliction of duty, poor judgment and
carelessness. Substance abuse also results in lost productivity, reduced efficiency, and
increased absenteeism by the substance abuser and interferes with the job performance of
employees who do not use illegal or unauthorized substances (section 8355(b)(1)).
California law also prohibits the unlawful manufacture, dispensation, possession, or illegal
use of a controlled substance. That prohibition extends to all places and includes the
worksite of California state/city employees (section 8355(a)).
Employees convicted of a violation of a criminal drug statute, when the violation occurred
at a city employee'S worksite, shall report the conviction to the granting and monitoring
state agency upon conviction (section 8356(a)(1)(2)).
In the event of the unlawful manufacture, distribution, dispensation, possession or illegal
use of a controlled substance at a city worksite, the city and/or state may take
disciplinary action pursuant to the law and/or require the satisfactory completion of a drug
abuse assistance or rehabilitation program (section 8355(b)(4)).
The city of Gilroy Employee Assistance Program (EAP) provides drug problem assessment and
referral to appropriate counseling and rehabilitation services (section 8355(b)(3)). The
EAP is available to all city employees. Procedures exist to ensure the confidentiality of
EAP records. contact your personnel office for further information.
It is the intent of the city of Gilroy to ensure by execution of this statement of
compliance that each employee shall abide by the terms of this drug-free workplace statement
(section 8355(c)).
n,T~e ~i I1t'Ji Tu 5ro J I
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OFFICE OF CRIMINAL JUSTICE PLANNING
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PROJECT SERVICE AREA INFORMATION
1.
COUNTY OR COUNTIES SERVED:
SANTA CLARA
2. U.S. CONGRESSIONAL DISTRICT(S):
12th DISTRICT
(Rep. Tom Campbell)
3. STATE ASSEMBLY DISTRICT(S):
25th DISTRICT
(Rusty Areias)
4. STATE SENATE DISTRICT(S):
17th DISTRICT
(Senator Henry Mello)
5. POPULATION OF SERVICE AREA:
31,487
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OFFICE OF CRIMINAL JUSTICE PLANNING
PROJECT CONTACT INFORMATION
Applicant:
City of'GilroY"i
Implementing Agency: Gilroy Police Department
(if applicable)
Project Title:
Gilroy In Transition: Managing the Future of Police Services
Grant Number :
(to be added by OCJP)
Provide the name, title, address and telephone number for the project contact
persons named below. If a section does not apply to your project, enter
"N/A".
1. The person having day-to-day responsibility for the project:
Name: Lanny Brown
Title: Sergeant
Address: 7370 Rosanna St., Gilroy, CA 95020
Telephone Number: (408) 848-0300
2. The Executive Director of a non profit organization or the Chief Executive
Officer (e.g., Chief of POlice) of the implementing agency:
Name:
Ti tle :
Address:
Roy M. Sumisaki
Chief of Police
7370 Rosanna St., Gilroy, CA
95020
Telephone Number: ~08) 848-0310
3. The Chair of the Governing Body of the implementing agency:
Name: Don Gage
Title: Mayor, City of Gilroy
Address: 7351 Rosanna St., Girloy, CA 95020
Telephone Number: (408) 848-0400
4. The person responsible for the project from the applicant agency:
Name: Roy M. Sumisake
Title: Chief of Police
Address: 7370 Rosanna St., Giroy, CA 95020
Telephone Number: (40~ 848-0310
5. The Chair of the Governing Body of the applicant agency:
Name:
Title:
Address:
Don Gage
Mayor, City of Giroy
7351 Rosanna St., Giroy, CA
95020
Telephone Number: (408) 848-0400
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OFFICE OF CRIMINAL JUSTICE PLANNING
PRIOR, CURRENT AND PROPOSED OCJP FUNDING
FISCAL GRANT GRANT PERSONNEL PERCENTAGE
YEAR NUMBER AMOUNT BY TITLE OF OCJP FUNDING
1976 Unknown 49,905 - Project Coordinator
- Crime Prevention Specialist
- CletkTypist 90%
1985 Unknown 40,517 Crime Prevention Analyst 90%
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RESOLUTION NO. 91 - 72
RESOLUTION OF THE COUNCIL OF THE CI'lY OF GILROY APPROVING THE APPLICATION AND THE
ProJECT AGREEMENT FOR A GILROY IN mANSITION: MANAGING mE FUTURE OF POLICE
SERVICES GRANT THROUGH THE CAREER CRIMINAL APPREHENSION PROGRAM.
WlffiREAS, the City of Gilroy desires to undertake a certain project
designated: Gilroy in Transition: Managing the Future of Police Services Grant to
be funded in part from funds made available through the Career Criminal
Apprehension Program administered by the Office of Criminal Justice Planning
(hereafter referred to as OCJP).
NOW, THREFORE, BE IT RESOLVED that the City Adminiatrator of the City of
Gilroy is authorized, on its behalf to submit the attached proposal to OCJP and is
authorized to execute on behalf of the City Council the attached Grant Award
Agreement including any extensions or amendments thereof.
BE IT FURTHER RESOLVED that the applicant agrees to provide all matching
funds required for said project (including any amendment thereof) under the Program
and the funding terms and conditions of OCJP and that the cash match will be
appropriated as required.
IT IS AGREED that any liability arising out of the performance of this Grant
Award Agreement, including civil court actions for damages, shall be the
responsibility of the grant recipient and the authorizing agency. The State of
California and OCJP disclaim responsibility for any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used
to supplant expenditures controlled by this body.
PASSf.O AND ADOPTED this 2nd day of December, 1991, by the following vote:
AYES:
COUNCILMEMBERS:GILROY, KLOECKER, ROWLISON, VALDEZ and GAGE.
NOES:
COUNCILMEMBERS:NELSON
ABSENT: COUNCILMEMBER3:None
APPROVED:
ATTEST:
/S/ DONALD F. GAGE
Mayor
/5/ SUSANNE EL STEINME!~_____
City Clerk
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RESOLUTION NO. 91 - 72
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I, SUSANNE E.. STEINMETZ, City Clerk of the City of Gilroy, do
hereby certify that the attached Resolution No. 91-72
is an original
resolution, duly adopted by the Council of the City of Gilroy at a special
meeting of said Council held on the 2nd day of
December , 1991_,
at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the
Official Seal of the City of Gilroy this
3rd
day of
December
19 91.
;jU<J~!d
City Clerk of the City of
(Seal)
1
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~CE OF CRIMINAL JUSTICE PLANNI~
PROJECT SUMMARY
FOIfll 1
b,
~;.) 1. PROJECT YEAR
~::r 2 ~
Year 3 ~
Other
Gilroy In Transition: Managing The
Future of Police Services
3. CATEGORY:
~ Category 2
6. PROGRAM AREA:
~ City of Gilroy
2. PROJECT TITLE
4. APPLICANT
Name: City of Gilroy Phone: (408) 848-0400
Address: 7351 Rosanna Street
Gilroy, CA 95020
5. IMPLEMENTING AGENCY
Name: Gilroy Police Department Phone: (408) 848-0300
7. NUMBER OF CLIENTS TO
BE SERVED:
Address: 7370 Rosanna Street
Gilroy, CA 95020
31, 487 Clients
9. PROGRAM DESCRIPTION: Gilroy Police Department will deve- 8. FUNDS REQUESTED:
lop a Crime Analysis Unit. As the result of critical data
analysis and organizational restructuring, Gilroy will in- $ 120,000
crease the number of career criminals apprehended and pro-
secuted. The availability of data collection, review, capture and output will enhanc
the productivity of Gilroy Police Department as the City of Gilroy enters into a
substantial expansion phase.
~~~,
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10. PROBLEM STATEMENT: The problem to be impacted is the detection, arrest, and pro-
secution of career criminals in the City of Gilroy. Gilroy is about to enter a dra-
matic growth phase and local police are faced with the challenge of impacting rising
crime rates. The department has no Crime Analysis Unit and no current way to analyze
and .disseminate available data. Valuable information critical to tactical operations
investigations and deployment of police services is unavailable in a readily
usable form.
11. OBJECTIVES: 1) Develop a Crime Analysis Unit to capture and disseminate analy-
tical data to Administration, Patrol, Investigations, Crime Prevention, UNET and
other law enforcement agencies. 2) Captured data will be used as a guide in restruc-
turing managemenesapproach to policy, deployment, investigations and resources man-
agement. 3) Develop management strategies for the detection, apprehension and pro-
secution of career criminals. 4) An executive Task Force will be formed. Hire C-CAP
personnel. 5) Develop a long range plan by July of 1992. 6) Establish identifica-
tion criteria and begin to maintain records on career criminal cases developed and
processed through the district attorney's office.
l
OCJP 227 (Rev. 1/91)
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12. ACTIVITIES : Recruit an train Crime Analyst, Data Entry Clerk and Detective/Court
Liaison. Develop Crime Analysis files, produce CAD products and disseminate to admin
istration, patrol, detectives, crime prevention, DNET and other user groups. Train
personnel in CCAP methodology. Approximately 66 employees. The Executive Director
and the Task Force will develop management strategies for integrating CAD information
into policy development, patrol deployment and investigations. Establish criteria fo
the identifcation of career criminals. Identify court liaison to tract career crimi-
nal cases with the District Attorney's office. Develop comprehensive long range plan
13. EVALUATION: The Project Manager will establish evaluation criteria regarding the
development of CCAP and the CAD. Implementation and Integration of CCAP methodology
will be monitored on a quaterly basis by the executive director and the CCAP Task
Force.
14. CURRENT INCOME, PROJECTED BUDGET
Personnel Operating Travel Consultant Other TOTAL
& Benefits Expenses Services Equipment
Funds
Requested 93,331 6,800 8,939 4,500 6,430 120,000
Other Grant
Funds
Other Sources
(In-kind,fees
etc. List. )
15. NAME OF RESPO~BLE OFFICIAL
Signature: Ir"/if~ 177 ~-iJ./, - ~ /2,.//- 9/
......../1 ':/2 u Date:
Typed Name: RO;a. SDM4AKI Title: Chief of Police
OCJP 227 (Rev. 1/91)
BUDGET CATEG~RY A~ LINE-IT~ETAIL
.
G"
<::,,':. Personal Services - Salaries
, r
'COST
1. Project Executive Director: ROY M. SUMISAKI, Chief of Police (5%) ~O-
5% X $78,340/yr. = $3,917.00
Responsible for overall project and its implementation
providing guidance and direction.
2. Project Director: Assistant Chief VERN GARDNER (Operations) (15%) -0-
15% X $66,194 = $9,929.00
Manages both Patrol and Investigation Units. Responsible for
coordination of grant among various units, providing general
supervision and guidance to project staff.
3. Project Manager: Sergeant LANNY BROWN (70%) -0-
70% X 4~177mo. X 12 = $35,087
Under supervision of Project Director, will provide 70% of
time to C-CAP project. Duties will include, but'not limited
to: supervision of project on a daily basis, oversee the
development of the project implementation, create training
manual, automated system design, coordinate with networking
agencies, and insure that project objectives are met.
4. Project Liaison: Detective Corporal JOHN LARA (25%) -0-
25% X 3696/mo. X 12 = $11,088.00
.. Serve as a direct personal link between project staff and
the district attorney. -:." -..
5.
Project Crime Analyst: new position
07/01/91 - 12/31/91: 6 X $3;294/mo. =
01/01/92 - 06/30/92: 6 X $3,459/mo. =
( 100%)
$19,764.00
20,754.00
6. Project~Police Records Technician: new position
07/01/91 - 12/31/91: 6 X 2-,..014Imo. = 12,084.00
01/01/92 - 06/30/92: 6 X 2,115/mo. = 12,690.00
(100%)
. TOTAL
,-'
OCJP A303a
$40,518
24,774
_ $65,292.00
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U.I:' ' (.;t; ut' (';rtJ.MJ.f'jJ\L .J U~Li.\....t. C" LfimU,i~u
~
(7:~UDGET CATEGORY AND LINE-ITEM DETAIL
COST
B. Personal Services - Employee Benefits
1. Project Executive Director: Chief ROY M. SUMISAKI
$25,000.00/yr. X 5% = $1;250~00
(5%) -0-
(15%) -0-
(70%) -0-
(25%) -0-
(100%) $16,017
2. Project Director: Assistant Chief VERN GARDNER
$22,240.00/yr. X 15%= $3,336.00
3. Project Manager: Sergeant LANNY BROWN
$20,657.00/yr. X 70%= 14,460.00
4. Project Liaison: Corporal JOHN LARA
$20,657.00/yr. X 25%= 5,401.00
5. Project Crime Analyst: new position
Retirement:
Health/Dental
Lide/Disability
Work Compo
Education
Bilingual
7,440
4,440
288
1,620
1,216
1,013
6.
Project Police Records Technician:
Retirement:
Health/Dental:
Life/Disability:
Work Comp.:
new positon
4,549
4,440
288
1,382
(100%)
12,022
i
'\....,
:OTAL
$28,039
OCJP A303b
,
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BUDGET CATEGORY AND LINE-ITEM DETAIL
c-,
C. Travel
1. OCJP Required Training:
Three peop~e to attend one 3-day OCJP workshop in
Sacramento, CA.
Registration: $100 X 3
Mileage: 30c/mi.X300 miles rourid trip
Subsistence: $116 X 3 X 3
$300
90
1,044
~
'COST
$1,434
Three people to attend one 3-day OCJP workshop in
Southern, CA. 2,244
Registration: $100 X 3 300
Airfare: 200 X 3 = 600
Subsistence: 116 X 3 X 3 1,044
Car Rental: 100 X 3 = 300
2.
DatatreaveComputer Software Training at
(Levels I & II at 40 hours each)
Tuition: $2,000 X 2 =
Mileage: 168 miles X 30c/mi.
Subsistence: $116 X 10 =
San,Jose, CA
4,000
X 2 101
1,160
~ The applicant will use state travel policy.
o The applicant will us a travel policy other than the state's.
The applicant will use the written policy of
which is more / less restrictive than the state's.
(circle one)
TOTAL
.~..
OCJP A303c
5,261
8,939
_4__....~
BUDGET CATEGORY AND LINE-ITEM DETAIL
(D-:,~
D. Consultant Services
Consultant Services:
The budget account for consultant services will be used as
necessary, primarily during the research and planning phase
of the program. Fees for services rendered shall not:
exceed $50.00 per hour.
Experts and experienced individuals may be needed as
consultants during the analysis of complex or difficult
problems. Developing a superior computer solution for the
project is an example of a problem where the services of
a consultant could be utilized.
TOTAL
OCJP A303d
I -
'COST
4,500
4,500
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BUDGET CATEGORY AND LINE-ITEM DETAIL
(,;
'COST
E. Operating Expenses
1. Indirect Overhead: power, heating, air conditioning, office
space, janitorial services, and other facility related
costs.
10% X $30,000 (personnel salaries) = 3,000/yr. = 250/mo.
-0-
2. Audit : 1% X $120,000 1,200 1,200
3. Office Supplies 1,300
4. Reproducion: 500
5. Office Furniture: 800
6. Photographs: 1,000
7. File Cabinets (3) : 600
8. Telephone: 400
9. FAX Machine (hard copy paper): 1,000
TOTAL
6,800
OCJP A303e
(
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BUDGET CATEGORY AND LINE-ITEM DETAIL 'COST
F. Equipment
l. PC Workstation (#386): 2,000
2. Printer, HP, Paint Jet: 1,700
3. Graphics Software: 400
4. Scanner: 400
5. Aldus Pagemaker Software: 600
6. Printer Buffer: 500
7. Word Processor: 830
.
CATEGORY TOTAL 6,430
PROJECT TOTAL 120,000
FUND DISTRIBUTION FEDERAL STATE CASH IN-KIND
MATCH MATCH
a. Amount of Funds -0- 108,000 12.000 -0-
) . Percentage of Funds -0- 90% 10% -0-
c
( ,
"-
OCJP A303f
!
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Personal
Personal
Consultant
Travel
Operating Expenses
Equipment
TOTALS:
*
~CE OF CRIMINAL JUSTICE PLANNI~
OTHER FUNDING SOURCES
- Salaries
- Benefits
Use only the grant funds identified
-OCJP 653 (Rev. 9/91)
GRANT
FUNDS *
OTHER
FUNDS
PROGRAM
TOTAL
the preceding budget pages.
~ICE OF CRIMINAL JUSTICE PLANN~
AUDIT INFORMATION
1. The grant recipient will arrange for a financial audit/financial related audit [as
defined by the Government Auditing Standards (GAO Standards)] for each grant in
accordance with OCJP Policy. If the grant recipient receives federal funds, the
Single Audit Act of 1984, Office of Management and Budget Circulars (OMB) A-110, A-
128 or A-133 and subsequent circulars should be considered in securing the audit.
NOTE: To determine if you receive federal funds, refer to yOur grant award face
sheet, item #(8).
2. Audit reports must be completed and submitted to the Audits Division no later than
six months after the close of the grant period. Requests for time extensions of the
report due date must be submitted in writing to the Audits Division for approval.
3. The audit shall be made by an independent auditor (qualified state or local
government auditors or independent public accountants licensed by the State of
California) as defined in Chapter 3, Paragraphs 11 through 25 of the Standards for
Audit of Governmental Organizations, Programs, Activities, and Functions (GAO
Standards), promulgated by the Comptroller General of the United States (1988
revision).
4. The audit must be performed in accordance with the financial audit (finanCial
related audit) requirements of the GAO Standards published by the United States
General Accounting Office (revised 1988).
In addition, the auditor must consider provisions contained in the OCJP Program
guidelines, grant award, and the OCJP Grantee Handbook.
5. If the audit covers the entire grant period, then the CPA/Auditor must audit to the
Final Request for Funds and Report of Expenditures Form OCJp 201 submitted by the
grant recipient. If the audit does not cover the entire grant period, then the
CPA/Auditor must audit to the Form OCJP 201 which corresponds to the audit cut-off
date. The auditor should include a copy of the Form OCJP 201 which was audited.
6. Organizations which are required to procure annual single audits in accordance with
the provisions of the Single Audit Act of 1984, and OMB Circulars or who elect to
have an organization-wide audit may include the OCJP grant(s) in their single audit
or organization-wide audit. The grant recipient must ensure that all of the grant
funds are included in the audit.
For example, if a grant is funded by both federal and state funds, the auditor must
include the revenues and expenditures for both funding sources in the schedules.
The State portion of the grant cannot be excluded when preparing the financial
schedules.
7. Revenues and expenditures for each grant must be shown separately in the audit by
supplemental information. Expenditures must be reported by expenditure categories
(i.e., personal services - salaries, personal services - benefits, travel,
consultant services, operating expenses, and equipment). Each grant must be
identified by the grant award number.
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Audit Information
Page 2
.
.
If the organization secures a single audit or an organization-wide audit and the
expenditures are reported in total and not by expenditure categories, variances
between the audited expenditure categories, claimed categories (reported on form
OCJP 201), and the budgeted categories must be disclosed in the audit report for
each grant.
8. If the grant has a match requirement (cash or in-kind), the report must identify the
revenues and expenditures made to meet the match requirement in the financial
schedules or notes to the financial statements.
9. Project income generated through or as a result of the OCJP grant funded project
must be reported. Expenditures made from project income must be shown in the
financial schedule. This should be reported as a separate line in the financial
schedule and not be combined with OCJP grant payments received and OCJP grant
expenditures.
10. The grant recipient must ensure that the entire grant period is audited. If the
single audit or organization-wide audit does not include the entire grant
period, then the grant recipient is required to secure an audit covering the
remaining grant period. The remaining grant period may be included in the
organization's subsequent single audit or organization-wide audit. If by
including the remaining grant period in a subsequent audit, the audit will not
be completed and submitted to the Audits Division within six months after the
close of the grant period, the project must submit a request for time extension
(as indicated in number 2 above).
11. OCJP or its authorized representatives have access to all audit reports, audit
working papers, correspondence, or other documents related to the audit reports
and grant award.
12. Audit reports submitted by qualified state and local government auditors and
independent CPA firms are randomly selected for a quality control review of the
CPA/Auditor's working papers. The CPA/Auditor will be notified when a review
will be conducted.
13. OCJP reserves the right to perform audits or reviews of any grant award at any
time.
14. Audit programs, internal control questionnaires, and sample audit reports will
be provided by the Audits Division upon request of the project or the
CPA/Auditor.
15. If the project does not comply with the audit requirements, grant award
conditions may be placed to require the project to comply. Subsequent grant
awards may be terminated.
f
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CER FICATION FOR ADVANCE OF
OR FUNDS
1/91)
. I I
OFFIC CRIMINAL JUSTICE PLANNING .
OTE: TO RECEIVE FUNDS, A COMPLETED REPORT OF EXPENDITURES
AND REQUEST FOR FUNDS (OCJP 201) MUST BE SUBMITTED TO OCJP.
c:J City Government Agency
c:J Private nonprofit agency
Project Director
Gra:n:t??
F!pqje ~t.:'J'i t l?
[l11p~?mgntj1'1.g4g?n~Y(J! '
By signing below,
financial officer
funds:
the pr 'ect
certify he
tJ
1. Does not have a
funds; and
2. Is currently unable to pay
P1!ojectis:
'----
Financial. 9fficer
G1!antAward'Nwnber
director of the implementing agency and the
project requesting a two-month advance of grant
~ntingenCY account equal to two months of grant
outstanding debts and obligations.
County Government Agency
Public School District
Date
Date
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Form 2a
PROBLEM STATEMENT
a. Statistical Data
Total populatioQ served (see Appendix H)
(If joint application list population figures for
each' agency)
31,487
Total sworn personnel
For Sheriff's Depts., number of individuals assigned to
jail, courts, etc. cannot be included in the total number
of sworn personnel 44
Crime rate for agency's jurisdictions 2,576.3
(see Appendix H)
(If joint application list crime rates for each agency)
(Fora 2a-Statistical Data)
The City of Gilroy is located at the southern most tip of
Santa Clara County. Gilroy is a rural community with a base
population of 31,487 persons. The population consisting of 47.3%
Hispanics and 47.7% whites. Gilroy's population increases by
approximately 15,000 persons during the months of March through
October due to seasonal agribusiness workers. Gilroy is a commu-
nity surrounded by land dedicated to agriculture.
Gilroy has the lowest median household income, the largest
number of persons per household, and it has the highest crime
index rate of the 13 cities located in Santa Clara County.
Gilroy is a city in transition. A new sewage system opera-
tional in 1994 will impact growth as the present building
moratorium is lifted. Additionally, four approved, but as not
yet annexed land tracks, scheduled for development by 1995 point
to a substantial increase in population and size in the next five
years. By 1995 the City will increase in size from 10.3 square
miles to 15.0 square miles, or 50% of its present size.
The City of Gilroy anticipates a departure from its princi-
pal agribusiness industrial based economy. Gilroy is evolving
into a service oriented community as agribusiness industries
locate outside Santa Clara County.
This 'community is rapidly becoming a bedroom community to
the Silicon Valley, located 40 miles to the North, accessible by
the location of u.S. Highway 101 which borders the City of Gil-
roy.
The Gilroy Police Department must appropriately manage
police services during this time of community transition and
growth. A management approach to this transition is currently
being developed. As the demand for police services increases,
community resources are strained.
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Form 2b
PROBLEM 5~
B. Required Narrative: Answer each question separately.
* How will C-CAP impact your agency's crime problem? De-
scribe your agency's crime problem and explain in detail
how C-CAP will aid in identifying, arresting, and pros-
ecuting career criminals.
Gilroy has the highest reported crime index (2,576.3 OCJP, 1990)
rating of the thirteen cities located in Santa Clara County.
Approximately 332 persons residing in the City are, or have been
,on parole for felony violations. A burgeoning youth population
is youth gang affiliated, further taxing police resources.
Over
the last three years, (1989,1990 and the first three quarters of
1991), the Gilroy Police Department has experienced an 11% annual
increase in part one crimes.
Certain part one crimes have in-
creased significantly. For example, assaults have increased by
33%, burglaries by 20% and robberies by 21%.
Many of these
crimes are committed by persons who\are repeat offenders and who
meet the career criminal criteria.
Recently we have seen an
upsurge in crimes committed by persons who are affiliated with
local gangs and crimes committed by gang members coming to Gilroy
from neighboring communities.
Many of Gilroy's criminal offenders commit crimes in Hollister,
Morgan Hill, Watsonville, Salinas, San Jose, and in the unincor-
porated areas surrounding Gilroy. This factor increases the need
for Gilroy to establish a system for identifying and tracking
transient criminals.
Form 2 b
Page 1 of 3
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Much of the hardware and software necessary for the development
of a Crime Analysis unit is ipstalled. At the present time, the
Gilroy Police Department utilizes an automated records management
system designed by u.s. West. The software includes a records
database with report capability, a crime analysis module and a
criminal investigations management module. The department is in
the implementation stage of bringi~g u.s. WEST CAD software on
line. Both software programs reside on a DEC Microvax II mini-
computer, clustered with a DEC R4000/200 minicomputer. Connected
to the Microvax are 16 PC's and 13 terminals located throughout
the department, including the communications center. In addi-
tion, the department has acquired the Landtrak Software Program,
a geographical analysis system designed to graphically display
crime analysis data and crime trends. This program resides on a
PC connected to the Microvax.
This department has no Crime Analysis Unit (CAU) or means to ana-
lyze and disseminate, retri~vable data. The department is lack-
in9 the human resources and some hardware and software necessary
to operate a CAU. A further handicap, is the absence of a struc-
tured process for predicting crime patterns and trends for use by
patrol and in the investigations unit.
As this city approaches an era of expansion and change, it is
timely for management to assess basic operational structures.
Such an assessment is critical so that crime prediction is
facilitated, th~reby creating an environment for a "proactive
action plan" aimed at the reduction and reversal of present crime
trends.
Form 2b
Page 2 of 3
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C-CAP will enable the development of a management based assess-
ment of:
1. Present beat and reporting district structure. Possi-
ble realignment based on the addition of large land
tracks to the city and the availability of discernible
crime trends and patterns as the result of data an-
alysis.
2. The process by which data is disseminated to command
staff, assessed and analyzed for incorporation into
command decisions regarding the deployment of person-
nel in patrol and investigations.
3. Creating a liaison between the police department and
the district attorney's office. This liaison may en-
hance identification, arrest and prosecution of career
criminals.
4. Present MPO and MCI operations.
5. Line Supervisors needs and concerns in relation to the
general deployment of personnel and the assignment of
specialized enforcement teams. Determine the practi-
cal application of CAU data.
Establishing a CAU will impact Gilroy's pursuit of career crimi-
nals. Unit products will provide timely and pertinent informa-
tion to assist operational and administrative personnel.
Form 2b
Page 3 of 3
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Form 2c
PROBLEM ST.MEIIBlft'
B. Required Narrative: Answer each question separately.
* How will C-CAP improve your agency's operation effective-
ness? Explain in detail how implementing crime analysis,
managing patrol effectiveness and efficiency of your
agency.
The C-CAP Program will enable Gilroy Police Department to recruit
and acquire personnel for the development of a Crime Analysis
Unit. The CAU Staff will utilize existing and requested software
to produce geographical studies of crime patterns and trends,
identify career criminals and their associated MO's, produce
suspect information bulletins, case screening and other analyti-
cal products for distributiqn to patrol, investigations, crime
prevention and communications.
Most, importantly the CAU will serve as a valuable resource as
command staff and the C-CAP Task Force review and modify present
management structures and procedures. Anticipated growth will
necessitate a restructuring of department policy. Data gathered
as the result of CAU findings will be incorporated into this
process. C-CAP funding will allow command staff to review or
modify present policy regarding:
1. Team Policing, deployment of police personnel, including
special enforcement units when indicated. Determine how
to best utilize the team policing concept.
2. A review of policy regarding case management in the
Investigations Unit. Develop operation guidelines for
case screening.
3. Review forms and documentation of criminal activities.
4. Review current beats and reporting districts to access
the need for reconfiguration based on statistical data
provided by the geographical analysis system and other
data files.
Form 2c
Page 1 of 3
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5. Train department personnel regarding C-CAP goals,
objectives and methodology. Make information systems
"user friendly" to all authorized department personnel.
Train department personnel to use CAU information to its
fullest potential.
A CAU will enable command staff to conduct an operations analy-
sis, reviewing:
a. Calls for service and delivery.
b. Administrative activity required of patrol officers.
c. Communications link with on-line supervisors and
beat officers.
d. Deployment of officers, directing patrol assignments.
e. Prioritizing calls for service.
A CAU will provide information necessary to modify or change
present department management strategies.
At the present time
much of this information is unavailable in a readily usable form
to the Patrol Commander/Assistant Chief and his staff.
With consideration for Managing Patrol Operations, the Crime
Analyst and management staff will review reporting forms for
possible revision so that critical data can be retrieved by the
CAU for analysis. Presently, there are no consistently main-
tained files coordinating information regarding: M O's, location
and time of incident, suspect description, victim profile, etc.,
except as the result of manual perusal conducted by the Investi-
gations unit. Crime specific data is not available or routinely
utilized by the Patrol Division unless it pertains to a specific
case or incident. Regular publication and distribution of crime
specific data would enhance the operation of both patrol and
investigations. A CAU would provide standardization throughout
the agency.
The investigations unit screens cases for solvability without
automated assistance or analysis. This informal method is also
Form 2 c
Page 2 of 3
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used in determining closure of cases. A CAU would provide crite-
ria during both the screening and closure phases for
investigators. At this time, investigators are specialized by
type of crime, i.e. property crimes, sexual assault and crimes
against children, narcotics, fraud and crimes against persons.
CAU detail reports would play a key role in assisting the Inves-
tigation's Unit Supervisor as he develops a management plan for
the unit.
The Investigation's unit would appoint a court liaison, during
the first grant year. This Detective Corporal would begin work-
ing with the district attorney's office from the onset in an
effort to track career criminal cases through the system and
further develop a working relationship with the district attor-
ney's office.
The development of the long-range plan will further detail man-
agement's restructuring of the Gilroy Police Department.
Form 20
Page 3 of 3
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Form 2d 1
PROBLHH S"l"ATEMEBT
.;t.
B. Required Narrative: Answer each question separately.
* How will your agency implement the C-CAP program? Give a
brief overview of the structure of your agency (number of
individuals assigned to patrol, investigations, etc.) De-
scribe how and who will be responsible for implementing
each phase of the C-CAP program.
GILROY POLICE DEPARTMENT
Chief of Police
(Sworn Personnel: 44
Assistant Chief of Po1ice:
P~trol Sergeants :
Supervising Officers :
Patrol Officers :
Investigations
Sergeant
Corporal
Assistant Chief of Po1ice:
Administrative Sergeant
Records Supervisor
Police Records Clerk
Crime Prevention
School Resource Officer
Community Services Spec. :
Cnlllllll1nications
Communications Supervisor: 1
Non-Sworn Personnel: 22)
Operations
6 Multi-Service Officers: 4
6 Parking Enforcement : 1
22
: 1
: 1
Detectives
: 4
.
.
}Ulministration
1
1
8
.
.
.
.
1
1
Crime Prevention Tech.: 1
Dispatchers
: 12
In an effort to develop a comprehensive approach to the C-CAP
Project, the following personnel will be assigned a leadership
role during the development of the Crime Analysis unit. There
will be no charge to the Grant for the time spent by these indi-
viduals.
Project Executive Director: Chief of Police 5%
Project Director Assistant Chief of Police 15%
Project Manager . Sergeant 70%
.
Project Liaison . Corporal, Investigations 25%
.
Form 2d Page 1 of 3
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The Executive Diretltr of the project will be~sponsible for the
overall project and it's implementation, providing guidance and
direction. The Executive Director will receive quarterly reports
on C-CAP-Unit development from the Project Director.
The Assistant Chief of Police Operations (Project Director) will
convene a Steering committee who's principle responsibility will
be to develop the long-range plan for the C-CAP program by July
of 1992. This effort will detail management goals and objectives
for the term of the Grant period (42 months). The Steering
Committee will be composed of the Assistant Chief of Police
(Project Director), the Project Manager, selected Sergeants,
Supervising Officers and the Sergeant and Corporal from the
Investigations Unit.
The C-CAP Task Force will be established at the onset of the
Grant period. The Task Force will develop goals and objectives,
define duties and responsibilities and establish policy and
procedures. The Task Force will playa key role in the restruc-
turing process. The Task Force will develop strategies for
implementing project objectives with regard to MPO and MCI. The
Project Director will supervise the Task Force.
Upon completion of the long-range plan, the Project Manager will
begin to develop the CAU. The Crime Analyst and the Police
Records Technician will be recruited and hired during the initial
stages of CAU development. Project equipment and supplies will
be obtained in preparation for operation. Under the supervision
of the Proj,ect Manager, the Crime Analyst will begin developing
Crime Analyst Unit Files. The Project Manager will see that the
Form 2d Page 2 of 3
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necessary data is4llde available during thiJlttage of develop- {
mente
The Investigations Unit Corporal will be assigned as the Project
Liaison. This position is viewed as an essential element during
the early stage of project development. The Liaison will develop
a relationship with the Santa Clara County Career Criminal Prose-
cution Program. The Liaison will monitor all aspects of Career
Criminal cases referred and accepted for prosecution. When
appropriate, the Liaison will work in cooperation with Patrol,
Investigations, Parole, Probation ~nd UNET, and other user Crimi-
nal Justice Agencies.
Project Managers and Task Force members will become thoroughly
familiar with C-CAP goals, objectives and methodology. Their
leadership and support will he a key factor in the projects
success.
The Project Director will administrate the training of department
personnel in C-CAP methodology. The Project Manager will
establish training sessions and develop training curriculum with
the Crime Analyst. All user groups will receive C-CAP orienta-
tion training, as well as program training.
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Form 2d
Page 3 of 3
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Form 2e
PROBLEM STATEMENT
B. Required Narrative: Answer each question separately.
The key to a successful C-CAP project is management
commibBent. Describe the steps your agency will take to
ensure top level support throughout the entire four years of
the C-CAP program.
The City of Gilroy and the Gilroy Police Department recog-
nizes that the key to a successful C-CAP project is top-level
administration and management commitment. The City has dedicated
itself, both fiscally and philosophically, to the C-CAP/Crime
Analysis Unit Project.
The City agrees with the Office of Criminal Justice Planning
that the Career Criminal Apprehension Program is a management
philosophy. The focus is on a structured approach to the manage-
ment and integration of law enforcement services to increase the
overall effectiveness and efficiency of the organization.
Crime analysis is the basis for this process, while improv-
ing the Management of Patrol Operations (MPO) and Criminal Inves-
tigations (MCI), is the goal. By definition, to improve requires
a change from current practices. In most instances, this change
is significant and affects all segments of an agency.
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The successful and sustained implementation of a Crime
Analysis unit (CAU) requires the support of top-level administra-
tors and managers. The City and Police Department have taken,
and will take, the following actions to demonstrate it's support
and commitment to the C-CAP/CAU program:
1. LONG TERM FISCAL COMMITMENT - the City has already
given preliminary approval to permanently fund the CAU upon
termination of grant funds.
2. ORGANIZATIONAL PLACEMENT - the CAU will report direct-
ly to the Operations Chief who commands both the Patrol and
Investigation Units. The CAU will enjoy full support from top
executives and will act on their behalf.
3. PROJECT MANAGEMENT - a sworn project manager (Sergeant
level) has been dedicated (70% of time) to the project to improve
credibility and enhance the probability of success. Other key
sworn personnel have also been dedicated to the project. They
are: Chief of Police as Project Executive Director (5% of time),
Operations Chief as Project Director (15% of time), and Detective
Corporal as Project Liaison (25% of time).
4. EXECUTIVE TRAINING - top administrators and managers
will attend Office of Criminal Justice Planning seminars designed
specifically for executive personnel. Management and project
personnel will receive CCAP orientation training prior to other
department personnel to encourage buy-in.
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5. SITE VISITS - the Gilroy Police Department has hosted
two pre-grant site visits. OCJP Technical Advisory Committee
member Chief Deputy Chuck Foster from the Montery County Sher-
iff's Office and Senior Crime Analyst Linda L. Peters from the
Santa Cruz County Regional Crime Analysis unit have met with the
Chief and project staff. Both offered valuable input on how to
enhance the long-term success of our CCP/CAU project.
6. PHYSICAL PLACEMENT - a room has been selected for the
CAU that is highly visible and provides easy access to all user
groups.
7. USER GROUP NEEDS - top administration, managers, and
project personnel will identify and include user groups in the
needs assessment phase. A feedback loop will be established that
includes user groups.
8. MARKETING - the need for credibility of the CAU is
essential for success. Both formal and informal organizational
leaders will be on a steering committee to enchance the probabil-
ity of organizational acceptance and assist in developing unit
credibility.
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Form 2 f
PROBLEM STATEMENT
C. Optional Narrative: Answer each question separately. You
will receive additional points for each question answered. You
do not have to answer these optional questions.
Do you plan on networking with other agencies and sharing
crime analysis information (either manually or automated)?
Describe how this network will operate. Specifically what infor-
mation will be shared, how will this process work and who will
coordinate the effort.
Gilroy is a geographically isolated agribusiness community.
As a result of this isolation, the criminal justice agencies
operating in the Gilroy area have formed close working relation-
ships.
Many agencies use the Gilroy Police Department as either
an official or unofficial South Santa Clara County sub-station.
These already networking agencies have been informed of
Gilroy's intent to apply for this Office of Criminal Justice
Planning (OCJP) grant, and implement if funds are allocated, a
Career Criminal Apprehension Program (CCAP) and Crime Analysis
unit (CAU). All agencies are excited and committed to the goals
of such a project.
All significant criminal justice agencies functioning in the
Gilroy area have signed Operational Agreements demonstrating
their commitment to this CCAP/CAU project. Agencies signing
agreements with the Gilroy Police Department include:
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Santa Clara County District Attorney's Office Career
Criminal Project
Santa Clara County Sheriff
Federal Bureau of Investigation
California Highway Patrol
California State Department of Corrections, Parole and
Community Services Division.
Santa Clara County Juvenile Probation Department
Unified Narcotic Enforcement Team (UNET) representing:
Santa County Sheriff
San Benito County Sheriff
California Highway Patrol
Hollister Police Department
Morgan Hill Police Department
Gilroy Police Department
As a group, the above agencies intend to meet monthly to
exchange
information regarding crime patterns
and
career
criminals.
Project staff will be readily available to the
agencies for service provision through crime summaries, wanted
person bulletins, and crime series/patterns bulletins.
Agencies
will be encouraged to provide information to be included in the
Gilroy CAU work products.
Initially, the networking of information between agencies
will occur manually by exchanging hard copy documents, FAX trans-
missions, and verbal exchanges.
A project goal is to explore
more efficient automated links between the various agencies.
The networking with other agencies and the sharing of crime
analysis information will be coordinated by the Project Manager.
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Information will be collected on a monthly basis from par-
ticipating agencies to determine movement of sex, arson, and
narcotic registrants, parolees, probationers, and specifically
career criminals.
Several of the networking relationships will be more
extensive than others. For example, working with the District
Attorney's Office to explore the feasibility of an automated
tracking of career criminals and felony arrests will be a top
priority.
The feasibility of linking automated systems will be stud-
ied. It is anticipated that linkage will be possible by the
purchasing of linkage hardware and software from CCAP funds
during the second and third grant years.
Lastly, the Gilroy Police Department intends to establish
close working relationships with neighboring law enforcement
agencies--specifically, Hollister Police Department (20 miles
East of Gilroy) in San Benito County, Watsonville Police Depart-
ment (15 miles West of GIlroy) in Santa Cruz County, Salinas
Police Department (25 miles South of Gilroy) in Monterey County,
and Morgan Hill Police Department (10 miles North of Gilroy).
Gilroy is experiencing an increase in the number of persons
arrested for major felonies (murder, attempted murder, robbery,
burglary, and aggravated assaults) who reside in the above ci-
ties. Three of these neighboring cities (Morgan Hill, Salinas,
and Watsonville) already have functioning Crime Analysis units.
Our goal is to first establish manual exchanges of CAU work
products and then explore automated links.
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Form 3a
PROGRAM OBJECTIVE
Objective: Establish a policy statement for implementing C-CAP
It is required that a C-CAP Executive Task Force, as specified in
the guidelines, be established and that the task force meet
quarterly. The members of the C-CAP Executive Task Force are to
be indicated on Form 13, titled Required Components.
A. Measures
1. Indicate the proposed meeting dates for the C-CAP
Executive Task Force
July '92 October '92 Febuary '92 June '92
2. Asst. Chief Vern Gardner (Project Director) and
Sergeant Lanny Brown (Project Manager) will be re-
sponsible for defining the duties and responsiblit-
ies of the C-CAP Executive Task Force.
3. Asst. Chief Vern Gardner (Project Director) and
Sergeant Lanny Brown (Project Manager) will be
responsible for defining the parameters for establ-
ishing policy and procedures for implementing the
C-CAP program. September 1, 1992 the policy state-
ment, when completed must be forwarded to OCJP.
4. Indicate below any user groups your agency proposes
to establish to assist in implementing the C-CAP pro-
gram. Briefy describe each group's responsiblities.
A complete listing of members and responsibilities of
each user group during the grant period must be fore-
warded to OCJP.
User Groups
1. Executive Staff: Chief, Assistanct Chief of Operations
Assistant Chief of Administration
2. Middle Management:
a. Sergeants, Watch Commanders
b. Sergeant, Investigations
c. Supervisor, Records
3. Operational Personnel:
a. Corporals
b. Detectives
c. Officers
d. Community Service Officers
e. Police Records Clerks
4. Outside Criminal Justice Agencies:
Those outside agencies signing Operational Agreements
(see Form 10) and other networking agencies.
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Form 3b
PROGRAM OBJECTIVES
B. Describe the methods by which the objective will be achieved.
The individual user groups will identify the groups
general needs. Those needs identified will serve as a guide to
product development. Implementation will require a system for
feed-back to the CAU.
Each user group will require various products and each
product will be used by several user groups. Products may be
modified in several ways to insure that a specific user group
receives adequate information.
A needs assessment will determine analysis products and
distribution. Summary information will then be used in develop-
ing strategic planning for the user groups. The Crime Analyst
will assist in conducting the needs assessment. In the early
developmental stages, this contact with individual user groups
will influence the general acceptance and credibility of the CAU.
CAU product will provide department-wide and unit specific
information for long-range planning, as well as tactical informa-
tion for operational planning.
Individual user groups will provide feedback to the CAU
staff. This return of information will be a key component in the
project.
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Form 4a
PROGRAM OBJECTIVE
Ojective: Establish a Crime Analysis Unit (CAU)
The core of the first year of C-CAP is the establishment of a
crime analysis unit and products. Therefore it is very important
that CAU staff be hired and office space and equipment obtained
as quickly as possible. Agencies interested in starting crime
analysis can obtain the publication "Establishing a Crime Analy-
sis Unit" from OCJP.
A. Measures
1. Operations Chief Verne Gardner, Project Director and
Sergeant Lanny Brown,project Manager, will be responsi-
ble for selecting CAU staff. Project staff will be
hired by August 1, 1992.
Upon notification of C-CAP funding, project staff will
assist the City of Gilroy Personnel Department in initiating the
recruitment process for the position of Crime Analyst, and Police
Records Technician.
It is our desire to have project staff on
board in the early developmental stages of the CAU.
The project Director and Manager will assist Personnel in
developing the job description, and job announcement for distri-
bution and recruitment. The Personnel Manager will follow estab-
lished City hiring practices during this phase.
In keeping with city practices, the applications will be
screened. The top 10 candidates will be invited to attend an
oral board. This board will consist of project staff, and per-
sonnel from other cities who successfully operate CAU programs.
TIME LINE
Application Process
Selection of Oral Board Applicants
Oral Boards Conducted
Backgrounds
Notification of Hiring
Hire
Jan.-Feb.
March
April
May
June
July-Aug.
1992
1992
1992
1992
1992
1992
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Form 4b
PROGRAM OBJECTIVE
2. Project Manager, Sergeant Lanny Brown will be resonsible for
identifying and obtaining office space and equipment. Office
space will be obtained by July 1, 1992.
Briefly describe the process involved in identifying and
obtaining office space and equipment. Provide a proposed
timeline for completing all activities involved in meeting this
objective.
Office space for a Crime Analysis Unit was dedicated during
the remoding of GPD in 1990. The space is centraly located and
accessable to all department user groups. This presently vacant
space is large enough to comfortably house the CAU and two com-
plete automated work stations, files and storage.
Requested work stations and equipment will be ordered and
installed upon acceptance by OCJP of the long-range plan. The
CAU will be operational by August of 1992.
TIMELINE
Dedicated Office Space
Equipment (ordered)
Office Furniture (workstations)
Equipment (installed)
completed
July 1992
July 1992
August 1992
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Form 5a
'PROGRAM OBJEC"1'IVE
Objective: Train all pe~sonnel in concepts and techniques of
C-CAP.
During the Crime Analysis Phase, training must be provided to
departmental personnel on such topics as: Overview of C-CAP,
Role of the Crime Analysis Unit, Introduction to Managing Patrol
Operations, Introduction to Managing Criminal Investigations, and
Definition of a Career Criminal. These introductory classes may
be combined into one course. An evaluation of each training
session, plus be maintained at the agency and available for
review by OCJP Staff.
A. Measures
Complete the following for training to be conducted during
the grant period:
1. Number of courses scheduled and Dates (if known):
1
Location of training:
Gilroy Police Department
Length of each course (hrs):
2. hours
Type of students and number trained
(i.e. patrol, detectives, clerks):
28 Patrol, ! Detectives, 8 Serqeants, 2 Corporals,
~ Records, 1 Crime Preventions
2. Role of the Crime Analysis unit and its functions:
Number of courses scheduled and dates (if known)
2
Location of training:
Gilroy Police Department
Length of each course (hrs):
Type of students and number trained
(i.e. patrol, detectives, clerks):
28 Patrol, ! Detectives, ~ Records, 1 Crime Preventions,
~ Serqeants, 2 Corporals
1 hours
3. Introduction to Managing Patrol Operations:
Number of courses scheduled and dates (if known):
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Form 5b
PROGRAM OBJECTIVE
Location of Training:
Gilrov Police Department
Length of each course (hrs):
.! hours
Type of students and number trained
(i.e. patrol, detectives, clerks):
28 Patrol, ~ Sergeants, 1 Corporals, 1 Records
4. Introduction to Managing Criminal Investigations
Number of courses scheduled and dates (if known):
z
Location of training:
Gilroy Police Department
Length of each course (hrs):
1 hours
Type of students and number trained
(i.e. patrol, detectives, clerks):
1 Detectives, 1 Corporal, 1 Serqeant, 1 Records
5. Definition of a Career Criminal:
Number of courses scheduled and dates (if known):
1
Location of training:
Gilroy Police Department
Length of each course (hrs):
Z hours
Type of students and number trained
(i.e. patrol, detectives, clerks):
28 Patrol, 4 Detectives, ~ Serqeants, 9 Records
6. Other training (please list) and include information on
number of courses scheduled, tentative dates, length of
each course, location of training, and students (plus
number) to be trained:
Proiect personnel and Task Force members will receive
C-CAP orientation training prior to other department
personnel. Their commitment and comprehension level
will enhance department "buv-in".
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Form 5c
PROGRAM OBJECTIVE
B. Describe the methods by which the objectives will be Achieved.
The Project Manager will work with administration,
ment, user groups, and CAU personnel to develop the
training components involved in developing a comprehensive C-CAP
project.
The Executive Director (Chief of Police) requests that
project personnel and Task Force members receive C-CAP orienta-
tion training at the earliest possible date (July). As the CAU
develops, management's endorsement will playa key factor in
determining the unit's credibility in the organization.
All project staff will successfully complete a POST approved
course of instruction from the California Department of Justice
in the application of crime analysis techniques.
A comprehensive training program will include all management
staff, patrol, investigations, records and crime prevention.
Four of the five training components of the project will be
presented to personnel during the team policing shift overlap
periods on Mondays, Fridays, and Saturdays. This will enable all
patrol, records and line supervisors to receive training.
The training sessions will be conducted by crime analy-
sis practitioners, consultants and DOJ instructors.
instruction will be by lecture, demonstration, visual
practical exercise. Training curriculum will meet
learning objectives.
manage-
various
Course
aids and
specific
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Form 6a I
PROGRAM OBJECTIVE
Objective: Provide CAU services in a timely manner.
Consult the Program Guidelines for additional information on
crime analysis services, products and files.
A. Measures
1. Indicate the date that files will created or improved.
Briefly describe how these files will be developed and
who will be responsible for this task. If files already
exist and meet program needs, enter "E" in column 1 and
describe the files in Section B.
File Created .(g.l Automated 1M Date
Improved ill ~ Manual l.Ml. Completed
or Exist fil
Offense E-I ~ 8-92
Suspect E-I ~ 8-92
Career criminal/
known offender 1. ~ 8-92
Modus operandi E-I ~ 8-92
Geography 1. A 8-92
Warrant/arrest
information ~ ~ 8-92
Stolen/suspect
vehicle E-I ~ 8-92
Field interview E-I ~ 8-92
Others (list) MCI ~ 8-92
Solvability ~ ~ 10-92
Alert Comment ~ ~ 10-92
2. List the projected recipients of crime analysis products
along with the frequency of distribution (i.e. daily,
weekly, etc). This is a suggested list only.
Type:
Frequency of
Distribution
Recipients
Daily Crime Information
Bulletin
Daily
Patrol, C.H.P,
Investiqations,
Sheriffs Dept.
Form 6a Page 1 of 3
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Type:
.
Frequency of
Distribution
Recipients
.
Crime Series/
Pattern Bulletin
Patrol, C.H.P.,
Investiqations,
Crime Prevention,
Sheriff
Weekly
Wanted person/
Known Offender
Bulletin
Monthly
Patrol, C.H.P.,
Investiqations,
Crime Prevention,
Sheriff
Crime Summary Report
Weekly
Manaqement,
Investiqation,
Crime Prevention,
Patrol
Investigative Leads
Investigations,
Patrol
Monthly
Special Reports
(list types)
Quarterly
O.C.J.P.,
Task Force,
Exec. Dir. C-CAP
Staff
Quarterly request form developed by October. 1992 and
in use by December. 1992 to capture requests for Crime
Analysis unit products and services. These forms must
be maintained at the agency and available for review by
OCJP Staff.
4. Feedback form developed by October 1992 and in use by
October. 1992 to track results of crime analysis ser-
vices. These forms must be maintained at the agency and
available for review by OCJP Staff.
B. Describe the methods by which the objective will be
achieved. Double-space your response and attach an addi-
tion page if needed.
At the present time, Gilroy Police Department's automated system
exceeds the department's capacity to create usable CAU products.
There is a lack of human resources and knowledge available to
collect, analyze and produce CAU products.
All files will be created or improved as the result of the Execu-
tive Task Force evaluating and prioritizing CAU file needs. This
task will be completed in the early stages of grant development
with the cooperation of project staff.
Form 6a Page 2 of 3
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The CAU will provide programming skills necessary to create a
retrieval process of existing data files for analysis.
Exiting files require improvement. The Crime Analyst will im-
prove all existing files (i.e. offense, suspect, modus operandi
and geographic files. Project staff and the Task Force will
develop new policy and procedures in an effort to provide project
staff with early receipt of and access to this information.
The CAU will create and modify solvability and alert comment
files. An evaluation of the solvability factoring files will be
conducted to determine case investigation priorities and follow
up assignments. The alert command files will be reviewed and
updated by the PRC to assist in identification of career crimi-
nals and their locations and addresses. The creation of these
files will be a project priority.
The CAU will dev~lop forms and formats for the various required
reports and written reports. The CAU will create a distribution
system, i.e., E-mail, bulletins, geographical mapping and group
presentations.
The CAU will create a needs assessment form that requests
specific analysis information requirement from each user group.
This form will identify a format or a means of assimilating data
available.
Form 6a
Page 3 of 3
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Form 7a
PROGRAM OBJECTIVE
Objective: Identify career criminals.
A. Measures:
1. Sergeant Lanny Brown, the Project Manager, will coordinate
the establishment of information sources to contact, to assist in
identifying career criminals.
Briefly describe the activities that will be completed in meeting
this objective.
The establishment of usable and reliable information sources
to assist in identifying career criminals is an essential compo-
nent of this project. As such, all possible sources of informa-
tion will be identified and examined.
This will be accomplished
through a process of involving all those who use and/or operate
the CCAP/CAU project.
For example, the Task Force members (listed on Form 13) will
brainstorm all possible information sources and their potential
application to the project--specifically, their usefulness in
identifying career criminals. Steering Committee members (not
yet selected) will also be consulted.
Additionally, all planned user groups will be asked for
their input concerning information sources.
Both departmental
and outside networking criminal justice agencies (refer to Form
10) will be involved in the process.
Once all possible sources of information are identified, CAU
staff and the Task Force members will critically evaluate the
sources for functional application and inclusion in the project.
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2. Sergeant Lanny Brown, Project Manager, will be responsible
for coordinating the development of procedures for identifying
and tracking career criminals.
Briefly describe the activities involved in meeting this
objective. Specifically describe who will be responsible for
identifying career criminals, how the career criminal files will
be maintained, and how will officers and the district attorney be
notified if a suspect is a career criminal.
The developing of procedures for identifying and tracking
career criminals will be a process that involves many persons.
Those involved will include: CAU staff, Department Administra-
tors and Managers, Task Force members, Steering Committee mem-
bers, intra-departmental user groups, and outside criminal jus-
tice agencies networking with the project. As described above,
procedures will be brainstormed. All options will be considered.
The role of the District Attorney's Career Criminal Project
staff will be critical. Having coordinated similar CCAP/CAU
projects with other law enforcement agencies, their advice and
suggestions will be very valuable and most probably implemented.
Once criteria and procedures have been established, the
daily responsibility for identifying career criminals will be a
joint and coordinated effort between CAU staff and the Detective
Corporal who is the project liaison with the District Attorney's
Office.
The career criminal files will be manually stored and main-
tained.
Once our CAU automated system comes on line, the files
will also be stored in our computer.
Officers and other CAU users will be notified about career
criminals by publication of CAU work products such as watch
bulletins. The district attorney will be notified via automated
links and personally by the Project Liaison (Detective Corporal).
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Form 7b
PROGRAM OBJECTIVE
Objective: Review and enhance accomplishments of Year 1.
A. Measures
Briefly describe your proposed review process and the activities
that will be completed in meeting this objective.
Our proposed review process will occur in two phases.
First, we will implement an on-QoinQ review process. This will
enhance our ability to make necessary program adjustments in a
timely manner and are "on track" in meeting our objectives.
This on-going review process will include the following
activities: early development and implementation of feedback
forms allowing users and operators to provide timely input, each
meeting of the Task Force will include a program review compo-
nent, and soliciting verbal input from all persons desiring to
critique the project.
Secondly, a formal review process will be developed and
started in April of 1993. We will seek the advice of OCJP TAC
member Chief Deputy Chuck Foster of the Monterey County Sheriff's
Department to assist us is developing this formal review process.
We project that the formal review process will include
activities such as: written surveys being distributed to all
users and operators of the program, assessment of whether objec-
tives were met (if not met, why not?), and soliciting input as to
how to proceed into Year 2 of the CCAP/CAU project.
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Form 8
WORK SCHEDULE/TlMELINE
Use a char~ or ~imeline ~o show ~he specific scheduls of each ~ask de-
scribed in ~he objec~ives and ae~ivi~ies and planned eomple~ion da~es.
PRE-FUNDING:
1. Hiring Process for
CAU Personnel
2. Form Steering
Committee
3. Long-Range Plan
Developed (90 days)
4. Establish Exec.
Task Force
5. Project Staff
Training
1992
Jan Feb Mar Apr Mav Jun
X------------X
X------------X
X--------X
X------------X
X---------X
************************************************************************
************************************************************************
15.
16.
17.
18.
19.
20.
21.
FUNDING:
6.
7.
Hire CAU Staff
CAU Training
(Datatreave, DOJ,
OCJP, Site visits)
Project Staff
Training
Office Equip.
Computer
Equipment
Task Force Mtgs.
Train All
CAU Files
Review Existing
Forms
Liaison W/DA
Develop Forms
Quarterly Rpts.
Multi-Agency Mtgs.
Develop CAU Products
Distribute CAU
Products
Project Evaluation
and Review
8.
9.
10.
11.
12.
13.
14.
1992 1993
Jul Auq Sep Oe~ Nov Dee Jan Feb Mar ADr May Jun
x
X----------------------------------------X
X--------------------------------------------X
X----X
X------------X
X X X X X
X------------------------------------X
X-------X
X------------X
X--------------------------------------X
X-----------------X
X X X X X
X X X X X X X X X X X X
X------------------------------------X
X-------------------X
X-------X
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Form 9
ORGANIZATIONAL/STAFFING CHART
Provide an organizational chart which shows the relationship
between project staff, administrative staff and the other
functions of the department. Also, describe where the crime
analysis unit is or will be located in the ,organization.
GXLROV POLICE DEPARTMENT
PROPOS TED ORGANIZATIONAL CHART
CH:lEF
OF
POL:l Cl>:
ASST. CH:lEF
SUPPORT SERU:lCES
ASST. CH:lEF
OPERAT:lONS
,ADM:lN SERGEANT
'C.A.U. TRNG
...cax 3CiJX
PATROL
UN:lT
:lHUEST:lGAT:lOHS
UH:lT
RECORDS
UH:lT
The organizational placement of the Crime Analysis unit (CAU)
will be directly below the Assistant Chief in charge of the
Operations unit. The Operations Chief commands both the Patrol
and Investigation units and will function as the CAU Project
Director. The Project Manager, and CAU staff, will answer di-
rectly to the Operations Chief.
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Form 10
WORKING RELATIONSHIPS
Applicants must provide evidence of effective working relation-
ships with other agencies necessary for the operation of this
project. Explain the information exchange process, the
effort/services provided, and the roles of each agency.
The criminal justice agencies operating in the Gilroy area
curre~tly enjoy close working relationships. Criminal justice
agenc1es functioning in South Santa Clara County are geographi-
cally isolated. Due to this isolation, many agencies use the
Gilroy Police Department as either an official or unofficial
South Santa Clara County sub-station.
All significant criminal justice agencies functioning in the
Gilroy area have signed Operational Agreements demonstrating
their commitment to this CCAP/CAU project. As evidence of these
effective working relationships, signed Operational Agreements
immediately follow this form. Agencies signing agreements with
the Gilroy Police Department include:
* Santa Clara County District Attorney's Office Career
Criminal Project
* Santa Clara County Sheriff
* Federal Bureau of Investigation
* California Highway Patrol
* California State Department of Corrections, Parole and
Community Services Division.
* Santa Clara County Juvenile Probation Department
* Unified Narcotic Enforcement Team (UNET) representing:
Santa County Sheriff
San Benito County Sheriff
California Highway Patrol
Hollister Police Department
Morgan Hill Police Department
Gilroy Police Department
As a group, the above agencies intend to meet monthly to
exchange information regarding crime patterns and career crimi-
nals. Project staff will be readily available to the agencies
for service provision through crime summaries, wanted person
bulletins, and crime series/patterns bulletins. Agencies will be
encouraged to provide information to be included in the Gilroy
CAU work products.
Initially, the networking of information between agencies
will occur manually by exchanging hard copy documents, FAX trans-
missions, and verbal exchanges. A project goal is 'to explore
more efficient automated links b~tween the various agencies.
Information will be collected on a monthly basis from par-
ticipating agencies to determine movement of sex, arson, and
narcotic registrants, parolees, probationers, and specifically
career criminals.
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Operational Agreement
This Operational Agreement stands as evidence that the Gilroy
Police Department and the Santa Clara County District Attorney
intend to work together toward the mutual goal of providing
maximum available assistance for crime victims residing in the
City of Gilroy. The agencies believe that implementation of the
Career Criminal Apprehension Program proposal as described herein
will further this goal. To this end, each agency agrees to
participate in the program, if implemented, by
coordinating/providing the following services:
The Gilroy Police Department's project will closely coordinate
the following services with the Santa Clara County District
Attorney through:
Project staff being readily available to the Santa
Clara County District Attorney for service provision
through prosecution and sentencing.
Regularly scheduled meetings monthly, or more often as
needed, between Kathryn B. Turner, DDA and Career
Criminal Project Director for the Santa Clara County
District Attorney's Office, or her designee, and the
Gilroy Police Department's C-CAP Coordinator to discuss
strategies, time tables and implementation of mandated
services.
Specifically: the C-CAP Crime Analyst will develop a
tracking procedure for felony arrests, and track each
case from arrest to sentencing. The procedure will be
coordinated with the Santa Clara County District
Attorney's Office.
Explore the feasibility of an automated tracking of
career criminals and felony arrests.
Identify career criminals so they get special attention
throughout the prevention, apprehension and vertic Ie
prosecution process.
We, the undersigned, as authorized representatives of
Police Department and the Santa Clara County District
hereby approve this document.
Alh
the Gilroy
Attorney do
ROY
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'j~:;1f~ f5 ,-~,
KATHRYN B. TURNER, DDA
Career Criminal Project Director
Santa Clara County District
Attorney's Office
Date: J ~.I, U ! 11
Date:
/;1- ~- 9/
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Operational Agreement
This Operational Agreement stands as evidence that the Gilroy
Police Department and the Santa Clara County Sheriff's Department
intend to work together toward the mutual goal of providing
maximum available assistance for crime victims residing in the
City of Gilroy. The agencies believe that implementation of the
Career Criminal Apprehension Program proposal as described herein
will further this goal. To this end, each agency agrees to
participate in the program, if implem~nted, by
coordinating/providing the following services:
The Gilroy Police Department's project will closely coordinate
the following services with the Santa Clara County Sheriff's
Department through:
Project staff being readily available to the Santa
Clara County Sheriff's Department for service provision
through crime summaries, wanted person bulletins, and
crime series/patterns bulletins.
Specifically the agencies will exchange information
regarding crime patterns and career criminals.
We, the undersigned, as authorized representatives of the Gilroy
Police Department and the Santa Clara County Sheriff's Department
do hereby approve this document.
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Sheriff
Santa Clara County Sheriff
Date: /c2- tj- 9/
Date:
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Operational Agreement
This Operational Agreement stands as evidence that the Gilroy
Police Department and the Federal Bureau of Investigation intend
to work together toward the mutual goal of providing maximum
available assistance for crime victims residing in the City of
Gilroy. The agencies believe that implementation of the Career
Criminal Apprehension Program proposal as described herein will
further this goal. To this end, each agency agrees to partici-
pate in the program, if implemented, by coordinating/providing
the following services:
The Gilroy Police Department's project will closely coordinate
the following services with the Federal Bureau of Investigation
through:
Project staff being readily available to the Federal
Bureau of Investigation for service provision through
crime summaries, wanted person bulletins, and crime
series/patterns bulletins.
Specifically the agencies will exchange information
regarding crime patterns and career criminals.
We, the undersigned, as authorized representatives of the Gilroy
Police Department and the Federal Bureau of Investigation do
hereby approve this document.
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saki
of olice
of Gilroy
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Operational Agreement
This Operational Agreement stands as evidence that the Gilroy
Police Department and the California Highway Patrol intend to
work together toward the mutual goal of providing maximum avail-
able assistance for crime victims residing in the City of Gilroy.
The agencies believe that implementation of the Career Criminal
Apprehension Program proposal as described herein will further
this goal. To this end, each agency agrees to participate in the
program, if implemented, by coordinating/providing the following
services:
The Gilroy Police Department's project will closely coordinate
the following services with the California Highway Patrol
through:
Project staff being readily available to the California
Highway Patrol for service provision through crime
summaries, wanted person bulletins, and crime
series/patterns bulletins.
Specifically the agencies will exchange information
regarding crime patterns and career criminals with the
focus being grand theft auto cases.
We, the undersigned, as authorized representatives of the Gilroy
Police Department and the California Highway Patrol do hereby
approve this document.
~~
ROY . S~SAKI
Chief of Police
City of Gilroy
...
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Captain
California Highway Patrol
Date: /:2,.. 6-:'-~
Date: /~.. S" q J
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Operational Agreement
This Operational Agreement stands as evidence that the Gilroy Police Department
and the State Department of Corrections, Parole and Community Services Division,
intend to work together toward the mutual goal of providing maximum available
assistance for crime victims residing in the City of Gilroy. The agencies
believe that implementation of the Career Criminal, Apprehensions Program proposal
as described herein will further this goal. To this end, each agency agrees to
participate in the program, if implemented, by coordinating/providing the following
services:
The Gilroy Police Department's project will closely coordinate the following
services with the State Department of Corrections, Parole and Community Services
Division through:
Project staff being readily available to the State Department of
Corrections, Parole and Community Services Division for service
provision through crime summaries, wanted person bulletins, and
crime series/patterns bulletins.
Specifically the agencies will exchange information regarding
crime patterns and career criminals.
we, the undersigned, as authorized representatives of the Gilroy Police Department
and the State Department of Corrections, Parole and Community Services Division,
do hereby approve this document.
~Jt. /W ~I--"A/
J .~~6NES'>- /Fn
Supervising Parole Agent III
For: Sally Swanson, Field Admin.
State Dept. of Corrections
Parole & Community Services Division
Date:
Date:
J..:< -JLJ- 9/
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operational Agreement
This operational Agreement stands as evidence tha~ ~he Gil~oy
police Department and the Santa Clara County Juvenile Probation
department intend to work together toward the mutual goal of
providin9 maximum available assistance for crime viotim. residing
in the c~ty of Gilroy. The agencies beli~v~ that implementation
of the Career Criminal APprehension Program proposal as described
herein will further this goal. To this end, each Agency agrees
to participate in the proqram, if implemented, by
coordinating/providing the following services:
The Gilroy Poliee Department's projeot will closely coordinate
the following services with the Santa Clara County Juvenile
Probation Department through:
Project staff being readily available to the Santa
Clara County Juvenile Probation Department for service
provision through crime summaries, wanted person
bulletins, and crime seriee/patterns bulletins.
Speoifically the agencies will exchange information
regarding crime patterns and career criminals.
We, the undersigned, ae authorized representatives of the Gilroy
Police Department and the Santa Clara County Juvenile Probation
Department do hereby approve this document.
~~#'~
PETE SILVA
Chief Probation Officer
Santa Clara Co. Juvinile Probation
Datel /;2-'1-9/
Date:
I~~:J.-/~/
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Operational Agreement
This Operational Agreement stands as evidence that the Gilroy
Police Department and the Unified Narcotic Enforcement Team
(U.N.E.T.), representing Hollister P.D., Gilroy P.D., Morgan Hill
P.D., California Highway Patrol, Santa Clara County Sheriff, and
San Benito County Sheriff, intend to work together toward the
mutual goal of providing maximum available assistance for crime
victims residing in the City of Gilroy. The agencies believe
that implementation of the Career Criminal Apprehension Program
proposal as described herein will further this goal. To this
end, each agency agrees to participate in the program, if imple-
mented, by coordinating/providing the following services:
The Gilroy Police Department's project will closely coordinate
the following services with the Unified Narcotic Enforcement Team
through:
Project staff being readily available to U.N.E.T.
personnel for service provision through crime
summaries, wanted person bulletins, and crime
series/patterns bulletins.
Specifically the agencies will exchange information
regarding crime patterns and career criminals with the
focus being narcotic violation cases.
We, the undersigned, as authorized representatives of the Gilroy
Police Department and the Unified Narcotic Enforcement Team do
hereby approve this document.
""
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Date: Ij-/~-91
Date: \A.-\:l_Ol\
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aUATION COMPLIANCE ASSURANCE .
By signing this page, project staff agree to participate in the evaluation of
the C-CAP program by complying with the reporting requirements of OCJP.
Minimally, this includes submitting quarterly progress reports and other data
designated as necessary by OCJP.
Indicate the name, title and telephone number of the person who will be
responsible for maintaining the records.
ROY M. SUMISAKI
Name
CHIEF OF POLICE
Title
(408) 848-0310
Area Code) Telephone Number
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Fo~ 12
PLAN FOR ASSUMPTION OF COSTS
The City of Gilroy is committed to providing the highest quality
of police services possible to the citizens of Gilroy. Demon-
strating this commitment, City Council has enacted resolution 91-
72 agreeing to provide matching funds for this Career Criminal
Apprehension Program and Crime Analysis Unit.
The objective of this program is to implement and embed within
our criminal justice system a pe~anent crime analysis career
criminal apprehension capability. It is, therefore, our inten-
tion to retain the program and continue its funding after grant
funding has expired.
The Chief of Police has already asked for and obtained from the
City Administrator preliminary approval to permanently fund the
Crime Analysis unit upon termination of grant funds.
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REQUIRED COIIPOREII'.rS
Form 13
* Applicant agrees to dedicate sufficient personnel resources to
the preject to ensure achievement to project goals.
* Applicant's agency has crime prevention capability.
* Applicant will establish a C-CAP Executive Task Force as spec-
ified in the C-CAP Program Guidelines. This task force will
meet, at a minimum, quarterly and consist of the following
personnel:
Name Title
Vern Gardner Asst. Chief of Police
(Project Director)
Lanny Brown Sergeant
(Project Manager)
Dan Crumrine Sergeant, Investigations
John Lara Corporal, Investigations
(Project Liaison)
Greg Giusiana Sergeant, Training Mgr.
Mark Good Sergeant, Patrol
Sandra Lee Records Supervisor
Deputy District Attorney, unassigned
Career Criminal Prosecution
Telephone Number
(408) 848-0300
(408) 848-0300
(408) 848-0300
(408) 848-0300
(408) 848-0300
(408) 848-0300
(408) 848-0300
(408) 299-7400
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Signature, Project Director
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I, SUSANNE E. STEINMETZ, City Clerk of the City of Gilroy, do
hereby certify that the attached Resolution No. 91-72
is an original
resolution, duly adopted by the Council of the City of Gilroy at a special
meeting of said Council held on the 2nd
day of _--"p~~embe_~ ' 1991_ '
at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the
19 91.
Official Seal of the City of Gilroy this
day of
~~!d
City Clerk of the City of
(Seal)
3rd
December
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