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Resolution 1994-47 RESOLUTION NO. 94 - 47 RESOLUTION OF THE COUNCIL OF THE CITY OF GILROY APPROVING THE APPLICATION AND THE PROJECT AGREEMENT FOR A GILROY IN TRANSITION: MANAGING THE FUTURE OF POLICE SERVICES GRANT THROUGH THE CAREER CRIMINAL APPREHENSION PROGRAM. WHEREAS, the Council of the City of Gilroy desires to undertake a certain project designated: Gilroy in Transition: Managing the Future of Police Services Grant to be funded in part from funds made available through the Career criminal Apprehension Program administered by the Office of Criminal Justice Planning (hereafter referred to as OCJP). NOW, THEREFORE, BE IT RESOLVED that the City Administrator of the City of Gilroy is authorized, on its behalf to submit the attached proposal to OCJP and is authorized to execute on behalf of the City Council the attached Grant Award Agreement including any extensions or amendments thereof. BE IT FURTHER RESOLVED that the applicant agrees to provide all matching funds required for said project (including any amendment thereof) under the Program and the funding terms and conditions of OCJP and that the cash match will be appropriated as required. IT IS AGREED that any liability arising out of the performance of this Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and OCJP disclaim responsibility for any such liability. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body. PASSED AND ADOPTED this 20th day of June, 1994, by the following vote: AYES: COUNCILMEMBERS: GILROY, MORALES, ROGERS, ROWLISON, VALDEZ and GAGE, NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: KLOECKER AP~~~j,~ Mayor ~anw/? 6ft. . / City Clerk ~ RESOLUTION HO. 94 - 47 I, SUSANNE E, STEINMETZ, City Clerk of the City of Gilroy, do hereby certify that the attached Resolution No. 94-47 is an original resolution, duly adopted by the Council of the City of Gilroy at a regular meeting of said Council held on the 20th day of June , 19...2L, at which meeting a quorum was present. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this 21st day of June ,1994. A~~~ .~rk of the City of Gilr~ (Seal) OFFICE OF CRIMINAL JUSTICE PLANNING GRANT AWARD FACE SHEET OCJP A301 The Office of Criminal Justice Planning, hereafter designated OCJP, hereby makes a grant award of funds to the following Administrative Agency (1) City of Gilroy hereafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award. (2) Implementing Agency Name Gilroy Police Department Contact Shelly A. Milliman Address 7370 Rosanna St., Gilroy, CA 95020 Telephone (408 ) 848-0337 (3) Project Title (60 characters maximum) Gilroy in Transition: Managing the future of Police Services (4) Project Director (Name, Title. Address, Telephone) (four lines maximum) Roy M. Sumisaki,Chief 7370 Rosanna St. Gilroy, CA 95020 (408) 848-0312-' (5) Financial Officer <Name, Title, Address, Telephone) (four lines maximum) Michael Fresques, Dep. Finance Director 7351 Rosanna St. Gilroy, CA 95020 (408)848-0235 (6) Award No. (7) Grant Period Jul 1 1994 - Dec. 31 1995 (8) Federal Amount 0 (9) State Amount $129,600 (10) Cash Match 69,785 (11) In-Kind Match 0 (12) Total Project Cost $199,385 This grant award consists of this title page, the application for the grant which is attached and made a part hereof, and the Assurance of Compliance forms which were previously submitted. The grant recipient signifies acceptance of this grant award and agrees to administer the grant project in accordance with the statute(s), the Program Guidelines, this Application for Continuation Funding and the OCJP Grantee Handbook. FOR OCJP USE ONLY Item: Chapter: PCA No,: Components No.: Project No.: Amount: Split Fund: Split Encumber: Year: Match Requirement: Fed. Cat, #: Fund: Program: Region: Otlice of Criminal Justice Pl3nnin~ .. .. , I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purposes of this expenditure stated above. Fiscal Officer, OCJP Date Executive Director, OCJP Date 6 " Memorandum To: Susanne E, Steinmetz, City Clerk cc: Ll Lanny Brown From: Shelly A, Milliman, Crime Analyst Date: June 2, 1994 Subject: . RESOLUTION FOR C-CAP GRANT As we discussed earlier today, the Police Department needs a resolution authorizing the continuation of funding for the Crime Analysis grant. Can you please place it on the agenda for the June 20th meeting. Attached are copies of the resolution and letter that were submitted last year. If there is any thing else I need to do, please let me know, ext. 337. Thanks for YOtlf assistCJ.Ilce, ~~~~ Crime Analyst \) ~ USOUJ!IOI ID. . - BSOunl. or ftI CllUIICIL or to cln or CILIOt U.IOYUC _ ArnlCAflOl AID !II .1OJICf M:IIIMIIft fOl & GILlOt u ftAlSITIOII: IlUAGIIC 111 mull or POLICI SUVlClS CUlt mooc:a I'll CAlIa C2DlDW. Ar.IDIIIIOI PIOCWl. YIEIIAI. e.. eo..cll .f eb. CICJ .f Cllre, ...lr.. co ....reak. . certal. proJ.ce ...l,ue..: CUro, La Traal1Uoa: .....'1.. CU hcue .f PoUce "mea Creae eo \0 f..... La ,.re hOD fUDb .... ...lla\l. ellr...' ehe caner Crlalu1 Apprauulo. fro,r.. ...Lalleer" \1 eM OfUce .f Crla1ul J..UCI 'la_.. (b.reafe.r r.f.rrot eo a. OCJP). _. 1:IIII1OU. U n USOLVD ebae e\o ClCl Uala1atraeor of eM ClCJ .f Cllrol 11 ..ebod.... o. u. ..balf eo .ulIale cu attacba' ,ropo..l eo OCJP ... II .ueborb.. eo ...Clt. .. ..balf of eu C1tl eo.cU cb. att.eb.. Cr..t Ava" A,re....t lacl...1.. ao, ..t...lo.. or ........U t1loroof. 1& If rDI1'IIU I!SOLfID tut tb. appllcaat .,rea. to ,ron', aU utclal.. fa.... r~"" for ..1. ,roJ.ct (bel...l.. .., ...D4lMot the roof) "'er eM 'ro,n. ... tb. f...l.. t.ra. a" co..lelOll. of OCJP ... tllae tla. ca.1a utcla rill .. approprl.t.. .. r...lr", IT IS AC1IID tllat .., 11.bllle, arl.l.. ..e of tla. perfotalae. of ehl. Cr.at Avar' A'r.....t. lacla'I.. cl.ll court actio.. for ........ .ball .. tla. re,poD.lbll1t, of tb. .r'Dt r.clpl.ot a" the althorllloa ','DC,. th. It.t. of Callforala ... OCJ, .l.cl.l. r..po..lbllltl for a., .ucla 11.\11It,. IZ It 'UlTREI l!SOLflD tbat .r..t fu.', r.c.l... h.r.aD'.r .h.ll oot .. .... to .uppl..t e."D.lture. cODtroll.' ., tbl. ~,. 'ASSED AID ADOPTED thl. 7tb 'a, of JUD.. 1"3. \, the followlD, .ote: AtIS: COUIIClUC!HJZU: IIOU: COOJICIUC!MI1U: IdSUf: COUIIClUC!HJ1U: &PPIOVED: Ma,or AnES'r: Clt, Clerk -1- USOLUTIOlIO. t3 - . Certification of Assurance of Compliance OCJP-656 (Rev. 1(193) CERTIFICATION OF ASSURANCE OF COMPLIANCE Note: There are different requirements for state and federal funds. (Those affecting only federally funded projects are identified.) I, Jay Baksa, City Administrator , hereby certify that: (official authorized to siR1l grant award; same person as line 13 on Grant Award Face Sheet) GRANTEE: City of Gilroy IMPLEMENTING AGENCY: Gilroy Police Department PROJECT TITLE: Gilroy in Transition: Managing the future of police services. will adhere to all of the grant award agreement requirements (state and/or federal> as directed by the Office of Criminal Justice Planning including, but not limited to, the following areas: I. Equal Employment Opportunity II. Drug-Free Workplace Act of 1990 III. California Environmental Quality Act (CEQA) IV, Lobbying V. Debarment, Suspension, and Other Responsibility Matters VI. Other OCJP Certifications as Applicable I. EQUAL EMPLOYMENT OPPORTUNITY (EEO) A. General EEO Rules and Regulations (State and Federal) The applicant selected for funding acknowledges awareness of and the responsibility to comply with the following Equal Employment Opportunity requirements by signing the Grant Award Face Sheet (OCJP A301>, including this Certification of Assurance of Compliance, and submitting the application to the Office of Criminal Justice Planning (OCJP), 1. California Fair Employment and Housing Act (FERA) and Implementing Regulations, California Administrative Code, Title 2, Division 4, Fair Employment and Housing Commission, 2. California Government Code Article 9,5, Sections 11135-11139.5 and Implementing Regulations, California Administrative Code, Title 22, Sections 98000-98413. 3, Title VI of the Civil Rights Act of 1964. 4. Title V, Section 504 ofthe Rehabilitation Act of 1973 (29 USCS Section 974) and Federal Department Regulations on its implementation; Otlice of Criminal Justice Plannin~ 15 Certification of Assurance of Compliance OCJP-656 (Rev. 10193) Government Code Section 4450, et. seq, 5. Subtitle A, Title II of the Americans with Disabilities Act (ADA), 42 USC Sections 12131-12134 and U.S. Department of Justice implementing regulations, 28 CFR, Part 35. 6. U .S, Department of Justice Regulations, 28 CFR, Part 42, Equal Employment Opportunity, Policies and Procedures -- applies to federally funded grants only, Federal and state agencies have the legal right to seek enforcement of the above items of this assurance of compliance. All appropriate documentation must be maintained on file by the project and available for OCJP or public scrutiny upon request. Violation of these provisions may result in withholding of grant funds by OCJP, B. The following apply to federally funded grants only: Note: Effective Fiscal Year 1992-93, the Federal criteria and requirements apply to the "implementing agency" responsible for the day.to-day operation of the project (e.g., Probation Department, District Attorney, Sheriff). 1. Criteria for Federal EEO Program Requirements for Grants in the Amount of $25,000-$499,999. (Does not apply to community-based organizations). Federal regulations require qualified recipient agencies of federal financial assistance to prepare an Equal Employment Opportunity Program (EEOP) upon meeting all of the following criteria: a. Grantee has 50 or more employees, b. Grantee has received a total of $25,000 or more in grants or sub grants since 1968, c, Grantee has a service population of 3% minority representation (ifless than 3% minority population the EEOP must be prepared to focus on women), The EEOP must be developed for the implementin~ agency responsible for the day-to-day operations of the program. 2. Assurance of EEOP for Federal Grants of $25,000-$499,999 This implementing agency has formulated, or will formulate, implement and maintain an EEOP within 60 calendar days of the date the Grant Award Face Sheet (OCJP A301) is signed by the Executive Director of Otlice of Criminal Justice Plannin~ 16 Cenification of Assurance of Compliance OCJP-6fi6 (Rev. 10193) OCJP. I also certify that the EEOP is/will be on file in the following AffIrmative Action (A.A.) Office: A.A.Officer: Philip Valenzuela Title: Human Resources Director Address: 7351 Rosanna St. Gilroy, CA 95020 Phone (408)848-0205 The EEOP is available for review or audit by officials of OCJP or the Federal Government, as required by relevant laws and regulations. Additionally, I agree to submit a copy of said EEOP to OCJP (Attention: EEO Compliance Officer) within 60 calendar days of the Executive Director's signature on the OCJP A301. 3. Federal Grants of $500,000 and Above All applicants for federal grant funds of $500,000 or more will submit a copy of their EEOP (developed for the implementing agency), or federal letter of compliance, to OCJP with the second stage application forms. 4. EEOP Updates for Continuing Federal Grants Projects who have previously received a total of $25,000 or more in federal grants, or a single award in the amount of $500,000 or more, and have an approved EEOP on me with OCJP, are required to submit an annual update of their EEOP if funds are continued. The timeframe for EEOP updates are the same as identified in Section I, C and D above, II. CALIFORNIA DRUG-FREE WORKPLACE ACT OF 1990 AND FEDERAL DRUG-FREE WORKPLACE ACT OF 1988 REQUIREMENTS The above-named organization(s) will comply with the California Drug-Free Workplace Act of 1990 of California Government Code Section 8355, et, seq., and the Federal Drug-Free Workplace Act of 1988, and implemented as 28 CFR, Part 67, Subpart F, for grantees, as defined in 28 CFR, Part 67, Sections 67.615 and 67,620 by: A. Publishing a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required in Government Code Section 8355(a), B. Establishing a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following: Otlice llf Criminal Justice Plannin~ 17 Certification of Assurance of Compliance OCJP-6fi6 (Rev. 10193) 1. The dangers of drug abuse in the workplace; 2. The organization's policy of maintaining a drug-free workplace; 3. Any available counseling, rehabilitation and employee assistance programs; and 4. Penalties that may be impo,sed upon employees for drug abuse violations. C. Providing as required by Government Code Section 8355(c) that every employee who works on the proposed grant: 1. Will receive a copy of the company's drug-free policy statement; and 2. Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant, ..,- ...- D. Notifying the employee in the statement required that, as a condition of employment under the grant, the employee will: 1. Abide by the terms of the statement; and 2. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction, E. Notifying the agency, in writing, within 10 calendar days after receiving notice as required above from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position, title to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, DC 20531. Notice shall include the identification number(s) of each affected grant. F. Taking one of the following actions, within 30 calendar days of receiving notice, with respect to any employee who is so convicted: 1. Taking appropriate personnel action against such an employee, up to and including termination,consistent with the requirements of the Rehabilitation Act of 1973, as amended; or 2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency, G, Making a good faith effort to continue to maintain a drug-free workplace through implementation of the above requirements, In. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) The above-named organization(s)/individual(s) will comply with the California Office nf Criminal Justice Plannin~ 18 Certific3tion of AsSUf3nce of Compli3nce OCJP-6!i6 (Rev. 10193) Environmental Quality Act CCEQA) requirements as stated in the Public Resources Code, Division 13, Section 21000 et. seq. and all other applicable rules and regulations. All appropriate documentation will be maintained on me by the project and available for OCJP or public review upon request. IV. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented as 28 CFR, Part 69, for persons entering into a grant or cooperative agreement over $100,000, as dermed at 28 CFR, Part 69, the applicant certifies that: A. No federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement, B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers [including sub grants, contracts under grants and cooperative agreements and subcontractCs)] and that all subrecipients shall certify and disclose accordingly, v. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATI'ERS .. applies to federally funded grants only As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR, Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR, Part 67, Section 67.510, the applicant certifies that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a State or Federal Court, or voluntarily excluded from covered transactions by any federal department or agency, B. Have not, within a three-year period preceding this application, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or Otlice lit' Criminal JUHticl! Plannin~ 19 Certitic/1tion of Assurance of Compliance OCJP-656 <Rev. 10193) performing a public (federal, state, or local) transaction or contract under a public transaction; violation offederal or state anti~rust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property, C. Are not presently indicted for, or otherwise criminally, or civilly, charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated above, D. Have not, within a three-year period preceding this application, had one or more public transactions (federal, state, or local) terminated for cause or default, Where the applicant is unable to ,certify to any of the statements in this certification, he or she shall attach an explanation to this application, Otlice of Criminal Justice Planninl{ 20 Certification of Assurance of Compliance OCJP-656 (Rev. 10193) VI. OTHER OCJP CERTIFICATIONS AS APPLICABLE: Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the grantee may be ineligible for award of any future grants if the Office of Criminal Justice Planning (OCJP) determines that any of the following has occurred: (1) the grantee has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. CERTIFICATION I, the official named below, am the same individual authorized to sign the Grant Award Agreement [line 13 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. fully aware that this certification, executed on the date an . unt , IS made er penalty of peIjury under the eState 0 omi , Official's Title: P r, Official's Signature: Official's Typed Name: Date Executed: &'~-9r Federal ID Number: 94-6000340 Executed in the County of: Santa Clara Otnce nf Criminal Justice PI:mnin~ 21 ' PROJECT SERVICE AREA INFORMATION 1. COUNTY OR COUNTIES SERVED: Enter the name(sl of the county or counties served by the project. Put an asterisk where the principal office of the project is located. Santa Clara 2. U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) of the U.S. Congressional District(S) which the project serves. Put an asterisk for the district where the principal office of the project is located. 12th District 3. STATE ASSEMBLY DISTRICT(S): Enter the nurnber(s) of the State Assembly District(s) which the project serves. Put an asterisk for the district where the principal office of the project is located. 25th District 4, STATE SENATE DISTRICT< S): Enter the number(s) of the State Senate District(s) which the project serves, Put an asterisk for the district where the principal office of the project is located. 17th District 5, POPULATION OF SERVICE AREA: Enter the total population of the service area served by the project. 33,264 Otlice of Criminal Justice PlanninA' 22 PROJECT CONTACT INFORMATION Applicant: City of Gilroy Implementing Agency (if applicable): Gilroy Police Department Gilroy in Transition: Managing the future of police services Project Title: Grant Number (to be added by OCJP): Provide the name; title, address and telephone number for the project contact persons named below. If a section does not apply to your project, enter ''N/A''. 1. The person having day-to-day responsibility for the project: Name: Lanny Brown Title: Lieutenant Address: 7370 Rosanna St. Gilroy, CA 95020 Telephone Number: (40~ 848-0313 Fax Number: (40~ 848-2688 2, The Executive Director of a nonprofit organization or the Chief Executive Officer (e,g" Chief of Police, Superintendent of Schools) of the implementing agency: Name: Roy M. Sumisaki Title: Chief of Police Address: 7370 Rosanna St. Gilroy, CA 95020 Telephone Number: (40~ 848-0312 Fax Number: (40~ 848-2688 3. The Chair of the Governing Body of the implementing agency: (Provide address and telephone number other than that of the implementing agency.) Name: Don Gage Title: Mayor, City of Gilroy Address: 7351 Rosanna St. Gilroy, CA 95020 Telephone Number: (40~ 848-0227 Fax Number: (40~ 842-2409 4, The person responsible for the project from the applicant agency. if different than #1: Name: Title: Address: Telephone Number: ( ) Fax Number: ( ) 5. The Chair of the Governing Body of the applicant agency, if different than #3: Name: Title: Address: Telephone Number: Fax Number: Office of Criminal Justice PlanninR 24 BUDGET CATEGORY AND LINE.ITEM DETAIL B. Operating Expenses Indirect Overhead: (Paid by City) Power, heating, air conditioning, office space etc. Office Supplies and Reproduction: Office supplies include pencils, pens, ~tc. Printed Forms: Crime Report forms, FI cards, and other forms changed because of crime analysis needs. OVerhead Projector: Audit: Travel and Training OCJP Required Training: $3,570 Three people to attend two 3-day OCJP workshops in Sacramento and Southern California. Registration: $150 x3x2 Mileage: 0.24/mi x 300 miles round trip Subsistence: $111 x3x3x2 Airfare: (3) people @ 200/ea California Crime Analyst Assoc.: Two people to attend 3 day CCAA conference. Registration: $200 x2 Airfare: 2 people @ 200/ea Subsistence: $111 x2x3 a The applicant will use the state travel policy o The applicant will use a travel policy other than the state's, The applicant will use the written policy of which is more I less restrictive than the state's, (circle one) TOTAL OCJP.A303b Office uf Criminal Justice PlanninJt 30 $ 900 72 1,998 600 $1,496 400 400 696 COST $0 8,000 13,162 300 1,994 5,066 $28,522 BUDGET CATEGORY AND LINE-ITEM DETAIL A. Personal Services - SalarieslEmployee Benefits COST I Crime Analyst - 100\ $67,014 9 Months @ 3632/months $32,688 9 Months @ 3814/month $34,326 Police Records Technician $50,995 18 Months @ 2822/month $50,995 BENEFITS: $35,515 Medical/Dental Ins. $15,936 Life Ins. - 126 Unemployment Ins. 296 Retirement 13,247 Medicare 1,755 Misc. Disability Ins. 884 Workers Comp. 2,936 Employee Assistance 335 TOTAL $153,524 OCJP-A303a Otlice lIf Criminal Justice PlanninJ{ 28 BUDGET CATEGORY AND UNE.lTEM DETAIL C. Equipment Additional View/Work Station for Video Imaging System to be located in the patrol briefing room 2 Laptop Computers @ 1,750/ea 486 33 MH 280 HD Built in modem and fax CATEGORY TOTAL PROJECT TOTAL FUND DISTRIBUTION FEDERAL 1. Amount of Funds ~ ~ 2. Percentage of Funds OCJP-A303c Office lIf Criminal Justice P1annin~ $3,500 STATE CASH MATCH $129.600 65% $69.785 35% 34 COST $13,839 3,500 $17.339 ~1QQ 1AC\ IN.KIND MATCH ~ " [NOTE: All programs are required to complete this form (OCJP.653).] Complete the Other Funding Sources form <OCJP 653) to report the total funds available to support the activities related to accomplishing the goals and objectives of the grant award agreement. In the Grant Funds column, report the OCJP funds requested by category; in the Other funds column, report all other funds available to support the project by category and then calculate the totals by category in the Program Total column. Total each column down to arrive at the total program funds available. BUDGET CATEGORY GRANT FUNDS., (Use only the grant funds identified in the preceding budget pages,) OTHER FUNDS PROGRAM TOTAL Personal Services Operating Expenses Equipment TOTAL OCJP-653 (Rev, 1194) $153 524 $ 28,522 THIS FORM DOES NOT BECOME PART OF THE GRANT AWARD. Otlice of Criminal Justice Planning 37 I' U l1II .L (flOPf OF '" Y~./l '2, OFFICE OF auMIrw. JUSTICE PLANNING PROJECT SUMMARY " ... 1. :~ECT YEAR~ Year 2 Year 3 Other PROJECt' TITLE 3. CATEOORY: ~ Cat_lory 2 6. PROGRAM AREA: ~ City of Gilroy Gilroy In Transition: Managing The Future of Police Services II. APPLICANT Hue: City of Gilroy Phone: (408) 848-0400 Address: 7351 Rosanna Street Gilroy, CA 95020 5. IMPLEMENTING AGENCY - Name: Gilroy Police Department Phone: (408) 848-0300 7. NUMBER OF CLIENTS TO BE SERVFJ): Address: 7370 Rosanna Street Gilroy, CA 95020 31.487 Clients 9. PROGRAM DESCRIPTION: Gilroy Police Departunt will deve- 8. FUNDS REQUESTED: lop a Crime Analysis Unit. As the result of critical data analysis and organizational restructuring, Gilroy will in- S 120,000 crease the number of career;crim1nals apprehended and pro- secuted. The availability of data collection, review, capture and output will enhanc ~ tbe productivity of Gilroy Police Department as the City of Gilroy enters into a ~ substantial expansion phase. 10. PROBLEM STATEMENT: The problem to be impacted is the detection, arrest. and pro- secution of career criminals in the City of Gilroy. Gilroy is about to enter a dra- matic growth phase and local police are faced with the challenge of impacting rising criu rates. The department has no Crime Analysis Unit and no current way to analyze and ~isseminate available data. Valuable information critical to tactical operations investigations and deployment of police services is unavailable in a readily usable form. 11. OBJECTIVES: 1) Develop a Crime Analysis Unit to capture and disseminate analy- tical data to Administration, Patrol. Investigations. Crime Prevention. UNET and other law enforcement agencies. 2) Captured data will be used as a guide in restruc- turing managemenesapproach to policy, deployment, investigations and resources man- agement. 3) Develop management strategies for the detection, apprehension and pro- secution of career criminals. 4) An executive Task Force will be formed. Hire C-CAP personnel. 5) Develop a long range plan by July of 1992. 6) Establish identifica- tion criteria and begin to maintain records on career criminal cases developed and processed through the district attorney's office. OCJP 227 (Rev. 1/91) 12. A~lV1TlES : lecruit and train Criae Analy.t, Data Entry Clerk and Detective/Court LiaiaoD. Develop Cri.. Analysis filea, produce CAU product. and di.sealnate to ad_iD. iatration, patrol, detective., cri.e prevention, UNIT and otber user sroup.. Train peraonnel in CCAP aetbodology. Approximately 66 employees. The Executive Director and the Task Force will develop aanagement stratesies for intesratins CAU information iDto policy development, patrol deployment and investigation.. Establish criteria fOl the identifcation of career cri.inals. Identify court liaison to tract career cri.i- oal cases with the District Attorney's office. Develop comprehensive ions ranse plan 13. EVALUATION: The Project Manager will establish evaluation criteria resarding the development of CCAP and tbe CAU. Iaplementation and Integration of CCAP methodology vill be aonitored on a quaterly basis by the executive director and the CCAP Task Force. . - 1". CURRENT INCOME . PROJECTED BUDGET Personnel Operating Travel Consul tent Other TOTAL & Benefits Expenses Services Equipment Funds Requested 93,331 6,800 8,939 4,500 6,430 120,000 Other Grant Funds Other Sources (In-kind,fees etc. List.) i 15. NAME OF RE$POZ;IIE OFF1C~ _ . /J,//,9/ Signature: :t ~J~" Ii. Date: [ Typed Name: ROY . S . SAKI Ti tle: Chief of Police } OCJP 227 (Rev. 1/91) CAREER CRIMINAL APPREHENSION PROGRAM MPOIMCI PROGRAM OBJECTIVES Form 2 cOllI. Criminal Investigations are currently managed using solvability factors, All cases are reviewed by the Patrol Supervisor, and assigned a solvability factor of 1,2 or 3 (1 being the least likely to be solved, and 3 having the highest solvability potential). All cases assigned a solvability factor of 2 or 3 are referred to the investigations division where they are reviewed by the Investigations Sergeant, who then determines if the case will be assigned to an investigator or closed, All cases having a solvability of3 are assigned to an investigator.for:Jurther follow-up, The MPOIMCI phase will improve the Departments operational effectiveness and impact the arrest and prosection of career criminals in a variety of ways, By interfacing with crime analysis, patrol and investigations can have a greater impact by knowing about career criminals that have a particular M.O" or crime problems peculiar to a specific beat, or geographic location. Through the education offield personnel in the" Career Criminal" criteria, officers can assist the Crime Analysis Unit in the identification of career criminals, and provide valuable information (such as M,O. factors) that can assist in ongoing and/or previously suspended investigations, thus increasing the number of cases closed by arrest. Information regarding career criminals distributed via flyers and bulletins will keep officers appraised of the status of career criminals (in/out of custody), and will serve as an investigative tool in the identification of crime suspects, and their associates. Through the efforts of crime Analysis, patrol, and investigations much stronger cases can be built against identified career criminals, which will allow the District Attorney to prosecute those individuals much more agressively. Some positive effects that have already taken place include the implementation of a new incident report form that is used department wide, and regular publication and distribution of crime specific data to patrol and investigations, In addition, the MPOIMCI phase will serve as a valuable resource for command staff in Form 1 cont. the review and modification of present policy regarding: ./ Team Policing~ deployment ofpolice'personnel~ and special enforcement units. ./ Current beats and reporting districts. ./ Case management in the Investigations Division~ and operational guidelines for case screening. ./ Training department personnel. The MPO/MCI phase will also enable command staff to conduct operations analysis~ reviewing: ./ Calls for service and delivery ./ Administrative activity required of patrol officers ./ Directing patrol assignments ./ Prioritizing calls for service Through the use of information derived from the work load study conducted during the previous grant year~ the Crime Analysis Unit will provide information necessary to modify or change present management strategies regarding patrol and investigations~ in order to achieve the MPO/MCI objectives. Form 3 PROGRAM OBJECTIVES MPO/MCI PHASE SUMMARY OF PRIOR YEAR'S ACCOMPLISHMENTS Describe how crime analysis information has been used by either patrol or investigative personnel to guide deployment and assist in continued investigations. Describe any activities accomplished to date to implement the MPO/MCI phase. These may include use of crime analysis information for: patrol deployment, patrol investigations, investigative case screening, special operations deployment and strategic crime targeting, (Attach ONE additional page as necessary) - . During year two the final version of the new incident report form was implemented (see attachment "A"), The final product was accomplished through the joint efforts of the User Group, Face Sheet (incident report) committee, and Crime Analysis Unit (CAD), The implementation of the new form, and distribution policy ensures that the CAU receives all. crime information within 48 hours (24 hours in most cases), which in turn allows for the timely dissemination of crime analysis products and information, A manual workload study was conducted after it was determined that our current CAD system could not assemble the necessary infonnation to provide a meaningful study, A log sheet was developed by crime analysis, and completed daily by patrol personnel for a period of 4 months, The results of the study will be used by the User Group, and management staff during grant year three for the MPO/MCI phase, Policies and procedures were also developed for the identification of career criminals, and the referral of career criminal cases to the District Attorney (see attachment "B"). As of May 31, 1994 a total of 13 career criminals have been identified, with 2 career criminal cases filed by the District Attorney (DA) to date, In addition to working with the DA in the development of the career criminal filing policies and procedures, the CAU also worked with the DA to create Form J colfL policies and procedures regarding the validation of gang members, As part of the process the unit developed a gang Field Interview (FI) card that has now become a model for other agencies in the county (see attachment "C"), Several requests for information were received during year two as well, In the fall of 1993 the Police Department prepared a "Major Crimes Reduction Report" as part of a request to the City Co~cil for additional fun~ to hire more police officers, and form an Anti-Crime Team, At the request of the Administration Lieutenant, the CAD prepared extensive crime st,atistics, and manpower reports to be included in the report. Consequently, the formation of the Anti-Crime Team was authorized, as well as eight (8) additional police officers, and 3 Community Service Officers (CSO), Another request for information that met with notable success came from the ACT Sergeant who requested information on burglaries for a possible ACT operation, The CAD provided the team with an analysis of the burglaries occurring in the city with a break down by location, day of week and time of occurrence, and a target area recommendation, Based on the information provided by crime analysis, the ACT team set up an operation in the target area, subsequently catching a burglar in the act who was later convicted, and qualified as a career criminal, The unit received several other requests for information from other agencies and citizens, all of which were responded to, and are on file in the CAD PROGRAM OBJECTIVES MPOIMCI PHASE Form 48 Objective 1: Increase the effectiveness and efficiency of patrol operations. This objective will be measured by the following accomplishments: Completed by Projected Date of Completion a, Analysis and modification of beat structure: Dec. 31, 1994 .' b, Development/revision of field officer's handbook: June 30, 1995 c. Development and implementation of alternatives to patrol services delivery: June 30, 1995 d, Development and implementation of patrol practices: June 30, 1995 Describe the methods by which the objective will be achieved, Attach additional pages if needed, SEE FOLLOWING PAGES Form 44 COlU. I. Increase the effectiveness and efficiency of patrol operations. A. Analysis and Modification of Beat Structure 1. The results of the workload study will be presented to the User Group during the first quarter of the grant year. The User Group will use that information in their analysis and modification of the beat structure. Modifications to the Beat Structure will be finalized and implemented by December 31, 1994, 2, Implementation of any modifications to the Beat Structure will be operational for the standard six month rotational shift change from January 1, 1995 through June 30, 1995, 3, After three months of being operational, the new Beat Structure will be assessed using the same process described under Objective 2 for Year 2. 4, If immediate modifications become apparent, they will be made as soon as possible, 5, At the conclusion of six months of operational implementation, any modifications to the beat structure will be assessed for additional modification and will be effective at the next shift change on July 1, 1995, B, Development/Revision of Field Officer's Handbook. Lieutenant Giusiana, Lieutenant Lanny Brown, and the Crime Analyst will be responsible for developing a field officer's handbook as follows: 1. A list of topics will be developed by the Users Group by September 30,1994, Assignments for developing the text for the topics will be given at that time, Department personnel will be writing the Field Officers Handbook. 2, A draft Field Officer's Handbook will be presented to the Users Group at the December 1994 meeting, The Users Group will review the draft, make any necessary changes, and present the Field Officer's Handbook to the Executive Task Force, to be reviewed at their March 1995 meeting, 3, All personnel will be trained in use of the Field Officer's Handbook by June 30, 1995. The fmal version of the Field Officer's Handbook will be completed and distributed to all personnel during training. 4. A General Order regarding adherence to policies and procedures included in the Field Officer's Handbook will be issued by the Chief of Police by June 30, 1995. 5, The Field Officer's Handbook will become operational effective July 1, 1995. Form 44 COIlt. C. Development and implementation of alternatives to patrol service delivery, 1. Use of civilians will be reviewed by the Lieutenant in charge Operations, the User Group, and the Executive Task Force by September 1, 1994. Recommendations for the possible use of civilians will be identified, and any changes implemented by January 1, 1995, A possible implemendation date for adding civilian employment could be July 1, 1995, depending upon City Council approval and budgetary restraints, 2. Leiutenant Giusiana, Leiutenant Brown, the Crime Analyst and Users Group, will be responsible for reviewing report taking procedures and determining any other alternatives to report taking, A report on alternatives will be presented to the Task Force by December 1994. The Task Force will review options and adopt recommendations by January 31, 1995, 3, Policies and procedures regarding alternatives to patrol services will be written by May 1, 1995. 4. All personnel will be trained in alternative patrol service delivery during by June 30, 1995, 5. Alternatives to patrol service delivery, if any, will be implemented by July 1, 1995, D, Development and implementation of alternative patrol practices. Lieutenant Giusiana, Lieutenant Brown, and the Crime Analyst in cooperation with the Users Group Committee will be responsible for researching alternative patrol practices, such as preliminary investigation by patrol personnel, tactical units, directed patrol, and call prioritization, as follows: 1. A preliminary report as to patrol alternatives will be presented to the Users Group at the September 1994 meeting, A second presentation to the Users Group will be made at the December 1994 meeting where recommendations will be formulated. User Group recommendations will be presented to the Executive Task Force during the March 1995 meeting. 2. Alternatives will be evaluated during March 1995 and will be completed by May 30, 1995 3. Policies and procedures for the above recommended patrol alternatives will be started during March 1995 and will be completed May 30, 1995, 4. All personnel will be trained in alternative patrol practices by June 30, 1995. 5, Patrol alternatives will be implemented upon completion of policies and procedures and training effective the July 1, 1995 shift change, Form 4b PROGRAM OBJECTIVES MPO/MCI PHASE Objective 2: Increase efficiency and effectiveness of investigative operations. This objective is measured by the following accomplishments: Completed by ",Projected Date of Completion a. Development of case screening process for patrol: -Dec. 31. 1994 b, Development of case management process: June 30. 1995 c, Development of case tracking process: Dec. 31.1994 Describe the method by which the objective will be achieved, Attach additional page if necessary , SEE FOLWWING PAGES Form 4b con II. Increase efficiency and effectiveness of investigative operations. A, The department currently uses a case screening process for investigations, Lieutenant Giusiana, Investigations Unit Sergeant Crumrine, Lieutenant Brown, and the Crime Analyst will be responsible for developing a case screening process for patrol as follows: 1. A review of existing CCAP sites patrol case screening process will be done by September 30,1994, 2, Recommendations on a patrol case screening process will be presented to the Users Group by the December 1994 meeting. After review, the Users Group will present its recommendations to the Executive Task Force by March 1995, 3, Policies and procedures for patrol case screening process will be written by May 1, 1995, 4. All personnel will be trained in the case screening process by June 30, 1994, 5, The case screening process will be implemented after policies and procedures are written and all personnel are trained, by July 1, 1995, B, Case Management Process, The department currently uses a case management process as part of its Records Management System for prioritizing cases to be investigated and otherwise pursued, based on solvability factors, The Case Management process will be reviewed as follows: 1. Investigations Sergeant Crumrine, Lieutenant Giusiana, and the Crime Analyst in cooperation with the Users Group Committee, will conduct a review of existing CCAP sites' case management processes by September 30, 1994, 2. Recommendations to modify the current case management process will be presented and discussed by the Users Group at the December 1994 meeting, The Users Group will present their recommendations, if any, to the Executive Task Force during the March 1995 meeting. 3. Case Management policies and procedures will be modified by May 11995, 4. Personnel will be trained in Case Management by June 30, 1995. 5, Changes to the Case Management process will be implemented by July 1, 1995 Form 4b COIlt. C. Case Tracking Process, The Investigations Sergeant Crumrine, Lieutenant Giusiana, and the Crime Analyst in coordination with the Users Group, will be responsible for developing a case tracking process as follows: 1. The Investigations Sergeant Crumrine, Lieutenant Giusiana, and the Crime Analyst, will conduct a review of existing CCAP sites I case tracking process by September 30, 1994, 2. Recommendations for any modifications to the case tracking process, tracking of cases referred, cases accepted, cases dismissed, convictions and dispositions will be presented tathe Executive Task Force at the December 1994 meeting. 3, The Case Tracking Process/Modifications, if any, will be implemented by January 1995, D. The Crime Analyst in cooperation with the Investigations Sergeant will be responsible for tracking case clearances as follows: 1. The Crime Analyst will identify Investigations and District Anorney personnel from whom to gather case clearance information by September 31, 1994, 2. The Crime Analyst will develop a tracking system for case clearances by December 31, 1994, 3, The Crime Analyst will report case clearance statistics (BCS) on a monthly basis beginning January 1, 1995, Form 4c PROGRAM OBJECTIVES MPOIMCI PHASE Objective 3: Train patrol and investigative personnel on implementation of objectives 2 and 3. This objective is measured by: a. Training planned for patrol to explain the design, model and purpose of MPO and the use of crime analysis information in the use of directing patrol efforts: Type of Tr~ining Date and Number Staff Receiving Training of Courses - (number and classification) MFO March, 1995 All department personnel including 8 Courses records, communications and reserves (85) Mcr April, 1995 All department personnel including 8 Courses records, communications, and reserves (85) Directed June, 1995 All sworn personnel, and community Patrol 8 Courses service officers. b, Training planned for investigators and patrol regarding changes in their duties which may occur as a result of MC!. Type of Training Date and Number Courses Staff Receiving Training (number and classification) Mcr April 1995 8 Courses All sworn personnel and community service officers. Form 4d PROGRAM OBJECTIVES MPO/MCI PHASE Objective 4: Increase the number of career criminals identified and arrested. This objective is measured by: 1, Projected number of career criminal identified 15 - 20 2. Projected number of career criminal arrested 10 Form 4e PROGRAM OBJECTIVES MPO/MCI PHASE Objective 5: Increase the number of cases referred and accepted for prosecu tion. This objective is measured by: a. Projected number of career criminal cases referred for prosecution. 10 b. Projected number of career criminal cases accepted for prosecution. 10 10 c: Projected total number of cases referred for prosecution. 10 d, Projected total number of cases accepted for prosecution, Form 4f PROGRAM OBJECTIVES MPO/MCI PHASE VI. Review and Enhance Accomplishments for Year Three. Briefly describe your proposed process for completing each of the following. A, Evaluate Patrol Practices Implemented to Increase the Effectiveness and Efficiency of Patrol Operations. 1, Lieutenant Giusiana, Lieutenant Lanny Brown, and the Crime Analyst will be responsible for evaluating the patrol practices implemented, 2, Information will be obtained from the User Group Members and the Executive Task Force by April 1995. 3. The information gathered will be assessed and necessary changes, if any, will be implemented at the July 1995 shift change, B, Evaluate the Case Screening Process for Patrol, the Case Management Process and the Case Tracking Process and Effect, 1. Lieutenant Giusiana, Lieutenant Lanny Brown, Investigations Sergeant Crumrine, and the Crime Analyst will be responsible for evaluating the case screening, management and tracking process, 2, Information will be obtained from the User Group Members and the Executive Task Force by April 1995. 3. The information gathered will be assessed and necessary changes, if any, will be implemented at the July 1995 shift change, C, Evaluate the effectiveness of Training, 1. Leiutenant Lanny Brown, Project Manager, and the Crime Analyst in cooperation with the Executive Task Force members will review evaluation forms obtained from all previous training classes. The feedback from the forms will be catalogued and condensed into both positive and constructive criticism area. These areas will be discussed and appropriate change will be made in future training and materials used, Form 4f 2, Implement Changes. The process used to implement changes will depend on the information obtained from the evaluation phase, Appropriate instructor training and! or aids will be obtained if necessary to enhance the quality of future training and materials, This process will be initiated April, and conclude by June 30, 1995, D. . Continue to Review the Process of Career Criminals Identified and Arrested, 1. Lieutenant Giusiana, Investigations Sergeant Crumrine, Lieutenant Lanny Brown, and the Crime Analyst, in cooperation with the Users Group, will assess the effectiveness of the career criminal identification and-'arrest process, 2, Recommendations will be forwarded to the Task Force for review and possible implementation. This process will be initiated by April 1, and concluded by June 30, 1995, E, Continue to Review the Process of Career Criminals Referred and Accepted for Prosecution, 1. Investigations Sergeant Crumrine, Leiutenant Lanny Brown, Deputy District Attorney, and Crime Analyst in cooperation with the Users Group will assess the effectiveness of the career criminal referral and acceptance for prosecution process. 2, Recommendations will be forwarded to the Task Force for review and possible implementation, This process will be initiated by April 1, and concluded by June 30, 1995, Form 5 PROGRAM OBJECTIVES MPOIMCI PHASE WORKSCHED~L~ T~rn.TIIR IIlAB 1. July 1994 - June 1995 MPO , HeI !ill 1995 .nalM!lI!m~!2!:R!S.i.!!lbl!BKIKJ!n!!Y %A~& PA'l'ItOL OPERA'fiOllS Change Beat Structur. [ 1 Officer'. Handbook [ 1 Alternative to patrol [ 1 Patrol practice. ( 1 avl5S'rI~ Ol'B11A%IOBS Case screening ( 1 Case Management ( ] ca.. 'lracking ( l Track Case Clearance. ( ] 'I'Jt&DI OR 0B.l'. 1 . 2 xnvestigative operation. ( ] Patrol operations ( ] by.usw/BBBABCB D. 3 OBJS. patrol practice. ( ] Case screening .- ( ] Training ( ] OC ID , Arrest process ( ] CC Refer, Accept, Prosecute ( ] PROOUCB QUARrERLY REPORft let (-] 2nd (-J 3rd (-J 4th (-J 1994 1995 ~ ADq SeP ~ ~ ~ ~ Feb ~ IK Kay !lml IJ.IDIRT. T1IR TBAIl ! July 1995 - December 1995 MPO , MeI 19'5 .nll .an~ SeD oct IS!!: Dee ~AI.~ BVALUATB EFFBC'fiVERESS (Yr.. 1, 2, , 3 Objectives) au Function. MPO Functions ( ] MCI Function. lora 6 CITY OF GilROY IUla DEPAR1lUT Ipouce CHIlF Ito, Sualukl ADlllII1 STRATlYl ASSISTAIIT Ilatria Plrla. I . ASSlSTAIIT LlEUTEIWIT poua CHIlF Ore90r, Oluslana Vlrn 6arClftlr - - 1 ltICOADS IIIlTl-URVICt COMIt ..tRY ng:l~r .1~STIGATlON ..tRYISOlt ornCEIt ~ero.e Haru, Dan' e. CrUllIt' I nl Sanclra Lee Jose Torres LaM, Iro.n ...----........ JoIWa Lare Or~, lraze I 1 Gr~, ,. I ppo 6UMrt Oallo COIIIIIII CATOR I leATOR II UIIOR JeIM'S Callahan COIMJlllCATOI Jo lIa Olurct. .itl Irulck 'atrlela Harral I Car..n Carpantlr IIU. "Inor "a.. 'nzunza Oa.l. Larton Oa.l. IU un J...s Staphlns . 1 1 aEC itCH I ate TICII II ~llncla A.lndanc "alrlela Cooplr lsaOe. [rlesla Julia IMS lor.. ahllllnl Carol 'onzlnl Carol Sanror. . 'ATI'O\. SEItOUllTS AM ASSIGNED STAFF AS FOllOWS: 1 1 1 'I IcO Ir.. "ark 0004 SCOl Sal tMe Donal. Iluest Joe R_lrn II. "arrlll ....---...... ...........--.. ...........---.. .............. .............. ~;;i;;.iii;;;; Ron LaVonlca S\lU lacerra Dan Itln.' ... Jack Itoblnson JOIV\ Shlles, 'l... la', 10rlUft C"apln 'rank Ion. Irlnesa Ilrgaan Tar,n Ha'ha.a, JOIIPh Harro'. Cra" lIarUn Ito.eo Oakela"a Irat t JohnSOn ~a'l. "arune Itone.. Lath_' Ita, Hanllll S'I.' Morrow JotIn liar "a 'aronlca GIor,IS Ikt Tarasakl Ita, ...rnanCln lurt Sur.al Itogar Agulrr. S\I" Oal ther 1 I . I . ""UI-SOYICI . IIIlTl-URVICI . IU.TI-SlJtYla OfnCEI ornco OfflClR II. ""onl AncIra. OaLaon Angala Sunl,a . IIJLTI-URVICI orncER Thlresa lei I CRIIIE PUnIl1I011 CAI. AlAI. 'ST ALFRED 1IC1ItALES Shell, 111111.., TRAFFIC. PATItOl. P",1I11 Wart SlRVICIS TECH I Donald MarUa, CAI. PltEYlII1I011 DIVlIlSIOIII COIiIUIIT' RaellCIAI 1II11ltYEII11011 OfFICER SDtYICES SPIC IIor a Tor rei Oanla' Castane.a P""a Latronlea , , t -t.- "91 . 3:q .. AI \FLCN'\I"OL IC[,'(O Form 7 PROGRAM OBJECTIVES MPO/MCI PHASE EVALUATION COMPLIANCE ASSURANCE The project will participate in the C-CAP Program evaluation by complying with the reporting requirements of the evaluation. minimally, this includes submitting progress reports and other data which may be designated as necessary by the Office of Criminal Justice Planning. Indicate the name, title, and telephone number of the person who will be responsible for maintaining the records, Shelly A. Milliman Name Crime ~alystt (408)848-0337 Title Form 8 PROGRAM OBJECTIVES MPO/MCI PHASE PLANS FOR ASSUMPTION OF COSTS The City of Gilroy is committed to providing the highest quality of police services possible to the citizens of Gilroy, Demonstrating this commitment, City Council has enacted resolutio!l91-72 agreeing to provide matching funds for this Career Criminal Apprehension Program and Crime Analysis Unit. The objective of this program is to implement and embed within our criminal justice system a permanent crime analysis career criminal apprehension capability. It is, therefore, our intention to retain the program and continue its funding after grant funding has expired, The Chief of Police has already asked for and obtained from the City Administrator preliminary approval to pennanently fund the Crime Analysis Unit upon tennination of grant funds. Form 9 PROGRAM OBJECTIVES MPOIMCI PHASE REQUIRED COMPONENTS AGREEMENT Applicant agrees to dedicate sufficient personnel resources to the project to ensure achievement of project goals. identify specific tasks non-Jn"ant funded personnel are responsible for and the amount of time they will dedicate to C-CAP project activities, . Name Roy M. Sumisaki Lanny Brown Title Chief of Police Lieutenant Task&amountoftime Project Director, 5% Unit Supervision, 30% Applicant's agency has crime analysis and crime prevention capability. YES Applicant has established a C-CAP task force as specified in the C-CAP guidelines. This task force will meet quarterly, at a minimum, and consist of the following personnel: Name Gregg Giusiana Lanny Brown Dan Crumrine John Lara Scott Smithee Don Kludt Sandra Lee Dave Thompkins Title Lieutenant, Operations Lieutenant, Administration Sergeant, Investigations Corporal, Investigations Sergeant, Administration Sergeant, Patrol Records Supervisor Deputy District Attorney Telephone Number (408)848-0315 848-0313 848-0331 848-0332 848-0319 848-0319 848-0301 299-7400 ! . OperatloDal Agr....Dt Thi. Operational Agreement stands a. evidence that the Gilroy Police Department and the Santa Clara County District Attorney intend to work together toward the JDUtual goal of providing maximum available assistance for crime victims residing in the City of Gilroy. The agencies believe that implementation of the Career Criminal Apprehension Program proposal as described herein vill further this goal. To this end, each agency agrees to participate in the program, if implemented, by coordinating/providing the followIng services: The Gilroy Police Department's project will closely coordinate the following services with the Santa Clara County District Attorney through: Project staff being readily available to the Santa Clara County District Attorney for service provision through prosecution and sentencing. Regularly scheduled meetings monthly, or more often a. needed, between Kathryn B. Turner, DDA and Career Criminal Project Director for the Santa Clara County District Attorney's Office, or her designee, and the Gilroy police Department's C-CAP Coordinator to discuss strategies, time tables and implementation of mandated services. Specifically: the C-CAP Crime Analyst will develop a tracking procedure for felony arrests, and track each case from arrest to sentencing. The procedure will be coordinated with the Santa Clara County District Attorney's Office. Explore the feasibility, of an automated tracking of career criminals and felony arrests. Identify career criminals so they get special attention throughout the prevention, apprehension and verticle prosecution process. We, the undersigned, as authorized representatives of the Gilroy Police Department and the Santa Clara County District Attorney do hereby approve this document. ~J:~ ~ S.c:r~ KATHRYN B. TURNER, DDA Career Criminal Project Director Santa Clara County District Attorney'. [;f~. Date: 1"- \) ICf' . Police Department Date: /:J-/'-9/ ." Operational Agreement This Operational Agreement stands as evidence that the Gilroy Police Department and the Santa Clara County Sheriff's Department intend to work together toward the mutual goal of prQviding maximum available assistance for crime victims residing in the City of Gilroy. The agencies believe that implementation,of the Career Criminal Apprehension Program proposal as described herein will further this goal. To this end, each agency agrees to participate in the program, if lmpleme.nted, by coordinating/providing the following services: The Gilroy police Department's project will closely coordinate the following services with the Santa Clara County Sheriff's Department through: Project staff being readily available to the Santa Clara County Sheriff's Department for service provision through crime summaries, wanted person bulletins, and crime series/patterns bulletins. Specifically the agencies will,exchange information regarding crime patterns and career criminals. We, the undersigned, as authorized representatives of the Gilroy Police Department and the Santa Clara County Sheriff's Department do hereby approve this doc~ent. . Sheriff Santa Clara County Sheriff Date: /,:}-9-9/ Date: (. Operational Agreement This Operational Agreement stands as evidence that the Gilroy Police D~partment and the Federal Bureau of Investigation intend to work together toward the mutual g~l of providing maximua. available assistance for crime victims residing in the Citj'of Gilroy. The agencies believe that implementation of the Career Criminal Apprehension Program proposal as described herein will further this goal. To this end, each agency agrees to partici- pate in the program, if implemented, by coordinating/providing the following servicesl The Gilroy Police Department's project will closely coordinate the following services with the Federal Bureau of Investigation through: Project staff being readily available to the Federal Bureau of Investigation for service provision through crime summaries, wanted person bulletins, and crime series/patterns bulletins. Specifically the agencies will exchange information regarding crime patterns and career criminals. We, the undersigned, as authorized representatives of the Gilroy Police Department and the Federal Bureau of Investigation do hereby approve this document. , ~A- L . . .~1 . . ~atel /.2 -~.... V Operational Agreement This Operational Agreement stands as evidence that the Gilroy Police Department and the California Highway Patrol intend to work together toward the mutual goal of providing maximum avail- able assistance for crime victims residing in the City of Gilroy. The agencies believe that implementation of the Career Criminal Apprehension Program proposal as described herein vill further this goal. . To this end, each agency agrees to participate in the program, if implemented, by coordinating/providing the following services: The Gilroy Police Department's project will closely coordinate the following services with the California Highway Patrol through: Project staff being readily available to the California Highway Patrol for service provision through crime summaries, wanted person bulletins, and crime series/patterns bulletins. Specifically the agencies will exchange information regarding crime patterns and career criminals with the focus being grand theft auto cases. We, the undersigned, as authorized representatives of the Gilroy Police Department and the California Highway Patrol do hereby approve this document. , " , I :'; (oJ:: L: J , " ,,";r' 'I ~'ln I .. . rew#::~ Captain California Highway Patrol . Date: /:1,.. 0:-- 9/ Date: I~- 5" q I 1 . \ Operational Agreement Thil Operational Agreement .tand. a. evidence that the Gilroy Police Department and tbe State Department of Correction., Parole and Community Service. Divi.ion, intend to work together toward the mutual goal of providing maximum available as.istance for crime victim. residing in tbe City of Gilroy. The agencies believe that implementation of the Career Criminal, Apprehension. Program proposal a. de.cribed herein will further this goal. To this end, each agency agree. to participate il'f the program, if implemeRted, by coordinating/providing the following .ervices: The Gilroy Police Department'l project will clo.ely coordinate the following .ervices with the State Department of Correction., Parole and Community Service. Divi.ion through: Project .taff being readily available to the State Department of Correction., Parole and Community Service. Division for .ervice provision through crime .ummarie., wanted perlon bulletin., and crime series/patterns bulletins. ' Specifically the agencies will exchange information regarding crime patterns and career criminals. we, the undersigned, as authorized representatives of the Gilroy Police Department and the State Department of Corrections, Parole and Community Services Division, do hereby approve this document. '~J. J.(l!{)Jlh /' Supervising Parole Agent 111 For: Sally Swanson, Field Admin. State Dept. of Corrections Parole & Community Services Division Date: Date: J.:l -~...9J .: operational Agree.ent . 'thl. Operational Agreement .tancl. a. evidenoe that t.he Gil~ pol10e Department. and the Santa Clara County Juvenile PJ:obatlon department intend to work t.ogether toward the mut.ual 90al of providing maxtmua available a..i.tance for o~tm. viotim. r..!ding 1.n the City of Gilroy. The ageno!.. belLeve t.hat ~lement.ation of the Career Criminal Apprehen.ion 'rograa pro~.al .. d..cr1be4 herein will turther thl. goal. To thi. end, eaoh agenoy agree. to partlcipatt 1D the progrUli it implemented, by ooordinating/providing the fo lowing service.. The Gilroy police Department'. project will 010.81y coordinate the following ..rvioe. with the Santa Clara County Juvenile .robation Departaent throughl _ Project .taff being readily avallable to the Sant.a Clara County Juvenile Probation Department for .ervlce provi.ion through crime .ummarie., wanted per.on bulletin., and crime .eries/pattern. bulletin.. _ Specifically the agencies will exchange 1nfo~tion regarding crime pattern. and career criainal.. w., ~he under.19ned, a. authorized repreaentat1ve. of the Gilroy Police Department. and the Santa Clara County Juvenile Probat1on Department do hereby approve thi, document. t?~b~ PETE SILVA Chief Probation Officer Santa Clara Co. Juvinile Probation . . ' Da~.1 /:2-1-'// Date. /y/.(?t 1 Operational Agreement ~his Operational Agreement stands as evidence that the Gilroy Police Department and the Unified Narcotic Bnforcement Team (9~N.B.T.), representing Bollister P.O., Gilroy P.o., Morgan Bill P.o., California Bighway Patrol, Santa Clara County Sheriff, and . San Benito County Sheriff, intend to work together toward the mutual goal of providing lDAXimum available assistance for crime victims residing in the City of Gilroy. The agencies believe that implementation of the Career Criminal Apprehension Program proposal as described herein will further this goal. To this end, each agency agrees to participate in the program, if imple- mented, by coordinating/providing the following services' ~he Gilroy Police Department's project will closely coordinate the following services with the Unified Narcotic Enforcement Team through: Project staff being readily available to U.N.E.T. personnel for service provision through crime summaries, wanted person bulletins, and crime series/patterns bulletins. Specifically the agencies will exchange information regardin~ crime patterns and career criminals with the focus be1ng narcotic violation cases. We, the undersigned, as authorized representatives of the Gilroy Police Department and the Unified Narcotic Enforcement Team do hereby approve this document. '.~ i , I \ DNER U.N.S.T. Council Chairperson Date: /t-j).-9/ Date: '1.-\ ^-ot \ . , " . , '-. . APPENDIX I Page 3 OFFICE OF CJtIKIDL JUSTICE PLARBIRG SEC-rIOJI I - HARAGEMEft PLAlI Purpose' ft. following .ection va. de.igned for two purpo.... fte, fir.t, is an effort to a..i.t:. .the grantee (applicant) to plan and coordinate the acqui.ition of automated .y.te.. in order to ln~egra~e with exi.ting .y.t.m. and/or coordinate current purcha.e. for any future expan.ion or enhance.ent of agency prograsu or .y.t.... . ~. .econd purpose is to as.i.t OCJP prograa .peciali.t. and-the grantee in planning and approval of all reque.ted acqui.ition.. ~h. only justification for the expenditure of grant monie. for au~omated .yste.. i. to facilitate the m.eting of objective.. Mha~ i. your agency'. purpo.. for the requ.sted syat... acquisition.? . Gilroy Police Department currently maintains a Microvax II minicomputer. A US West Records Management software program resides on this computer. From this records management program, the data necessary to create crime analysis,products are accumulated and processed. A crime analysis module was installed at the onset of the automation of the records management system. This module is generic and rather inflexible, producing very .basic reports. The system does provide a report generation program that utilizes raw data retrieved from the file structures in the Records Management System (RMS) software and coverts it into a readable format. This program is called Datatrieve. At ( __ ; the present time, no department personnel ~ave the time, training .or knowledge to take full' advantage of this crime analysis module. , . .. ... The department do.. not have the necessary hardware and software available to manipulate the data into an understandable and/or usable format. Requested hardware and software will provide the tools necessary for a CAU to take raw data from the Records M,nagement System and convert it into a product that various end users will' understand and use. The requested PC workstation will have direct access to all city computer systems through terminal emulation software programs currently available. The workstation will be used for the storage of career criminal file.. The PC workstation will also store the various software programs that will be utlilized to ~reate end user products such as: crime watch bulletins, maps, newsletters, and various other CAO products. At the present time, the department does not have a printer capable of producing a high quality printed product. The production of professional quality products will enhance acceptance of these products by user groups presently unaccustomed to incorporating analytical data in their basic operations. The printer buffer requested will allow multiple CAU users to access the specialized printer, even from remote locations. The buffer can be adjusted to handle time delayed printing as well. ", .- .-' . . . . . . .. " ..' The graphics software requested vill allow the CAU to create customized and original documents for dissemination throughout the agency and to collaborating agencie.. ~he graphic. program provides a library that include. a wide variety of picture., .- . chart., graphs and model. that will be incorporated into docu- ments and product. generated by the CAU. The scanner will be used by the CAU to make copies of documents, pictures, text transfers and graphs that will be incorporated into comprehensive CAD product.. The Aldus PageMaker software i. a desk top publishing program that will allow the CAU to create specialized and unique products. The software will allow the CAU to modify or tailor a product to fit the special requests or needs of the various end user groups. The Aldus PageMaker is compatible with the graphic software program. The word processor program will be utilized by the CAU to create documentation, generate reports and enhance presentations. The program will be compatible with the graphics software program as well as with the desk top publishing program. The equipment requested will enable the CAU unit to produce .from raw data, a professional, understandable and usable product. ,"-" \ . . ... . . APPENDIX It Page 4 OFFICE OF CRIHIDL JUS~ICB PLARRIlIG S~IO. 1A - MARAGEM:Bft PLU ~o eDBure that the applicaDt has r.vi.wed curr.Dt aDd~~futur. .u~o.atioD D..d., the followiDg, HaDag...Dt PlaD .u.t b. cOlllpl.~.4. AI 1fha~ i. ,our ag.DCY'. 10Dg ~.rm plaD for automatioD' I. a ..~.r plao availabl.' Exa.ple. 'robatioD lillkiDg with local 1'a" .Dforc....'t, pros.cutor. or CDC. Law .Dforc....t liDkiag witb couat, or r.gioaal a.tworks, CDC~ probatioa, state s,st... (WSI., G~, .~c.). In 1985, the City Administrator formed a computerization steering committee that was given the task of identifying the automation needs for each dep~rtment in the city. A master plan was developed, calling for full automation of all city departments by 1986. Requests for proposals were sent out to the major hardware and software companies who produced products that met the criteria established by the steering committee. The steering committee recognized the .police departments need for an automated records management system with crime analysis capabilities. They also identified the need to automate .tbe Communications Division with a CAD (computer aided dispatching) system. The steering committee selected Digital Equipment Corporation and us West as the primary provider of hardware and software for the police department. -.... , ~ . . ... .. Due to the specialized need. of the GilxoJ Police Department, the City of Gilroy authorized the purchase of a mini- computer dedicated 80lely for U8e by public safety. Computer Aided Dispatching software was recently purchased along with an additional mini-computer that will interface with the R~S computer system. Due to the excessive co.t of the system, the" acquisition of all software and hardware was spread out over a number of year... As of this date, the department has acquired the RMS module, the Crime Analysi. module and the MCI module. We are currently in the process of installing the CAD module for the communications division. We are intending to acquire a link between CLBTS and our data base in the near future. By 1993 we intend to develop an interface between our computer and the CJIC system (criminal history and case tracking system operated solely in Santa Clara County) . The Gilroy Police Department anticipates the inclusion of Mobil Digital Terminals (MDT) in our automation development plan by 1995.. This will enable mobile units to interface with CLETS, CJIC, CAD and RMS from patrol vehicles operating in the city. . - The Gilroy Police Department master plan for automation is being designed to anticipate future demands as the city enters into a decade of rapid expansion and transition. At the present time, the -missing link- in the development of a -comprehensive CAU are the human resources necessary to utilize existing automated systems to their fullest potential. . " APPIRDIX It Page 5 OFrICB or CJUKDQ.L JUS~ICB PLU1IDlG S~IO. 18 - IWtACJBMED PLJUI B. Is ~he proposed automated sJs~e. ~he foundatioD for the plaD described iD SectioD I. If so, wha~ plaoiDg has ~ak.D place ~o iDcorporate future De.a., The automated system enhancements requested and described in Section 1, will produce ~he.foundation of information that will allow management to assess and modify existing operational structures. The products created by the CAO utilizing the system enhancements will encourage management to look at changing its basic operations. The CAU work products will assist in providing answers to the problems of increasing crime trends due to city expansion and rapid population growth. The products resulting from the CAUls efforts have not been available to management staff. The City of Gilroy has purchased (100' City funded) a Computer Aided Dispatch (CAD) software module. The CAD software module will integrate with both existing and proposed CAU ~ard/software. All systems, when on-line will interface, producing time management and calls for servic~ data. Management will use this data to evaluate, plan and deploy total organizational resources in the most efficient manner. Securing operational agreements with surrounding agencies, obtaining their cooperation and input, will give our decisions about future needs proper direction. ... .' . . APPENDIX It Page 6 OFFICE or CRlHIDL JUS~ICE PLAHlIIBG SI~IOB lC - IWIAGEMEft PLA1I c. If ~bis is an addi~ion, or if four ageDcf bas otber automated Siste.., bow will ~bi. proposed sfst- eDhanc. the existing on.? Bow will ~h. .fst... iDtegrate (.g. CAU witb gaDg or drag Siste..)? What plaa. ha.. been ..d. ~o link all .p.cial UDi~s aad 4i.ision. wi~biD the agency? ." All items listed OD our request are .trictly enhancements to our main computer system data base. The additional hardware and software requested, will. be utilized by the CAU to create products for use by patrol, investigations, management, UNET, and other law enforcement agencies in our area. The products produced by the CAU will link us with outside agencies such as probation, the District Attorney's office, State parole, and UNET. The products produced will include a needs assessment survey, special or customized reports, and the creation of specialized information files such as a career criminal tracking database. "- . . .. APPENDIX It Page 7 OFrICE or CRIHIDL JUS'lICB PLUBIRG SE~IO. ID - IWIAGEMEH'l P1JUI D. Nba~ plan. ha.e been .a4e ~o link into existing citj, coun~J, regional or state networks' Which other sJste.. do Joa &D~icipa~e linking with and hovwill this be accomplished? T~~ majority of the departments computer terminals are PC based. A PC allows a terminal to remain very flexible through terminal emulation software. The current technology allows a PC to communicate with whatever database you want it to. Currently our PC's are operationally linked with the police department'. Records Management System (RMS) which includes both crime analysis and Managing Criminal Investigations (MCI) systems. Through terminal emulation software, in the very near future, we will be able to connect our computer system with.CLETS and CAD. We plan to have an interface created by US West that will allow our computer system to communicate with the Santa Clara County information system called CJIC. CJIC is a county wide ~riminal history and case tracking system. Also, we are planning to connect mobile digital terminals ~~ our system that will allow access to all of these systems by supervisors and officers in the field. The local fire department is currently exploring the types of systems it would take to make this work. Gilroy Police and Fire Departments share a common dispatch center and computer systems. -,. .' . . APPENDIX It Page 8 OFFICE OF ClUKIlIAL JUS~ICB PLAlOIIRG SE~IOR 1B - DRAGEHElft PLU B. Where do you anticipate your agency to be in the area of information gathering ana sharing in the next aecaae' We plan, over the next decade, to coordinate and regionalize our automation efforts with neighboring, county, _~d .' state agencies. When operational, these automated systems and links will significantly enhance both our internal and external information gathering and sharing capabilities. Initially, our goal is to enhance existing networking relationships. We currently share CAO work products primarily by manual and some limited automated links. 'In the near future (1 to 3 year plan), we will work toward establishing automated linkage and exchanges with all the above agencies. Establishing these automated links with other agencies' data files will be essential for our future operational needs. '-' ... \ . . . APPENDIX It Page 9 OFFICE or CRIKIRAL .nJS~ICB PLAnIlIG SEC~IOR 2 - PROGRAJllCeIC PURCBASB JUS~IFI~IOII Aa .tated in the OCJP Grantee Handbook, Section 2505.1, approval for purcha.e. of coaputera aDd automated equipment i. contingent on the project'. abilitf to demon.trate co.t effective, project- related D.ed. In narrative fo~, plea.e detail how the proposed automated equipment and/or .oftware relate. to the project'. abilitf to accomplish the Objective. as .pecified in the Grant Award Agreement. Your narrative mu.t develop for each Objective how the proposed automated equipment and/or .oftware vill enhance the project'. abilitf to accomplish that Objective bf relating the equipment ~o that Objective'. activitie.. For example, detail how the propo.ed automated equip.ent vill a..i.t the project in increasing arre.t rate. or in providing better counseling .ervices to at-risk fouth. The Executive Task Force will'develop a policy statement that defines the specific goals and objectives of this monitoring body. The Task Force will play a key role in the development of the MeI and MPO assessment process. Management strategies and CAU products will be developed as the result of a comprehensive assessment of current policies and procedures. User groups will, define those products nee~ed to enhance present and future operations. The Project Di~ector and the .project Manager will facilitate this assessment process. As user I groups assess the products made available from the CAU, the Crime Analyst will tailor products to meet the specific needs of individual user groups. Desktop publishing software will enable the CAU to create customized products i.e. newsletters, formal documents, reports, bulletins etc. Graphic;s software will provide graphs necessary for training and evaluation, instructional materials, displays and publishing. ... The development of 'the Crime Analysis onit is key to the success of the C-CAP prograa. CAO personnel vill be .elected from criteria that will be established by management, in keepiDg with long range goals for automation of the police department. ~e Crime Analyst will need experience in developing data file., utilizing records information and manipulation of raw data into a usable format. The Crime Analyst will be required to have a working knowledge of the current' records system and be familiar with the department's basic automated equipment. Office space for the CAO unit was set aside during the remodeling of the department in 1990. The installation of project equipment will require a minimum amount of effort. The designated CAO space is adequate to comfortably house unit equipment, supplies, workstations, files and personnel. Requested equipment will greatly enhance the training component of this project. Project equipment will produce training products, enhance curriculum development and provide for graphically clear instruction. The training of department personnel is a key element in C-Cap development methodology. Approximately 60 department personnel will receive C-CAP training .during the first year of the project. The Desktop publisher and the graphics software package will provide all department units with tools for personnel evaluation, geographical analysis of crime patterns, crime trend summaries and enhance field training capabilities. This wide selection of products will provide management and u~~t supervisors with a variety of options. . Requested equipment will result in management strategie. requiring the re-as.essment of forma and formats pre.ently in use. Requested equipment will determine those change. and vill improve the quality and type of the rav data being collected. As the City of Gilroy enters into a decade of rapid expansion, the police department's computer system capabilities exceed the ability of existing personnel to utilize crime analysis function~. The depart~ent does not have the " enhancements necessary to collect analyze and produce usable crime analysis products. By hiring personnel who are familiar with RMS, Datatreive and the flexibility of a personal computer, we can create, improve and implement the files relevant to basic crime analysi.. By bringing CAU personnel onboard, with a working knowledge of the RMS, we will be able to move forward towards early completion ,. of data file modifications and improvements. The computer enhancements that are requested, will allow the CAU to design and publish products such as: daily crime bulletins, crime series/pattern bulletins, crime summary reports and general crime report publishing. The enhancements such as the Aldus PageMaker software will allow the CAU to create and customize documents, reports and presentations to suit the special needs of individual user groups. These software and hardware enhancements will provide the CAU the needed flexibility to create new forms, formats, including daily, weekly and quarterly reports. 3 w . t. Requested equipment will provide reliable infor_ation sources for identifying career criminal.. ~he a..igned project liaison will utilize CAU product. and ca.e review procedure. a. career criminal cases are produced by the investigations/patrol units. The working relationship with the district attorney'. office will benefit from the departments ability to produce a higher percentage of prosecutable case.. We will modify our present case ~anagement methods to fulfill the needs and .. requLrement of the district attorney'.'office. Case management wi~l require input and evaluation from a variety ~f sources and agencies operating in cooperation with this agency. Their input will help to develop an identification system that will assist supervisors, line personnel and participating agencies in identifying and pursuing career criminals operating in this, or neighboring jurisdictions. Daily, weekly and monthly summaries and or bulletins will enable law enforcement agencies to arrest and prosecute career criminals. A successful C-CAP project will require an on-going review process by project managers. This process will be conducted in a formal and informal manner throughout,the term of the project and beyond. Unit personnel will provide written progress reports and .a 'formal evaluation to the Executive Director and the Executive Task Force. The City Administrator will require additional formal CAU evaluation. 4 . . r .CS or awmw. JUSTICE PUNND' , , '. .. . . ' PROPOSm AU'l'tW.'1'ED Sl'SdJl PUROIASI FAa SHEET Grant Award NUmber: , Grantee: City of Gilroy--Police Department Project Title: Gilroy in Transition: Manadna the Future of Police Services Grant Award Period: Froa July 01 19..!L -to JUDe 30 19 93 - PORCHASE LEWL: -1- Percentap: 5.4% .' To,tal Cost or Proposed Computer S18tea: S 11~~" . Total Grant Award Amount: S' 120,000.00 FOR OCJP USE ONLY Approved Disapproved (,{' ( ) ~s~J~~ 7-/- 7~ Date (/) ( ) Lb&-u~ 9- /~?2.. Chier Date (~ ( ) CO) .,~ ..~~ Date . (~ ( ) 7-(-7;L . (j Date ( ) ~ ,-It '1'1-, Date '\ ., .:~' . . " 01-. _-:E OF. awaNAL JOSTICI PLANNm. SECTION 3 - PROPOSED AUTOMA'IED Sysnx PURaIASE BUDGE'I' LINE DETAIL (CONTtD.) , COMPONENT OPERATING EXPENSES (Continuedl BUDGET , Supplies: RIA-nothing specifically c01llputer related. , RIA Telephone Lines: R/A--supplied as in-kind contribution. RIA Connect Time to Mainframe or Data Centers: . N/A--by in-house personnel, City staCf personnel, crime analysts person, and/or consultant services. RIA EQUIPMENT Hardware: $ 4,600.00 Software: 1,830.00 Cabling: RIA OTHER RIA Conversion: . . Miscellaneous: $113,200.00 l' ,.. .....- TOTAL , ' . . . .~ t \, OF E OF aUJ[lJlAL .rosnCE PJ.ANNINC . SECTION _ - cmlu1CAnON OF COMPLIANCE '1'bis document is to certify that 1. the Project Director 'for the (Name of crantee and project naae) City of Gilroy/Police Department: Gilroy in Transition: MaDaginl tbe Future of police Services .. responsible for the imPlementation and management of the above aentioned project and for the iaplementation and management of the of the proposed automated s)'StD. I further certify that all resources (eg.. hardware. software. personnel and telecommunications) to be ut.illzed b)' this project are :l.n compliance with all applicable standards. policies and procedures for the prOcurement and use of automated systemS as conta1necl :l.n the project's local policies and operating procedures, the Grant Award Agreement and the OCJP Grantee Handbook. '1'he total cost for the development. procurement and operation of this proposed automated syst.. for the duration of this grant. including: hardware; software; maintenance; telecomawUcations; salaries; benefits; supplies; fumi ture; consul t1ng; training: travel; and technical support. as estimated and dOCWDented :l.n the budget. is: S 113,200.00 (Note: 'Ibis total is derived froa the total figure to be found in Section 2). The designated liaison/coordinator for this project is: Serleant Lanny Brown Helshe may be reached at: (408) 848-0350 f 01-10-92 Date , . . ATTACHMENTS PO _ of _ Gll.ROY POUCB DBPARTMENT OUMEIINCIDINT UI'OItT CASE , ........... .. ....... >>'Cade J 2SIaa Add ~ ) 21.t)C)8fAp 3411>11 .... .... Add AM'! ".... ......... ~ A J ~ 2U B P 1lIIbaIN_ (lMt,1'IIlII, MiIIdIe) 2SIaa Add ) 21.t)C)8f1tp 3WI.I .... ... Add ..... "oIaIcle YoIIlIrItn eofJte:m 1 N 'I 'lOISerial # 61JD.c NARRA11VE n SUMMARY n The VICTIMJREPORTING PAR1Y contacted the Ponce i>ept. 10 report the TBEPTILOSSIDAMAGE of the lilted . property, 1bia toot place ATINEARlPROM the victima VEHICI.ElRESIDENCFJBUSINESS. 'lbere are no IUlpecU and tbiI report iJ made primarlJy b iDIurance putpOICa and 10 alert the Police Dept. (Blackolll the words thal DO NOT apply). coDlimled TA'ITOO CODE: A-Face B-Nec1: C-Shoulder D-Inner Forearm E-Bact Forearm F-Inner Bicep G-Tricep H-Hand I-FIDler l-Cbest K-Bact L-Buttocb M-Thigh N-Calf O-Foot While - Recordsljile YeUow - C4.U/Delectives Pink - Sgl/Bloller Board .-.n. ATIACHMENT"B" CAREER CRIMINAL POLICY AND PROCEDURES GD..ROY POLICE DEPARTMENT INTRODUCTION: Repeat felony offenders make up a small percentage of the offender population, but they commit the majority of serious crime, The 1982 RAND Corporation study (Greenwood, Abrabamse) found half the inmate population surveyed in California, Texas, and Michigan committed fewer than 135 crimes per year, and 10% committed more than 600 crimes annually, RAND Corporation also found that of those inmates released from California prisons, 76% were rearrested after 3 years, The Habitual felony offender is one who has likely committed numerous felony crimes, probably around 187 per year, This typical repeat felony, offender is responsible for .$430,000 in annual crime to the community as reported by the National Institute of Justice in July 1987, Criminal justice expenditures for the City of Gilroy for fiscal year 92/93 was 6,7 million dollars, Although these serious offenders represent only a small minority of all criminal defendants, they account for a disproportionate amount of the crime that affects people's lives, It is our goal to ensure that they are identified, apprehended, and punished with priority prosecution being the primary means to this end. OBJECTIVES: Standards for the identification and subsequent handling of priority prosecution cases have been developed in an effort to meet the following objectives: 1. To target crimes of violence, career criminal offenders, and major narcotic offender cases at the earliest possible time, whether during investigation, case referral or at arraignment, 2, To target other cases which, in the public interest, by virtue of the nature of the offense or the offender, require special attention, 3, To ensure that priority prosecution cases are appropriately handled with the level of experience required by each case, 4. To expedite the handling of priority prosecution cases and to ensUre coordinated efforts among police and prosecution personnel. 5. To ensure uniform and appropriate recommendations by the office of District Attorney relative to bail and sentencing, 6, To centralize the monitoring of priority prosecution cases, CASE SELECTION CRITERIA: Criminal offenders subject to priority apprehension and prosecution efforts, as defmed in Penal Code Section 13853, are individuals under investigation or arrest for the commission or attempted commission of one or more 1 of the following crimes: 1, Homicide 2, Rape or Sexual Assault 3, Lewd or lascivious conduct upon a child 4, Robbery 5, Burglary 6, Arson 7, 11351 H&S, 11351.5 H&S 8, 11352 H&S 9, Receiving Stolen Property 10, GJand Theft 11, Grand Theft Auto and who is either being prosecuted for three or more separate offenses not arising out of the same transaction involving one or more of such felonies, or has suffered at least one conviction during the preceding 10 years (exclusive of any time which the arrested person has served in state prison) for: 1. Robbery of the first degree 2. Burglary of the first degree 3. Arson as defmed in Section 451 PC 4, Unlawfully causing a fire as defmed in Section 452 PC 5, Forcible rape, sodomy or oral copulation committed with force 6. Lewd or lascivious conduct committed upon a child 7, Kidnaping as defmed in Section 209 PC 8, Murder or at least two convictions during the preceding 10 years (exclusive of any time which the arrested person has served in state prison) for: 1, Grand Theft 2, Grand Theft Auto 3. Receiving Stolen Property 4, Robbery of the second degree 5, Burglary of the second degree 6, Kidnaping as defmed in Section 207 7, Assault with a deadly weapon or instrument 8, 11351 H&S or 11352 H&S HOWEVER, it should be noted that the Santa Clara County District Attorney's Office will only initiate Career Criminal Prosecution efforts in cases of first degree Burglary, and multiple 211 'so Cases involving the other qualifying offenses are handled by special units within the D,A, 's office (sexual assault, narcotics, etc.). 2 The initial identification of career criminal cases can be made by any Gilroy law enforcement, or Santa Clara County prosecutor, but will be the primary responsibility of the Crime Analysis Unit for Gilroy Police Department cases, The Crime Analyst will check daily bookings for subjects arrested for any of the qualifying offenses, A rap will be requested on those individuals arrested for qualifying offenses to determine eligibility, The Crime Analyst, law enforcement and prosecution personnel will use the career criminal filing form in the identification and referral process (refer to attached form), Timeliness in the identification and referral process is critical to the assigned prosecutor in filing of the complaint, detailing prior convictions and bail motions, Some cases will not immediately appear as meeting the prior conviction criteria. If after the defendant's criminal record becomes available, and it is apparent that the case qualifies for career criminal prosecution, the prosecutors office will be notified immediately, CASE PREPARATIO~: Preparing a career criminal case for referral for priority prosecution efforts will be the responsibility of the crime analysis unit. Every effort will be made by the investigating officer(s) to expedite follow-up investigation requests made by the District Attorney's office in such a designated priority case. CASE REFERRAL: The crime analysis unit will prepare and forward the following documents to the District Attorney's office in those cases where career criminal prosecution requests are made: 1, Crime Reports 2, Investigative Reports 3, Defendant's criminal record (manual rap), DMV record. 4, All known prior police contacts with defendant in Santa Clara County, 5, Career criminal flIing form. One copy will be maintained at the police department, and the other attached to the transmittal package. The objective is to provide prosecutors with especially strong cases against the career criminal. The items listed above will provide the prosecutor and the courts with information to support pretrial incarceration, substantiate that a defendant qualifies as a career criminal based upon prior conviction, and support enhancement motions. It may not be possible to obtain all listed documents prior to arraignment or the preliminary hearing, however, every effort will be made to secure these items as soon as possible to achieve optimum results. CASE FILING: The designated career criminal Deputy District Attorney (DDA) is responsible for reviewing referred career criminal cases for priority prosecution. The career criminal DDA will determine whether the case is acceptable under the agreed criteria and whether the case requires further follow-up investigation, If the case is rejected, the DDA will notify the crime analysis unit or the investigations supervisor as to the reason(s) why the case is not acceptable for priority prosecution, Cases not meeting the career criminal criteria or the District Attorney's office is unable to accept for priority prosecution, will be flIed in the normal manner. The career criminal DDA will complete the rejection justification portion of the career criminal filing form explaining the reason for rejection. A copy of this form will be forwarded to the investigations supervisor, and the crime analysis unit, 3 Career criminal cases accepted for priority prosecution will be assigned to the career criminal DDA who will be responsible for matters related to arraignment, bail hearing, case preparation, pretrial conferences, trial and sentencing, CASE PROCESSING: The assigned career criminal DDA is responsible for case preparation prior to court hearings which includes contact arresting officers and witne~ses, and arranging for pretrial conferences to ensure a coordinated prosecution effort. The assigned DDA will inform the investigating officer of any change in case status related to the court process. The investigating officer is responsible for assisting the assigned prosecutor in any follow-up investigation ~~rs during trial. District Attorney investigators will be utilized as the need arises, and when the investigating officer is unable to provide follow-up due to other case assignments, MONITORING, CASE RESOl.UTION AND EV ALVA TION: The crime analysis unit will be responsible for maintaining a monitoring system that will provide the number of priority prosecution cases: 1, Referred 2, Rejected and accepted 3, Defendants convicted 4, Dispositions The crime analysis unit will also assist in developing and implementing a system which will identify known offenders who prequalify as career criminals based upon prior convictions. Special flag functions will be used in the Records Management System that indicates a known offender in the master name fIle is a career criminal. Evaluation and resolution of career criminal cases will be conducted by members of a career criminal committee. The committee will be comprised of the Investigations Supervisor, Chief Deputy District Attorney responsible for case assignment and the Crime Analysis Supervisor. The purpose of the committee is to provide feedback in matters related to priority apprehension and prosecution, 4 ATTACHMENT "C" GIUOY POUCE DEPAIl'IMENT FIELD INTERVIEW c.uD GANO: I) NAME: 2) DOl: APT: 3) ADDR: cm: 4) PHONE: 5) RACE: 6) SEX: 7) HAIR:_ 9) HOT: 12) 5.5.1: 10) WOT: II) Dum: I) EVE: STATE: 13) AKA'S: ....................................................................................... 14) LOCA110N: 15) DATE: 16) TIME: 17) OFFeR: IDI ......................................................................................' II) LlClVlNI 20) YEAR: 23) STYLE: 19) TIME: 22) MOD: 21) MAICE: 24) COLOR: ASSOCIATES: MESSAGE: TA1IOOS: o 1. The individualldmiu to any peace officer or sclIooI offICial membenhip in I lana, o 2, The individual is lanooed wid!lanllolO and/or wean clolhinl which bean lana ideDliflCltion, o 3, The individual is observed usociating wid! identifJed lanl members, o 4, The individual is involved in I youd!lanl crime, o 5. The individual is named by cwo or morc members of one IIIlI IS I member of 1beir lUll, o 6, The individual bas been field inrerviCwed while participatinl in I suspicious activity wilb memben of I 11IlI. o 7. lDdividual idCDtifICd himself U I youlb lUll member in Juvenile Hall. Ranches, CY A. County Jail. or prison comspondence, .... .... lie ...... illdicaliolll ... an illdividoal . a.... 1IIClIlbcr; j,c, fill ..... ..... criluoa. but docI ... ...... an odmiIsiaB lD IIlII ...... .. iIldiYidual IhDuId lie ........., .. an --, f , r: . , I . . . . ...