Resolution 1994-47
RESOLUTION NO. 94 - 47
RESOLUTION OF THE COUNCIL OF THE CITY OF GILROY APPROVING THE APPLICATION AND THE
PROJECT AGREEMENT FOR A GILROY IN TRANSITION: MANAGING THE FUTURE OF POLICE
SERVICES GRANT THROUGH THE CAREER CRIMINAL APPREHENSION PROGRAM.
WHEREAS, the Council of the City of Gilroy desires to undertake a certain
project designated: Gilroy in Transition: Managing the Future of Police Services
Grant to be funded in part from funds made available through the Career criminal
Apprehension Program administered by the Office of Criminal Justice Planning
(hereafter referred to as OCJP).
NOW, THEREFORE, BE IT RESOLVED that the City Administrator of the City of
Gilroy is authorized, on its behalf to submit the attached proposal to OCJP and is
authorized to execute on behalf of the City Council the attached Grant Award
Agreement including any extensions or amendments thereof.
BE IT FURTHER RESOLVED that the applicant agrees to provide all matching
funds required for said project (including any amendment thereof) under the Program
and the funding terms and conditions of OCJP and that the cash match will be
appropriated as required.
IT IS AGREED that any liability arising out of the performance of this Grant
Award Agreement, including civil court actions for damages, shall be the
responsibility of the grant recipient and the authorizing agency. The State of
California and OCJP disclaim responsibility for any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used
to supplant expenditures controlled by this body.
PASSED AND ADOPTED this 20th day of June, 1994, by the following vote:
AYES:
COUNCILMEMBERS: GILROY, MORALES, ROGERS, ROWLISON, VALDEZ and GAGE,
NOES:
COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: KLOECKER
AP~~~j,~
Mayor
~anw/? 6ft. .
/ City Clerk ~
RESOLUTION HO. 94 - 47
I, SUSANNE E, STEINMETZ, City Clerk of the City of Gilroy, do
hereby certify that the attached Resolution No. 94-47
is an original
resolution, duly adopted by the Council of the City of Gilroy at a regular
meeting of said Council held on the 20th
day of
June
, 19...2L,
at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the
Official Seal of the City of Gilroy this 21st day of
June
,1994.
A~~~
.~rk of the City of Gilr~
(Seal)
OFFICE OF CRIMINAL JUSTICE PLANNING
GRANT AWARD FACE SHEET
OCJP A301
The Office of Criminal Justice Planning, hereafter designated OCJP, hereby makes a grant award of funds to the
following Administrative Agency (1) City of Gilroy
hereafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award.
(2) Implementing Agency Name Gilroy Police Department
Contact Shelly A. Milliman Address 7370 Rosanna St., Gilroy, CA 95020
Telephone (408 ) 848-0337
(3) Project Title (60 characters maximum)
Gilroy in Transition: Managing the future
of Police Services
(4) Project Director (Name, Title. Address, Telephone)
(four lines maximum)
Roy M. Sumisaki,Chief
7370 Rosanna St.
Gilroy, CA 95020
(408) 848-0312-'
(5) Financial Officer <Name, Title, Address, Telephone)
(four lines maximum)
Michael Fresques, Dep. Finance Director
7351 Rosanna St.
Gilroy, CA 95020
(408)848-0235
(6) Award No.
(7) Grant Period
Jul 1 1994 - Dec. 31 1995
(8) Federal Amount 0
(9) State Amount $129,600
(10) Cash Match 69,785
(11) In-Kind Match 0
(12) Total Project Cost $199,385
This grant award consists of this title page, the application for the grant which is attached and made a part hereof,
and the Assurance of Compliance forms which were previously submitted. The grant recipient signifies acceptance
of this grant award and agrees to administer the grant project in accordance with the statute(s), the Program
Guidelines, this Application for Continuation Funding and the OCJP Grantee Handbook.
FOR OCJP USE ONLY
Item:
Chapter:
PCA No,:
Components No.:
Project No.:
Amount:
Split Fund:
Split Encumber:
Year:
Match Requirement:
Fed. Cat, #:
Fund:
Program:
Region:
Otlice of Criminal Justice Pl3nnin~
.. .. ,
I hereby certify upon my own personal knowledge that
budgeted funds are available for the period and
purposes of this expenditure stated above.
Fiscal Officer, OCJP
Date
Executive Director, OCJP Date
6
"
Memorandum
To:
Susanne E, Steinmetz, City Clerk
cc:
Ll Lanny Brown
From:
Shelly A, Milliman, Crime Analyst
Date:
June 2, 1994
Subject:
.
RESOLUTION FOR C-CAP GRANT
As we discussed earlier today, the Police Department needs a resolution
authorizing the continuation of funding for the Crime Analysis grant.
Can you please place it on the agenda for the June 20th meeting.
Attached are copies of the resolution and letter that were submitted last
year.
If there is any thing else I need to do, please let me know, ext. 337.
Thanks for YOtlf assistCJ.Ilce,
~~~~
Crime Analyst
\)
~
USOUJ!IOI ID. . -
BSOunl. or ftI CllUIICIL or to cln or CILIOt U.IOYUC _ ArnlCAflOl AID !II
.1OJICf M:IIIMIIft fOl & GILlOt u ftAlSITIOII: IlUAGIIC 111 mull or POLICI
SUVlClS CUlt mooc:a I'll CAlIa C2DlDW. Ar.IDIIIIOI PIOCWl.
YIEIIAI. e.. eo..cll .f eb. CICJ .f Cllre, ...lr.. co ....reak. . certal.
proJ.ce ...l,ue..: CUro, La Traal1Uoa: .....'1.. CU hcue .f PoUce "mea
Creae eo \0 f..... La ,.re hOD fUDb .... ...lla\l. ellr...' ehe caner Crlalu1
Apprauulo. fro,r.. ...Lalleer" \1 eM OfUce .f Crla1ul J..UCI 'la_..
(b.reafe.r r.f.rrot eo a. OCJP).
_. 1:IIII1OU. U n USOLVD ebae e\o ClCl Uala1atraeor of eM ClCJ .f
Cllrol 11 ..ebod.... o. u. ..balf eo .ulIale cu attacba' ,ropo..l eo OCJP ... II
.ueborb.. eo ...Clt. .. ..balf of eu C1tl eo.cU cb. att.eb.. Cr..t Ava"
A,re....t lacl...1.. ao, ..t...lo.. or ........U t1loroof.
1& If rDI1'IIU I!SOLfID tut tb. appllcaat .,rea. to ,ron', aU utclal..
fa.... r~"" for ..1. ,roJ.ct (bel...l.. .., ...D4lMot the roof) "'er eM 'ro,n.
... tb. f...l.. t.ra. a" co..lelOll. of OCJP ... tllae tla. ca.1a utcla rill ..
approprl.t.. .. r...lr",
IT IS AC1IID tllat .., 11.bllle, arl.l.. ..e of tla. perfotalae. of ehl. Cr.at
Avar' A'r.....t. lacla'I.. cl.ll court actio.. for ........ .ball .. tla.
re,poD.lbll1t, of tb. .r'Dt r.clpl.ot a" the althorllloa ','DC,. th. It.t. of
Callforala ... OCJ, .l.cl.l. r..po..lbllltl for a., .ucla 11.\11It,.
IZ It 'UlTREI l!SOLflD tbat .r..t fu.', r.c.l... h.r.aD'.r .h.ll oot .. ....
to .uppl..t e."D.lture. cODtroll.' ., tbl. ~,.
'ASSED AID ADOPTED thl. 7tb 'a, of JUD.. 1"3. \, the followlD, .ote:
AtIS: COUIIClUC!HJZU:
IIOU: COOJICIUC!MI1U:
IdSUf: COUIIClUC!HJ1U:
&PPIOVED:
Ma,or
AnES'r:
Clt, Clerk
-1-
USOLUTIOlIO. t3 -
.
Certification of Assurance of Compliance
OCJP-656 (Rev. 1(193)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Note: There are different requirements for state and federal funds. (Those affecting
only federally funded projects are identified.)
I, Jay Baksa, City Administrator , hereby certify that:
(official authorized to siR1l grant award; same person as line 13 on Grant Award Face Sheet)
GRANTEE:
City of Gilroy
IMPLEMENTING AGENCY: Gilroy Police Department
PROJECT TITLE: Gilroy in Transition: Managing the future of police services.
will adhere to all of the grant award agreement requirements (state and/or federal> as
directed by the Office of Criminal Justice Planning including, but not limited to, the following
areas:
I. Equal Employment Opportunity
II. Drug-Free Workplace Act of 1990
III. California Environmental Quality Act (CEQA)
IV, Lobbying
V. Debarment, Suspension, and Other Responsibility Matters
VI. Other OCJP Certifications as Applicable
I. EQUAL EMPLOYMENT OPPORTUNITY (EEO)
A. General EEO Rules and Regulations (State and Federal)
The applicant selected for funding acknowledges awareness of and the
responsibility to comply with the following Equal Employment Opportunity
requirements by signing the Grant Award Face Sheet (OCJP A301>, including
this Certification of Assurance of Compliance, and submitting the application
to the Office of Criminal Justice Planning (OCJP),
1. California Fair Employment and Housing Act (FERA) and
Implementing Regulations, California Administrative Code, Title 2,
Division 4, Fair Employment and Housing Commission,
2. California Government Code Article 9,5, Sections 11135-11139.5 and
Implementing Regulations, California Administrative Code, Title 22,
Sections 98000-98413.
3, Title VI of the Civil Rights Act of 1964.
4. Title V, Section 504 ofthe Rehabilitation Act of 1973 (29 USCS Section
974) and Federal Department Regulations on its implementation;
Otlice of Criminal Justice Plannin~
15
Certification of Assurance of Compliance
OCJP-656 (Rev. 10193)
Government Code Section 4450, et. seq,
5. Subtitle A, Title II of the Americans with Disabilities Act (ADA), 42
USC Sections 12131-12134 and U.S. Department of Justice
implementing regulations, 28 CFR, Part 35.
6. U .S, Department of Justice Regulations, 28 CFR, Part 42, Equal
Employment Opportunity, Policies and Procedures -- applies to
federally funded grants only,
Federal and state agencies have the legal right to seek enforcement of the
above items of this assurance of compliance.
All appropriate documentation must be maintained on file by the project and
available for OCJP or public scrutiny upon request. Violation of these
provisions may result in withholding of grant funds by OCJP,
B. The following apply to federally funded grants only:
Note: Effective Fiscal Year 1992-93, the Federal criteria and
requirements apply to the "implementing agency" responsible for the
day.to-day operation of the project (e.g., Probation Department,
District Attorney, Sheriff).
1. Criteria for Federal EEO Program Requirements for Grants in the
Amount of $25,000-$499,999. (Does not apply to community-based
organizations).
Federal regulations require qualified recipient agencies of federal
financial assistance to prepare an Equal Employment Opportunity
Program (EEOP) upon meeting all of the following criteria:
a. Grantee has 50 or more employees,
b. Grantee has received a total of $25,000 or more in grants or
sub grants since 1968,
c, Grantee has a service population of 3% minority representation
(ifless than 3% minority population the EEOP must be prepared
to focus on women),
The EEOP must be developed for the implementin~ agency responsible for the
day-to-day operations of the program.
2. Assurance of EEOP for Federal Grants of $25,000-$499,999
This implementing agency has formulated, or will formulate, implement
and maintain an EEOP within 60 calendar days of the date the Grant
Award Face Sheet (OCJP A301) is signed by the Executive Director of
Otlice of Criminal Justice Plannin~
16
Cenification of Assurance of Compliance
OCJP-6fi6 (Rev. 10193)
OCJP. I also certify that the EEOP is/will be on file in the following
AffIrmative Action (A.A.) Office:
A.A.Officer:
Philip Valenzuela
Title:
Human Resources Director
Address:
7351 Rosanna St.
Gilroy, CA 95020
Phone
(408)848-0205
The EEOP is available for review or audit by officials of OCJP or the Federal
Government, as required by relevant laws and regulations.
Additionally, I agree to submit a copy of said EEOP to OCJP (Attention: EEO
Compliance Officer) within 60 calendar days of the Executive Director's
signature on the OCJP A301.
3. Federal Grants of $500,000 and Above
All applicants for federal grant funds of $500,000 or more will submit
a copy of their EEOP (developed for the implementing agency), or
federal letter of compliance, to OCJP with the second stage application
forms.
4. EEOP Updates for Continuing Federal Grants
Projects who have previously received a total of $25,000 or more in
federal grants, or a single award in the amount of $500,000 or more,
and have an approved EEOP on me with OCJP, are required to submit
an annual update of their EEOP if funds are continued. The timeframe
for EEOP updates are the same as identified in Section I, C and D
above,
II. CALIFORNIA DRUG-FREE WORKPLACE ACT OF 1990 AND FEDERAL
DRUG-FREE WORKPLACE ACT OF 1988 REQUIREMENTS
The above-named organization(s) will comply with the California Drug-Free Workplace
Act of 1990 of California Government Code Section 8355, et, seq., and the Federal
Drug-Free Workplace Act of 1988, and implemented as 28 CFR, Part 67, Subpart F,
for grantees, as defined in 28 CFR, Part 67, Sections 67.615 and 67,620 by:
A. Publishing a statement notifying employees that unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance is
prohibited and specifying actions to be taken against employees for violations,
as required in Government Code Section 8355(a),
B. Establishing a Drug-Free Awareness Program as required by Government Code
Section 8355(b), to inform employees about all of the following:
Otlice llf Criminal Justice Plannin~
17
Certification of Assurance of Compliance
OCJP-6fi6 (Rev. 10193)
1. The dangers of drug abuse in the workplace;
2. The organization's policy of maintaining a drug-free workplace;
3. Any available counseling, rehabilitation and employee assistance
programs; and
4. Penalties that may be impo,sed upon employees for drug abuse
violations.
C. Providing as required by Government Code Section 8355(c) that every
employee who works on the proposed grant:
1. Will receive a copy of the company's drug-free policy statement; and
2. Will agree to abide by the terms of the company's statement as a
condition of employment on the contract or grant,
..,- ...-
D. Notifying the employee in the statement required that, as a condition of
employment under the grant, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer in writing of his or her conviction for a violation of
a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction,
E. Notifying the agency, in writing, within 10 calendar days after receiving notice
as required above from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice,
including position, title to: Department of Justice, Office of Justice Programs,
ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, DC 20531.
Notice shall include the identification number(s) of each affected grant.
F. Taking one of the following actions, within 30 calendar days of receiving notice,
with respect to any employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to
and including termination,consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
2. Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
federal, state, or local health, law enforcement, or other appropriate
agency,
G, Making a good faith effort to continue to maintain a drug-free workplace
through implementation of the above requirements,
In. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
The above-named organization(s)/individual(s) will comply with the California
Office nf Criminal Justice Plannin~
18
Certific3tion of AsSUf3nce of Compli3nce
OCJP-6!i6 (Rev. 10193)
Environmental Quality Act CCEQA) requirements as stated in the Public Resources
Code, Division 13, Section 21000 et. seq. and all other applicable rules and
regulations.
All appropriate documentation will be maintained on me by the project and available
for OCJP or public review upon request.
IV. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and implemented as 28 CFR,
Part 69, for persons entering into a grant or cooperative agreement over $100,000, as
dermed at 28 CFR, Part 69, the applicant certifies that:
A. No federally appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection
with the making of any federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or
modification of any federal grant or cooperative agreement,
B. If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form - LLL, "Disclosure of Lobbying Activities", in accordance
with its instructions.
C. The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers [including
sub grants, contracts under grants and cooperative agreements and
subcontractCs)] and that all subrecipients shall certify and disclose accordingly,
v. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATI'ERS ..
applies to federally funded grants only
As required by Executive Order 12549, Debarment and Suspension, and implemented
at 28 CFR, Part 67, for prospective participants in primary covered transactions, as
defined at 28 CFR, Part 67, Section 67.510, the applicant certifies that it and its
principals:
A. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a State or Federal Court,
or voluntarily excluded from covered transactions by any federal department
or agency,
B. Have not, within a three-year period preceding this application, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
Otlice lit' Criminal JUHticl! Plannin~
19
Certitic/1tion of Assurance of Compliance
OCJP-656 <Rev. 10193)
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation offederal or state anti~rust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property,
C. Are not presently indicted for, or otherwise criminally, or civilly, charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated above,
D. Have not, within a three-year period preceding this application, had one or
more public transactions (federal, state, or local) terminated for cause or
default,
Where the applicant is unable to ,certify to any of the statements in this certification,
he or she shall attach an explanation to this application,
Otlice of Criminal Justice Planninl{
20
Certification of Assurance of Compliance
OCJP-656 (Rev. 10193)
VI. OTHER OCJP CERTIFICATIONS AS APPLICABLE:
Failure to comply with these requirements may result in suspension of payments
under the grant or termination of the grant or both and the grantee may be
ineligible for award of any future grants if the Office of Criminal Justice Planning
(OCJP) determines that any of the following has occurred: (1) the grantee has
made false certification, or (2) violates the certification by failing to carry out the
requirements as noted above.
CERTIFICATION
I, the official named below, am the same individual authorized to sign the
Grant Award Agreement [line 13 on Grant Award Face Sheet], and hereby
swear that I am duly authorized legally to bind the contractor or grant
recipient to the above described certification. fully aware that this
certification, executed on the date an . unt , IS made er
penalty of peIjury under the eState 0 omi ,
Official's Title:
P r,
Official's Signature:
Official's Typed Name:
Date Executed:
&'~-9r
Federal ID Number:
94-6000340
Executed in the County of:
Santa Clara
Otnce nf Criminal Justice PI:mnin~
21 '
PROJECT SERVICE AREA INFORMATION
1. COUNTY OR COUNTIES SERVED: Enter the name(sl of the county or counties served by the
project. Put an asterisk where the principal office of the project is located.
Santa Clara
2. U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) of the U.S. Congressional District(S)
which the project serves. Put an asterisk for the district where the principal office of the project is located.
12th District
3. STATE ASSEMBLY DISTRICT(S): Enter the nurnber(s) of the State Assembly District(s) which the
project serves. Put an asterisk for the district where the principal office of the project is located.
25th District
4, STATE SENATE DISTRICT< S): Enter the number(s) of the State Senate District(s) which the project
serves, Put an asterisk for the district where the principal office of the project is located.
17th District
5, POPULATION OF SERVICE AREA: Enter the total population of the service area served by the
project.
33,264
Otlice of Criminal Justice PlanninA'
22
PROJECT CONTACT INFORMATION
Applicant: City of Gilroy
Implementing Agency (if applicable): Gilroy Police Department
Gilroy in Transition: Managing the future of police services
Project Title:
Grant Number (to be added by OCJP):
Provide the name; title, address and telephone number for the project contact persons named
below. If a section does not apply to your project, enter ''N/A''.
1. The person having day-to-day responsibility for the project:
Name: Lanny Brown
Title: Lieutenant
Address: 7370 Rosanna St.
Gilroy, CA 95020
Telephone Number: (40~ 848-0313 Fax Number: (40~ 848-2688
2, The Executive Director of a nonprofit organization or the Chief Executive Officer (e,g"
Chief of Police, Superintendent of Schools) of the implementing agency:
Name: Roy M. Sumisaki
Title: Chief of Police
Address: 7370 Rosanna St.
Gilroy, CA 95020
Telephone Number: (40~ 848-0312 Fax Number: (40~ 848-2688
3. The Chair of the Governing Body of the implementing agency: (Provide address and
telephone number other than that of the implementing agency.)
Name: Don Gage
Title: Mayor, City of Gilroy
Address: 7351 Rosanna St.
Gilroy, CA 95020
Telephone Number: (40~ 848-0227 Fax Number: (40~ 842-2409
4, The person responsible for the project from the applicant agency. if different than #1:
Name:
Title:
Address:
Telephone Number: ( )
Fax Number: ( )
5. The Chair of the Governing Body of the applicant agency, if different than #3:
Name:
Title:
Address:
Telephone Number:
Fax Number:
Office of Criminal Justice PlanninR
24
BUDGET CATEGORY AND LINE.ITEM DETAIL
B. Operating Expenses
Indirect Overhead: (Paid by City)
Power, heating, air conditioning, office space etc.
Office Supplies and Reproduction:
Office supplies include pencils, pens, ~tc.
Printed Forms:
Crime Report forms, FI cards, and other forms changed
because of crime analysis needs.
OVerhead Projector:
Audit:
Travel and Training
OCJP Required Training:
$3,570
Three people to attend two 3-day OCJP workshops in
Sacramento and Southern California.
Registration: $150 x3x2
Mileage: 0.24/mi x 300 miles round trip
Subsistence: $111 x3x3x2
Airfare: (3) people @ 200/ea
California Crime Analyst Assoc.:
Two people to attend 3 day CCAA conference.
Registration: $200 x2
Airfare: 2 people @ 200/ea
Subsistence: $111 x2x3
a The applicant will use the state travel policy
o The applicant will use a travel policy other than the state's,
The applicant will use the written policy of
which is more I less restrictive than the state's,
(circle one)
TOTAL
OCJP.A303b
Office uf Criminal Justice PlanninJt
30
$ 900
72
1,998
600
$1,496
400
400
696
COST
$0
8,000
13,162
300
1,994
5,066
$28,522
BUDGET CATEGORY AND LINE-ITEM DETAIL
A. Personal Services - SalarieslEmployee Benefits COST I
Crime Analyst - 100\ $67,014
9 Months @ 3632/months $32,688
9 Months @ 3814/month $34,326
Police Records Technician $50,995
18 Months @ 2822/month $50,995
BENEFITS: $35,515
Medical/Dental Ins. $15,936
Life Ins. - 126
Unemployment Ins. 296
Retirement 13,247
Medicare 1,755
Misc. Disability Ins. 884
Workers Comp. 2,936
Employee Assistance 335
TOTAL $153,524
OCJP-A303a
Otlice lIf Criminal Justice PlanninJ{
28
BUDGET CATEGORY AND UNE.lTEM DETAIL
C. Equipment
Additional View/Work Station for Video Imaging System
to be located in the patrol briefing room
2 Laptop Computers @ 1,750/ea
486
33 MH
280 HD
Built in modem and fax
CATEGORY TOTAL
PROJECT TOTAL
FUND DISTRIBUTION
FEDERAL
1. Amount of Funds
~
~
2. Percentage of Funds
OCJP-A303c
Office lIf Criminal Justice P1annin~
$3,500
STATE
CASH MATCH
$129.600
65%
$69.785
35%
34
COST
$13,839
3,500
$17.339
~1QQ 1AC\
IN.KIND MATCH
~
"
[NOTE: All programs are required to complete this form (OCJP.653).]
Complete the Other Funding Sources form <OCJP 653) to report the total funds available to
support the activities related to accomplishing the goals and objectives of the grant award
agreement. In the Grant Funds column, report the OCJP funds requested by category; in the
Other funds column, report all other funds available to support the project by category and
then calculate the totals by category in the Program Total column. Total each column down
to arrive at the total program funds available.
BUDGET CATEGORY
GRANT FUNDS.,
(Use only the grant funds
identified in the
preceding budget pages,)
OTHER FUNDS
PROGRAM TOTAL
Personal Services
Operating Expenses
Equipment
TOTAL
OCJP-653
(Rev, 1194)
$153 524
$ 28,522
THIS FORM DOES NOT BECOME PART OF THE GRANT AWARD.
Otlice of Criminal Justice Planning
37
I' U l1II .L
(flOPf OF
'"
Y~./l
'2,
OFFICE OF auMIrw. JUSTICE PLANNING
PROJECT SUMMARY
"
...
1. :~ECT YEAR~
Year 2
Year 3
Other
PROJECt' TITLE
3. CATEOORY:
~ Cat_lory 2
6. PROGRAM AREA:
~ City of Gilroy
Gilroy In Transition: Managing The
Future of Police Services
II. APPLICANT
Hue: City of Gilroy Phone: (408) 848-0400
Address: 7351 Rosanna Street
Gilroy, CA 95020
5. IMPLEMENTING AGENCY -
Name: Gilroy Police Department Phone: (408) 848-0300
7. NUMBER OF CLIENTS TO
BE SERVFJ):
Address: 7370 Rosanna Street
Gilroy, CA 95020
31.487 Clients
9. PROGRAM DESCRIPTION: Gilroy Police Departunt will deve- 8. FUNDS REQUESTED:
lop a Crime Analysis Unit. As the result of critical data
analysis and organizational restructuring, Gilroy will in- S 120,000
crease the number of career;crim1nals apprehended and pro-
secuted. The availability of data collection, review, capture and output will enhanc
~ tbe productivity of Gilroy Police Department as the City of Gilroy enters into a
~ substantial expansion phase.
10. PROBLEM STATEMENT: The problem to be impacted is the detection, arrest. and pro-
secution of career criminals in the City of Gilroy. Gilroy is about to enter a dra-
matic growth phase and local police are faced with the challenge of impacting rising
criu rates. The department has no Crime Analysis Unit and no current way to analyze
and ~isseminate available data. Valuable information critical to tactical operations
investigations and deployment of police services is unavailable in a readily
usable form.
11. OBJECTIVES: 1) Develop a Crime Analysis Unit to capture and disseminate analy-
tical data to Administration, Patrol. Investigations. Crime Prevention. UNET and
other law enforcement agencies. 2) Captured data will be used as a guide in restruc-
turing managemenesapproach to policy, deployment, investigations and resources man-
agement. 3) Develop management strategies for the detection, apprehension and pro-
secution of career criminals. 4) An executive Task Force will be formed. Hire C-CAP
personnel. 5) Develop a long range plan by July of 1992. 6) Establish identifica-
tion criteria and begin to maintain records on career criminal cases developed and
processed through the district attorney's office.
OCJP 227 (Rev. 1/91)
12. A~lV1TlES : lecruit and train Criae Analy.t, Data Entry Clerk and Detective/Court
LiaiaoD. Develop Cri.. Analysis filea, produce CAU product. and di.sealnate to ad_iD.
iatration, patrol, detective., cri.e prevention, UNIT and otber user sroup.. Train
peraonnel in CCAP aetbodology. Approximately 66 employees. The Executive Director
and the Task Force will develop aanagement stratesies for intesratins CAU information
iDto policy development, patrol deployment and investigation.. Establish criteria fOl
the identifcation of career cri.inals. Identify court liaison to tract career cri.i-
oal cases with the District Attorney's office. Develop comprehensive ions ranse plan
13. EVALUATION: The Project Manager will establish evaluation criteria resarding the
development of CCAP and tbe CAU. Iaplementation and Integration of CCAP methodology
vill be aonitored on a quaterly basis by the executive director and the CCAP Task
Force.
. -
1". CURRENT INCOME . PROJECTED BUDGET
Personnel Operating Travel Consul tent Other TOTAL
& Benefits Expenses Services Equipment
Funds
Requested 93,331 6,800 8,939 4,500 6,430 120,000
Other Grant
Funds
Other Sources
(In-kind,fees
etc. List.)
i
15. NAME OF RE$POZ;IIE OFF1C~ _ . /J,//,9/
Signature: :t ~J~" Ii. Date:
[
Typed Name: ROY . S . SAKI Ti tle: Chief of Police
}
OCJP 227 (Rev. 1/91)
CAREER CRIMINAL APPREHENSION PROGRAM
MPOIMCI PROGRAM OBJECTIVES
Form 2 cOllI.
Criminal Investigations are currently managed using solvability factors, All cases are
reviewed by the Patrol Supervisor, and assigned a solvability factor of 1,2 or 3 (1 being the least
likely to be solved, and 3 having the highest solvability potential). All cases assigned a
solvability factor of 2 or 3 are referred to the investigations division where they are reviewed by
the Investigations Sergeant, who then determines if the case will be assigned to an investigator or
closed, All cases having a solvability of3 are assigned to an investigator.for:Jurther follow-up,
The MPOIMCI phase will improve the Departments operational effectiveness and impact
the arrest and prosection of career criminals in a variety of ways, By interfacing with crime
analysis, patrol and investigations can have a greater impact by knowing about career criminals
that have a particular M.O" or crime problems peculiar to a specific beat, or geographic location.
Through the education offield personnel in the" Career Criminal" criteria, officers can assist the
Crime Analysis Unit in the identification of career criminals, and provide valuable information
(such as M,O. factors) that can assist in ongoing and/or previously suspended investigations, thus
increasing the number of cases closed by arrest. Information regarding career criminals
distributed via flyers and bulletins will keep officers appraised of the status of career criminals
(in/out of custody), and will serve as an investigative tool in the identification of crime suspects,
and their associates. Through the efforts of crime Analysis, patrol, and investigations much
stronger cases can be built against identified career criminals, which will allow the District
Attorney to prosecute those individuals much more agressively. Some positive effects that have
already taken place include the implementation of a new incident report form that is used
department wide, and regular publication and distribution of crime specific data to patrol and
investigations,
In addition, the MPOIMCI phase will serve as a valuable resource for command staff in
Form 1 cont.
the review and modification of present policy regarding:
./ Team Policing~ deployment ofpolice'personnel~ and special enforcement units.
./ Current beats and reporting districts.
./ Case management in the Investigations Division~ and operational guidelines for case
screening.
./ Training department personnel.
The MPO/MCI phase will also enable command staff to conduct operations analysis~ reviewing:
./ Calls for service and delivery
./ Administrative activity required of patrol officers
./ Directing patrol assignments
./ Prioritizing calls for service
Through the use of information derived from the work load study conducted during the
previous grant year~ the Crime Analysis Unit will provide information necessary to modify or
change present management strategies regarding patrol and investigations~ in order to achieve the
MPO/MCI objectives.
Form 3
PROGRAM OBJECTIVES
MPO/MCI PHASE
SUMMARY OF PRIOR YEAR'S ACCOMPLISHMENTS
Describe how crime analysis information has been used by either patrol or investigative
personnel to guide deployment and assist in continued investigations. Describe any activities
accomplished to date to implement the MPO/MCI phase. These may include use of crime
analysis information for: patrol deployment, patrol investigations, investigative case screening,
special operations deployment and strategic crime targeting,
(Attach ONE additional page as necessary)
- .
During year two the final version of the new incident report form was implemented (see
attachment "A"), The final product was accomplished through the joint efforts of the User
Group, Face Sheet (incident report) committee, and Crime Analysis Unit (CAD), The
implementation of the new form, and distribution policy ensures that the CAU receives all. crime
information within 48 hours (24 hours in most cases), which in turn allows for the timely
dissemination of crime analysis products and information,
A manual workload study was conducted after it was determined that our current CAD
system could not assemble the necessary infonnation to provide a meaningful study, A log sheet
was developed by crime analysis, and completed daily by patrol personnel for a period of 4
months, The results of the study will be used by the User Group, and management staff during
grant year three for the MPO/MCI phase,
Policies and procedures were also developed for the identification of career criminals, and
the referral of career criminal cases to the District Attorney (see attachment "B"). As of May 31,
1994 a total of 13 career criminals have been identified, with 2 career criminal cases filed by the
District Attorney (DA) to date, In addition to working with the DA in the development of the
career criminal filing policies and procedures, the CAU also worked with the DA to create
Form J colfL
policies and procedures regarding the validation of gang members, As part of the process the
unit developed a gang Field Interview (FI) card that has now become a model for other agencies
in the county (see attachment "C"),
Several requests for information were received during year two as well, In the fall of
1993 the Police Department prepared a "Major Crimes Reduction Report" as part of a request to
the City Co~cil for additional fun~ to hire more police officers, and form an Anti-Crime Team,
At the request of the Administration Lieutenant, the CAD prepared extensive crime st,atistics, and
manpower reports to be included in the report. Consequently, the formation of the Anti-Crime
Team was authorized, as well as eight (8) additional police officers, and 3 Community Service
Officers (CSO),
Another request for information that met with notable success came from the ACT
Sergeant who requested information on burglaries for a possible ACT operation, The CAD
provided the team with an analysis of the burglaries occurring in the city with a break down by
location, day of week and time of occurrence, and a target area recommendation, Based on the
information provided by crime analysis, the ACT team set up an operation in the target area,
subsequently catching a burglar in the act who was later convicted, and qualified as a career
criminal,
The unit received several other requests for information from other agencies and citizens,
all of which were responded to, and are on file in the CAD
PROGRAM OBJECTIVES
MPOIMCI PHASE
Form 48
Objective 1:
Increase the effectiveness and efficiency of patrol operations.
This objective will be measured by the following accomplishments:
Completed by
Projected Date
of Completion
a, Analysis and modification of
beat structure:
Dec. 31, 1994
.'
b, Development/revision of field
officer's handbook:
June 30, 1995
c. Development and implementation
of alternatives to patrol
services delivery:
June 30, 1995
d, Development and implementation
of patrol practices:
June 30, 1995
Describe the methods by which the objective will be achieved, Attach additional pages if
needed,
SEE FOLLOWING PAGES
Form 44 COlU.
I. Increase the effectiveness and efficiency of patrol operations.
A. Analysis and Modification of Beat Structure
1. The results of the workload study will be presented to the User Group during
the first quarter of the grant year. The User Group will use that information
in their analysis and modification of the beat structure. Modifications to the
Beat Structure will be finalized and implemented by December 31, 1994,
2, Implementation of any modifications to the Beat Structure will be operational
for the standard six month rotational shift change from January 1, 1995
through June 30, 1995,
3, After three months of being operational, the new Beat Structure will be
assessed using the same process described under Objective 2 for Year 2.
4, If immediate modifications become apparent, they will be made as soon as
possible,
5, At the conclusion of six months of operational implementation, any
modifications to the beat structure will be assessed for additional modification
and will be effective at the next shift change on July 1, 1995,
B, Development/Revision of Field Officer's Handbook.
Lieutenant Giusiana, Lieutenant Lanny Brown, and the Crime Analyst will be
responsible for developing a field officer's handbook as follows:
1. A list of topics will be developed by the Users Group by September 30,1994,
Assignments for developing the text for the topics will be given at that time,
Department personnel will be writing the Field Officers Handbook.
2, A draft Field Officer's Handbook will be presented to the Users Group at the
December 1994 meeting, The Users Group will review the draft, make any
necessary changes, and present the Field Officer's Handbook to the Executive
Task Force, to be reviewed at their March 1995 meeting,
3, All personnel will be trained in use of the Field Officer's Handbook by June
30, 1995. The fmal version of the Field Officer's Handbook will be completed
and distributed to all personnel during training.
4. A General Order regarding adherence to policies and procedures included in
the Field Officer's Handbook will be issued by the Chief of Police by June 30,
1995.
5, The Field Officer's Handbook will become operational effective July 1, 1995.
Form 44 COIlt.
C. Development and implementation of alternatives to patrol service delivery,
1. Use of civilians will be reviewed by the Lieutenant in charge Operations, the
User Group, and the Executive Task Force by September 1, 1994.
Recommendations for the possible use of civilians will be identified, and any
changes implemented by January 1, 1995, A possible implemendation date for
adding civilian employment could be July 1, 1995, depending upon City
Council approval and budgetary restraints,
2. Leiutenant Giusiana, Leiutenant Brown, the Crime Analyst and Users Group,
will be responsible for reviewing report taking procedures and determining
any other alternatives to report taking, A report on alternatives will be
presented to the Task Force by December 1994. The Task Force will review
options and adopt recommendations by January 31, 1995,
3, Policies and procedures regarding alternatives to patrol services will be
written by May 1, 1995.
4. All personnel will be trained in alternative patrol service delivery during by
June 30, 1995,
5. Alternatives to patrol service delivery, if any, will be implemented by July 1,
1995,
D, Development and implementation of alternative patrol practices. Lieutenant
Giusiana, Lieutenant Brown, and the Crime Analyst in cooperation with the Users
Group Committee will be responsible for researching alternative patrol practices,
such as preliminary investigation by patrol personnel, tactical units, directed patrol,
and call prioritization, as follows:
1. A preliminary report as to patrol alternatives will be presented to the Users
Group at the September 1994 meeting, A second presentation to the Users
Group will be made at the December 1994 meeting where recommendations
will be formulated. User Group recommendations will be presented to the
Executive Task Force during the March 1995 meeting.
2. Alternatives will be evaluated during March 1995 and will be completed by
May 30, 1995
3. Policies and procedures for the above recommended patrol alternatives will
be started during March 1995 and will be completed May 30, 1995,
4. All personnel will be trained in alternative patrol practices by June 30, 1995.
5, Patrol alternatives will be implemented upon completion of policies and
procedures and training effective the July 1, 1995 shift change,
Form 4b
PROGRAM OBJECTIVES
MPO/MCI PHASE
Objective 2:
Increase efficiency and effectiveness of investigative operations.
This objective is measured by the following accomplishments:
Completed by
",Projected Date
of Completion
a. Development of case screening
process for patrol:
-Dec. 31. 1994
b, Development of case management
process:
June 30. 1995
c, Development of case tracking process:
Dec. 31.1994
Describe the method by which the objective will be achieved, Attach additional page if
necessary ,
SEE FOLWWING PAGES
Form 4b con
II. Increase efficiency and effectiveness of investigative operations.
A, The department currently uses a case screening process for investigations, Lieutenant
Giusiana, Investigations Unit Sergeant Crumrine, Lieutenant Brown, and the Crime
Analyst will be responsible for developing a case screening process for patrol as
follows:
1. A review of existing CCAP sites patrol case screening process will be done
by September 30,1994,
2, Recommendations on a patrol case screening process will be presented to the
Users Group by the December 1994 meeting. After review, the Users Group
will present its recommendations to the Executive Task Force by March 1995,
3, Policies and procedures for patrol case screening process will be written by
May 1, 1995,
4. All personnel will be trained in the case screening process by June 30, 1994,
5, The case screening process will be implemented after policies and procedures
are written and all personnel are trained, by July 1, 1995,
B, Case Management Process, The department currently uses a case management
process as part of its Records Management System for prioritizing cases to be
investigated and otherwise pursued, based on solvability factors, The Case
Management process will be reviewed as follows:
1. Investigations Sergeant Crumrine, Lieutenant Giusiana, and the Crime
Analyst in cooperation with the Users Group Committee, will conduct a
review of existing CCAP sites' case management processes by September 30,
1994,
2. Recommendations to modify the current case management process will be
presented and discussed by the Users Group at the December 1994 meeting,
The Users Group will present their recommendations, if any, to the Executive
Task Force during the March 1995 meeting.
3. Case Management policies and procedures will be modified by May 11995,
4. Personnel will be trained in Case Management by June 30, 1995.
5, Changes to the Case Management process will be implemented by July 1,
1995
Form 4b COIlt.
C. Case Tracking Process, The Investigations Sergeant Crumrine, Lieutenant Giusiana,
and the Crime Analyst in coordination with the Users Group, will be responsible for
developing a case tracking process as follows:
1. The Investigations Sergeant Crumrine, Lieutenant Giusiana, and the Crime
Analyst, will conduct a review of existing CCAP sites I case tracking process
by September 30, 1994,
2. Recommendations for any modifications to the case tracking process, tracking
of cases referred, cases accepted, cases dismissed, convictions and dispositions
will be presented tathe Executive Task Force at the December 1994 meeting.
3, The Case Tracking Process/Modifications, if any, will be implemented by
January 1995,
D. The Crime Analyst in cooperation with the Investigations Sergeant will be
responsible for tracking case clearances as follows:
1. The Crime Analyst will identify Investigations and District Anorney
personnel from whom to gather case clearance information by September 31,
1994,
2. The Crime Analyst will develop a tracking system for case clearances by
December 31, 1994,
3, The Crime Analyst will report case clearance statistics (BCS) on a monthly
basis beginning January 1, 1995,
Form 4c
PROGRAM OBJECTIVES
MPOIMCI PHASE
Objective 3:
Train patrol and investigative personnel on implementation of
objectives 2 and 3.
This objective is measured by:
a. Training planned for patrol to explain the design, model and purpose of MPO and the
use of crime analysis information in the use of directing patrol efforts:
Type of Tr~ining Date and Number Staff Receiving Training
of Courses - (number and classification)
MFO March, 1995 All department personnel including
8 Courses records, communications and reserves (85)
Mcr April, 1995 All department personnel including
8 Courses records, communications, and reserves (85)
Directed June, 1995 All sworn personnel, and community
Patrol 8 Courses service officers.
b, Training planned for investigators and patrol regarding changes in their duties which
may occur as a result of MC!.
Type of Training Date and Number
Courses
Staff Receiving Training
(number and classification)
Mcr April 1995
8 Courses
All sworn personnel and community
service officers.
Form 4d
PROGRAM OBJECTIVES
MPO/MCI PHASE
Objective 4:
Increase the number of career criminals identified and arrested.
This objective is measured by:
1, Projected number of career criminal identified
15 - 20
2. Projected number of career criminal arrested
10
Form 4e
PROGRAM OBJECTIVES
MPO/MCI PHASE
Objective 5: Increase the number of cases referred and accepted for
prosecu tion.
This objective is measured by:
a.
Projected number of career criminal cases referred for prosecution.
10
b.
Projected number of career criminal cases accepted for prosecution.
10
10
c: Projected total number of cases referred for prosecution.
10
d, Projected total number of cases accepted for prosecution,
Form 4f
PROGRAM OBJECTIVES
MPO/MCI PHASE
VI. Review and Enhance Accomplishments for Year Three.
Briefly describe your proposed process for completing each of the following.
A, Evaluate Patrol Practices Implemented to Increase the Effectiveness and Efficiency
of Patrol Operations.
1, Lieutenant Giusiana, Lieutenant Lanny Brown, and the Crime Analyst will
be responsible for evaluating the patrol practices implemented,
2, Information will be obtained from the User Group Members and the
Executive Task Force by April 1995.
3. The information gathered will be assessed and necessary changes, if any,
will be implemented at the July 1995 shift change,
B, Evaluate the Case Screening Process for Patrol, the Case Management Process and
the Case Tracking Process and Effect,
1. Lieutenant Giusiana, Lieutenant Lanny Brown, Investigations Sergeant
Crumrine, and the Crime Analyst will be responsible for evaluating the
case screening, management and tracking process,
2, Information will be obtained from the User Group Members and the
Executive Task Force by April 1995.
3. The information gathered will be assessed and necessary changes, if any,
will be implemented at the July 1995 shift change,
C, Evaluate the effectiveness of Training,
1. Leiutenant Lanny Brown, Project Manager, and the Crime Analyst in
cooperation with the Executive Task Force members will review
evaluation forms obtained from all previous training classes. The feedback
from the forms will be catalogued and condensed into both positive and
constructive criticism area. These areas will be discussed and appropriate
change will be made in future training and materials used,
Form 4f
2, Implement Changes. The process used to implement changes will depend
on the information obtained from the evaluation phase, Appropriate
instructor training and! or aids will be obtained if necessary to enhance the
quality of future training and materials, This process will be initiated
April, and conclude by June 30, 1995,
D. . Continue to Review the Process of Career Criminals Identified and Arrested,
1. Lieutenant Giusiana, Investigations Sergeant Crumrine, Lieutenant Lanny
Brown, and the Crime Analyst, in cooperation with the Users Group, will
assess the effectiveness of the career criminal identification and-'arrest
process,
2, Recommendations will be forwarded to the Task Force for review and
possible implementation. This process will be initiated by April 1, and
concluded by June 30, 1995,
E, Continue to Review the Process of Career Criminals Referred and Accepted for
Prosecution,
1. Investigations Sergeant Crumrine, Leiutenant Lanny Brown, Deputy
District Attorney, and Crime Analyst in cooperation with the Users
Group will assess the effectiveness of the career criminal referral and
acceptance for prosecution process.
2, Recommendations will be forwarded to the Task Force for review and
possible implementation, This process will be initiated by April 1, and
concluded by June 30, 1995,
Form 5
PROGRAM OBJECTIVES
MPOIMCI PHASE
WORKSCHED~L~
T~rn.TIIR
IIlAB 1.
July 1994 - June 1995
MPO , HeI
!ill 1995
.nalM!lI!m~!2!:R!S.i.!!lbl!BKIKJ!n!!Y
%A~&
PA'l'ItOL OPERA'fiOllS
Change Beat Structur. [ 1
Officer'. Handbook [ 1
Alternative to patrol [ 1
Patrol practice. ( 1
avl5S'rI~ Ol'B11A%IOBS
Case screening ( 1
Case Management ( ]
ca.. 'lracking ( l
Track Case Clearance. ( ]
'I'Jt&DI OR 0B.l'. 1 . 2
xnvestigative operation. ( ]
Patrol operations ( ]
by.usw/BBBABCB D. 3 OBJS.
patrol practice. ( ]
Case screening .- ( ]
Training ( ]
OC ID , Arrest process ( ]
CC Refer, Accept, Prosecute ( ]
PROOUCB QUARrERLY REPORft
let (-]
2nd (-J
3rd (-J
4th (-J
1994 1995
~ ADq SeP ~ ~ ~ ~ Feb ~ IK Kay !lml
IJ.IDIRT. T1IR
TBAIl !
July 1995 - December 1995
MPO , MeI
19'5
.nll .an~ SeD oct IS!!: Dee
~AI.~
BVALUATB EFFBC'fiVERESS
(Yr.. 1, 2, , 3 Objectives)
au Function.
MPO Functions
(
]
MCI Function.
lora 6
CITY OF GilROY
IUla DEPAR1lUT
Ipouce CHIlF
Ito, Sualukl
ADlllII1 STRATlYl
ASSISTAIIT
Ilatria Plrla.
I .
ASSlSTAIIT LlEUTEIWIT
poua CHIlF
Ore90r, Oluslana
Vlrn 6arClftlr
- - 1
ltICOADS IIIlTl-URVICt COMIt ..tRY ng:l~r
.1~STIGATlON ..tRYISOlt ornCEIt ~ero.e Haru,
Dan' e. CrUllIt' I nl Sanclra Lee Jose Torres LaM, Iro.n
...----........
JoIWa Lare
Or~, lraze I 1
Gr~, ,. I ppo
6UMrt Oallo COIIIIIII CATOR I leATOR II UIIOR
JeIM'S Callahan COIMJlllCATOI
Jo lIa Olurct. .itl Irulck
'atrlela Harral I Car..n Carpantlr IIU. "Inor
"a.. 'nzunza Oa.l. Larton
Oa.l. IU un
J...s Staphlns
. 1 1
aEC itCH I ate TICII II
~llncla A.lndanc "alrlela Cooplr
lsaOe. [rlesla Julia IMS
lor.. ahllllnl Carol 'onzlnl
Carol Sanror.
. 'ATI'O\. SEItOUllTS AM ASSIGNED STAFF AS FOllOWS:
1 1 1 'I
IcO Ir.. "ark 0004 SCOl Sal tMe Donal. Iluest Joe R_lrn II. "arrlll
....---...... ...........--.. ...........---.. .............. .............. ~;;i;;.iii;;;;
Ron LaVonlca S\lU lacerra Dan Itln.' ... Jack Itoblnson JOIV\ Shlles,
'l... la', 10rlUft C"apln 'rank Ion. Irlnesa Ilrgaan Tar,n Ha'ha.a, JOIIPh Harro'.
Cra" lIarUn Ito.eo Oakela"a Irat t JohnSOn ~a'l. "arune Itone.. Lath_' Ita, Hanllll
S'I.' Morrow JotIn liar "a 'aronlca GIor,IS Ikt Tarasakl Ita, ...rnanCln lurt Sur.al
Itogar Agulrr. S\I" Oal ther 1 I
.
I . ""UI-SOYICI . IIIlTl-URVICI
. IU.TI-SlJtYla OfnCEI ornco
OfflClR
II. ""onl AncIra. OaLaon
Angala Sunl,a
. IIJLTI-URVICI
orncER
Thlresa lei I CRIIIE PUnIl1I011 CAI. AlAI. 'ST
ALFRED 1IC1ItALES Shell, 111111..,
TRAFFIC. PATItOl. P",1I11 Wart
SlRVICIS TECH I
Donald MarUa,
CAI. PltEYlII1I011 DIVlIlSIOIII COIiIUIIT'
RaellCIAI 1II11ltYEII11011 OfFICER SDtYICES SPIC
IIor a Tor rei Oanla' Castane.a P""a Latronlea ,
, t -t.- "91
. 3:q ..
AI \FLCN'\I"OL IC[,'(O
Form 7
PROGRAM OBJECTIVES
MPO/MCI PHASE
EVALUATION COMPLIANCE ASSURANCE
The project will participate in the C-CAP Program evaluation by complying with the reporting
requirements of the evaluation. minimally, this includes submitting progress reports and
other data which may be designated as necessary by the Office of Criminal Justice Planning.
Indicate the name, title, and telephone number of the person who will be responsible for
maintaining the records,
Shelly A. Milliman
Name
Crime ~alystt (408)848-0337
Title
Form 8
PROGRAM OBJECTIVES
MPO/MCI PHASE
PLANS FOR ASSUMPTION OF COSTS
The City of Gilroy is committed to providing the highest quality of police services
possible to the citizens of Gilroy, Demonstrating this commitment, City Council has enacted
resolutio!l91-72 agreeing to provide matching funds for this Career Criminal Apprehension
Program and Crime Analysis Unit.
The objective of this program is to implement and embed within our criminal justice
system a permanent crime analysis career criminal apprehension capability. It is, therefore, our
intention to retain the program and continue its funding after grant funding has expired,
The Chief of Police has already asked for and obtained from the City Administrator
preliminary approval to pennanently fund the Crime Analysis Unit upon tennination of grant
funds.
Form 9
PROGRAM OBJECTIVES
MPOIMCI PHASE
REQUIRED COMPONENTS AGREEMENT
Applicant agrees to dedicate sufficient personnel resources to the project to ensure
achievement of project goals. identify specific tasks non-Jn"ant funded personnel are
responsible for and the amount of time they will dedicate to C-CAP project activities,
.
Name
Roy M. Sumisaki
Lanny Brown
Title
Chief of Police
Lieutenant
Task&amountoftime
Project Director, 5%
Unit Supervision, 30%
Applicant's agency has crime analysis and crime prevention capability. YES
Applicant has established a C-CAP task force as specified in the C-CAP guidelines. This task
force will meet quarterly, at a minimum, and consist of the following personnel:
Name
Gregg Giusiana
Lanny Brown
Dan Crumrine
John Lara
Scott Smithee
Don Kludt
Sandra Lee
Dave Thompkins
Title
Lieutenant, Operations
Lieutenant, Administration
Sergeant, Investigations
Corporal, Investigations
Sergeant, Administration
Sergeant, Patrol
Records Supervisor
Deputy District Attorney
Telephone Number
(408)848-0315
848-0313
848-0331
848-0332
848-0319
848-0319
848-0301
299-7400
!
. OperatloDal Agr....Dt
Thi. Operational Agreement stands a. evidence that the Gilroy
Police Department and the Santa Clara County District Attorney
intend to work together toward the JDUtual goal of providing
maximum available assistance for crime victims residing in the
City of Gilroy. The agencies believe that implementation of the
Career Criminal Apprehension Program proposal as described herein
vill further this goal. To this end, each agency agrees to
participate in the program, if implemented, by
coordinating/providing the followIng services:
The Gilroy Police Department's project will closely coordinate
the following services with the Santa Clara County District
Attorney through:
Project staff being readily available to the Santa
Clara County District Attorney for service provision
through prosecution and sentencing.
Regularly scheduled meetings monthly, or more often a.
needed, between Kathryn B. Turner, DDA and Career
Criminal Project Director for the Santa Clara County
District Attorney's Office, or her designee, and the
Gilroy police Department's C-CAP Coordinator to discuss
strategies, time tables and implementation of mandated
services.
Specifically: the C-CAP Crime Analyst will develop a
tracking procedure for felony arrests, and track each
case from arrest to sentencing. The procedure will be
coordinated with the Santa Clara County District
Attorney's Office.
Explore the feasibility, of an automated tracking of
career criminals and felony arrests.
Identify career criminals so they get special attention
throughout the prevention, apprehension and verticle
prosecution process.
We, the undersigned, as authorized representatives of the Gilroy
Police Department and the Santa Clara County District Attorney do
hereby approve this document.
~J:~
~ S.c:r~
KATHRYN B. TURNER, DDA
Career Criminal Project Director
Santa Clara County District
Attorney'. [;f~.
Date: 1"- \) ICf' .
Police Department
Date: /:J-/'-9/
."
Operational Agreement
This Operational Agreement stands as evidence that the Gilroy
Police Department and the Santa Clara County Sheriff's Department
intend to work together toward the mutual goal of prQviding
maximum available assistance for crime victims residing in the
City of Gilroy. The agencies believe that implementation,of the
Career Criminal Apprehension Program proposal as described herein
will further this goal. To this end, each agency agrees to
participate in the program, if lmpleme.nted, by
coordinating/providing the following services:
The Gilroy police Department's project will closely coordinate
the following services with the Santa Clara County Sheriff's
Department through:
Project staff being readily available to the Santa
Clara County Sheriff's Department for service provision
through crime summaries, wanted person bulletins, and
crime series/patterns bulletins.
Specifically the agencies will,exchange information
regarding crime patterns and career criminals.
We, the undersigned, as authorized representatives of the Gilroy
Police Department and the Santa Clara County Sheriff's Department
do hereby approve this doc~ent.
.
Sheriff
Santa Clara County Sheriff
Date: /,:}-9-9/
Date:
(.
Operational Agreement
This Operational Agreement stands as evidence that the Gilroy
Police D~partment and the Federal Bureau of Investigation intend
to work together toward the mutual g~l of providing maximua.
available assistance for crime victims residing in the Citj'of
Gilroy. The agencies believe that implementation of the Career
Criminal Apprehension Program proposal as described herein will
further this goal. To this end, each agency agrees to partici-
pate in the program, if implemented, by coordinating/providing
the following servicesl
The Gilroy Police Department's project will closely coordinate
the following services with the Federal Bureau of Investigation
through:
Project staff being readily available to the Federal
Bureau of Investigation for service provision through
crime summaries, wanted person bulletins, and crime
series/patterns bulletins.
Specifically the agencies will exchange information
regarding crime patterns and career criminals.
We, the undersigned, as authorized representatives of the Gilroy
Police Department and the Federal Bureau of Investigation do
hereby approve this document.
,
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/.2 -~.... V
Operational Agreement
This Operational Agreement stands as evidence that the Gilroy
Police Department and the California Highway Patrol intend to
work together toward the mutual goal of providing maximum avail-
able assistance for crime victims residing in the City of Gilroy.
The agencies believe that implementation of the Career Criminal
Apprehension Program proposal as described herein vill further
this goal. . To this end, each agency agrees to participate in the
program, if implemented, by coordinating/providing the following
services:
The Gilroy Police Department's project will closely coordinate
the following services with the California Highway Patrol
through:
Project staff being readily available to the California
Highway Patrol for service provision through crime
summaries, wanted person bulletins, and crime
series/patterns bulletins.
Specifically the agencies will exchange information
regarding crime patterns and career criminals with the
focus being grand theft auto cases.
We, the undersigned, as authorized representatives of the Gilroy
Police Department and the California Highway Patrol do hereby
approve this document.
, " , I :'; (oJ:: L: J ,
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rew#::~
Captain
California Highway Patrol
.
Date: /:1,.. 0:-- 9/
Date: I~- 5" q I
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Operational Agreement
Thil Operational Agreement .tand. a. evidence that the Gilroy Police Department
and tbe State Department of Correction., Parole and Community Service. Divi.ion,
intend to work together toward the mutual goal of providing maximum available
as.istance for crime victim. residing in tbe City of Gilroy. The agencies
believe that implementation of the Career Criminal, Apprehension. Program proposal
a. de.cribed herein will further this goal. To this end, each agency agree. to
participate il'f the program, if implemeRted, by coordinating/providing the following
.ervices:
The Gilroy Police Department'l project will clo.ely coordinate the following
.ervices with the State Department of Correction., Parole and Community Service.
Divi.ion through:
Project .taff being readily available to the State Department of
Correction., Parole and Community Service. Division for .ervice
provision through crime .ummarie., wanted perlon bulletin., and
crime series/patterns bulletins. '
Specifically the agencies will exchange information regarding
crime patterns and career criminals.
we, the undersigned, as authorized representatives of the Gilroy Police Department
and the State Department of Corrections, Parole and Community Services Division,
do hereby approve this document.
'~J.
J.(l!{)Jlh /'
Supervising Parole Agent 111
For: Sally Swanson, Field Admin.
State Dept. of Corrections
Parole & Community Services Division
Date:
Date: J.:l -~...9J
.:
operational Agree.ent
.
'thl. Operational Agreement .tancl. a. evidenoe that t.he Gil~
pol10e Department. and the Santa Clara County Juvenile PJ:obatlon
department intend to work t.ogether toward the mut.ual 90al of
providing maxtmua available a..i.tance for o~tm. viotim. r..!ding
1.n the City of Gilroy. The ageno!.. belLeve t.hat ~lement.ation
of the Career Criminal Apprehen.ion 'rograa pro~.al .. d..cr1be4
herein will turther thl. goal. To thi. end, eaoh agenoy agree.
to partlcipatt 1D the progrUli it implemented, by
ooordinating/providing the fo lowing service..
The Gilroy police Department'. project will 010.81y coordinate
the following ..rvioe. with the Santa Clara County Juvenile
.robation Departaent throughl
_ Project .taff being readily avallable to the Sant.a
Clara County Juvenile Probation Department for .ervlce
provi.ion through crime .ummarie., wanted per.on
bulletin., and crime .eries/pattern. bulletin..
_ Specifically the agencies will exchange 1nfo~tion
regarding crime pattern. and career criainal..
w., ~he under.19ned, a. authorized repreaentat1ve. of the Gilroy
Police Department. and the Santa Clara County Juvenile Probat1on
Department do hereby approve thi, document.
t?~b~
PETE SILVA
Chief Probation Officer
Santa Clara Co. Juvinile Probation
. . '
Da~.1 /:2-1-'//
Date. /y/.(?t
1
Operational Agreement
~his Operational Agreement stands as evidence that the Gilroy
Police Department and the Unified Narcotic Bnforcement Team
(9~N.B.T.), representing Bollister P.O., Gilroy P.o., Morgan Bill
P.o., California Bighway Patrol, Santa Clara County Sheriff, and
. San Benito County Sheriff, intend to work together toward the
mutual goal of providing lDAXimum available assistance for crime
victims residing in the City of Gilroy. The agencies believe
that implementation of the Career Criminal Apprehension Program
proposal as described herein will further this goal. To this
end, each agency agrees to participate in the program, if imple-
mented, by coordinating/providing the following services'
~he Gilroy Police Department's project will closely coordinate
the following services with the Unified Narcotic Enforcement Team
through:
Project staff being readily available to U.N.E.T.
personnel for service provision through crime
summaries, wanted person bulletins, and crime
series/patterns bulletins.
Specifically the agencies will exchange information
regardin~ crime patterns and career criminals with the
focus be1ng narcotic violation cases.
We, the undersigned, as authorized representatives of the Gilroy
Police Department and the Unified Narcotic Enforcement Team do
hereby approve this document.
'.~
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DNER
U.N.S.T.
Council Chairperson
Date: /t-j).-9/
Date: '1.-\ ^-ot \
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APPENDIX I
Page 3
OFFICE OF CJtIKIDL JUSTICE PLARBIRG
SEC-rIOJI I - HARAGEMEft PLAlI
Purpose'
ft. following .ection va. de.igned for two purpo.... fte, fir.t,
is an effort to a..i.t:. .the grantee (applicant) to plan and
coordinate the acqui.ition of automated .y.te.. in order to
ln~egra~e with exi.ting .y.t.m. and/or coordinate current
purcha.e. for any future expan.ion or enhance.ent of agency
prograsu or .y.t.... .
~. .econd purpose is to as.i.t OCJP prograa .peciali.t. and-the
grantee in planning and approval of all reque.ted acqui.ition..
~h. only justification for the expenditure of grant monie. for
au~omated .yste.. i. to facilitate the m.eting of objective..
Mha~ i. your agency'. purpo.. for the requ.sted syat...
acquisition.? .
Gilroy Police Department currently maintains a Microvax II
minicomputer. A US West Records Management software program
resides on this computer. From this records management program,
the data necessary to create crime analysis,products are
accumulated and processed. A crime analysis module was
installed at the onset of the automation of the records
management system.
This module is generic and rather inflexible, producing very
.basic reports. The system does provide a report generation
program that utilizes raw data retrieved from the file structures
in the Records Management System (RMS) software and coverts it
into a readable format. This program is called Datatrieve. At
(
__ ; the present time, no department personnel ~ave the time, training
.or knowledge to take full' advantage of this crime analysis
module.
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The department do.. not have the necessary hardware and
software available to manipulate the data into an understandable
and/or usable format. Requested hardware and software will
provide the tools necessary for a CAU to take raw data from the
Records M,nagement System and convert it into a product that
various end users will' understand and use.
The requested PC workstation will have direct access to all
city computer systems through terminal emulation software
programs currently available. The workstation will be used for
the storage of career criminal file.. The PC workstation will
also store the various software programs that will be utlilized
to ~reate end user products such as: crime watch bulletins,
maps, newsletters, and various other CAO products.
At the present time, the department does not have a printer
capable of producing a high quality printed product. The
production of professional quality products will enhance
acceptance of these products by user groups presently
unaccustomed to incorporating analytical data in their basic
operations.
The printer buffer requested will allow multiple CAU users
to access the specialized printer, even from remote locations.
The buffer can be adjusted to handle time delayed printing as
well.
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The graphics software requested vill allow the CAU to create
customized and original documents for dissemination throughout
the agency and to collaborating agencie.. ~he graphic. program
provides a library that include. a wide variety of picture.,
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chart., graphs and model. that will be incorporated into docu-
ments and product. generated by the CAU.
The scanner will be used by the CAU to make copies of
documents, pictures, text transfers and graphs that will be
incorporated into comprehensive CAD product..
The Aldus PageMaker software i. a desk top publishing
program that will allow the CAU to create specialized and unique
products. The software will allow the CAU to modify or tailor a
product to fit the special requests or needs of the various end
user groups. The Aldus PageMaker is compatible with the graphic
software program.
The word processor program will be utilized by the CAU to
create documentation, generate reports and enhance presentations.
The program will be compatible with the graphics software program
as well as with the desk top publishing program.
The equipment requested will enable the CAU unit to produce
.from raw data, a professional, understandable and usable product.
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APPENDIX It
Page 4
OFFICE OF CRIHIDL JUS~ICB PLARRIlIG
S~IO. 1A - MARAGEM:Bft PLU
~o eDBure that the applicaDt has r.vi.wed curr.Dt aDd~~futur.
.u~o.atioD D..d., the followiDg, HaDag...Dt PlaD .u.t b.
cOlllpl.~.4.
AI 1fha~ i. ,our ag.DCY'. 10Dg ~.rm plaD for automatioD' I. a
..~.r plao availabl.'
Exa.ple. 'robatioD lillkiDg with local 1'a" .Dforc....'t,
pros.cutor. or CDC. Law .Dforc....t liDkiag witb couat, or
r.gioaal a.tworks, CDC~ probatioa, state s,st... (WSI., G~,
.~c.).
In 1985, the City Administrator formed a computerization
steering committee that was given the task of identifying the
automation needs for each dep~rtment in the city. A master plan
was developed, calling for full automation of all city
departments by 1986.
Requests for proposals were sent out to the major hardware
and software companies who produced products that met the
criteria established by the steering committee.
The steering committee recognized the .police departments
need for an automated records management system with crime
analysis capabilities. They also identified the need to automate
.tbe Communications Division with a CAD (computer aided
dispatching) system. The steering committee selected Digital
Equipment Corporation and us West as the primary provider of
hardware and software for the police department.
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Due to the specialized need. of the GilxoJ Police
Department, the City of Gilroy authorized the purchase of a mini-
computer dedicated 80lely for U8e by public safety. Computer
Aided Dispatching software was recently purchased along with an
additional mini-computer that will interface with the R~S
computer system.
Due to the excessive co.t of the system, the" acquisition of
all software and hardware was spread out over a number of year...
As of this date, the department has acquired the RMS module, the
Crime Analysi. module and the MCI module. We are currently in
the process of installing the CAD module for the communications
division. We are intending to acquire a link between CLBTS and
our data base in the near future. By 1993 we intend to develop
an interface between our computer and the CJIC system (criminal
history and case tracking system operated solely in Santa Clara
County) .
The Gilroy Police Department anticipates the inclusion of
Mobil Digital Terminals (MDT) in our automation development plan
by 1995.. This will enable mobile units to interface with CLETS,
CJIC, CAD and RMS from patrol vehicles operating in the city.
. -
The Gilroy Police Department master plan for automation is
being designed to anticipate future demands as the city enters
into a decade of rapid expansion and transition. At the present
time, the -missing link- in the development of a -comprehensive
CAU are the human resources necessary to utilize existing
automated systems to their fullest potential.
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APPIRDIX It
Page 5
OFrICB or CJUKDQ.L JUS~ICB PLU1IDlG
S~IO. 18 - IWtACJBMED PLJUI
B. Is ~he proposed automated sJs~e. ~he foundatioD for the plaD
described iD SectioD I. If so, wha~ plaoiDg has ~ak.D place ~o
iDcorporate future De.a.,
The automated system enhancements requested and described in
Section 1, will produce ~he.foundation of information that will
allow management to assess and modify existing operational
structures.
The products created by the CAO utilizing the system
enhancements will encourage management to look at changing its
basic operations. The CAU work products will assist in providing
answers to the problems of increasing crime trends due to city
expansion and rapid population growth. The products resulting
from the CAUls efforts have not been available to management
staff.
The City of Gilroy has purchased (100' City funded) a
Computer Aided Dispatch (CAD) software module. The CAD software
module will integrate with both existing and proposed CAU
~ard/software. All systems, when on-line will interface,
producing time management and calls for servic~ data. Management
will use this data to evaluate, plan and deploy total
organizational resources in the most efficient manner.
Securing operational agreements with surrounding agencies,
obtaining their cooperation and input, will give our decisions
about future needs proper direction.
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APPENDIX It
Page 6
OFFICE or CRlHIDL JUS~ICE PLAHlIIBG
SI~IOB lC - IWIAGEMEft PLA1I
c. If ~bis is an addi~ion, or if four ageDcf bas otber
automated Siste.., bow will ~bi. proposed sfst- eDhanc. the
existing on.? Bow will ~h. .fst... iDtegrate (.g. CAU witb
gaDg or drag Siste..)? What plaa. ha.. been ..d. ~o link
all .p.cial UDi~s aad 4i.ision. wi~biD the agency?
."
All items listed OD our request are .trictly enhancements to
our main computer system data base. The additional hardware and
software requested, will. be utilized by the CAU to create
products for use by patrol, investigations, management, UNET, and
other law enforcement agencies in our area.
The products produced by the CAU will link us with outside
agencies such as probation, the District Attorney's office, State
parole, and UNET. The products produced will include a needs
assessment survey, special or customized reports, and the
creation of specialized information files such as a career
criminal tracking database.
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APPENDIX It
Page 7
OFrICE or CRIHIDL JUS'lICB PLUBIRG
SE~IO. ID - IWIAGEMEH'l P1JUI
D. Nba~ plan. ha.e been .a4e ~o link into existing citj,
coun~J, regional or state networks' Which other sJste.. do Joa
&D~icipa~e linking with and hovwill this be accomplished?
T~~ majority of the departments computer terminals are PC
based. A PC allows a terminal to remain very flexible through
terminal emulation software. The current technology allows a PC
to communicate with whatever database you want it to. Currently
our PC's are operationally linked with the police department'.
Records Management System (RMS) which includes both crime
analysis and Managing Criminal Investigations (MCI) systems.
Through terminal emulation software, in the very near future, we
will be able to connect our computer system with.CLETS and CAD.
We plan to have an interface created by US West that will
allow our computer system to communicate with the Santa Clara
County information system called CJIC. CJIC is a county wide
~riminal history and case tracking system.
Also, we are planning to connect mobile digital terminals
~~ our system that will allow access to all of these systems by
supervisors and officers in the field. The local fire department
is currently exploring the types of systems it would take to
make this work. Gilroy Police and Fire Departments share a
common dispatch center and computer systems.
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APPENDIX It
Page 8
OFFICE OF ClUKIlIAL JUS~ICB PLAlOIIRG
SE~IOR 1B - DRAGEHElft PLU
B. Where do you anticipate your agency to be in the area of
information gathering ana sharing in the next aecaae'
We plan, over the next decade,
to coordinate and
regionalize our automation efforts with neighboring, county, _~d
.'
state agencies.
When operational, these automated systems and
links will significantly enhance both our internal and external
information gathering and sharing capabilities.
Initially, our goal is to enhance existing networking
relationships. We currently share CAO work products primarily by
manual and some limited automated links. 'In the near future (1
to 3 year plan), we will work toward establishing automated
linkage and exchanges with all the above agencies.
Establishing these automated links with other agencies' data
files will be essential for our future operational needs.
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APPENDIX It
Page 9
OFFICE or CRIKIRAL .nJS~ICB PLAnIlIG
SEC~IOR 2 - PROGRAJllCeIC PURCBASB JUS~IFI~IOII
Aa .tated in the OCJP Grantee Handbook, Section 2505.1, approval
for purcha.e. of coaputera aDd automated equipment i. contingent
on the project'. abilitf to demon.trate co.t effective, project-
related D.ed. In narrative fo~, plea.e detail how the proposed
automated equipment and/or .oftware relate. to the project'.
abilitf to accomplish the Objective. as .pecified in the Grant
Award Agreement.
Your narrative mu.t develop for each Objective how the proposed
automated equipment and/or .oftware vill enhance the project'.
abilitf to accomplish that Objective bf relating the equipment
~o that Objective'. activitie.. For example, detail how the
propo.ed automated equip.ent vill a..i.t the project in
increasing arre.t rate. or in providing better counseling
.ervices to at-risk fouth.
The Executive Task Force will'develop a policy statement
that defines the specific goals and objectives of this monitoring
body. The Task Force will play a key role in the development of
the MeI and MPO assessment process. Management strategies and
CAU products will be developed as the result of a comprehensive
assessment of current policies and procedures.
User groups will, define those products nee~ed to enhance
present and future operations. The Project Di~ector and the
.project Manager will facilitate this assessment process. As user
I
groups assess the products made available from the CAU, the Crime
Analyst will tailor products to meet the specific needs of
individual user groups. Desktop publishing software will enable
the CAU to create customized products i.e. newsletters, formal
documents, reports, bulletins etc. Graphic;s software will provide
graphs necessary for training and evaluation, instructional
materials, displays and publishing.
...
The development of 'the Crime Analysis onit is key to the
success of the C-CAP prograa. CAO personnel vill be .elected
from criteria that will be established by management, in keepiDg
with long range goals for automation of the police department.
~e Crime Analyst will need experience in developing data file.,
utilizing records information and manipulation of raw data into a
usable format. The Crime Analyst will be required to have a
working knowledge of the current' records system and be familiar
with the department's basic automated equipment.
Office space for the CAO unit was set aside during the
remodeling of the department in 1990. The installation of
project equipment will require a minimum amount of effort. The
designated CAO space is adequate to comfortably house unit
equipment, supplies, workstations, files and personnel.
Requested equipment will greatly enhance the training
component of this project. Project equipment will produce
training products, enhance curriculum development and provide for
graphically clear instruction. The training of department
personnel is a key element in C-Cap development methodology.
Approximately 60 department personnel will receive C-CAP training
.during the first year of the project.
The Desktop publisher and the graphics software package will
provide all department units with tools for personnel evaluation,
geographical analysis of crime patterns, crime trend summaries
and enhance field training capabilities. This wide selection of
products will provide management and u~~t supervisors with a
variety of options.
.
Requested equipment will result in management strategie.
requiring the re-as.essment of forma and formats pre.ently in
use. Requested equipment will determine those change. and vill
improve the quality and type of the rav data being collected.
As the City of Gilroy enters into a decade of rapid
expansion, the police department's computer system capabilities
exceed the ability of existing personnel to utilize crime
analysis function~.
The depart~ent does not have the
"
enhancements necessary to collect analyze and produce usable
crime analysis products.
By hiring personnel who are familiar with RMS, Datatreive
and the flexibility of a personal computer, we can create,
improve and implement the files relevant to basic crime analysi..
By bringing CAU personnel onboard, with a working knowledge of
the RMS, we will be able to move forward towards early completion
,.
of data file modifications and improvements.
The computer enhancements that are requested, will allow the
CAU to design and publish products such as: daily crime
bulletins, crime series/pattern bulletins, crime summary reports
and general crime report publishing. The enhancements such as
the Aldus PageMaker software will allow the CAU to create and
customize documents, reports and presentations to suit the
special needs of individual user groups. These software and
hardware enhancements will provide the CAU the needed flexibility
to create new forms, formats, including daily, weekly and
quarterly reports.
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Requested equipment will provide reliable infor_ation
sources for identifying career criminal.. ~he a..igned project
liaison will utilize CAU product. and ca.e review procedure. a.
career criminal cases are produced by the investigations/patrol
units. The working relationship with the district attorney'.
office will benefit from the departments ability to produce a
higher percentage of prosecutable case.. We will modify our
present case ~anagement methods to fulfill the needs and
..
requLrement of the district attorney'.'office.
Case management wi~l require input and evaluation from a
variety ~f sources and agencies operating in cooperation with
this agency. Their input will help to develop an identification
system that will assist supervisors, line personnel and
participating agencies in identifying and pursuing career
criminals operating in this, or neighboring jurisdictions.
Daily, weekly and monthly summaries and or bulletins will enable
law enforcement agencies to arrest and prosecute career
criminals.
A successful C-CAP project will require an on-going review
process by project managers. This process will be conducted in a
formal and informal manner throughout,the term of the project and
beyond. Unit personnel will provide written progress reports and
.a 'formal evaluation to the Executive Director and the Executive
Task Force. The City Administrator will require additional
formal CAU evaluation.
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PROPOSm AU'l'tW.'1'ED Sl'SdJl PUROIASI FAa SHEET
Grant Award NUmber:
,
Grantee: City of Gilroy--Police Department
Project Title: Gilroy in Transition: Manadna the Future of Police Services
Grant Award Period: Froa July 01
19..!L -to JUDe 30
19 93
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PORCHASE LEWL: -1-
Percentap:
5.4%
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To,tal Cost or Proposed Computer S18tea: S 11~~" .
Total Grant Award Amount: S' 120,000.00
FOR OCJP USE ONLY
Approved Disapproved
(,{' ( ) ~s~J~~ 7-/- 7~
Date
(/) ( ) Lb&-u~ 9- /~?2..
Chier Date
(~ ( ) CO) .,~ ..~~
Date
. (~ ( ) 7-(-7;L
.
(j Date
( ) ~ ,-It '1'1-,
Date
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01-. _-:E OF. awaNAL JOSTICI PLANNm.
SECTION 3 - PROPOSED AUTOMA'IED Sysnx PURaIASE BUDGE'I' LINE DETAIL (CONTtD.)
,
COMPONENT
OPERATING EXPENSES (Continuedl
BUDGET
, Supplies: RIA-nothing specifically c01llputer related.
, RIA
Telephone Lines: R/A--supplied as in-kind contribution.
RIA
Connect Time to Mainframe or Data Centers:
. N/A--by in-house personnel, City staCf personnel,
crime analysts person, and/or consultant services.
RIA
EQUIPMENT
Hardware:
$ 4,600.00
Software:
1,830.00
Cabling:
RIA
OTHER
RIA
Conversion:
.
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Miscellaneous:
$113,200.00 l' ,.. .....-
TOTAL
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OF
E OF aUJ[lJlAL .rosnCE PJ.ANNINC
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SECTION _ - cmlu1CAnON OF COMPLIANCE
'1'bis document is to certify that 1. the Project Director 'for the (Name
of crantee and project naae) City of Gilroy/Police Department:
Gilroy in Transition: MaDaginl tbe Future of police Services
.. responsible for the imPlementation and management of the above
aentioned project and for the iaplementation and management of the
of the proposed automated s)'StD.
I further certify that all resources (eg.. hardware. software. personnel
and telecommunications) to be ut.illzed b)' this project are :l.n compliance
with all applicable standards. policies and procedures for the prOcurement
and use of automated systemS as conta1necl :l.n the project's local policies
and operating procedures, the Grant Award Agreement and the OCJP Grantee
Handbook.
'1'he total cost for the development. procurement and operation of this
proposed automated syst.. for the duration of this grant. including:
hardware; software; maintenance; telecomawUcations; salaries; benefits;
supplies; fumi ture; consul t1ng; training: travel; and technical support.
as estimated and dOCWDented :l.n the budget. is: S 113,200.00
(Note: 'Ibis total is derived froa the total figure to be found in
Section 2).
The designated liaison/coordinator for this project is:
Serleant Lanny Brown
Helshe may be reached at: (408) 848-0350
f
01-10-92
Date
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ATTACHMENTS
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property, 1bia toot place ATINEARlPROM the victima VEHICI.ElRESIDENCFJBUSINESS. 'lbere are no IUlpecU and tbiI report iJ made primarlJy b
iDIurance putpOICa and 10 alert the Police Dept. (Blackolll the words thal DO NOT apply).
coDlimled
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K-Bact L-Buttocb M-Thigh N-Calf O-Foot While - Recordsljile YeUow - C4.U/Delectives Pink - Sgl/Bloller Board .-.n.
ATIACHMENT"B"
CAREER CRIMINAL POLICY AND PROCEDURES
GD..ROY POLICE DEPARTMENT
INTRODUCTION:
Repeat felony offenders make up a small percentage of the offender population, but they commit the majority
of serious crime, The 1982 RAND Corporation study (Greenwood, Abrabamse) found half the inmate
population surveyed in California, Texas, and Michigan committed fewer than 135 crimes per year, and 10%
committed more than 600 crimes annually, RAND Corporation also found that of those inmates released
from California prisons, 76% were rearrested after 3 years,
The Habitual felony offender is one who has likely committed numerous felony crimes, probably around 187
per year, This typical repeat felony, offender is responsible for .$430,000 in annual crime to the community
as reported by the National Institute of Justice in July 1987, Criminal justice expenditures for the City of
Gilroy for fiscal year 92/93 was 6,7 million dollars,
Although these serious offenders represent only a small minority of all criminal defendants, they account for
a disproportionate amount of the crime that affects people's lives, It is our goal to ensure that they are
identified, apprehended, and punished with priority prosecution being the primary means to this end.
OBJECTIVES:
Standards for the identification and subsequent handling of priority prosecution cases have been developed in
an effort to meet the following objectives:
1. To target crimes of violence, career criminal offenders, and major narcotic offender cases at the
earliest possible time, whether during investigation, case referral or at arraignment,
2, To target other cases which, in the public interest, by virtue of the nature of the offense or the
offender, require special attention,
3, To ensure that priority prosecution cases are appropriately handled with the level of experience
required by each case,
4. To expedite the handling of priority prosecution cases and to ensUre coordinated efforts among
police and prosecution personnel.
5. To ensure uniform and appropriate recommendations by the office of District Attorney relative
to bail and sentencing,
6, To centralize the monitoring of priority prosecution cases,
CASE SELECTION CRITERIA:
Criminal offenders subject to priority apprehension and prosecution efforts, as defmed in Penal Code Section
13853, are individuals under investigation or arrest for the commission or attempted commission of one or more
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of the following crimes:
1, Homicide
2, Rape or Sexual Assault
3, Lewd or lascivious conduct upon a child
4, Robbery
5, Burglary
6, Arson
7, 11351 H&S, 11351.5 H&S
8, 11352 H&S
9, Receiving Stolen Property
10, GJand Theft
11, Grand Theft Auto
and who is either being prosecuted for three or more separate offenses not arising out of the same
transaction involving one or more of such felonies,
or has suffered at least one conviction during the preceding 10 years (exclusive of any time which the
arrested person has served in state prison) for:
1. Robbery of the first degree
2. Burglary of the first degree
3. Arson as defmed in Section 451 PC
4, Unlawfully causing a fire as defmed in Section 452 PC
5, Forcible rape, sodomy or oral copulation committed with force
6. Lewd or lascivious conduct committed upon a child
7, Kidnaping as defmed in Section 209 PC
8, Murder
or at least two convictions during the preceding 10 years (exclusive of any time which the arrested
person has served in state prison) for:
1, Grand Theft
2, Grand Theft Auto
3. Receiving Stolen Property
4, Robbery of the second degree
5, Burglary of the second degree
6, Kidnaping as defmed in Section 207
7, Assault with a deadly weapon or instrument
8, 11351 H&S or 11352 H&S
HOWEVER, it should be noted that the Santa Clara County District Attorney's Office will only initiate Career
Criminal Prosecution efforts in cases of first degree Burglary, and multiple 211 'so Cases involving the other
qualifying offenses are handled by special units within the D,A, 's office (sexual assault, narcotics, etc.).
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The initial identification of career criminal cases can be made by any Gilroy law enforcement, or Santa Clara
County prosecutor, but will be the primary responsibility of the Crime Analysis Unit for Gilroy Police
Department cases, The Crime Analyst will check daily bookings for subjects arrested for any of the qualifying
offenses, A rap will be requested on those individuals arrested for qualifying offenses to determine eligibility,
The Crime Analyst, law enforcement and prosecution personnel will use the career criminal filing form in the
identification and referral process (refer to attached form),
Timeliness in the identification and referral process is critical to the assigned prosecutor in filing of the
complaint, detailing prior convictions and bail motions, Some cases will not immediately appear as meeting the
prior conviction criteria. If after the defendant's criminal record becomes available, and it is apparent that the
case qualifies for career criminal prosecution, the prosecutors office will be notified immediately,
CASE PREPARATIO~:
Preparing a career criminal case for referral for priority prosecution efforts will be the responsibility of the crime
analysis unit. Every effort will be made by the investigating officer(s) to expedite follow-up investigation
requests made by the District Attorney's office in such a designated priority case.
CASE REFERRAL:
The crime analysis unit will prepare and forward the following documents to the District Attorney's office in
those cases where career criminal prosecution requests are made:
1, Crime Reports
2, Investigative Reports
3, Defendant's criminal record (manual rap), DMV record.
4, All known prior police contacts with defendant in Santa Clara County,
5, Career criminal flIing form. One copy will be maintained at the police department, and the other
attached to the transmittal package.
The objective is to provide prosecutors with especially strong cases against the career criminal. The items listed
above will provide the prosecutor and the courts with information to support pretrial incarceration, substantiate
that a defendant qualifies as a career criminal based upon prior conviction, and support enhancement motions.
It may not be possible to obtain all listed documents prior to arraignment or the preliminary hearing, however,
every effort will be made to secure these items as soon as possible to achieve optimum results.
CASE FILING:
The designated career criminal Deputy District Attorney (DDA) is responsible for reviewing referred career
criminal cases for priority prosecution. The career criminal DDA will determine whether the case is acceptable
under the agreed criteria and whether the case requires further follow-up investigation, If the case is rejected,
the DDA will notify the crime analysis unit or the investigations supervisor as to the reason(s) why the case is
not acceptable for priority prosecution, Cases not meeting the career criminal criteria or the District Attorney's
office is unable to accept for priority prosecution, will be flIed in the normal manner. The career criminal DDA
will complete the rejection justification portion of the career criminal filing form explaining the reason for
rejection. A copy of this form will be forwarded to the investigations supervisor, and the crime analysis unit,
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Career criminal cases accepted for priority prosecution will be assigned to the career criminal DDA who will
be responsible for matters related to arraignment, bail hearing, case preparation, pretrial conferences, trial and
sentencing,
CASE PROCESSING:
The assigned career criminal DDA is responsible for case preparation prior to court hearings which includes
contact arresting officers and witne~ses, and arranging for pretrial conferences to ensure a coordinated
prosecution effort. The assigned DDA will inform the investigating officer of any change in case status related
to the court process.
The investigating officer is responsible for assisting the assigned prosecutor in any follow-up investigation
~~rs during trial. District Attorney investigators will be utilized as the need arises, and when the investigating
officer is unable to provide follow-up due to other case assignments,
MONITORING, CASE RESOl.UTION AND EV ALVA TION:
The crime analysis unit will be responsible for maintaining a monitoring system that will provide the number of
priority prosecution cases:
1, Referred
2, Rejected and accepted
3, Defendants convicted
4, Dispositions
The crime analysis unit will also assist in developing and implementing a system which will identify known
offenders who prequalify as career criminals based upon prior convictions. Special flag functions will be used
in the Records Management System that indicates a known offender in the master name fIle is a career criminal.
Evaluation and resolution of career criminal cases will be conducted by members of a career criminal committee.
The committee will be comprised of the Investigations Supervisor, Chief Deputy District Attorney responsible
for case assignment and the Crime Analysis Supervisor. The purpose of the committee is to provide feedback
in matters related to priority apprehension and prosecution,
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ATTACHMENT "C"
GIUOY POUCE DEPAIl'IMENT FIELD INTERVIEW c.uD
GANO:
I) NAME:
2) DOl:
APT:
3) ADDR:
cm:
4) PHONE:
5) RACE:
6) SEX:
7) HAIR:_
9) HOT:
12) 5.5.1:
10) WOT:
II) Dum:
I) EVE:
STATE:
13) AKA'S:
.......................................................................................
14) LOCA110N:
15) DATE: 16) TIME:
17) OFFeR: IDI
......................................................................................'
II) LlClVlNI
20) YEAR:
23) STYLE:
19) TIME:
22) MOD:
21) MAICE:
24) COLOR:
ASSOCIATES:
MESSAGE:
TA1IOOS:
o 1. The individualldmiu to any peace officer or sclIooI offICial membenhip in I lana,
o 2, The individual is lanooed wid!lanllolO and/or wean clolhinl which bean lana ideDliflCltion,
o 3, The individual is observed usociating wid! identifJed lanl members,
o 4, The individual is involved in I youd!lanl crime,
o 5. The individual is named by cwo or morc members of one IIIlI IS I member of 1beir lUll,
o 6, The individual bas been field inrerviCwed while participatinl in I suspicious activity wilb
memben of I 11IlI.
o 7. lDdividual idCDtifICd himself U I youlb lUll member in Juvenile Hall. Ranches, CY A. County
Jail. or prison comspondence,
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