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Minutes 1959/09/08 19B8 " '- I.. Gilroy, California September R, 1959 This regular monthly meetine; of the Common Council_is called to order by Assistant Administrative Officer Cecil A. Reinsch. Present: Councilmen Carl W. Pate, Courtland M. Rush, Kenneth L. Petersen, Everett C. Wentworth, and Wilford E. Jordan. Absent: Mayor Sig Sanchez and Councilman Charles Gallo. The Assistant Admlnistrative Officer asks for nominations for Mayor Pro-tempore. Motion by Councilman Wentworth second by Coun- cilman Jordan and carried that Councilman Carl W. Pate serve as Mayor Pro-tempore. The Mayor Pro-tem now asks if all Councilmen have received copies of the minutes of the regular monthly meeting of August 3rd, the regular adjourned meeting of August 17th, and the adjourned meeting of August 24th. All Councilmen answer in the affirmative. The Mayor Pro-tem now asks if there are any errors or omissions in the minutes as presented. No errors or omissions are noted. The Mayor ,Pro-tem now decla.res the minutes of the regular monthly meeting of August 3rd, the regular adjourned meeting of August 17th, and the adjourned meeting of August 24, 1959 approved. The Mayor Pro-tem now asks for the bids for the paving of Wel- burn Avenue from Monterey Street to the Miller Slough. City Engi- neer Banna Jr. opens the bids and states that the bids cannot ex- ceed~19, 964. 65. The bidsread-'as follows: Granite Construction Company - ~18,931.30, George C. Renz Construction Company - ~16,183. 57. The City Attorney checks the-above bids to see that they are in order. The Mayor Pro-tem now asks for the bids for the paving of r L [ [ --- /099 ,1 I.O.O.F. Avenue from Forest Street to f1urray Avenue, Railroad alley from Lewis to Sixth Streets and Post Office alley from Third to Fourth Streets. City Engineer Hanna Jr. opens the bids and reports that the bids cannot exceed ~14,510.00. The bids read as follows: Granite Construction Company - $13,567.72, George C. Renz Construction Company - ,~12, 893 .41. The City Attorney now checks the above bids to see that they are in order. City Engineer Hanna Jr. is instructed to check the low bids to see if they are calculated properly to cover the work requested. The Mayor Pro-tem now asks for the bids for removal of fences, chutes, and cattle corrals within the exterior fence of the Gymkhana Grounds. Director of Public Works Kludt opens the bids and they read as follows: Brazil and Soares Dairy - ~5.00, J. E. Allemand - ~lOl.50. The City Attorney is instructed to check the above bids to see t~at they are in order. Motion by Councilman Rush second by Councilman Wentworth and carried that the bid of J. E. Allemand in the amount of $101.50 be accepted on the approval of the City Attorney. An application for a transfer of an alcoholic beverage li- cense to G. C. Vicario at Tommy's formerly Bimbo's Club located at 23 South T10nterey Street is read. Marshal Sturla reports that this application is in order. A letter from Spencer M. Williams of the Santa Clara County Council is read concerning the disposition of Justice Court Fines and Forfeitures. The ~1ayor Pro-tem states to table this matter until Chief Administrative Officer Carr and Mayor Sanchez are present. A letter from the Santa Clara County Flood Control and Water Conservation District is read which is a reply concernin~ the Princevalle Storm Drain project. This matter is tabled until City Engineer Hanna Jr. returns to his seat at the Council Chambers. A letter is read from R. Rex Thomas at 894 Maple Street, Pacific Grove, California requesting the Council to waive the license fees on all but one of his one cent and five cent vend- ing machines. Councilman Wentworth ins~ructs Administrative Assistant Reinsch to investigate the vending machine license fees in other cities. This matter is tabled pending further information on the matter. City Engineer Hanna Jr. recommends that George C. Renz Construction Company be awarded the bid for paving of Welburn Avenue from Monterey Street to the Miller Slough. Motion by Councilman Wentworth second by Councilman Jordan and carried that the bid of George C. Renz Construction Company' be accepted and that the contract be awarded in the amount of J16,1~3.57 for the paving of Welburn Avenue from Monterey Street to the Miller Slough. UCity Engineer Hanna Jr. recommends th2t the lliow bid of Renz Construction Company for the paving of I.O.O.F. Avenue be award- ed. Motion by Councilman Wentworth second by Councilman Jor- dan and carried that the bid of George C. R~nz Construction Com- panx be accepted and that the contract be awarded in the amount of ~12,893.41 for the paving of I.O.O.F. Avenue from Forest Street to Murray Avenue, Railroad alley from Lewis to Sixth Streets and Post Office alley from Third to Fourth Streets. A letter of acknowledgment from Bruce Allen, Assemblyman, is read informing the City that he will present the new charter to the next Legislature in February. A letter is read from the Western Title Guaranty Company advising the City that the area on the east side of Whitehurst Avenue approximately 1,600 feet north of Leavesley Road will be subdivided and agrees to annexation if the water supply can be assured. Mr. J. O. Myers and Mr. Clyde Me Donald, Representa- tives from Alpine Builders are present. Mr. Myers states that they are willing to pay for a water main, install a six inch pipe, dig the trench, and pay for a septic tank or furnish the cash for sewer facilities and give the City a well site, if the Council is agreeable to furnish water and annex the property on the east side of Whitehurst Avenue. Discussion is had on the matter. This matter is referred to the Planning Commission for study. City Engineer Hanna Jr. reports that he has studied the letter from the Santa Clara County Flood Control and Water Con- 200Q servation District concerning the Princevalle Storm Drain project and that he recommends that a letter be written to the Santa Clara County Flood Control and Water Conservation District statinp- that the City will be willing to enter into an agreement with th~ County to refund all off-site drainage fees collected in the area contri- buted to the Princevalle Storm Drain, to see what kind of an agree- ment they can establish with the City. Discussion is had on the matter. Motion by Councilman Rush second by Councilman Wentworth and carried that the Administrative Officers be instructed to write a letter to the Santa Clara COllnty Flood Control and Water Conser- I vation District in reply to their request stating that the City will be willing to enter into an agreement with the Flood Control District in regard to the Princevalle Storm Drain project and that the City Engineer be instructed to assist in phrasin~ the letter. A letter is read from the Valley Title Company requesting to abandon the public utility easements between lots 52, 53 and 61, 62 of the Sherwood Park Unit No.1. Administrative Assistant Reinsch reports that lots 61 and 62 have already been taken care of with the adoption of Ordinance No. 584 on October 20, 1958, and that they are possibly concerned with 22 feet of lots 53 and 54 which was abandoned with the adoption of Ordinance No. 591 on December 15, 1958. Director of Public Works Kludt verifies this report. The Mayor Pro-tem instructs Administrative Assistant Reinsch to check with Pacific Gas and Electric Company to deter- mine which lots they are requesting to abandon the public utility easements before any action is taken. A letter is read from the Calvary Baptist Church requesting to use Wheeler Auditorium for Evangelistic efforts from October 18th to November 1, 1959 except Mondays or Saturdays. The Mayor Pro-tem requests that a letter be written to William Lucas, Pas- tor of the Calvary Baptist Church stating that their request to use Wheeler Auditorium from October 18tb to November 1, 1959 is denied because other obligations for the use of the auditorium have been made during the requested dates. . Purchasing Agent Reinsch requests authorization to purchase B.,................ twelve 1" watei m~ters for $780.00 for use at Park Meadows Unit ~ No.2. Motion by Councilman Jordan second by Councilman Petersen and carried that Purchasing A~ent Reinsch be authorized to purchase twelve III water meters as requested. ' Reports of the Police Department, Building Inspector, and City Officers are read. Motion by Councilman Rush second by Councilman Petersen and carried that these reports be accepted as read. Councilman Wentworth reports that he has received several complaints of sewage odors as far south as the Sargent property. Councilman Wentworth states that he is satisfied that there is incorrect clearance under the Welburn Avenue Bridge. City Engineer Hanna Jr. reports that excavation can be done to help correct this problem. Councilman Petersen states that if a main sewer or water line is installed in the area of the proposed subdivision at the east side of wbite hurst Avenue that the entire growth of the City will tend to progress east instead of west. Councilman Jordan states that the City needs a master plan for future annexation. Discussion is had on the matter. Councilman Rush reports that Henry Allemand has requested a renewal of his lease at the sewer farm. Motion by Councilman Rush second by Councilman Wentworth and carried that the Chief Adminis- trative Officer be instructed to prepare and present a five year lease concerning the sewer farm for Henry Allemand with the same terms as the previous lease. I Water samples taken by the Santa Clara County Health Depart- ment are read and are satisfactory. Purchasing Agent Reinsch reports that the City has selected a sewer cleaning machine from Southwest Sewer Tool Company in the amount of ~2,016.92, which has been accounted for in the budget. Councilman Wentworth requests that he be notified when the next demonstration of this machine will be. Councilman Rush reports that the Little League discussed the matter of the City spending the money from the proposed sale of the Gymkhana Grounds for recreational purposes and if this was still the Council's intention. Mayor Pro-tem Pate states that if and when the Gymkhana Grounds is ever sold the money will be held ~ z o OJ. ~ in the General Fund for recreational purposes. Councilman Wentworth reports that the exterior fence and bleachers of the Gymkhana Grounds should be torn down and the entire grounds used for some useful purpose. Councilman Rush also agrees to this. Discussion is had on the matter. Council- man Jordan states that the City should be looking for a suitable site for proper recreational facilities. Purchasing A~ent R~insch reports that Civil Defense will pay half of the cost of radio units in the City vehicles if the City will provide an emergency generator to be available for emergency power. Mr. Reinsch asks the Council if they are in favor of this. All Councilmen agree on the matter and instruct Purchasing A~ent Reinsch to proceed. Purchasing Agent R~insch asks the Council if they have any preference as to where the antennae for the radios should be lo- cated. After a discussion the location of the antennae was left to the discretion of Mr. Reinsch after his consultation with the County Communications. Councilman Petersen comments on the new horn at the Fire Department. Purchasing Agent Reinsch reports that one of the horns is installed on a trial basis. Patrolman Gus Steele who is President of the Little League states that the organization will be most satisfied with the Coun- cil's decision for spending the money from the proposed sale of the Gymkhana Grounds for recreational facilities. fJIotion by Councilman Rush second by Councilman Petersen and carried that this meeting be adjourned to Monday, September 21, 1959, at 8:00 p.m., Council Chambers, City Hall, Gilroy, California. A"A4mA?~.) rt, ~ Deputy City Clerk - -'