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Minutes 1965/03/29 n ;' 'an ~~1~ t.J 1 J ) '\ Gilroy, California March 29, 1965 The regular adjourned meeting of the City Council was called to order by His Honor Wilford E. Jordan, Mayor Protempore at 8:03 p.m. Present: Council Members: George T. Duffin, Charles F. Quartiroli, Everett C. Wentworth and Wi lford E. Jordan, Absent: Council Members: Chester R. Eckard, Norman B. Goodrich, and Kenneth L. Petersen. The Mayor Protempore asked if all Council Members present had received copies of the regular meeting of March 15,1965. All Council Members answered in the affirmative. The Mayor protempore asked if any errors or omissions were noted in the minutes as presented. No errors or omissions were noted. The Mayor Protempore declared the minutes as of the regular meeting of March 15, 1965 approved. City Administrator Wood stated that the bids for the Police Administra- tion and Jail Facility were opened on March 26, 1965 at 3:00 p.m. He presented copies of the bid figures as read: 1. Rhodes Construction Company of San Jose, Base Bid $186,000.00, Alternate #1 for reflective groove coating $876.00, Alter- nate #Z for the Parking Lot west of the Main building $7,250.00, Alternate #3 for the Parking Lot east of the Main building $8,600.00, Alternate #4 for supply and installation of the gasoline underground storage tank $1,200.00, total includ- ing all alternates $203,926.00; 2. R. L. Carroll of San Jose, Base Bid $177,245.00, Alt. #1 $673.00, Alt. #2 $7,181.00, Alt. #3$7,356.00, Alt. #4 $1,04~.00, total $193,499.00; 3. William Radtke & Son, Base Bid $192,677.00, Alt. #1 $598.00, Alt. #2 $6,890.00, Alt. #3 $7,977.00, Alt. #4 $995.00, total $209,137.00; 4. Gordon E. Farotte, Base Bid $171,974.00, Alt. #1 $596.00, Alt. #2 $9,442~00, Alt. #3 $8761.00, Alt. #4 $1,087.00, total $191,860.00; 5. R. W. Michael, Los Gatos, Base Bid $192,911.00, Alt. #1 $610.00, Alt. #2 $5,910.00, Alt. #3 $8,521.00, Alt. #4 $999.00, Total $208,951.00. Discussion was had on the matter of whether or not to accept all or part of the Alternates set forth in the bid. Motion was made by Councilman Wentworth seconded by Councilman Quartir~ Ii and carried that the low bid of Gordon E. Farotte in the amount of $191,860.00 (which included the Base Bid and 4 Alternates) be awarded for the Police Admini~ tration and Jail Facility. 2' If .'. ) .) , 'j: 'J t) City Administrator Wood reported that the transmitting and receiving tower .antenna previously proposed to be located on the roof of the Police Admin- istration Building would be located on a proposed block house. He stated that the Architect's estimated cost for said block house is in the amount of $1,500.00 and that the Architect's estimated savings in the main police building structure resulting by removing .said antenna from the roof is in the amount of $400.00. City Administrator Wood recommended that the Council appoint a Change Order Review Committee for construction changes up .to an aggregate maximum amount of $5,000.00 for the Police Administration and Jai 1 Facility in the event action is required between regularly scheduled Council Meetings. Motion was made by Councilman Duffin seconded by Councilman Wentworth and carried that Council Members Quartiroli and Wentworth and Director of Public Works Kludt be appointed as a Change Order Review Committee for the Police Admin- istration and Jail Facility as recommended by the City Administrator. City Administrator Wood presented a letter from the City of Hope re- questing permission to conduct a Solicitation Campaign on May 4, 1965. Motion was made by Councilman Duffin seconded by Councilman Wentworth and carried that the request for a Solicitation Campaign from the City of Hope on May 4, 1965 be granted. \ Oirector of Public Works Kludt presented and explained the Final Map of Donald L. Stone Homes, Inc. IICasa Loma Estates, Tract No. 3959" and as recom- mended for approval by the Planning Commission. Director of Public Works Kludt reported that said Map complies with the Subdivision Ordinance. Motion was made by Councilman Quartiroli seconded by.Councilman Duf- fin and carried that the Final Map of Donald L. Stone Homes, Inc. I!Casa Loma Estates, Tract #3959" be approved subject to signing of the Agreement, posting of the improvement bond, and payment of the fees. Mr. Richard Scagliotti addressed the Council and requested that the Final Map be signed by the required City Officials at this time in order to record said map on March 30, 1965. Motion was made by Councilman Quartiroli seconded by Councilman Went- worth and carried authorizing Mayor Protempore, Wilford E. Jordan, to sign the Final Map and Improvement Agreement of Donald L. Stone Homes, Inc., Casa Loma Estates Subdivision, Tract #3959. Councilman Quartiroli reported that other .communities are not using the 3 ft. arms on the Lighting Standards as previously informed by Pacific Gas and Electric Company. Discussion was had. Director of Public Works Kludt was instructed to notify Pacific Gas and Electric Company that the City does not want the Lighting Standards with 3 ft. arms because longer arms are necessary to provide adequate lighting. Director of Public Works Kludt reported on the progress of obtaining an easement for the water line proposed to provide increased Water Pressure in the Filice Drive area. Councilman Wentworth suggested the City conduct a "dawn patrol" to prohibit dogs running at large at that hour. Personnel Director Reinsch reported on the progress on recruitment of Poundmaster. Mr. Edward Peterman, representing the Planning Commission, reported that he had nothing to present at this time. Mr. John Hugha, Architect, requested authorization of the Mayor to sign the contract for the Police Administration and.Jail Facility on behalf of the City. Motion was made by Councilman Wentworth seconded by Councilman Duffin and carried that the Mayor and City Clerk be authorized to sign the P~lice Admihistration and Jail Facility Contract on behalf of the City. At 8:45 p.m. motion was made by Councilman Wentworth seconded by Councilman Duffin and carried to adjourn. ,Au~4~y~~ .