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Minutes 1967/08/21 Roll Call 2699 Gilroy, Cal ifornia August 21, 1967 The regular meeting of the Gilroy City Council was called to order by His Honor Mayor Norman B. Goodrich at 8:02 p.m. Present: Council Members: George T. Duffin, Mark E. Kennedy, Jr., Charles F. Quartiro1 i, Everett C. Wentworth, and Norman B. Goodrich. Absent: Council Members: John E. Allemand 9nd Anthony C. Silva. 2694 Minutes Bids re: Fire Pumper Heinzen-Fence Variance The Minutes of the Regular Meeting of August 7, 1967 were approved as mailed and recorded. The City Clerk presented and read the following bids for the Fire Pumper, opened August 17, 1967 at 1:00 p.m.: 1. P.E. I Van Pelt, Inc., Oakdale, Calif. - $25,773.00 + Sales Tax, 2. Capital Fire Equipment Co., Sacramento - $25,300.59 ~ Sales Tax, 3. American LaFrance, Burlingame - $25,530.00 '. Sales Tax. Fire Chief Brittain recommended that the bid be awarded to P.E. Van Pelt, Inc. from Oakdale, California in the amount of $25,773.00 + Sales Tax due to the exceptions stated in the other two bids received. The Representative of the American La France Co. ad- dressed the Council and requested that said bid be awarded to his Company because their bid had less serious deviations from the specifications than the other two bidders. Discussion was had. Motion was made by Councilman Duffin, seconded by Councilman Wentworth and carried that the bid be awarded to P.E. Van Pelt, Inc. in the amount of $25,773.00 subject to approval by the City Attorney. ...-..- i I ...... City Administrator Wood presented and explained a variance request of Mr. & Mrs. Lauren F. Heinzen for a fencing variance on Miller Avenue, behind the 20 foot set back line. Motion was made by Councilman Duffin seconded by Councilman Quartiroli and car- ried that the request be allowed. Fence regulations Councilman Quartiroli suggested that the matter of fence regulations be brought to the attention of the Planning Consultant for possible inclusion in the zoning ordinance. United Fund paign Res.#1137 Cam- A letter from the Santa Clara County United Fund (South County Chapter) for a Solicitation Permit was presented. Motion was made by Councilman Kennedy seconded by Councilman Wentworth and carried that the request for a Solicitation Permit be allowed. Resolution No. 1137 was presented for adoption. Motion was made by Councilman Kennedy seconded by Councilman Wentworth that Resolution No. 1137 be adopted. - WtIIIII RESOLUTION NO. 1137 RESOLUTION ADOPTED BY THE CITY COUNCIL OF THE CITY OF GILROY REGARDING SOUTH COUNTY UNITED FUND DRIVE. PASSED AND ADOPTED this 21st day of August, 1967, by the fo11ow- i ng vote: AYES: COUNCIL MEMBERS: Duffin,Kennedy,Jr. ,Quartiro1 i ,Went..; worth, and Goodrich. None Allemand and Silva. NOES: ABSENT: COUNCIL MEMBERS: COUNCIL MEMBERS: Industrial Park City Administrator Wood presented a letter request from the Owners of Gilroy Industrial Park for the Formation of an Im- provement District and Appointment of Mitchell and Ahlgren as Project Engineers for Land Lying Easterly of Proposed Route 101, Abutting Luchessa Avenue. City Administrator Wood noted that the owners agree that in the event that the proposed Assessment District failed as a result of their action that they agree to assume and pay engineering costs. Motion was made by Councilman Wentworth seconded by Councilman Duffin and carried that Staff be instructed to proceed with formation of the proposed Assessment .--- District as presented and instructed the City Administrator to obtain a Bond from the firm of Mitchell & Ahlgren for engineering costs in ... the event that the proposed Assessment District failed. Rotary Club contribu- tion & Park request City Administrator Wood presented an Offer of the Gilroy Rotary Club to Contribute Funds to and Requesting the Name of IIRotary Par~1 for the proposed Road-side Park at Southern Pacific Depot Pro- perty. Said request was referred to the Parks & Recreation Commis- sion for study. Diamond Mine I CE: Inc. ..... ~ P & R Comm. re: Day Camp Program & Duties P. & R. Comm. & Council Work Meet. P. & R. & Council Rep. at Meetings 2695 City Administrator Wood presented a letter from the Diamond Mine Ice, Inc. to Lease a portion of the Southern Pacific Railroad Depot Property Currently Covered by City's Beautification Lease. Motion was made by Councilman Wentworth seconded by Councilman Duffin and carried that there was no objection to the request of Diamond Mine Ice, Inc. for installation of an Ice Vending Machine on a por- tion of the Southern Pacific Railroad Depot Property. A letter from the Parks & Recreation Commission was presented in regard to the Area Service Centers' Day Camp Program and Clarifi- cation of the Commissions' Position. City Administrator Wood pre- sented a Report on Council action of July 3, 1967 regarding the Day Camp. P. & R. Commissioner's Parrish and Thorpe, respectively, ad- dressed the Council, in regard to the Day Camp and the Duties of the P. & R. Commission. Council instructed the City Administrator to set up a Work Study Meeting of the Council and P. & R. Commission to discuss the Parks & Recreation Program and Clarification of the Commissions' duties, said Bodies to be notified of the meeting when scheduled. Councilman Wentworth suggested and Council agreed that they would send a Representative of the City Council to be present at the Parks & Recreation Commission Meetings and that in turn the P. & R. Commission would send a representative to represent the Commission at the Council Meetings. Personnel Comm. Personnel Commissioner Howard Basch addressed the Council re: Employee regarding Employee Residency Requirement, and requested clarification residency why the Council did not approve the Commissions' recommendation to requirement change the residency requirement of employees to the General Plan- ning Area of the City with the requirement that employees must have Gilroy telephone service. City Administrator Wood noted that since said matter was discussed by Council and Personnel Commission that the Public Safety Employees' specifically Firemen must have a private line telephone number and that rural te~ephone lines in the Gilroy Planning area are mostly party lines. Commissioner Basch noted that the Council should make exception for employees of the City that are not Public Safety employees since exceptions have been made in the past for Public Safety employees on other matters. He also noted that the Personnel Commission would request further action on said matter at a later date. .~^'''''I ....... Monthly Reports City Administrator Wood presented the Summary of Monthly Reports for July, 1967 and same were ordered filed. Disbursements City Administrator Wood presented the Report of Disburse- ments from July 11, 1967 to August 10, 1967 and same were ordered fi led. Salary Increases City Administrator Wood recommended approval of Step Increa- ses in the Salary Pay Plan for the following employees to become ef- fective September 1, 1967: Oionicio Perez, Utility Man, Range 19.5 from Step IIDII $$07.00 to Step liE)) $553.00; Dennis W. Daly, Patrolman, Range 23.5 from Step IICII $587.00 to Step 11011 $617.00; Robert Wilson, Patrolman, Range 23.5 from Step IIAII $553.00 to Step IIB1) $560.00; and Merle E. Johnson, Fire Captain, Range 25, Step IIDII $663.00 to Step IIEII $696.00. ",....... .... Ord.#802 & #803 re: 67-68 Tax Motion was made by Councilman Wentworth seconded by Council- man Quartiroli and carried that the four employees salary increases be approved as recommended. City Administrator Wood presented Ordinances fixing amount of revenue from property taxes necessary to support tbe Departments Rates and fixing tax rates for the 1967-68 fiscal year. Motion was made by Councilman Duffin seconded by Councilman Wentworth that the reading of Ordinance No. 802 be waived and that it be adopted. :;696 Ord.re: Civil Defense Organiza- tion Ord.re: Fire Zones Proposed Sewer Line- Ronan or L iman Ave. S.P. Depot Park ORDINANCE NO. 802 ORDINANCE OF THE CITY OF GILROY FIXING AMOUNT OF REVENUE FROM PROPERTY TAXES NECESSARY TO SUPPORT THE DEPARTMENTS OF THE CITY AND TO PAY BONDED OR OTHER I NDEBTEDNESS OF THE CITY OF G" liLROY OR ANY PORTION OR DISTRICT OF THE CITY OF GILROY FOR THE FISCAL YEAR 1967- 1968. PASSED AND ADOPTED by the Council on this 21st day of August, 1967, by the Following vote: AYES: COUNC I L MEMBERS: ...... NOES: ABSENT: COUNCIL MEMBERS: COUNCIL MEMBERS: Duffin,Kennedy,Jr. ,Quartiro1 i ,Wentworth, and Goodrich None Allemand and Silva. ....... Motion was made by Councilman Quartiro1i seconded by Councilman Duffin that the reading of Ordinance No. 803 be waived and that it be adopted. ORDINANCE NO. 803 ORDINANCE OF THE CITY OF GILROY FIXING THE AD VALOREM ASSESSMENT FOR THE CURRENT FISCAL YEAR 1967-68 NECESSARY TO SUPPORT THE DEPARTMENTS AND BONDED INDEBTEDNESS OF THE CITY OF GILROY AND THE CITY OF GILROY PARKING DISTRICT NO. [ PASSED AND ADOPTED by the Council on this 21st day of August, 1967 by the following vote: AYES: COUNCIL MEMBERS: NOES: ABSENT: COUNCIL MEMBERS: COUNCIL MEMBERS: Duffin,Kennedy,Jr. ,Quartiro1i ,Wentworth, and Goodrich. None Allemand and Silva City Administrator Wood reported on a proposed ordinance up- dating the Civil Defense and Disaster Organization, specifically ap- pointing the City Administrator as Director, Mayor as Chairman, and Purchasing Agent as Procurement Officer and Assistant Director. Motion was made by Councilman Quartiro1i seconded by Councilman Went- worth and carried that the proposed ordinance regarding the ChiU Defense & Disaster Program be introduced and published by title and summary. < ...... ....."J City Administrator Wood reported on Fire Zones and requested introduction of an ordinance approving same. The City Attorney pre- sented and read a proposed ordinance re: Fire Zones. Motion was,made by Councilman Wentworth seconded by Councilman Duffin and carried that the proposed ordinance be introduced and published by title and sum- mary. City Administrator Wood reported on the proposed Sewer line along Ronan Avenue, easterly of Church Street requiring a Budget Amend- ment. Discussion was had. Mr. George Azevedo addressed the Council and requested that said sewer line be considered for east on Liman Avenue rather than Ronan Avenue as presented, in order to service additional residents. Discussion was had. City Administrator Wood asked Mr. Azevedo if he would contact the local residents in the area to determine if they would be interested in paying for said sewer line. Mr. Azevedo agreed to contact the residents following a meet- ing with Director of Public Works - City Engineer' Henry to determine. cost estimates for said proposal, and following contact with the resi- dents would report to Council at their September 5, 1967 Council Meet- i ng. ~ ........ City Administrator Wood reported on Estimated Material Costs for the proposed Southern Pacific Depot Park in the amount of $1,134.03 and recommended that the amendment to the budget be tabled in order to allow for any contributions from local organizations for said improve- ment. Motion was made by Councilman Wentworth seconded by Councilman D6ffin and carried that Staff be authorized to proceed with Develop- ment of Depot Park as requested. Rotary Club contribution Ord.#657 re: Sidewalk, etc. instal- l at ion .......- ... Annual Report Po 1 ice Dept. 2697 Councilman Duffin requested that the Rotary Club be notified that the $300.00 offer is appreciated and that said request had been referred to the Parks & Recreation Commission for study. City Administrator Wood reported on Ordinance No. 657 regard- ing Sidewalk, Curbs & Gutter Construction and requested clarification from the City Attorney on same. The City Attorney reported that the repair of said improvements is covered by State law and that an amend- ment to the City's present Ordinance No. 657 would be necessary. The Annual Report of the Gilroy Police Department was noted and the Mayor commended Chief of Police Laizure for said report. Northwood Tract Director of Public Works Henry recommeneed approval of North- #4351 Agree. wood Subdivision, Tract #4351 Development Agreement, and requested authorization of the Mayor to execute said Agreement. Motion was made by Councilman Wentworth seconded by Councilman Kennedy and car- ried that the Development Agreement of Northwood Subdivision Tract #4351 as presented be approved and that same be executed by the Mayor. S.C.Co. Trans. Policy Com. Meet. Ord. #804 re: Fi I ice re- zoning .-,.,>; - Golf & Country Club Imp. & Fees Finger-Print Service - S. Mont. St. City Prop- erty ..... Fence Variance D. DeBell The Minutes of the County of Santa Clara Transportation Policy Committee Meeting of Wednesday, July 12, 1967 were noted and summar- ized by Representative Duffin. Ordinance No. 804 regarding rezoning 4.865 acre tract of land belonging to Joe F. Filice located at Ninth and Old Gilroy was presented for adoption. Motion was made by Councilman Wentworth seconded by Councilman Duffin that the reading of Ordinance No. 804 be waived and that it be adopted. ORDINANCE NO. 804 ORDINANCE OF THE CITY OF GILROY REZONING THE 4.865 ACRE TRACT OF LAND BELONGING TO JOE F. FILICE LOCATED IN THE SOUTHEASTERLY PORTION OF GILROY FROM R-l TO M-2 DISTRICT SUBJECT TO IISII DISTRICT REGULATIONS. PASSED AND ADOPTED by the Gilroy City Council on the 21st day of August, 1967, by the following vote: AYES: COUNCIL MEMBERS: Duffin,Kennedy,Jr. ,Quartiroli ,Wentworth, and Goodrich. COUNCIL MEMBERS: None COUNCIL MEMBERS: Allemand and Silva NOES: ABSENT: City Administrator Wood presented a letter from the Gilroy Golf & Country Club in re: to Golf Course Improvements and Fees. Discussion was had. Council referred said matter to City Admin- istrator Wood to determine cost estimates for said improvements and determination if same could be accomplished over a two year period and that Fees be decided by Golf & Country Club rather than by Ci ty. A letter from the Board of Supervisors was noted requesting a Uniform $2.00 Fee for Finger-Print Service. Staff was instructed to prepare an ordinance for introduction on said matter at the next meeting. Mr. Howard Smith, Real Estate Broker, addressed the Council, representing The Salvation Army, and offered to purchase the City of Gilroy property located on South Monterey Street in the amount of $17,500.00. Discussion was had. Council instructed Staff to advertise for bids for sale of said property at the minimum price of $17,500.00 and that conditions of same be on a cash basis and all fees including title reports, etc, be assumed by offeror and that bids be opened at the September 18, 1967 Council Meeting. Mr. Dennis DeBell, addressed the Council, requesting approval of a fence variance to construct a 6 foot fence behind the 20 foot set back line. Motion was made by Councilman Duffin seconded by Councilman Kennedy and carried that the fence variance request of Dennis DeBell be approved. 2698 Hydraulic Plant Analysis proposal Jt. Sewer Facilities M.H.-Gi1. Civi 1 Def. Ass' n. Meet. Roll er Li brary participation Eng.-Aide Plan.Comm. Rep. League Mee t. Mr. Walt Hanna of W.J. Hanna & Son and Mr. Harvey Hunt, 01 of John Carollo Engineers, addressed the Council respectively, giving proposals regarding a Sewer Report on the proposed Hydraulic Plant Analysis for the Gilroy Sewerage Treatment Plant. Said matter was referred to the Council Sewer Committee for Study and recommendation and request that City Engineer Henry meet with said Committee on an advisory capacity. Council authorized City Administrator Wood to arrange for an evening Work-Study Meeting of the Sewerage Committees of Gilroy and Morgan Hill to review the proposed Sewer Agreement for Morgan Hill- Gilroy Joint Sewer Facilities. Assistant City Administrator Reinsch presented copies of a talk by Representative George. W. Milias on the Calif. Civil Defense Program at a recent No. Calif. Civil Defense Ass'n. Meeting. Director of Public Works Henry noted the availability of a used Essick Roller in the amount of $1,900~00 to be further investi- gated. Chief Librarian Goshert noted the increase of check-out of books believed to be attributed to the Summer Reading Program. City Administrator Wood requested authorization to hiFe Mr. Jack Berthelot, Engineering-Aide, at the 3rd Step in the Salary ~ange 24. Motion was made by Councilman Quartiroli seconded by Councilman Wentworth and carried that City Administrator Wood be authorized to hire Mr. Jack Berthelot as Engineering-Aide, at the third Step $602, of Range 24. The Mayor noted the presence of Planning Commissioner William Ch i I ders. The Mayor requested Staff to make three Council reservations for the League of California Cities Meeting (Peninsula Division) on August 31, 1967 in Mountain View. At 11:12 p.m. motion was made by Councilman Kennedy seconded by Councilman Wentworth and carried to adjourn. Respectfully .. submitted, tf) c-:;>) UO"",,*/ City Clerk