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Minutes 1968/05/20 0806 Roll Call Intro.new employees Cert.Serv. H. Basch Minutes Gilroy, California May 20, 1968 The Regular Meeting of the Gilroy City Council was called to order by His Honor Mayor Norman B. Goodrich at 8:00 p.m. Present: Council Members: John E. Allemand, Mark E. Kennedy, Charles F. Quartiroli, Anthony C. Silva, Everett C. Wentworth, and Norman B. Goodrich. Absent: Council Member: George T. Duffin. The Mayor introduced new employees, Neland Doughty, Fireman-Engineer and Joseph Daughenbaugh, Police Patrolman. The Mayor requested Staff to present the Certificate of Service to Mr. Howard Basch, recently resigned from the Personnel Commission, and absent from this meeting. The Minutes of the Regular Meeting of May 6, 1968, and of the Adjourned Meeting of May 14, 1968, were approved as mailed and recorded. Bonds re: Forest St. Imp. Proj. 68-1 -- ..... Res.#1259 re: Unpaid Assess. Forest St'. Imp. 68-1 2807 City Administrator Wood presented a report of the Assessment Bond Attorney regarding the following Bids received for Forest Street Improvement Bonds, opened May 20, 1968, at 3:00 p.m.: I. C. N. White & Co. - Oakland - Average Interest Cost $5,658.22, Average Interest Rate - 5.0164%; 2. V.N. Lundy - San Jose - Aver. Int. Cost - $5,977.09, Aver. Int. Rate - 4.2991%; 3. Mason Bros. - San Francisco - Aver. Int. Cost $6,179.46, Aver. Int. Rate - 5.4785%. The Bonding Attorney recommended award of the low bid of C. N. White & Co. of Oakland. City Administrator Wood presented and read Resolution No. 1259 Determining Unpaid Assessments and Providing for Issuance of Bonds. Motion was made by Councilman Allemand seconded by Councilman Wentworth that Resolution No. 1259 be adopted. RESOLUTION NO. 1259 A RESOLUTION DETERMINING UNPAID ASSESSMENTS AND PROVIDING FOR ISSUANCE OF BONDS - FOREST STREET IMPROVEMENT DISTRICT - PROJECT NO. 19ffi -1. PASSED AND ADOPTED this 20th day of May, 1968, by the following vote: AYES: COUNCIL MEMBERS: NOES: ABSENT: COUNCIL MEMBERS: COUNCIL MEMBER: All eman d , Wen twor th None Duffin Kennedy, Quartiroli, Silva, and Goodrich. Res.#1260 re: City Administrator Wood presented and read Resolution Award of Bonds-No. 1260 Awarding Bonds as recommended to C. N. White & Co. of Forest St. Imp. Oakland for an Average Interest Cost of $5,658.22, Average Interest 68-1 Rate - 5.0164%. Motion was made by Councilman Wentworth seconded by Councilman Kennedy that Resolution No. 1260 be adopted. -- ... Bids re: Water Pressurization Project .-, ....... Award Cont. Chappe 11 Pump re: RESOLUTION NO. 1260 A RESOLUTION AWARDING SALE OF-BONDS DISTRICT - PROJECT NO. 1968-1. PASSED AND-ADOPTED this 20th day of vote: AYES: - FOREST STREET IMPROVEMENT May, 1968, by the following COUNCIL MEMBERS: Allemand, Kennedy, Quartiroli, Wentworth, and Goodrich. None Duff i n Silva, NOES: ABSENT: COUNCIL MEMBERS: COUNCIL MEMBER: City Administrator Wood reported on Bids received for the Water Pressurization Project, opened May 20, 1968 at 3:00 p.m. He also presented a letter from John Carollo Engineers, dated May 20, 1968, specifying a recommended method of interpreting Alternate #1 and #2 of said bid items. Said letter was filed with the City Clerk as part of the official re~ord. The following bids received were noted: 1. Chappell Pump Company - Gilroy, Alternate #1 - $82,100.35, Alternate #2 - $79,600. 35; 2. Fred J. Early Co. - San Francisco - Alt. #1 $93,989.00, Alt. #2 - $92,189.00. Mr. Robert Zumstein; representing John Carollo Engineers, addressed the Council and explained the reasoning of the low bid exceeding the Engineer1s estimate for said project in the amount of $19,600.35+. City Admini,strator Wood recommended award of the Contract to Chappell Pump Company, subject to review and approval of same by HUD. It was noted that the contract completion date is estimated for 60 days following delivery of the Butterfly Valves expected by June 21, 1968. Motion was made by Councilman Wentworth seconded by Councilman Silva and carried that the low bid for Alternate No.2 of the Water Pressurization Project - 1968 be awarded to Chappell Pump Plan. Com. Report Secretary of the Planning Commission Henry presented and 5/7, 16-17/68 explained the Report of the Planning Commission Meetings of May 7th, 16th, and 17th, 1968; informing the Council of the Special Meeting of May 7, 1968 held to discuss the preliminary General Plan prior to meeting with the Planning Consultant and of the May 16th Special Meeting held at 4:00 p.m. to confer with Planning Consultant, Mr. Warren Jones, prior to the Publ ic Hearing of the Preliminary General Plan scheduled for 7:30 p.m. on the Regular Meeting date of May 17, 1968, the following business transacted at said meeting: Held Public Hearing and approved granting of a variance to Mr. E. Direito to reduce the lot side requirements for a R-3 lot from 8,000 sq. ft. to 7,000 sq. ft.; held Public Hearing and recommended rezoning request of Manabi Hirasaki to rezone 6.294 acres north of Banes Lane from R-l to M-2; (Motion was made by Councilman Quartiroli seconded by Councilman Wentworth and carried that June 3, 1968 at 8:00 p.m. be set for a Public Hearing date on rezoning request of Manabi Hirasaki to rezone the 6.294 acre parcel between Alexander Street and Southern Pacific Railroad and between proposed Tenth Street and the westerly prolongation of Banes Lane from "R_l", Single Family Residence District to IIM_2", light Industrial District), held Public Hearing and recommended rezoning request of Kentwood Development Company to rezone lot 182 in Westwood Acres, Unit #3 from $-1 to R-3; (Motion was made by Councilman Kennedy seconded by Councilman Silva and carried that June 3, 1968 at 8:00 p.m. be set as a Public Hearing date on the rezoning request of Kentwood Development Company, to rezone Lot #182 in Westwood Acres, Unit #3, Tract #4172 from IIR_11I, Single Family Residence District to IIR-311, Low Density Multiple Residence District.) held Publ ic Hearing and recommended adoption of Preliminary General Plan with requested modifications. (Motion was made by Councilman Allemand seconded by Councilman Kennedy and carried that June 17, 1968 at 8:00 p.m. be set as a Public Hearing date on adpption of the Preliminary General Plan as presented with requested modifications. Council set June 10, 1968 ~t 8:00 p.m. as a Work Study Session of the Council to review the Preliminary General Plan with Planning Consultant prior to Public Hearing date before the City Council. :)808 Water Pres- surization Proj. Pub. Hear.re: Self Servo Sta.re:Ap- peal of W.B. Starritt Petition re: Opposition to ABAG Pub.Hear.re: rezoning-M. Hirasaki Pub.Hear.re: rezoning Kentwood Dev. Co. Pub.Hear.re: adoption of Gen.Plan Lib. &Cu 1 t. Com. Report Minutes 3/r; ~ '{,8 Company of Gilroy, in the amount of $79,600.35 subject to review and approval of said Bid and Contract by HUD. The Mayor stated that it was the time and place scheduled for the continued Public Hearing regarding an Appeal of Mr. W. B. Starritt, Realtor, regarding the Planning Commissions' decision denying the application for a Self-Service Station at 575 First Street, G i 1 coy. Mr. Starritt addressed the Council and requested contin- uance of the Public Hearing. Motion was made by Councilman Kennedy seconded by Councilman Allemand and carried that the Public Hearing regarding Appeal of Mr. W. B. Starritt be continued to JUBe 3, 1968, at 8:00 p.m. .... Io...oIl City Administrator Wood noted receipt of the Petition and Resolution Opposing the Formation of a Regional Form of Govern- ment, Other than a Voluntary Association submitted by Mr. Ray Probert, and stated that said petition had been signed by 61 signatures of local citizens. Mr. Ray Probert, addressed the Council, explained the Petition submitted and proposed resolution requested to be approved by the Counc i 1. Discussion was had on the matter. Motion was made by Councilman Wentworth seconded by Councilman Silva and carried that said Petition and Resolution be filed in order to consider other cities actions in this regard prior to any action by the City of Gilroy on same. -- ......, -- I ......, City Administrator Wood reported on and summarized the Minutes of the March 5th and April 2nd, 1968 Meetings of the Library and Culture Commission. Monthly Report Apr. '68 Disbursements 4/11-5/10/68 J8'09 City Administrator Wood presented the Monthly Report of April 1968. Discussion was had and Council ordered same to be fi led. The Report of Disbursements from April 11, 1968, to May 10, 1968 were presented and discussed. Salary Increases City Administrator Wood presented a Report and recom- ~ mendation regarding the following Merit Step Salary Increases; to become effective June 1, 1968: Thomas E. Lawson, Patrolman, Range I...r. 24, from Step "A" $546.00 per mo. to Step 'IB" $573.00 per mo.; Robert J. Elia, Utility Man, Range 20 from Step llBl1 $472.00 to Step "C" $495.00; and ;',Caro 1 yn J. Langs ton, C 1 erk- Typ is t, Range 17 from Step "A" $387.00 to Step "B" $407.00 (;',Said Merit increase to be effectjve retroactive to 5/1/68). Motion was made by Councilman Allemand seconded by Councilman Silva and carried that the Merit Step Increases be approved as recommended and that Carolyn J. Lang- ston's increase be retroactive to 5/1/68. Cap. Imp. Prog. 68-73 City Administrator Wood further reported on the Five Year Capital Improvement Program for 1968-1973 continued from an adjourned meeting of 5/14/68, noting a report of the Fire Chief Clarifying the location of proposed two future Fire Station loca- tions and central headquarters. Council concurred with Fire Chief Brittain's Report regarding proposed future Fire Station locations and central headquarters. Motion was made by Counci lman Wentworth seconded by Councilman Allemand and carried that the 1968-1973 Capi- tal Improvement Program be approved as amended. ",",,"'" Water Samples City Administrator Wood presented a report of satis- factory Water Samples taken by the Santa Clara County Health Dept., same ordered filed. .... Fire Dept.Ass'n re:Salary Su rvey Ii Property at 126 S.Church St. (re:pur- chase of same) City Administrator Wood presented a request of the Gilroy Fire Department's Association for a report on the Salary Survey. Council requested same to be presented at the May 27th Council Work Study Session on the proposed 1968-69 Budget. City Administrator Wood reported on the proposed pur- chase of the vacant lot,at 126 South Church Street (Assessor's Parcel 803-09-045) in Order to -Collect a City Lien Against the Property.. Motion was made by Councidrnan Wentowrth seconded by Councilman Allemand and carried that tne purchase of said lot in the amount of $3,050.00 be approved amending Account 16C3 for said purchase. (It was noted by Staff that the City incurred an addi- tional expense for demolition costs of the building at said location in the amount of $950.00 previously approved and the 1967-68 Budget amended by Council on 1/2/68 increasing Account 16C3 by said Amount). Employee Parking City Administrator Wood Reported on Potential Employee re:Downtown Parking Facilities in the Cowntown Business District in regard to business area the vacant lot located at the southwest corner of 4th & Eigleberry Street. City Administrator Wood was instructed to continue to in- vestigate additional employee parking facilities on Railroad Street and discuss with Downtown Business Di.strict, an agreeable method of financing rental of the vacant lot at 4th & EigleberryStretts with those concerned with same. Council suggested the possibility of downtown merchants contributing$l.OO per month to be used for rental of said vacant lot and also suggested as an alternative that said monthly rental be added to the Assessment District if agreed by owners with said Parking District following Public Hearing on same. ;.,;,J Tenth St. Project Director of Public Wor-ks Henry presented, explained, and requested authorization to.execute a proposed Agreement with the 0810 Agree. re: S. P. Ra i 1- raod for 10th St. PFOj. Li brary Conso 1 i da- tion wiS. C.County Card Room re: L. We 1 co- G i 1 roy Bow 1 Ord.#818 re: PERS Ord.#819 re: present City reti rement program Agree.Re: PERS J.Gubser ap. Pers:nnel Commission County of Santa Clara in regard to the Tenth Street Project. Motion was made by Councilman Kennedy seconded by Councilman Wentworth and carried that the Agreement with the Count~ as submitted be a~- proved and that the Mayor and City Administrator be authorized to execute same on behalf of the City. Director of Publ ic Works Henry reported that the pro- posed Agreement with the Southern Pacific Railroad Company in regard to the Tenth Street Project is proposed for presentation at the next regular Council Meeting of June 3, 1968. ] City Administrator Wood noted a Proposed Schedule sub- mitted by the Chief Librarian for Consolidation of the Gilroy Public Library with the Santa Clara County Free Library, same being for information purposes only. The Report by Chief of Police Laizure on a Card Room Request of Leon Welco, et ux for permission to operate same at Gilroy Bowl, 154 North Monterey Street, Gilroy was presented and noted. Motion was made by Councilman Kennedy seconded by Council- man Went-.rth and carried that said request to operate a Card Room at Gilroy Bowl be denied. Ordinance No. 818 previously introduced and published by title and summary regarding the City's Participation in the Public Employees' Retirement System (PERS) was presented for adoption. Motion was made by Councilman Wentworth seconded by Councilman Silva that Ordinance No. 818 be adopted. ORDINANCE NO. 818 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GILROY AUTHORIZING A CONTRACT BETWEEN THE CITY COUNCIL AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA STATE EMPLOYEES' RETIREMENT SYSTEM. PASSED AND ADOPTED this 20th day of May, 1968, by the following vote: AYES: COUNCIL MEMBERS: Allemand, Kennedy, Quartiroli, Silva, Wentworth and Goodrich. COUNCIL MEMBERS: None COUNCIL MEMBER: Duffin - ...., NOES: ABSENT: Ordinance No. 819 previously introduced and published by title and summary repealing the City Code regarding the present City Retirement Program was preseeted for adoption. Motion was made by Councilman Wentworth seconded by Councilman Silva that Ordinance No. 819 be adopted. ORDINANCE NO. 819 AN ORDI~NCE REPEALING THE LOCAL RETIREMENT PROGRAM OF THE CITY OF GILROY AS ENACTED BY ORDINANCE NO. 603. PASSED AND ADOPTED this 20th day May, 1968, by the following vote: AYES: COUNCIL MEMBERS: Allemand, Kennedy, Quartirol i, Wentworth, and Goodrich. None Duff i n 11IIII S i 1 va, NOES: ABSENT: COUNCIL MEMBERS: COUNCIL MEMBER: Motion was made by Councilman Allemand Seconded by Councilman Silva and carried that the Agreement with the State of California for the City's Participation in PERS be approved as sub- mitted and that execution of same be authorized. ..... The Mayor noted that it was the time and place to ap- point a Personnel Commissioner to fill the unexpired term of Howard Basch, recently resigned, and recommended the appointment of Mr. Joseph Gubers, Jr. Motion was made by Councilman Wentworth seconded by Councilman Allemand and carried that Mr. Joseph Gubser, Jr. be appointed as Personnel Commissioner to fill the unexpired term of 1-1-71. Bonanza Day Com. request - .... Con tr i bu t i on Bonanza Day Com. & Gen- try Fore. Com. ($300) City to match $300 contri- bution":Xmas Hill Park I nv i t i at i on to Council re: Bonanza Days ,}",<:,,,",, S. C. Co. Trans. Policy Com. Meet. Civi 1 Defense Handbook Minutes Plan. Pol icy Com. Meet.4-25-68 .... '<0 Adv.Com. of S.C.Co.Flood Control & ,Water Dist. Bonanza Day 2811 City Administrator Wood noted that members of the Bonanza Day Committee were present in the audience for permission to address the Council, and that same had been inadvertently omitted from the Agenda. Mr. Art Buzzini, representing said Bonanza Day Committee, addressed the Council, explained a request for the City to match funds in the amount of $300.00 toward construction of an additional group barbecue pit facility at Christmas Hill Park, same to be in- stalled by the City to be completed prior to June 14, 1968 for use during Bonanza Day barbecue scheduled for 6/16/68. Mr. Buzzini further noted that the Junior Chamber of Commerce and the Bonanza Day Committee will each contribute $150.00 toward said facility. from Mr. Charles Gallo noted that the Jr. Chamber of Commerce was not the correct donor of said contribution, but that it was the "Gentry's Foreman Committee". Motion was made by Councilman Wentworth seconded by Councilman Allemand and carried that the request of Bonanza Day Com- mittee for the City to match the $300.00 contribution for an addi- tional group barbecue facility to be installed by the City at Christ- mas Hill Park be approved. (Said contribution amending 1967-68 Bud- get in the amount of $300.00 to increase Account 20C2 for said pro- j ec t) . Mrs. Lee Berta, Chairman of Bonanza Day Committee, ad- dressed' the Counc iI, and i nv i ted the Counc i 1 and the i r wives to be guests of Bonanza Day Committee and executive marshals' in the parade, June 15, 1968, and also be seated in the ~rand stand proposed at 6th & Monterey Streets to view same, noting that said Committee will make future detailed arrangements at a later date to taxi Council Members1 and their wives to the parade line-up location. Mrs. Berta also requested that the City authorize the Mayor to proclaim the two weeks prior to Bonanza Day Week as same, in order for downtcwn merchants and employees to officially wear "western clothing". The Mayor noted that he would make said proclamation. The Minutes of the County of Santa Clara Transportation Policy Committee Meeting of April 10, 1968 were noted. Director of Public Works-City Engineer Henry reported on said Committees. Ad- visory Committee that they opposed the use of County Expressway Funds for an interchange proposed to handle traffic initiated from the proposed South Ridge Shopping Center and that the City's repre- sentative of the Santa Clara Transportation Pol icy Committee be urged to oppose same on behalf of each member City. The Handbook #14 - March 1968 re: "Nuclear Attack" "Natural Disasters.1 from the Department of Defense, Office of Civil Defense was noted. The Minutes of the Planning Policy Committee of Santa Clara County's Meeting of April 25, 1968 were noted. The letter from the Santa Clara County Flood Control and Water District in regard to nominations to their AdvisoryCom- mittee was noted. Motion was made by Councilman Kennedy seconded by Councilman Allemand and carried that Councilman Wentworth be nominated for appointment on said Advisory Committee of the Santa Clara County Flood Control and Water District to represent the Ci ty. Council suggested and requested that the Bonanza Day Committee provide four portable toilets in addition to the regular facilities at Christmas Hill Park for Bonanza Daysl rather than the two planned to be used. :) ..", 1 '). ....:.b_~ D4 Tractor Councilman Alleman& noted a used D4 Tractor complete with attachments for sale in the amount of $9,000.00. Discussion was had on the matter. The Mayor appointed Councilman Silva, Chair- mand and Councilmen Allemand and Wentworth as a Committee of the Council to investigate said proposal for a D4 Tractor and requested that said committee investigate other available tractors new and used, in addition to the one suggested by Councilman Allemand. Street Improve- ments Counc i lman All emand i nquHed about the possi b i 1 i ty of the City Backf ill tng, the trenches wi th creek run grave 1, sa i d tren- ches created in connection with street improvements. Councilman Allemand's suggestion was for improvement to the City's present procedure to possibly avoid failures in saidimprovement~ Direc- tor of Public Works Henry reported on the present procedure of same noting that in some instances backfilling would not be feasible and that if it was determined that same should be done that the cost of said improvement would probably double. Discussion was had. Council indicated that-the Director of Public Works use his discretion in the backfilling requirement on future street improvements. .... '....... Alley dedication Councilman Silva inquired of the dedication of the alley re:property in back of the. Taco Bu.rrito. Dr..ive In on First Street and if same was behind Taco the City's responsibility to maintain same. He also indicated that Burrito said alley is not being maintained properly. Council instructed Drive-In Staff to investigate same as there was a question if same had been dedicated to the CJty since there were no public improvements at th i s 1 oca t i on . J.& R. Trucking Councilman Silva reported that several cans had been re: empty dropped.at 10th and Monterey Streets on May 16, 1968. I t was noted can debris by Staff that J. ~ R. Trucking Co. had done this and that the Police Department had notified this. Company that if same were not removed by the trucking company that the City would bill them for services rendered in removing same. ,. ~ Petition & resolu- Council further discussed the petition ~nd proposed tion re: resolution submitted by Mr. Ray Probert in regard to the Associa- ABAG Opposi- tion of Bay Area Governments. Councilman Quartiroli representing tion the City in ABAG noted that theresolution was contradictory within i tsel f. Sewer Rodder Director of Public Works Henry noted that the City.s Sewer Rodder had recently been repaired and hopefully will aide to decrease the City's sewer maintenance. The Mayor noted the presence of Planning Commissioners Childers and Commfssion representative Chappell. Adjourned At 10:06 p.m. the Mayor adjourned the meeting. Respect~ully submitted, /~;~~ ~'~4- - .....