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Minutes 1973/01/15 3422.. j January 15, 1973 Gilroy, California The Regular Meeting of the Gilroy City Council was called to order by His Honor Mayor Norman B. Goodrich at 8:00 p.m. Roll Call Present: Council Members: Fred P. Batrez, George T. Duffin, John Hughan, John E. Pate, Anthony C. Silva, David V. Stout and Norman B. Goodrich. Cert. of Servo T. Oba ta The Mayor postponed presentation of a Certificate of Service to Mr. Tom S. Obata, retiring Planning Commissioner, who was not present. Consent Calendar Motion was made by Councilman Pate seconded by Councilman Hughan and carried that the following items on the Consent Calendar be approved. Passed and adopted by the following Roll Call vote: Ayes: Batrez, Duffin J Hughan, Pate, S i 1 va, S tou t and Goodr i ch. Minute Approval Consent Calendar Items: Minutes of the January 2, 1973, Re~~23 Council Meeting with the following correction: Councilman Hughan sU9gested an administrative directive be issued requesting local school districts to keep Council appraised of grant programs where Council support is desired or required, rather than a committee of one, as recorded; approved Salary Merit Increases for the following seven (7) employees: J. Bar- rientez, Utilityman, from Range 25-A ($573/mo.) to B, ($602/mo.), retro- active to January 1, 1973; R. Piedmont, Water Foreman from Range 32.5-B ($867/mo.) to C ($910/mo.); D. Trettin, Patrolman, from Range 32-C ($888/ mo.) to D ($932/mo.); G. Kilpatrick, Patrolman, from Range 32-B ($846/mo.) to C ($888/mo.); D. Kludt, Patrolman Trainee, from Range 24.5-A ($560/mo.) to B ($587/mo.); H. Lawrence, Fireman from Step 31-C ($846/mo.) to D ($888/mo.); and J. Romeo, Fireman Engineer, from Range 32-D ($932/mo.) Pub. Hear. to E ($979/mo.); effective February 1, 1973; set February 5, 1973, for re: Zoning Ord.a public hearing to add Section 44, Performance Standards, to the Zoning Ordinance. Salary Merit Increases "",... ..... Bid Opening N/S i de Pk. "... ..... Bid Opening City Vehicles Bid Opening- Compact Loader ,.,.... -- City Administrator Wood reported on the following bids submitted for First Phase Development of Northside Park at the bid opening held January 10, 1973, at 2:00 p.m. Bid Item #1 Bid Item #2 Bid Item #3 Huettig & Schromm $217,911 AADCO Construction $234,812 Granite Construction $230,683 Collishaw Corp. $236,958 * Received telegram indicating a figure. $169,815 $199,812 $178,791 $171,183 clerical error of th is $ $ $ $ 65,775 $20,000 over No Bid 35,000;', 62,000 It was noted that Huettig and Schromm did not bid on Item #3, and after consulting with the City Attorney and the Architects, it was determined that the lowest legal total bid for all work was $217,911. It was moved by Councilman Hughan seconded by Councilman Silva and car- ried that the low bid of Huettig & Schromm Const~uction Company, Menlo Park, be awarded in the total amount of $217,911 subject to H.U.D. IS approva 1 and a Pre-Construct i on Conference,' if requ ired. Purchasing Agent Reinsch reported on the Bid Opening of January 12, 1973, at 11: 00 a. m. for three (3) 1973 pol ice sedans and noted the following bid received: Alternate #1 Alternate #2 Marx Chevrolet-Buick (Chev. Biscayne) $ 1 0 , 11 4. 94 $11,714.94 It was noted that Alternate #1 was with a trade-in of three (3) used patrol sedans (1 1969 Chevrolet, 1 1970 Mercury, and I 1972 Dodge), and Alternate #2 was without trade-ins. Discussion was had. It was moved by Councilman Duffin seconded by Councilman Silva and carried that the bid be awarded to Marx Chevrolet-Buick in the amount of $10,114.94 for the purchase of three Biscayne police sedans. City Administrator Wood reported on the following four (4) bids submitted at the Bid Opening on January 11, 1973, for a Compact Loader with attachments. 1. Shipley Ford 2. Clarke Equipment 3. Contractor's Machinery 4. Pringle Tractor * $8,732.53 $9,160.20 $9,459.35 $6,439.65 (without attachments) * Bid No.4 was rejected as a bidder's bond was not submitted as required. Discussion was had on the various features of the Shipley Ford and Clarke-Melroe loaders. Mr. Bill Demichelis and Parks and Recreation Director Ayer further commented on the features and performances of the two loaders and noted comments of the park crew who tested and operated both pieces of equipment. Mr. Howard Shipley, representing Shipley Ford Tractor, addressed the Council stating that he feels the availability of parts for the Ford loader has been improved in the past two years and obtaining these parts should pose no problem; further stating that he felt the statement in the report by the purchasing agent in regard to the problem of availabil ity of parts is not valid. 3424 Pub.Hear. re: Arch. & Site Procedures Appea 1 of Sign var.-Medford Sign Co. City Administrator Wood suggested that a meeting be set for the Council as a whole to inspect both pieces of equipment. Motion was made by Councilman Hughan seconded by Councilman Pate and carried to continue this matter to the next regular meeting so that Counc il may inspect this equipment. The Mayor stated it was the time and place for a public hearing on the recommendation of the Planning Commission to add Architectural Site Approval Procedures to the Zoning Ordinance. Planning Assistant Lefaver noted that the Planning Commission voted to recommend a change in Membership of the Architectural and Site Approval Committee to con- sist of the following members: Chairman of the Planning Commission, or his designee; Director of Public Works, or his designee; the Fire Chief, or his designee; and the Senior Building Inspector. The Mayor asked if there was anyone wishing to speak for or against the proposal. Motion was made by Councilman Hughan seconded by Councilman Silva and carried that the public hearing be closed. Further discussion was had at Council level. Motion was made by Councilman Duffin seconded by Councilman Pate and carried that an ordinance adopting the Procedures for Architectural and Site Approval be introduced and published by title and summary and the reading be waived. .... ...... The Mayor stated it was the time and place for a hearing appeal of Medford Neon Sign Company, Inc., Medford, Oregon, re: a Sign Var i ance denial by the Planning Commission for a 96' high sign at Sambo's Restaur- ant. Planning Assistant Lefaver noted the variance was not granted by the Planning Commission as there were no exceptional or extraordinary circumstances applying to this particular request. Mr. Bill Walker of Medford Sign Co~, speaking on behalf of Sambols Restaurant, addressed the Council and stated that presently, traffic passes directly in front of Sambo's, but when the new freeway is completed, the visibility range of the present sign will be approxi~ mately one mile. The Mayor thanked Mr. Walker. Mr. Bob Whitehouse, District Manager for the Central Coastal District of Sambo's Restaurants, addressed the Council and noted the freeway traffic will miss the restaurant unless a noticeable sign is erected. Discussion was had. Motion was made by Councilman Duffin seconded by Councilman Silva and carried that Council support the Planning Commission's recommendation to deny the sign variance for the sign at Sambo's Restaurant. ... - Land Use Treat- City Administrator Wood reported on a letter from the County ment adj. Planning Commission in regard to land use treatment along the South to Freeway Valley Freeway and the possible designation of the freeway as a scenic highway. Council suggested City's planning staff meet with County planning officials and the South County Planning Committee to establish policies and standards for land development use along the freeway. Council established a policy of continued interest in this matter and tabled action on same until a report is made. Jaycee Week S.C.Co. Trans. Com. Meet. 12/13/72 Temp. Freeway Open i ng (@ Leavesley Toastmasters, I nt' 1 re: C. Reinsch City Administrator Wood presented a letter from the Gilroy Jay-' cees requesting official recognition of Jaycee Week in Gilroy. Motion was made by Councilman Hughan seconded by Councilman Pate and carried that the week of January 21-27, 1973, be recognized as Jaycee Week in Gilroy. The Mini Minutes of the Santa Clara County Transportation Com- mission Meeting of December 13, 1972, were noted. .... ...... City Administrator Wood noted a letter from the State Division of Highways stating they are not considering the temporary opening of the freeway to Leavesley Road at this time. Staff was instructed to send a letter of thanks to the State for their cooperation in this matter. '\ '" City Administrator Wood noted a letter from Toastmasters Inter- national advising him that Assistant City Administrator Cecil Reinsch, has been awarded a Certificate of Progress for having successfully completed the first series of projects in the Toastmasters International Plan. Com. Meeting 1/4/73 Lib. & CuI t. Com. Meet. 11/7/72 & 1/2/73 "".. ..... Citizen Comp- laint Pro- cedures Severance Pro- ceedings re: S.Monterey #2 Annex. 71-4 Res.#1703 "... .... Consolidation of 1 oca I elections " Sr. Citizens' Center ,.,.... -- ~t. Sewerage Committee Me:et i ng Communication and Leadership Program. Reinsch on behalf of the Council. The Mayor congratulated Mr. 3425 The Report of the Planning Commission Meeting of January 4, 1973 was noted. City Administrator Wood reported on the Library and Culture Com- mission meetings of November 7, 1972, and January 2, 1973, noting an increase in book circulation from 8,137 in December, 1971, to 11,217 in December, 1972. Council instructed Staff to set up a meeting with Mr. Robert Wong, architect for the new library building, to review progress of the building plans. City Administrator Wood reported on the recommended procedures for handling citizen complaints. These procedures were presented for the purposes of insuring that all complaints are properly serviced and also to help protect the individual officer and the police department from undue harrassment. Council felt these procedures should be approved by the City Administrator rather than the Personnel Commission as recommended in the report City Administrator Wood reported that severance proceedings for South Monterey No.2 Annexation 71-4 (LaMacchia property) had been approved by LAFCO. The City Attorney read Resolution No. 1703 giving notice of said proceedings and setting February 5, 1973, for a public hearing. Motion was made by Councilman Pate seconded by Councilman Silva and carried that Resolution No. 1703 be adopted. RESOLUTION NO. 1703 RESOLUTION GIVING NOTICE OF PROPOSED EXCLUSION FROM THE CITY OF GILROY OF UNINHABITED TERRITORY DESCRIBED AND DESIGNATED AND PREVIOUSLY ANNEXED AS "SOUTH MONTEREY NO.2 ANNEXATION 71-4 TO THE CITY OF GILROY" AND GIVING NOTICE OF TIME AND PLACE FOR HEARING OF PROTESTS THERETO. PASSED AND ADOPTED this 15th day of January, 1973, by the following vote: AYES: COUNCIL MEMBERS: PATE, SILVA, STOUT, NOES: ABSENT: COUNCIL MEMBERS: COUNCIL MEMBERS: BATREZ, DUFFIN, HUGHAN, and GOODRICH None None City Administrator Wood reported on the feasibility of consol i- dating local elections noting that the Charter provides for a general municipal election on the second Tuesday of April of each odd-numbered year and further noting the Educational Code of the State of California requires local school districts to hold their general elections on the third Tuesday of April of each odd-numbered year. Mr. Wood indicated that, in his opinion, it would be preferable to set a single date for these elections by amending the City Charter which would require a major- ity vote at a general or special municipal election. Discussion was had. Motion was made by Councilman Pate seconded by Councilman Duffin and carried that Staff be authorized to proceed with appropriate measures for the consolidation of local elections by placing an amendment to the City Charter on the April 10, 1973, Municipal Election ballot. City Administrator Wood reported on a proposed location for a Senior Citizens' Center at 7390 Hanna Street and recommended the early acquisition of this property. The Mayor noted that one of the priority needs for the Senior Citizens of Gilroy was afplace to meet and felt the subject location would be ideally suited for this use. Discussion was had. Motion was made by Councilman Hughan seconded by Councilman Silva and carried that the City Administrator be instructed to study methods of financing the acquisition of the six-unit apartment located at 7390 Hanna Street for use as a Senior Citizens' Center. City Administrator Wood noted a request from the City of Morgan Hill for a joint sewerage committee meeting to be held Wednesday, January 24, 1973, 6:00 p.m, at Peraltals Restaurant. Council concurred with said meeting date. 3426 Revenue Shar- ing Funds Sub-Standard Housing Units Apptm't to Planning Commission Drug Abuse Program Mayor/Counci 1 Pay Plan Inter-City Counc i 1 Seminar Adjournment City Administrator Wood reported on the use of the Revenue Shar- ing Funds and recommended these funds be pledged to those projects in the Five Year Capital Improvements Program that require bond or deficit financing. Discussion was had. It was recommended that these funds be deposited and allocated to various projects at budget session time. City Administrntor Wood presented a report on Sub-Standard Hous- ing Unit demolition and repairs for the calendar years of 1971 and 1972. Discussion was had and the City Administrator was instructed to try and determine why it has taken so long to demolish the old Milias house on Eigleberry Street. ..... - The Mayor noted the submission of the name of Mrs. Barbara Zizzo for appointment to the Planning Commission to fill the unexpired term of Mr. Tom Obata, recently resigned, and asked if there were any other names to be submitted. As there were no names presented, motion was made by Councilman Hughan seconded by Councilman Silaa and carried that Mrs. Barbara Zizzo be appointed to the Planning Commission to fill the unexpired term of Mr. Tom Obata (1-1-74). Councilman Hughan noted the local drug abuse program was fund~d in the amount of $50,000. Councilman Stout commented on the pay plan for Mayor and Council Members and felt that the restrictions for attendance at Council Meet- ings should be removed and that Council Members should not be penal~ed for being sick. Discussion was had. Motion was made by Councilman Stout seconded by Councilman Silva and carried by the following roll call vote directing the City Attorney to prepare necessary papers to remove restrictions previously set forth by ordinance re: Cooncil!Mayor Pay Plan: Ayes: Council Members Batrez, Silva, Stout and Goodrich. Noes: Council Members Duffin, Hughan and Pate. ..... City Administrator Wood noted the Urban Development/Open Space Workshop to be held January 22, 1973, 8:00 p.m., Gi 1 roy Counci 1 Chambers: - Councilman Batrez commented on the large tree on Church Street. It was noted this tree has been trimmed and that Staff is not planning on the removal of same as the tree is in a healthy condition and poses no threat of danger. Councilman Batrez noted the foundations of the Rainbow Apartments at East and Seventh Streets are still there. Councilman Batrez commented on the time limit for Little League Play. City Administrator Wood noted an agreement was made with the Little League for allocated tim to enable the adult leagues to start their games at a designated time. The Mayor noted the presence of Planning Commissioner Chiesa. .... The Mayor instructed the Deputy City Clerk to make four (4) reservations to the I.C.C. Seminar on Joint Computer Usage for Cities in Santa Clara County to be held at the Hyatt House Motel, San Jose, 4: 30 p. m., February 1, 1973. ...... At 10:28 p.m., the meeting was adjourned. Respectfully submitted, r6j~ (!, {u , '. Deputy City Clerk~