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Minutes 1975/10/06 3732 Roll Call Intro.new emp. Promotion Consent Calendar Minutes Maint.Resurf. Proj.75-3 Miller Ave. Imp.Proj. 75-2 V.... ~ October 6, 1975 Gilroy, California The Regular Meeting of the Gilroy City Council was called to order by His Honor Mayor Norman B. Goodrich at 8:00 p.m. Present: Council Members: Dennis L. DeBell, George T. Duf- fin, Marion T. Link, John E. Pate, David V. Stout and Norman B. Goodrich. Absent: Council Member: William E. Childers. The Mayor introduced new employee, John M. Lara, Police Officer Trainee. The Mayor noted and introduced Gregory J. Giusiana, promoted from Police Cadet to Patrolman. Council man Stout requested that Item "BII be removed from the Consent Calendar regarding a Salary Merit Step Increase for one (1) employee and that same be tabled to an Executive Session immediately following this meeting. Motion was made by Councilman Link seconded by Councilman Pate that Item "B" be removed from the Consent Calendar and that the following item under said Consent Calendar be approved. Passed and adopted by the following Roll Call Vote: Ayes: Council Members: DeBell, Duffin, Link, Pate, Stout and Goodrich; Absent: Council Member: Chil ders. Approved the Minutes of the Regular Council Meeting of Septem- ber 15, 1975. Motion was made by Councilman Stout seconded by Councilman Link and carried that Item IIB" be tabled to an Executive Session of the Counci 1. .....- Director of Public Works - City Engineer Hansen presented a report on bids received for the Maintenance-Resurfacing Project 1975-3 recommending that same be awarded to Granite Construction Company in the amount of $56,696.90. Motion was made by Councilman Duffin second- ed by Councilman DeBell and carried that the bid for the Maintenance- Resurfacing Project 1975-3 be awarded Granite Construction Company in the amount of $56,696.90 as recommended. Director of Public Works - City Engineer Hansen recommended that the report on bids received for the Miller Avenue Improvement Proj- ect 1975-2 be tabled to follow the hearing on said Project. Council tabled same as recommended. Pub.Hear.re: The Mayor stated that this was the time and place scheduled Weed Abate. for a Public Hearing on the Report of the Fire Chief regarding Weed and Trash Removal Abatement. The Report of the Fire Chief was noted. The Mayor asked if there was anyone in the audience wishing to speak for or against the Weed Abatement Program. There was no comment from anyone in the audience. Motion was made by Councilman Duffin seconded by Councilman Pate and carried that the Public Hearing be closed. Res.#75-41 ~I Resolution No. 75-41 Confirming the Report and providing for special assessments was presented. Motion was made by Councilman Stout seconded by Councilman Duffin that the reading of Resolution No. 75-41 be waived and that it be adopted. RESOLUTION NO. 75-41 RESOLUTION OF THE COUNCIL OF THE CITY OF GILROY CONFIRMING THE REPORT OF THE CHIEF OF THE FIRE DEPARTMENT SETTING FORTH THE DESCRIPTION OF PROPERTY, THE OWNERS THEREOF, AND THE COST OF ABATING THE NUISANCE CAUSED BY THE GROWING OF WEEDS AND ACCUMULATION OF REFUSE IN THE CITY , Mi 11 er Ave. Imp.Proj. 75-2 fP' - - Clara Mateo Garbagemen's Assoc. 3733 OF GILROY, AND PROVIDING THAT SUCH COSTS SHALL CONSTITUTE ASSESSMENTS AGAINST THE RESPECTIVE OWNERS OF LAND. PASSED AND ADOPTED this 6th day of October, 1975, by the following vote: AYES: COUNCIL MEMBERS: DeBELL, DUFFIN, LINK, PATE, STOUT andGOODRICH. NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: CHILDERS The Mayor stated that it was the time and place scheduled for a Hearing on Miller Avenue Improvement Project 1975-2. Director of Public Works - City ~gineer Hansen presented and explained Staff's Report regarding said Project. The Mayor asked if there was anyone in the audience wishing to speak for or against the project. There was no comment from anyone in the audience. Motion was made by Councilman Link seconded by Councilman Pate and carried that the Public Hearin~ be closed. Discussion was had in regard to said project by Council. Motion was made by Councilman Pate seconded by Councilman Stout that the City proceed with the subject project. Director of Public Works - City Engineer Hansen presented and explained a Report on bids received for said project recommending that said bid be awarded to Granite Construction Company in the amount of $48,860.00 contingent upon receipt of two remaining property owners signatures who indicated that they would sign. Motion was made by Councilman Pate seconded by Councilman Link that the low bid to Granite Construction Company be awarded in the amount of $48,860.00 contingent upon receipt of two remaining property owners as recommended, and that the Mayor be authorized to execute same on behalf of the City. A letter from Clara Mateo Garbagemen's Association was noted in regard to the Santa Clara County Solid Wastes Management Plan. City Administrator Wood recommended that the City invite said Association to make a presentation to Council in regard to same. Council concurred with the City Administrator's recommendation. Cannery spills A letter from the California Regional Quality Control Board was noted in regard to recent cannery spills. Gilroy Fire Dept.Com- mendation Urban Ser- vices Plan --.. Housing & Com. Development Act - Res.#75-42 A letter from Larry Connell commending the Gilroy Fire Depart- ment was noted. The Mayor requested the Fire Chief relay Councils' commendation to his Department personnel. A request from M. & F. Properties was noted for reconsideration to include their property under the City's Urban Services Expansion Plan. Council referred said request to the Planning Commission for considera- tion when updating the entire Plan, same to be considered by the Commis- sion in October. A Report in regard to the County Housing Authority Resolution was noted and discussed to empower the Authority to act as the City's designated Agency, Sec. 8, Title II of the Housing and Development Act. Motion was made by Councilman Stout seconded by Councilman Link and carried that the County Housing Authority be designated to act as the City's Agency for the term of the Agreement. Motion was made by Council- man Pate seconded by Councilman Link that the reading of Resolution No. 75-42 be waived and that it be adopted. RESOLUTION NO. 75-42 A RESOLUTION AUTHORIZING THE SANTA CLARA COUNTY HOUSING AUTHORITY TO ACT AS THE DESIGNATED AGENCY FOR THE CITY OF GILROY TO APPLY FOR AND ADMINISTER SECTION 8 RENTAL HOUSING SUPPLEMENTS PURSUANT TO THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974. 3734 PASSED AND ADOPTED by the City Council this 6th day of October, 1975, by the fallowing vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBER: DeBELL, DUFFIN, LINK, PATE, STOUT and GOODRICH. None CHILDERS. Santa Teresa A letter from Mr. Brian D. Cunningham, Attorney on behalf of Mr. Lanes Tom Kawano, et ux, was noted and further explained by Mr. Cunningham. Said letter requested a six (6) months extension of Section 49 Proviso for a Bowling Alley in the vicinity of First Street and Morey Avenue. Motion was made by Councilman Link seconded by Councilman Stout and carried that a six (6) months extension from October 6, 1975 under Resolution No. 1730 be granted for the proposed Santa Teresa Lanes. ... ~~ Golf & Country A request from the Golf & Country Club for an increase in the Club Operator's percentage of the annual gross revenue was noted. City Admin- istrator Wood recommended that the operator furnish the City with a finan- cial statement including copies of IRS statements for said operation. Council requested that a copy of the present Golf & Country Club Agreement be furnished Council for study of same. Council concurred with the City Administrator's recommendation that the Club furnish the City with said financial statement including IRS statements. Rotary Club A request from Mr. John Hughan for a resolution commemorating the 50th anniversary of the Gilroy Rotary Club was noted. Motion was made by Councilman Stout seconded by Councilman Duffin and carried that the Mayor be authorized to execute a proclamation to commemorate said anniversary of the Rotary Club. Castlewood Park,Unit No. 8 Plan.Com. Report 9-18-75 Plan. Com. Report 10-2-75 P.& R. Com. 9-24-75 Personnel Com. 9-24-75 Mr. John Filice, Attorney representing property owners of Castle- wood Park, Unit No.8 addressed the Council and requested Council reconsi- deration of the Development Agreement stipulations regarding Montebello Drive Extension. Discussion was had on the matter. Motion was made by Councilman DeBell seconded by Councilman Link and carried that said matter be referred to the Planning Commission to determine if the stipu- lations on building development required one (1) year ago are valid today in regard to development Agreements. Director of Public Works-City Engineer Hansen recommended that occupancy of the houses facing Third Street, West- wood Drive, and Hacienda Circle be allowed and that the question of the stipulations pertain to occupancy on Ortega Circle only. Council concur- red with the Director of Public Works-City ~ngineer's recommendation. -. "",",,,.,:U The following informational items were noted with no separate dis- cussion on same. Matter; Letter from Assemblyman Bruce Nestade in re: to SB 886, Obscene Santa Clara Valley Water District in re: to San Felipe Division Project. The Report of the Planning Commission Meeting of September 18, 1975 was noted. Motion was made by Councilman Stout seconded by Council- man Pate and carried that a Public Hearing date of November 3, 1975 be set on the proposal to amend the General Plan Map. . The Report of the Planning Commission Meeting of October 2, 1975 was noted and discussed. - \iI;;".~ Motion was made by Councilman Duffin seconded by Councilman Pate and carried that the recommendation to hire William Spangle & Associates as Consultants for a $6,000.00 fee for the Seismic Safety and Safety Elements be approved as recommended. The Minutes of the Parks and Recreation Commission Meeting of September 24, 1975 were noted. The Report of the Personnel Commission Meeting of September 24, 3735 1975 was noted. Lib.& Cult. The Minutes of the Library and Culture Commission Meeting of September Com. 2, 1975 were noted. 9-2-75 Monthly Reports Disburse- The Report of Disbursements from September 1, 1975 through and includ- ~ ments ing September 30, 1975 was noted and discussed. The Summary of monthly reports of August, 1975 was noted. ~.-.... League Conf. City Administrator Wood noted the League of California Cities annual Delegates request for the City's designation of voting delegates to the Annual Confer- ence. Motion was made by Councilman Pate seconded by Councilman DeBell and carried that Mayor Goodrich and Councilman Duffin respectively be appointed as designated voting delegate and alternate delegate to the Annual League of California Cities Conference at San Francisco. Dutch Elm A Report on Dutch Elm Disease was noted. Disease Audit Council noted receipt of the Annual External Audit Report (1974-1975); Councilman Stout requested tabling discussion on same to the November 3, 1975 Regular Council Meeting in order for Council to have time to review same. Council concurred. Gilroy School An Agreement with Gilroy Unified School District on the Joint use District facilities at the planned new high school site was noted. Motion was made Jt.Use by Councilman Stout seconded by Councilman Pate and carried that the Agree- Facilities ment be approved as presented and the Mayor be authorized to execute same on behalf of the City. - Sidewalk Repair Program Director of Public Works-City Engineer Hansen recommended that a Hearing date be set in regard to Sidewalk Repair Program. Motion was made by Councilman Pate seconded by Councilman Link and carried that November 3, 1975 be set as a hearing date in regard to Sidewalk Repairs as recommended. Hidden Tract 5706 Glen Director of Public Works-City Engineer Hansen presented plans and agreement for Hidden Glen Tract No. 5706 for Council aporoval. Motion was made by Councilman Pate seconded by Councilman Link and carried that the plans and agreement for Hidden Glen Tract 5706 be approved as submitted. Sch.Dist. Director of Public Works-City Engineer Hansen presented and explained Agreement an Agreement with the School District including a revision in regard to the stipulations. Councilman Stout noted that the City should not underwrite future costs for any development. Mr. William K. Henry, Engineer addressed the Council noting that the development fees should be definite as the School District will have to advertise for bonding for this project. Motion was made by Councilman Pate seconded by Councilman Duffin and carried that the Improvement Agreement with the School District as submitted to include the amendment to stipulation No.2 be approved as presented and recommended. Councilman Stout voted IIno" on the motion. ....... - Res.#75-43 Director of Public Works-City Engineer Hansen presented and explained a Report on proposed revised development fees. Discussion was had on the matter. Motion was made by Councilman Duffin seconded by Councilman Pate that the reading of Resolution No. 75-43 be waived and that it be adopted. RESOLUTION NO. 75-43 A RESOLUTION OF THE COUNCIL OF THE CITY OF GILROY ESTABLISHING STANDARDS FOR THE SUBDIVISION OR DEVELOPMENT OF PROPERTY; DEFINING MINIMUM TYPE AND QUALITY OF THE PUBLIC SERVICE FACILITIES REQUIRED. PASSED AND ADOPTED this 6th day of October, 1975, by the following vote: AYES: COUNCIL MEMBERS: DeBELL, DUFFIN, LINK, PATE and GOODRICH. NOES: COUNCIL MEMBER: : STOUT ABSENT: COUNCIL MEMBER: CHILDERS 3736 Castlewood Director of Public Works-City Engineer Hansen recommended acceptance No.8, of Castlewood No.8, Tract 5616 to include remittance of a one (1) Year Tract 5616Maintenance Bond. Motion was made by Councilman Pate seconded by Councilman Duffin and carried that Castlewood No.8, Tract 5616 be aoproved as recom- mended to include remittance of a one (1) year maintenance bond. Smith Howard Property A deferred Improvement Agreement for Smith Howard's property was pre- sented and discussed. Mr. Quay House noted that he appeared before the Appeals Board on behalf of Mr. Smith Howard and received an extension for the unfinish- ed houses in question. He noted that two of the houses will be sold and that they are trying to sell the second of the two (2) occupied houses. The Mayor recommended that Council approve the proposed deferred Improvement Agree- ment. - - Motion was made by Councilman Stout seconded by Councilman Link and carried that the Deferred Improvement Agreement with Smith Howard be approved as submitted. Alley Imp. Director of Public Works-City Engineer Hansen reported on progress Project of the Alley Improvement Project and recommended replacing the waterline between Fifth and Sixth Streets from a 4" to a 611 line estimated cost to be $4,000.00. Motion was made by Councilman Stout seconded by Councilman Pate and carried that the recommendation for replacing the water line between Fifth and Sixth Streets be approved as submitted and that a transfer of funds be allowed for said replacement. Ord.re: Parking The City Attorney presented and explained a proposed Ordinance amend- ing the City Code regarding Parking Time Limits and Angle Parking. Motion was made by Councilman Pate seconded by Councilman Link and carried that the proposed ordinance be introduced and published by title and summary. Arch.& Site The Mayor recommended appointment of the following to the Architec- Control tural and Site Control Committee: Mrs. Edith Edde, Mrs. Vernie Cowardin, Com. rep. Alternate; Mr. Hy Miller; Mr. M. J. Barroza, Alternate. Motion was made by Councilman Stout seconded by Councilman Pate and carried that the appoint- ments be approved as recommended. ..... Industrial City Administrator Wood presented a report and explained the recom- Director mendation of the Review Committee for engaging the services of an Industrial Director. Motion was made by Councilman Stout seconded by Councilman Pate and carried that the Review Committee's recommendation be approved to enter into an Agreement with Mr. Raymond C. BAll as Industrial Director under the terms suggested by the Committee. Bocci Ball Councilman Stout inquired of the progress report of the Bocci B~ll Court Court facilities at Forest Street Park. Director of Parks and Recreation Ayer gave a report on same. Trailers Councilman Stout inquired of the parking of mobile home trailers in residential districts. Director of Public Works-City Engineer Hansen report- ed on same. Adjournment The Mayor noted that the next regular Council Meeting would be ... scheduled for November 3, 1975 due to Council Members attending the League of California Cities Conference on the regular meeting night. Council con- curred. At 11:38 p.m. motion was made by Councilman Duffin seconded by Coun- cilman Link and carried that this meeting adjourn to an Executive Session of the Council at 4:00 p.m. on October 7, 1975. Respectfully submitted, l ~!?w qmJ