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Minutes 1976/11/01 '1f 3850 Roll Call Intro. new Emp 1 oyee Consent Calendar Minutes Salary Merit Step Increases Pub. Hear. re: Hous. & Com. Dev. Act -3rd Yr. appl ie. Basic Wage Scales Lo~s Claim - C. Laing Bellezza Exclusion 76-4 Res. #76-51 Gilroy, California November 1, 1976 The Regular Meeting of the Gilroy City Council was called to order by His Honor Mayor Norman B. Goodrich at 8:00 p.m. Present: Council Members: William E. Childers, Dennis L. DeBell, George T. Duffin, Marion T. Link, John E. Pate, David V. Stout, and Norman B. Goodrich. It was noted that Orval Lee Jones, Police Officer Trainee, was not present in the audience for introduction. Councilman Stout requested removal of Item "B" from the Consent Calendar for discussion. Councilman Link requested removal of Item "P from the Consent Calendar for discussion. Motion was made by Councilman Pate seconded by Councilman Childers that the following items under the Consent Calendar, ex- cluding Items "B" and "F", be adopted by the following Roll Call Vote: Ayes: Council Members: Childers, DeBell, Duffin, Link, Pate, Stout and Goodrich: Approved the Minutes of the October 4, 1976, Regular Council ~.1eet i ng; Approved the following Salary Merit Step Increases for four (4) City Employees: David Bozzo, Firefighter, from Range 32, Step C, $1099 to Step D, $1153; Robert Clark, Police Officer, from Range 32.5, Step B, $1126 to Step C, $1183; John Lara, Police Officer, from Range 32.1 Step A, $1056 to Step B, $1109; and Kabine Mara, Sewage Treatment Plant Supervisor, from Range 34 Step B, $1211 to Step C, $1271 ; Set November 15, 1976, as a Public Hearing date on the Housin~ and Community Development Act of 1974 proposed program for 1977-80 (3rd year applicaion); Approved the recommendation of the Director of Public Works to adopt the Basic Wage Scales with publication to be completed by the County of Santa Clara for $100; and Denied claim of loss of Camille K. Laing. Councilman Stout noted that there was a possible conflict of interest on his part in regard to the "Bellezza Exclusion 76-4 from the City of Gilroy" and noted that he would not take part in the discussion or action on same by Council. Motion was made by Council- man Pate seconded by Councilman DeBell that the reading of Resolution No. 76-51 be waived and that it be adopted. RESOLUTION NO. 76-51 RESOLUTION GIVING NOTICE OF PROPOSED EXCLUSION FROM THE CITY OF -- Budgeted Purchases - ~1ulti -Peril Ins. Bids \. Hous i ng Re- h ab . Pro g . ...""'* Plan. Com. Baldwin resignation -..",..0;4 Taxicab Permit E. Trent 3851 GILROY OF UNINHABITED TERRITORY DESCRIBED AND DESIGNATED AS "BELLEZZA EXCLUSION 76-4 FROM THE CITY OF GILROY" AND PREVIOUSLY ANNEXED AS A PORTION OF "MARCELLA ANNEXATION 70-7 TO THE CITY OF GILROY" AND GIVING NOTICE OF TIME AND PLACE FOR HEARING OF PROTESTS THEREOF. II PASSED AND ADOPTED this 1st day of November, 1976, by the following vote: AYES: COUNCIL MEMBERS: CHILDERS, DeBELL, DUFFIN, LINK, PATE and GOODRICH NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: STOUT Councilman Link inquired about budgeted purchases exceeding $1500 and noted that it may be possible that because of climatic (rain) reasons the City would not be able to purchase the trees required. Purchastng Agent Reinsch explained that the bid quoted from Western Trees Nursery would not be an obligation by the City if the City could not plant said trees due to climatic (rain) reasons; that said order would only be an obligation to the City if said trees were purchased. Motion was made by Councilman Duffin seconded by Councilman Stout and carri ed that the order for sai d tree's be approved if, as and when needed by the City at the reported price as it was explained by the Purchasing Agent. A report on bids for Multi-Peril Insurance for the City of Gilroy was noted. Said bids were further explained by Mr. Don DeVere, consult- ant for the City and vice president of the firm of Mund, McLaurin and Company. He recommended the bid of A. Mason Blodgett & Associates at an anticipated annual expense of $105,997 giving reasons for said recommendation. Motion was made by Councilman Pate seconded by Council- man Duffin and carried that the bid of A. Mason Blodgett & Associates be accepted and that the 1976-77 Budget be amended to allow for said three (3) year proposal (+$53,500). A Report on the City's Comprehensive Housing Rehabilitation Pro- gram under the Housing and Urban Development Grant was noted. Mr. Charles McGowan, consultant, gave a slide presentation of same and further explained the proposed program. Discussion was had by Council on the matter. Maris Maldanowa addressed the Council in regard to the duration of the program and screening of prospective applicants. Mr. Jose Chapa, community worker of the California Rural Legal Assistance, addressed the Council and presented a request for a portion of the grant monies earmarked for rehabilitating existing dwellings to be used for low income community rentals. Council took same under advisement. Motion was made by Councilman Stout seconded by Councilman Link and carried that the City endorse the concept of the proposed program under the intent that same would be on a voluntary basis, and requested that the City Administrator pursue all facets of the venture including the rental proposal of Mr. Chapa. A letter from Mr. Vance Baldwin, Planning Commissioner, giving notice of his resignation from said Commission was noted. Motion was made by Councilman Link seconded by Councilman Pate and carried that Mr. Baldwin's resignation from the Planning Commission be accepted wi th regrets. The Mayor noted receipt of applications for appointment to fill the unexpired term (1/1/79) of Vance Baldwin and further noted that an appointment for same would be made at the next regular Council Meeting of November 15, 1976, to fill the unexpired term. An application for a taxicab owner's permit was noted. Dis- cussion was had on the matter. Motion was made by Councilman Pate seconded by Councilman Link and carried that the application for a taxicab business be approved for issuance of a business license subject to the City Administrator receiving the required documents for presenta- tion to Council for final approval at a later date. It was noted that said approval was also contingent upon the fact that if said business 3852 I nd. Deve 1 op . Director Rehab. Prog. Staffing proved to be not feasible that there would be no recourse from said owner to require the County of Santa Clara to purchase said business. Mr. Trent, present in the audience, agreed to this stipulation. A request of the Gilroy Chamber of Commerce to be placed on the November 15, 1976, Council Agenda to submit a proposal on the Industrial Development Director's function was noted. The Mayor set November 8, 1976, at 8:00 p.m. for the Industrial Director's Council Advisory Committee to meet with the Chamber's committee prior to the November 15, 1976, meeting so that the committee could make a recommendation to Council on the matter. ....... A letter from the County of Santa to staffing the Rehabilitation Program. man Pate seconded by Councilman Link and Santa Clara be notified that the City is staffing said rehabilitation program. Clara was noted in regard Motion was made by Council- carried that the County of in favor of the County ~I".~ Ind. Wastewater A letter from Gilroy Foods in regard to the 1976 Industrial Wastewater Disposal Program was noted. The Mayor complimented the Council Sewer Advisory Committee and Staff for same. A-I Auto Dis- mantl ers Appea 1 Alcoholism Grant A letter of appeal from A-I Auto Dismantlers in regard to a South Chestnut Street site application by the Planning Commission, was noted. Motion was made by Councilman Pate seconded by Council- man Stout and carried that a hearing on said appeal be set for the November 15, 1976, regular Council Meeting. A letter from the Bureau of Alcoholism Services, County of Santa Clara, was noted requesting city support for an Educational Demonstration Grant. County Bingo A copy of the County of Santa Clara's proposed Bingo Ordi- Ordinance nance was noted. Council took no action on same at this time in .. order to determine what the other cities in the County will be doing i n th i s re g a rd. ... Gilroy Foods re: Rte. 152 Plan. Com. 10/7 /76 Pl an. Com. 10/21/76 P & R Com. 10/26/76 Li b. & Cult. Com. 10/5/76 The following informational items were noted with no separate discussion on same. An invitation of Keith Lodge No. 187, F. & A. M. to a Pot Luck Supper, speaker, Captain Roy Hanna, Salinas City Police De- partment; South Valley Refuse Disposal, Inc. in regard to a future meeting with Council on rates; and Report of the County Animal Control Division. A letter from Gilroy Foods was noted in appreciation of coopera- tive action in regard to traffic safety efforts along Route 152, in the vicinity of tne dehydration plants. The Report of the October 7, 1976, Planning Commission Meeting was noted. - The Minutes of the October 21, 1976, Planning Commission Meeting were noted. ... The Minutes of the Parks and Recreation Commission meeting of October 26, 1976, were noted. City Administrator Wood noted an outstanding job from the Gilroy Jaycees at Christmas Hill Park and the Church of Jesus Christ of Latter Day Saints at Las Animas Park. The Minutes of the Library and Culture Commission meeting of October 5, 1976, were noted. Personnel Commission 10/21/76 Kludt Grievance ~.~ Monthly Reports Di sbursements Pipe Purchase Audit re: Accounting System Las Animas Fire S tn . Grant ..,'. applics. Las Animas Fi re Stn. Exec.Session Murray Manor & Hidden Glen Sub. Alarm Systems Work I 'j 3853 The Report of the October 21, 1976, Personnel Commission meeting was noted. Discussion was had on the grievance matter of Police Officer Donald Kludt in regard to his badge number. William McIntosh, Chairman of the Personnel Commission, addressed the Council and explained the Commission's action in regard to said matter. Motion was made by Councilman Pate seconded by Councilman Link and carried that said matter be referred to the City Administrator to see if same could be solved at Staff level and continued same to the December 6, 1976, Regular Council Meeting if further action by Council is requi red. The Summary of monthly reports of September 1976 was noted. The Report of Disbursements from October 1, 1976, through October 31, 1976, was noted and discussed. A request for approval to purchase pipe for disaster emergencies was noted and discussed. Motion was made by Councilman Pate seconded by Councilman Link and carried that the purchase of requested pipe for disaster emergencies be approved. A letter from Arthur Young and Company recommending improvement to the City's accounting system was noted and further explained by the City Administrator. The Mayor tabled review of the Las Animas Fire Station Plans to be presented by Architect, Mr. John Hughan. Director of Public Works-City Engineer Hansen presented and explained a Status Report on public works grant applications. Mr. John Hughan, architect, presented and reviewed the Las Animas Fire Station plans. The Mayor noted the request for an Executive Session following the regular meeting. Director of Public Works-City Engineer Hansen presented plans and specifications for Murray Manor and Hidden Glen Subdivisions recommending approval of same and authorizing the Mayor to execute the Final Maps. Motion was made by Councilman Pate seconded by Councilman Link and carried that the plans and specs for Murray Manoriand Hidden Glen Subdivisions be approved and that the Mayor be authorized to execute the final maps for same. Mr. John Hughan addressed the Council in regard to the Tenth Street barrier between the subdivision and the School District site. Staff noted that the subdividers have made a committment that they will line up same with the school barrier. Councilman Stout requested that further request~ for subdivision map approval include a vicinity map with said request. Director of Public Works-City Engineer recommended acceptance of the Alarm Systems Work subject to providing a maintenance bond for the appropriate period. Motion was made by Councilman Pate seconded by Councilman Stout and carried that the Alarm Systems Work be accepted subject to the Maintenance Bond stipulation recommended. 3854 S.P. Trans. Agreement 76-77 Paving Proj ect Trash Recep- tical Agree. (S.C.Co.) Director of Public Works-City Engineer Hansen reported on a Southern Pacific Transportation agreement on the new parking lot. It was noted that the City will pay for the cost of property taxes on the land that the City will be using as a parking lot and, in turn, the Southern Pacific Transportation Company will allow the City to use same for said parking lot. Director of Public Works-City Engineer Hansen requested acceptance of the 1976-1977 Street Paving Project. Motion was made by Councilman Link seconded by Councilman Childers and carried that the 1976-77 Street Paving Project be approved as recommended. Director of Public Works-City Engineer Hansen presented a Report on a Trash Receptical Agreement for the County Transit District Bus Stops. Motion was made by Councilman Stout seconded by Council- man Pate and carried that the agreement with the County Transit District for trash recepticals at their bus stops be approved. Tract 5361 Director of Public Works-City Engineer Hansen presented a Sunrise Park Report recommending deferring acceptance of the improvements for Tract 5361, IISunrise Parkll until all stipulations of the agreement are complied with. Mr. Richard Scagliotti, developer, addressed the Council re- questing acceptance of said improvements at this time prior to com- pletion of the fence; that same be installed within one (1) year to allow for completion of construction on all of the lots; that if the subdivision is not completed in one (1) year the fence will be installed at that time. He further noted that the utility boxes are not set to grade at this time because they will have to be removed when the water meters are set and at that time the utility boxes will be set to grade. Discussion was had in regard to co~pletion of the required fenci ng. Mr. Scagliotti further requested that the City allow comple- tion of said fencing during construction of Lot No.2. Motion was made by Councilman Stout seconded by Councilman Duffin and carried that the request for acceptance of the improve- ments in Sunrise Park Subdivision be denied as recommended by the Director of Public Works-City Engineer until the stipulations as outlined in the Director of Public Works' memo are satisfactorily completed. Gasoline Tank Director of Public Works-City Engineer Hansen requested approval to purchase a 12,000 gallon gasoline tank at $3,530, noting that the 76-77 Budget provides for a 10,000 gallon tank at $3,000. Motion was made by Councilman Stout seconded by Councilman Pate and carried that authorization be given to purchase the 12,000 gallon tank and authorization be given to amend the 1976-77 budget in the amount of $530 to provide for said purchase. Sewer Adv. Com. Meet. Ci ty Ha 11 Councilman Stout inquired about the status with the City of Morgan Hill in regard to the Sewer Advisory Committee meetings. Council set a Council Advisory Sewer Committee meeting for November 4, 1976, at 3:00 p.m. prior to meeting with Morgan Hill. The Mayor requested Council action for the City Administrator to proceed with a plan for construction of a new City Hall. Motion was made by Councilman Stout seconded by Councilman Pate and carried that the City Administrator be authorized to pro- ceed with the preliminary plans for construction of a new City Hall. Councilman Childers voted IInoll on the motion. Solid Waste Councilman Pate noted that the County of Santa Clara had re- Plan Addendum quested that the Council act upon the addendum to the Solid Waste Plan. Councilman Stout noted that he was not in favor of the City getting into solid waste with the County. He further noted that he was not familiar with the proposed amendment to said plan; that he has not been properly notified of their meetings. Council took no action on the matter. .. - ... ...... ... ... County Trans it District San Felipe Suit Fed. Grant Applics. Inter-Ci ty Council Meeting Adjournment 3855 ; Councilman DeBell.apologized for any embarassment of recent actions incurred by members of his family. City Administrator Wood requested that Council return their copies of a recent attitude survey of the County Transit District. City Administrator Wood reported that the Judge in the San Felipe suit due to personal reasons has postponed said suit to November 22-24, 1976, and then to early January 1977 if additional time is required. City Administrator Wood commented on the outstanding job that the Director of Public Works has done in regard to preparing applications for proposed Federal grants. The Mayor noted the Inter-City Council meeting on November 4, 1976, at the Sakura Gardens Restaurant in Mountain View. Council did not wish reservations for same. At 11:45 p.m., the Mayor adjourned the meeting to an Executive Session. At 12:35 a.m., November 2, 1976, the Mayor reconvened the meeting and adjourned to the regular meeting on November 15, 1976. Respectfully submitted, J<iil(/ .:.~ ~ / City Cler - 1,/-' (y~i