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Minutes 1983/05/02 4870 Roll Call Consent Calendar Minutes May 2, 1983 Gilroy, California The Regular Meeting of the Gilroy City Council was called to order by His Honor Mayor Nor~an B. Goodrich at 8:02 p.m. Present: Council Members: Sharon A. Albert, Roberta H. Hughan, Marion T. Link, Robert E. Taylor, Pete Valdez, Jr. and Norman B. Good- rich. Absent: Council Member: Donald F. Gage. The Mayor requested that Item "B" be removed from the Consent Calendar ((Recommendation to Approve a Contract Change Order for the Las Animas Technology Park). Motion was made by Councilman Link seconded by Councilwoman Hughan that the following items under the Consent Calendar, excluding Item "B", be approved by the fOllowing Roll Call Vote: Ayes: Council Members: Albert, Hughan, Link, Taylor, Valdez and Goodrich. Absent: Council Member: Gage. 1983; Approved the Minutes of the Reaular Council Meeting of Aoril 18, Approved the Minutes of the Adjourned Regular Council Meeting of April 22, 1983; Res. #83-41 re: Adopted Resolution No. 83-41 honoring Fred O. Wood, upon his F.Wood's retirement. Ret i rement RESOLUTION NO. 83-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY HONORING AND COMMENDING SERVICES OF FRED O. HOOD, CITY AD~lINISTRATOR AND DIRECTOR OF FINANCE, UPON HIS RETIREMENT. PASSED AND ADOPTED this 2nd day of May, 1983, by the following vote: Bids - P / 1I Truck "",... I... P.D. Computer System Bids re: Custodial Service - Pub.Hear. re: Rezon i n g- R. Barbaglia ,....... - ...... 4871 AYES : NOES: ABSENT: COUNCIL MEMBERS: ALBERT, HUGHAN, LINK, TAYLOR, VALDEZ and GOODRICH COUNCIL MEMBERS: NONE COUNCIL MEMBERS: GAGE City Administrator Protempore Reinsch Dresented a report of bids received for one (1) conventional pickup truck recommending award of same to South County Chrysler in the amount of $7,981.23. Motion was made by Councilman Link seconded by Councilman Valdez and carried that the bid of South County Chrysler in the amount of $7,981.31 be awarded for one (1) conventional pickup truck as recommended. City AdministratorProtempore Reinsch presented a report on bids received for the Police Department computer system and recommended awarding same to Advanced Communications International (ACI) in the amount of $9,778.83. Motion was made by Councilman Taylor seconded by Councilwoman Hughan and carried that the bid of Advanced Communications International (ACI) in the amount of $9,778.83 be awarded for the Police Department computer system as recommended. . City Administrator Protempore Reinsch presented a renort of bids received for the annual City Hall Custodial Services and recommended awarding same for the 1983-84 fiscal year to the Cleaning Company in the amount of $18,300.00. Motion was made by Councilwoman Hughan seconded by Councilman Link and carried that the bid of The Cleaning Company in the amount of $18,300.00 be awarded for the. 1983-84 fiscal year City Hall custodial services, as recommended. The Mayor stated that it was the time and place scheduled for a Public Hearing on a rezoning request of Randy Barbaglia, applicant, from R2 (Two-Family) District to R3 (Low-Density Multinle-Family) District on approximately 1.57 acres located north of Royal Way, east of Filbro Drive andw.est of Imperial Drive. Planning Director Dorn n.resented and exolained.the Staff Report. The Mayor asked if there was anyone present in the audience wishing to speak on the matter. Mr. Randy Bo,rbagliaa 797 Eschenbura Drive, apolicant addressed the Council and further explained his rezoning request. The Mayor asked if there was anyone present in the audience wishing to speak on the matter. There \'/as no further comment from anyone in the audience. Motion was made by Councilman Link seconded by Councilman Taylor and carried that the Public Hearing be closed. Motion was made by Councilman Link seconded by Councilman Taylor that a proposed ordinance be introduced rezoning the property, that the reading be waived and that it be published by title and summary. Discussion was had on the motion. City Administrator Protempore Reinsch reported that Councilman Gage was ill and expressed his concern from the neighbors who purchased their homes in the area prior to the rezoning request. Further discussion was had by Council on the rezoning proposal. Planning Director Dorn explained that both densities would meet the General Plan; that the rezoning would move the R3 density closer to the existing homes. The motion failed by the following Roll Call Vote: Ayes: Council Members: Link, Taylor and Valdez. Noes: Council Members: Albert, Hughan and Goodrich. Absent: Council Member: Gage. It was noted that this matter would be reagendized for the .next re9ular ,Council Meeting of May 16, 1983, in anticipation of a full Couricil present. The Mayor asked if there was anyone presen~ in the audience wishing to speak on any matter not on the agenda. 4872 Fire Dept. Muster Packard Dev. Agree. Softba 11 Complex- Ga vil an Silacci Enterprises re: Ind. Bonds Plan. Com. Report 4/21/83 Mr. Norman Allen, 985 Blake Court, addressed the Council representing the Gilroy Volunteer Fire Department, requesting two (2) Council volunteers for judges in their 3rd Annual Muster Event, May 21, 1983, at San Juan Bautista. The Mayor noted that he wqulo refer Council representatives ina few days. ','.' Mr. Allen thanked the Council for their past support of the Volunteer Fire Department. A request ofjune and Harold J. Packard was noted for a reduc- tion in the development fees required for development of their property .~ located on Mesa Road and Dawn ',~ay. ......) Director of Public Works-City Engineer Hansen oresented and further explained a Staff Reoort regarding same. Mr. Harold Packard, Cupertino, addressed the Council further explaining his request. Mr. Tillman, 755 Lisa Court, addressed the Council, president of AGC Corp. that installed the road (Dawn Way to Mesa Road) noting that Mr. Packard and other land owners were requested to enter into an agreement for construction of street improvements prior to construc- tion. He noted that in order to develop his property at the end of Dawn Way, his corporation was required to construct the entire street (Dawn Way) to Mesa Road with the understanding that they would receive reimbursement for a portion of said street when the other prooerties were developed. Mr. Gary Wojahn, 695 Dawn Way, addressed the Council suggesting a proposal to solve the problem: take the front-footage of the red triangle (Packard Property) and split in half the water, sewer, fire hydrant, curb & gutter an'd pavement fees; fees to be paid upon develop- ment of the property '(half to be paid by rIojahn and half to be paicj by Packard) . ~ Director of Public Works-City Engineer Hansen noted that the compromise presented in the Staff Report reached with Packard woulq be more favorable than what is being proposed by Mr. Wojahn at this time. """'" The Mayor referred the matter to Staff to attempt to present a proposal that would be agreeable with all parties concerned for presen- tation to Council at their next regular meeting. City Administrator Protempore Reinsch removed a report of Gavilan College regarding the Softball Complex from the Agenda. City Administrator Protempore Reinsch removed a request from Silacci Enterprises from the Agenda regarding an increase to their Industrial Development Bonds. The fOllowing informational items were noted with no separate discussion on same: Tatro Development, Inc. inanpreciation to Staff; and Cost Revenue Analysis of the County's Urban Development Policy. ~ l I . :1 The Report of the Planninq Commission Meetinq of April 21, 1983, '.. was noted. Councilwoman Albert inquired of the Planning Commission action regarding Orchard Supoly proposal of the decorative front not meeting the standards of the Tenth Street Policy. Planning Director Dorn noted that the final drawings submitted by Orchard Supply addressed most of the concerns of the Tenth Street Policy, but not all of them. He further noted that they were approved by the Architectural and Site Committee and the Planning Commission but the overall design of the building does not conform with the Tenth Street Policy. "". '-' P & R Com. 4/19/83 Master Plan Las Ani mas Pk. Add'n --- Part.,. Ti me I ! l~age Scale ...... Sa 1 a ry In c. Purch. Agt. Fiscal Impact Analysis Program !"'- Underground Fuel Storage Permit ...... 4873 Discussion was had by Council in regard to the oarking layout for Orchard Supply and poss i bil ity of 'requi red changes to conform to future 1 ayout of Tenth Street. . Motion was made by Councilwoman Hughan seconded by Councilwoman Albert and not carried by the following Roll Call Vote that Orchard Supply's design layout of the parking configuration, approved by the Plan- ning Commission, be reviewed by Council: Ayes: Council Members: Albert, Hughan and Goodrich. Noes: Council Members: Link, Taylor and Valdez. Absent: Council Member: Gage. Discussion was had in regard to the requirements of appealing actions of the Planning Commission. The City Attorney noted that if Coun- cil wished to appeal the decision of the Planning Commission, same should be acted upon at this time, noting that this is the first time Council has reviewed the Planning Commission action of their April 21, 1983, meeting. Motion was made by Councilman Valdez seconded by Councilwoman Hughan and carried that the matter of reviewing the Orchard S!,JJ>J?Jy parking layout be continued to the May 16, 1983, regular Council Meeting. Councilman Taylor voted "no" on the motion. The Minutes of the Parks and Recreation Commission Meeting of April 19, 1983, were noted. The Minutes of the Senior Citizens' Advisory Council Meeting of March 1983, were noted. Parks & Recreation Director Ayer presented and explained a Master Plan and cost estimates for Las Animas Park Addition. Motion was made by Councilwoman Huqhan seconded by Councilwoman Albert and carried that the Master Plan and cost estimates for Las Animas Park Addition be approved as presented. The Part-time Wage Scale report was referred to Staff as recommended by City Administrator Protempore Reinsch. City Administrator Protempore Reinsch presented a request to pay the Purchasing Agent an additional $200 per month for additional Finance Deoart- ment responsibilities. Motion was made by Councilman Link seconded by Councilman Valdez and carried that the Purchasing Agent be paid an additional $200 per month for May and June 1983 for additional Finance Department responsibilities as recommended. Planning Director Dorn presented a Report on establishment of a Fiscal Impact Analysis Program for Gilroy and further explained same. City Administrator Protempore Reinsch recommended that Staff pro- ceed with investigation of this proqram. Council authorized the Planning Director to obtain additional infor- mation for Council review of same at the Budget Study Sessions. A request of South County Chrysl er - Plymouth Deal ershi n was noted for a permit to install two (2) underground fuel stora~e tanks. Fire Captain Lawrence further explained same, recommendinq that Council accept the guidelines approved by the Petroleum Products' Committee as a proposed amendment to the proposed Hazardous Materials Ordinance to allow this installation prior to adoption of said Hazardous Materials Ordinance. Motion was made by Councilman Link seconded by Councilman Valdez and carried that the installation of the requested permit of South County Chrysler-Plymouth Dealership be annroved subject to conformance with the guidelines presented. City Administrator Prote~pore Reinsch note~ that future underqround fuel storage tank applications receive~ would be placed under the Consent Calendar portion of the agenda nnd could be removed for additional discus- sion if Council desires. -" 4874 Jt. Powers Sewer Com. Xmas Hi 11 Pk. Improvements Council Public Safety Adv. Commi ttee S.C. Co. Selections Com. Meet. Executive Session Adjournment .. . Director of PubJic Work~-City Engineer Maosen presented and explained recommendations of the Joint Powers Sewer Advisory Commit- tee for approval of budget amendments. Motion was made by Councilman Link seconded by Councilman Valdez and carried that the. budget amendment oresented.and recommended by the.Joint Powers Sewer Advisory Committee be approved. Councilwoman Hughan commended the Director of Public Works- City Engineer for his efforts in attempting to obtain EPA funds. A reoort and recommendation regarding plans and specifications for the improvement of Christmas Hill Park Frontage were noted and further explained by Director of Public Works-City Engineer Hansen. Motion was made by Councilwoman Hughan seconded by Councilman Valdez and carried that Staff be authorized to proceed with advertising for bids and budget amendments required for improvement of Christmas Hill Park Frontage as presented. It was noted Garlic Festival Funrls to be $7,400.00 rather than $7,500 listed in the memorandum. The following informational items were noted with no separate discussion on same: Summary of Monthly Reports of March 1983; and Report on assignments to City Staff. Councilwoman Hughan inquired of the progress of the Council Advisory Public Safety Committee. Chairman Taylor reported that said Committee has not completed their study. City Administrator Protempore Reinsch reported on a notice re- ceived of a special meeting of the City Selection Committee of Santa Cl ara County schedul ed for May 5, 1983. Councilwoman Hughan, representative, reported no action required by Council. She further exolained that the City Selection Committee is composed of Mayors or their representatives; this Committee has approxi- mately five (5) apoointments that they make of those people who reore- sent the cities of Santa Clara County to some other agency. She fur- ther noted that this Committee aopointed her to represent the cities of Santa Clara County on the Bay Area Air~uality Management Board and usually the City.Selection Officers .are the same members as Inter- governmental Council members. The Mayor announced a Council Executi ve Sessi on regardi nq Per- sonnel matters, specifically, for selection of a City Administrator, scheduled for Saturday, May 7, 1983, at 1:00 o.m. in the Council Cham- bers. At 9:56 p.m., the Mayor adjourned the meeting. Respectfully submitted,