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Minutes 1993/05/24 Posting Agenda Roll Call Consent Calendar Ord.93-10 MOU-POA Minutes Budget Invocation < . )'~ ~, .>..5 Regular Meeting May 24, 1993 Gilroy, California The Mayor led the Pledge of Allegiance to the Flag. The City Clerk noted that the Agenda had been posted on May 20, 1993 at 9:12 a.m. Present: Councilmembers: Mike Gilroy, Leonard A. Hale, Sara C. Nelson, Suel1en C. Rowlison and Donald F. Gage; Absent: Councilmembers: Paul V. Kloecker and Pete Valdez, Jr. Motion was made by Councilman Gilroy, seconded by Council- Councilman Hale that the following items under the Consent Calendar be approved, by the following Roll Call Vote: (removing Item B for separate discussion requested by Councilman Hale.); (Councilmembers: Kloecker and Valdez entered and took their seats at the Council table.); (Councilman Valdez noted a correction on Page 4 of the Minutes of the May 17, 1993 Regular Council Meeting as noted under Item D.) Ayes: Councilmembers: Mike Gilroy, Leonard A. Hale, Paul V. Kloecker, Sara C. Nelson, Suellen C. Row1ison, Pete Valdez, Jr. and Donald F. Gage: Adopted Ordinance No. 93-10 amending PERS contract to provide One Year Final Compensation for Local Fire Members only, including extension of funding period to the year 2011, and two additional service credits for Local Miscellaneous Members only; ORDINANCE NO. 93 - 10 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GILROY AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF GILROY AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. PASSED AND ADOPTED this 24th day of May, 1993, by the following vote: AYES: COUNCILMEMBERS: GILROY, HALE, KLOECKER, NELSON, ROWLISON, VALDEZ and GAGE None None; NOES: ABSENT: COUNCILMEMBERS: COUNCILMEMBERS: Approved Memorandum of Understanding (MOU) of the Gilroy Police Officers' Association, Inc. as recommended; and Approved the Minutes of the Gilroy City Council Meeting of May 17, 1993 as corrected by Councilman Valdez: Page 4, "Council- man Valdez requested information on the backlog of in-fill category, etc." Councilman Valdez asked for information on the backlog to be brought up to speed as far as the numbers, projec- tions on that; also information be brought back for discussion on the in-fill and the RDO exemption projects. Discussed recommendation to approve Budget Amendments/ Transfers. City Administrator Baksa explained the recommendation for amendment in the amount of $35,000. for Legal Fees-Liability Insurance Fund. Motion was made by Councilman Valdez seconded by Councilman Hale that the recommendation to approve Budget Amendments/Trans- fers under Consent Calendar Item "B" be approved by the following Roll Call Vote: Ayes: Councilmembers: Gilroy, Hale, Kloecker, Nelson, Rowlison, Valdez and Gage. Pastor Kevin Wilson, Gilroy Bible Church, gave the Invocation. The Mayor deviated from the regular agenda in order to accommodate interested persons in the audience. ~ . - I .~) . ~ ~.J _J... f4.! Solid Waste Bids re: Resurfacing Projects Bid re: Uvas Creek Park Arch. ADA Transi- tion Plan Purchasing Manual Ms. Margaret Rands, County of Santa Clara Solid Waste Program Manager, addressed the Council and explained and answered Council questions regarding Solid Waste Planning Fee increases. At 7:41 p.m. Human Resource Director Valenzuela gave the Human Resource Department Report explaining the City's Liability and workers Compensation Claims. At 8:12 p.m. the Mayor reconvened the meeting. City Administrator Baksa presented a recommendation on bids received for resurfacing tennis court at Las Animas Park and basketball court at San Ysidro Park. Motion was made by Councilman Kloecker seconded by Council- man Hale and carried that the bid of The Owsley Company in the amount of $7,086.00 be awarded as recommended for resurfacing the tennis court at Las Animas Park and the basketball court at San Ysidro Park. City Administrator Baksa presented and explained a recommendation on bids received for additional architectural services for Uvas Creek Park Preserve further explained by Park Supervisor Headley. Motion was made by Councilman Kloecker seconded by Council- man Valdez and carried that the bid of Beals Landscape Architec- ture in the amount of $54,935.00 be awarded as recommended for additional architectural services for Uvas Creek Park Preserve. City Administrator Baksa presented and explained the Americans with Disabilities Act Transition Plan further explained by Planning Director Dorn. City Administrator Baksa suggested the Work Plan be addressed by the Handicap Appeals Board to explain reasons for their suggested priorities. Discussion was had on the matter. At 9:00 p.m. the Mayor declared a 5 minute recess in order to change Channel 34 tape and reconvened the meeting at 9:05 p.m. Motion was made by Councilwoman Rowlison seconded by Councilman Kloecker to approve the ADA Transition Plan as presented. Councilwoman Nelson added a friendly amendment agreed upon by the original motion maker and second that the plan be approved with the understanding that the City will keep abreast of court cases and future legislation so that these projects will not go beyond the scope of the ADA requirements. Councilwoman Nelson added an additional amendment to the motion agreed upon by the original motion maker and second that a work Plan will be prepared by the Handicap Appeals Board for review by Council annually. Motion with the two amendments carried. Councilmem- bers Gilroy and Nelson voted "no" on the motion. City Administrator Baksa presented the City of Gilroy Purchasing Manual noting changes in the recycling statement and minority businesses, further explaining same. Discussion was had by Council on the matter. Finance Director Shaw answered questions of Council regarding the Manual. Motion was made by Councilwoman Rowlison seconded by Coun- cilman Kloecker and carried that the City of Gilroy Purchasing Manual be approved with modifications, specifically on Page 7 to remove the word "developing" in the first paragraph regarding minority businesses. City Administrator Baksa noted that the 10% issue that City'S purchasing requirements for paper products be satisfied with recycled products would require an ordinance amendment for approval at a future meeting. It was also discussed to require centralized purchasing for bulk orders as a cost effective measure and possible purchases with the County. City Administrator Baksa noted that future Finance Depart- mental reports will include purchase orders issued under the lO% RD 92-04 Moen Const. Plan. Com. F.Huerta P.& R.Com. 4-20-93 Gang Task Force RDO ~ . "" . ';~ , ,j paper products requirement for Council review at that time. A request of Moen Construction re: Residential Development, Application RD 92-04 and Staff Report and recommendation were noted further explained by Planning Director Dorn. Motion was made by Councilman Kloecker seconded by Council- woman Nelson and carried that the request of Moen Construction re: Residential Development, Application RD 92-04 be approved as recommended. A letter of resignation from Fernando Huerta, Planning Commissioner, was noted and accepted with regret. Council set June 28, 1993 at 5:00 p.m. to receive letter applications for the unexpired term (1-1-94) and requested current applications on file for Planning Commission appointments be contacted to determine if they are interested in the new appointment. The following informational items were noted with no separate discussion on same: Correspondence re: 1993 State Budget: League of California Cities Red Ink Alert publication, May 14, 1993, #11; Customer Service: Inter-Office Memorandum of Appreciation to Police Officers Bozzo and Renvil1e; and California Trade and Commerce Agency In Appreciation of GDDC Main Street Programs Participation. The Minutes of the Parks & Recreation Commission Meeting of April 20, 1993 were noted. The Minutes of the Senior Advisory Board Meeting of April 19, 1993 were noted. The Minutes of the Library & Culture Commission Meeting of May 11, 1993 were noted. The Minutes of the Gang Task Force Meeting of May 12, 1993 were noted. City Administrator Baksa distributed documentation Council requested concerning the RDO process. He requested the alloca- tion worksheets be returned by June 1 if Council desires Staff to calculate same in time for the June 7 Public Hearing. He noted that the fill-in and set-aside issues would be considered by Council prior to an RDO Allotment. Discussion was had regarding the sound walls on Santa Teresa between First Street and Gavilan College. Planning Director Dorn noted that the General Plan requires the City to define alternatives and give options to the developers. Discussion was had regarding the infrastructure not constructed by Moen Construction; infrastructure installed prior to Moen project. City Administrator Baksa distributed a San Jose Mercury Newspaper article regarding the City of San Jose proposed reduction in employees. The City Attorney noted and explained a report on Public Record Act request to the City of Gilroy for information on police officers by the Gilroy Dispatch. She suggested the Mayor and/or City Administrator meet with the Editor of the Dispatch to attempt to determine their motives in requesting this information and if the information received is sufficient. t;;}l,l Adjrnmt. The City Attorney noted that she would be on vacation and not be at the June 7, 1993 regular Council Meeting. The Mayor noted that the City Clerk would send Council copies of the Minutes of the Interim Governing Board of the Santa Clara County Open Space Authority. He noted Supervisor Honda has requested nominations for the Citizens' Advisory Committee Open Space Authority and distributed forms to Council, noting that they need to be returned to him by June 7, 1993. The Mayor noted the South County Regional wastewater Authority Meeting 5-25-93 at the Wastewater Treatment Plant - 7:30 a.m. Councilwoman Nelson noted that an interested party had gone to the Wastewater Treatment Plant facilities to view same between the hours of 1:30 to 1:45 p.m. finding no one in attendance. It was noted that persons seeking assistance at that location should contact Ai Slechta, O.M.I. for an appointment. Councilwoman Rowlison noted a meeting June 11, 1993,sponsored by Bay Visions & Regional Wastewater Quality Board; City's Resource Management Coordinator to attend same. Discussed proposed School Liaison Meeting scheduled for June 3, 1993. (Subsequently scheduled for June 2, 1993.) The Mayor noted the following meetings: Gilroy City Council Study Sessions re: City's 1993-1994 Annual Budget: May 25, and if necessary, May 26 and 27, 1993, at 7:30 p.m., Council Chambers, City Hall, 7351 Rosanna Street, Gilroy, CA 95020. To be televised; Gilroy City Council Study Session, June 14, 1993 - 7:00 p.m., Gilroy Senior Center, 7371 Hanna Street, Gilroy, CA 95020, re: Strategic Planning. City Administrator Baksa explained a brief overlay of the proposed Budget Study Session of May 25, 1993. At 10:28 p.m. the Mayor adjourned the meeting. Respectfully submitted, / "1 p /' \ //> .0 j aotum1.l/~ Ci ty Clerk / // .~~l /' .... ./-.... i /j / C~. !.(/t-JL4~'U/