Minutes 2014/03/17City of Gilroy
City Council Meeting Minutes
March 17, 2014
I. OPENING
A. Call to Order
Mayor Gage called the meeting to order at 6:00 p.m.
The pledge of allegiance was led by Council Member Tucker.
The Invocation was given by Pastor Malcolm MacPhail of New Hope Community
Church.
City Clerk Shawna Freels announced that the agenda had been posted on March 12,
2014 at 11:45 a.m.
Roll Call
Present: Council Member Terri Aulman; Council Member Dion Bracco; Council
Member Peter Leroe- Munoz; Council Member Cat Tucker; Mayor Pro Tempore
Perry Woodward; Mayor Don Gage
Absent: Council Member Peter Arellano
B. Orders of the Day
There were no agenda changes.
C. Introductions
Community Development Director Abrams introduced Kelsey Hyde newly appointed
Planning Technician.
II. CEREMONIAL ITEMS
A. Proclamations, Awards and Presentations
There were none.
III. PRESENTATIONS TO COUNCIL
A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA, BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY
COUNCIL
There were no public comments.
B. Presentation by Santa Clara County District Attorney Jeff Rosen
The presentation was given by Mr. Rosen.
Council Member Peter Arellano joined the meeting at 06:13 p.m.
C. Presentation on Light Emitting Diode (LED) Lighting
The presentation was introduced by City Engineer Smelser and further presented by
Transportation Engineer Servin.
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IV. REPORTS OF COUNCIL MEMBERS
Council Member Bracco reported that the gang task force golf tournament would be
held May 9th.
Council Member Leroe -Munoz spoke on the Cities Association endorsement of AB
1449.
Council Member Aulman spoke on her recent ride along with the Police Department,
and then announced the Gilroy Sister Cities Association fundraising dinner on April 26th
at Old City Hall.
Mayor Pro Tempore Woodward explained that the new General Manager of VTA had
toured the city and had met with him and staff. He then explained that the City Attorney
recruitment subcommittee had met and developed a work plan for the recruitment, and
concluded by explaining that he had worked with the City Administrator to address
recent concerns raised by the Eagle Ridge Home Owners Association.
Mayor Gage explained that the EDC was focusing on the outcome of their annual
retreat and went on to share the Downtown Business Association planning for all of their
summer events. He then spoke on the Cal Ran ID committee and the move of finger
printing services, and explained that the VTA Expressway meeting was up- coming. He
concluded by explaining that the URM Task Force was meeting twice per month and
had several buildings at 90% completion.
V. FUTURE COUNCIL INITIATED AGENDA ITEMS
Mayor Pro Tempore Woodward spoke on the public comment material provided in the
Council's packet suggesting that the Council agendize an item to establish a page limit
along with the Council's 3 minute public comment limit.
The council agreed to agendize the item.
Council Member Aulman spoke on concerns expressed by members of the public
regarding the decision to hire an in house City Attorney explaining that members of the
public had not been provided with enough information to provide their input on the
decision. She then asked that the Council agendize updating the 2011 report on the
costs for City Attorney services.
A consensus was not met by Council to agendize the item.
VI. CONSENT CALENDAR
A. Minutes of the February 24, 2014 Regular Meeting
B. Proclamation Naming March 10th -14th, 2014 as Science Fair Week
C. Appointment of One Member to an Unexpired Seat on the Public Art
Committee With a Term Ending 12/31/2017
D. Claim of Deborah Griffith (the City Administrator Recommends a "yes" vote under
the Consent Calendar shall constitute the denial of the claim)
E. Transfer of $277.88 of Interest Income for FY 2012 -2013 From the Vase
Endowment Trust Account to the Museum Trust and Agency Account
Motion on the Consent Calendar
Motion: to Approve Items A, B, C, D and E
Moved by Mayor Pro Tempore Perry Woodward, seconded by Council Member
Peter Leroe- Munoz.
Vote: Motion carried 7 -0.
City Council Meeting Minutes
3/17/2014
Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council
Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat
Tucker; Mayor Pro Tempore Perry Woodward; Mayor Don Gage
VII. BIDS AND PROPOSALS
A. Award a Bid to Premier Builders Inc. for the Paseo Improvements Project
Located at 7453 Monterey Street in the Total Amount of $160,147.00 (Project
No. 14 -PW -211)
The staff report was presented by City Engineer /Public Works Director Smelser.
There were no public comments.
Mayor Pro Tempore Woodward announced that he would be recusing from voting on
the item as he owned property within 500 feet of the subject site.
Motion on Item VII.A.
Motion: to Award Bid to Premier Builders Inc. in the Total Amount of
$160,147.00 for the Paseo Improvements Project (Project No. 14 -PW -211)
Moved by Council Member Peter Leroe- Munoz, seconded by Council Member Cat
Tucker.
Vote: Motion carried 6- 0 -0 -1.
Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council
Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat
Tucker; Mayor Don Gage
Abstain: Mayor Pro Tempore Perry Woodward
B. Approval of 4 -Year Lease and Maintenance Agreements with Sharp Business
Systems, Inc. for 46 Multifunction Printers in the Amount of $507,840.00
There were no public comments.
Motion on Item VII.B.
Motion: to Approve Lease and Maintenance Agreements with
Sharp Business Systems, Inc. in the Amount of $507,840.00 for a 4 -year Term
Moved by Council Member Cat Tucker, seconded by Council Member Peter
Arellano.
Vote: Motion carried 7 -0.
Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council
Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat
Tucker; Mayor Pro Tempore Perry Woodward; Mayor Don Gage
VIII. PUBLIC HEARINGS
A. Public Hearing to Establish a List of Properties Subject to the Weed
Abatement Program and Adoption of a Resolution Ordering the Fire Chief to
Abate the Nuisance Arising Out of Weeds Growing and Refuse Accumulating
Upon Property in the City of Gilroy Pursuant to Section 12.51 of the Gilroy
Code
The staff report was presented by Fire Marshal Bretschneider.
The public hearing was opened, there being no comments, the public hearing was then
closed.
Motion on Item VIII.A.
Motion: Motion to Adopt Resolution 2014 -12 of the City Council of the City of
Gilroy Ordering the Fire Chief to Abate the Nuisance Arising Out of Weeds
Growing and Refuse Accumulating Upon Property in the City of Gilroy, Pursuant
to Section 12.51 of the Gilroy City Code
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Moved by Council Member Peter Leroe- Munoz, seconded by Council Member
Dion Bracco.
Vote: Motion carried 7 -0.
Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council
Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat
Tucker; Mayor Pro Tempore Perry Woodward; Mayor Don Gage
B. Introduction of an Ordinance of the City Council of the City of Gilroy
Amending Chapter 30, Article 37 of the Gilroy City Code Entitled "Sign
Regulations" to Modify Regulations for Handheld, Window, Portable, Off -site
Residential Open House and Temporary Signs, and Flags, Balloons, and
Streamers
The staff report was presented by Community Development Director Abrams.
The public hearing was opened.
Motion on Item VIII.B.
Motion: to Read the Ordinance by Title Only and Waive Further
Reading without including the Planning Commission recommendations, and
direction to hire the needed part time staff.
Moved by Council Member Dion Bracco, seconded by Council Member Peter
Leroe- Munoz.
Vote: Motion carried 7 -0.
Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council
Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat
Tucker; Mayor Pro Tempore Perry Woodward; Mayor Don Gage
City Clerk Freels read the ordinance title.
Second Motion on Item VIII.B.
Motion: to Introduce an Ordinance of the City Council of the City of
Gilroy Amending Various Provisions of Chapter 30 Article 37 of the Gilroy City
Code Entitled "Sign Regulations ", without including the Planning Commission
recommendations
Moved by Council Member Dion Bracco, seconded by Council Member Cat
Tucker.
Vote: Motion carried 6 -1.
Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council
Member Peter Leroe- Munoz; Council Member Cat Tucker; Mayor Pro Tempore
Perry Woodward; Mayor Don Gage
No: Council Member Peter Arellano
IX. UNFINISHED BUSINESS
A. A Resolution of the City Council of the City of Gilroy Approving the Extension
of 95 Residential Development Units (RDO's) Awarded Pursuant to the
Residential Development Ordinance Performance Agreement For RD 92 -29
and Approving Revised Build -out Schedules for the Country Estates Phase IV
Project
Public comment was opened, there being none the comment period was then closed.
Motion on Item IX.A.
Motion: to Adopt Resolution 2014 -13 of the City Council of the City of Gilroy
Approving the Extension of 95 Residential Development Units (RDO's) Awarded
Pursuant to the Residential Development Ordinance Performance Agreement For
RD 92 -29 and Approving Revised Build -out Schedules for the Country Estates
Phase IV Project
Moved by Council Member Peter Leroe- Munoz, seconded by Council Member
Terri Aulman.
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Vote: Motion carried 4 -3.
Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council
Member Peter Leroe- Munoz; Mayor Don Gage
No: Council Member Dion Bracco; Council Member Cat Tucker; Mayor Pro
Tempore Perry Woodward
B. Introduction of an Ordinance of the City Council of the City of Gilroy
Amending Various Provisions of Chapter 17A of the Gilroy City Code Entitled
"Public Meetings and Public Records "
There were no public comments.
Motion on Item IX.B.
Motion: to Read the Ordinance by Title Only and Waive Further
Reading Moved by Mayor Pro Tempore Perry Woodward, seconded by Council
Member Peter Leroe- Munoz.
Vote: Motion carried 7 -0.
Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council
Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat
Tucker; Mayor Pro Tempore Perry Woodward; Mayor Don Gage
City Clerk Freels read the ordinance title.
Second Motion on Item IX.B.
Motion: to Introduce an Ordinance of the City Council of the City of Gilroy
Amending Various Provisions of Chapter 17A of the Gilroy City Code Entitled
"Public Meetings and Public Records"
Moved by Mayor Pro Tempore Perry Woodward, seconded by Council Member
Peter Leroe- Munoz.
Vote: Motion carried 7 -0.
Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council
Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat
Tucker; Mayor Pro Tempore Perry Woodward; Mayor Don Gage
X. INTRODUCTION OF NEW BUSINESS
There was none.
XI. CITY ADMINISTRATOR'S REPORTS
City Administrator Haglund spoke on water reduction efforts proposed by the Santa
Clara Valley Water District. He then asked the Council to hold Monday, March 31, 2014
for a closed session beginning at 6 :00 p.m. to address labor negotiations for both the
Police and Fire units.
XII. CITY ATTORNEY'S REPORTS
There were none.
XIII. ADJOURNMENT
The Council adjourned the meeting at 7:27 p.m. %
�SHAWNA FREELS, MMC
City Clerk
City Council Meeting Minutes
3/17/2014