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Minutes 2014/10/06City of Gilroy City Council Meeting Minutes October 6. 2014 I. OPENING A. Call to Order The meeting was called to order at 6:00 p.m. The pledge of allegiance was led by Council Member Arellano. City Clerk Shawna Freels announced that the agenda had been posted on October 1, 2014 at 2:25 p.m. Roll Call Present: Council Member Peter Arellano; Council Member Terri Aulman; Council Member Woodward; Mayor Don Gage Absent/Excused: Council Member Dion Bracco; Council Member Cat Tucker Council Member Peter Leroe - Munoz B. Orders of the Day There were no agenda changes. Council Member Peter Leroe -Munoz joined the meeting at 06:01 p.m. C. Introductions There were no employee introductions. II. CEREMONIAL ITEMS A. Proclamations, Awards and Presentations Mayor Gage presented a proclamation naming October as Community Planning Month . 111. PRESENTATIONS TO COUNCIL A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA, BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL There were none. B. Planning Commission Annual Presentation to the City Council Chairperson Fischer presented the report. IV. REPORTS OF COUNCIL MEMBERS Council Member Leroe -Munoz reported that the Cities Association had an opening on the executive board for the secretary/treasurer seat. Council Member Aulman stated that the "ride to recovery" for wounded veterans bicycle group had spent the night in Gilroy the previous evening and she had welcomed them on behalf of the city. Mayor Pro Tempore Woodward reported that he had been selected as Vice Chair of the VTA committee formed to advise the VTA Board on the proposed 2016 sales tax City Council Meeting Minutes 10/6/2014 2 measure. MAYOR'S REPORT Mayor Gage announced that Sister Cities had welcomed the Mayor and Vice Mayor from Angra in the Azores, Portugal the previous week and had been promoting their annual festival in 2015. V. FUTURE COUNCIL INITIATED AGENDA ITEMS There were none. VI. CONSENT CALENDAR A. Minutes of the September 22, 2014 Regular Meeting B. Claim of David Rosado (the City Administrator Recommends a "yes" vote under the Consent Calendar shall constitute the denial of the claim) C. Property Improvement Agreement No. 2014 -06 and Final Map for Mataro (Glen Loma Ranch) Tract 10254; APN 808 -19 -016 D. Update on Intersection Improvements at Tenth and Monterey Streets and Authorization to Amend the Project Scope and Additional Expenditure of $70,000.00 from the Traffic Impact Fund E. Approval of Recycled Water Main Reimbursement Agreements Between Santa Clara Valley Water District ( SCVWD), City of Gilroy, Meritage Homes, Glen Loma Ranch for Recycled Water Improvements: * Agreement Between SCVWD and the City of Gilroy for Monterey /Luchessa * Agreement Between SCVWD and the City of Gilroy for Meritage Homes * Agreement Between Meritage Homes and the City of Gilroy * Agreement Between SCVWD and the City of Gilroy for Glen Loma Ranch * Agreement Between Glen Loma Ranch and the City of Gilroy F. A Resolution of the City Council of the City of Gilroy Ordering the Vacation of a Portion of a Public Street Known As Banes Lane, Lying Westerly of Alexander Street and Easterly of the Lands of the Southern Pacific Transportation Co. Motion on the Consent Calendar Motion: Approve Items A, B, C, D, E and F Moved by Council Member Peter Leroe- Munoz, seconded by Council Member Terri Aulman. Vote: Motion carried 5 -0 -2. Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Woodward; Mayor Don Gage Absent: Council Member Dion Bracco; Council Member Cat Tucker VII. BIDS AND PROPOSALS A. Award of Preliminary Design Contract for the Monterey Utilities Project and Final Design for the E. Luchessa Street Reconstruction Project The staff report was presented by Operations Manager Stubchaer. There were no public comments. Motion on Item VII.A. Motion: to Award Design Contracts in the Amounts of $469,355.00 and $201,915.00 to Mark Thomas & Company Moved by Council Member Peter Arellano, seconded by Council Member Peter City Council Meeting Minutes 10/6/2014 3 Leroe- Munoz. Vote: Motion carried 5 -0 -2. Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Woodward; Mayor Don Gage Absent: Council Member Dion Bracco; Council Member Cat Tucker B. Award of Design Contracts for the Sports Park Trail, Gilroy Gardens Trail and Alley Way Assessment Report The staff report was presented by Operations Manager Stubchaer. Public comment was opened. Ron Kirkish was called to speak asking for clarification of the trail from Gilroy Gardens. Public comment was then closed. Motion on Item VII.B. Motion: to Award a Design Contracts in the Amounts of $233,864.00, $61,899.00 and $28,716.00 to Bengal Engineering, Inc. Moved by Council Member Peter Leroe- Munoz, seconded by Council Member Terri Aulman. Vote: Motion carried 5 -0 -2. Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Woodward; Mayor Don Gage Absent: Council Member Dion Bracco; Council Member Cat Tucker C. Award of Sixth Street Improvements, LED Trail Lighting, LED Upgrades and Fiber Optic Repair Bid - Project No. 15 -PW -216 The Staff report was presented by Operations Manager Stubchaer. There were no public comments. Motion on Item VII.C. Motion: to Award a Contract in the Amount of $926,588.00 to Don Chapin Co. Inc. Moved by Council Member Peter Leroe- Munoz, seconded by Council Member Terri Aulman. Vote: Motion carried 5 -0 -2. Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Woodward; Mayor Don Gage Absent: Council Member Dion Bracco; Council Member Cat Tucker D. Award of Eigleberry Water Service and Water Main Replacement Bid - Project No.15 -PW -215 The staff report was presented by Operations Manager Stubchaer. There were no public comments. Motion on Item VII.D. Motion: to Award a Contract in the Amount of $585,615.00 to Con Quest Contractors Moved by Council Member Peter Leroe- Munoz, seconded by Council Member Peter Arellano. Vote: Motion carried 5 -0 -2. Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Woodward; Mayor Don Gage Absent: Council Member Dion Bracco; Council Member Cat Tucker City Council Meeting Minutes 10/6/2014 4 E. Award of Construction Management Services Contract for the Eigleberry Water Service and Water Main Replacement Project No. 15 -PW -214, and the Sixth Street Improvements, LED Trail Lighting, LED Upgrades and Fiber Optic Repair Bid - Project No. 15 -PW -216 The staff report was presented by Operations Manager Stubchaer. There were no public comments. Motion on Item VII.E. Motion: to Award a Contract in the Amount of $175,329.00 to MNS Engineers, Inc. Moved by Council Member Peter Leroe- Munoz, seconded by Council Member Terri Aulman. Vote: Motion carried 5 -0 -2. Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Woodward; Mayor Don Gage Absent: Council Member Dion Bracco; Council Member Cat Tucker VIII. PUBLIC HEARINGS A. Conceptual Design of Glen Loma Ranch Phase I Park The staff report was presented by Public Works Director Smelser. The public hearing was opened. John Corditch was called to speak sharing his thoughts on the design of the park as a resident from the neighborhood who participated in the design. He then asked if the natural contour of the park could be retained, and asked if more swings could be installed as well as more functional bike racks. Armenta Jensen from RJA explained that ADA requirements prohibited the park from following the natural contour of the land, and then spoke on the class 1 trail aligned to the adjacent open space. The public hearing was then closed. Motion on Item VIII.A. Motion: to Approve the Conceptual Park Design and Park Name Moved by Council Member Woodward, seconded by Council Member Peter Leroe- Munoz. Vote: Motion carried 5 -0 -2. Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Woodward; Mayor Don Gage Absent: Council Member Dion Bracco; Council Member Cat Tucker IX. UNFINISHED BUSINESS There were no items. X. INTRODUCTION OF NEW BUSINESS A. Residential Development Ordinance Interim Exemption Performance Agreement for Masoni III - Proposed Tract 10236 (RDE 14-01) The item was presented by Planning Director Martin. There were no public comments. City Council Meeting Minutes 10/6/2014 Motion on Item X.A. Motion: to Approve a Residential Development Ordinance Interim Exemption Performance Agreement for Masoni III Moved by Council Member Woodward, seconded by Council Member Peter Leroe- Munoz. Vote: Motion carried 5 -0 -2. Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Woodward; Mayor Don Gage Absent: Council Member Dion Bracco; Council Member Cat Tucker B. Property Improvement Agreement No. 2014 -03 and Final Map Approval for Masoni III - Tract 10236, BMC Babbs Creek Gilroy, LLC; APN 808 -20 -001 The staff report was presented by Senior Engineer Angeles. There were no public comments. Motion on Item X.B. Motion: to Approve Property Improvement Agreement 2014 -03 and Final Map Moved by Council Member Woodward, seconded by Council Member Peter Leroe Munoz. Vote: Motion carried 5 -0 -2. Yes: Council Member Peter Arellano; Council Member Terri Aulman; Council Member Peter Leroe- Munoz; Council Member Woodward; Mayor Don Gage Absent: Council Member Dion Bracco; Council Member Cat Tucker XI. CITY ADMINISTRATOR'S REPORTS City Administrator Haglund reminded the Council of the study session on October 13, 2014. XII. CITY ATTORNEY'S REPORTS Acting City Attorney Faber announced that City Attorney Callon would be returning soon. XIII. ADJOURNMENT TO THE SPECIAL MEETING OF OCTOBER 13, 2014 The meeting adjourned at 7:59 p.m. City Clerk City Council Meeting Minutes 10/6/2014 1