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Request No. 04REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS Request No. 04 This Requestfor Authority to Destroy Obsolete Records is made pursuant to the: Gilroy Records Retention Guidelines adopted February 3, 2014, by City Council Resolution No. 2014 -11 I hereby request destruction of the records identified on the "Destruction of Obsolete Records Inventory," attached hereto as Exhibit "A." The records identified on Exhibit "A" will be referred to as "Obsolete Records." I have reviewed the Obsolete Records and hereby certify that the "record series numbers," "office of record/title & content of record ", and "dates of records ", identified on Exhibit "A" attached hereto, accurately and completely describe the Obsolete Records. I hereby certify that, based upon the Records Retention Guidelines, the City is no longer required to retain these Obsolete Records. February 6, 2015 Staff Member/R ords Manager Date I hereby certify that I have reviewed the Request for Destruction of Obsolete Records Inventory (Exhibit "X'), and, to my knowledge, the Obsolete Records Inventory does not identify any records which the City is required to retain in accordance with the City Records Retention Guidelines. Subject to the consent by the City Attorney as provided with the adoption of Resolution 2014 -11, I hereby consent to destruction of the Obsolete Records. Based upon the types of documents included in the Obsolete Records Inventory, the method of destruction shall be: / F� Shredding V, Recycling , RME Destruction V [to be inserted by City Clerk] 6a� a1164drb 4814 - 2150- 91442 LAC104706083 )fete Records Date 101 Name - Term End Retention Schedule Andrade -Wax, Susan - FPPC Form 700 2005 -2007 Closed /Completion, then destroy after 5 years (CL +5) Apuzzo, Nick - FPPC Form 700 2010 Closed /Completion, then destroy after 5 years (CL +5) Barron, Art - Campaign Packet 2010 Closed /Completion, then destroy.after 5 years (CL +5) Barron, Art - FPPC Form 700 2006 -2008 Closed /Completion, then destroy after 5 years (CL +5) Bentson, Clay - FPPC Form 700 2008 Closed /Completion, then destroy after 5 years (CL +5) Bentson, Pat - FPPC Form 700 2008 Closed /Completion, then destroy after 5 years (CL +5) Bozzo, Ed - FPPC Form 700 2008 -2011 Closed /Completion, then destroy after 5 years (CL +5) .Brown, Gerald - FPPC Form 700 2008 Closed /Completion, then destroy after 5 years (CL +5) Carr, Sherrean - FPPC Form 700 2001 -2010 Closed /Completion, then destroy after 5 years (CL +S) Christopher A. Joseph & Assoc. - FPPC Form 700 2004 -2008 Closed /Completion, then destroy after 5 years (CL +5) Chukick, David - FPPC Form 700 2007 Closed /Completion, then destroy after 5 years (CL +5) Citizen's Against Waste & Fraud 2005 -2008 Closed /Completion, then destroy after 5 years (CL +5) Clarke, Kathleen - FPPC Form 700 2009 Closed /Completion, then destroy after 5 years (CL +5) Correa, Paul - Campaign Packet 2003 -2007 Closed /Completion, then destroy after 7 years (CL +7) Emberly, Robert - FPPC Form 700 2005 -2008 Closed /Completion, then destroy after 5 years (CL +5) Faus, Bill - FPPC Form 700. 1996 -2007 Closed /Completion, then destroy after 5 years (CL +5) Filice, Greg - FPPC Form 700 2007 -2010 Closed /Completion, then destroy after 5 years (CL +5) Gilroy California Democratic Club 2010 Closed /Completion, then destroy after 5 years (CL +5) Greco, Pat - Campaign Packet 2010 Closed /Completion, then destroy after 5 years (CL +5) Hodgdon, Allison - FPPC Form 700 2009 Closed /Completion, then destroy after 5 years (CL +5) Hughan, Roberta - FPPC Form 700 2008 -2010 Closed /Completion, then destroy after 5 years (CL +5) Jatczak, Anna - FPPC Form 700 2007 Closed /Completion, then destroy after 5 years (CL +5) Jones & Stokes - FPPC Form 700 2004 -2008 Closed /Completion, then destroy after 5 years (CL +5) Kent, Larry - FPPC Form 700 2002 -2008 Closed /Completion, then destroy after 5, years (CL ±5) Kloecker, Paul - Campaign Packet 2010 Closed /Completion, then destroy after 5 years (CL +5) Kludy, Donald - FPPC Form 700 2005 -2006 Closed /Completion, then destroy after 5 years (CL +5) Knerr, Jennifer - FPPC Form 700 2007 Closed /Completion, then destroy after 5 years (CL +5) Krueger, Charles - FPPC Form 700 2008 Closed /Completion, then destroy after 5 years (CL +5) Library 4 Gilroy 2008 -2009 Closed /Completion, then destroy, after 5 years (CL +5) Little, Patrick - FPPC Form 700 2010 Closed /Completion, then destroy after 5 years (CL +5) Machado, Michael- FPPC Form 700 2006 -2007 Closed /Completion, then destroy after 5 years (CL +5) McBride, Katherine - FPPC Form 700 2009 -2010 Closed /Completion, then destroy after 5 years (CL +5) Morales, Charles - Campaign Packet 1993 -2005 Closed /Completion, then destroy after 7 years (CL +7) Murphy, Cindy - FPPC Form 700 Pogue, Karen - FPPC Form 700 Quiroz, Martin - FPPC Form 700 Rooney, Wendy - FPPC Form 700 Ruigh, Carla - FPPC Form 700 South County Democratic Club Spencer, Joan - FPPC Form 700 Suner, James - FPPC Form 700 Turkness, Kirk - FPPC Form 700 Valiquette, Russ - Campaign Packet Velasco, Roland - Campaign Packet 1998 -2007 Closed /Completion, then destroy after 5 years (CL +5) 1999 -2007 Closed /Completion, then destroy after 5 years (CL +5) 2008 Closed /Completion, then destroy after ,5 years (CL +5) 2003 -2007 Closed /Completion, then destroy after 5 years (CL +5) 2008 Closed /Completion, then destroy after 5 years (CL +5) 2004 -2006 Closed /Completion, then destroy after 5 years (CL +5) 2006 -2010 Closed /Completion, then destroy after 5 years (CL +5) 2002 -2008 Closed /Completion, then destroy after 5 years (CL +5) 2008 Closed /Completion, then destroy after 5 years (CL +5) 2001 -2010 Closed /Completion, then destroy after 7 years (CL +7) 1999 -2007 Closed /Completion, then destroy after 7 years (CL +7) Name 2008 Ethics Training Certificate for Ken Tanaka 2008 Ethics Training Certificate for Sue Czeropski 2010 Ethics Training Certificate for James Fennell 2010 Ethics Training Certificate for James Gailey 2011 Ethics Training Certificate for Al Pinheiro 2011 Ethics Training Certificate for Ken Tanaka Fifing Date - Retention Schedule 10/9/2008 Current Year, then destroy after 5 years (CU +5) 10/10/2008 Current Year, then destroy after 5 years (CU +S) 1/24/2008 Current Year, then destroy after 5 years (CU +5) 12/28/2008 Current Year, then destroy after 5 years (CU +5) 10/31/2008 Current Year, then destroy after 5 years (CU +5) 10/9/2008 Current Year, then destroy after 5 years (CU +5) Name Filing Date Retention Schedule 2009 OGO Training Certificate for Annette Romero 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Annie Tomasello 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Arline Silva 1/1/2009 Current Year, then destroy after 2 years, (CU +2) 2009 OGO Training Certificate for Art Barron 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Ben Anderson 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Bob Dillon 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Brad Bannister 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Carol Harris 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Cathy Mirelez 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Charles Krueger 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Connie Kang 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for'Craig Gartman 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Dale Foster 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Ermelindo Puente 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Gayle Glines 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Gerald Brown 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Gloria Lauriano 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Gregory Filice 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Jasmine Ross 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Jennifer Baker 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Joan Buchanan 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Joan Spencer 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Karen LaCorte 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Katherine McBride 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Ken Tanaka 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Kimberly Apuzzo 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Lacey Cornaggia 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Larry Kent 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Lynne Conrotto 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Michael Machado 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Morgan Triolo 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Patricia Bentson 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Patrick Little 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Peder Eriksson 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Peter Areliano 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Phyllis Armenta 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Pia Berryman 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 0G0 Training Certificate for Rachel Mariscal 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Rachele Caserza 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Rickey Brandini 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Roberta Hughan 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for,Roberto Molina 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Ruth Wolf 1/1/2009 Current Year, then destroy after 2 years (CU +2) .2009 OGO Training Certificate for Sandra Cruz 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Sean Monroe 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Shaunie Hewell 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Sondra Banks 1/1/2009 Current Year,,then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Sue Czeropski 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Susan Johnson 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Tim McCown 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Tom Engebretson 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Trudie Conrotto 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Training Certificate for Weilan Cui 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGOTraining Certificate for Shirley Willard 1/1/2009 Current Year, then destroy after 2 years (CU +2) 2011 OGO Training Certificate for Emmanuel Ezeokeke 1/1/2011 Current Year, then destroy after 2 years (CU +2) 2011 OGO Training Certificate for Ermelindo Puente 1/1/2011 Current Year, then destroy after 2 years (CU +2) 2011 OGO Training Certificate for Marilyn Roaf 1/1/2011 Current Year, then destroy after 2 years (CU +2) 2011 OGO Training Certificate for Rick Brandini 1/1/2011 Current Year, then destroy after 2 years (CU +2) 2012 OGO Training Certificate for Teresa Mack 1/1/2012 Current Year, then destroy after 2 years (CU +2) 2013 OGO Training Certificate for PhR King 1/1/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Training Certificate for Rick Brandini 1/1/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Training Certificate for Teresa Mack 1/1/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Training Certificate for Todd Barreras 1/1/2013 Current Year, then destroy after 2 years (CU +2) Name Term End Retention Schedule Karen LaCorte - Arts & Culture Commission 2002 -2010 Closed /Completion, then destroy after 5 years (CL +5) Judy Lazarus - Arts & Culture Commission 2003 -2010 Closed /Completion; then destroy after 5 years (CL +5) Dia Hoshida - Arts & Culture Commission 2000 -2010 Closed /Completion, then destroy after 5 years (CL +5) Kathleen Clark - Parks & Recreation Commission 2006 -2010 Closed /Completion, then destroy after 5 years (CL +5) Gerald Brown - Parks & Recreation Commission 2008 -2010 Closed /Completion, then destroy after 5 years (CL +5) Annie Tomasello - Personnel Commission 2001 -2010 Closed /Completion, then destroy after 5 years (CL +5) Heidi Carver Collier - Public Art Committee 2005 -2010 Closed /Completion, then destroy after 5 years (CL +5) Walter Schinke - Physically Challenged Board 2001 -2010 Closed /Completion, then destroy after 5 years (CL +5) Ruth Wolf - Physically Challenged Board 2007 -2010 Closed /Completion, then destroy after 5 years (CL +5) Joe Walton - Housing Advisory Committee 2008 -2010 Closed /Completion, then destroy after 5 years (CL +5) Jennifer Velasco - Housing Advisory Committee 2008 -2010 Closed /Completion, then destroy after 5 years (CL +5) Laura Barreras - Housing Advisory Commttee 2008 -2010 Closed /Completion, then destroy after 5 years (CL +5) Kirk Tuckness - Historic Heritage Committee 2008 -2010 Closed /Completion, then destroy after 5 years (CL +5) Roberta Hughan - Historic Heritage Committee 2004 -2010 Closed /Completion, then destroy after 5 years (CL +5) Greg Filice - Building Board of Appeals 2006 -2010 Closed /Completion, then destroy after 5 years (CL +5) Larry Kent - Building Board of Appeals 2001 -2010 Closed /Completion, then destroy after 5 years (CL +5) Walter Schinke - Bicycle Pedestrian Commission 2005 -2010 Closed /Completion, then destroy after 5 years (CL +5) Art Barron, Sr. - Planning Commission 2005 -2010 Closed /Completion, then destroy after 5 years (CL +5) Tom Boe - Planning Commission 2000 -2010 Closed /Completion, then destroy after 5 years (CL +5) Chris Cote - So. Co. Joint Planning Advisory Comm. 2006 -2010 Closed /Completion, then destroy after 5 years (CL +5) Kimberly Apuzzo - Youth Commission 2008 -2010 Closed /Completion, then destroy after 5 years (CL +5) Sandra Cruz - Youth Commission 2008 -2010 Closed /Completion, then destroy after 5 years (CL +5) Shawnie Hewell - Youth Commission 2008 -2010 Closed /Completion, then destroy after 5 years (CL +5) Connie Kang - Youth Commission 2008 -2010 Closed /Completion, then destroy after 5 years (CL +5) Sean Monroe - Youth Commission 2008 -2010 Closed /Completion, then destroy after 5 years (CL +S) Erin Peddle - Youth Commission 2009 -2010 Closed /Completion, then destroy after 5 years (CL +5) Christian Carpenter - Youth Commission 2012 Closed /Completion, then destroy after 2 years (CL +2) Skylar MacKenzie - Youth Commision 2012 Closed /Completion, then destroy after 2 years (CL +2) Meghan Almash - Youth Commission 2012 Closed /Completion, then destroy after 2 years (CL ±2) Name Filling, Date Retention Schedule 7600 Monterey Associates, LLC - Right of Entry Agreement 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) All Pro Towing -1998 Agreement for Towing Services 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) All Pro Towing - 2007 Agreement for Towing Services 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) AMS Planning & Research - Concept for Arts Center 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Armitage & Associates LLC - Alternative Site Analysis for CUP 08 -08 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Bank of New York Trust Company - Banking Services Agreement 4/27/2005 Closed /Completion, then destroy after 5 years (CL +5) Barbed Property - Purchase of Property Agreement 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Bay Alarm - Fire Alarm installation at Wheeler Community Center 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Besson, George - Purchase of Property Agreement 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Biggs Cardosa Associates - Engineering Services for UMR Buildings 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) Bracco's Towing -1998 Agreement for Towing Services 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) Bracco's Towing - 2007 Agreement for Towing Services 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Burns - Tobin, Suzanne - Housing Services Consultant 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Buske Group, The - Evaluating Charter's Level of Compliance 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Carl Mileff & Associates 12/31/2005 Closed /Completion, then destroy after 5 years (CL +S) Carneghi - Blum & Partners, Inc. - Real Estate Appraisal 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Carollo Engineers - Water, Sewer, Storm Drainage System 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Carson, Bruce - Subcontracting Services for Gilroy Golf Course 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) CBIZ Accounting - Audit for Facilities and Fleet Services 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) CBP, Carneighi -Blum & Partners, Inc. - Real Estate Appraisal 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) Central Maintenance Company - Custodial Services 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) Ceres Associates - Silacci Well Site 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) City of San Jose - Police Department - MOU for CAL /GANG 1/7/2000 Closed /Completion, then destroy after 5 years (CL +5) Clark Pest Control - Agreement for Pest Control 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Concern Employee Assistance Program 1/1/1993 Closed /Completion, then destroy after 5 years (CL +5) Conrad and Associates -1989 Agreement for Audit Services 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) Conrad and Associates -1991 Agreement for Audit Services 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) Conrad and Associates -1993 Agreement for Audit Services 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) Conrad and Associates -1996 Agreement for Audit Services 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) Conrad and Associates - 2001 Agreement for Audit Services 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) Costco Wholesale - Economic Incentive Agreement 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) D &C Electrical - Electrical work at Youth Center on Railroad Street 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) DB Gaya Consulting - 2008 Agreement for Reservoir Recoating 1/1/2008 Closed /Completion, then destroy after 5 years (CL +5) DMA Gilroy Partners, LLC - Agreement for RDO Performance 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Don DeLorenzo -1985 Agreement for Golf Course Services 4/12/1985 Closed /Completion, then destroy after 5 years (CL +S) Don DeLorenzo -1987 Agreement for Golf Course Services 4/12/1985 Closed /Completion, then destroy after 5 years (CL +S) Don DeLorenzo -1991 Agreement for Golf Course Services 4/12/1985 Closed /Completion, then destroy after 5 years (CL +S) Don DeLorenzo -1993 Agreement for Golf Course Services 4/12/1985 Closed /Completion, then destroy after 5 years (CL +S) Don DeLorenzo - 2001 Agreement - Amended and Restated 4/12/1985 Closed /Completion, then destroy after 5 years (CL +S) Don DeLorenzo - 2005 Agreement - Amendment No. 1 4/12/1985 Closed /Completion, then destroy after 5 years (CL +S) Dong, Gin Loy - Agreement for Purchase of Property 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Dr. Howard Michaels - 2008 Agreement for EMS Services 7/1/2003 Closed /Completion, then destroy after 5 years (CL +S) Dr. Howard Michaels - 2010 Agreement for EMS Services 1/1/2008 Closed /Completion, then destroy after 5 years (CL +S) Durham Communications, Inc. - Installation of Monopole at old PD 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) E.J. De La Rosa & Co. Inc. - Note Purchase Agreement 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Fehr & Peers. Associates - Thomas /Luchessa Traffic Improvements 12/31/2005 Closed /Completion, then destroy after 5 years (CL +S) Fehr & Peers Associates, Inc. - 2002 Agreement 12/31/2005 Closed /Completion, then destroy after 5 years (CL +S) Fehr & Peers Associates, Inc. - First and Wren Traffic Signal 12/31/2005 Closed/Completion, then destroy after 5 years (CL +S) Fibre Innovations Limited - Agreement for Fee Deferral 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) First Alarm Security Services - Security at City Hall Annex Building 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Free, James R. - Agreement for Appraisal Services 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Gavilan College -1984 Agreement for Sports Park 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Gavilan College -1984 Agreement for Sports Park - Renewal 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Gavilan College - Sports Park - Termination Letter 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) General Sports Turf, Inc. - Christmas Hill Park Project 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Glen Loma Corporation - Plans & inspection of improvements 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Hamilton, Caroline and Dale - Purchase of Property Agreement 6/17/2008 Closed /Completion, then destroy after 5 years (CL +S) Hemingway /Stock, Inc. - On -Call Services 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Hexagon Transportation - 2002 Traffic Engineering Services 12/31/2007 Closed /Completion, then destroy after 5 years (CL +S) Hexagon Transportation - 2002 Traffic Engineering Services 12/31/2007 Closed /Completion, then destroy after 5 years (CL +S) Hexagon Transportation - 2006 Traffic Monitoring Program 12/31/2007 Closed /Completion, then destroy after 5 years (CL +S) Hexagon Transportation - 2007 Traffic Monitoring Program 12/31/2007 Closed /Completion, then destroy after 5 years (CL +S) Hexagon Transportation - 2008 Traffic Monitoring Program 12/31/2007 Closed /Completion, then destroy after 5 years (CL +S) Hexagon Transportation - Agreement for DeLaTorre Development 12/31/2007 Closed /Completion, then destroy after 5 years (CL +S) Hexagon Transportation - Autumn Drive and Hecker Pass Highway 12/31/2007 Closed /Completion, then destroy after 5 years (CL +S) Hexagon Transportation - Calculate an interim In -Lieu Parking Fee 12/31/2007 Closed /Completion, then destroy after 5 years (CL +S) Hexagon Transportation - Citywide Traffic Database 12/31/2007 Closed /Completion, then destroy after 5 years (CL +S) Hexagon Transportation - Citywide Traffic Monitoring Program 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Collect Parking Data in Downtown Gilroy 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Downtown Gilroy 2007 Parking Survey 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - General Plan Analysis 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Land Capital Commercial Development 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Parking & Transportation Circulation Study 12/31/2007 Closed /Completion, then destroy after 5 years (CL +S) Hexagon Transportation - Parking Management Program 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Protected Intersection Program 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Protected Intersection Program 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Protected Intersection Study 12/31/2007 Closed /Completion, then destroy after 5 years (CL +S) Hexagon Transportation - Protected Intersection Study 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Regency Monitoring Traffic Study 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Roadway Concept Designs 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Roadway Master Plan 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Standard Signal Design Details 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Traffic Analysis 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Traffic Analysis for CHS Project 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Traffic Analysis for Las Animas School 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Traffic Analysis for Planned Parenthood 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Traffic Analysis for San Ysidro Develop. 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Traffic Signal Design Services 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Traffic Signal Design. Services 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Traffic Signal Modification Design 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Traffic Signal Modification Design 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - Traffic Signal Modification Design 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Hexagon Transportation - US 101 Overcrossing Studies 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) HNTB Corporation - Downtown Corridor Concept Plan 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Hollister, City of - Animal Shelter Agreement 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) IEDA - Agreement for Survey Builders 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) ITT Wedeco - Ultraviolet Disinfection System 11/19/2007 Closed /Completion, then destroy after 5 years (CL +S) JAS Pacific, Inc. - Plan Check and Inspection Consultant Services 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) Larson, Carol - Purchase of Property Agreement 12/31/2005 - Closed /Completion, then destroy after 5 years (CL +5) Lew Edwards Group - Consultant for Library Project 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Liebert Cassidy Whitmore - Employee Relations 1/1/2007 Closed /Completion, then destroy after 5 years (CL +5) Linhart Peterson Powers - Plan Check and Inspection Services Lowe's - Economic Incentive Agreement MACSA, Inc. - Lease Agreement Maggiora Bros. Drilling - Forest Park Production Well Project Marathon Engineering Corp. - Agreement to repair jail cells Marx Towing -1998 Agreement for Towing Services Marx Towing -.2007 Agreement for Towing Services Municipal Code Corporation - Publishing Municipal Code MWH Americas, Inc. - 2006 General. Engineering Services MWH Americas, Inc. - 2007 General Engineering Services MWH Americas, Inc. - 2008 General Engineering Services MWH Americas, Inc. - 2009 General Engineering Services MWH Americas, Inc. - 2010 General Engineering Services MWH Americas, Inc. - General Engineering Services MWH Americas, Inc. - Insurance Certificate MWH Americas, Inc. - Reclamation Plant Filter Expansion Project MWH Americas, Inc. - South Pipeline Facilities MWH Americas, Inc. - UV Disinfection Facilities MWH Americas, Inc. - UV Disinfection Facilities - Amendment No. 1 Nixon Peabody LLP - Agreement for Legal Services Northcross, Hill & Ach - Bonfante Gardens Financial Advisor Northcross, Hill & Ach - Gilroy Gardens Financial Advisor Old City Hall - Chip's N Salsa Lease Old City Hall - Chip's N Salsa Lease Settlement OMI -1983 - Operation, Maintenance & Management Services OMI -1985 - Operation, Maintenance & Management Services OMI -1985 - Operation, Maintenance & Management - Amendment No. 1 OMI -1985 - Operation, Maintenance & Management - Amendment No. 2 OMI -1985 - Operation, Maintenance & Management - Amendment No. 3 OMI -1985 - Operation, Maintenance & Management - Amendment No. 4 OMI -1985 - Operation, Maintenance & Management - Amendment No. 5 OMI -1985 - Operation; Maintenance & Management - Amendment No. 6 OMI -1985 - Operation, Maintenance & Management - Amendment No. 7 OMI -1985 - Operation, Maintenance & Management - Amendment No. 8 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) 2/21/1992 Closed /Completion, then destroy after 5 years (CL +5) 2/21/1992 Closed /Completion, then destroy after 5 years (CL +5) 2/21/1992 Closed /Completion, then destroy after 5 years (CL +5) 2/21/1992 Closed /Completion, then destroy after 5 years (CL +5) 2/21/1992 Closed /Completion, then destroy after 5 years (CL +5) 2/21/1992 Closed /Completion, then destroy after 5 years (CL +5) 2/21/1992 Closed /Completion, then destroy after 5 years (CL +5) .2/21/1992 Closed /Completion, then destroy after 5 years (CL +5) 2/21/1992 Closed /Completion, then destroy after 5 years (CL +S) 2/21/1992 Closed /Completion, then destroy after 5 years (CL +5) 2/21/1992 Closed /Completion, then destroy after 5 years (CL +5) 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) 4/3/2000 Closed /Completion, then destroy after 5 years (CL +5) 7/1/2007 Closed /Completion, then destroy after 5 years (CL +5) 4/28/2005 Closed /Completion, then destroy after 5 years (CL +5) 4/28/2005 Closed /Completion, then destroy after 5 years (CL +5) 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) OMI -1985 - Operation, Maintenance & Management - Amendment No. 9 10/31/1983 Closed /Completion; then destroy after 5 years (CL +5) OMI -1992 - Operation, Maintenance and Management Services 10/31/1983 Closed /Completion, then destroy after 5 years (CL +S) OMI -1992 - Operation, Maintenance & Management - Amendment No. 1 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) OMI -1992 - Operation, Maintenance & Management - Amendment No. 2 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) OMI -1992 - Operation, Maintenance & Management - Amendment No. 3 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) OMI -1992 - Operation, Maintenance & Management - Amendment No. 4 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) OMI -1992 - Operation, Maintenance & Management - Amendment No. 5 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) OMI -1992 - Operation, Maintenance & Management - Amendment No. 6 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) OMI -1992 - Operation, Maintenance & Management - Amendment No. 7 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) OMI -1992 - Operation, Maintenance & Management - Amendment No. 8 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) OMI -1992 - Operation, Maintenance & Management - Amendment No. 9 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) OMI -1999 - Operation, Maintenance and Management Services 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) OMI - 2001- Operation, Maintenance and Management Services 10/31/1983 Closed /Completion, then destroy. after 5 years (CL +5) OMI - 2001 - Operation, Maintenance & Management - Amendment No. 1 10/31/1983 Closed /Completion, then destroy after 5 years (CL +5) Pacific Coast Wireless -,Wireless Internet Service 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) Pacific Electric Company - Church Street Improvement Project 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Perma Green Hydroseeding - Willey Cultural Center Site Improvement 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Perma Green Hydroseeding - Willey Cultural Center Site Improvement 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Perma Green Hydroseeding - Willey Cultural Center Site Improvement 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Perma Green Hydroseeding - Willey Cultural Center Site Improvement 12/31/2007 Closed /Completion, then destroy after 5 years (CL +5) Platinum. Roofing, Inc. - Agreement for roof repairs at City Hall Annex 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Precision Inspection Company - Plan check and inspection services 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) Radiation Detection Company - Economic Incentive Agreement 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) RBF Consulting - 2008 Agreement for Housing Element 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Republic IT Services - 2006 Agreement for Traffic Signal Maintenance 6/30/2006 Closed /Completion, then destroy after 5 years (CL +5) Republic IT Services - 2006 Agreement for Traffic Signal Maintenance 6/30/2006 Closed /Completion, then destroy after 5 years (CL +5) Republic IT Services - Audio and Video Cabinet and Quad -duct Installation 6/30/2006 Closed /Completion, then destroy after 5 years (CL +5) Republic IT Services - Electrical Inspection for Monterey Streetscape 6/30/2006 Closed /Completion; then destroy after 5 years (CL +5) Republic IT Services - Electrical Inspection for Santa Teresa Blvd. 6/30/2006 Closed /Completion, then destroy after 5 years (CL +5) Republic IT Services - Electrical Inspection for Third St. & Wren Ave. 6/30/2006 Closed /Completion, then destroy after 5 years (CL +5) Republic IT Services - Fiber Cable Installation 6/30/2006 Closed /Completion, then destroy after 5 years (CL +5) Republic IT Services - On -Call Plan Review for Various Locations 6/30/2006 Closed /Completion, then destroy after 5 years (CL +5) Republic IT Services - Striping Design on Monterey Street 6/30/2006 Closed /Completion, then destroy after 5 years (CL +5) RJA - Economic Incentive Agreement 9/4/2001 Closed /Completion, then destroy after 5 years (CL +S) RJA - Santa Theresa Drive - Work Order No. 2 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) Santa Clara County -1966 Emergency Operations Plan Agreement 6/26/1979 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1975 Emergency Operations Plan Agreement 6/26/1979 Closed /Completion, then destroy after 5 years (CL +S) Santa Clara County - 1979 Emergency Operations Plan Agreement 6/26/1979 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1988 Agreement for Cakil) System 4/26/1988 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1989 Agreement for Cal'-ID System - Amendment No. 1 4/26/1988 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1990 Agreement for'Cal 'ID System - Amendment No. 2 4/26/1988 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1991 Agreement 5/16/1991 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1991 Agreement for Cal -1D System - Amendment No. 3 4/26/1988 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1992 Agreement 5/16/1991 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1992 Agreement for Cal -ID System - Amendment No. 4 4/26/1988 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1993 Agreement 5/16/1991 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1993 Agreement for Cal -ID System - Amendment No. 5 4/26/1988 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1994 Agreement 5/16/1991 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1994 Agreement - Amendment No. 1 5/16/1991 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1994 Agreement - Amendment No. 2 5/16/1991 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1994 Agreement for Cal -ID System - Amendment No. 6 4/26/1988 Closed /Completion, then destroy after 5 years (CL +S) Santa Clara County -1995 Agreement for Cal -ID System - Amendment No. 7 4/26/1988 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1996 Agreement for Cal -ID System - Amendment No. 8 4/26/1988 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1997 Agreement for Cal -ID System - Amendment-No. 9 4/26/1988 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1998 Agreement for Cal -ID System - Amendment No. 10 4/26/1988 Closed /Completion, then destroy after 5 years (CL +S) Santa Clara County -1999 Agreement 5/16/1991 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1999 Agreement for Cal -ID System - Amendment No. 11 4/26/1988 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County -1999 Agreement for Probation Department 1/1/1999 Closed /Completion, then destroy after 5 years (CL +S) Santa Clara County - Cal -ID System - Amended and Restated 4/26/1988 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County - 2000 Agreement for Probation Department 1/1/1999 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County - 2001 Agreement for Probation Department 1/1/1999 Closed /Completion, then destroy after 5 years (CL +S) Santa Clara County - 2002 Agreement for Probation Department 1/1/1999 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County - 2003 Agreement 5/16/1991 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County - 2003 Agreement ifor Cal -ID System - Amendment No. 1 4/26/1988 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County- 2003 Agreement for Probation Department 1/1/1999 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County - 2003 Emergency Medical Dispatch Services 7/1/2008 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County - 2003 Emergency Medical' Dispatch - Amendment No. 1 7/1/2008 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County - 2003 Emergency Medical, Dispatch - Amendment No. 2 7/1/2008 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County- 2003 Emergency Medical Dispatch - Amendment No. 3 Santa Clara County - 2004 Chip Seal and Traffic Striping of Streets Santa Clara County = 2005 JAG Program Award Santa Clara County - 2006 Agreement for CJIC System Network Services Santa Clara County - 2006 JAG Program Award. Santa Clara County - 2007 Chip Seal and Traffic Striping of Streets Santa Clara County - 2008 Emergency Medical Dispatch Services Santa Clara County - 2009 Emergency Management Performance Grant Santa Clara County - 2010 Agreement Santa Clara County - Agreement Santa Clara County - Agreement for Probation Department Santa Clara County - CJIC System Network Services Santa Clara County - CJIC System Network Services Santa Clara County - CJIC System Network Services - Amendment No. 1 Santa Clara County - CJIC System Network Services- Amendment No. 2 Santa Clara County - Disaster Response and Recovery Interim Agreement Santa Clara County - Disaster Response and Recovery Interim Agreement Santa Clara County - Emergency Management Performance Grant Santa Clara County - Emergency Management Performance Grant Santa Clara County - Emergency Management Performance- Amendment #1 Santa Clara County - First 5 Agreement Santa Clara County - Operational Agreement for the Probation Department Santa Clara County - Probation Department Santa Clara County - Uvas Creek Park Agreement Schaaf & Wheeler - Joint Sewer Maintenance with Morgan Hill SCRWA and Union Pacific Railroad Company - Right of Entry Agreement SCVWD - Transmitters SecureEye System, Inc. South County Housing - Right of Entry Agreement State of California - CalFire /Dept. of Forestry - 2002 Agreement (Croy Fire) State of California - CalFire /Dept. of Forestry - 2003 Agreement State of California - CalFire /Dept. of Forestry - 2006 Agreement State of California - Right of Entry Agreement for Hecker Pass State of California - Right of Entry Agreement for 'Hecker Pass Road 7/1/2008 Closed /Completion, then destroy after 5 years (CL +5) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) 7/1/2010 Closed /Completion, then destroy after 5 years (CL +5) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) 7/1/2008 Closed /Completion, then destroy after 5 years (CL +5) 7/1/2012 Closed /Completion, then destroy after 5 years (CL +5) 5/16/1991 Closed /Completion, then destroy after 5 years (CL +5) 5/16/1991 Closed /Completion, then destroy after 5 years (CL +5) 1/1/1999 Closed /Completion, then destroy after 5 years (CL +5) 7/1/2010 Closed /Completion, then destroy after 5 years (CL +5) 7/1/2010 Closed /Completion, then destroy after 5 years (CL +5) 7/1/2010 Closed /Completion, then destroy after 5 years (CL +5) 7/1/2010 Closed /Completion, then destroy after S years (CL +5) 4/25/1995 Closed /Completion, then destroy after 5 years (CL +5) 4/25/1995 Closed /Completion, then destroy after 5 years (CL +5) 7/1/2012 Closed /Completion, then destroy after 5 years (CL +5) 7/1/2012 Closed /Completion, then destroy after 5 years (CL +S) 7/1/2012 Closed /Completion, then destroy after 5 years (CL +5) 12/31/2005 Closed /Completion, then destroy after 5 years (CL +5) 1/1/1999 Closed /Completion, then destroy after 5 years (CL +5) 1/1/1999 Closed /Completion, then destroy after 5 years (CL +5) 3/10/1980 Closed /Completion, then destroy after 5 years (CL +5) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) 1/17/2008 Closed /Completion, then destroy after 5 years (CL +5) 8/26/1993 Closed /Completion, then destroy after 5 years (CL +5) 12/31/2005 Closed /Completion, then destroy after 5 years (CL ±5) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S,) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) 1/1/2009 Closed /Completion; then destroy after 5 years (CL +5) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +5) Syserco, Inc. - Agreement for Cooling Tower at City Hall Union Pacific Railroad, Company and SCRWA - Right of,Entry Agreement Universal Field Services, Inc. - Santa Teresa Blvd. Widening Project Val's Plumbing & Heating - City Hall Cooling Tower Replacement Project Volunteer Center of Silicon Valley - MOU VTA - Agreement for Donated Property - Highway 152 Improvement Project VTA - Agreement for Measure B Pavement Management Program Funds 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) 12/31/2005 Closed /Completion, then destroy after 5 years (CL +S) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) 1/1/2009 Closed /Completion, then destroy after 5 years (CL +S) 4/1/2002 Closed /Completion, then destroy after 5 years (CL +S) 7/20/1999 Closed /Completion, then destroy after 5 years (CL +S) Name Filing Date Retention Schedule PRA - Gilroy Unified School District 2006 Closed /Completion, then destroy after 5 years (CL +5) Subpeona /Summons 2012 Closed /Completion, then destroy after 5 years (CL +5) Santa Clara County Grand Jury Reports 2011 -2012 Closed /Completion, then destroy after 5 years (CL +5) Proof of Publications 2006 -2012 Closed /Completion, then destroy after 5 years (CL +5) Proclamations - Local Emergency 2009 Closed /Completion, then destroy after 5 years (CL +5) Name Filing Date Retention Schedule Arts & Culture Packet 2012/01/10 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts.& Culture Packet 2012/02/14 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts &Culture Special Mtg 2012/03/01 1/1/2012 Current.Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2012/03/13 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts &Culture Packet 2012/04/10 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts & Culture Retreat 2012/05/04 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2012/05/08 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts & Culture Special Mtg. 2012/06/12 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2012/06/12 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2012/07/10 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts & Culture Special Mtg 2012/08/14 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2012/09/11 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts & Culture Special Mtg 2012/09/25 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2012/10/09 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2012/11/13 1/1/2012 Current Year, then destroy after 2 year (CU +2) Arts & Culture Special Mtg 2012/12/05 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing iDate Retention Schedule Bicycle Pedestrian Packet 2012/01/24 1/1/2012 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2012/02/28 1/1/2012 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2012/03/27 1/1/2012 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2012/04/24 1/1/2012 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2012/05/22 1/1/2012 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2012/06/26 1/1/2012 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2012/07/24 1/1/2012 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2012/08/28 1/1/2012 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2012/09/25 1/1/2012 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2012/10/23 1/1/2012 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2012/11/27 1/1/2012 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Cancellation Notice 2012/12/25 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing 'Date Retention Schedule Citizens Advisory Packet 2012/02/15 1/1/2012 Current Year, then destroy after 2 year (CU +2) Citizens. Advisory Packet 2012/03/07 1/1/2012 Current Year, then destroy after 2 year(CU +2) Name Filing Date Retention Schedule City Council Packet 2012/01/09 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012 /01/23 1/1/2012 Current Year, then destroy after 2 year (CU +2) CityCouncil Retreat Agenda 2012/01/27 & 28 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012 /02/06 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/02/08 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/02/27 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/03/05 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/03/19 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/04/02 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/04/16 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/04/30 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/05/07 - 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/05/21 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet Special Mtg 2012/05/30 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/06/04 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/06/18 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet Special Mtg 2012/06/25 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/06/25 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/07/16 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012 /08/06 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/09/12 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/09/17 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012 /10/01 1/1/2012 Current Year, then destroy after .2 year (CU +2) City Council Packet 2012/10/15 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet Special Mtg 2012/10/25 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/11/05 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/11/19 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/12/03 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet Special Mtg 2012/12/07 1/1/2012 Current Year, then destroy after 2 year (CU +2) City Council Packet 2012/12/10 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Development Standards Packet 2012 /01/30 Development Standards Packet 2012/03/26 Development Standards Packet 2012 /06/25 Development Standards Packet 2012/08/27 - Development Standards Packet 2012/09/24 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Historic Heritage Cancellation Notice 2012/01/18 1/1/2012 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation 2012/02/15 1/1/2012 Current Year, then destroy after 2 year (CU +2) - Historic Heritage Cancellation Notice 2012/03/21 1/1/2012 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2012/04/18 1/1/2012 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2012/05/16 1/1/2012 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2012/06/20 1/1/2012 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2012/07/18 1/1/2012 Current Year, then destroy after 2 year (CU +2) Historic Heritage Packet 2012/08/15 1/1/2012 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2012/09/19 1/1/2012 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2012/10/17 1/1/2012 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2012/11/21 1/1/2012 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2012/12/19 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Housing Advisory. Cancellation Notice 2012/01/11 1/1/2012 Current Year, then destroy after 2 year (CU +2) Housing Advisory Packet 2012/02/08 1/1/2012 Current Year, then destroy after 2 year (CU +2) Housing Advisory Cancellation Notice 2012/03/14 1/1/2012 Current Year, then destroy after 2 year (CU +2) Housing Advisory Cancellation Notice 2012/04/11 1/1/2012 Current Year, then destroy after 2 year (CU +2) Housing Advisory Cancellation Notice 2012 /05/09 1/1/2012 Current Year, then destroy after 2 year (CU +2) Housing. Advisory Cancellation Notice 2012/06/13 1/1/2012 Current Year, then destroy after 2 year (CU +2) Housing Advisory Packet 2012/07/11 1/1/2012 Current Year, then destroy after 2 year (CU +2) Housing Advisory Packet 2012/09/12 1/1/2012 Current Year, then destroy after 2 year (CU +2) Housing Advisory Cancellation Notice 2012/11/14 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Library Bond Oversight Packet 2012/01/11 Library Bond Oversight Packet 2012/02/08 Library Bond Oversight Packet 2012/03/14 Library Bond Oversight Packet 2012/04/11 Library Bond Oversight Cancellation. Notice 2012 /05/09 Library Bond Oversight Packet 2012/07/11 Library Bond Oversight Packet 2012/11/14 1/1/2012 Current Year, then,destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current. Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filling Date Retention Schedule Library Commission Packet 2012/01/11 1/1/2012 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2012/02/08 1/1/2012 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2012/03/14 1/1/2012 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2012/04/11 1/1/2012 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2012/05/09 1/1/2012 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2012/06/13 1/1/2012 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2012/07/11 1/1/2012 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2012 /08/08 1/1/2012 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2012/09/12 1/1/2012 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2012/10/10 1/1/2012 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2012/11/13 1/1/2012 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2012/12/12 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Open Government Packet 2012/04/05 1/1/2012 Current Year, then destroy after 2 year (CU +2) Open Government Packet 2012/10/22 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Parks & Recreation Packet 2012 /01/17 1%1/2012 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2012/02/21 1/1/2012 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2012/02/25 1/1/2012 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2012/03/20 1/1/2012 Current Year, then destroy after 2 year (CU +2) Parks& Recreation Packet.2012 /04/17 1/1/2012 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2012/05/15 1/1/2012 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2012/06/19 1/1/2012 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2012/07/17 1/1/2012 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2012/08/21 1/1/2012 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2012/09/18 1/1/2012 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2012/10/16 1/1/2012 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Cancellation Notice 2012/11/20 1/1/2012 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Cancellation Notice 2012/12/18 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Personnel Commission Packet 2012/01/09 1/1/2012 Current Year, then destroy after 2 year (CU +2) Personnel Commission Cancellation Notice 2012/02/13 1/1/2012 Current Year, then destroy after 2 year (CU +2) Personnel Commission Cancellation Notice 2012/03/12 1/1/2012 Current Year, then destroy after 2 year (CU +2) Personnel Commission Packet 2012/04/09 1/1/2012 Current Year, then destroy after 2 year (CU +2) Personnel Commission Cancellation Notice 2012/05/14 1/1/2012 Current Year, then destroy after 2 year (CU +2) Personnel Commission Cancellation Notice 2012/06/11 1/1/2012 Current Year, then destroy after 2 year (CU +2) Personnel Commission Cancellation Notice 2012/07/09 1/1/2012 Current Year, then destroy after 2 year (CU +2) Personnel Commission Packet 2012/08/13 1/1/2012 Current Year, then destroy after 2 year (CU +2) Personnel Commission Cancellation Notice 2012/09/10 1/1/2012 Current Year, then destroy after 2 year (CU +2) Personnel Commission Cancellation Notice 2012/10/08 1/1/2012 Current Year, then destroy after 2 year (CU +2) Personnel Commission Packet 2012/11/19 1/1/2012 Current Year, then destroy after 2 year (CU +2) Personnel Commission Cancellation Notice 2012/12/10 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Physically Challenged Board Packet 2012/01/10 1/1/2012 Current. Year, then destroy after 2 year (CU +2) Physically Challenged Board Packet 2012/04/10 1/1/2012 Current Year, then destroy after 2 year (CU +2) Physically Challenged Board Packet 2012/07/10 1/1/2012 Current Year, then destroy after 2 year (CU +2) Physically Challenged Board Packet 2012/10/09 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Planning Commission Packet 2012/01/05 1/1/2012 Current Year, then destroy after 2 year (CU +2) Planning Commission Cancellation Notice 2012/02/02 1/1/2012 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2012/02/11 1/1/2012 Current Year, then destroy after year (CU +2) Planning Commission Cancellation Notice 2012/03/01 1/1/2012 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2012/04/06 1/1/2012 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2012/05/03 1/1/2012 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2012/06/07 1/1/2012 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2012/06/28 1/1/2012 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2012/07/26 1/1/2012 Current Year, then destroy after 2 year (CU +2) Planning Commission Special Mtg- Packet 2012/08/23 1/1/2012 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2012/09/06 1/1/2012 Current Year, then - destroy after 2 year (CU +2) Planning Commission Packet 2012/10/04 1/1/2012 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2012/11/01 1/1/2012 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2012/12/06 1/1/2012 Current Year, then. destroy after 2 year (CU +2) Name Filing Date Retention Schedule Public Art Committe Packet 2012/01/25 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Special. Mtg 2012/02/07 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Special Mtg 2012/02/13 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2012/02/22 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Special Mtg 2012/02/27 1/1/2012 Current Year, then destroy after, 2 year (CU +2) Public Art Committe Special Mtg 2012/03/05 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Cancellation Notice 2012/03/19 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Special Mtg 2012/03/19 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2012/03/28 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Retreat 2012/05/23 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2012/06/27 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public.Art Committe Packet 2012/07/16 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2012/07/16 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2012/08/22 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2012 /09/26 1/1/2012 Current Year, then destroy after 2 year {CU +2) Public Art Committe Packet 2012/10/17 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Special Mtg 2012/10/30 1/1/2012 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2012/11/28 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Sign Ordinance Task Force Packet 2012 /09/18 Sign Ordinance Task Force Packet 2012/10/10 Sign Ordinance Task Force Packet 2012/10/30 Sign Ordinance Task Force Packet 2012/12/04 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule SCRWA Cancellation Notice 2012/01/10 1/1/2012 Current'Year, then destroy after 2 year (CU +2) SCRWA Packet 2012/02/14 1/1/2012 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2012/03/13 1/1/2012 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2012/04/04 1/1/2012 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2012/05/02 1/1/2012 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2012/06/06 1/1/2012 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2012/07/11 1/1/2012 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2012/08/01 1/1/2012 Current Year, then destroy after 2 year (CU +2) SCRWA Cancellation Notice 2012/09/05 1/1/2012 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2012/10/03 1/1/2012 Current Year, then destroy after 2 year (CU +2) SCRWA Cancellation Notice 2012/11/07 1/1/2012 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2012/12/05 1/1/2012 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Youth Commission Packet 2012/01/09 1/1/2012 Youth Commission Packet 2012/02/13 1/1/2012 Youth Commission Packet 2012/03/12 1/1/2012 Youth Commission. Packet 2012/04/09 1/1/2012 Youth Commission Packet 2012/05/14 1/1/2012 Youth Commission Packet 2012/10/08 1/1/2012 Youth Commission Packet 2012/11/05 1/1/2012 Youth Commission Packet 2012/12/10 1/1/2012 Current Year, then destroy after 2 year (CU +2) Current Year, then destroy after 2 year (CU +2) Current Year, then destroy after 2 year (CU +2) Current Year, then destroy after 2 year (CU +2) Current Year, then destroy after 2 year (CU +2) Current Year, then destroy after 2 year (CU +2) Current Year, then destroy after 2 year (CU +2) Current Year, then destroy after 2 year (CU +2)