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Request No. 05REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS Request No. 05 This Request for Authority to Destroy Obsolete Records is made pursuant to the: Gilroy Records Retention Guidelines adopted February 3, 2014, by City Council Resolution No. 2014 -11 I hereby request destruction of the records identified on the "Destruction of Obsolete Records Inventory," attached hereto as Exhibit "A." The records identified on Exhibit "A" will be referred to as "Obsolete Records." I have reviewed the Obsolete Records and hereby certify that the "record series numbers," "office of record/title & content of record ", and "dates of records ", identified on Exhibit "A" attached hereto, accurately and completely describe the Obsolete Records. I hereby certify that, based upon the Records Retention Guidelines, the City is no longer required to retain these Obsolete Recor s. R February 12, 2015 to emb r/Recor Manager Date I hereby certify that I have reviewed the Request for Destruction of Obsolete Records Inventory (Exhibit "A "), and, to my knowledge, the Obsolete Records Inventory does not identify any records which the City is required to retain in accordance with the City Records Retention Guidelines. Subject to the consent by the City Attorney as provided with the adoption of Resolution 2014 -11, I hereby consent to destruction of the Obsolete Records. Based upon the types f documents included in the Obsolete Records Inventory, the method of destruction shall be: Shredding , Recycling ���/// , RME Destruction [to be inserted by City Clerk] I hereby gnsent to 6desction � f the Obsolete Rec C p 1 y Clerk 4814 - 2150- 91442 LAM04706083 DESTRUCTION OF OBSOLETE RECORDS INVENTORY Page / a y RECORD OFFICE OF RECORD/TITLE & CONTENT OF DATE OF REQUIRED DATE OF CONFIDENTIAL TYPE OF LOCATION RECORD refer to retention_ schedule RECORDS RETENTION DESTRUCTION YES/NO MEDIA File Room Proof of Publication-Zoning ord. Amendment Sec. 44 12/28/12 CU +2 2/13/13 No Print File Room Proof of Publication- Amendment to 2012 CDBG 11/30/12 CU +2 2/13/13 No Print Annual Action Plan File Room Proof of Publication- Hearing — Charges for Strom 11/30/12 CU +2 2/13/13 No Print Water Sewer and Traffic impact fees in Gilroy File Room Proof Of Publication- Adoption of Ord. Approving 12/21/12 CU +2 2/13/13 No Print Application Z 12 -04, Amending 96 -5 File Room Proof of Publication- Consideration of Ord. Z 12 -04, 11/30/12 CU +2 2/13/13 No Print Amending 96 -5 File Room Proof of Publication- Adoption of Ord. Z 12 -02, 11/21/12 CU +2 2/13/13 No Print Change in Zonin File Room Proof of Publication- Consideration of Ord. Z 12 -02, 11/9/12 CU +2 2/13/13 No Print Change in Zoning File Room Proof of Publication- Hearing- Multi family housing 10/19/12 CU +2 2/13/13 No Print revenue bonds for Gilroy ark Apartments File Room Proof of Publication- Hearing- PUD Request - Rancho 10/19/12 CU +2 2/13/13 No Print Hills Drive at Longmeadow and Sunrise Drives File Room Proof of Publication- Hearing- Consider Amendments 10/19/12 CU +2 2/13/13 No Print to Gilroy Zoning Code Sec 50.62- Interim Exception to Residential Development Ord. File Room Proof of Publication- Adoption of Ord. Amending Ch. 11/9/12 CU +2 2/13/13 No Print 12.6- Habitat Conservation plan File Room Proof of Publication - Consideration of Adoption of Ord. 10/23/12 CU +2 2/13/13 No Print 12.6 Habitat Conservation plan File Room Proof of Publication- City Financial Transactions 10/23/12 CU +2 2/13/13 No Print 2011/1012 File Room Proof of Publication - Hearing Zone Change Gateway 9/21/12 CU +2 2/13/13 No Print District to Gateway planned Unit Development File Room Proof of Publication- Adoption of Ord. Amending Ch 10/9/12 CU +2 2/13/13 No Print 17A of city code- OGO Commission File Room Proof of Publication- Considering the issuance of tax- 9/14/12 CU +2 2/13/13 No Print exempt obligations File Room Proof of Publication- Hearing to consider demolition 8/24/12 CU +2 2/13/13 No Print and removal of 7453 Monterey St. — Vacant commercial building File Room Proof of Publication- Notice City Council and Mayor 8/10/12 CU +2 2/13/13 No Print Candidate Nomination period will be extended File Room Proof of Publication- Hearing to consider establishment 7/27/12 CU +2 2/13/13 No Print of the city of Gilroy Tourism Business improvement district any File Room Proof of Publication- Adoption of Ord. Amending Ch. 8/14/12 CU +2 2/13/13 No Print 15 Article 1 of city Code- prohibiting jaywalking near schools File Room Proof of Publication- Consideration of Adoption of Ord. 7/20/12 CU +2 2/13/13 No Print amending Ch. 15 Article 1 of City code. File Room Proof of Publication- Hearing, to consider a Residential 7/13/12 CU +2 2/13/13 No Print Development ord. Housing exemption, planned unit development Amendment File Room Proof of Publication - Notice of election 7/10/12 CU +2 2/13/13 No Print File Room Proof of Publication- Hearing, Consider property liens 6/29/12 CU +2 2/13/13 No Print for fees and charges for the abatement of weeds within the ci File Room Proof of Publication - Adoption of an urgency interim 7/20/12 CU +2 2/13/13 No Print ordinance. No 2011 -11 Prohibiting approval of any residential development project east of Highway 101 File Room Proof of Publication- Consideration of the Adoption of 6/29/12 CU +2 2/13/13 No Print an extension of urgency interim ord. No 2011 -11 for 1 year File Room Proof of Publication- Hearing, Consider the placement 6/8/12 CU +2 2/13/13 No Print of liens for non - payment of charges for the collection of garbage, rubbish and refuse in city limits File Room Proof of Publication- Adoption of Ord. Amending Ch. 6/26/12 CU +2 2/13/13 No Print 19B regulate smoking in city arks File Room Proof of Publication - Consideration of Adoption of 6/20/12 CU +2 2/13/13 No Print ordinance Amending Ch. 19B of the city code to regulate smoking in city arks. File Room Proof of Publication- Hearing, consider report from PD 6/8/12 CU +2 2/13/13 No Print recommending projects and programs for funding under Edward Byrne Memorial Justice Assistance Grant File Room Proof of Publication- Adoption of ord. repealing Ch. 8, 5/29/12 CU +2 2/13/13 No Print adopting new Ch. 8 File Room Proof of Publication- Adoption of Ord. Amending 5/29/12 CU +2 2/13/13 No Print downtown Specific Plan and Zoning ordinance to allow public dancing as a use in certain areas. File Room Proof of Publication - Consideration of Ord. Amending 5/15/12 CU +2 2/13/13 No Print downtown Specific Plan and Zoning ordinance to allow public dancing as a use in certain areas. File Room Proof of Publication- Adoption of ord. repealing Ch. 8, 515/12 CU +2 2/13/13 No Print adopting new Ch. 8 File Room Proof of Publication- Hearing, Request to allocate 60 5111112 CU +2 2/13/13 No Print residential units under Gilroy Zoinign Code Section 50.62 (B) (10) on a property zoned DED Monterey and 11th Street File Room Proof of Publication-Hearing, to consider hotels on 5/11/12 CU +2 2/13/13 No Print property zoned C3 -PUD File Room Proof of Publication- Hearing to consider Amendments 4/13/12 CU +2 2/13/13 No Print to the downtown specific plan, regulate dancing in all districts File Room Proof of Publication- Hearing to consider 5.4% annual 4/13/12 CU +2 2/13/13 No Print increase for solid waste and recycling services File Room Proof of Publication- Adoption of ord. Levying special 4/6/12 CU +2 2/13/13 No Print tax within community facilities district no. 2012 -1 (landscape maintenance File Room Proof of Publication- Consideration of ordinance to 3/30/12 CU +2 2/13/13 No Print Levying special tax within community facilities File Room Proof of Publication- hearing for Community 3/15/12 CU +2 2/13/13 No Print Development block grant program for 2012 File Room Proof of Publication- Establishment of community 3/2/12 CU +2 2/13/13 No Print facilities district in Gilroy. No 2012 -1 File Room Proof of Publication- Hearing for the abatement of 3/9/12 CU +2 2/13/13 No Print weeds and other refuse File Room Proof of Publication- Adoption of Ord. Regulating 3/30/12 CU +2 2/13/13 No Print municipal elections by repealing ord. 2007 -12 in its entirety replacing with new ord. File Room Proof of Publication- Consideration of Ord. Regulating 3/13/12 CU +2 2/13/13 No Print municipal elections by repealing ord. 2007 -12 in its entirety replacing with new ord. File Room Proof of Publication- Adoption of ord. Amending 3/30/12 CU +2 2/13/13 No Print Zoning ordinance Section 38- Water conservation landsca in File Room Proof of Publication- Consideration of Ord. Amending 3/13/12 CU +2 2/13/13 No Print Zoning ordinance Section 38- Water conservation landscaping File Room Proof of Publication- Adoption of ord. "Small 3/13/12 CU +2 2/13/13 No Print Animals" regulating chickens and rabbits and other small animals in residential zones File Room Proof of Publication- Adoption of ord. "Small Animals" 3/13/13 CU +2 2/13/13 No Print regulating chickens and rabbits and other small animals in residential zones File Room Proof of Publication- Consideration of ord. "Small 2/24/12 CU +2 2/13/13 No Print Animals" regulating chickens and rabbits and other small animals in residential zones File Room Proof of Publication- Hearing to interpret the 1/27/12 CU +2 2/13/13 No Print downtown Gilroy specific plan to determine whether a site zoned gateway district may be developed with a single family detached residential sub division File Room Proof of Publication - Consideration of Ord. Regulating 1/31/12 CU +2 2/13/13 No Print municipal elections by repealing ord. 2007 -12 in its entirety replacing with new ord. y'b y Inventory completed by Jennifer Marrazzo Date 02/09/15 File Room Proof of Publication- Hearing, to consider update to 12/23/11 CU +2 2/13/13 No Print housing element of the city general plan File Room Proof of Publication- Adoption of Ord. imposing 2/14/12 CU +2 2/13/13 No Print registration and maintenance requirements for ground - floor windows in vacant commercial space in the downtown historic district File Room Proof of Publication- Hearing, to consider appeal of the 1/13/12 CU +2 2/13/13 No Print planning commission denial of a tentative map and architectural and site -PUD request File Room Proof of Publication- Hearing to consider modifications 1/13/12 CU +2 2/13/13 No Print to the city zoning code section 38 titled "Landscaping" File Room Proof of Publication- Adoption of an ord. approving 1/20/12 CU +2 2/13/13 No Print application Z08 -01 for a change in zoning File Room Proof of Publication- Property Lien for delinquent 2/21/12 CU +2 2/13/13 No Print administrative citation penalties and the costs of collection File Room Proof of Publication- Consideration of ord. Imposing -1/6/121 CU +2 2113/13 No Print registration and maintenance requirements for ground - floor windows in vacant commercial space in the downtown historic district Inventory completed by Jennifer Marrazzo Date 02/09/15