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Minutes 2015/06/01City of Gilroy City Council Meeting Minutes June 1, 2015 I. OPENING A. Call to Order Mayor Gage called the meeting to order at 6:00 p.m. The pledge of allegiance was led by Council Member Aulman. The invocation was given by Pastor Malcolm McPhail of New Hope Community Church. City Clerk Shawna Freels announced that the agenda had been posted on May 27, 2015 at 1:15 p.m. Roll Call Present: Council Member Terri Aulman; Council Member Dion Bracco; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Absent/Excused: Council Member Peter Leroe -Munoz B. Orders of the Day There were no agenda changes. C. Introductions Captain Scot Smithee introduced newly hired Police dispatcher Sean Rose. II. CEREMONIAL ITEMS A. Proclamations, Awards and Presentations There were none. III. PRESENTATIONS TO COUNCIL A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA, BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL Mark Turner of the Chamber of Commerce was called to speak describing the changes to the sign ordinance that had taken place earlier in the year, and explaining that the Chamber would like to further discuss the issue of banners for a better compromise. M.A. Bowe was called to speak sharing the American Cancer Society Relay for Life event being held in Gilroy on June 27th and sharing and the details of the fund raising efforts in the city throughout the month of June. There were no further public comments Council Member Peter Leroe -Munoz joined the meeting at 06:03 p.m. B. Youth Commission Annual Presentation to the City Council The presentation was given by the Commission. IV. REPORTS OF COUNCIL MEMBERS City Council Meeting Minutes 6/1/2015 2 Council Member Tucker spoke on the Habitat Agency meetings and the group's fiscal plans. Mayor Pro Tempore explained that VTA meetings would take place the following week. MAYOR'S REPORT Mayor Gage read a letter of award issued to the finance department. V. FUTURE COUNCIL INITIATED AGENDA ITEMS Council Member Velasco requested that a staff report be prepared to address the Chamber of Commerce request related to the sign ordinance to address the provisions on banners. A majority of the Council did not agree to agendize the item; Council Members Aulman, Leroe- Munoz, Mayor Pro Tempore Woodward and Mayor Gage against. VI. CONSENT CALENDAR A. Minutes of the May 18, 2015 Regular Meeting B. Approval of American Crown Circus Event June 18 -22, 2015 C. Letter to the Santa Clara County Board of Supervisors in Support of a Paid Vote by Mail Return Ballot Program Motion on the Consent Calendar Motion: to Approve Consent Calendar Items A, B and C. Moved by Council Member Peter Leroe- Munoz, seconded by Council Member Cat Tucker. Vote: Motion carried 7 -0. Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker, Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage VII. BIDS AND PROPOSALS There were none. VIII. PUBLIC HEARINGS A. Consideration of the Adoption of the City of Gilroy Operating Budget for Fiscal Years 2015 -2016 (FY 16) and 2016 -2017 (FY 17), Capital Improvement Budget for Fiscal Years 2015 -2016 (FY 16) Through 2020 -2021 (FY 21), Appropriation Limit for Fiscal Year 2015 -2016 (FY 16), and Approval of the South County Regional Wastewater Authority (SCRWA) Operating Budget for Fiscal Years 2015 -2016 (FY 16) and 2016 -2017 (FY 17) and Capital Improvement Budget for Fiscal Years 2015 -2016 (FY 16) Through 2020 -2021 (FY 21) The staff report was presented by Finance Director Turner. Erwin Boggs was called to speak sharing his support for re- funding the Gilroy Welcome Center. Jane Howard of the Gilroy Welcome Center was called to speak sharing the multitude of events the center was putting on and the need to work together. Susan Mister was called to speak sharing positive remarks regarding the management of the Gilroy Welcome Center and her support of their continued funding. City Council Meeting Minutes 6/1/2015 3 Beverly Pierce of the Native Daughters of the Golden West was called to speak sharing the tremendous support of the organization by the Welcome Center. The public hearing was then closed. Motion on Item VIII.A. Motion: to Adopt a Resolution 2015 -23 of the City Council of the City of Gilroy Adopting the Budget for Said City for Fiscal Years 2015 -2016 (FY 16) and 2016- 2017 (FY 17) and Appropriating Proposed Expenditures for the Purposes Set Forth in the budget with a modification to the Welcome Center annual budget to be set at $300,000. 00 each year for the next 2 years, with the Welcome Center to find private donors beginning in budget year 2017 -2018, so that the maximum contribution from the City will then be $200,000. Moved by Council Member Cat Tucker, seconded by Mayor Pro Tempore Perry Woodward. Vote: Motion carried 7 -0. Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Second Motion on Item VIII.A. Motion: to Approve the Capital Improvement Budget for Fiscal Years 2015 -2016 (FY 16) Through 2020 -2021 (FY 21) Moved by Council Member Peter Leroe- Munoz, seconded by Council Member Terri Aulman. Vote: Motion carried 7 -0. Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Third Motion on Item VIII.A. Motion: to Adopt a Resolution 2015 -24 of the City Council of the City of Gilroy Setting the Appropriation Limit for Fiscal Year 2015 -2016 (FY 16) Moved by Mayor Pro Tempore Perry Woodward, seconded by Council Member Cat Tucker. Vote: Motion carried 7 -0. Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Fourth Motion on Item VIII.A. Motion: to Approve the South County Regional Wastewater Authority (SCRWA) Operating Budget for Fiscal Years 2015 -2016 (FY 16) and 2016 -2017 (FY 17) and Capital Improvement Budget for Fiscal Years 2015 -2016 (FY 16) Through 2020- 2021 (FY 21) Moved by Mayor Pro Tempore Perry Woodward, seconded by Council Member Peter Leroe- Munoz. Vote: Motion carried 7 -0. Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage IX. UNFINISHED BUSINESS A. Adoption of an Ordinance the City Council of the City of Gilroy Approving Zone Change Z 15-04,'a Planned Unit Development Zoning Amendment to Approve the Heartlands Estates Phase I Project, Filed by Meritage Homes c/o Scott Kramer for Property Located on the Northern Portions of 1690 and 1750 Hecker Pass Road, APN 810 -21 -009 City Council Meeting Minutes 6/1/2015 El Council Member Aulman recused herself from deliberations on the Heartland Estates items explaining that she owned a home within 500 feet of the project site, she then left the Council Chambers. There were no public comments. Motion on Item IX.A. Motion: to Adopt an Ordinance 2015 -04 the City Council of the City of Gilroy Approving Zone Change Z.15 -04, a Planned Unit Development Zoning Amendment to Approve the Heartlands Estates Phase I Project, Filed by Meritage Homes c/o Scott Kramer for Property Located on the Northern Portions of 1690 and 1750 Hecker Pass Road, APN 810 -21 -009 Moved by Mayor Pro Tempore Perry Woodward, seconded by Council Member Cat Tucker. Vote: Motion carried 6- 0 -0 -1. Yes: Council. Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Abstain: Council Member Terri Aulman B. Adoption of a Resolution of the City Council of the City of Gilroy Approving Architectural and Site Review AS 14 -37, a Planned Unit Development Architectural and Site Review to Allow for the Construction of the Heartlands Estates Phase I Project APN 810 -21 -008 There were no public comments. Motion:. Approve Motion to Adopt a Resolution 2015 -25 of the City Council of the City of Gilroy Approving Architectural and Site Review AS 14-37, a Planned Unit Development Architectural and Site Review to Allow for the Construction of the Heartlands Estates Phase I Project APN 810 -21 -008 Moved by Council Member Peter Leroe- Munoz, seconded by Council Member Dion Bracco. Vote: Motion carried 6- 0 -0 -1. Yes: Council Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Abstain: Council Member Terri Aulman C. Adoption of an Ordinance of the City Council of the City of Gilroy Approving Zone Change Z 15 -02 a Planned Unit Development Zoning Amendment to Approve the Heartlands Estates Phase II Project, Filed by Meritage Homes c/o Scott Kramer for Property Located on the Northern Portions.of 1690 and 1750 Hecker Pass Road, APN 810 -21 -009 There were no public comments. Motion on Item IX.C. Motion: Approve Motion to Adoption of an Ordinance of the City Council of the City of Gilroy Approving Zone Change Z 15 -02 a Planned Unit Development Zoning Amendment to Approve the Heartlands Estates Phase II Project, Filed by Meritage Homes c/o Scott Kramer for Property Located on the Northern Portions of 1690 and 1750 Hecker Pass Road, APN 810 -21 -009 Moved by Council Member Peter Leroe- Munoz, seconded by Council Member Cat Tucker. Vote: Motion carried 6- 0 -0 -1. Yes: Council Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Abstain: Council Member Terri Aulman City Council Meeting Minutes 6/1/2015 5 D. A Resolution of the City Council of the City of Gilroy Approving Tentative Map TM 14 -04 a Subdivision to Allow 33 Single- Family Residential Lots in the Heartlands Estates Phase II, APN 810 -21 -009 There were no public comments. Motion on Item IX.D. Motion: to Adopt a Resolution 2015 -26 of the City Council of the City of Gilroy Approving Tentative Map TM 14 -04 a Subdivision to Allow 33 Single - Family Residential Lots in the Heartlands Estates Phase II, APN 810 -21 -009 Moved by Council Member Peter Leroe- Munoz, seconded by Mayor Pro Tempore Perry Woodward. Vote: Motion carried 6- 0 -0 -1. Yes: Council. Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Abstain: Council Member Terri Aulman E. A Resolution of the City Council of the City of Gilroy Approving Architectural and Site Review A/S 15 -03 a Planned Unit Development Architectural and Site Review to Allow for the Construction of the Heartlands Estates Phase II Project, APN 810 -21 -009 There were no public comments. Motion on Item IX.E. Motion: to Adopt a Resolution 2015 -27 of the City Council of the City of Gilroy Approving Architectural and Site Review A/S 15 -03 a Planned Unit Development Architectural and Site Review to Allow for the Construction of the Heartlands Estates Phase II Project, APN 810 -21 -009 Moved by Council Member Cat Tucker, seconded by Mayor Pro Tempore Perry Woodward. Vote: Motion carried 6 -0. Yes: Council Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage Absent: Council Member Terri Aulman Council Member Aulman returned to the dais. F. Consideration of the Approval of a Joint Powers Authority Agreement and Bylaws to Join the Municipal Pool Authority for Self- insured Risk Coverage and Termination of the City's Association with ABAG Plan Risk Pool The staff report was presented by Human Resources Director McPhillips. There were no public comments. Motion on Item IX.F. Motion: to Adopt a Resolution 2015 -28 of the City Council of the City of Gilroy Authorizing the City's Participation in the Municipal Pooling Authority and Approving the Revised Exercise of Joint Powers Agreement and Bylaws Moved by Mayor Pro Tempore Perry Woodward, seconded by Council Member Dion Bracco. Vote: Motion carried 7 -0. Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage City Council Meeting Minutes 6/1/2015 N Second Motion on Item IX.F. Motion: to Withdraw from the Current Insurance Provider, Association of Bay Area Governments Pooled Liability Insurance Network Moved by Council Member Peter Leroe- Munoz, seconded by Mayor Pro Tempore Perry Woodward. Vote: Motion carried 7 -0. Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage X. INTRODUCTION OF NEW BUSINESS A. Silicon Valley Regional Interoperability Authority Memorandum of Understanding for the Building and Maintenance of the New Silicon Valley Regional Communications System The staff report was presented by Police Captain Deras. Public comment was opened. Ron Kirkish was called to speak sharing his support for the funding and needs of the community explaining that L.A. had been a grim reminder of the needs for technological improvements. Public comment was then closed. Motion on Item X.A. Motion: to Approve a Memorandum of Understanding With the Silicon Valley Regional Interoperability Authority for the Building and Maintenance of the New Silicon Valley Regional Communications System Moved by Council Member Terri Aulman, seconded by Council Member Peter Leroe- Munoz. Vote: Motion carried 7 -0. Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage B. Garlic Festival Association Request for Road Improvements at Christmas Hill Park The staff report was presented by Operations Manager Stubchaer. There were no public comments. Motion on Item X.B. Motion: to Approve the Donation from the Garlic Festival Association of Road Improvements at Christmas Hill Park Moved by Mayor Pro Tempore Perry Woodward, seconded by Council Member Peter Leroe- Munoz. Vote: Motion carried 7 -0. Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member , Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage XI. CITY ADMINISTRATOR'S REPORTS XII. CITY ATTORNEY'S REPORTS XIII. CLOSED SESSION A. CONFERENCE WITH NEGOTIATOR - COLLECTIVE BARGAINING UNIT Pursuant to Government Code Section 54957.6, Gilroy City Code Section 17A.11 (4) (a) City Council Meeting Minutes 6/1/2015 1 7 Collective Bargaining Unit: AFSCME Local 101 Representing Employees Affiliated with AFSCME, Local 101 City Negotiators: Thomas Haglund, City Administrator; LeeAnn McPhillips, Human Resources Director Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions Memorandums of Understanding: MOU Between City of Gilroy and AFSCME, Local 101 B. CONFERENCE WITH NEGOTIATOR - COLLECTIVE BARGAINING UNIT Pursuant to Government Code Section 54957.6, Gilroy City Code Section 17A. 11 (4) (a) Collective Bargaining Unit: Gilroy Management Association Representing Employees Affiliated with Gilroy Management Association City Negotiators: Thomas Haglund, City Administrator; LeeAnn McPhillips, Human Resources Director Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions Memorandums of Understanding: MOU Between City of Gilroy and the Gilroy Management Association C. CONFERENCE WITH NEGOTIATOR - UNREPRESENTED EMPLOYEES Pursuant to Government Code Section 54957.6, Gilroy City Code Section 17A.11 (4) (a) Employee Groups: Unrepresented Exempt/Confidential /Department Head /Part-Time/ Seasonal/Temporary Employees City Negotiator: Thomas J. Haglund, City Administrator Anticipated Issue(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions There were no public comments. Motion to adjourn to closed session. Motion: Approve Motion to Adjourn to Closed Session Moved by Council Member Dion Bracco, seconded by Mayor Pro Tempore Perry Woodward. Vote: Motion carried 7 -0. Yes: Council Member Terri Aulman; Council Member Dion Bracco; Council Member Peter Leroe- Munoz; Council Member Cat Tucker; Council Member Roland Velasco; Mayor Pro Tempore Perry Woodward; Mayor Don Gage City Council Meeting Minutes 6/1/2015