Request No. 06REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
Request No. 06
This Request for Authority to Destroy Obsolete Records is made pursuant to the:
Gilroy Records Retention Guidelines adopted February 3, 2014, by City Council Resolution No. 2014 -11
I hereby request destruction of the records identified on the "Destruction of Obsolete Records Inventory," attached hereto
as Exhibit "A." The records identified on Exhibit "A" will be referred to as "Obsolete Records." I have reviewed the
Obsolete Records and hereby certify that the "record series numbers," "office of record/title & content of record ", and
"dates of records ", identified on Exhibit "A" attached hereto, accurately and completely describe the Obsolete Records.
I hereby certify that, based upon the Records Retention Guidelines, the City is no longer required to retain these Obsolete
Records.
ffqll June 17, 2015
S aff Member/Re o ds Manager Date
I hereby certify that I have reviewed the Request for Destruction of Obsolete Records Inventory (Exhibit "A "), and, to my
knowledge, the Obsolete Records Inventory does not identify any records which the City is required to retain in
accordance with the City Records Retention Guidelines.
Subject to the consent by the City Attorney as provided with the adoption of Resolution 2014 -11, I hereby consent to
destruction of the Obsolete Records. Based upon the types of documents included in the Obsolete Records Inventory, the
method of destruction shall be:
Shredding , Recycling , RME Destruction [to be inserted by City Clerk]
I hereby consent to destructiota of the Obsolete Records
C4�,Cltrk
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4814 - 2150- 91442
LAC104706083
Date
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
Inventory completed by Susan Johnson
Date 06/17/2015
RECORD
LOCATION
OFFICE OF RECORD/TITLE & CONTENT OF
RECORD _ refer to retention schedule
DATE OF
RECORDS
REQUIRED
RETENTION
DATE OF
DESTRUCTION
CONFIDENTIAL
YES/NO
TYPE OF
MEDIA
File room
City Council Meeting Agenda Packet
119/2012
2 years
6/17/2015
No
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File room
City Council Meeting Agenda Packet
1/23/2012
2 years
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No
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City Council Special Meeting — Goal Setting Session
Packet
1/27/2012 &
1/28/2012
2 years
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No
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City Council. Meeting Agenda Packet
2/6/2012
2 years
6/17/2015
No
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City Council Special Joint Meeting w /GUSD Packet
2/8/2012
2 years
6/17/2015
No
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City Council Special Meeting Agenda Packet
2/27/2012
2 years
6/17/2015
No
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City Council Meeting Agenda Packet
3/5/2012
2 years
6/17/2015
No
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City Council Meeting Agenda Packet
3/19/2012
2 years
6/17/2015
No
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City Council Meeting Agenda Packet
4/2/2012
2 years
6/17/2015
No
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City Council Meeting, Agenda Packet
4/16/2012
2 years
6/17/2015
No
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City Council. Special Meeting Agenda Packet
4/30/2012
2 years
6/17/2015
No
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5/7/2012
2 years
6/17/2015
No
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File room
City Council Meeting Agenda Packet
5/21/2012
2 years
6/17/2015
No
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City Council Special Meeting w /Arts Community
Roundtable Packet
5/30/2012
2 years
6/17/2015
No
Print
File room
City Council Meeting Agenda Packet
6/4/2012
2 years
6/17/2015
No
Print
File room
City Council Meeting Agenda Packet
6/18/2012
2 years
6/17/2015
No
Print
File room
City Council Special Meeting Agenda Packet
6/25/2012
2 years
6/17/2015
File room
City Council Meeting Agenda Packet
7/16/20,12
2 years
6/17/2015 -
No
Print
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8/6/2012
2 years
6/17/2015
No
Print
File room
City Council Meeting Agenda Packet
9/10/2012
2 years
6/17/2015
No
Print
File room
City Council Meeting Agenda Packet
9/17/2012
2 years
6/17/2015
No
Print
File room
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10/1/2012
2 years
6/17/2015
No
Print
File room
City Council Meeting Agenda Packet
10/15/2012
2 years
6/17/2015
No
Print
File room
City Council Special Meeting w /Arts Community
Roundtable Packet
10/25/2012
2 years
6/17/2015
No
Print
File room
City Council Meeting Agenda Packet
11/5/2012
2 years
6/17/2015
No
Print
File room
City Council Meetin A enda Packet
11/19/2012
2 years
6/17/2015
No
Print
File room
City Council Meeting Agenda Packet
12/3/2012
2 years
6/17/2015
No
Print
File room
City Council Meeting Agenda Packet
12/7/2012
2 ye . ars
6/17/2015
No
Print
File room
City Council Meetin .A enda Packet
12/10/2012
2 years
6/17/2015
No
Print
File room
No
Print
File room
No
Print
Inventory completed by Susan Johnson
Date 06/17/2015