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Request No. 08REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS Request No. 08 This Request for Authority to Destroy Obsolete Records is made pursuant to the: Gilroy Records Retention Guidelines adopted February 3, 2014, by City Council Resolution No. 2014 -11 I hereby request destruction of the records identified on the "Destruction of Obsolete Records Inventory," attached hereto as Exhibit "A." The records identified on Exhibit "A" will be referred to as "Obsolete Records." I have reviewed the Obsolete Records and hereby certify that the "record series numbers," "office of record/title & content of record ", and "dates of records ", identified on Exhibit "A" attached hereto, accurately and completely describe the Obsolete Records. I hereby certify that, based upon the Records Retention Guidelines, the City is no longer required to retain these Obsolete Records. 6AO�i December 31, 2015 Staff Member/ReL4& Manager Date I hereby certify that I have reviewed the Request for Destruction of Obsolete Records Inventory (Exhibit "A "), and, to my knowledge, the Obsolete Records Inventory does not identify any records which the City is required to retain in accordance with the City Records Retention Guidelines. Subject to the consent by the City Attorney as rovided with the adoption of Resolution 2014 -11, I hereby consent to destruction of the Obsolete Records. Based pon the types of documents included in the Obsolete Records Inventory, the method of destruction shall be: Shredding Recycling , RME Destruction [to be inserted by City Clerk] 4814 - 2150- 91442 LAM04706083 Records L&,6�f) Date Name Active Network, Inc. - ProActive Software License and Service Blair, Church & Flynn Consulting Engineers - 2007 Agreement Harris & Associates - "As- Built" Drawings for 4 Bridge Projects Harris & Associates -1995 Agreement and Amendments Harris & Associates -1998 Agreement and Amendments Harris & Associates - 2002 Agreement and Amendments Harris & Associates - 2004 Agreement and Amendments Harris & Associates - Pavement Management Resurfacing Project Harris & Associates - 5 -year Sanitary Sewer Main Video Program Harris & Associates - ADA Improvements for FY 1995 -1997 Harris & Associates - ADA Improvements /Design Harris & Associates - Annual Handicap Ramp Project Harris & Associates - Mantelli Gap Closure Project Harris & Associates - Bridge Replacement Harris & Associates - .Charter Cable TV Fiber Optic Project Harris & Associates - Christmas Hill Park Harris & Associates - Corporation Yard Harris & Associates - Downtown Sidestreet Streetscape Harris & Associates - Eagle Ridge Development Harris & Associates - Erosion Control Inspection - Country Estates Harris & Associates - Evaluation of old PG &E Building Harris & Associates - Fifth Street Undergrounding Project Harris & Associates - Fifth Street Undergrounding Utility District Harris & Associates - Gavilan College Pump Station Harris & Associates - Preliminary Utility Relocation Investigation Harris & Associates - Relocation of Onsite and Offsite Utilities Harris & Associates - Gilroy Museum' Harris & Associates - Gilroy Skateboard Facility Harris & Associates - Hanna Street Improvement Project Harris & Associates - Plan Review for Summerhills Development Harris & Associates - LAVP - Storm Drain Design Harris & Associates - LAVP - Tennis Court Addition Harris & Associates - LAV - Tennis Court Addition Filing Date Retention Schedule 9/27/2002 Closed /Completion, ,then destroy after 5 years (CL +S) 10/15/2007 Closed /Completion, then destroy after 5 years (CL +5) 5/21/2000 Closed /Completion, then destroy after 5 years (CL +5) 7/1/1995 Closed /Completion, then destroy after 5 years (CL +5). 6/30/1998 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy. after 5 years (CL +5) 6/15/2004 Closed /Completion, then destroy after 5 years (CL +5) 6/15/2004 Closed /Completion, then destroy after 5 years (CL +5) 6/15/2004 Closed /Completion, then destroy after 5 years (CL +5) 6/15/2004 Closed /Completion, then destroy after 5 years (CL +5) 6/15/2004 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed/Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 6/30/1998 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +S) 6/15/2004 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 6/30/1998 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 6/30/1998 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 7/1/1995 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) Harris & Associates - Leavesley Rd Widening Harris & Associates - Miller Slough Bridge Widening Harris & Associates - Monterey Street Storm Drain Lining Harris & Associates - Monterey St Streetscape Improvements Harris & Associates - Monterey St Water & Sewer Improvements Harris & Associates - New Police Department Harris & Associates - Pacheco Pass Highway Harris & Associates - Pavement Management Services Harris & Associates - Paving & Striping - Greyhound Bus Site Harris & Associates - Monterey Corridor Improvements Harris & Associates - Play Area Improvements 2005 Harris & Associates - Police Station Master Plan Harris & Associates - Project Invoicing Services Harris & Associates - Recycling Goals and Objectives Analysis Harris & Associates - San Ysidro Park Public Safety Improvements Harris & Associates - Sanitary Sewer Study & Conceptual Design Harris & Associates - Santa Teresa Blvd. Widening Harris & Associates - Sidewalk and Curb Ramp Projects Harris & Associates - Sidewalk Repair at Various Locations Harris & Associates - Sports Park Harris & Associates - Strand Theater Structural Assessment Harris & Associates - Street Patch Repair and Resurfacing Harris & Associates - Sunrise Fire Station Harris & Associates - Railroad Work Across Luchessa Avenue Harris & Associates - Various Parks Projects Harris & Associates - Water Tank Recoating Harris & Associates - Website Design /Maintenance Harris & Associates - Welburn Avenue Improvements Harris & Associates - Well Siting Study Harris & Associates - Wheeler Community Center - Re- Roofing Harris & Associates - Willey Cultural Center - Landscape Project Harris & Associates - Willey Cultural Center - Project #95 -CD -432 Hart Flooring Company - Gym flooring at Wheeler and Solorsano MWH - Reclamation Plant Filter Expansion Project 6/30/1998 Closed /Completion, then destroy after 5 years (CL +5) 6/30/1998 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 6/15/2004 Closed /Completion, then destroy after 5 years (CL +S) 6/15/2004 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +S) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +S) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years.(CL +5) 6/15/2004 Closed /Completion, then destroy after 5 years (CL +5) 6/15/2004 Closed /Completion, then destroy after 5 years (CL +5) 7/1/1995 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion; thendestroy -after 5 years (CL +5) 6/30/1998 Closed /Completion, then destroy after 5 years (CL +5) 6/30/1998 Closed /Completion, then destroy after 5 years (CL +5) 6/15/2004 Closed /Completion, then destroy after 5 years (CL +5) 6/15/2004 Closed /Completion, then destroy after 5 years (CL +S) 6/30/1998 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +S) 8/11/2002 Closed /Completion, then destroy after 5 years (CL +5) 6/30/1998 Closed /Completion, then destroy after 5 years (CL +5) 6/30/1998 Closed /Completion, then destroy after 5 years (CL +5) 7/1/1995 Closed /Completion, then destroy after 5 years (CL +5) 7/1/1995 Closed /Completion, then destroy after 5 years (CL +5) 8/2/2010 Closed /Completion, then destroy after 5 years (CL +5) 2/3/2002 Closed /Completion, then destroy after 5 years (CL +5) MWH - South Pipeline Facilities MWH - UV Disinfection Facilities Nolte Associates - On -Call Civil Engineering Services Philip Transportation & Remediation, Inc. - Waste Removal Physio - Control - 2008 Agreement RBF Consulting - Santa Teresa Widening Project San Jose /Evergreen Community College District Santa Clara County - 2008 Homeland Security Grant Funds Santa Clara Valley Transportation - Santa Teresa Widen Project Santa Clara Valley Transportation Authority - MOU Santa Clara Valley Transportation Authority - Route 152 Santa Clara Valley Transportation Authority - Transit Center Santa Clara Valley Water District - Cost- Sharing Agreement The Don Chapin Company - Pavement Rehabilitation Project West Coast Code Consultants - Plan Review Process Consultants 12/18/2006 Closed /Completion, then destroy after 5 years (CL +5) 2/13/2007 Closed /Completion, then destroy after 5 years (CL +S) 8/10/2004 Closed /Completion, then destroy after 5 years (CL +5) 2/8/2006 Closed /Completion, then destroy after 5 years (CL +5) 12/1/2008 Closed /Completion, then destroy after 5 years (CL +5) 2/8/2000 Closed /Completion, then destroy after 5 years (CL +5) 11/24/2009 Closed /Completion, then destroy after 5 years (CL +5) Closed /Completion, then destroy after 5 years (CL +5) 7/17/2003 Closed /Completion, then destroy after 5 years (CL +5) 8/25/2000 Closed /Completion, then destroy after 5 years (CL +5) 10/29/2002 Closed /Completion, then destroy after 5 years (CL +5) 11/21/2000 Closed /Completion, then destroy after 5 years (CL +5) 3/25/2008 Closed /Completion, then destroy after 5 years (CL +5) 9/18/2006 Closed /Completion, then destroy after 5 years (CL +5) 10/11/2007 Closed /Completion, then destroy after 5 years (CL +S)