Request No. 10REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
Request No. 10
This Request for Authority to Destroy Obsolete Records is made pursuant to the:
Gilroy Records Retention Guidelines adopted February 3, 2014, by City Council Resolution No. 2014 -11
I hereby request destruction of the records identified on the "Destruction of Obsolete Records Inventory," attached hereto
as Exhibit "A." The records identified on Exhibit "A" will be referred to as "Obsolete Records." I have reviewed the
Obsolete Records and hereby certify that the "record series numbers," "office of record/title & content of record ", and
"dates of records ", identified on Exhibit "A" attached hereto, accurately and completely describe the Obsolete Records.
I hereby certify that, based upon the Records Retention Guidelines, the City is no longer required to retain these Obsolete
Records.
June 14, 2016
taff ember/Records Manager Date
I hereby certify that I have reviewed the Request for Destruction of Obsolete Records Inventory (Exhibit "A "), and, to my
knowledge, the Obsolete Records Inventory does not identify any records which the City is required to retain in
accordance with the City Records Retention Guidelines.
Subject to the consent by the City Attorney as provided with the adoption of Resolution 2014 -11, I hereby consent to
destruction of the Obsolete Records. Based upon the types of documents included in the Obsolete Records Inventory, the
method of destruction shall be:
Shredding , Recycling , RME Destruction Ato be inserted by City Clerk]
I hereby consent to destructigfi Of the Obsolete Records
Date
4814 - 2150- 91442
LAM04706083
DESTRUCTION OF OBSOLETE RECORDS INVENTORY
Inventory completed by Karen Haas
Date 06/14/2016
RECORD
LOCATION
OFFICE OF RECORD/TITLE & CONTENT OF
RECORD refer to retention schedule
DATE OF
RECORDS
REQUIRED
RETENTION
DATE OF
DESTRUCTION
CONFIDENTIAL
YES/NO
TYPE OF
MEDIA
G -Drive
Arts & Culture Commission Agenda Packets
2013
2 ears_
6/14/2016
No
Data
G -Drive
Bicycle Pedestrian Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
Citizen's Advisory Committee Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
City Council Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
Development Standards Task Force Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
General Plan Advisory Committee Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
Historic Heritage Committee Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
Housing Advisory Committee Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
Library Commission Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
Open Government Commission Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
Parks & Recreation Commission Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
Personnel Commission Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
Physically Challenged Appeal Board Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
Planning Commission Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
Public Art Committee Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
SCRWA Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
Sign Ordinance Review Task Force Agenda Packets
2013
2 years
6/14/2016
No
Data
G -Drive
Sign Ordinance Review Task Force Folder
2013
2 years
6/14/2016
No
Data
G -Drive
Youth Commission Agenda Packet
2013
2 years
6/14/2016
No
Data
G -Drive
Duplicate PDF Recruitment Flyers
2015
N/A
6/14/2016
No
Data
G -Drive
Outdated Recruitment Flyers
2014
N/A
6/14/2016
No
Data
Inventory completed by Karen Haas
Date 06/14/2016