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Request No. 12REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS Request No. 12 This Request for Authority to Destroy Obsolete Records is made pursuant to the: Gilroy Records Retention Guidelines adopted February 3, 2014, by City Council Resolution No. 2014 -11 I hereby request destruction of the records identified on the "Destruction of Obsolete Records Inventory," attached hereto as Exhibit "A." The records identified on Exhibit "A" will be referred to as "Obsolete Records." I have reviewed the Obsolete Records and hereby certify that the "record series numbers," "office of record/title & content of record ", and "dates of records ", identified on Exhibit "A" attached hereto, accurately and completely describe the Obsolete Records. I hereby certify that, based upon the Records Retention Guidelines, the City is no longer required to retain these Obsolete Records. 6 January 5, 2017 Staff Member/Reco • s Manager Date I hereby certify that I have reviewed the Request for Destruction of Obsolete Records Inventory (Exhibit "A "), and, to my knowledge, the Obsolete Records Inventory does not identify any records which the City is required to retain in accordance with the City Records Retention Guidelines. Subject to the consent by the City Attorney as provided with the adoption of Resolution 2014 -11, I hereby consent to destruction of the Obsolete Records. Base upon the types of documents included in the bsolete Records Inventory, the method of destruction shall be: Shredding ,Recycling , RME Destruction [to be inserted by City Clerk] 4814 - 2150- 91442 LAC104706083 Mete Records Date Name Filing Date Rete�,ntijon Schedule 2009 OGO Certificate for Ermelindo Puente 2/24/2012 Current Year, then destroy after 2 years (CU +2) 2009 OGO Certificate for Frank Comin 1/15/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Certificate for Perry Woodward 1/12/2009 Current Year, then destroy after 2 years (CU +2) 2009 OGO Certificate for Rick Smelser 1/13/2009 Current Year, then destroy after 2 years (CU +2) 2011 OGO Certificate for Denise Turner 6/20/2011 Current Year, then destroy after 2 years (CU +2) 2011 OGO Certificate for Frank Comin 6/27/2011 Current Year, then destroy after 2 years (CU +2) 2011 OGO Certificate for Perry Woodward. 10/3/2011 Current Year, then destroy after 2 years (CU +2) 2011 OGO Certificate for Pryanka Sabharwal 9/29/2011 Current Year, then destroy after 2.years (CU +2) 2011 OGO Certificate for Rick Smelser 6/2/2011 Current Year, then destroyafter.2 years (CU +2) 2012 OGO Certificate for Frank Comin 7/11/2012 Current Year, then destroy after 2 years (CU +2) 2012 OGO Certificate for Gianfranco Filice 10/8/2012 Current Year, then destroy after 2 years (CU +2) 2012 OGO Certificate for Marilyn Roaf 12/31/2012 Current Year, then destroy after 2 years (CU +2) 2012 OGO Certificate for Perry Woodward 2/23/2012 Current Year, then destroy after 2 years (CU +2) 2012 OGO Certificate for Rick Smelser 2/29/2012 Current Year, then destroy after 2 years (CU +2) 2012 OGO Certificate for Roger Bloom 8/14/2012 Current Year; then destroy after 2 years (CU +2) 2012 OGO Certificate for Terri Aulman 5/7/2012 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Ajames Pace 10/9/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Andrew Lief 12/31/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Brittany Lehman 3/8/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Carolyn Tognetti 8/30/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Chris Vanni 12/29/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Clint Zollinger 12/26/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Denise Turner 2/5/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Elsa LeDon 8/25/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Frank Comin 12/11/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Gianfranco Filice 2/2/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Henry Servin 8/22/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Jane Howard 9/1/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Jason Clark 10/4/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Jeff Speno 8/28/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Judith Wendt 9/5/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Kyle Wolfe 8/16/2013 Current Year, then destroy after 2 years (CU +2) 2013 OGO Certificate for Leslie Carmichael 8/8/2013 Current Year, then destroy. after 2 years (CU +2) 2013 OGO Certificate for Perry Woodward 3/3/2013 2013 OGO Certificate for Pryanka Sabharwal .3/11/2013 2013 OGO Certificate for Rebecca Scheel 8/12/2013 2013 0GO.Certificate for Rick Smelser 4/9/2013 2013 OGO Certificate for Tammy Brownlow 9/9/2013 2013 OGO Certificate for Terri Aulman 12/13/2013 2014 OGO Certificate for barrien Yafai .11/17/2014 2014 OGO Certificate for Lorena Garnica 12/3/2014 2014 OGO Certificate for Peter Wang 1/14/2014 Current Year, then,destroy after 2 years (CU +2) Current Year, then destroy after 2 years (CU +2) Current Year, then destroy after 2 years (CU +2) Current Year, then destroy after 2 years (CU +2) Current Year, then destroy after 2 years (CU +2) Current Year, then destroy after 2 years (CU +2) Current Year, then destroy after 2 years (CU +2) Current Year, then destroy after 2 years (CU +2) Current Year, then destroy after 2 years (CU +2) Name Filling Date Retention Schedule 2008 Ethics Certificate for Perry Woodward 1/17/2008 Current Year, then destroy after 5 years (CU +5) 2008 Ethics Certificate for Shawna Freels 10/9/2008 Current Year, then destroy after 5 years (CU +5) 2011 Ethics Certificate for Barbara DeLorenzo 2/9/2011 Current Year, then destroy after 5 years (CU +5) 2011 Ethics Certificate for Bruce Morasca 2/23/2011 Current Year, then destroy after 5 years (CU +5) 2011 Ethics Certificate for Perry Woodward 1/13/2011 Current Year, then destroy after 5 years (CU +5) 2011 Ethics Certificate for Rebecca Scheel 2/23/2011 Current Year, then destroy after 5 years (CU +5) 2013 Ethics Certificate for Perry Woodward 3/3/2013 Current Year, then destroy after 5 years (CU +5) 2013 Ethics Certificate for Terri Aulman 1/18/2013 Current Year, then destroy after 5 years (CU +5) 2014 Ethics Certificate for Perry Woodward 12/21/2014 Current Year, then destroy after 5 years (CU +5) Name Term; End Retention Schedule Craig Gartman - Planning Comm. /C Member 1998 -2010 Closed /Completion, then destroy after 7 years (CL +7) Dale Foster - Fire Chief 2005 -2012 Closed /Completion, then destroy after 5 years (CL +5) David Marano - Building Board of Appeals 2012 Closed /Completion, then destroy after 5 years (CL +5) Don Dey -Transportation Engineer 2009 -2012 Closed /Completion, then destroy after 5 years (CL +5) Dwane Camp - IT 2009 -2012 Closed /Completion, then destroy after 5 years (CL +5) Environmental Science Associates - Consultants 2006 -2012 Closed /Completion, then destroy after 5 years (CL +5) Hanna & Brunetti - Consultants 2012 Closed /Completion, then destroy after 7 years (CL +7) Luann Manseau - Election 2012 (not elected) 2012 Closed /Completion, then destroy after 5 years (CL +5) Paul Kloecker - Election 2010 & 2012 (not elected) 2010 -2012 Closed /Completion, then destroy after 5 years (CL +5) Peter Arellano - Election 2012 (not elected) 2012 Closed /Completion, then destroy after 5 years (CL +5) Rebeca Armendariz - Election 2012 (not elected) 2012 Closed /Completion, then destroy after 5 years (CL +5) Roger Bloom - Fire Chief 2012 Closed /Completion, then destroy after 5 years (CL +5) Name Filing Date Retention Schedule State of California - Emergency Use of Facilities Complete Paperless Solutions Santa Clara County - 2009 Homeland Security Grant Funds SSI Systems & Space, Inc. State of California - California Conservation Corps State of California - Roberti Z'berg, Harris Block Grant Program 2002 -2012 Closed /Completion; then destroy after 5 years (CL +5) 9/30/2011 Closed /Completion, then destroy after 5 years (CL +5) 12/31/2011 Closed /Completion, then destroy after 5 years (CL +5) 6/30/2011 Closed /Completion, then destroy after 5 years (CL +5) 8/30/2011 Closed /Completion, then destroy after 5 years (CL +5) 6/30/2011 Closed /Completion, then destroy after 5 years (CL +5) Name David Marano - Building Board of Appeals Adam Wykoff - Youth Commission Alessandra Filice - Youth Commission Arline Silva - Public Arts Committee Bill Faus - Housing'Advisory Committee Cameron Carlisle - Youth Commission Diana Young - Arts and Culture Commission Ermelindo Puente - Planning Commission James Fennell - Bicycle Pedestrian Commission Jim Galley - Planning Commission Joan Buchanan - Public Arts Committee John Donahoe - Housing Advisory Committee Katherine McBride - Historic Heritage Committee Kathleen Smith - Library Commission Kevin Heath - Arts and Culture Commission Kimberlee Toves - Housing Advisory Committee Monica Gonzales - Youth Commission Paul Kloecker - Parks & Recreation Commission Peder Eriksson, Jr. - Library Commission Phyllis Armenta - Library Commission Pia Berryman - Parks & Recreation Commission Rachel Sanchez - Parodi - Housing Advisory Comm Russell Sosa - Housing Advisory Committee Scott Francks - Bicycle Pedestrian Commission Sherrean Carr - Physically Challenged Board Shirley Willard - Arts and Culture Commission Terri Aulman - Planning Commission Tevin Voorhees - Youth Commission Term End Retention Sched,u[e 2012 Closed /Completion, then destroy after 5 years (CL +5) 2010 -2012 Closed /Completion, then destroy after 5 years (CL +S) 2009 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2004 -2012 Closed /Completion, then destroy after 2 years (CL +2) 2011 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2011 -2012 Closed /Completion, then.destroy after 5 years (CL +5) 2010 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2003 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2009 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2007 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2004 -2012 Closed /Completion, then destroy after 2 years (CL +2) 2009 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2005 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2008 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2011 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2011 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2011 -2012 Closed /Completion, then destroy after 2 years (CL +2) 2011 -2012 Closed /Completion, then destroy after 2 years (CL +2) 2012 Closed /Completion, then destroy after 5 years (CL +5) 2005 -2012 Closed /Completion, then destroy after 2 years (CL +2) 2011 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2011 -2012 Closed /Completion, then destroy after 2 years (CL +2) 2011 -2012 Closed /Completion, then destroy after 2 years (CL +2) 2009 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2001 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2004 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2011 -2012 Closed /Completion, then destroy after 5 years (CL +5) 2010 -2012 Closed /Completion, then destroy after 5 years (CL +5) Name Filing Date Retention Schedule Arts & Culture Packet 2014/01/14 1/1/2014 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2014/02/11 1/1/2014 Current Year, then destroy after 2 year (CU +2) Arts & Culture Retreat Packet 2014/02/11 1/1/2014 Current Year, then destroy after 2 year (CU +2) Arts & Culture Retreat Summary 2014/02/11 1/1/2014 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2014/03/11 1/1/2014 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2014/04/08 1/1/2014 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2014/05/13 1/1/2014 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2014/06/10 1/1/2014 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2014/07/008 1/1/2014 Current Year, then destroy after 2 year (CU +2) Arts & Culture Cancellation Notice 2014/08/12 1/1/2014 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2014/09/09 1/1/2014 Current Year, then destroy after 2 year (CU +2) Arts & Culture Special Mtg 2014/10/07 1/1/2014 Current Year, then destroy after 2 year (CU +2) Arts & Culture Cancellation Notice 2014/10/14 1/1/2014 Current Year, then destroy after 2 year (CU +2) Arts & Culture Packet 2014/11/12 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date . Retention Schedule Bicycle Pedestrian Cancellation Notice 2014/01/28 1/1/2014 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2014/02/25 1/1/2014 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2014/03/25 1/1/2014 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2014/04/22 1/1/2014 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2014/05/27 1/1/2014 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2014/06/24 1/1/2014 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Cancellation Notice 2014/07/22 1/1/2014 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2014/08/26 1/1/2014 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2014/09/23 1/1/2014 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2014/10/28 1/1/2014 Current Year, then destroy after 2 year (CU +2) Bicycle Pedestrian Packet 2014/11/25 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Citizens Advisory Packet 2014/02/05 1/1/2014 Current Year, then destroy after 2 year (CU +2) Citizens Advisory Additional Materials 2014/02/05 1/1/2014 Current Year, then destroy after 2 year (CU +2) Citizens Advisory Packet 2014/02/25 1/1/2014 Current Year, then destroy after 2 year (CU +2) Citizens Advisory Packet 2014/03/05 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule City Council Packet 2014/01/06 City Council Packet 2014/01/27 City Council Packet 2014/02/03 City Council Packet 2014/02/10 City Council Packet 2014/02/24 City Council Strategic Planning Session 2014/02/28 & 3/01 City Council Packet 2014/03/17 City Council Packet 2014/04/07 City Council Packet 2014/04/14 City Council Packet 2014/04/21 City Council Special Mtg Packet 2014/04/28 City Council Packet 2014/05/05 City Council Special Mtg Packet 2014/05/12 City Council Packet 2014/05/19 City Council Packet 2014/06/02 City Council Packet 2014/06/09 City Council Packet 2014/06/16 City Council Packet 2014/07/01 City Council Packet 2014/08/04 City Council Packet Additional Material 2014/08/04 City Council Packet 2014/08/18 City Council Packet 2014/09/08 City Council Packet 2014/09/22 City Council Special Mtg Packet 2014/09/29 City Council Packet 2014/10/06 City Council Packet 2014/10/13 City Council Packet 2014/10/20 City Council Packet Additional Material 2014/10/20 City Council Packet 2014/10/29 City Council Packet 2014/11/03 City Council Packet 2014/11/17 City Council Packet 2014/12/01 City Council Special Mtg Packet 2014/12/08 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2012 Current Year, then destroy after 2 year (CU +2) 1/1/2014 Current Year, then destroy after 2 year (CU +2) 1/1/2014 Current Year, then destroy after 2 year (CU +2) 1/1/2014 Current Year, then destroy after 2 year (CU +2) 1/1/2014 Current Year, then destroy after 2 year (CU +2) 1/1/2014 Current Year, then destroy after 2 year (CU +2) 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Fifing Date Development Standards Cancellation Notice 2014/01/13 1/1/2014 Development Standards Packet 2014/03/03 1/1/2014 Development Standards Cancellation Notice 2014/06/25 1/4/2014 Development Standards Packet 2014/06/30 1/1/2014 Development Standards Additional Materials 2014/06/30 1/4/2014 Retention. Schedule Current Year, then destroy after 2 year (CU +2) Current Year, then destroy after 2 year (CU +2) Current Year, then destroy after 2 year (CU +2) Current Year, then destroy after 2 year (CU +2) Current Year, then destroy after 2 year (CU +2) Name Fihn� Date Retention Schedule Historic Heritage Packet 2014/01/15 1/1/2014 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2014/02/19 1/1/2014 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2014/03/19 1/1/2014 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2014/04/16 1/1/2014 Current Year, then destroy after 2.year (CU +2) Historic Heritage Packet 2014/05/21 1/1/2014 Current Year, then destroy after 2 year (CU +2) Historic Heritage Special Mtg Packet 2014/05/29 1/1/2014 Current Year, then destroy after 2 year (CU +2) Historic Heritage Packet 2014/06/18 1/1/2014 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2014/07/16 1/1/2014 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2014/08/20 1/1/2014 Current Year, then destroy after 2 year (CU +2) Historic Heritage Packet 2014/09/17 1/1/2014 Current Year, then destroy after 2 year (CU +2) Historic. Heritage Cancellation Notice 2014/10/15 1/1/2014 Current Year, then destroy after 2 year (CU +2) Historic Heritage Cancellation Notice 2014/11/19 1/1/2014 Current Year, then destroy after 2 year (CU +2) Historic Heritage Canelleation Notice 2014/12/17 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Housing Advisory Packet 2014/01/08 1/1/2014 Current Year, then destroy after 2 year (CU +2) Housing Advisory Cancellation Notice 2014/02/12 1/1/2014 Current Year, then:destroy after 2 year (CU +2) Housing Advisory Cancellation Notice 2014/03/12 1/1/2014 Current Year, then destroy after 2 year (.CU +2) Housing Advisory Packet 2014/04/09 1/1/2014 Current Year, then destroy after 2 year (CU +2) Housing Advisory Packet 2014/05/14 1/1/2014 Current Year, then destroy after 2 year (CU +2) Housing Advisory Cancellation Notice 2014/06/11 1/1/2014 Current Year, then destroy after 2 year (CU +2) Housing Advisory Packet 2014/07/09 1/1/2014 Current Year, then destroy after 2 year (CU +2) Housing Advisory Packet 2014/10/08 1/1/2014 Current Year, then destroy after 2 year (CU +2) Housing Advisory Cancellation Notice 2014/11/12 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule General Plan Packet 2014/01/08 1/1/2014 Current Year, then destroy after 2 year (CU +2) General Plan Packet 2014 /02/12 1/1/2014 Current Year, then destroy after 2 year (CU +2) General Plan Cancellation Notice 2014/03/12 1/1/2014 Current Year, then destroy after 2 year (CU +2) General Plan Packet 2014/04/16 1/1/2014 Current Year, then destroy after 2 year (CU +2) General Plan Packet 2014/05/14 1/1/2014 Current Year, then destroy after 2 year (CU +2) General Plan Special Mtg Packet 2014/05/28 1/1/2014 Current Year, then destroy after 2 year (CU +2) General Plan Packet 2014/06/11 1/1/2014 Current Year, then destroy after 2 year (CU +2) General Plan Workshop 2016/06/21 1/1/2014 Current Year, then destroy after 2 year (CU +2) General Plan Packet 2014/08/13 1/1/2014 Current Year, then destroy after 2 year (CU +2) General Plan Packet 2014/09/10 1/1/2014 Current Year, then destroy after 2 year (CU +2) General Plan Packet 2014/10/08 1/1/2014 Current Year, then destroy after 2 year (CU +2) General Plan Packet 2014/11/12 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Library Commission Packet 2014/01/08 1/1/2014 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2014/02/12 1/1/2014 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2014/03/12 1/4/2014 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2014/04/09 1/1/2014 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2014/05/14 1/1/2014 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2014 /06/11 1/1/2014 Current Year, then destroy after 2 year (CU +2) Library Commission Cancellation Notice 2014/07/09 1/1/2014 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2014/08/13 1/1/2014 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2014/09/10 1/1/2014 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2014/10/08 1/1/2014 Current Year, then destroy after 2 year (CU +2) Library Commission Packet 2014/11/12 1/1/2014 Current Year, then destroy after 2 year (CU +2) Library Commission Cancellation Notice 2014/12/10 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Open Government Packets 1/1/2009 Current Year, then destroy after 2 year (CU +2) Open Government Packets 1/1/2010 Current Year, then destroy after 2 year (CU +2) Open Government Packets 1/1/2011 Current Year, then destroy after 2 year (CU +2) Open Government Packets 1/1/2012 Current Year, then destroy after 2 year (CU +2) Open Government Packets 1/1/2013 Current Year, then destroy after 2 year (CU +2) Open Government Packets 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date .Retention Schedule Parks & Recreation Packet 2014/01/21 1/1/2014 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2014/02/18 1/1/2014 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Retreat 2014/02/22 1/1/2014 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2014/03/18 1/1/2014 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2014/04/15 1/1/2014 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Cancellation Notice 2014/05/20 1/1/2014 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2014/06/17 1/1/2014 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2014/07/15 1/1/2014 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Special Mtg Packet 2014/07/22 1/1/2014 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2014/08/19 1/1/2014 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2014/09/16 1/1/2014 Current Year, then destroy after 2 year (CU +2) Parks & Recreation Packet 2014/10/21 1/1/2014 Current Year,, then destroy after 2 year (CU +2) Parks & Recreation Packet 2014/11/18 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Personnel Commission Packet 2014/01/13 1/1/2014 Current Year, then destroy after 2 year (CU +2) Personnel Commission Cancellation Notice 2014/02/10 1/1/2014 Current Year, then destroy after 2 year (CU +2) Personnel Commission Packet 2014/03/10 1/1/2014 Current Year, then destroy after 2 year (CU +2) Personnel Commission Cancellation Notice 2014/04/14 1/1/2014 Current Year, then destroy after 2 year (CU +2) Personnel Commission Packet 2014/05/12 1/1/2014 Current Year, then destroy after 2 year (CU +2) Personnel Commission Packet 2014/06/09 1/1/2014 Current Year, then destroy after 2 year (CU +2) Personnel Commission Packet 2014/09/08 1/1/2014 Current Year, then destroy after 2 year (CU +2) Personnel Commission Cancellation Notice 2014/10/13 11112014 Current Year, then destroy after 2 year (CU +2) Personnel Commission Packet 2014/11/10 1/1/2014 Current Year, then destroy after 2 year (CU +2) Personnel Commission Packet 2014/12/08 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filling Date Retention Schedule Physically Challenged Board Packet 2014/01/14 1/1/2014 Current Year, then destroy after 2 year (CU +2) Physically Challenged Board Cancellation Notice 2014/04/08 1/1/2014 Current Year, then destroy after 2 year (CU +2) Physically Challenged Board Packet 2014/07/08 1/1/2014 Current Year, then destroy after 2 year (CU +2) Physically Challenged Board Packet 2014/10/14 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Planning Commission Packet 2014/01/09 1/1/2014 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2014/02/06 1/1/2014 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2014/03/06 1/1/2014 Current Year, then destroy after 2 year (CU +2) Planning Commission Retreat Packet 2014/03/22 1/1/2014 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2014/04/03 1/1/2014 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2012/05/01 1/1/2014 Current Year, then destroy after 2 year (CU +2) Planning Commission Special Mtg Packet 2014/05/15 1/1/2014 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2014/06/05 1/1/2014 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2014/06/26 1/1/2014 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 201.4/08/07 1/1/2014 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2014/09/04 1/1/2014 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2014/10/02 1/1/2014 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2014/11/06 1/1/2014 Current Year, then destroy after 2 year (CU +2) Planning Commission Packet 2014/12/04 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Public Art Committe Cancellation Notice 2014/01/22 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Cancellation Notice 2014/02/26 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Cancellation Notice 2014/03/26 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2014/04/23 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Cancellation Notice 2014/04/30 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2014/05/28 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2014/06/25 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2014/07/23 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Cancellation Notice 2014/08/27 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2014/08/27 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2014/09/24 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Special Mtg Packet 2014/10/07 1/1/2014 Current Year, then destroy after 2 year (CU +2) Puclic Art Committe Cancellation Notice 2014/10/22 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2014/10/22 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2014/11/19 1/1/2014 Current Year, then destroy after 2 year (CU +2) Public Art Committe Packet 2014/12/09 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Street Naming Packet 2014/08/13 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule SCRWA Cancellation Notice 2014/01/01 1/1/2014 Current Year, then destroy after 2 year (CU +2) SCRWA Cancellation Notice 2014/02/05 1/1/2014 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2014/03/05 1/1/2014 Current Year, then destroy after 2 year (CU +2) SCRWA Cancellation Notice 2014/04/02 1/1/2014 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2014/05/07 1/1/2014 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2014/06/04 1/1/2014 Current Year, then destroy after 2 year (CU +2) SCRWA Cancellation Notice 2014/07/02 1/1/2014 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2014/08/06 1/1/2014 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2014/09/03 1/1/2014 Current Year, then destroy after 2 year (CU +2) SCRWA Cancellation Notice 2014/10/01 1/1/2014 Current Year, then destroy after 2 year (CU +2) SCRWA Packet 2014/11/05 1/1/2014 Current Year, then destroy after 2 year (CU +2) SCRWA Cancellation Notice 2014/12/03 1/1/2014 Current Year, then destroy after 2 year (CU +2) Name Filing Date Retention Schedule Youth Commission Packet 2014/01/13 1/1/2014 Current Year, then destroy after 2 year (CU +2) Youth Commission Packet 2014/02/10 1/1/2014 Current Year, then destroy after 2 year (CU +2) Youth Commission Packet 2014/03/10 1/1/2014 Current Year, then destroy after 2 year (CU +2) Youth Commission Packet 2014/04/14 1/1/2014 Current Year, then destroy after 2 year (CU +2) Youth Commission Packet 2014/05/12 1/1/2014 Current Year, then destroy after 2 year (CU +2) Youth Commission Packet 2014 /06/09 1/1/2014 Current Year, then destroy after 2 year (CU +2) Youth Commission Packet 2014/07/14 1/1/2014 Current Year, then destroy after 2 year (CU +2) Youth Commission Packet 2014/09/08 1/1/2014 Current Year, then destroy after 2 year (CU +2) Youth Commission Packet 2014/10/13 1/1/2014 Current Year, then destroy after 2 year (CU +2) Youth Commission Packet 2014/11/10 1/1/2014 Current Year, then destroy after 2 year (CU +2) Youth Commission Packet 2014/12/09 1/1/2014 Current Year, then destroy after 2 year (CU +2)