Request No. 13REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS
Request No. 13
This Request for Authority to Destroy Obsolete Records is made pursuant to the:
Gilroy Records Retention Guidelines adopted February 3, 2014, by City Council Resolution No. 2014 -11
I hereby request destruction of the records identified on the "Destruction of Obsolete Records Inventory," attached hereto
as Exhibit "A." The records identified on Exhibit "A" will be referred to as "Obsolete Records." I have reviewed the
Obsolete Records and hereby certify that the "record series numbers," "office of record/title & content of record ", and
"dates of records ", identified on Exhibit "A" attached hereto, accurately and completely describe the Obsolete Records.
I hereby certify that, based upon the Records Retention Guidelines, the City is no longer required to retain these Obsolete
Records.
August 8, 2017
Stiff Member/Recoid Manager Date
I hereby certify that I have reviewed the Request for Destruction of Obsolete Records Inventory (Exhibit "A "), and, to my
knowledge, the Obsolete Records Inventory does not identify any records which the City is required to retain in
accordance with the City Records Retention Guidelines.
Subject to the consent by the City Attorney as provided with the adoption of Resolution 2014 -11, I hereby consent to
destruction of the Obsolete Records. Based upon the types of documents included in the Obsolete Records Inventory, the
method of destruction shall be:
Shredding �, Recycling , RME Destruction [to be inserted by City Clerk]
I hereby c )Wnt to destruction /4f the (,obsolete Records
V/ �1,,)b / A -/
Date
4814 - 2150- 91442
LAC104706083
Contracts & Agreements Closed Retention Schedule Pages
Applied Materials & Engineering - Library Project
1/31/2012
Closed /Completion, then destroy after 5 years (CL +S)
31
BEAR Data Solutions - InformaCast Paging System
9/30/2011
Closed /Completion, then destroy after 5 years (CL +S)
19
BEAR Data Solutions Inc. - VMware Infrastructure Update
9/30/2011
Closed /Completion, then destroy after 5 years (CL +S)
23
BEAR Data Solutions, Inc. - VDI Assessment
10/30.2011
Closed /Completion, then destroy after 5 years (CL +S)
22
Beltramo Electric - Sports Park Copper Wire Repair
2/15/2012
Closed /Completion, then destroy after 5 years (CL +S)
15
CSG Consultants - 2007 Agreement & Amendments
6/30/2012
Closed /Completion, then destroy after 5 years (CL +S)
118
Denise Duffy & Associates - GPS Medical Office Building
3/12/2012
Closed /Completion, then destroy after 5 years (CL +S)
86
Design, Community & Environment - High Speed Rail Consultant
12/31/2011
Closed /Completion, then destroy after 5 years (CL +S)
28
Dr. Howard Michaels - 2012 Agreement for EMS Services
6/30/2012
Closed /Completion, then destroy after 5 years (CL +S)
46
Drake Haglan - 2011 Agreement
6/30/2012
Closed /Completion, then destroy after 5 years (CL +S)
72
FMG - Recycled Foamed Asphalt process on E. Luchessa Ave.
6/17/2011
Closed /Completion, then destroy after 5 years (CL +S)
43
Frank May and Associates - Agreement for Appraisal Services
9/1/2011
Closed /Completion, then destroy after 5 years (CL +S)
17
Gera, Marko and Klara - Property Purchase Agreement
7/30/2012
Closed /Completion, then destroy after 5 years (CL +S)
334
Glen Loma Corporation - Cost Sharing Agreement
12/5/2011
Closed /Completion, then destroy after 5 years (CL +S)
16
Goodwin Consulting Group - 2011 Agreement for Deer Park CFD
12/31/2011
Closed /Completion, then destroy after 5 years (CL +S)
23
GUSD - 2012 Side Agreement for Use of CHS Pool
9/2/2012
Closed /Completion, then destroy after 5 years (CL +S)
3
Honeywell, Inc. - Service Program Agreement
3/20/2017
Closed /Completion, then destroy after 5 years (CL +S)
41
InfoSend, Inc. - 2001 Agreement
2/28/2011
Closed /Completion, then destroy after 5 years (CL +S)
7
Microsoft - Volume Licensing Agreement
5/1/2012
Closed /Completion, then destroy after 5 years (CL +S)
7
Mission Control Company - 2010 Agreement
6/3/2012
Closed /Completion, then destroy after 5 years (CL +S)
15
Northcross, Hill & Ach, Inc. - CFD Formation 2012 -01 Agreement
6/30/2012
Closed /Completion, then destroy after 5 years (CL +S)
11
Northcross, Hill & Ach, Inc. - Water & Sewer Rate Analysis
6/30/2012
Closed /Completion, then destroy after 5 years (CL +S)
18
Nuno Iron & Mfg. - Wayfinding Signage Project Agreement
3/2/2012
Closed /Completion, then destroy after 5 years (CL +S)
15
Peterson Power System - Emergency Generators Test Agreement
7/30/2011
Closed /Completion, then destroy after 5 years (CL +S)
22
RJA - Uvas Creek Outfall Reconstruction Project
5/31/2012
Closed /Completion, then destroy after 5 years (CL +S)
37
Roberts, Larry - 2009 Agreement for Weed Abatement
7/1/2011
Closed /Completion, then destroy after 5 years (CL +S)
15
Robinson & Moretti - Lowering & Raising Utilities Agreement
6/30/2011
Closed /Completion, then destroy after 5 years (CL +S)
29
Rural /Metro of California - Facility Use Agreement
7/15/2011
Closed /Completion, then destroy after 5 years (CL +S)
17
Santa Clara County - 2009 JAG Program Award
7/30/2012
Closed /Completion, then destroy after 5 years (CL +S)
14
Santa Clara County - 2009 Recovery Act JAG Program Award
7/30/2012
Closed /Completion, then destroy after 5 years (CL +S)
27
Santa Clara County - Chip Seal and Traffic Striping of Streets
7/20/2012
Closed /Completion, then destroy after 5 years (CL +S)
24
Santa Clara County - Countywide AB 939 Implementation Fee
6/30/2012
Closed /Completion, then destroy after 5 years (CL +S)
14
Santa Clara County - Isolation & Decontamination Agreement
6/30/2012
Closed /Completion, then destroy after 5 years (CL +S)
5
Santa Clara County - Tobacco Prevention Ordinance Agreement
Santa Clara County Library - Temporary Library Sublease
SCVWD - Christmas Hill Park /Ranch Site Right of Entry
State of California - CalFire /Dept. of Forestry 2009 Agreement
Ted S. Farr - 2010 Agreement for EMS /Fire Training
Willdan Financial Services - Financial Consultant
2/11/2011
Closed /Completion, then destroy after 5 years (CL +S)
2/14/2012
Closed /Completion, then,destroy after 5 years (CL +S)
7/18/2012
Closed /Completion, then destroy after 5 years (CL +S)
3/31/2012
Closed /Completion, then destroy after 5 years (CL +S)
6/30/2012
Closed /Completion, then destroy after 5 years (CL +S)
2/28/2011
Closed /Completion, then destroy after 5 years (CL +S)
27
40
3
3
55
43