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Minutes 2018/03/05City of Gilroy City Council Meeting Minutes March 5, 2018 I. OPENING A. Call to Order The meeting was called to order at 6:00 PM by Mayor Mayor Roland Velasco 1. Pledge of Allegiance The pledge of allegiance was led by Council Member Tovar. 2. Invocation There was none. 3. City Clerk's Report on Posting the Agenda City Clerk Shawna Freels announced that the agenda had been posted on February 28, 2018 at 5:30 p.m. Attendee Name Title Status Arrived Mayor Roland Velasco Mayor Present 6:16 PM Marie Blankley Council Member Present 5:59 PM Dion Bracco Council Member Present 5:45 PM Daniel Harney Mayor Pro Tempore Present 1 6:01 PM Peter Leroe -Munoz Council Member Present 16:02 PM Fred Tovar Council Member Present 6:02 PM Cat Tucker Council Member Present 5:57 PM B. C. II. A. IV V. Orders of the Day There were no agenda changes. Employee Introductions There were none. CEREMONIAL ITEMS Proclamations, Awards, and Presentations 1. Proclamation Naming the Month of March Youth Arts Month Mayor Pro Tempore Harney presented the proclamation. 2. Proclamation Naming the Week of March 12, 2018 Science Fair Week Mayor Pro Tempore Harney presented the proclamation. PRESENTATIONS TO THE COUNCIL There were no public comments on items not on the agenda. REPORTS OF COUNCIL MEMBERS Council Member Tucker thanked the 5th grade class at Luigi Aprea School for inviting her to read to the students and answer their questions. Mayor Pro Tempore Harney spoke on his experience reading to the 4th grade students at Luigi Aprea school. Council Member Tovar acknowledged the Gilroy High wrestling team for their wins at the state level. FUTURE COUNCIL INITIATED AGENDA ITEMS Council Member Harney requested that annual work plans from the various commission be presented to the Council. The full Council agreed to calendar the item on a future agenda. City Council Meeting Minutes 03/5/2018 0 VI. CONSENT CALENDAR (ROLL CALL VOTE) RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Dion Bracco, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker A. Claim of Monica Kirk (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute the denial of the claim) B. Notice of Acceptance of Completion for Property Improvement Agreement 2012 -03, Harvest Park Tract 9950 C. A Resolution of the City Council of the City of Gilroy Supporting Tourism in the Hecker Pass Corridor VII. BIDS AND PROPOSALS A. Bid Award to Larry S. Kent, Inc. dba Kent Construction in the Amount of $247,000 for the Construction of Christopher High School Aquatic Shade Structure, Project No. 18 -PW -244; and Approval of $54, 413 for Special Inspections to Comply with State of California Division of State Architect The item was introduced by City Administrator Gonzalez and the staff report was further presented by Public Works Director Awoke. Public comment was opened. Jerrod Coddington spoke on issues with extended construction time lines and increases in construction labor and supplies costs throughout the bay area. Public comment was then closed. Mayor Velasco announced that he had spoken to the contractor regarding the bid. Possible Action: a) Approval of a contract with Larry S. Kent, Inc., doing business as Kent Construction, in the amount of $247,000 for the construction of the Christopher High School Aquatic Shade Structure, Project No. 18 -PW- 244, approve a contingency amount $24,700, and authorize the City Administrator to execute the contract; and b) Approve costs in the amount of $54,413 associated with mandatory California Division of the State Architect's (DSA) material testing and special inspections requirements. RESULT: APPROVE [5 TO 21 MOVER: Fred Tovar, Council Member SECONDER: Marie Blankley, Council Member AYES: Velasco, Blankley, Leroe- Munoz, Tovar, Tucker NAYS: Dion Bracco, Daniel Harney B. Award of Bid to Owen Equipment in the Amount of $321,000 for the Purchase of a Street Sweeper The item was introduced by City Administrator Gonzalez and the staff report was presented by Fleet Manager Salazar. There were no public comments. City Council Meeting Minutes 03/5/2018 191 Possible Action: Award contract to Owen Equipment for the purchase of an Elgin Road Wizard Street Sweeper using the cooperative purchasing agreement with the National Joint Powers Alliance in an amount not to exceed $321,000. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Peter Leroe- Munoz, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe - Munoz, Tovar, Tucker C. Award of a Construction Contract to Insituform Technologies, LLC in the Amount of $220,799.00 for the Sewer Rehabilitation First Street Project No. 17 -PW -235 The item was presented by Public Works Director Awoke. There were no public comments. Possible Action: Award construction contract to Insituform Technologies, LLC in the amount of $220,799.00 for the Sewer Rehabilitation First Street Project No. 17 -PW -235, approval of a contingency of $22,079.90, and authorize the City Administrator to execute the contract. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Peter Leroe- Munoz, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker D. Contract Amendment with CSG Consultants in the Amount of $950,000 for Engineering Plan Review, Construction Inspection, Transportation and Capital Project Services The item was introduced by City Administrator Gonzalez and the staff report was further presented by Public Works Director Awoke. There were no public comments. Possible Action: Approve an amendment to the agreement with CSG Consultants in the amount of $950,000 for engineering plan review, construction inspection, transportation and capital project implementation support services. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Peter Leroe- Munoz, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker E. Approval of an Amendment to the Agreement with Regional Government Services Authority (RGS) Consultants in the Amount of $200,000 to Provide Staff Augmentation for Planning and Housing and Community Development Projects The staff report was presented by Community Development Director Abrams. There were no public comments. City Council Meeting Minutes 03/5/2018 GI Possible Action: Approval of an Amendment to the Agreement with RGS in the Amount of $200,000 to provide staff augmentation for Planning and Housing and Community Development projects. RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe- Munoz, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker VIII. PUBLIC HEARINGS Introduction of an Ordinance of the City Council of the City of Gilroy Adding Section 30.38.270 to the Gilroy City Code Entitled Protected Tree Removal The staff report was presented by Senior Planner Ketchum. The public hearing was opened. Connie Rogers spoke on the community's love for trees explaining that the majority of tree related issues were with developers cutting down trees. She suggested that civil penalties be incorporated into the ordinance instead of criminal penalties, and listed all of the benefits of trees to a community. Gary Walton spoke on the benefits of trees to a community, including increased property value and he explained that 80 -85% of a city's trees were on private property. He spoke on the importance of trees in protecting public safety by holding down earth during a flood. Ron Kirkish spoke on a pine tree he had been required by his insurance company to remove, asking that the Council consider a provision in the ordinance for such a circumstance. The public hearing was then closed. Possible Action: Referral of the item back to staff for further incorporation of the Council comments provided. RESULT: TABLE [UNANIMOUS] MOVER: Daniel Harney, Mayor Pro Tempore SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker IX. UNFINISHED BUSINESS There was none. X. INTRODUCTION OF NEW BUSINESS There was none. XI. CITY ADMINISTRATOR'S REPORTS City Administrator Gonzalez announced that CalTrans had approved the encroachment permit for the 1 st Street waterline project so bids would be opening, and the bid results would be presented to Council in the April to May time period. XII. CITY ATTORNEY'S REPORTS There were none. City Council Meeting Minutes 03/5/2018 k" XIII. CLOSED SESSION A. CONFERENCE WITH NEGOTIATOR — COLLECTIVE BARGAINING UNIT Pursuant to Government Code Section 54957.6 and Gilroy City Code Section 17A.11 (4) Collective Bargaining Unit: Local 2805, IAFF Fire Unit Representing Gilroy Fire Fighters; City Negotiators: Gabriel Gonzalez, City Administrator; LeeAnn McPhillips, HR Director; Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions; Memorandum of Understanding: MOU between the City of Gilroy and the Gilroy Fire Fighters B. CONFERENCE WITH NEGOTIATOR - COLLECTIVE BARGAINING UNIT Pursuant to Government Code Section 54957.6, Gilroy City Code Section 17A.11 (4) Collective Bargaining Unit: Gilroy Police Officers Association, Inc. Representing Gilroy Police Officers; City Negotiators: Gabriel Gonzalez, City Administrator; LeeAnn McPhillips, HR Director; Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions; Memorandums of Understanding: MOU Between City of Gilroy & Gilroy Police Officers There were no public comments. ADJOURNMENT The Council adjourned to closed session at 8:36 p.m. Shawna Freels, MMC City Clerk City Council Meeting Minutes 03/5/2018