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Minutes 2018/03/191 City of Gilroy City Council Meeting Minutes March 19, 2018 I. OPENING A. Call to Order The meeting was called to order at 6:00 PM by Mayor Mayor Roland Velasco 1. Pledge of Allegiance The pledge of allegiance was led by Mayor Pro Tempore Harney. 2. Invocation The invocation was given by Pastor Greg Quirke of South Valley Community Church. 3. City Clerk's Report on Posting the Agenda City Clerk Shawna Freels announced that the agenda had been posted on March 14, 2018 at 2:15 p.m. Attendee Name Title Status Arrived Mayor Roland Velasco Mayor Present 6:01 PM Marie Blankley Council Member Excused Dion Bracco _ Council Member Excused Daniel Harney Mayor Pro Tempore Present 5:37 PM _ Peter Leroe- Mun_o_z Council Member Present 5:59 PM _ Fred Tovar Council Member Present 5:53 PM Cat Tucker Council Member Present 5:44 PM D C. 0 Orders of the Day Mayor Velasco announced that closed session Item A would be rescheduled to a future meeting. The full Council agreed to remove the item from the agenda. Employee Introductions There were none. CEREMONIAL ITEMS Proclamations, Awards, and Presentations Mayor Velasco presented the following proclamations. 1. Proclamations Recognizing Eagle Scouts Samuel Blawski, Caleb Southard and Mason Adams 2. Proclamation Naming the Month of March Red Cross Month 3. Proclamation Recognizing the Gilroy High School Mustangs Wrestling Team as 2nd Place Winners of the 2018 California Interscholastic Federation State Wrestling Championship PRESENTATIONS TO THE COUNCIL Bill O'Connor detailed his concerns with the costs of the recently approved swimming pool shade structure bid and presentation of the item. Mattie Scariot announced the upcoming Poppy Jasper National Film Festival event being held in Gilroy on April 7th asking if the City would support the Festival and possibly provide proclamations for the two former Gilroy residents who worked in the film industry and would be attending the event. City Council Meeting Minutes 03/19/2018 E Ron Kirkish shared his concerns with a new County criminal reentry resource center that was moving to Gilroy from San Martin, asking if the city had any control over the placement of the facility in Gilroy. Public comment was then closed. IV. REPORTS OF COUNCIL MEMBERS Council Member Tucker reported on the Welcome Center Board of Director's meeting and the Santa Clara Valley Habitat Agency meeting, and then announced the Welcome Center wedding expo that would be held at Gilroy Gardens. Mayor Pro Tempore Harney announced the upcoming Downtown Association mixer and thanked staff for putting on a successful City Volunteer dinner. He then spoke on the Clean Energy Authority meeting explaining that rates were being reduced on average by 6 %. Council Member Tovar spoke on the recent Chamber mixer and announced the Youth Alliance spring mixer. He concluded by announcing the Rebekah's Children's Services fundraising event being held at Sycamore Winery. Council Member Leroe -Munoz spoke on the Santa Clara Valley Water District goals to continue to conserve water as rain levels were still below the historical average. Mayor Velasco reported on the recent Economic Development Corporation meeting. He then thanked Recreation staff for a wonderful volunteer dinner. V. FUTURE COUNCIL INITIATED AGENDA ITEMS Council Member Tovar suggested providing a proclamation for the Poppy Jasper film festival. Mayor Velasco asked the Council to consider agendizing an item to address a suspension on limiting only first floor retail requirements in the downtown. The Council agreed to agendize the item. VI. CONSENT CALENDAR (ROLL CALL VOTE) RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Harney, Leroe- Munoz, Tovar, Tucker ABSENT: Marie Blankley, Dion Bracco A. Minutes of the February 26, 2018 Regular Meeting B. Minutes of the March 5, 2018 Regular Meeting C. Appointment of One Member to the Open Government Commission to a Vacant Seat With a Term Ending 12/31/2018 D. Adoption of an Ordinance of the City Council of the City of Gilroy Removing Article 30.38 "Landscaping" in its Entirety and Replacing it With a New Article 30.38 Entitled "Landscaping, Water Efficiency and Stormwater Retention and Treatment" Relating to the Installation and Maintenance of Landscaping in Existing and New Development (introduced 2/26/18 with a 7 -0 vote) E. Notice of Acceptance of Completion for City Wide Pavement Improvement Project No. 17 -PW -237 F. Reduction of the Faithful Performance and Payment Security Bonds for In- Tract Improvements, Property Improvement Agreement No. 2014 -01, Hecker Pass East Cluster Tract 10220 G. Notice of Acceptance of Completion of Property Improvement Agreement 2014 -07, Silveira Tract 10230 City Council Meeting Minutes 03/19/2018 3 H. Notice of Acceptance of Completion of San Ysidro Park Pathway Phase II, Project No. 17 -PW -240 I. Claim of Joe Rodriguez (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute the denial of the claim) VII. BIDS AND PROPOSALS A. Contract Bid Awards to CSG, WC3, 4 Leaf Inc., Bureau Veritas, and TRB Associates for On -Call Standard and Expedited Building, Fire Plan Check and Inspection Services The staff report was introduced by City Administrator Gonzalez and was further presented by Building Official Allen. There. were no public comments. Possible Action: Award contracts to CSG, WC3, 4 Leaf Inc., Bureau Veritas, and TRB Associates as pre- approved consultants on an as needed basis for building and fire prevention plan review and inspection services for a 3 -year period, with up to two one -year extensions, and authorize the City Administrator to execute the agreements. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Peter Leroe- Munoz, Council Member AYES: Velasco, Harney, Leroe - Munoz, Tovar, Tucker ABSENT: Marie Blankley, Dion Bracco VIII. PUBLIC HEARINGS There were none. IX. UNFINISHED BUSINESS A. Consideration of Proposed Parks and Amenities Design Guidelines The staff report was introduced by City Administrator Gonzalez and further presented by Public Works Director Awoke. Public comment was opened. Jane Howard spoke on using the adopted style guide for signage in city parks, and then spoke on use of materials for slides that did not heat up in extreme heat conditions. Public comment was then closed. The item was referred back to staff for further research. X. INTRODUCTION OF NEW BUSINESS A. Presentation of 2017 General Plan Annual Report The item was introduced by City Administrator Gonzalez and further presented by Senior Planner Ketchum. Public comment was opened. Ron Kirkish stated that the LAFCO report was in conflict with the urban growth boundary sharing concerns with land available for annexation under the urban growth boundary, and issues with flooding. Bill O'Connor spoke on the GPAC community workshops explaining that comments of the community were not considered when the GPAC held their discussions and set their priorities. Public comment was then closed. City Council Meeting Minutes 03/19/2018 0 Possible Action: Acceptance of the 2017 General Plan Annual Report and direction to staff to transmit the report to the State. RESULT: APPROVE [UNANIMOUS] MOVER: Daniel Harney, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Harney, Leroe - Munoz, Tovar, Tucker ABSENT: Marie Blankley, Dion Bracco XI. CITY ADMINISTRATOR'S REPORTS There was no report. XII. CITY ATTORNEY'S REPORTS There was no report. XIII. CLOSED SESSION A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 and Gilroy City Code Section 17A.8 (a) (4) Name /Title: Shawna Freels, City Clerk The item was pulled from the agenda under orders of the day. ADJOURNMENT The Council adjourned the meeting at 8:07 p.m. Shawna Freels, MMC City Clerk City Council Meeting Minutes 03/19/2018