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Minutes 2018/05/211 City of Gilroy City Council Meeting Minutes May 21, 2018 I. OPENING A. Call to Order The meeting was called to order at 6:03 PM by Mayor Roland Velasco 1. Pledge of Allegiance Council Member Tucker led the pledge of allegiance. 2. Invocation Pastor Chris Soto from New Hope Community Church led the invocation. 3. City Clerk's Report on Posting the Agenda Deputy City Clerk Suzanne Guzzetta reported that the agenda was posted on May 16, 2018 at 5:15 p.m. Attendee Name Title Status Arrived Mayor Roland Velasco Mayor Present 6:00 PM Marie Blankley Council Member Present 5:46 PM Dion Bracco Council Member Present 6:00 PM Daniel Harney Council Member Present 5:59 PM Peter Leroe -Munoz Council Member Present 6:00 PM Fred Tovar Council Member Present 6:00 PM Cat Tucker Council Member Present 5:52 PM B. Orders of the Day There were no agenda changes. C. Employee Introductions Community Development Director Abrams introduced newly hired Management Analyst Alex Halcon. II. CEREMONIAL ITEMS A. Proclamations, Awards, and Presentations 1. Proclamation Naming May as Foster Care Awareness Month Mayor Velasco presented the proclamation to Carmen Vargas, Beatrice Trotter and George Burnette. III. PRESENTATIONS TO THE COUNCIL A. Public Comments on Items Not on the Agenda Adam Henig announced the 38th Annual Special Friends Golf Tournament on Friday, June 1 st at the Gilroy Golf Course to support Recreation Department participants with special needs. B. Presentation by Tim Gavin - Encouraging Traffic on Welburn to Use First Street in Conjunction with the Work on Leavesley Road - Monterey Road - First Street The presentation was given by Tim Gavin. Public comment was opened. Marissa Lopez voiced concerns regarding speeding and traffic on Mantelli Drive. She asked that the City do something to fix the problem. Sonya M. Gibbons passed around a picture of a car that crashed through her living room on Mantelli Drive and related the incident. She asked that the City do something to fix the problem. City Council Meeting Minutes 05/21/2018 ON Leandra Dommert highlighted fears for pedestrians walking on the sidewalks of Mantelli Drive from speeding and racing cars jumping the curb. Stacy Arnott offered additional information about speeding and drunk driving on Welburn Avenue including her son twice being hit on his bicycle crossing the street coming home from school. Sean Reedy provided information on the Bicycle Pedestrian Commission and services available including walking school buses on both Welburn Avenue and Mantelli Drive. Manuel Haro presented on additional incidents that occurred on Welburn Avenue. Ron Kirkish made observations on the use of speed bumps and asked why the City of Gilroy doesn't use them. Rory Arnott asked for the City to take a look at the size of the street at Welburn between Wayland Lane and Wren Avenue, and how the street increases in width past Wren Avenue. Public comments were then closed. IV. REPORTS OF COUNCIL MEMBERS Council Member Tucker reported on highlights from the Gilroy Welcome Center Board Meeting including the continuing increase of TOT Tax Collection by 3.5% over the previous year, revenue per average room trending $4.21 over 2017, and reaching the adopted goal of $72.10. Meanwhile, unique visitors are trending 35% less than the previous year, however international marketing statistics show that visitors are visiting from around the globe. Council Member Blankley reported that she will be attending the monthly meetings of the Economic Development Committee, the EDC Partnership Committee Meetings, and stated that she had done a financial analysis of Gilroy and Morgan Hill, and was offering it for review. Mayor Velasco reported on attending the Historic Heritage Committee meeting and on the hiring of a consultant for the City's historic inventory. In addition, he attended the Developer's Round Table indicating good discussion regarding the timelines of projects, and a checklist should be available soon. V. FUTURE COUNCIL INITIATED AGENDA ITEMS There were none. VI. CONSENT CALENDAR — Items A — E; G -1 (ROLL CALL VOTE) RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe- Munoz, Council Member SECONDER: Cat Tucker, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker A. Minutes of the May 7, 2018 Regular Meeting B. Opening of a Recruitment Period for Six Seats on the Youth Commission C. Declaration of Surplus Fleet Vehicles and Authorization to Dispose of the Surplus D. A Resolution of the City Council of the City of Gilroy Requesting Metropolitan Transportation Commission Fiscal Year 2019 Transportation Development Act Article 3 Pedestrian /Bicycle Project Funding E. Adoption of an Ordinance of the City Council of the City of Gilroy Amending Gilroy City Code Chapter 10A, Section 10A.14 (Penalties) Pertaining to Fireworks Violation Penalties (Introduced 5/7/18 with a 7 -0 vote) City Council Meeting Minutes 05/21/2018 3 G. Approval of Agreements for the Countywide AB 939 Implementation Fee and the Countywide Household Hazardous Waste Collection Program H. Annual Adoption of the City's Investment Policy Per California Code Section 53646(a). I. A Resolution of the City Council of the City of Gilroy Authorizing Officers Who May Submit Applications and Conduct Financial Transactions with the California Governor's Office of Emergency Services on Behalf of the City of Gilroy VI. CONSENT CALENDAR — Item F F. Approval of Circo Hermanos Caballero Circus Event May 24 - June 4, 2018 RESULT: APPROVE [6 TO 11 MOVER: Peter Leroe- Munoz, Council Member SECONDER: Fred Tovar, Council Member AYES: Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker NOES: Velasco VII. BIDS AND PROPOSALS A. Approval of a Contract Amendment With Harris & Associates in the Amount of $155,000 for On -Call Engineering and City Surveyor Services The staff report was presented by Public Works Director Awoke. There were no public comments. Possible Action: Approve an Amendment to the Agreement with Harris & Associates for continued on -call engineering and City surveyor services, and approve a budget amendment in the amount of $155,000. RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Cat Tucker, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker VIII. PUBLIC HEARINGS A. Approval of the Community Development Block Grant and Housing Trust Fund Fiscal Year 2018 -2019 Annual Action Plan The staff report was presented by Planner Carney. The public hearing was opened. Jan Bernstein Chargin indicated that within this funding year the Compassion Center had a 35% funding reduction and advocated for making up for some of that with the additional allocated funds. She noted that while the additional amount may not seem like a lot, it paid for several more hours of case management and asked the Council to take the recommendation of the committee. The public hearing was then closed. Possible Action: Approval of the Fiscal Year 2018 -2019 Annual Action Plan for the Community Development Block Grant (CDBG) and Housing Trust Fund (HTF). RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe - Munoz, Tovar, Tucker City Council Meeting Minutes 05/21/2018 Iv IX. UNFINISHED BUSINESS A. Presentation of Work Plans and Follow Up Information from the First Phase of the Board and Commission Assessment Report The staff report was presented by Finance Manager Atkins. Parks and Recreation Commission Chairperson Bentson presented the Parks and Recreation Commission workplan. Arts and Culture Commission Chairperson Rudeen presented the Arts and Culture Commission workplan. Public Art Committee Chair Morasca presented the Public Art Committee workplan. Bicycle Pedestrian Commission Chair Hilton and Member Reedy presented the commission workplan. Public comment was opened. Jane Howard provided follow -up to the Arts and Culture Commission workplan noting that Kevin Heath was approved to join the Gilroy Welcome Center Board. Bicycle Pedestrian Commission Chair Hilton offered insights into the need to revise the Bicycle Pedestrian Commission ordinance. Chris Vanni spoke on the time it takes to get development projects through, and noted that while that commissions have a place and their voices should be heard, that shouldn't add another layer to most development projects. Public comment was then closed. Possible Action: a) Receive report and provide direction to staff; and, RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Mayor Pro Tempore SECONDER: Cat Tucker, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker Presentation of Work Plans and Follow Up Information from the First Phase of the Board and Commission Assessment Report Direction was given to staff to bring back an ordinance amending the Bicycle Pedestrian Commission ordinance to add the first, third, and fourth items from the Bicycle Pedestrian Commission recommendation Possible Action: a) Consideration of the Request of the Bicycle Pedestrian Commission to amend the Bicycle Pedestrian Commission Ordinance No. 2009 -03. RESULT: APPROVE [UNANIMOUS] MOVER: Marie Blankley, Council Member SECONDER: Daniel Harney, Mayor Pro Tempore AYES: Velasco, Blankley, Bracco, Harney, Leroe - Munoz, Tovar, Tucker B. Presentation of Proposed Conceptual Design Options for the Gilroy Center for the Arts The staff report was presented by Recreation Manager Henig and then Weston Miles Principal Architect Miles. There were no public comments. City Council Meeting Minutes 05/21/2018 k Possible Action: Receive report. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker C. Review of the Draft Neighborhood Traffic Management (Traffic Calming) Program The staff report was presented by Traffic Engineer Heap. Public comment was opened. Dan Mitchell spoke on research of street type changes, requested changes to the draft program, and voiced concerns about resource availability and whether it's setting the plan up to fail. Chris Vanni congratulated staff for a well- written document, recommended additional qualifiers be added to Phase I of the program, and suggested a fee be attached to the application to offset program costs. Ron Kirkish spoke on the purpose of traffic calming to relieve that concern from the police. John Troini asked for a system of finality. Melanie Renner complimented staff on the document and questioned the need for a study session on traffic calming. Public comment was then closed. Possible Action: Receive report and provide direction to staff. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe - Munoz, Tovar, Tucker X. INTRODUCTION OF NEW BUSINESS A. Report on City of Gilroy Use of Consultants for Professional and Technical Services The staff report was presented by Finance Manager Atkins. There were no public comments. Possible Action: Receive the report. RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Mayor Pro Tempore SECONDER: Cat Tucker, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker XI. CITY ADMINISTRATOR'S REPORTS City Administrator Gonzalez indicated the City was working with the Gilroy Chamber of Commerce and the Downtown Business Association to host an High Speed Rail workshop on June 8, 2018 with the High Speed Rail relocation team on the process for the relocation of existing businesses. City Council Meeting Minutes 05/21/2018 I XII. CITY ATTORNEY'S REPORTS There was no report. XIII. CLOSED SESSION There were no public comments. A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 and Gilroy City Code Section 17A.8 (a) (2) Property:7491 Railroad Avenue, Gilroy, APN 841-06-001 (Creamery Building) Negotiators: Gabriel Gonzalez, City Administrator; Kristi Abrams, Community Development Director; Other Party to Negotiations: Mark Garrison; Under Negotiations: Price and Terms of Payment B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 and Gilroy City Code Section 17A.8 (a) (2) Property: 7517 and 7525 Monterey St, Gilroy, APN 799 -06 -069; Negotiators: Gabriel Gonzalez, City Administrator; Kristi Abrams, Community Development Director; Other Party to Negotiations: Amit Patel and Sunil Patel on Behalf of Akshar LLC; Under Negotiations: Price and Terms of Payment C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 and Gilroy City Code Section 17A.8 (a) (2) Property: 7541 and 7443 Monterey St and 7440 Gourmet Alley, Gilroy, APN 799 -06 -048 (Dick Bruin Building); Negotiators: Gabriel Gonzalez, City Administrator; Kristi Abrams, Community Development Director; Other Party to Negotiations: Jose Montes on Behalf of Sill Vest LLC; Under Negotiations: Price and Terms of Payment D. CONFERENCE WITH NEGOTIATOR — COLLECTIVE BARGAINING UNIT Pursuant to Government Code Section 54957.6 and Gilroy City Code Section 17A.11 (4) Collective Bargaining Unit: Local 2805, IAFF Fire Unit Representing Gilroy Fire Fighters; City Negotiators: Gabriel Gonzalez, City Administrator; LeeAnn McPhillips, HR Director; Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions; Memorandum of Understanding: MOU between the City of Gilroy and the Gilroy Fire Fighters E. CONFERENCE WITH NEGOTIATOR - COLLECTIVE BARGAINING UNIT Pursuant to Government Code Section 54957.6, Gilroy City Code Section 17A.11 (4) Collective Bargaining Unit: Gilroy Police Officers Association, Inc. Representing Gilroy Police Officers; City Negotiators: Gabriel Gonzalez, City Administrator; LeeAnn McPhillips, HR Director; Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions; Memorandums of Understanding: MOU Between City of Gilroy & Gilroy Police Officers ADJOURNMENT The Council adjourned to closed session at 10:25 p.m. Ueputy City Ulerk City Council Meeting Minutes 05/21/2018