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Minutes 2018/06/041 City of Gilroy City Council Meeting Minutes June 4, 2018 I. OPENING A. Call to Order The meeting was called to order at 6:00 PM by Mayor Mayor Roland Velasco 1. Pledge of Allegiance The pledge of allegiance was led by Council Member Tovar. 2. Invocation The invocation was given by Pastor Bill Tanger of New Hope Community Church. 3. City Clerk's Report on Posting the Agenda City Clerk Shawna Freels announced hat the agenda had been posted on May 30, 2018 at 5:45 p.m. 4. Roll Call Attendee Name Title Status Arrived Mayor Roland Velasco Mayor Present 5:58 PM Marie Blankley Council Member Present 5:54 PM Dion Bracco Council Member Present 5:40 PM Daniel Harney Mayor Pro Tempore Present 5:58 PM Peter Leroe -Munoz Council Member Present 5:59 PM Fred Tovar Council Member Present 5:54 PM Cat Tucker Council Member Present 5:55 PM B. Orders of the Day Mayor Velasco asked that Item 10A TM 13 -11 and AS 13 -35 time extension be removed from the agenda and heard at the June 18, 2018 meeting, at staffs request as the report was not complete. Motion was made by Council Member Tovar, seconded by Council Member Leroe -Munoz and carried 7 -0 to continue item 10A to the June 18, 2018 regular meeting. RESULT: APPROVE [UNANIMOUS] MOVER: Fred Tovar, Council Member SECONDER: Leroe- Munoz, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe - Munoz, Tovar, Tucker C. Employee Introductions Public Works Director Awoke introduced newly hired Facility Maintenance Specialist Avelino Maciel. Human Resources Manager McPhillips introduced newly hired Human Resources Analyst Connie Kim, and Human Resources Assistant Jenavie Guerrero. Police Chief Smithee introduced newly hired Police Officer Mas Yamimoto. II. CEREMONIAL ITEMS A. Proclamations, Awards, and Presentations 1. Presentation of Age Friendly City Designation by the World Health Organization City Council Meeting Minutes 06/4/2018 2 Diana Miller of the Santa Clara County Department of Health Services presented the City with the recognition. III. PRESENTATIONS TO THE COUNCIL There were no public comments. IV. REPORTS OF COUNCIL MEMBERS Council Member Tovar spoke on his participation in the Special Friends golf tournament the previous weekend and thanked City staff for their work in putting the event on. Council Member Leroe -Munoz shared information about the Silicon Valley Regional Interoperability Authority describing the project progression with the City. Mayor Velasco spoke on the rescheduling of the URM Task Force meeting, and congratulated Gilroy Firefighters for their success at a recent chili cook -off. He then spoke on a Water District meeting he and City Administrator Gonzalez had attended on recycled water issues. V. FUTURE COUNCIL INITIATED AGENDA ITEMS There were none. VI. CONSENT CALENDAR (ROLL CALL VOTE) RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe - Munoz, Council Member SECONDER: Daniel Harney, Mayor Pro Tempore AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker A. Minutes of the May 21, 2018 Regular Meeting B. A Resolution of the City Council of the City of Gilroy Calling a General Election Municipal Election for Municipal Officers and Requesting the Santa Clara County Board of Supervisors Consolidate With the Statewide General Election to be Held on November 6, 2018 Pursuant to California Elections Code Section 10403, and Requesting Services of the Registrar of Voters C. Approval of a Final Map and Property Improvement Agreement No. 2018 -05 With Filice Family Estate and Tri Pointe Homes, Inc., Tract 10446, APN 808- 19-10 -024 for the Grove Luchessa Tract 10446 D. A Resolution of the City Council of the City of Gilroy Setting the Appropriation Limit for Fiscal Year 2018 -2019 E. Transfer of Interest Income From the Museum Vase Endowment Trust to the Gilroy Museum Fund F. A Resolution of the City Council of the City of Gilroy Setting the Annual Fireworks Service Fee for Impacts on City Fire and Police Services Related to the Sale and Use of Safe and Sane Fireworks Pursuant to Gilroy City Code Section 10A A G. Consideration of the Appointment of VTA Bicycle Pedestrian Advisory Committee Representative for a 2 Year Term Ending July 1, 2020 H. A Resolution of the City Council of the City of Gilroy Releasing Unclaimed Checks to the City's General Fund in Accordance with California Government Code Section 50055 I. A Resolution of the City Council of the City of Gilroy Releasing Unclaimed Checks to the City's General Fund in Accordance with California Government Code Section 50053 VII. BIDS AND PROPOSALS A. Contract Amendment with EPC IT Solutions in the Amount of $406,000 for Network and Infrastructure Improvements The staff report was presented by Public Works Director Awoke. City Council Meeting Minutes 06/4/2018 N There were no public comments. Possible Action: Approval of a $406,000 contract amendment with EPC IT Solutions over the next two (2) years to provide Information technology (IT) professional services for network and infrastructure improvements, and authorize the City Administrator to execute the agreement. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Peter Leroe - Munoz, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker B. Award of Contract to Monterey Peninsula Engineering in the Amount of $5,451,990 for the First Street -State Route 152 Water Utility Improvements, Project No. 16 -PW -217 The staff report was presented by Public Works Director Awoke. Public comment was opened. Ron Kirkish spoke on Harry Truman's role describing the frugality of his actions while serving the community, and suggested that the tax payers money should be used wisely. Public comment was then closed. Possible Action: a) Award a contract to Monterey Peninsula Engineering in the amount of $5,451,990. for the construction of First Street (State Route 152) Water Utility Improvements, Project No. 16 -PW -217; establish a project contingency of $817,798 (approximately 15 %), and authorize the City Administrator to execute the agreement and related documents, including amendments up to the contingency amount; and RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Marie Blankley, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker Award of Contract to Monterey Peninsula Engineering in the Amount of $5,451,990 for the First Street -State Route 152 Water Utility Improvements, Project No. 16 -PW -217 a) Appropriate $1,935,013 from the Water Fund for the project. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Marie Blankley, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker VIII. PUBLIC HEARINGS A. Introduction of an Ordinance Approving a Zone Change to Provide a Locally Historic Significance Designation to the Miller Red Barn Located at Christmas Hill Park, APN 808 -18 -022, and Adoption of a Resolution Approving the Miller Red Barn Association's Application for a County of Santa Clara Historical Heritage Grant The staff report was presented by Planning Manager O'Strander. The public hearing was opened. Gary Walton spoke on the support of planning staff in moving the item forward. The public hearing was then closed. City Council Meeting Minutes 06/4/2018 51 Possible Action: Motion to read the ordinance by title only and waive further reading RESULT: APPROVE [UNANIMOUS] MOVER: Daniel Harney, Mayor Pro Tempore SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker City Clerk Freels read the ordinance title. Possible Action: Introduction of an Ordinance of the City Council of the City of Gilroy approving zone change Z 18 -02, a local historic designation for the Miller Red Barn located at Christmas Hill Park, APN 808 -18 -022 in accordance with Gilroy City Code Section 30.27.30; and RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe- Munoz, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker Possible Action: Adoption of a Resolution of the City Council of the City of Gilroy approving the Miller Red Barn Association's application for a County of Santa Clara historical heritage grant for the designation of locally historic significance of the Miller Red Barn located at Christmas Hill Park, APN 808 -18 -022 RESULT: APPROVE [UNANIMOUS] MOVER: Marie Blankley, Council Member SECONDER: Cat Tucker, Council Member AYES: Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker, Velasco IX. UNFINISHED BUSINESS A. Adoption of Proposed Parks and Amenities Design Guidelines The staff report was presented by Public Works Director Awoke. There were no public comments. Possible Action: Adoption of the Parks and Amenities Design Guidelines. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Daniel Harney, Mayor Pro Tempore AYES: Bracco, Velasco, Blankley, Harney, Leroe- Munoz, Tovar, Tucker X. INTRODUCTION OF NEW BUSINESS A. Time Extension Request for Tentative Map TM 13 -11 and Architectural and Site Review AS 13 -35 for the Development of 202 Townhouse Units on a Property Located at the Southeast Corner of Santa Teresa Boulevard and First Street, APN's 808- 01 -21, 808 -01 -22 and 808- 01 -23, Applicant Eagle Garden, LLC City Council Meeting Minutes 06/4/2018 5 C. I0 Possible Action: Continuation of a Resolution of the City Council of the City of Gilroy extending TM 13 -11 and AS 13 -35 for an additional 12 month period for the development of 202 townhouse units at a property located at the southeast corner of Santa Teresa Boulevard and First Street, APN's 808- 01 -21, 808 -01 -22 and 808- 01 -23; filed by Eagle Garden, LLC. RESULT: CONTINUED [UNANIMOUS] MOVER: Fred Tovar, Council Member SECONDER: Peter Leroe- Munoz, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker Adoption of the City of Gilroy 2018 Strategic Plan Implementation Action Plan The staff report was introduced by City Administrator Gonzalez, and was further presented by Finance Manager Atkins. There were no public comments. Possible Action: Adoption of the 2018 City of Gilroy Strategic Plan Implementation Action Plan with the addition of the IT strategic plan as a priority 1. RESULT: APPROVE [UNANIMOUS] MOVER: Daniel Harney, Mayor Pro Tempore SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe - Munoz, Tovar, Tucker Presentation and Consideration of the Information Technology Strategic Plan The staff report was presented by IT Manager Golden and further described by SDI consultants. There were no public comments. Possible Action: a) Approval of the Information Technology Strategic Plan; and, b) Adoption of the recommendations provided in the Information Technology Strategic Plan RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe - Munoz, Council Member SECONDER: Cat Tucker, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker Presentation of the Fiscal Year 2018 3rd Quarter Report The staff report was presented by Finance Manager Atkins. There were no public comments. Possible Action: Receive the report. RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe- Munoz, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe- Munoz, Tovar, Tucker City Council Meeting Minutes 06/4/2018 N E. Review of the Fiscal Year 2018 and 2019 Mid -Cycle Report and Consideration of Amendments to the Fiscal Year 2019 Adopted Budget The staff report was presented by Finance Manager Atkins and was further presented by Finance Manager Forbis. Public comment was opened. Bill O'Connor spoke on spending additional monies and asked the Council to consider what work was not being done with an insufficient number of employees. Ron Kirkish spoke on the funding request for the arts center asking what other revenue generating ideas were available such as parking meters or other revenue streams to accomplish building the new arts center. Public comment was then closed. Possible Action: Direct staff to return at the next meeting with a resolution with the proposed amendments for fiscal year 2019, and also include a clear process on how to loan monies to the art center. RESULT: APPROVE [6 TO 01 MOVER: Mayor Roland Velasco, Mayor SECONDER: Peter Leroe- Munoz, Council Member AYES: Velasco, Bracco, Blankley, Harney, Leroe- Munoz, Tovar, Tucker XI. CITY ADMINISTRATOR'S REPORTS A. Public Safety Messaging Community Engagement Plan The item was introduced by City Administrator Gonzalez and was further presented by Public Information Technician Bedell. There were no public comments. Possible Action: Receive report. B. First Street Repair Communication Plan The item was introduced by City Administrator Gonzalez and was further presented by Public Information Technician Bedell. There were no public comments. Possible Action: Receive report. XII. CITY ATTORNEY'S REPORTS XIII. CLOSED SESSION City Council Meeting Minutes 06/4/2018 7 A. CONFERENCE WITH NEGOTIATOR — COLLECTIVE BARGAINING UNIT Pursuant to Government Code Section 54957.6 and Gilroy City Code Section 17A.11 (4) Collective Bargaining Unit: Local 2805, IAFF Fire Unit Representing Gilroy Fire Fighters; City Negotiators: Gabriel Gonzalez, City Administrator; LeeAnn McPhillips, HR Director; Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions; Memorandum of Understanding: MOU between the City of Gilroy and the Gilroy Fire Fighters B. CONFERENCE WITH NEGOTIATOR - COLLECTIVE BARGAINING UNIT Pursuant to Government Code Section 54957.6, Gilroy City Code Section 17A.11 (4) Collective Bargaining Unit: Gilroy Police Officers Association, Inc. Representing Gilroy Police Officers; City Negotiators: Gabriel Gonzalez, City Administrator; LeeAnn McPhillips, HR Director; Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions; Memorandums of Understanding: MOU Between City of Gilroy & Gilroy Police Officers There were no public comments. ADJOURNMENT The Council adjourned to closed session at 10:25 p.m. % CA -&Il awna Freels, MMC City Clerk City Council Meeting Minutes 06/4/2018