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Minutes 2018/11/051 Citv of Gilrov Citv Council Meetinq Minutes November 5, 2018 I. OPENING A. Call to Order The meeting was called to order at 6:00 PM by Mayor Mayor Roland Velasco 1. Pledge of Allegiance The pledge of allegiance was led by Assemblymember Anna Caballero. 2. Invocation The invocation was given by Pastor Bill Hawkins of New Hope Community Church. 3. City Clerk's Report on Posting the Agenda City Clerk Shawna Freels announced that the agenda had been posted on October 31, 2018 at 4:50 p.m. Attendee Name Title Status Arrived Mayor Roland Velasco Mayor Present 5:57 PM Marie Blankley Council Member Present 5:52 PM Dion Bracco Council Member Present 6:00 PM Daniel Harney Mayor Pro Tempore Present 6:00 PM Peter Leroe-Munoz Council Member Present 6:00 PM Fred Tovar Council Member Present 6:00 PM Cat Tucker Council Member Present 5:47 PM B. Orders of the Day There were no agenda changes. C. Employee Introductions Community Development Director Abrams introduced newly hired Planner Miguel Contreras. II. CEREMONIAL ITEMS A. Proclamations, Awards, and Presentations 1. Certificate of Recognition for Retiring Employee Gary Carpenter Mayor Velasco presented the certificate of recognition. Ill. PRESENTATIONS TO THE COUNCIL Ron Kirkish spoke on the general election the next day describing his preference of candidate. Poonam Chabra spoke on the Indian Association of South Santa Clara County inviting others to participate with the organization. A. Presentation by Assemblymember Anna Caballero Assemblymember Anna Caballero presented her annual update. B. Bicycle Pedestrian Commission Annual Presentation to Council The presentation was given by the Commissioners. City Council Meeting Minutes 11 /5/2018 2 IV. REPORTS OF COUNCIL MEMBERS Council Member Bracco reminded everyone to vote the next day. Council Member Tucker reported that the Gilroy Welcome Center had been designated as a California Welcome Center and spoke on the recent meeting with County Officials, CalTrain and High Speed Rail about CalTrain ridership and services to Gilroy. Council Member Blankley spoke on the recent visit from Sister City Angra, Portugal. Mayor Pro Tempore Harney detailed the Eagle Scout court of honor event he had attended as representative of the City. Council Member Tovar spoke on the Indian Association of South Santa Clara County, and the YMCA Board of Directors volunteer event, and then announced Golden State Brewery's planned re -opening. Council Member Leroe-Munoz reported on the Santa Clara Valley Water District Committee meeting, and then recognized the contributions of Eleanor Villarreal. Mayor Velasco highlighted the EDC Board meeting and spoke on the renovations of the Halls and Banning buildings downtown. He spoke on the Sister Cities Association visits with the Mayor of Angra and students from Takko Machi, Japan, and concluded by sharing additional details of the meeting with CalTrain, High Speed Rail and County officials regarding rider -ship in Gilroy. V. FUTURE COUNCIL INITIATED AGENDA ITEMS There were none. VI. CONSENT CALENDAR (ROLL CALL VOTE) RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe-Munoz, Council Member SECONDER: Daniel Harney, Mayor Pro Tempore AYES: Velasco, Blankley, Bracco, Harney, Leroe-Munoz, Tovar, Tucker A. Minutes of the October 15, 2018 Regular Meeting B. Claim of Heinzen Manufacturing, Inc. (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute the denial of the claim) VII. BIDS AND PROPOSALS There were none. Vill. PUBLIC HEARINGS A. Tentative Map Request to Subdivide a 8.36 Acre Site into 14 Single-family Residential Lots Ranging From 6,660 Square Feet to 21,890 Square Feet, With Two Common Parcels and Dedication of 3.7 Acres to the Uvas Creek Park Preserve, on a Property Located Between the Northern End of Greenfield Drive and Uvas Creek, APN 808-20-008, The James Group c/o James Suner, Applicant (continued from 10/15/2018) The staff report was presented by Senior Planner Tambornini. The public hearing was opened. Applicant James Suner answered questions regarding the retaining wall. John Taft spoke on the project timeline and prior issues of concern. The public hearing was then closed. City Council Meeting Minutes 11 /5/2018 3 Possible Action: Adoption of resolution 2018-44 of the City Council of the City of Gilroy adopting a mitigated negative declaration and mitigation monitoring and reporting program and approving Tentative Map TM 16-02 creating 14 single-family residential lots, two common parcels and one public park parcel located at the northerly terminus of Greenfield Drive and south of Uvas Creek; APN 808-20-008, filed by James Suner. RESULT: APPROVE [UNANIMOUS] MOVER: Daniel Harney, Mayor Pro Tempore SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe-Munoz, Tovar, Tucker IX. UNFINISHED BUSINESS A. Adoption of an Ordinance of the City Council of the City of Gilroy Adding a New Section 30.38.270 to the Gilroy City Code Entitled "Protected Tree Removal" (Z16-05) The staff report was presented by City Administrator Gonzalez. Public comment was opened. Mary Yates spoke on sections of the ordinance related to oak tree removal and replanting, suggesting that a section be removed. Public comment was then closed. Possible Action: Motion to adopt ordinance 2018-15 of the City Council of the City of Gilroy adopting amendments to Article 30.38 of the Gilroy City Code entitled "Landscaping, Water Efficiency and Stormwater Retention and Treatment" to add a new section 30.38.270 entitled "Protected Tree Removal Ordinance" RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Peter Leroe-Munoz, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe-Munoz, Tovar, Tucker X. INTRODUCTION OF NEW BUSINESS A. Approval of Budget Amendments for the Purchase of a Property at 271 Lewis Street and Assignment of the City's Option to Purchase 271 Lewis Street to HouseKeys The staff report was presented by Special Projects Planner Carney. Public comment was opened. Bill O'Connor asked for clarification of the action being taken. Public comment was then closed. City Council Meeting Minutes 11 /5/2018 N Possible Action: a) Approval of budget amendments totaling $125,332.31, consisting of $50,184 from the Housing Trust Fund, $36,698.48 from the CalHOME fund, $30,579.13 from the BEGIN Reuse fund; $7,780.70 from the Los Arroyos fund, to allow HouseKeys to purchase the property at 271 Lewis Street; and b) Authorize the City Administrator to execute an Assignment of Option assigning the City's Option to Purchase 271 Lewis Street, Gilroy to HouseKeys. RESULT: APPROVE [UNANIMOUS] MOVER: Daniel Harney, Mayor Pro Tempore SECONDER: Cat Tucker, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe-Munoz, Tovar, Tucker B. Report on Potable Water Demand and Supply for Imminent Developments and Budget Appropriation from Water Enterprise Fund for Design of a New Well System The staff report was presented by Public Works Director Awoke. There were no public comments. Possible Action: a) Receive report on imminent development in the next few years and projected demand for potable water; and, b) Authorize a budget appropriation of $200,000 to start design for a new well site and associated systems. RESULT: APPROVE [UNANIMOUS] MOVER: Peter Leroe-Munoz, Council Member SECONDER: Cat Tucker, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe-Munoz, Tovar, Tucker C. Consideration of a Proposed One -Year Pilot Program to Grant Local Non - Profit Organizations the Waiving of Facility Reservations Fees The staff report was presented by Recreation Director De Leon. Public comment was opened Diane Ortiz of the Youth Alliance shared her support of the proposal for nonprofit organizations. Ernesto Olivares shared his support of the proposal. Mary Yates shared her support of the proposal suggesting that other organizations be offered the opportunity, at other city facilities. Bill O'Connor stated that the city should be recovering the out of pocket expenses, such as custodial fees. Connie Rogers spoke in support of the proposal, suggesting that the custodian attendant fees be recouped from the user. Andrea Nicolette of the YMCA shared her support of the proposal and suggested providing a lower fee for nonprofits for all city facilities. Ron Kirkish suggested that groups such as the Youth Alliance be offered more to assist them in their efforts for the community. Public comment was then closed. City Council Meeting Minutes 11 /5/2018 5 Possible Action: 141 Approval to amend the Parks and Facility Reservation Policy for a one-year pilot program from January, 2019-December, 2019, to allow for use of the Wiley House facility one time a year for the identified nonprofit 501 c 3 organizations that benefit the Gilroy community with a main operation site in Gilroy, for the purpose of hosting a fundraising event with a recovery of the custodial and attendant fees, and include the City Administrator and/or designee to serve as the appeals officer. RESULT: APPROVE [UNANIMOUS] MOVER: Fred Tovar, Council Member SECONDER: Cat Tucker, Council Member AYES: VelaSCo, Blankley, Bracco, Harney, Leroe-Munoz, Tovar, Tucker CITY ADMINISTRATOR'S REPORTS City Administrator Gonzalez spoke on the funding provided to the City under SB 1, and proposition 6 on the November 6, 2018 ballot. He then spoke on the homeless program funding describing the process of adoption of a shelter crisis resolution to become eligible for the monies. CITY ATTORNEY'S REPORTS There were none. ADJOURNMENT The meeting adjourned at 9:35 p.m. jd/ hawna Freels, City Clerk MM&' City Council Meeting Minutes 11 /5/2018